Regular Council Meeting Agenda
October 19, 2020, 6:00 pm Essex Civic Centre 360 Fairview Avenue West Essex, Ontario
Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at [email protected] or 519-776-7336 extension 1100 or 1101. This meeting will be hosted and chaired from the Essex County Civic Centre Council Chambers, 360 Fairview Avenue West, Essex. Due to the ongoing COVID-19 pandemic and the Essex County Civic Centre building not being open to the public at this time, this meeting can only be viewed by the public electronically via livestream on YouTube. Pages
1. Call to Order
2. Closed Meeting Report
3. Declarations of Conflict of Interest
4. Adoption of Published Agenda
4.1. Regular Council Meeting Agenda for October 19, 2020
Moved by ______Seconded by ______That the published agenda for the October 19, 2020 Regular Council Meeting be adopted as presented / amended.
5. Adoption of Minutes
5.1. Regular Council Meeting Minutes for October 5, 2020 1
Moved by ______Seconded by ______That the minutes of the Regular Council Meeting held October 5, 2020, be adopted as circulated.
5.2. Special Council Meeting Minutes for September 8, 2020 11
Moved by ______Seconded by ______That the minutes of the Special Council Meeting held September 8, 2020, held for the purpose of a Statutory Public Meeting to present and obtain public feedback on a proposed Zoning By-Law Amendment, be adopted as circulated.
6. Public Presentations
6.1. Essex Region Conservation Authority 16
Claire Sanders, Climate Change Specialist RE: Overview of the Essex County Regional Energy Plan (ECREP)
• Power Point Presentation RE: Essex County Regional Energy Plan
Moved by ______Seconded by ______That the presentation by Claire Sanders, Climate Change Specialist from the Essex Region Conservation Authority, providing an overview of the Essex County Regional Energy Plan, be received.
7. Unfinished Business
8. Reports from Administration
8.1. Economic Development Report 2020-18 45
RE: Building Development Overview September 2020
• Development Overview
• Building Report
Moved by ______Seconded by ______That Economic Development Report 2020-18, entitled "Building and Development Overview September 2020", prepared by Nelson Silveira, Economic Development Officer, dated October 19, 2020, be received.
8.2. Drainage Report 2020-11 53
RE: Appointment of an Engineer under Section 78 of the Drainage Act to replace a bridge on the 10-11 Sideroad Drain
Moved by ______Seconded by ______That Drainage Report 2020-11, entitled "Appointment of an Engineer under Section 78 of the Drainage Act to replace a bridge on the 10-11 Sideroad Drain", prepared by Lindsay Dean, Drainage Superintendent, dated October 19, 2020 be received; and
That Council appoints Rood Engineering Incorporated under Section 78 of the Drainage Act for a replacement bridge on the 10-11 Sideroad Drain.
8.3. Drainage Report 2020-12 57
RE: Abandonment of the top end of the Hamelin Drain
• By-Law 1958 Being a by-law to provide for the Hamelin Drain (Abandonment of the north 15 metres)
Moved by ______Seconded by ______That Drainage Report 2020-12, entitled "Abandonment of the top end of the Hamelin Drain", prepared by Lindsay Dean, Drainage Superintendent, dated October 19, 2020 be received; and
That Council approves the abandonment of the most northerly 15 metres of the Hamelin Drain under Section 84 of the Drainage Act; and
Page 2 of 7 That By-Law 1958, being a by-law to provide for the Hamelin Drain (Abandonment of the north 15 metres), be read a first, a second and a third time and finally passed on October 19, 2020.
8.4. Drainage Report 2020-13 63
RE: Results of Request for Tender - 5th Concession Road Bank Repairs on the Richmond Drain
Moved by ______Seconded by ______That Drainage Report 2020-13, entitled "Results of Request for Tender - 5th Concession Road Bank Repairs on the Richmond Drain", prepared by Lindsay Dean, Drainage Superintendent, dated October 19, 2020, be received; and
That Council awards the Request for Tender - 5th Concession Road Bank Repairs on the Richmond Drain (RFT-ID-20-017) to Sterling Ridge Infrastructure Inc. in the amount of $249,902.21 including non- refundable HST.
8.5. Communications Report 2020-02 69
RE: Update on EssexWorks System
• EssexWorks Summary March to September 2020
Moved by ______Seconded by ______That Communications Report 2020-02, titled "Update on EssexWorks System", prepared by Alex Denonville, Manager, Communications, dated October 19, 2020, be received.
9. Reports from Youth Members
10. County Council Update
11. Correspondence
11.1. Correspondence to be received
Moved by ______Seconded by ______That correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.
11.1.1. Jacki Durocher 76
Email dated October 7, 2020 RE: COVID Pandemic
11.1.2. AMCTO October 2020 Blog Post 80
RE: COVID-19 Updates: Pre-Screening and Province's Plan for the Second Wave
11.1.3. AMCTO October 13, 2020 82
RE: AMCTO Advocacy Update Bill 204, Helping Tenants and Small Businesses Act, 2020
Page 3 of 7 receives royal assent
11.2. Correspondence to be considered for receipt and support
11.2.1. Lake of Bays 85
RE: Reform to the Municipal Insurance Policy
Correspondence dated October 9, 2020 to Premier Doug Ford requesting a reform to the Municipal Insurance Policy
Moved by ______Seconded by ______That the copy of correspondence from Lake of Bays to Premier Doug Ford, dated October 9, 2020 expressing their concerns and requesting a reform to the Municipal Insurance Policy, be (received/received and supported); and
If Council chooses to support the Lake of Bay's resolution, a letter of support be sent to the Honourable Doug Ford, Premier of Ontario, MP Chris Lewis, MPP Taras Natyshak, and to the Township of Lake of Bays.
11.2.2. Township of Asphodel-Norwood 87
RE: Cannabis Production
Correspondence dated October 7, 2020 to the Ministers, Members of Parliament and Members of Provincial Parliament requesting that legislation be enacted to support local governments with land use management and enforcements issues relating to cannabis production.
Moved by ______Seconded by ______That the copy of correspondence, dated October 7, 2020 from the Town of Asphodel-Norwood to the Ministers of Members of Parliament and Members of Provincial Parliament, requesting that they they enact legislation to support local governments with land use management and enforcements issues, be (received/received and supported); and
If Council chooses to support their resolution a letter of support be sent to the Minister of Agriculture, Food and Rural Affairs, the Minister of Agriculture and Agri-Food, Taras Natyshak, MPP Essex, Chris Lewis, MP Essex and the Township of Asphodel-Norwood.
12. Committee Meeting Minutes
Moved by ______Seconded by ______That the minutes listed in Agenda 12, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.
12.1. Essex Accessibility Advisory Committee - September 25, 2020 89
• Recommendation to Council (EAAC20-09-0010) That Council support a letter being sent to ERCA regarding the accessibility issues as it pertains to the John R. Park Homestead and the new visitor's centre with a request that either paved or packed
Page 4 of 7 stone walkways be laid throughout the Homestead grounds to better accommodate those with accessible needs and requirements as well as the designated handicap parking spot.
• Recommendation to Council (EAAC20-09-011) That Council support a letter being sent to the County of Essex asking for paved sidewalk access on County Road 8 from Talbot Street to Highway 3 to better facilitate accessing the local restaurants and businesses by those walking, in particular, those with an accessible challenge or difficulties.
12.2. Essex Police Services Board (EPSB) 95
• May 7, 2020
• September 3, 2020
13. Financial
13.1. 2020 Capital Variance (as at August 31, 2020) 105
Moved by ______Seconded by ______That the 2020 Capital Variance Report (as at August 31, 2020), as prepared by Corporate Services Department, be received.
14. New Business
15. Notices of Motion
15.1. The following Notice of Motion was presented at the October 5, 2020 Regular Council Meeting and is being brought forward this evening for Council's consideration:
15.1.1. Councillor Bondy
RE: Diversity Training Program for Council
Moved by Councillor Bondy Seconded by ______That Administration be directed to come back with a diversity training program for Council which includes AODA customer services standard training to ensure Council is up to date with requirements under accessibility legislation and the human rights code.
16. Reports and Announcements from Council Members
17. By-Laws
17.1. By-Laws that require a third and final reading
17.1.1. By-Law 1956 115
Being a by-law to acquire and assume lands for the purpose of dedication as a public highway
Moved by ______Seconded by ______That By-Law 1956 being a by-law to acquire and assume lands for the purpose of dedication as a public highway, be read a
Page 5 of 7 third time and finally passed on October 19, 2020.
17.1.2. By-Law 1957 117
Being a by-law to confirm the proceedings of the October 5, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex
Moved by ______Seconded by ______That By-Law 1957 being a by-law to confirm the proceedings of the October 5, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally adopted on October 19, 2020.
17.2. By-Laws that require a first, second, third and final reading
17.2.1. By-Law 1959 119
Being a by-law to amend By-Law 224, the by-law to regulate parking (Houghton Street north easterly limit)
Moved by ______Seconded by ______That By-Law 1959 being a by-law to amend By-Law 224, the by-law to regulate parking, be read a first, a second and a third time and finally passed on October 19, 2020.
17.3. By-Laws that require a first and second reading
17.3.1. By-Law 1960 121
Being a by-law to confirm the proceedings of the October 19, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex
Moved by ______Seconded by ______That By-Law 1960 being a by-law to confirm the proceedings of the October 19, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on October 19, 2020.
18. Adjournment
Moved by ______Seconded by ______That the meeting be adjourned at [TIME].
19. Future Meetings
19.1. Wednesday, October 21, 2020 - 4:30 - 6:30 PM Consideration of Report Meeting
RE: North Rear Road South Side Drain - New Bridge
Location: Zoom
19.2. Monday, November 2, 2020 - 5:00 - 6:00 PM Regular Council Meeting
Page 6 of 7 Location: Hybrid Council Meeting
19.3. Monday, November 16, 2020 - 5:00 - 6:00 PM Regular Council Meeting
Location: Hybrid Council Meeting
Page 7 of 7
The Corporation of the Town of Essex Regular Council Meeting Minutes October 5, 2020 – 6:00 PM
Location: The Meeting was hosted and chaired from Essex County Civic Centre Council Chambers,360 Fairview Avenue West, Essex. However due to the ongoing COVID-19 pandemic , and the Essex County Civic Centre building not being open to the public at this time, this meeting was only available electronically to the public via livestream on YouTube with delegates as well only being able to participate electronically.
Present: Mayor Larry Snively Deputy Mayor Richard Meloche Councillor Joe Garon Councillor Morley Bowman Councillor Kim Verbeek Councillor Steve Bjorkman Councillor Chris Vander Doelen Councillor Sherry Bondy
Also Present: Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk Shelley Brown, Deputy Clerk, Legal and Legislative Services Chris Nepszy, Chief Administrative Officer Doug Sweet, Director, Community Services/Deputy CAO Jeffrey Morrison, Director, Corporate Services/Treasurer Lori Chadwick, Director, Development Services Kevin Girard, Director, Infrastructure Services
1. Call to Order Mayor Snively called the meeting to order at 6:00 PM.
2. Closed Meeting Report Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk, provided a verbal report on the Closed Meeting held earlier this evening. He reported that Council met electronically in a Closed Session, as permitted to do so by Section 239 (2) (c) of the Municipal Act, S.O. 2001, c.25, as amended. At the Closed Meeting Council received information with respect to two potential land acquisitions by the municipality, and gave direction to Administration on both matters.
3. Declarations of Conflict of Interest There were no declarations of conflict of interest noted at this time.
4. Adoption of Published Agenda
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4.1 Regular Council Meeting Agenda for October 5, 2020 R20-10-363 That the published agenda for the October 5, 2020 Regular Council Meeting be adopted with the following amendment: 1. Agenda Item 5.1 : re: Item 17.2.3 on the Regular Council Meeting minutes of September 21, 2020 Resolution R20-09-359, be amended to read: Moved by Councillor Bondy Seconded by Deputy Mayor Meloche That By-Law 950, being a by-law regulating the erection of signs in the Town of Essex, be tabled until the next regular council meeting.
Carried 5. Adoption of Minutes 5.1 Regular Council Meeting Minutes for September 21, 2020 (As Amended) R20-10-364 Moved By Deputy Mayor Meloche Seconded By Councillor Bjorkman
That the minutes of the Regular Council Meeting held September 21, 2020, Resolution R20-09-359 be amended to read: Moved by Councillor Bondy Seconded by Deputy Mayor Meloche That By-Law 950, being a by-law regulating the erection of signs in the Town of Essex, be tabled until the next regular council meeting; and
That the September 21, 2020 Regular Council Meeting minutes, be adopted as amended.
Carried 5.2 August 24, 2020 Regular Council Meeting (Revision) R20-10-365 Moved by Deputy Mayor Meloche Seconded by Councillor Bowman
That Council approves an amendment to the August 24, 2020 Regular Council Meeting minutes: Resolution R20-08-307 to read: Moved by Councillor Bowman Seconded by Deputy Mayor Meloche That the Town of Essex suspend selling pheasant and rabbit licences; and
That the revised August 24, 2020 Regular Council Meeting minutes, be adopted.
Carried 6. Public Presentations 7. Unfinished Business 7.1 By-Law 1950
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• Being a by-law regulating the erection of signs in the Town of Essex (108 County Road 50 East)
R20-10-366 Moved By Councillor Garon Seconded By Deputy Mayor Meloche
That By-Law 1950, being a by-law regulating the erection of signs in the Town of Essex, be taken from the table for discussion.
Carried
7.1.1 Planning Report 2020-26 RE: CREW Sign By-Law Amendment (By-Law 1950) • Sign by-law letter to Essex (8-24-20) • Planning Report 2020-01 • Public Meeting Presentation (July 13, 2020) • Planning Report 2020-18 • Planning Report 2020-22
Lori Chadwick, Director, Development Services provided Council with an overview of Planning Report 2020-26 and the request from CREW for a by-law amendment. Ms. Chadwick further provided comments and clarification on the questions and concerns brought forward by Council at the September 21, 2020 Regular Council meeting.
R20-10-367 Moved By Councillor Vander Doelen Seconded By Deputy Mayor Meloche
That Mr. Bernard Gorski be allowed to address Council. Carried
Moved By Councillor Bowman Seconded By Councillor Vander Doelen
R20-09-357 That By-Law 1950 being a by-law regulating the erection of signs in the Town of Essex, be read a first, a second and a third time and finally passed on October 5, 2020. Councillor Bondy requested a recorded vote.
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Support Opposed Mayor Snively X Deputy Mayor Meloche X Councillor Garon X Councillor Bowman X Councillor Verbeek X Councillor Bjorkman X Councillor Vander Doelen X Councillor Bondy X
Results 3 5
On a recorded vote of 3 in support, and 5 opposed the motion was “Defeated”
8. Reports from Administration 8.1 Finance and Business Services Report 2020-02 RE: Results of Request for Proposal External Audit Services
R20-10-368 Moved By Deputy Mayor Meloche Seconded By Councillor Verbeek
That Finance and Business Services Report 2020-02, entitled "Results of Request for Proposal External Audit Services", prepared by Katelynn Giurissevich, dated October 5, 2020 be received; and
That Council awards the Request for Proposal of External Audit Services to KPMG LLP in the total amount of $89,175.34 including non-refundable HST for a three (3) year term with an option to extend another three (3) year term, subject to satisfactory performance and price negotiation.
Carried
9. Reports from Youth Members 10. County Council Update 11. Correspondence 11.1 Correspondence to be received R20-10-369 Moved By Councillor Verbeek Seconded By Councillor Garon
That correspondence listed in Agenda Item 11.1 be received and where indicated, to further share such information with the community using suitable methods of communication.
Carried
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11.1.1 Union Water Supply System Joint Board of Management - July 15, 2020 Minutes 11.1.2 Royal Canadian Legion Essex Branch RE: Remembrance Day Traditional Observance Modifications – Wednesday, November 11, 2020 11.1.3 Community Schools Alliance Correspondence dated September 16, 2020 providing an update on the decision by the Executive Committee that membership fees in the Community Schools Alliance for current members for both 2019-2020 and for 2020-2021 have been waived, and that membership fees for all individuals and municipalities who had paid their membership fees for 2018-2019 is extended to 2021. 11.1.4 Ministry of Municipal Affairs and Housing RE: Parkland Dedication, Development Charges and the Community Benefits Charges Authority Correspondence dated September 18, 2020 advising of amendments to the Development Charges Act, and the Planning Act by Bill 109 and new regulations under the Planning Act, Development Charges Act and Building Code Act in order to finalize the framework for development charges, community benefits and parkland. 11.1.5 Ministry of the Solicitor General RE: Enforcement and Amendments under the Reopening Ontario Act, 2020 Correspondence dated September 19, 2020 providing information on enforcement of orders and an update on amendments that have been made to the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 (ROA) and O. Reg. 346/20 (Rules for Areas in Stage 3). 11.1.6 Bereavement Authority of Ontario (BAO) RE: Registrar’s Directive – Province-wide cemetery gathering limits (effective September 21, 2020) 11.1.7 Association of Municipalities of Ontario (AMO) RE: AMO Policy Update – New Stage 3 Restrictions (dated September 25, 2020) 11.1.8 Wollaston Township RE: 2018 Municipal Election Correspondence dated September 16, 2020, to the Ministry of Municipal Affairs and Housing asking for a review of the Municipal Elections Act and to provide amendments to the Municipal Elections Act to ensure that the concerns noted in their correspondence are resolved.
11.2 Correspondence to be considered for receipt and support 11.2.1 Town of Amherstburg
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RE: Request for Consideration of Amendments to Bill 108 re. The Ontario Heritage Act Correspondence from the Town of Amherstburg, dated September 21, 2020 to the Minister of Heritage, Sport, Tourism and Culture Industries recommending that Schedule 11 of Bill 108 be amended to return the authority for final decisions to municipal council's as the elected representative of the communities wherein the property and its features of cultural heritage value exists.
R20-10-370 Moved By Councillor Bjorkman Seconded By Councillor Bowman
That correspondence from the Town of Amherstburg, dated September 21, 2020 to the Minister of Heritage, Sport, Tourism and Culture Industries recommending that Schedule 11 of Bill 108 be amended to return the authority for final decisions to municipal council's as the elected representative of the communities wherein the property and its features of cultural heritage value exists, be received and supported; and
That a letter of support be sent to the Honourable Doug Ford, Premier of Ontario, Lisa McLeod the Minister of Heritage, Sport, Tourism and Culture Industries, Andrea Horwath, MPP and Leader of the Official Opposition and the Ontario NDP Party MPP John Fraser Interim Leader of the Ontario Liberal Party, Mike Schreiner MPP and Leader of the Green Party of Ontario, Taras Natyshak MPP Essex and to the Town of Amherstburg.
Carried
11.2.2 Town of Amherstburg RE: AODA Website Compliance Extension Request Correspondence from the Town of Amherstburg, dated September 21, 2020 to the Minister for Seniors and Accessibility requesting that the Province Ontario extend the compliance deadline stated in Section 14(4) of O. Reg 191/11 to require designated public sector organizations to meet the compliance standards, by a minimum of one (1) year to at least January 1, 2022 to consider funding support and training resources to meet these compliance standards.
R20-10-371 Moved By Councillor Bjorkman Seconded By Councillor Garon
That correspondence from the Town of Amherstburg, dated September 21,2020 to the Minister for Seniors and Accessibility requesting that the Province Ontario extend the compliance deadline stated in Section 14(4) of O. Reg 191/11 to require designated public sector organizations to meet the compliance standards, by a minimum of one (1) year to at least January 1, 2022 to consider funding support and training resources to meet these compliance standards, be received and supported; and
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That a letter of support be sent to the Honourable Raymond Cho, Minister for Seniors and Accessibility, the Honourable Doug Ford, Premier of Ontario and to the Town of Amherstburg.
Carried
11.2.3 Ministry of Natural Resources and Forestry RE: Removal of Municipal Rabbit/Pheasant Hunting Licences in the Town of Essex
• By-Law 1954 Being a by-law to repeal By-Law 633, a by-law to issue and charge fees for licenses to hunt ring-necked pheasants and rabbits during the open season
R20-10-372 Moved By Councillor Vander Doelen Seconded By Councillor Bowman
That correspondence from the Ministry of Natural Resources and Forestry, dated September 25, 2020 acknowledging and approving that a municipal licence for hunting rabbit and pheasant in the Town of Essex will no longer be required, and that the change will be reflected in the Hunting Regulations Summary, be received and supported; and
That By-Law 1954 being a by-law to repeal By-Law 633, a by-law to issue and charge fees for licences to hunt ring-necked pheasants and rabbits during the open season, be read a first, a second and a third time and finally passed on October 5, 2020.
Carried
12. Committee Meeting Minutes R20-10-373 Moved By Councillor Verbeek Seconded By Councillor Bowman
That the minutes listed in Agenda Item 12, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.
Carried 12.1 Committee of Adjustment Meeting • July 21, 2020
• August 18, 2020
12.2 Essex Municipal Heritage Committee (EMHC) – July 9, 2020 12.3 Essex Climate Adaptation Team Meeting – July 14, 2020 13. Financial 14. New Business 15. Notices of Motion
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15.1 The following Notices of Motions were presented at the September 21, 2020 Regular Council Meeting and are being brought forward this evening for Council's consideration: 15.1.1 Councillor Bjorkman RE: "Bird Banger" Use
R20-10-374 Moved By Councillor Bjorkman Seconded By Councillor Bondy
That Administration be directed to review the Town's noise by-law, specifically to the use of "Bird Bangers" in our agricultural zoned areas, and to use Best Management Practices outlined in the Farming and Food Production Protection Act (FFPPA) 1998 for reference.
Carried
15.1.2 Deputy Mayor Meloche RE: McGregor Sewage
R20-10-375 Moved By Deputy Mayor Meloche Seconded By Councillor Bowman
That Council direct Administration to investigate the feasibility of partnering with the Town of Amherstburg with respect to the operations and ownership of the McGregor sanitary system.
Carried
15.2 The following Notice of Motion is being presented this evening and will be brought forward at the October 19, 2020 Regular Council Meeting for Council's consideration: 15.2.1 Councillor Bondy RE: Diversity Training Program for Council That Administration be directed to come back with a diversity training program for Council which includes AODA customer services standard training to ensure Council is up to date with requirements under accessibility legislation and the human rights code.
16. Reports and Announcements from Council Members Each Council member was provided an opportunity to discuss their latest news and activities in the municipality.
17. By-Laws 17.1 By-Laws that require a third and final reading 17.1.1 By-Law 1951 Being a by-law to confirm the proceedings of the September 21, 2020 Regular Meeting of Council of The Corporation of the Town of Essex
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R20-10-376 Moved By Councillor Bowman Seconded By Councillor Garon
That By-Law 1951 being a by-law to confirm the proceedings of the September 21, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally adopted on October 5, 2020.
Carried
17.2 By-Laws that require a first, second, third and final reading 17.3 By-Laws that require a first and second reading 17.3.1 By-Law 1956 Being a by-law to acquire and assume lands for the purpose of dedication as a public highway
• Copy of By-Law 726 Subdivision Agreement for Kimball Estates Inc.
R20-10-377 Moved By Deputy Mayor Meloche Seconded By Councillor Bjorkman
That By-Law 1956 being a by-law to acquire and assume lands for the purpose of dedication as a public highway, be read a first and a second time and provisionally adopted on October 5, 2020.
Carried 17.3.2 By-Law 1957 Being a by-law to confirm the proceedings of the October 5, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex
R20-10-378 Moved By Councillor Verbeek Seconded By Councillor Bowman
That By-Law 1957 being a by-law to confirm the proceedings of the October 5, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on October 5, 2020.
Carried
18. Adjournment R20-10-379 Moved By Councillor Verbeek Seconded By Councillor Garon
That the meeting be adjourned at 7:50 PM. Carried
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______Mayor
______Clerk
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The Corporation of the Town of Essex Special Council Meeting Minutes
September 8, 2020, 5:00 pm Location: https://www.youtube.com/user/EssexOntario
Present: Mayor Larry Snively Councillor Joe Garon Councillor Morley Bowman Councillor Kim Verbeek Councillor Sherry Bondy Councillor Chris Vander Doelen
Absent: Deputy Mayor Richard Meloche Councillor Steve Bjorkman
Also Present: Chris Nepszy, Director, Infrastructure Services Robert Auger, Clerk, Legal and Legislative Services Shelley Brown, Deputy Clerk, Legal and Legislative Services Doug Sweet, Director, Community Services Jeffrey Morrison, Director, Corporate Services and Treasurer Lori Chadwick, Director, Development Services Kevin Girard, Director, Infrastructure Services Rita Jabbour, Manager, Planning Services
This Statutory Public Meeting is being held for the purpose of presenting and obtaining public feedback on a proposed Zoning By-Law Amendment.
1. Call to Order The Mayor called the meeting to order at 5:00 pm.
2. Declarations of Conflict of Interest There were no declarations of conflict of interest.
3. Adoption of Published Agenda 3.1 Special Council Meeting Agenda for September 8, 2020 SP20-09-001 Moved By Councillor Vander Doelen Seconded By Councillor Garon
That the published agenda for the September 8, 2020 Special Council Meeting be adopted as presented.
Carried
4. Reports from Administration 4.1 Presentation entitled "Zoning By-Law Amendment: 101 Poplar Bluff Drive"
1 Page 11 of 122
RE: ZBA: 101 Poplar Bluff Drive a) Lori Chadwick, Director, Development Services Ms. Chadwick provided information as to the purpose of the meeting. Ms. Chadwick explained that the application is for site specific zoning amendment to present a detached secondary dwelling unit. Ms. Chadwick explained that the zoning by-law allows for an individual to have a secondary dwelling unit attached to a residential dwelling but not a detached structure. It is anticipated that council will be looking to change that in the future. The applicant is here looking for an amendment to the current zoning bylaw.
b) Rita Jabbour, Manager, Planning Services Ms. Jabbour provided a PowerPoint presentation to those in attendance detailing the proposed application. Ms. Jabbour explained that the subject land is located at the southwest corner of Poplar Bluff Drive and according to the Official Plan, is designated Lakeshore Residential. Ms. Jabbour added that the existing zoning for this parcel is Residential District 1.1, low density housing on urban lots. Ms. Jabbour explained that the subject property contains one (1) single detached dwelling and one (1) accessory building and the zoning of the surrounding properties are Residential District to the east, Oxley Golf Course to the east and Agricultural District to the north and west. Ms. Jabbour provided details regarding the existing infrastructure for the subject property explaining that the subject property is on a private road with municipally-owned and operated piped water supply, an individual on- site sewage service that was installed in 2008 and has private catch basins for stormwater management. Ms. Jabbour stated that the applicant is requesting a site specific zoning amendment to permit a 104 square metre (1120 square foot) accessory building with a second storey to accommodate a second dwelling unit. Ms. Jabbour provided the definitions for an accessory building and a dwelling unit. Ms. Jabbour explained that the current regulation allows for an accessory building within the R1.1 zoning district of a maximum of 70 square metres (750 square feet) and that the building height is limited to one (1) storey (4 metres). Ms. Jabbour further explained that the current regulation also allows for a second dwelling within the R1.1 zoning district only within an existing single detached dwelling. Ms. Jabbour provided a Site Plan showing where the proposed structure would be located and drawing of the proposed structure showing the front elevation. Ms. Jabbour outlined the various policy considerations including the Planning Act, the Town of Essex Official Plan and the Provincial Policy Statement (PPS) 2020 along with other considerations for the proposed amendment. Ms. Jabbour stated that there were no objections from internal departments and one comment from Essex Region Conservation Authority ("ERCA") stating that no EIA would be required and that with additional
2 Page 12 of 122
information and potential engineering costs that this location can be supported through an ERCA permit. Ms. Jabbour noted that notice was given to all property owners within 120 metres of the subject site and as of September 2, 2020 no public comments were received. Ms. Jabbour provided council with the steps that would follow this meeting that include a report to council and proposed bylaw to be presented at the September 21, 2020 Regular council meeting where council can choose to approve the application (subject to a 20 day appeal period), deny the application or defer the decision to a later date if further information is required. Ms. Jabbour concluded by stating that for the proposed amendment, the proposed by-law would include provisions to permit an additional permitted use of one (1) accessory building with a floor area of 104 square metres (1120 square feet) and a second storey, subject to the regulations of subsection 14.1, R1.1 district. A second dwelling unit shall be permitted within the accessory building, and the combination of all accessory buildings on the lot shall be 115 square metres (1240 square feet). c) Councillor Vander Doelen, Ward 3 Councillor Vander Doelen noted that the Essex Region Conservation Authority (ERCA) asked if an “Engineering Assessment” was done. He questioned if ERCA had an Engineering Assessment for their accessory building currently being built at the John R. Park Homestead? He would like ensure that the rules are followed by everyone.
He also asked for a definition of comments … “proposed building can be supported through an ERCA permit”? He asked for an explanation as to what is meant by “can be supported”?
Lori Chadwick, Director, Development Services Ms. Chadwick advised that the Reception Centre at the John R. Park Homestead was a permitted project and a Site Plan Agreement was entered in to. This agreement would have spelled out requirements for the permitting process from the building perspective and storm water management. She will provide the details as it pertains to the engineering via email.
Rita Jabbour, Manager, Planning Ms. Jabbour explained ERCA’s comments with respect to an Engineering Assessment. Under the circumstances of this application, an Engineering Assessment is better submitted at the beginning of the application/rezoning stage, considering that a Planning Act application has been triggered. When Engineering Assessments are done early ERCA's comments could adequately be made. d) Councillor Bondy, Ward 4 Councillor Bondy stated that she likes the idea of detached units such as this. She asked if a detached unit could be approved without having them attached to a garage? What is the minimum square footage for this unit?
Rita Jabbour, Manager, Planning
3 Page 13 of 122
Ms. Jabbour explained that the Town’s current by-law regulations for detached second dwelling units have yet to be established. Internally a date has been set aside to discuss what the regulations would look like for detached second dwelling units, and once the regulations have been discussed there will a presentation to the public and Council.
R20-09-002 Moved By Councillor Bowman Seconded By Councillor Garon
That the presentation entitled "101 Poplar Bluff Drive" dated September 8, 2020, as prepared by Rita Jabbour, Manager, Planning Services, be received.
Carried
5. Public Presentations 5.1 Bernard Gorski Mr. Gorski appeared before Council to answer any questions that Council members may have.
e) Councillor Bondy, Ward 2 Councillor Bondy asked what is the square footage of the apartment on top?
Mr. Gorski advised that the apartment would be the same size as the accessory building, approximately 1120 square feet.
f) Councillor Verbeek, Ward 1 Councillor Verbeek asked if this a rental unit?
Mr. Gorski said that it would not be a rental unit and the intent is just for personal use, additional space for family visits and future family needs.
g) Councillor Vander Doelen, Ward 3 Councillor Vander Doelen asked why historically does the Town seem to be opposed to secondary units, as it makes sense in rural areas?
Lori Chadwick, Director, Development Services Ms. Chadwick advised that she doesn’t feel that the Town is necessarily opposed to these developments but it has been mandated by the Province and each municipality has been instructed to review and update their Official Plans to permit secondary dwelling units under the More Homes, More Choice Act. She advised these developments should be supported.
h) Mayor Snively Mayor Snively advised that he is also in favour of these developments. We have a severe housing shortage and should be aggressively approving them.
i) Councillor Bondy, Ward 4 Councillor Bondy advised that this type of development goes along with a report that was brought to Council in 2019 on Affordable Housing. She said that residents want smaller housing units and these types of dwelling
4 Page 14 of 122
units would go a long way to solve our housing crisis and is in favour of this development.
j) Councillor Garon, Ward 1 Councillor Garon asked what the minimum requirement for this type of dwelling in a residential subdivision.
Rita Jabbour, Manager, Planning outlined what is involved in evaluating a zoning by-law amendment proposal. She advised that the Town’s Official Plan stipulates a number of considerations such as the impact on neighbourhood and the impact on the infrastructure. In this instance the lot is almost 3 acres, the residential properties are confined to the east side of the road, along with a golf course and a large agricultural property. She stated that the size of this property is much larger than the average 50 x 100 foot lots and that this property could support a development of this scale.
6. Correspondence 6.1 Essex Region Conservation Authority R20-09-003 Moved By Councillor Vander Doelen Seconded By Councillor Verbeek
That the Correspondence listed in Agenda Item 6 be received. Carried
7. Adjournment R20-09-004 Moved By Councillor Garon Seconded By Councillor Bowman
That the meeting be adjourned at 5:49. Carried
______Mayor
______Clerk
5 Page 15 of 122 Delegation Request Form This form must be completed and submitted to the Clerk of the Town of Essex by all persons wishing to address Council at a scheduled meeting of Council. Delegation requests must be submitted by 2:00 p.m. on the Tuesday prior to the scheduled meeting.
Any person who wishes to appear before Council as a Delegation on a matter that relates specifically to a matter contained in the Regular Council Meeting Agenda shall submit a Delegation Request Form no later than 4:30 PM on the Friday immediately preceding the date of the Regular Council Meeting. The Clerk shall have the sole authority to determine if the subject matter does in fact relate specifically to a matter contained in the Regular Council Meeting Agenda for purposes of allowing or denying the Delegation and the Clerk will introduce such Delegation Request Form(s) at the time of adopting the Published Agenda.
Presentations to Council are limited to 5 minutes per person to a maximum of 10 minutes for a group of two persons or more.
Personal information that you provide on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of responding to your request. Please note that this form, if approved, will appear in the published Council Agenda and may be included in the Council Meeting minutes, both of which become part of the public record and are posted on our municipal website.
Name *
Claire Sanders
Date of Request *
10/19/2020
Are you representing a group? * Yes No
Name of Group (if applicable)
Essex Region Conservation Authority
Page 16 of 122 Provide details on the issue(s) you wish to present to Council and any actions you will be asking Council to take. *
Overview of the Essex County Regional Energy Plan (ECREP). This presentation will be an overview of the data gathered to date for this partnership project between the County of Essex, ERCA and all municipalities.
Have you consulted with Town staff on this issue? * Yes No
If you've consulted with Town staff, please provide the names of staff members you've talked to and the details of those discussions.
Niharika Bandaru, Lori Chadwick, Rita Jabbour
If this is a property matter, are you an owner? Yes No Not applicable
Have you appeared before Council in the past regarding this issue? * Yes No
Page 17 of 122 If you've appeared before Council in the past on this issue, please tell us the year in which you appeared.
Will you have written or printed materials to distribute? If so, please submit 12 copies of printed materials to the Clerk before the meeting. * Yes No
Will you be delivering an electronic presentation that requires access to a computer and software? If so, please submit your presentation on CD, DVD or flash drive by noon on the Friday before the Council meeting. * Yes No
Please describe any special needs you may have for your presentation.
Your Address or Group Contact Address (full mailing address including postal code) *
Essex Region Conservation Authority Suite 311, 360 Fairview Avenue West Essex, ON N8M 1Y6
Your Phone Numbers
Page 18 of 122 Home Work Cell
Use format 519- 519-776-5209 519-324-6689 776-7336
Email Address
Name and address of all representatives attending, including their positions *
Claire Sanders, Climate Change Specialist
Page 19 of 122 Thank you!
Thank you for completing the Delegation Request Form.
The Clerk's Office will contact you in the near future to review your request.
Robert Auger, LL.B. Manager of Legislative Services and Clerk Town of Essex 33 Talbot Street South, Essex, Ontario N8M 1A8 519-776-7336, extension 1132
Page 20 of 122 Essex County Regional Energy Plan
Claire Sanders, Climate Change Specialist, ERCA Rebecca Belanger, Manager of Planning Services, CoE Page 21 of 122 Two Global Crises Coming Together
Covid recovery • Employment • Sustained economic development
Climate recovery • Restructuring of energy efficiency and supply
• Community Competitiveness! Page 22 of 122 County of Essex - Regional Energy Plan Timing Overview
2020 2021 F M A M J J A S O N D J F M A M J J A S O N
Analytical Process F
i
n
County County
a
l
i z
Engagement (RETF) ati
o
n n Council
Engagement (Networks)
#2 #2
Approval Council #1 Council
• Analytical Process Informs Engagement Page 23 of 122 Regional Energy & Climate Planning Key Factors of Successful Plan Implementation
• Multi-disciplinary development • Agreement on goals • Align with land use, economic development and other plans • Political approval with regional stakeholder support • Seamless pathway to implementation
• One More “Layer” in Community Planning Page 24 of 122 County of Essex – Regional Energy Plan Energy Planning Districts
REP 2016
Page 25 of 122 Data Collection - Example Efficiency of Built-Environment • Characterize Property • Archetype • Age - 5 bands • Size – GFA m2 • Location – 81,000 lots • Baseline Energy • Computer model • End-uses – heating, cooling, lighting, ventilation, process, water • Utility needs – gas, electricity, water • Results matched to utility data • Efficient Cases • Existing and new construction • Remodeled with efficiency measures • Measures appropriate to archetype • Implementation by year and share • Various implementation profiles can be simulated including heat pumps
Page 26 of 122 Data Collection - Example Transportation • Journeys • Bridge-Tunnel - to & through County • 401 - from, to & through County • Transit – Leamington, LaSalle, Tecumseh • Local from, to & through County • Passenger - Driver • Modal mix • Single vehicle, Transit, Cycling, Walking • Vehicle Type • Car, SUV, Light Truck, HDV, Bus, Train, MCycle • Trip Length • Simulation variable • Vehicle Fuel • Diesel, Biodiesel, gasoline, electricity, none • Vehicle Efficiency • Simulation variation by type and fuel
Page 27 of 122 Page 28 of 122 Regional Energy Task Force- Representative Organizations
Warden Gary McNamara – Chair • Large Industry Dan Hanson, Windsor Construction • Local School Boards Association – Co-Chair • Municipal Representatives • Agriculture (non-greenhouse) • Ministry of Energy • City of Windsor • Post-Secondary Institutions • Environmental NGOs • Renewable Energy Providers • Libro Credit Union • Residents Associations / Community • Ontario Greenhouse & Veg Growers Groups • Leamington Hospital • Transit Windsor • Windsor Construction Association • Utilities (electricity and natural gas) • IESO • Windsor Essex Community Housing • Indigenous Partners Corporation • Youth representative
Page 29 of 122 Regional Engagement Activities
• Broad feedback on priorities, vision, General Public principles, strategies (3 rounds)
Municipal staff and targeted networks • Opportunities for alignment on strategies and implementation Council • Strategic direction & approval Regional Energy Task Force • Strategic direction Project Working Team
Page 30 of 122 County of Essex - Regional Energy Plan Goals – County - Provisional
Environment – Greenhouse Gas Emissions • Reduce absolute GHG emissions 60% by 2041 • Achieve net zero by 2050 Economic Development • Return at least $15Bn to the local economy by 2041 • Create at least 1,000 jobs by 2025 Energy Efficiency • At least 50% improvement by 2041
• Goals Relative to 2019 Baseline Page 31 of 122 2019 Baseline and Base Case
Page 32 of 122 County of Essex Source Energy Usage by Sector - Baseline 2019
County of Essex - Source Energy Usage by Sector - Baseline 2019
Greenhouse 38%
Transportation 20%
Industrial 12%
Commercial 4% Residential 22% Institutional 4% • 52 TJ per year and 270 GJ/cap in 2019 Page 33 of 122 County of Essex - Base Case Source Energy Use by sector - 2019 to 2050
County of Essex - Base Case - Source Energy Use by sector - 2019 to 2050 75
60 Transport
45 Greenhouse
30 Total Energy perin year Energy PJTotal Industry
15 Buildings
Homes
0 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 2041 2043 2045 2047 2049 Residential Institutional Commercial Industrial Greenhouse Transportation Base Case Total
• 52 TJ in 2019 to 61 TJ in 2041 Page 34 of 122 County of Essex Source Energy Usage by Utility - Baseline 2019
County of Essex - Source Energy Usage by Utility - Baseline 2019
Electricity 26%
Natural Gas 54%
Gasoline 13%
Diesel 7%
• 52 TJ per year and 270 GJ/cap in 2019 Page 35 of 122 County of Essex Energy Cost by Sector - Baseline 2019
County of Essex - Energy Cost by Sector - Baseline 2019
Transportation 40% Greenhouse 15%
Industrial 10%
Commercial 4%
Institutional 4% Residential 27%
• $820M and $4,300/cap in 2019 Page 36 of 122 County of Essex - Base Case Lower Price Cost by sector - 2019 to 2050
County of Essex - Base Case - Cost by sector - 2019 to 2050 5,500 Marginal Electricity Grid GHG-Index Lower Energy Price Range Decreasing GHG-Index Gas Lower GHG Price Range
4,400
3,300
2,200 Energy Energy Cost in Million$ per year
1,100
0 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 2041 2043 2045 2047 2049
Residential Institutional Commercial Industrial Greenhouse Transportation Base Case Total
• $820M in 2019 to $1,900M in 2041 Page 37 of 122 County of Essex - Base Case Higher Price Cost by sector - 2019 to 2050
County of Essex - Base Case - Cost by sector - 2019 to 2050 5,500 Marginal Electricity Grid GHG-Index Higher Energy Price Range Decreasing GHG-Index Gas Higher GHG Price Range
4,400
3,300
2,200 Energy Energy Cost in Million$ per year
1,100
0 2019 2021 2023 2025 2027 2029 2031 2033 2035 2037 2039 2041 2043 2045 2047 2049
Residential Institutional Commercial Industrial Greenhouse Transportation Base Case Total
• $820M in 2019 to $3,100M in 2041 Page 38 of 122 County of Essex GHG Emissions by Sector - Baseline 2019
County of Essex - GHG Emissions by Sector - Baseline 2019
Greenhouse Transportation 40% 29%
Residential 15% Industrial 9% Commercial 3% Institutional 4%
• 2,212,000 mt per year and 11.5 mt/cap in 2019 Page 39 of 122 Global Benchmarking
Indicator Essex County Canada Ontario Comparable Baseline Average Average Best Practice Energy use/household 130 106 107 68 (GJ) Residential sector 0.78 0.79 N/A 0.29 energy use per m2 (GJ) Non-residential sector 1.64 1.65 N/A 0.72 energy use per m2 (GJ) Emission per capita 11.5 9.7 6.2 2.5 (MT CO2e)
Page 40 of 122 2019 Baseline and Business-as-Usual to 2050 Observations
• Energy intensity in homes & buildings more than twice global best practice • Efficiency is significantly lower than most global systems • Home water use about Canadian average • GHG Emissions per capita • About 5 x best practice (3 x without greenhouses) • Transportation & Greenhouses are 70% of all emissions • Most of $820M energy value leaves County (and your pocket!) • Energy cost risk from 200% to 500% by 2050
• Significant Opportunities!! Page 41 of 122 Next Steps … Integrated Simulations
Efficient Efficient Buildings Efficient Homes Greenhouses
Efficient Efficient Vehicles Construction
Mixed Use Transport Neighbourhoods Modal Mix
Net-Zero Efficient Industry Districts
District Energy Local Supply Areas CHP / Heat / Cool
Solar Power Solar Thermal Biofuels
One Solution – Many Elements! Page 42 of 122 Additional information: Claire Sanders, Climate Change Specialist, ERCA www.countyofessex.ca/rep Rebecca Belanger, Manager of Planning Services, CoE
Page 43 of 122 Essex County Regional Energy Plan
Claire Sanders, Climate Change Specialist, ERCA Rebecca Belanger, Manager of Planning Services, CoE Page 44 of 122 Report to Council
Department: Development Services
Division: Economic Development
Date: October 19, 2020
Prepared by: Nelson Silveira, Economic Development Officer
Report Number: Economic Development-2020-18
Subject: Building Report and Development Overview September 2020
Number of Pages: 2
Recommendation(s)
That Economic Development -2020-18 entitled Building Report and Development Overview September 2020 prepared by Nelson Silveira, Economic Development Officer dated October 19, 2020 be received for information.
Purpose
To provide council with a monthly update on total construction values and real estate data in the Town of Essex.
Background and Discussion
Please refer to attached Building Report and Development Overview.
1
Page 45 of 122 Link to Strategic Priorities
☐ Manage, invest and plan for sustainable municipal infrastructure which meets current and future needs of the municipality and its citizens.
☐ Create a safe, friendly and inclusive community which encourages healthy, active living for people of all ages and abilities.
☐ Provide a fiscal stewardship and value for tax dollars to ensure long-term financial health to the municipality.
☒ Manage responsible and viable growth while preserving and enhancing the unique rural and small town character of the community.
☐ Improve the experiences of individuals, as both citizens and customers, in their interactions with the Town of Essex.
☐ Improve the Town’s capacity to meet the ongoing and future service needs of its citizens while ensuring the corporation is resilient in the face of unanticipated changes or disruptions.
2
Page 46 of 122 Report Approval Details
Document Title: Building Report and Development Overview September 2020 - Economic Development-2020-18.docx
Attachments: - Building 2020-09.pdf - Development Overview - September 2020.pdf
Final Approval Date: Oct 13, 2020
This report and all of its attachments were approved and signed as outlined below:
Lori Chadwick, Director, Development Services - Oct 13, 2020 - 2:49 PM
Chris Nepszy, Chief Administrative Officer - Oct 13, 2020 - 3:21 PM
3
Page 47 of 122 Report Number: Building 2020‐09 Date: October 7, 2020 Subject: September 2020 Building Report
Number of Permits and Construction Value
Prior Months Less Cancelled Jan-Sept 2020 Jan-Sept 2019 Cancelled Monthly Construction Construction Construction Construction Permit Type Permits Issued Prior Months Year Total Permits Construction Value Value Values Values Values
Single Family Residence $ ‐ $ ‐ Ward 1 6 48 54 $ 3,250,000.00 $ 24,725,000.00 $ ‐ $ 27,975,000.00 $ 15,255,250.00 Ward 2 022$ ‐ $ 1,580,000.00 $ ‐ $ 1,580,000.00 $ 2,666,000.00 Ward 3 2 13 15 $ 1,110,000.00 $ 11,154,000.00 $ ‐ $ 12,264,000.00 $ 5,960,975.00 Ward 4 000$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Multiple Residential 000$ ‐ $ ‐ $ ‐ $ ‐ $ 14,000,000.00 Addition/Sunrooms 7 15 22 $ 800,000.00 $ 1,447,650.00 $ ‐ $ 2,247,650.00 $ 2,165,000.00 Garages/Carports 6 17 23 $ 355,000.00 $ 477,102.00 $ ‐ $ 832,102.00 $ 1,289,500.00 Decks/Porches 2 15 17 $ 26,500.00 $ 194,000.00 $ ‐ $ 220,500.00 $ 185,350.00 Fences/Pools 8 57 65 $ 270,000.00 $ 901,500.00 $ ‐ $ 1,171,500.00 $ 958,600.00 Demolition 066$ ‐ $ 65,000.00 $ ‐ $ 65,000.00 $ 140,000.00 House Raising 011$ ‐ $ 20,000.00 $ ‐ $ 20,000.00 $ 245,000.00 Pole Barns 2 29 31 $ 232,000.00 $ 2,309,000.00 $ ‐ $ 2,541,000.00 $ 2,055,200.00 Commercial/Industrial 1 6 7 $ 266,000.00 $ 16,179,400.00 $ ‐ $ 16,445,400.00 $ 2,700,000.00 Miscellaneous 5 10 15 $ 37,000.00 $ 175,000.00 $ ‐ $ 212,000.00 $ 624,700.00 Shed 4 7 11 $ 29,800.00 $ 111,700.00 $ ‐ $ 141,500.00 $ 132,000.00 Roof 1 11 12 $ 25,000.00 $ 342,000.00 $ ‐ $ 367,000.00 $ 216,000.00 Septic System 2 11 13 $ 70,000.00 $ 270,000.00 $ ‐ $ 340,000.00 $ 245,000.00 Sign 01111 $ ‐ $ 29,100.00 $ ‐ $ 29,100.00 $ 92,300.00 Green Houses/Winery 000$ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Renovations 5 6 11 $ 454,000.00 $ 495,000.00 $ ‐ $ 949,000.00 $ 491,500.00 Additions/Renovation‐Commercial/Industrial/Instit 01212 $ ‐ $ 4,737,500.00 $ ‐ $ 4,737,500.00 $ 1,493,000.00 Plumbing only 033$ ‐ $ 55,000.00 $ ‐ $ 55,000.00 $ ‐ Demolition Out Buildings 1 1 2 $ 1,000.00 $ 5,000.00 $ ‐ $ 6,000.00 $ 8,000.00 Total Permits/Construction Value 52 281 333 0$ 6,926,300.00 $ 65,272,952.00 $ ‐ $ 72,199,252.00 $ 50,923,375.00
Permit Fee Totals Development Charges Monthly Totals Year To Date Charged ‐ SFR $ 67,979.00 $ 753,665.00 Monthly Total $ 44,739.64 Charged ‐ Com/Ind/Inst $ ‐ $ ‐ Yearly Total $ 412,175.72 Waived ‐ SFR $ ‐ $ 25,998.00 Previous Year Total $ 319,404.20 Waived ‐ Com/Ind/Inst $ 4,204.80 $ 238,530.27
Page 48 of 122 Monthly Building Permit Totals
Cancelled Permit Categories January February March April May June July August September October November December Total Permits Year Total Single Family Residence Ward 1 912555480 6 054 54 Ward 2 00000020 0 2 2 Ward 3 00212431 2 15 15 Ward 4 00000000 0 0 0 Multiple Residential 00000000 0 0 0 Addition/Sunrooms 20210262 7 22 22 Garages/Carports 21310244 6 23 23 Decks/Porches 00005163 2 17 17 Fences/Pools 01611192098 65 65 Demolition 21101010 0 6 6 House Raising 00000001 0 1 1 Pole Barns 00455447 2 31 31 Commercial/Industrial 00100113 1 7 7 Miscellaneous 00012124 5 15 15 Shed 10002022 4 11 11 Roof 00101243 1 12 12 Septic System 01114121 2 13 13 Sign 00100622 0 11 11 Green Houses/Winery 00000000 0 0 0 Renovations 00011130 5 11 11 Additions/Renovation‐Commercial/Industrial/Institutional 40401210 0 12 12 Plumbing only 11000001 0 3 3 Demolition Out Buildings 01000000 1 2 2 Total 21 18 31 17 40 40 71 43 52 0 0 0 333 0 333
Page 49 of 122 Monthly Permit Fee Totals
Cancelled Permit Categories January February March April May June July August September October November December Total Permits Year Total Single Family Residence $ 25,213.15 $ 33,093.30 $ 20,452.06 $ 22,147.55 $ 23,652.60 $ 21,934.65 $ 50,354.00 $ 2,077.00 $ 23,208.55 $ 222,132.86 $ ‐ $ 222,132.86 Single Family Residence‐Plumbing $ 5,400.00 $ 7,200.00 $ 4,200.00 $ 3,600.00 $ 4,200.00 $ 4,800.00 $ 7,800.00 $ 600.00 $ 4,800.00 $ 42,600.00 $ ‐ $ 42,600.00 Single Family Residence‐Septic $ ‐ $ ‐ $ 700.00 $ 700.00 $ 1,400.00 $ 1,400.00 $ 3,500.00 $ ‐ $ 700.00 $ 8,400.00 $ ‐ $ 8,400.00 Multiple Residential $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Additions/Sunrooms$ 1,770.00 $ 100.00 $ 576.80 $ 4,224.00 $ ‐ $ 683.46 $ 5,652.20 $ 1,026.00 $ 5,075.39 $ 19,107.85 $ ‐ $ 19,107.85 Garages/Carports$ 304.00 $ 247.50 $ 414.40 $ 135.00 $ ‐ $ 664.45 $ 473.60 $ 598.00 $ 2,076.00 $ 4,912.95 $ ‐ $ 4,912.95 Decks/Porches $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 100.00 $ 649.75 $ 331.25 $ 265.00 $ 1,346.00 $ ‐ $ 1,346.00 Fences/Pools $ ‐ $ 60.00 $ 360.00 $ 60.00 $ 700.00 $ 760.00 $ 1,420.00 $ 800.00 $ 600.00 $ 4,760.00 $ ‐ $ 4,760.00 Demolition$ 200.00 $ 100.00 $ 100.00 $ ‐ $ 100.00 $ ‐ $ 100.00 $ ‐ $ ‐ $ 600.00 $ ‐ $ 600.00 House Raising $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 200.00 $ ‐ $ 200.00 $ ‐ $ 200.00 Pole Barns $ ‐ $ ‐ $ 2,333.60 $ 2,866.60 $ 1,420.40 $ 1,152.20 $ 1,971.20 $ 2,013.60 $ 1,634.40 $ 13,392.00 $ ‐ $ 13,392.00 Commercial/Industrial $ ‐ $ ‐ $ 3,976.00 $ ‐ $ ‐ $ 12,810.00 $ 8,550.00 $ 30,723.62 $ 820.80 $ 56,880.42 $ ‐ $ 56,880.42 Miscellaneous $ ‐ $ ‐ $ ‐ $ 100.00 $ 400.00 $ 200.00 $ 400.00 $ 650.00 $ 950.00 $ 2,700.00 $ ‐ $ 2,700.00 Shed$ 100.00 $ ‐ $ ‐ $ ‐ $ 200.00 $ ‐ $ 200.00 $ 200.00 $ 300.00 $ 1,000.00 $ ‐ $ 1,000.00 Roof $ ‐ $ ‐ $ 100.00 $ ‐ $ 100.00 $ 600.00 $ 400.00 $ 300.00 $ 100.00 $ 1,600.00 $ ‐ $ 1,600.00 Septic System $ ‐ $ 700.00 $ 700.00 $ 700.00 $ 2,200.00 $ 700.00 $ 1,400.00 $ 700.00 $ 1,400.00 $ 8,500.00 $ ‐ $ 8,500.00 Sign $ ‐ $ ‐ $ 100.00 $ ‐ $ ‐ $ 150.00 $ 200.00 $ 100.00 $ ‐ $ 550.00 $ ‐ $ 550.00 Green Houses/Winery $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Renovations $ ‐ $ ‐ $ ‐ $ 912.28 $ 100.00 $ 1,437.64 $ 999.00 $ ‐ $ 2,709.50 $ 6,158.42 $ ‐ $ 6,158.42 Additions/Renovation‐Commercial/Industrial/Institutional $ 11,591.60 $ ‐ $ 3,439.62 $ ‐ $ 644.00 $ 960.00 $ 100.00 $ ‐ $ ‐ $ 16,735.22 $ ‐ $ 16,735.22 Plumbing only $ 150.00 $ 100.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 150.00 $ ‐ $ 400.00 $ ‐ $ 400.00 Demolition Out Buildings $ ‐ $ 100.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 100.00 $ 200.00 $ ‐ $ 200.00 Total$ 44,728.75 $ 41,700.80 $ 37,452.48 $ 35,445.43 $ 35,117.00 $ 48,352.40 $ 84,169.75 $ 40,469.47 $ 44,739.64 $ ‐ $ ‐ $ ‐ $ 412,175.72 $ ‐ $ 412,175.72
Page 50 of 122 Monthly Construction Value Total
Cancelled Permit Categories January February March April May June July August September October November December Total Permits Year Total Single Family Residence Ward 1$ 4,459,000.00 $ 5,771,000.00 $ 2,706,000.00 $ 2,634,000.00 $ 2,628,000.00 $ 2,050,000.00 $ 4,477,000.00 $ ‐ $ 3,250,000.00 $ 27,975,000.00 $ ‐ $ 27,975,000.00 Ward 2 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 1,580,000.00 $ ‐ $ ‐ $ 1,580,000.00 $ ‐ $ 1,580,000.00 Ward 3 $ ‐ $ ‐ $ 1,410,000.00 $ 1,650,000.00 $ 1,658,000.00 $ 2,420,000.00 $ 3,501,000.00 $ 515,000.00 $ 1,110,000.00 $ 12,264,000.00 $ ‐ $ 12,264,000.00 Ward 4 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Multiple Residential $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Additions/Sunrooms$ 145,000.00 $ 12,000.00 $ 140,000.00 $ 650.00 $ ‐ $ 120,000.00 $ 880,000.00 $ 150,000.00 $ 800,000.00 $ 2,247,650.00 $ ‐ $ 2,247,650.00 Garages/Carports$ 100,000.00 $ 60,000.00 $ 102.00 $ 28,000.00 $ ‐ $ 102,000.00 $ 83,000.00 $ 104,000.00 $ 355,000.00 $ 832,102.00 $ ‐ $ 832,102.00 Decks/Porches $ ‐ $ ‐ $ ‐ $ ‐ $ 40,000.00 $ 5,000.00 $ 102,000.00 $ 47,000.00 $ 26,500.00 $ 220,500.00 $ ‐ $ 220,500.00 Fences/Pools $ ‐ $ 1,000.00 $ 161,000.00 $ 35,000.00 $ 69,500.00 $ 146,000.00 $ 312,000.00 $ 177,000.00 $ 270,000.00 $ 1,171,500.00 $ ‐ $ 1,171,500.00 Demolition$ 25,000.00 $ 5,000.00 $ 5,000.00 $ ‐ $ 10,000.00 $ ‐ $ 20,000.00 $ ‐ $ ‐ $ 65,000.00 $ ‐ $ 65,000.00 House Raising $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 20,000.00 $ ‐ $ 20,000.00 $ ‐ $ 20,000.00 Pole Barns $ ‐ $ ‐ $ 577,000.00 $ 744,000.00 $ 203,000.00 $ 205,000.00 $ 270,000.00 $ 310,000.00 $ 232,000.00 $ 2,541,000.00 $ ‐ $ 2,541,000.00 Commercial/Industrial $ ‐ $ ‐ $ 1,302,400.00 $ ‐ $ ‐ $ 2,960,000.00 $ 2,775,000.00 $ 9,142,000.00 $ 266,000.00 $ 16,445,400.00 $ ‐ $ 16,445,400.00 Miscellaneous $ ‐ $ ‐ $ ‐ $ 15,000.00 $ 25,000.00 $ 10,000.00 $ 55,000.00 $ 70,000.00 $ 37,000.00 $ 212,000.00 $ ‐ $ 212,000.00 Shed$ 35,000.00 $ ‐ $ ‐ $ ‐ $ 26,700.00 $ ‐ $ 20,000.00 $ 30,000.00 $ 29,800.00 $ 141,500.00 $ ‐ $ 141,500.00 Roof $ ‐ $ ‐ $ 10,000.00 $ ‐ $ 15,000.00 $ 65,000.00 $ 67,000.00 $ 185,000.00 $ 25,000.00 $ 367,000.00 $ ‐ $ 367,000.00 Septic System $ ‐ $ 25,000.00 $ 35,000.00 $ 25,000.00 $ 75,000.00 $ 25,000.00 $ 50,000.00 $ 35,000.00 $ 70,000.00 $ 340,000.00 $ ‐ $ 340,000.00 Sign $ ‐ $ ‐ $ 2,500.00 $ ‐ $ ‐ $ 600.00 $ 25,000.00 $ 1,000.00 $ ‐ $ 29,100.00 $ ‐ $ 29,100.00 Green Houses/Winery $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Renovations $ ‐ $ ‐ $ ‐ $ 100,000.00 $ 100,000.00 $ 200,000.00 $ 95,000.00 $ ‐ $ 454,000.00 $ 949,000.00 $ ‐ $ 949,000.00 Additions/Renovation‐Commercial/Industrial/Institutional$ 3,570,000.00 $ ‐ $ 877,000.00 $ ‐ $ 210,000.00 $ 67,500.00 $ 13,000.00 $ ‐ $ ‐ $ 4,737,500.00 $ ‐ $ 4,737,500.00 Plumbing only$ 15,000.00 $ 15,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 25,000.00 $ ‐ $ 55,000.00 $ ‐ $ 55,000.00 Demolition Out Buildings $ ‐ $ 5,000.00 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 1,000.00 $ 6,000.00 $ ‐ $ 6,000.00 Total$ 8,349,000.00 $ 5,894,000.00 $ 7,226,002.00 $ 5,231,650.00 $ 5,060,200.00 $ 8,376,100.00 $ 14,325,000.00 $ 10,811,000.00 $ 6,926,300.00 $ ‐ $ ‐ $ ‐ $ 72,199,252.00 $ ‐ $ 72,199,252.00
Page 51 of 122 DEVELOPMENT OVERVIEW September 2020
Total Monthly Construction Value
20,000,000
15,000,000
10,000,000 $6,926,300 5,000,000 Total construction value for September 2020 includes all new and expanding commercial, industrial, institutional and 0 residential developments that 6 7 8 9 0 required a building permit 1 1 1 1 2 0 0 0 0 0 2 2 2 2 2 R R R R R E E E E E B B B B B M M M M M 60% E E E E E T T T T T from September 2019 P P P P P E E E E E S S S S S
Real Estate Average Sale Price Total Single Family Dwellings Sold September 2020 September 2020 $400,000
$300,000
$200,000 $391,009 $341,619
$100,000
Ward 1&2: 19 $0 35 Ward 3&4: 16 Ward 1&2 Ward 3&4 Average Sale Price September 2019 September 2019: 30 500,000
400,000 Total Homes Sold
300,000 2020
200,000 $291,873 $430,622 100,000 292 0 Ward 1&2 Ward 3&4
Page 52 of 122 Report to Council
Department: Infrastructure Services
Division: Drainage
Date: October 19, 2020
Prepared by: Lindsay Dean, Drainage Superintendent
Report Number: Drainage-2020-11
Subject: Appointment of an Engineer under Section 78 of the Drainage Act to replace a bridge on the 10-11 Sideroad Drain
Number of Pages: 4
Recommendation(s)
That Drainage-2020-11 entitled Appointment of an Engineer under Section 78 of the Drainage Act to replace a bridge on the 10-11 Sideroad Drain prepared by Lindsay Dean, Drainage Superintendent dated October 19, 2020 be received, and
That Council appoint Rood Engineering Incorporated under Section 78 of the Drainage Act for a replacement bridge on the 10-11 Sideroad Drain.
Purpose
The Town of Essex Drainage Department has been notified of a bridge on the 10-11 Sideroad Drain that is out of repair. Upon review it was determined that the current bridge should be replaced using Section 78 of the Drainage Act.
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Page 53 of 122 Background and Discussion
The 10-11 Sideroad Drain bridge that requires replacement is located at 2230 County Road 12.
Under Section 78 of the Drainage Act, Council may appoint an engineer to make repairs or improvements to existing municipal drains that have been passed under municipal by-law.
The 10-11 Sideroad Drain is a municipal drain that has been adopted by municipal by-law and a bridge replacement would qualify under this section of the act.
Prior to the appointment of an engineer, notice must be sent to the Conservation Authority and after 30 days an engineer may be appointed to this project. An engineer appointment under Section 78 of the Drainage Act, gives the engineer authority to review the drainage works and prepare a report outlining their recommendations.
The procedures and appeals under Section 78 are followed in the same manner as Petition Drains, Section 4 of the Drainage Act. The general procedure is as follows:
• Council appointment of an engineer to prepare a report; • Conduct an on-site meeting with affected landowners; • Meeting to consider the report and passing of the provisional by-law; • Court of Revision; • 3rd and Final Reading of the by-law; • Construction of drainage works.
Schedule
Should Council approve to proceed with the report and appoint an Engineer, the estimated schedule will be as follows:
• Council approval and appointment of Engineer –November 2020 • On Site Meeting – November 2020 • Preparation and submission of report and notification period –March 2021 • Consideration of the report by the Drainage Board –March 2021
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Page 54 of 122 • Preparation of Provisional By-law and Adoption by Council– April 2021 • Court of Revision –May 2021 • 3rd and Final Reading of the By-law – June 2021 • Construction (dependent on weather and agency approvals)- Summer 2021
Financial Impact
The landowner receiving the replacement bridge and parcels located upstream of the new culvert will be responsible for all cost associated with the construction, engineering and incidental costs.
Consultations
None
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Page 55 of 122 Link to Strategic Priorities
☒ Manage, invest and plan for sustainable municipal infrastructure which meets current and future needs of the municipality and its citizens.
☐ Create a safe, friendly and inclusive community which encourages healthy, active living for people of all ages and abilities.
☐ Provide a fiscal stewardship and value for tax dollars to ensure long-term financial health to the municipality.
☐ Manage responsible and viable growth while preserving and enhancing the unique rural and small town character of the community.
☐ Improve the experiences of individuals, as both citizens and customers, in their interactions with the Town of Essex.
☐ Improve the Town’s capacity to meet the ongoing and future service needs of its citizens while ensuring the corporation is resilient in the face of unanticipated changes or disruptions.
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Page 56 of 122 Report to Council
Department: Infrastructure Services
Division: Drainage
Date: October 19, 2020
Prepared by: Lindsay Dean, Drainage Superintendent
Report Number: Drainage-2020-12
Subject: Abandonment of the top end of the Hamelin Drain
Number of Pages: 4
Recommendation(s)
That Drainage-2020-12 entitled Abandonment of the top end of the Hamelin Drain prepared by Lindsay Dean dated October 19, 2020 be received, and
That Council approve the abandonment of the most northerly 15 metres of the Hamelin Drain under Section 84 of the Drainage Act, and
That by-law 1958 being a by-law to provide for the Hamelin Drain (Abandonment of the north 15m) receive a first, second, third and final reading.
Purpose
To abandon the north 15 metres of the Hamelin Drain as per the request of the benefiting landowner. Drain abandonments are undertaken using Section 84 of the Drainage Act.
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Page 57 of 122 Background and Discussion
The Hamelin Drain runs along the east side of Walker Sideroad south of the ERCA Greenway to the north side of North Malden Road where it outlets into the North Rear Road Drain.
Under Section 84 of the Drainage Act, an owner assessed for benefit may request that the whole drain or portion of the drain be abandoned. The landowner requesting that a portion of the drain be abandoned is located at the very top end of the watershed boundary and meets the requirement under the Drainage Act to proceed under Section 84(1).
Through the drain abandonment process, this section of drain will lose legal status as a municipal drain and will become the responsibility of the Road Authority to maintain the ditch for road drainage purposes.
The landowner has requested to abandon the municipal drain in this location to avoid having to appoint an engineer under the Drainage Act. Once the abandonment process is complete, the landowner will be able to install the culvert by applying for an Entrance Permit with the Operations Department. This will result in a significant cost savings to the landowner and the Operations Department will have the culvert installed to their satisfaction to maintain sufficient road drainage.
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Page 58 of 122
Council may proceed with the requested abandonment of the most northerly 15m of the Hamelin Drain by passing by-law 1958.
Financial Impact
There are no costs to the Town associated with proceeding with the abandonment of the Hamelin Drain.
Consultations
None.
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Page 59 of 122 Link to Strategic Priorities
☒ Manage, invest and plan for sustainable municipal infrastructure which meets current and future needs of the municipality and its citizens.
☐ Create a safe, friendly and inclusive community which encourages healthy, active living for people of all ages and abilities.
☐ Provide a fiscal stewardship and value for tax dollars to ensure long-term financial health to the municipality.
☐ Manage responsible and viable growth while preserving and enhancing the unique rural and small town character of the community.
☐ Improve the experiences of individuals, as both citizens and customers, in their interactions with the Town of Essex.
☐ Improve the Town’s capacity to meet the ongoing and future service needs of its citizens while ensuring the corporation is resilient in the face of unanticipated changes or disruptions.
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Page 60 of 122 The Corporation of the Town of Essex
By-Law Number 1958
Being a By-law to abandon the top end of the Hamelin Drain
Whereas the sole owner assessed for benefit has sent a request asking for the abandonment of part of the Hamelin Drain namely that the top end (north 15 metres) of the Hamelin Drain be abandoned in accordance with the provisions of the Drainage Act, R.S.O., 1990, Chap. D17, be abandoned;
And Whereas the Council of the Town of Essex has sent notice to the assessed owner of Council’s intention to abandon that part of the drainage works specified;
And Whereas no notice has been received by the Clerk of the Town of Essex under Section 84(1) of the Drainage Act requesting a report of an engineer to be made on such proposed abandonment;
Now therefore be it resolved that the Council of The Corporation of the Town of Essex pursuant to the Drainage Act, R.S.O., 1990, Chap. D17 enacts as follows:
1. The top end (most northerly 15 metres) of the Hamelin Drain as shown on the attached drawing (Schedule A) be and is hereby abandoned. 2. That the Town of Essex accordingly shall have no further obligation with respect to the portion abandoned. 3. That this by-law shall come into force and effect upon the final passing thereof.
4. Read a first, a second and a third time and finally passed on October 19, 2020.
______Mayor
______
Clerk
By-Law Number 1958 Page 61 of 122 By-Law Number 1958
Being a By-law to abandon the top end of the Hamelin Drain
Schedule A
By-Law Number 1958 Page 62 of 122 Report to Council
Department: Infrastructure Services
Division: Drainage
Date: October 19, 2020
Prepared by: Lindsay Dean, Drainage Superintendent
Report Number: Drainage-2020-13
Subject: Results of Request for Tender – 5th Concession Road Bank Repairs on the Richmond Drain
Number of Pages: 3
Recommendation(s)
That Drainage-2020-13 entitled Results of Request for Tender – 5th Concession Road Bank Repairs on the Richmond Drain prepared by Lindsay Dean dated October 19, 2020 be received, and
That Council award the Request for Tender – 5th Concession Road Bank Repairs on the Richmond Drain (RFT-ID-20-017) to Sterling Ridge Infrastructure Inc. in the amount of $249,902.21 including non-refundable Harmonized Sales Tax.
Purpose
In accordance with the Town Procurement By-law 1043, Council approval is required for purchases in excess of $100,000.
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Page 63 of 122 Background and Discussion
The approved 2020 Capital budget includes $275,000 for Project PW-20-0034 to stabilize the bank on the 5th Concession Road along the Richmond Drain as per the design of Rood Engineering Inc. project REI2016D016. This report prepared by Rood Engineering Inc. was adopted by Council on July 6, 2020 and passed by by-law 1928.
A Request for Tender following the guidelines as set out in the Town’s Procurement By-Law Number 1043 were posted both on the Town’s website and Merx, and closed at 3:00:00 pm on October 7, 2020.
The Tenders were reviewed for arithmetic errors, completeness, legibility, revisions and irregularities. In addition, there were no apparent unbalanced prices in the Schedule of Items and Prices. The results of the Request for Tender are summarized below:
Bidder Name Total Tender Price Total Tender Price including non- including refundable Harmonized Harmonized Sales Tax Sales Tax (1.76%) (13%) Sterling Ridge Infrastructure $249,902.21 $277,505.40 Inc South Shore Contracting of $252,364.80 $280,240.00 Essex County Inc Matassa Inc $393,832.32 $437,333.45 Facca Inc $605,192.16 $672,039.25
Rood Engineering Inc. provided a summary of the bids and noted that the lowest tender was received from Sterling Ridge Infrastructure Inc. The summary indicates that the submitted price was within the 133% limit of the estimate as set out in the Drainage Act. The summary and recommendation from Rood Engineering Inc. is attached.
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Page 64 of 122 Financial Impact
The 2020 approved capital budget (PW-20-0034) allocated $275,000.00 for this project. Therefore, there are sufficient funds in the approved budget to proceed with the works as detailed within the report by Rood Engineering Inc. in the amount of $249,902.21 including non-refundable Harmonized Sales Tax.
Link to Strategic Priorities
☒ Manage, invest and plan for sustainable municipal infrastructure which meets current and future needs of the municipality and its citizens.
☐ Create a safe, friendly and inclusive community which encourages healthy, active living for people of all ages and abilities.
☐ Provide a fiscal stewardship and value for tax dollars to ensure long-term financial health to the municipality.
☐ Manage responsible and viable growth while preserving and enhancing the unique rural and small town character of the community.
☐ Improve the experiences of individuals, as both citizens and customers, in their interactions with the Town of Essex.
☐ Improve the Town’s capacity to meet the ongoing and future service needs of its citizens while ensuring the corporation is resilient in the face of unanticipated changes or disruptions.
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Page 65 of 122 Report Approval Details
Document Title: Results of Request for Tender - 5th Concession Road Bank Repair on the Richmond Drain .docx
Attachments: - 2020-10-08 Richmond Dr signed tender review REI2016D016R2.pdf
Final Approval Date: Oct 14, 2020
This report and all of its attachments were approved and signed as outlined below:
No Signature found
Jeffrey Morrison, Director, Corporate Services/Treasurer - Oct 13, 2020 - 2:56 PM
Norm Nussio, Manager Operations and Drainage - Oct 14, 2020 - 9:45 AM
Kevin Girard, Director, Infrastructure Services - Oct 14, 2020 - 1:53 PM
Chris Nepszy, Chief Administrative Officer - Oct 14, 2020 - 1:56 PM
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Page 66 of 122 Rood Engineering Inc. Consulting Engineers
VIA email
October 8th, 2020
Corporation of the Town of Essex Attn: Lindsay Dean, B.Sc., Drainage Superintendent 33 Talbot Street South Essex, Ontario N8M 1A8
Dear Lindsay:
RICHMOND DRAIN (5th Concession Road Bank) Project REI2016D016 Town of Essex, County of Essex
Tenders for the above noted project closed on Wednesday October 7th and were opened shortly afterwards by the Town. The documents were emailed to our office and reviewed. Four (4) Tenders were received for this project and these may be summarized as follows:
TENDER AMOUNT ITEM (excl. H.S.T. & TOTAL COMPLETION No. CONTRACTOR Contingency) TENDER TIME
1. Sterling Ridge Infrastructure $235,580.00 $277,505.40 5 weeks Inc.
2. South Shore Contracting of $238,000.00 $280,240.00 5 weeks Essex County Inc.
3. Matassa Inc. $377,020.75 $437,333.45 6 weeks
4. Facca Inc. $584,725.00 $672,039.25 8 weeks
All of the Contractors have provided a Bid Bond or equivalent as set out in the tender form.
The Sterling Ridge Tender appears complete and accurate. Due to current tax policies the net cost to the Town and to be assessed to the affected owners will be the $239,726.21 Total for Construction excluding contingency items, if there are no contract changes during construction. The Sterling Ridge price of $235,580.00 is slightly above the Engineer’s Report Estimate of $235,525.00 by approximately 4.3% and is well within the 33% limit set out in the Drainage Act.
9 Nelson Street 519-322-1621 Leamington, ON N8H 1G6 [email protected] Page 67 of 122 -2-
We also find the unit prices generally appear to be fair and balanced with item 3 a bit higher than the other bidders for the supply and installation of filter mat. The price for this Tender is slightly lower than the second lowest Tender for the work and considerably lower than the other two bids.
The next lowest Tender of South Shore Contracting is at 105.3% of the Engineer’s Estimate. The Tender is complete and accurate and appears balanced. The tender by Matassa came in at 164.3% of the estimate with the tender appearing to be complete and accurate.
The Tender by Facca was very high compared to the other bids but also appears to be complete and accurate.
Based on all of the above, we would recommend that the Town enter into an Agreement with Sterling Ridge Infrastructure Inc. in the amount of $249,902.21. This amount includes the net Harmonized Sales Tax (H.S.T.) and the contingency price. This Tenderer for the project has indicated a relatively short construction time so we expect that construction for this project should be able to commence as soon as a Contract has been completed and the Contractor can schedule its forces. Upon receipt of further instructions from the Town, we will prepare the Agreement form for the construction of the works and arrange for the Contractor and the Town to sign them based on the Contractor selected by the Town.
We trust that the above is sufficient for your purposes. Should there be any questions regarding same, please do not hesitate to contact us.
We respectfully remain,
Yours very truly,
Rood Engineering Inc.
Gerard Rood, P.Eng.
GR/
Rood Engineering Inc. Page 68 of 122 Report to Council
Department: Office of the CAO
Division: Communications
Date: October 19, 2020
Prepared by: Alex Denonville, Manager, Communications
Report Number: Communications-2020-02
Subject: Update on EssexWorks System
Number of Pages: 6
Recommendation(s)
That Communications Report 2020-02 titled “Update on EssexWorks System” prepared by Alex Denonville, Manager, Communications, dated October 19, 2020 be received.
Purpose
To inform Council and provide a summary of the use of the EssexWorks Online Report a Problem platform by citizens.
In March of this year, the Town launched the EssexWorks Online Report a Problem solution. The platform, utilizes an online form on the Town’s website and integrates citizen service requests directly into the current work order software. Since its launch, citizens have been able to submit information using their home computers or smart mobile devices.
The launch of the online report a problem option was a direct action item identified in the 2019-2022 Corporate Strategic Plan which called for the use of digital and web-based technology to “improve access to information”.
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Page 69 of 122 This report and attached summary covers the time period between March 2 and September 16. Council will continue to receive quarterly updates about the use of the system.
Submissions
During this time period, the Town received 72 EssexWorks submissions from citizens. The submissions are broken down into the following categories: 14 Other/Unsure, 11 Property Standards, 7 Parks, playgrounds, and Splash Pads, 1 Sanitary Sewer, 3 Water, 9 Streetlights, Powerlines, and Overhead Utilities, 6 Stormwater and Drainage, 15 Roads, Sidewalks and Bridges, and 6 Signs and Traffics Signals. 11 submissions were open at the time of this report.
A graphic summary of the categories, average response and work order closure times has been attached for Council information.
To note, some categories of problem submissions are handled differently than others, which may impact overall response and notification times. Property Standards submissions, for instance, may take longer to close given the need to attend the property, initiate an investigation, and potentially lay orders of remediation. Similarly, the Streetlights, Powerlines, and Overhead Utilities and Sign and Traffic Signal category submissions may be forwarded to ELK Energy to complete the work. Submissions forwarded to ELK Energy are closed in the Town’s system and the citizen is notified of that fact.
Response Times
As illustrated in the attached overview, Town staff completed work related to submissions in an average of seven days, including weekends, with 55 per cent of submissions being addressed within three days or less. Information about work completion and notification to the original submitter took an average of 14 days. Administration will continue to seek to enhance the process so submitters are notified about work completion as early as possible. To note, some submissions are closed immediately if they are not related to the Town of Essex (e.g. problem is located within a neighbouring municipality.) In those cases, the citizen is notified with information on the appropriate organization to contact.
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Page 70 of 122 Impact of COVID-19
The COVID-19 pandemic has likely had an impact on the overall number of submissions as well as the types of submissions that have been made. Notably, relatively few submissions have been made in the Parks, Playgrounds, and Splashpads or Facilities problem categories. As restrictions continue to be lifted and community members and user groups return to visiting facilities more regularly, there will likely be an increase in submissions. Similarly, new signage and increased community awareness of the system will also likely increase the number of submissions.
Technical Issues
Earlier this year one category of problem submissions from the online form were not properly connected to the internal work order system, which meant a number of submissions were not addressed. This issue has since been rectified and all EssexWorks users whose submissions were not addressed were informed of the problem and work was conducted when/where possible. Administration is also conducting weekly reviews of submissions to ensure the issue does not repeat. These items were not included in the data analysis.
Similarly, due to a communication error between the online form and the internal work order system, some submitters were receiving multiple email responses confirming that their issues had been received. Administration is continuing to work with our online form provider to identify and fix the issue, at no cost to the Town. This issue has not impacted the work conducted in response to submissions.
Next Steps
Administration will continue to seek to improve response times on work action and notification to citizens, which includes the implementation of a formalized procedure/policy. New signage with Report a Problem submission information will also be implemented at Town parks and facilities.
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Page 71 of 122 Similarly, the other/unsure category is designed to capture submissions that fall outside of the identified categories. Administration will continue to monitor the types of problems submitted under this category to identify potential new categories to add to the form. Hazard trees, for instance, have been a consistent problem submissions under the other/unsure category. Administration will be adding a new “hazard tree” category to the online form to reduce the turnaround time needed to forward the submission to the appropriate division. Continued analysis of submissions from citizens will assist with the identification of potential new categories.
Submissions forwarded to ELK Energy will also be incorporated into a monthly report sent to ELK to ensure submissions which are beyond Town administration are acknowledged and addressed where possible.
Looking ahead, Council will continue to receive quarterly updates on the submissions and turnaround times on action and notifications to citizens.
Financial Impact
Not applicable. The administration of the EssexWorks Report a Problem falls under the regular operations of Town administration.
Consultations
Doug Sweet, Deputy CAO/Director, Community Services
4
Page 72 of 122 Link to Strategic Priorities
Manage, invest and plan for sustainable municipal infrastructure which meets current ☐ and future needs of the municipality and its citizens.
Create a safe, friendly and inclusive community which encourages healthy, active living ☐ for people of all ages and abilities.
Provide a fiscal stewardship and value for tax dollars to ensure long-term financial health ☐ to the municipality.
Manage responsible and viable growth while preserving and enhancing the unique rural ☐ and small town character of the community.
Improve the experiences of individuals, as both citizens and customers, in their ☒ interactions with the Town of Essex.
5
Page 73 of 122 Report Approval Details
Document Title: Update on Essex Works System New - Communications- 2020-02.docx
Attachments: - Essex Works Summary March to Sept 2020 FINAL.pdf
Final Approval Date: Oct 14, 2020
This report and all of its attachments were approved and signed as outlined below:
Chris Nepszy, Chief Administrative Officer - Oct 14, 2020 - 1:58 PM
6
Page 74 of 122 Submission Overview March 2 to September 16, 2020 72 Total Submissions
Submission Breakdown by Category
Water Chart Title Streetlights, powerlines, Other/unsure and overhead utilities
Stormwater Parks, playgrounds, and drainage and splash pads Signs and traffic signals Property Standards Sanitary sewer
Water Streetlights Stormwater Roads, sidewalks,Signs/traffic signals Sanitary sewer Roads, sidewalks and bridges and bridgesProperty Standars Parks, playgrounds, splash pads Other/unsure
Action Metrics Notice Metrics Average Time Action in Three Average Time to Notice in Two to Action Days or Less Notice Weeks or Less 7 days 55% 14days 61% This is the average number This is the percentage of This is the number of days This is the percentage of days from when the submissions where work from when the problem of submissions where problem is submitted to is completed within three is submitted to when the the citizen is notified of when the work is completed days or less from the time of work order is closed and the completed action within by Town staff. submission. citizen is notified. two weeks or less.
Page 75 of 122 From: "Bondy, Sherry"
Robert and Shelley. Jacki wishes to have her communication on our next council agenda
Please and thanks
Sherry Bondy Essex Councillor 519-566-3105 Follow me on Facebook You Tube - Sherry Bondy #myessex
Begin forwarded message:
From: jacki
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October 2020 COVID-19 Updates: Pre-Screening and Province's Plan for the Second Wave
2020-10-01 10:14:46 AM
CATEGORIES: COVID-19
Note: this blog post has been edited to include clarification of the below update on pre-screening.
It has been a particularly busy and newsworthy couple of weeks! And it's October already! We hope everyone is managing well and taking care of themselves.
Here are a couple of COVID-19 related updates:
New COVID-19 related Regulation The Province has put in place additional instructions "to ensure the continued health and safety of Ontarians, reduce the risk of transmission, and limit future outbreaks of COVID-19". This includes a requirement for businesses or organizations to comply with any advice, recommendations, and instructions issued by the Office of the Chief Medical Officer of Health on screening for COVID-19. The rules are part of Ontario Regulation 364/20, “Rules for Areas in Stage 3” under the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 .
Ontario News Release on New Public Health Measures Implemented to Keep Ontarians Safe.
Provincial Plan for Second Wave On September 30th, the Province released its plan for preparing for the second wave said to be worth $2.8 billion.
There are 6 areas identified for action:
1. Maintain strong public health measures including continued expansion of testing and case and contact management: 2. Implement flu immunization campaign, said to the the largest in Ontario’s history 3. Identify, manage and prevent COVID-19 outbreaks through quick response 4. Reduce health services backlogs
Page 80 of 122
5. Prepare for case surges 6. Recruit, retain, train and support health care workers and engage families and caregivers. This includes: supporting long-term care homes through a Long-term care preparedness plan with $540m investments and; the earlier released Provincial Back-to-School Plan and $234.6m Safe Restart Agreement funding for child care and early years programming.
Keeping Ontarians Safe: Preparing for Future Waves of COVID-19
Page 81 of 122 10/13/2020 Advocacy Update: Bill 204 receives royal assent Province passes new legislation on the municipal voters' list View this email in your browser.
About AMCTO | Education & Events | Advocacy & Policy
October 13, 2020
AMCTO Advocacy Update
Bill 204, Helping Tenants and Small Businesses Act, 2020 receives royal assent
We are pleased to see that the province has passed new legislation for Bill 204, Helping Tenants and Small Businesses Act, 2020. The bill received royal assent on October 1 making it law that the 'municipal voters' list' will be developed out of a single registry of electors under the responsibility of Elections Ontario as of January 1, 2024.
The accuracy of this list is essential to our members, who are responsible for administering local government elections. This is particularly important should alternative voting mechanisms such as internet voting or wider mail-in voting be utilized to administer an election during an emergency such as the COVID-19 health pandemic.
Page 82 of 122 https://amcto.informz.net/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3RhbmNlaWQ9OTYyNTM4MyZzdWJzY3JpYmVyaWQ9MTA3NTA4Nj… 1/3 10/13/2020 Advocacy Update: Bill 204 receives royal assent "We are pleased to see the government take action after years of advocacy on behalf and by our members," says AMCTO President, Rob Tremblay. "We look forward to working with Elections Ontario on next steps."
This has been a leading issue for AMCTO members for the past sixteen years. Visit our policy blog to read more about our municipal voters' list advocacy journey.
We know that our members across Ontario are already turning their attentions to preparing for the 2022 municipal election. It is particularly top of mind because municipalities must consider how to deliver safe and accessible elections during a pandemic which could still be lingering in 2022.
We want to know what your municipality is doing now to prepare for 2022. The following form should only take approximately five minutes to complete and will allow us to track and curate these inputs to share with members as a one-stop resource. We are piloting this tracker to assist you, our members, in your preparation in-between elections and in order to get a sense of the direction Ontario municipalities are taking in these uncertain times. Your feedback will also help to inform our advocacy efforts with regard to the Municipal Elections Act.
SUBMIT FEEDBACK
For more information or to get involved in our advocacy efforts, please contact:
Alana Del Greco Manager, Policy and Government Relations [email protected]
For interview or other media requests, please contact:
Jacquelyn Folville Program Manager, Communications and Marketing [email protected]
About AMCTO
AMCTO represents excellence in local government management and leadership. AMCTO has provided education, accreditation, leadership, and management expertise for Ontario’s municipal professionals for the past 80 years. With 2,000+ members working in municipalities across Ontario,
Page 83 of 122 https://amcto.informz.net/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3RhbmNlaWQ9OTYyNTM4MyZzdWJzY3JpYmVyaWQ9MTA3NTA4Nj… 2/3 10/13/2020 Advocacy Update: Bill 204 receives royal assent AMCTO is Ontario’s largest voluntary association of local government professionals, and the leading professional development organization for municipal professionals.
AMCTO is known as 'The Municipal Experts' due to the breadth of expertise and knowledge of its members across a range of municipal operation areas and legislative issues. AMCTO is recognized as an influential voice for local government professionals regarding key management and legislative issues affecting the sector.
The Association continues to grow and to search out new opportunities to provide municipal professionals with the tools they need to succeed in the continually evolving municipal environment.
Please visit the AMCTO website for more information and details on how to become a member.
AMCTO | The Municipal Experts 2680 Skymark Avenue, Suite 610, Mississauga, Ontario L4W 5L6 Tel: (905) 602-4294 | Fax: (905) 602-4295 www.amcto.com
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Page 84 of 122 https://amcto.informz.net/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3RhbmNlaWQ9OTYyNTM4MyZzdWJzY3JpYmVyaWQ9MTA3NTA4Nj… 3/3 LAKE T 705-635· 2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566-0005 1012 Dwight Beach Rd • QfBAYS F 705-635-2132 Dwight, ON POA lHO • • MUSKOKA •
October 9, 2020
Via Email
Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto, ON 1A1
Dear Honourable Premier Doug Ford:
RE: Reform to the Municipal Insurance Policy
On behalf of the Council of the Corporation of the Township of Lake of Bays, please be advised that Council would like to express their concern and request a reform to the Municipal Insurance Policy.
As outlined in the Association of Municipalities of Ontario (AMO) report entitled, "Towards a Reasonable Balance: Addressing Growing Municipal Liability and Insurance Costs", dated October 1, 2019, joint and several liability creates a higher insurance cost for municipalities. Local municipalities within Muskoka have experienced a 20% increase in municipal liability for 2019 and are expecting at least 20% increase for 2020.
Throughout the Township of Lake of Bays, the area of concern is the Errors and Omissions for building code claims. There is a much higher value of newly built cottages/seasonal residences within Lake of Bays and it is populated by a commanding number of ratepayers who possess the financial means to sue and will endure the protracted legal process. The Township has a lower than average number of building claims, however a higher than average payout.
Please consider an amendment to Bill 124 to make it a requirement that the building contractor name be disclosed and that the contractor must provide proof of insurance, thus providing greater accountability and responsibility and ensuring that municipalities will not bear the burden alone.
. .. 2
' ~ ' 100 LAKES TO EXPLORE Page 85 of 122 LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566-0005 1012 Dwight Beach Rd • 2.EBAYS F 705-635-2132 Dwight, ON POA lHO • • MUSKOKA •
Page2
Kindly review and consider the recommendations as outlined in the above-noted AMO report. Should you have any questions or concerns, please do not hesitate to contact the Municipal Office at 705-635-2272.
Sincerely,
C~ebM.A., CMO, AOMC, Director of Corporate Services/Clerk.
CS/cw
Copy to: MP, Scott Aitchison MPP, Norm Miller Association of Municipalities of Ontario Municipalities in Ontario
100 LAKES TO EXPLORE i Page 86 of 122 I Office of the Mayor Rodger Bonneau
October 7, 2020
Sent via E-mail
Re: Cannabis Production
Dear Ministers, Members of Parliament, and Members of Provincial Parliament,
Please be advised that the Council for the Corporation of the Township of Asphodel- Norwood passed the following resolution at its regular meeting of September 22, 2020:
Motion No. 239/20 | Moved by: Councillor Walsh | Seconded by: Deputy Mayor Burtt
WHEREAS the Ontario Federation of Agriculture has adopted the position that licenced cannabis production for medical and/or recreational-use purposes should be considered a farming activity;
AND WHEREAS the Government of Canada introduced Bill C-45 (the Cannabis Act) to create the foundation for a comprehensive national framework to provide restricted access to regulated cannabis, and to control its production, distribution, sale, importation, exportation, and possession;
AND WHEREAS Section 7 of the Cannabis Act requires that any person who intends to submit an application for a licence for cultivation, a licence for processing, or a licence for sale that authorizes the possession of cannabis must provide written notice to: a) The local government, b) The local fire authority, and c) The local police force or the Royal Canadian Mounted Police detachment responsible for providing policing services to the area in which the site is referred to in the application;
AND WHEREAS Section 35(1) of the Act requires a holder of a licence for cultivation, a licence for processing, or a licence for sale that authorizes the possession of cannabis to provide a written notice to the local authorities within 30 days of issuance, amendment, suspension, reinstatement or revocation of a licence and provide a copy of said notice to the Minister; and
Page 87 of 122 FURTHER BE IT RESOLVED THAT the Township of Asphodel-Norwood requests a governing body in cannabis production that:
1. Takes a unified approach to land use planning restrictions;
2. Enforces the regulations under the Cannabis Act on behalf of the licencing agency and ensures local authorities are in fact provided with notification of any licence issuance, amendment, suspension, reinstatement, or revocation within their region;
3. Communicates more readily with local governments; and
4. Provides local governments with more support.
AND FURTHER BE IT RESOLVED THAT the Township of Asphodel-Norwood will forward this motion to the following partners: All municipalities in Ontario, the MP and MPP of Northumberland-Peterborough South, the MP and MPP of Peterborough- Kawartha, the Minister of Agriculture, Food and Rural Affairs, and the Minister of Agriculture and Agri-Food with the request that they enact legislation to support local governments with land use management and enforcement issues.
Thank you for your time and consideration.
Sincerely,
Rodger Bonneau, Mayor Township of Asphodel-Norwood
c. E. Hardeman, Minister of Agriculture, Food and Rural Affairs M. Bibeau, Minister of Agriculture and Agri-Food D. Piccini, MPP Northumberland-Petrborough South P. Lawrence, MP Northumberland-Petrborough South D. Smith, MPP Peterborough –Kawartha M. Monsef, MP Peterborough-Kawartha All municipalities in Ontario
Page 88 of 122 Essex Accessibility Advisory Committee
Meeting Minutes
A meeting of the Essex Accessibility Advisory Committee (EAAC) was held on Friday, September, 25, 2020 in the Shaheen meeting room of the Essex Centre Sports Complex, 60 Fairview Avenue West, Essex, Ontario.
Chair, Richard Kokovai welcomed the new member in attendance to the committee and called the meeting to order at 9:37 AM.
1. Roll Call
Present: Richard Kokovai, Chair Lisa Wallace, Vice-Chair Claudette Gauthier Julia Welch Fern Walsh Also Present: Doug Sweet, Director, Community Services/Deputy CAO Jeff Morrison, Director, Corporate Services/Treasurer Janice Aloisio, Committee Secretary
Regrets: Councillor, Sherry Bondy Geraldine Dozois Ron McDermott Breanna Caverhill
2. Introductions of New Member Fern Walsh
• The Chair, Richard Kokovai welcomed new committee member Fern Walsh; • Ms. Walsh provided the committee with a brief introduction of herself and her interest in the committee.
Page 1 of 6 Essex Accessibility Advisory Committee Regular Meeting Minutes – September 25, 2020
Page 89 of 122 3. Declarations of Conflict of Interest
• There were no declarations of conflicts of Interest.
4. Adoption of Published Agenda
a. Regular Essex Accessibility Advisory Committee Agenda for September 25, 2020
Moved by: Lisa Wallace Seconded by: Julia Welch (EAAC20-09-008) That the published agenda for the Friday, September 25, 2020, regular meeting of the Essex Accessibility Advisory Committee be adopted as circulated. “Carried”
5. Adoption of Minutes from February 20, 2020
a. Regular Essex Accessibility Advisory Committee Minutes for February 20, 2020
Moved by: Lisa Wallace Seconded by: Julia Welch (EAAC20-09-009) That the minutes of the regular Essex Accessibility Advisory Committee meeting held February 20, 2020, be adopted as circulated. “Carried”
6. Old Business
a) Community Awareness Project Partnership with Essex District High School and Kingsville District High School
• Following committee discussion on the partnership, it was decided that due to the current COVID-19 pandemic, that this initiative would be postponed until May of 2021 which would further provide the committee with sufficient time to reach out to other local municipalities to garner their interest in hosting a similar initiative within their respective municipality;
Page 2 of 6 Essex Accessibility Advisory Committee Regular Meeting Minutes – September 25, 2020
Page 90 of 122 • Mr. Sweet will speak with the Town Clerk regarding the current Youth Council Representatives and to obtain contact information from the areas local municipalities to have a letter sent to them sharing the plan and partnership initiative and assess their support and interest in potentially doing a similar event in their respective community in the coming year(s).
b) Committee’s Multi-Year Plan Working Initiatives
• Due to the current pandemic, items within our current plan may be delayed or extended to a later date than initially defined in the Multi-Year Plan.
7. New Business
a. Essex AAC and other Local Municipalities in the County – Richard Kokovai
• Mr. Kokovai indicated that due to current limitations and restrictions, this may be a good time to reach out to the local municipalities and accessibility advisory committees and have an information sharing session; • Ms. Walsh, through her introduction, further indicated that she is currently a member on the County Accessibility Committee; • Mr. Sweet will follow up with the Town Clerk to obtain contact information and the Chair offered to take the lead and initiate a conversation on sharing information on various projects our committee are undertaking and ascertain sharable information other committee’s may have.
b. ERCA John R. Park Homestead Visitor’s Centre discussion – Richard Kokovai
• The Chair, Mr. Kokovai brought up his concerns that he addressed in comments to the planner with respect to the circulation of the site plan control application of ERCA for the Visitor’s Centre at John R. Park Homestead particularly the lack of accessible access to the planned visitor’s centre and the Homestead’s other
Page 3 of 6 Essex Accessibility Advisory Committee Regular Meeting Minutes – September 25, 2020
Page 91 of 122 exhibits and out buildings as access is all currently stone and very difficult to navigate with a walker or wheelchair; • Committee discussion was had;
Moved by: Lisa Wallace Seconded by: Julia Welch (EAAC20-09-010) That Council support a letter being sent to ERCA regarding the accessibility issues as it pertains to the John R. Park Homestead and the new visitor’s centre with a request that either paved or packed stone walkways be laid throughout the Homestead grounds to better accommodate those with accessible needs and requirements as well as the designated handicap parking spot. “Carried”
c. Rick Hansen Foundation Update – Richard Kokovai
• No update
d. Referral of Development Projects to Essex AAC for Comment – Richard Kokovai
• The Chair, Mr. Kokovai, reminded committee members that this committee is a statutory committee under the Ontarians with Disabilities Act and of their legislative responsibility to review and submit comments on site plan control applications; • Mr. Sweet advised that he will invite either the Town’s Planner or Planning Assistant to attend a future meeting to further explain their roles with the town and the importance that the committee members comments as they pertain to site plan control applications.
e. Request for Consideration of Accessibility Improvements on County Road 8 between Talbot Street and Highway 3 – Update – Richard Kokovai
• Committee discussion was had on the subject;
Page 4 of 6 Essex Accessibility Advisory Committee Regular Meeting Minutes – September 25, 2020
Page 92 of 122 • Mr. Sweet advised that town administration also have this on their radar with the potential future development of residential developments and sub-divisions in that area in the next couple of years;
Moved by: Julia Welch Seconded by: Lisa Wallace (EAAC20-09-011) That Council support a letter being sent to the County of Essex asking for paved sidewalk access on County Road 8 from Talbot Street to Highway 3 to better facilitate accessing the local restaurants and businesses by those walking, in particular, those with an accessible challenges or difficulties. “Carried”
f. Application to become a Youth Accessibility Leader under the Youth Innovation Component of the Enabling Accessibility Fund – Lisa Wallace, Vice-Chair
• Lisa Wallace, Vice-Chair, came across this application and brought it forward to the committee for discussion and support as it would be beneficial to have a youth member sign up to become a Youth Accessibility Leader and may potentially lead to a project being funded through the governments Enabling Accessibility Fund; • Following discussion by the committee, Mr. Sweet advised he would reach out to the Town Clerk and assess the interest of the either of the Town’s youth council representatives, failing any interest to complete the application by either of them, Jeff advised that he has a student working in his department that may be interested in completing the application.
Moved by: Lisa Wallace Seconded by: Claudette Gauthier (EAAC20-09-012) That the committee support one of the Town’s Youth Council Representatives in the completion of the Youth Accessibility Leader application prior to the October 30th application deadline. “Carried”
Page 5 of 6 Essex Accessibility Advisory Committee Regular Meeting Minutes – September 25, 2020
Page 93 of 122 8. Correspondence
a. That Site Plan Control Application SPC-02-20 and SPC-04-20 be received as circulated and that any comments be directed directly to the Manager, Planning Service as indicated in the two applications.
9. Next Meeting Date
• The next meeting date is on Wednesday, October 28, 2020 at 10:30 am at the Essex Centre Sports Complex in the Shaheen meeting room.
10. Adjournment
Moved by: Lisa Wallace Seconded by: Julia Welch (EAAC20-09-013) That this meeting adjourns at 10: 20 am. “Carried”
Richard Kokovai, Chair
blank blank Janice Aloisio, Secretary
Page 6 of 6 Essex Accessibility Advisory Committee Regular Meeting Minutes – September 25, 2020
Page 94 of 122
Essex Police Services Board (EPSB) Regular Meeting Minutes A regular meeting of the Essex Police Service Board was held on Thursday, May 7, 2020 - 4:30 PM the meet was an electronic meeting held via Zoom.
1. Roll Call Present: Councillor, Kim Verbeek, Vice-Chair Katie McGuire Blais Richard Tapping
Also Present: Inspector Glenn Miller A/Staff Sergeant Todd Lavigne Doug Sweet, Director of Community Services / Deputy CAO Chris Nepszy, Chief Administrative Officer David Tilley, Police Services Advisor Robert Auger, Clerk Legal Legislative Services Sarah Aubin, Recording Secretary
2. Declarations of Conflict of Interest None
3. Adoption of Published Agenda
a) Thursday May 7th, 2020 EPSB Regular Meeting Agenda Moved by Richard Tapping Seconded by Katie McGuire Blais
Town of Essex Police Services Board Meeting Minutes May 7, 2020 1 Page 95 of 122 (EPSB-20-05-12) That the published agenda for the May 7th, 2020 Regular EPSB meeting, be adopted as presented. “Carried”
4. Adoption of Minutes
a) Thursday, February 6th, 2020 EPSB Regular Meeting Minutes Moved by Katie McGuire Blais Moved by Richard Tapping (EPSB 20-05-13)That the minutes of the February 6th, 2020 Regular EPSB Meeting, be adopted as circulated. “Carried”
5. Public Presentations None
6. Unfinished Business None
7. Reports from Administration 1. Monthly Reports January a) Police Services Board Report for Essex b) Police Services Board Monthly Overview January 2020 c) OPP Detachment Board Report d) Windsor & Essex County Crime Stoppers Report February e) Police Services Board Report for Essex f) Police Services Board Monthly Overview February 2020 g) OPP Detachment Board Report h) Windsor & Essex County Crime Stoppers Report March i) Police Services Board Report for Essex j) Police Services Board Monthly Overview March 2020 k) OPP Detachment Board Report
Town of Essex Police Services Board Meeting Minutes May 7, 2020 2 Page 96 of 122 l) Windsor & Essex County Crime Stoppers Report
As part of Reports, A/Staff Sergeant Todd Lavigne gave a verbal report on recent COVID-19 responses within the community.
Moved by Richard Tapping Seconded by Katie McGuire Blais (EPSB-20-05-14) That that Reports listed under item 7.1 on the Agenda together with the verbal report of A/Staff Sergeant Todd Lavigne be received “Carried”
2. Other Reports a) OPP Detachment Board Report dated January 23rd, 2020 Foresight Management Consulting i. Correspondence from the Town of Lakeshore to the Town of Tecumseh in support of a two board system. a. Town of Lakeshore, Council Approval, Report and Resolution ii. Correspondence from the Town of Tecumseh to the Town of Lakeshore in support of a two board system.
Moved by Katie McGuire Blais Seconded by Richard Tapping (EPSB-20-05-15)That the Reports listed under item 7.2 on the Agenda be received. “Carried”
8. Correspondence a) Information Purposes Only 1. 20-006 Digital Motorized Snow Vehicle Operator Licence 20-006 Memo Nosa-Ero-Brown 20-006 MSVOL Images 2. 20-008 PAWS Act –Tele-warrants
Town of Essex Police Services Board Meeting Minutes May 7, 2020 3 Page 97 of 122 3. 20-0012 Changes to Section 145 of the Criminal Code 20-0012 Memo Susan Kyle 20-0012 Section 145 Charges and Wording 4. 20-0013 Letter from Solicitor General 20-0013 Human Trafficking Strategy 5. 20-0014 Ontario Licence Plates 6. 20-0017 Declaration of a Provincial Emergency 20-0017 Attachment 1 20-0017 Attachment 2 20-0017 Attachment 3 7. 20-0018 Set Fines for EMCPA 8. 20-0024 Guide to Police Services Boards regarding Meetings 9. 20-0028 Enforcement of EMCPA Orders 20-0028 Enforcement FAQ’s 10. 20-0032 Social Gatherings 11. 20-0037 Quarantine Act 20-0037 Attachment 1 20-0037 Attachment 2 20-0037 Attachment 3 12. 20-0038 Declaration of Emergency 13. 20-0050 COVID-19 Preparation & Actions to manage disease spread 14. 20-0054 Police Week 2020 15. 20-0062 Extension of Community Safety & Well-being
Moved by Katie McGuire-Blais Seconded by Richard Tapping (EPSB-20-05-16) That the Correspondence in Agenda item 8 a) be received. “Carried”
b) Information for review
Town of Essex Police Services Board Meeting Minutes May 7, 2020 4 Page 98 of 122 i. OAPSB Section 10 Elections – May 14, 2020 i. Board of Directors Election – Zone 6 ii. 2021 Municipal Policing Billing Statement Property Count
Moved by Katie McGuire Blais Seconded by Richard Tapping (EPSB-20-05-17) That the Correspondence in Agenda item 8 b) be received. “Carried”
c) March 3, 2020 Correspondence from Mayor Snively re: Leave of absence from Police Services Board
Moved by Katie McGuire Blais Seconded by Richard Tapping (EPSB-20-05-18)That the March 3, 2020 Correspondence from Mayor Snively advising of a leave of absence as a member of the Police Services Board be received and accepted;
that Essex Town Council be requested to appoint another Council member to serve on the Police Services Board during the Mayors leave of absence period ; and
that Vice-Chair Verbeek serve as Chair of the Police Services Board in place of the Mayor during the Mayors leave of absence period.
9. New Business
10. Announcements / Notices of Motion
11. Adjournment Moved by: Katie McGuire Blais Seconded by: Richard Tapping (EPSB-20-05-19) That the meeting be adjourned at 5:31 p.m.
Next Meeting Date TBD
Town of Essex Police Services Board Meeting Minutes May 7, 2020 5 Page 99 of 122
Essex Police Services Board (EPSB) Regular Meeting Minutes A regular meeting of the Essex Police Service Board was held on Thursday, September 3, 2020 - 4:30 PM the meet was an electronic meeting held via Zoom.
1. Roll Call Present: Councillor, Kim Verbeek, Vice-Chair Katie McGuire Blais Richard Tapping Karen Robertson Councillor, Morley Bowman (due to electronical difficulties Councillor Bowman attended but did not participate) Also Present: A/Staff Sergeant Todd Lavigne Doug Sweet, Director of Community Services / Deputy CAO Sarah Aubin, Recording Secretary Regrets: Inspector Glenn Miller Chris Nepszy, Chief Administrative Officer
2. Declarations of Conflict of Interest None
3. Adoption of Published Agenda
a) Thursday September 3rd, 2020 Essex Police Service Board Regular Meeting Agenda Moved by Richard Tapping Seconded by Karen Robertson
Town of Essex Police Services Board Meeting Minutes September 3, 2020 1 Page 100 of 122 (EPSB-20-09-20) That the published agenda for the September 3rd, 2020 Regular Essex Police Service Board meeting, be adopted as presented. “Carried”
4. Adoption of Minutes a) Thursday, May 7th, 2020 Essex Police Service Board Regular Meeting Minutes Moved by Richard Tapping Moved by Katie McGuire Blais (EPSB 20-09-21)That the minutes of the May 7th, 2020 Essex Police Service Board Meeting, be adopted as circulated. “Carried”
5. Public Presentations None
6. Unfinished Business None
7. Reports from Administration 1. Monthly Reports July a) Police Services Board Report for Essex b) Police Services Board Monthly Overview July 2020 c) OPP Detachment Board Report d) Windsor & Essex County Crime Stoppers Report Mental Health Report e) Mental Health Related Calls and New Community Safety Policing Grant Units Update
Moved by Katie McGuire Blais Seconded by Richard Tapping (EPSB-20-09-21) That that the July Report listed under item 7.1 on the Agenda be received and that April, May and June reports be discussed at the next Essex Police Service Board Meeting “Carried”
Town of Essex Police Services Board Meeting Minutes September 3, 2020 2 Page 101 of 122 Vice Chair, Kim Verbeek, Councillor stated that she would like A/Staff Sergeant Todd Lavigne to look into having the Essex Police Service Board members meet Maximus the K9 and his handler as well as to take a tour around the O.P.P. facilities such as Harrow and Manning Road as well as a ride along as it provides a greater understanding for the board members. She continued to state that she would also like to see a presentation to the board members with regards to the Mental Health Response Unit. A/Staff Sergeant Todd Lavigne, advised that he would look into setting up a tour of facilities, a presentation regarding the Mental Health response unit and a meet and greet with Maximus and his handler and will advise of available dates and times. Kim Verbeek, Councillor stated that when reviewing the O.P.P reports she noticed that many calls were made for false alarms with regards to in home alarm systems. She stated that she would like administration to review our policy and report back with possibly implementing a payment system for those false alarms. A/Staff Sergeant Todd Lavigne advised that the Town of Tecumseh charges for the 3rd false alarm and stated that administration could review their policy and charges for the false alarm. Doug Sweet, Deputy CAO, advised the members that the Clerk, Robert Auger was currently reviewing a policy for this matter. He advised that once the review is complete it will be sent to Council for approval.
8. Other Reports a) OPP Detachment Board Composition Report dated June 30th, 2020 I. Letter received from OAPSB b) 2020 – 2022 OPP Strategic Plan dated June 26th, 2020 I. Letter received from Commissioner, Thomas Carrique, Ontario Provincial Police c) 2020/2022 R.I.D.E Grant Application I. R.I.D.E Application submitted June 2020 d) Anti-Racism Demonstration within Ontario Communities
Town of Essex Police Services Board Meeting Minutes September 3, 2020 3 Page 102 of 122 I. Letter received from Commissioner, Thomas Carrique, and Ontario Provincial Police. e) Town of Essex Community Policing Survey I. Community Policing Survey Results Report II. Community Policing Satisfaction Survey
Vice Chair, Kim Verbeek, Councillor stated that in the community policing survey one prominent response was that members of the public felt disconnected and uninformed. She stated that she would like the monthly O.P.P. reports to be accessible to the members of the public. Sarah Aubin, Recording Secretary advised that the reports are placed in the monthly Essex Police Service Board agendas on the Council Calendar should members of the public like to review them. Doug Sweet, Deputy CAO, advised that he would speak with the Communications manager Alex Denonville and have him review the www.essex.ca webpage and subpage with regards to the police services board to better point towards to the Council Calendar for the monthly reports. Kim Verbeek, Councillor stated that she would like ask administration to review setting up a subscription for members of the public that would like to receive the O.P.P. monthly updates. Katie McGuire-Blais advises that the webpage needs to also have the contact information of the O.P.P. as well as the non-emergency numbers,
Moved by Richard Tapping Seconded by Katie McGuire-Blais (EPSB-20-09-22) That the Correspondence in Agenda item 8 be received. “Carried”
9. New Business a) New Members (Council and Provincial Representative)
Town of Essex Police Services Board Meeting Minutes September 3, 2020 4 Page 103 of 122 I. Introduction of Councillor Morley Bowman, newly appointed June 15, 2020 to the Town of Essex Municipal Police Services Board Member II. Introduction of Karen Robertson, newly appointed July 9, 2020 to the Town of Essex Municipal Services Board Member.
Moved by Richard Tapping Seconded by Katie McGuire-Blais (EPSB-20-09-23) That the information regarding agenda item 9 be received. “Carried”
11. Announcements / Notices of Motion
12. Adjournment Moved by: Katie McGuire Blais Seconded by: Richard Tapping (EPSB-20-09-24) That the meeting be adjourned at 5:36 p.m.
Next Meeting Date Thursday, October 1, 2020 at 4:30 p.m. via zoom.
______Chair
______Recording Secretary
Town of Essex Police Services Board Meeting Minutes September 3, 2020 5 Page 104 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance Property Tax Supported Division - Council New N/A N/A In Progress 50,000 1,273 48,727 3% Allocated on an as needed basis per GG-20-0002 Council Contingency council direction/resolution GG-20-0008 Harrow Streetscaping Harrow Streetscape Project. Upgrade RFT To Be Determined 4,590,170 150,259 4,439,911 3% GG-20-0017 Internal Service Review In Progress November 200,000 Resolution R20-03-085 50,880 149,120 25% Total - Council 4,640,170 200,000 202,412 4,637,758 4% Division: Police Harrow Detachment - Carpet Replacement (carry Replace Carpeting in Offices Upstairs. Replacement N/A N/A Carryforward to 1,593 443 1,150 28% PD-19-0002 forward PD-17-0006) 2021 PD-20-0001 Contingency Upgrade N/A N/A 25,000 - 25,000 0% As needed PD-20-0002 Roof Access Ladder Harrow OPP Station Health and safety. New RFQ 27-May-20 Carryforward to 30,000 30,000 0% Additional funds required 2021 Total - Police 56,593 - 443 56,150 1% Division: Cemeteries HS-19-0002 Cemetery Tracking Software Mapping component remaining. New N/A N/A 2,325 443 1,882 19% HS-20-0001 Columbarium New RFP 25-Mar-20 35,000 35,000 0% HS-20-0002 Signage at Cemeteries New RFQ To Be Determined 5,000 4,076 924 82% HS-20-0003 Colchester Memorial Road Expansion New In House N/A 20,000 9,340 10,660 47% Total - Cemeteries 62,325 - 13,859 48,466 22% Total - Other 4,759,088 200,000 216,714 4,742,374 4% Department: Corporate Services Division: Information Technology GG-19-0003 Clerk Counter Renovations Funding needed for 2020 still for internal Replacement RFQ To Be Determined In Progress December 6,115 - 6,115 0% May need to be carried to 2021 if not entrance doors. completed in December GG-19-0010 3 Replacement Cameras at Colchester Community Centre Replace and upgrade existing security Replacement N/A N/A Carryforward to 2,500 - 2,500 0% cameras to be compatible with the updated 2021 video server at the Colchester Harbour.
GG-19-0012 Network Security Audit Third party will identify and evaluate the New RFQ To Be Determined Carryforward to 27,000 - 27,000 0% Due to the pandemic this project has network, determine any threats or 2021 been moved to 2021 weaknesses in the network and determine the necessary measures to protect against those threats. GG-19-0013 New Town Hall Upgrade N/A To Be Determined Carryforward to 200,000 154,763 45,237 77% Any remaining fund carryforward to 2021 2021 GG-19-0017 Fees and Charges Review Review and update. Replacement RFP 22-Jan-20 In Progress December 30,000 - 30,000 0% Project was paused due to the pandemic however is moving forward with expected completion by December 2020 GG-19-0018 Wifi at the Harbour and Essex Arena Wifi Harbour and Essex Arena - Upgrade and New N/A N/A Carryforward to 13,213 - 13,213 0% install Guest Wireless access points and 2021 internet and at the Colchester Harbour and Essex Arena. GG-19-0027 Server Room UPS Replacement Replacement and additional server room Replacement RFQ To Be Determined Carryforward to 12,000 - 12,000 0% and network backup batteries and power 2021 monitoring systems. GG-19-0028 Fibre Optic Install and New Switch Hardware Create a private Wireless Access Network in Replacement N/A N/A Carryforward to 19,000 - 19,000 0% Harrow servicing all Harrow facilities with a 2021 Cogeco Fiber back bone to Essex Town Hall.
GG-20-0003 Wireless Network Upgrade All Essex Locations (Pool\ Essex Wireless WAN\ back haul from water Upgrade RFT To Be Determined Carryforward to 50,000 - 50,000 0% Arena\ Fire\ Water Tower \ Gesto tower, new Wireless WAN for Harrow 2021 including remote management, UPS managed switch 500mb fiber back haul. This will support Harrow Water\ Harrow Arena\ Harrow Public Works.
Total - Corporate Services 359,828 - 154,763 205,065 43% Department: Community Services Division: Fire FD-19-0012 Replace Rescue 3 Station 3 Vehicle is 20 years old and insurance Replacement RFP 25-Mar-20 Carryforward to 300,000 - 300,000 0% Tender awarded and receive vehicle requirement for replacement. 2021 Pagenext 105Summer of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance FD-19-0015 Station 2 Replacement Upgrade N/A 5-Aug-20 Carryforward to 2,689,849 709,182 Fire and Rescue Report 2020- 64,740 3,334,291 2% Tender awarded and build to be 2021 04 Resolution number not yet completed in 2021 available
FD-20-0002 Hose Replacement Program Replace a percentage of hoses annually. Replacement N/A N/A In Progress December 15,150 15,150 0% FD-20-0003 Pager Replacement Program Replacement N/A N/A Work Completed 5,681 4,858 823 86% FD-20-0005 Headset Replacement Program 3 sets replaced annually. Replacement N/A N/A Work Completed 3,600 3,572 28 99% FD-20-0008 Personal Protective Equipment Replace a percentage of bunker gear Replacement N/A N/A In Progress November 35,421 26,649 8,773 75% annually. FD-20-0010 Replace Cutters Jaws of Life Station 3 Current equipment needs to be updated due Replacement N/A N/A Work Completed 18,500 15,763 2,737 85% to new vehicle designs and materials.
FD-20-0011 Ice Water Rescue Equipment (RIT Basket & PPE for Equipment approved by Council for an Ice New RFQ To Be Determined Work Completed 12,100 10,825 1,275 89% Ice/Water Team) Water Rescue Team. FD-20-0012 New Notebook computers Each Station (3) All reporting is done on computers and need New N/A N/A In Progress December 20,000 20,000 0% to provide firefighters tools to complete required reports. FD-20-0014 Firefighter Recruitment (6) Cost of training and gear for new firefighters. New N/A N/A Carryforward to 54,000 1,807 52,193 3% 2021 Total - Fire 3,154,301 709,182 128,213 3,735,271 3% Division: Parks CS-19-0056 New Family washroom at the Essex Splash Pad Building Cost includes demo of 2 ends and roof Upgrade RFT 13-May-20 In Progress 234,556 23,839 210,717 10% May need to carry to 2021 replacement, and men's women's and family washrooms. CS-19-0075 Colchester Parking - Town Lot Phase 1 of 2 (Dunn & Cty Colchester Parking - Town Lot Phase 1 of 2 New RFT To Be Determined In Progress 212,845 212,845 0% Rd 50) (Dunn & Cty Rd 50) Consulting and Engineering. CS-19-0096 Furnace Replacement at Lion's Hall Furnace Replacement at Lion's Hall. Replacement RFQ To Be Determined Work Completed 8,027 8,027 0% CS-19-0097 Washroom Upgrades at Lion's Hall Washroom Upgrades at Lion's Hall. Upgrade RFQ To Be Determined Carryforward to 20,000 20,000 0% 2021 CS-19-0100 Planters for Heritage Gardens and Sadler's Park (cfwd CS- Add Planters for Heritage Gardens and New N/A N/A Carryforward to 5,000 5,000 0% 18-0046) Sadler's Park. 2021 CS-19-0101 Hard surface Trails Hard surface Trails (cfwd CS-18- Hard surface Trails within urban centres. Upgrade RFQ To Be Determined Carryforward to 18,514 18,514 0% 0071/CS-17-0061) 2021 CS-19-0112 Splashpad and Change House in Essex Centre (Carry New N/A N/A Carryforward to 2,141 1,725 416 81% forward CS-18-0049) 2021 CS-19-0120 Park Signage (Carry forward CS-18-0074/CS-17-0111/CS- Park Signage - add and replace for proper Replacement RFQ To Be Determined Carryforward to 8,293 8,293 0% 16-0039) branding. 2021 CS-19-0121 Waterfront Access Upgrades (cfwd CS-18-0076/CS-17- Waterfront Access Upgrades - review of Upgrade RFQ To Be Determined Carryforward to 15,237 15,237 0% 0127) current properties. 2021 CS-20-0001 Ball Diamond Rehabilitation (Annual) Annual cost to maintain baseball diamonds. Replacement N/A N/A In Progress December 15,000 2,953 12,047 20%
CS-20-0019 Pick-up Truck Replacement Replace unit 810-10 Ford F150. Replacement RFT 1-Apr-20 Work Completed 65,000 49,890 15,110 77% CS-20-0020 Replace 2009 Kioti Tractor (Asset 24068) Replace tractor. Replacement RFT 20-May-20 Work Completed 57,700 53,814 3,886 93% CS-20-0042 Tennis Courts in Essex Centre New Tennis courts in Essex Centre as per New RFT To Be Determined Carryforward to 240,000 240,000 0% Parks and Rec Master Plan. 2021 CS-20-0046 Top Dresser for Sports Fields Different Unit. New RFQ 25-Mar-20 Work Completed 23,000 21,895 1,105 95% CS-20-0053 Dog Park Agility Items Dog park agility items. New RFQ To Be Determined Carryforward to 8,840 8,840 0% 2021 CS-20-0056 Heritage Train Station landscaping Continue to develop grounds around Essex New RFQ To Be Determined Carryforward to 8,000 8,000 0% Train station. 2021 CS-20-0059 Two (2) Main Road Closure signs for Events To have signs in house for special events. New RFQ To Be Determined Work Completed 11,000 9,152 1,848 83%
CS-20-0065 Bridlewood Pavilion Replacement RFT To Be Determined Work Completed 16,027 16,027 0% CS-20-0066 Fence Around Harrow Tennis Court Replace fence as needs replacement. Replacement RFQ To Be Determined Carryforward to 11,300 11,300 0% 2021 CS-20-0070 Replace Rubber at Colchester Playground Replace Rubber at Colchester Playground. Replacement RFP 10-Jun-20 Carryforward to 65,500 65,500 0% 2021 CS-20-0075 Heritage Train Station and Caboose Upgrades Heritage Train Station and Caboose Upgrade RFQ N/A Carryforward to 15,000 661 14,339 4% Upgrades. 2021 CS-20-0085 Replace Toro Wide Area Mower 880 Parks (Harrow) Parks Mower 880; Asset Management ID Replacement RFT 29-Apr-20 Work Completed 83,000 81,103 1,897 98% 24279; Fully Amortized May 2018. CS-20-0090 Replace 4WD tractor , CK 27 Tires and snow blade for winter control. Replacement RFT 17-Jun-20 Work Completed 38,000 38,000 0% Page 106 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance CS-20-0099 Replace Sidewalks Sadlers Park Replace path at Keown entrance as areas are Replacement RFT 15-Apr-20 Work Completed 34,000 34,000 0% severely deteriorating. CS-20-0100 Replace Drop Salt Spreader Replace drop salt spreader. Replacement RFQ N/A Work Completed 10,000 3,821 6,179 38% CS-20-0102 Replace Parks Small Equipment Push mowers and weed whippers. Replacement N/A N/A In Progress November 7,000 1,836 5,164 26% CS-20-0103 New Rototiller for Beds Required to work flower beds throughout New N/A N/A Work Completed 2,000 1,526 474 76% Town. CS-20-0104 Areifier- Verti Quack Sport field equipment required for turf Replacement RFQ To Be Determined Carryforward to 26,000 26,000 0% maintenance. 2021 CS-20-0106 New Bleachers for Ball Diamonds Replace wooden bleachers. Replacement RFQ To Be Determined Work Completed 15,000 13,236 1,764 88% CS-20-0143 CO-AN Park Costs 15,000 1,157 13,843 8% Total - Parks 1,275,980 15,000 266,608 1,024,372 21% Division: Miscellaneous Recreation Programs CS-19-0032 Colchester Community Centre Upgrades Colchester Community Centre upgrades. Replacement N/A N/A Carryforward to 32,358 8,889 23,469 27% 2021 CS-19-0046 New roof Top unit for ECC Gym New HVAC unit plus BAS hook up and Upgrade RFT To Be Determined Work Completed 75,000 75,000 0% removal of exiting unit heater, cap off water feeds. (carryforward). CS-19-0060 New Signage Shared with Essex Library Annual costs to maintain soccer fields. Replacement N/A To Be Determined Work Completed 64,500 47,293 17,207 73%
CS-19-0072 Pylon Sign LED Display Panels Pylon Sign LED Display Panels. Replacement N/A N/A 2,831 2,831 0% CS-19-0082 New A/C Furnaces at Colchester Community Centre New A/C Furnaces at Colchester Community Replacement RFQ To Be Determined Carryforward to 24,000 24,000 0% Centre. 2021 CS-19-0109 Heritage Garden Development Heritage Garden Development (carry New RFQ To Be Determined Carryforward to 13,620 13,620 0% forward CS-18-0082/17-0119/16-0050). 2021 CS-19-0111 Parks, Recreation and Culture Master Plan Development of plans from Master Plan New RFQ To Be Determined Carryforward to 8,912 8,912 0% recommendations (carry forward). 2021 CS-19-0117 Unfinanced Library Renovations Unfinanced Library Renovations funded Upgrade N/A N/A In Progress December 147,843 147,843 0% through the collection of Development Charges. CS-19-0122 Colchester Community Garden Colchester Community Garden - work with Upgrade N/A N/A Carryforward to 3,296 3,296 0% Schoolhouse committee (carry forward CS- 2021 18-0077/CS-17-0114/CS-16-0067/CS-15- 0075). CS-19-0124 Beautification Colchester Centre Beautification Colchester Centre (cfwd CS-18- New N/A N/A Carryforward to 5,000 5,000 0% Carry Forward Balances as in past 0083/CS-17-0120/CS-16-0073/CS-15-0076). 2021
CS-19-0125 Beautification Harrow Centre Beautification Harrow Centre (carry forward Upgrade RFQ To Be Determined Carryforward to 25,386 25,386 0% Carry Forward Balances as in past CS-18-0084/CS-17-0121/CS-16-0073/CS-15- 2021 0076). CS-20-0002 Soccer Field Upgrades Annual costs to maintain soccer fields. Replacement N/A N/A In Progress November 15,000 1,966 13,034 13% CS-20-0051 Painting, Interior Essex Community Centre Painting, Interior Essex Community Centre. New N/A N/A Carryforward to 10,000 10,000 0% 2021 CS-20-0055 McGregor Flag Poles Flag poles to be located at McGregor New N/A N/A Carryforward to 6,000 6,000 0% Community Centre. 2021 CS-20-0057 Install exterior ladders to gain access to the gymnasium Install exterior ladders to gain access to the New RFQ To Be Determined Work Completed 26,364 26,364 0% roof at the Essex Community Centre gymnasium roof at the Essex Community Centre as per Health and Safety.
CS-20-0058 Remove the four unit heaters and the supply and return Remove the four unit heaters and the New RFQ 6-May-20 Work Completed 12,000 607 11,393 5% feed water lines in the gymnasium at the Essex supply and return feed water lines in the Community Centre gymnasium at the ECC with new HVAC.
CS-20-0062 FOBS at Colchester Com Centre Install FOB building access system to match New N/A N/A Work Completed 5,000 5,000 0% other community centres. CS-20-0067 Field Sprayer (Laser) Replacement for Harrow Soccer Field Sprayer (Laser) Replacement for Harrow Replacement N/A N/A Carryforward to 2,600 2,600 0% Complex Soccer Complex. 2021 CS-20-0089 Essex Community Centre, up grade BAS to Gymnasium Essex Community Centre, up grade BAS to New N/A N/A Work Completed 9,000 8,985 15 100% Unit Gymnasium Unit - system required to control new HVAC system remotely. CS-20-0091 Roof Restoration for the Essex Community Centre Roof Restoration for the Essex Community Replacement RFT 6-May-20 Work Completed 200,000 52,564 147,436 26% Centre. CS-20-0105 Carnegie Building Front Steps and Wall Repairs Needed repairs as per engineers report. Upgrade Work Completed 15,000 12,417 2,583 83% CS-20-0107 Replace Sidewalk McGregor Community Centre Replace sidewalk around playground. Replacement RFQ 15-Apr-20 Work Completed 9,900 9,900 0% Total - Miscellaneous Recreation Programs 713,610 - 132,721 580,889 Page19% 107 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance Division: Arena CS-20-0038 Ice Resurfacer at Harrow Centre Sports Complex Olympia Ice Resurfacer; Asset ID 24286; Fully Replacement Carryforward to 90,900 90,900 0% Ordered in 2020 and arriving in 2021 Amortized Date October 2019. Replacement 2021 of Harrow Olympia. Takes 1 year to have made. CS-20-0043 Essex Centre Sports Complex Dressing Room Floor Essex Centre Sports Complex Dressing Room Replacement RFT 20-May-20 In Progress November 77,000 41,760 35,240 54% Upgrade Floor Upgrade. CS-20-0069 Sliding Accessible Entrance Doors at Essex Centre Sports Install sliding doors at ECSC entrances. Do 1 Upgrade RFQ To Be Determined In Progress November 10,000 10,000 0% Complex set per year for the next 4 years. CS-20-0072 Sliding Accessible Doors to Dressing Rooms and Harrow Sliding Accessible Doors to Dressing Rooms Upgrade RFQ To Be Determined In Progress November 10,000 10,000 0% Sports Complex and Harrow Sports Complex. CS-20-0083 Replace Ice Resurfacer 850-00 at Essex Centre Sports Replace Ice Resurfacer 850-00 at Essex Replacement N/A N/A In Progress November 92,000 92,000 0% Complex Centre Sports Complex. CS-20-0084 Replace HVCA unit Harrow Arena -5 ton unit Daycare 2020 budget - Pre-Approved. Replacement RFQ N/A Work Completed 19,000 15,438 3,562 81% CS-20-0086 Shower/Dressing Room Upgrades - Harrow Arena Shower/Dressing Room Upgrades - Harrow Upgrade RFQ To Be Determined Carryforward to 30,000 30,000 0% Arena. 2021 CS-20-0092 Mid Roof Harrow Arena Replacement Mid Roof Harrow Arena Replacement. Replacement RFT 20-May-20 Work Completed 175,000 175,000 0% CS-20-0097 Landscaping New Islands Parking Lot Beach stone and plant materials. New N/A N/A In Progress October 7,500 4,218 3,282 56% CS-20-0098 Burnishing Machine for Vinyl Floors To burnish tile floors for Town facilities. New N/A N/A Carryforward to 2,800 2,779 21 99% 2021 CS-20-0113 Essex Arena Projection system in Barnett Room Essex Arena Projection system in Barnett New N/A N/A Work Completed 3,500 2,342 1,158 67% Room. CS-20-0114 Essex Arena Mortar and Block Repairs Essex Centre Replace mortar that is loose , cracked and Replacement RFQ 2-Sep-20 In Progress December 38,000 38,000 0% Sports Complex missing. Replace broken blocks. CS-20-0116 Essex Arena Replace 4 condensing boilers Moved from 2022 & 2023 to 2020, units are Replacement RFT 15-Apr-20 In Progress November 63,200 15,820 Resolution R20-05-162 (May 49,862 29,158 63% coming apart inside. 19, 2020) CS-20-0117 Therman Scan ,Torque Connections , Clean and Inspect Main switch and all transformers at Essex Upgrade N/A N/A Work Completed December 5,500 5,500 0% Invoices are pending all Internal Transformers and Main Switch Centre Sports Complex. CS-20-0118 Excavate Floor to Expose Heater Trench and Drainage Floor heaving from ground water. Upgrade RFT To Be Determined In Progress November 85,000 540,000 Resolution R20-08-289 13,615 611,385 2% (August 24, 2020) Total - Arenas 709,400 555,820 130,014 1,135,206 10% Division: Essex Recreation Complex CS-19-0021 Wireless Radio Upgrade Replace radio system within Essex Upgrade RFQ To Be Determined Carryforward to 10,405 - 10,405 0% Current system is operational. Recreation Complex. 2021 Repairs not required at this time. CS-19-0042 LED Screen Replacement Replace LED screen in pool area at Essex Replacement RFQ To Be Determined Carryforward to 10,238 - 10,238 0% Recreation Complex. 2021 CS-19-0115 LED Lights at Aquatics Centre Upgrade RFQ To Be Determined Carryforward to 15,445 - 15,445 0% School Board partner project. No 2021 progress CS-19-0116 Pool Piping and Equipment Study Study to be completed by school board and New N/A N/A Carryforward to 4,177 - 4,177 0% School Board partner project. No our portion to carry forward. Essex 2021 progress Recreation Complex (carry forward CS-18- 0079/CS-17-0123). CS-20-0004 Acid wash lap pool deck, viewing area, and change room Maintenance of floors and lap pool at Essex Replacement RFQ To Be Determined Work Completed 6,627 - 6,627 0% tiles at Essex Recreation Complex Recreation Complex. CS-20-0024 Backup Filter Pump Motor Replacement at Essex Backup Filter Pump Motor Replacement at Replacement N/A N/A Work Completed 2,910 - 2,910 0% Recreation Complex Essex Recreation Complex.
CS-20-0108 NEW - Cameras for ERC Cameras were removed with construction of New RFQ To Be Determined Carryforward to 28,500 - 28,500 0% new High School. 2021 CS-20-0109 Remove Vinyl Flooring and Replace Tiling - Alternate Remove vinyl floor/replace with tile Phase 2 Replacement RFQ To Be Determined In Progress October 25,000 - 25,000 0% Change Room Floors of 2019 project. CS-20-0110 Essex Recreation Complex General Painting - Interior painting has not been done in 15 Upgrade RFQ To Be Determined Not Started December 15,000 - 15,000 0% Lobby's/Change rooms years. CS-20-0119 HVAC Unit Main Gym/Auditorium Essex Recreation Partnership with school board to replace Replacement RFT To Be Determined Work Completed 49,000 - 49,000 0% Complex HVAC unit in main gym. Total - Essex Recreation Complex - - 167,302 - - 167,302 0% Division: Harbour CS-19-0106 Dock B Power Upgrade Need to finish work in 2020 with new docks. Upgrade RFQ To Be Determined Carryforward to 5,335 - 5,335 0% 2021 CS-20-0007 Float B - 30 Finger Docks Replacement Replacement of B docks and fingers to Replacement RFT 29-Apr-20 Carryforward to 178,059 - 178,059 0% PO Issued - work to be completed in provide full service. 2021 2021 CS-20-0111 Replace Interlock Brick with Concrete at Gas Dock and Replace Interlock Brick with Concrete at Gas Upgrade RFQ To Be Determined Work Completed 20,000 17,650 2,350 88% Boat Launch Areas. Dock and Boat Launch Areas. Page 108 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance Total - Harbour 203,394 - 17,650 185,744 9% Division: Arts, Culture and Tourism CS-19-0064 Mural/Sculpture No mural in 2019; complete in 2020. New RFQ To Be Determined Carryforward to 10,000 - 10,000 0% 2021 CS-20-0047 Mural/Sculpture ACT committee budgeted for a new mural in New RFQ To Be Determined Carryforward to 10,000 (10,000) Resolution R20-05-162 (May - - 0% 2020. 2021 19, 2020) Total - Arts, Culture and Tourism 20,000 (10,000) - 10,000 0% Total - Community Services 6,243,987 1,270,002 675,206 6,838,783 9% Department - Development Services Division: Planning PZ-19-0007 New Development Standards Manual Update Procurement of services to create an New RFP 24-Jun-20 In Progress April 70,000 9,576 Resolution R20-08-299 - 79,576 0% Project recently awarded and updated Development Standards Manual (August 24, 2020) initiated. First invoice has yet to be including design standards for all related received. Completion anticipated in municipal assets. Feb-March 2021. PZ-20-0002 Official Plan Review - Phase 1 Mandated under the PPS to be initiated in New RFP To Be Determined Carryforward to December 60,000 (9,576) Resolution R20-08-299 - 50,424 0% Since the Town's OP must be 2020; Colchester Secondary Plan Update to 2021 (August 24, 2020) consistent with the County's OP, and be included in OP Review; Completion date since the County's RFP has not yet dependent on County OP completion date. been posted or awarded, there has been a need to push the Town's project timeline accordingly
PZ-20-0008 Regional Community Energy Plan ERCA-driven project with participation from New N/A N/A In Progress April 15,000 - 15,000 0% ERCA will be presenting the status of all lower tier municipalities at $15,000 each. this project at Oct 19th Council Meeting. Completion anticipated in March-April 2021 PZ-20-0009 CWATS - 2020 Two Bike Repair Stations, Essex participation New N/A N/A In Progress December 20,000 6,327 13,673 32% Anticipated to be completed by in Bike Rodeo, Bike Valet, OPP Bike Helmet December 2021, although the entire Program. $20,000 will not be spent due to cancelled events in 2020. Invoices are pending
Total - Planning 165,000 0 6,327 158,673 4% Division: Building BD-20-0001 2010 Dodge Ram 1/2 Pickup Replacement* Asset ID 23532; Fully Amortized Date Replacement RFT 1-Apr-20 Work Completed 42,500 39,213 3,287 92% January 2020. Total - Building 42,500 - 39,213 3,287 92% Division: Economic Development GG-19-0016 Wayfinding Signage Project Anticipated additional costs to complete the Upgrade N/A N/A Carryforward to December 17,200 8,630 8,570 50% Invoice of $3,500 just submitted. Wayfinding Signage Project. 2021 Remaining $5,000 to be carried over to 2021. Phase 2 of the project anticipated to be completed end of 2021 in conjection with the Harrow Streetscaping. (Essex signage to be covered under RED Grant Funding)
GG-19-0024 Economic Development Initiatives Capital initiatives related to Economic Replacement N/A N/A Carryforward to 19,161 - 19,161 0% Historically has been carried over Development. 2021 since 2017 for Ec Dev Initiatives funded by WEEDC. Carry over to 2021 Total - Economic Development 36,361 - 8,630 27,731 24% Total - Development Services 243,861 0 54,170 189,692 22% Department - Public Works Division: Equipment PW-19-0002 5 Ton Roll-Off Sterling Acterra Unit #529-09. Replacement RFP To Be Determined Work Completed August 121,802 124,319 (2,517) 102% PW-19-0039 Grinder Replacement With increased liability in trip and fall Replacement RFQ To Be Determined Work Completed August 11,000 7,086 3,914 64% Cost Savings situations there is a requirement for a larger more rugged grinder to maintain sidewalk and uplift issues.
Page 109 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance PW-19-0054 15 Ton Dump/Plow Cab and Chassis have been purchased Replacement RFP To Be Determined Work Completed August 17,087 8,450 8,637 49% Cost Savings waiting for winter equipment to be installed final invoice will come in Feb 2020
PW-20-0001 15-Ton Dump/Plow Unit #532 Asset ID 23208; Fully Amortized Date Replacement RFT 8-Apr-20 Carryforward to July 280,000 146,699 133,301 52% Awaiting Invoices December 2019. 2021 PW-20-0003 Minor Equipment This consists of yearly minor equipment that Replacement RFQ To Be Determined Work Completed December 15,000 12,789 2,211 85% Awaiting Invoices is required that exceeds the procurement threshold for capital equipment and falls outside of small tools.
PW-20-0005 Annual Door Replacement Program Regular replacement of a single overhead Replacement RFQ To Be Determined In Progress December 10,000 8,345 1,655 83% Awaiting Invoices door yearly ensures proper maintenance of these facility doors. Furthermore we utilize adequate panels from old doors to improve any existing damaged doors to assist in extension of asset.
PW-20-0032 Light Duty Tandem Asphalt Roller Currently we have been renting a roller to New RFT 1-Apr-20 Work Completed 50,000 52,406 (2,406) 105% Approved by Council perform asphalt padding, profiling, shoulder work and preparation for capital roads projects. PW-20-0036 Air compressor End of useful life and requires replacement. Replacement RFQ To Be Determined Work Completed 5,500 5,500 0% Awaiting Invoices
PW-20-0037 Air conditioner recharge unit New vehicles have a different type of fluid Replacement RFQ To Be Determined In Progress December 10,500 10,500 0% Awaiting Invoices that our old unit cannot run as a result we will require this unit to perform maintenance in our shop. PW-20-0038 Essex Operations Yard (Capital Equipment Stock) To ensure more effective and efficient level Replacement N/A N/A Carryforward to 20,000 5,387 14,613 27% Delays due to COVID of service, stocking the Essex Operations 2021 Yard with the necessary equipment will allow us to respond and operate better.
PW-20-0039 Building Expansion and Washroom Upgrade Due to level of service and growth, the Upgrade RFP 15-Jul-20 Carryforward to 500,000 4,759 495,241 1% RFP Cancelled due to cost existing facility no longer meets operational 2021 requirements. Building expansion will allow more effective and efficient operations, as well as protection of valuable assets.
Total - Equipment and Administration 1,040,889 - 370,242 670,647 36% Division: Roads and Roadside PW-19-0004 Queen Street Increase in construction costs. Replacement RFT To Be Determined Work Completed 185,000 185,000 0% Allocation required from PW-19-004
PW-19-0006 Gore Road (Wright Road to CR13) Recommended to continue with Cold Rolled Replacement RFT 27-May-20 Work Completed 376,000 23,634 352,366 6% Awaiting Invoices recycled asphalt paving. PW-19-0007 8th Concession (Ferris to CR23) Recommended to continue with Cold Rolled Replacement RFT 27-May-20 Work Completed 271,501 271,501 0% Awaiting Invoices recycled asphalt paving. PW-19-0017 Rural Streetlight Installation (Colchester Village) Conversion of all streetlights to more energy New N/A N/A Carryforward to 20,000 15,463 4,538 77% Being completed in conjunction efficient LED streetlights. 2021 with PW-19-0036 PW-19-0034 Gordon, Wilson and Station Street Area A carry-forward project. The asphalt milling Replacement RFT 4-Mar-20 Work Completed 150,000 150,000 0% Allocation from PW-19-0049 and resurfacing is being done jointly with watermain replacement. PW-19-0036 LED Conversion of Streetlights Conversion of all streetlights to more energy Upgrade N/A N/A Carryforward to 634,035 258,517 375,518 41% Multi-year project efficient LED streetlights. 2021 PW-19-0040 County Road 8/County Road 42 Signalized Intersection Engineering design for intersection Upgrade N/A N/A Carryforward to 6,989 5,561 1,428 80% Engineering study completed, improvements. 2021 improvements included in 2021 budget
PW-19-0047 Gesto Office Renovation Required improvements to the Gesto Facility Replacement N/A N/A Work Completed 1,063 763 300 72% Cost savings washrooms. PW-19-0049 Queen Street Improvements Mill and pave asphalt restorations following Replacement RFT 4-Mar-20 Work Completed 255,372 280,131 (24,759) 110% Allocate deficit to PW-0004 watermain works. Page 110 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance PW-19-0055 Gordon, Wilson (Shave and Pave cfwd PW-18-0030) Mill and pave asphalt restorations following Replacement RFT 4-Mar-20 Work Completed 120,000 120,000 0% Awaiting Invoices watermain works. PW-19-0057 3rd Concession and Suffolk Culvert 200203 Engineering and contract administration for Replacement RFT To Be Determined Work Completed 25,000 25,000 0% Completed in 2019 (Engineering) (carry forward PW-18-0046/PW-17-0031) culvert rehabilitation works.
PW-19-0058 Bridge 200302 (Engineering) Engineering and contract administration for Replacement RFT To Be Determined Work Completed 25,000 25,000 0% Completed in 2019 culvert rehabilitation works.
PW-19-0059 Hanalan Street Extension Environmental Assessment Required Environmental Assessment for Upgrade N/A N/A Work Completed 32,895 32,895 0% Completed in 2019 Ministry of Transportation works. PW-19-0061 LAS Roads Assessment Road assessment, including software utilized New RFQ To Be Determined Work Completed 12,358 12,358 0% Completed in 2019 for asset management and forecasting.
PW-19-0062 3rd Concession and Suffolk Culvert (Carry forward PW-18- Culvert rehabilitation works. Replacement RFT To Be Determined Work Completed 2,635 1,637 998 62% Cost savings 0024) PW-19-0066 Development Partnerships Capital infrastructure improvements for Upgrade RFP To Be Determined Carryforward to 84,100 73,256 10,844 87% Carryforward to 2021 development partnerships. 2021 PW-20-0011 Overlay 6km (Approximately $25,000/km) (Maintenance) Yearly perform maintenance overlay on Replacement RFT 27-May-20 Work Completed October 150,000 150,000 0% Awaiting Invoices select rural tar and chip roads to extend their useful life. PW-20-0041 4th Concession (Start CR23) Replacement RFT 27-May-20 Work Completed September 450,000 401 449,599 0% Awaiting Invoices PW-20-0042 Yearly Sidewalk maintenance Yearly renewal of various sidewalks within Upgrade RFT 15-Apr-20 Work Completed August 50,000 50,000 0% Awaiting Invoices the municipality. This item was previously contained within the CWATS/trail capital budget. Total - Roads and Roadside 2,851,948 - 659,363 2,192,585 23% Division: Stormwater Management PW-19-0048 Stormwater Partnership Improvements Storm water partnership improvements that Upgrade N/A To Be Determined Carryforward to 197,995 - 197,995 0% Carry Forward to 2021 occur as a result of development, such as the 2021 Harrow Junior School and Rush Drain (Essex Towne Center).
PW-19-0050 Rain Gauges in Partnership with ERCA Purchase and installation of stormwater New RFQ To Be Determined Carryforward to 8,000 - 8,000 0% Requires increase to budget gauges for improvement in regional tracking 2021 and monitoring and enabling improved design. PW-19-0064 PW-19-0064 - Ward 1 Storm Improvements (cwfd PW-18- Improvements to the storm sewer Replacement RFT To Be Determined Carryforward to 4,559,912 4,559,912 0% Contingent on NDMP extension 0036) infrastructure in SW Essex Centre. 2021 PW-20-0021 Engineering for Various Bridges and Culverts In order to be prepared for construction, Replacement RFP 10-Jun-20 Carryforward to 40,000 10,372 Resolution R20-09-338 50,372 0% Increased budget approved engineering of select bridges and culverts 2021 ($50,372), carry to 2021 are done a year in advance.
PW-20-0023 6th Concession and Marsh Bridge 200501 Bridge is in generally good condition, Replacement RFT 18-Mar-20 In Progress December 35,000 208,624 Resolution R20-04-104 (April 1,226 242,397 1% Awaiting Invoices wearing surface requires replacement. 6, 2020) Waterproofing top of structure at this time will extend the current good condition of this structure. PW-20-0030 McCormick Sideroad and 4th Concession Culvert 208002 Bottom of pipe culvert has rusted through Replacement RFT 18-Mar-20 Work Completed October 260,000 (113,282) Resolution R20-04-104 (April 4,057 142,661 3% Awaiting invoices over most of the west end of pipe. Replace 6, 2020) with precast concrete round culvert.
PW-20-0031 Coulter Sideroad and 9th Concession Culvert 102205 Culvert walls and floor have major corrosion Replacement RFT 18-Mar-20 Work Completed October 294,800 (95,342) Resolution R20-04-104 (April 1,911 197,548 1% Awaiting Invoices and perforations. Concrete pipe or box 6, 2020) culvert is recommended as replacement.
PW-20-0034 Richmond Drain Bank Stabilization The existing Municipal drain has been experi Upgrade N/A To Be Determined Carryforward to 275,000 275,000 0% Delays due to permitting encing slumping failure along the north bank 2021 causing the edge of gravel adjacent to the 5t h Concession Road to displace down the side slopes. PW-20-0044 Queen Street Storm Sewer improvements along Queen Replacement RFT 4-Mar-20 Work Completed August 290,000 269,757 20,243 93% Cost Savings Street, north of the Richmond Drain that fall outside of the scope of the Harrow Streetscape project. Page 111 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance Total - Stormwater Management 5,960,707 10,372 276,951 5,694,127 5% Total - Public Works 9,853,544 10,372 1,306,556 8,557,360 13% Total - Property Tax Supported 21,460,308 1,480,374 2,407,408 20,533,274 10%
User Rated Supported Division: Drainage AR-20-0001 Drainage Costs that are recoverable N/A N/A 670,385 (670,385) 100% Total - Drainage - - 670,385 (670,385) 100% Department: Environmental Services Division: Water WW-19-0009 Queen Street (Phillip Ferris to Concession 3) Main Replacement RFT 4-Mar-20 Work Completed August 175,097 9,577 165,520 5% Awaiting Invoices Replacement WW-19-0010 Backflow Prevention and Monitoring Program Wards 1/2 Replacement N/A N/A In Progress December 6,999 6,999 0% Awaiting Invoices
WW-19-0011 Backflow Prevention and Monitoring Program Wards 3/4 Replacement N/A N/A In Progress December 6,999 6,999 0% Awaiting Invoices
WW-19-0012 Water Rate Study Replacement N/A N/A In Progress December 30,000 1,479 28,521 5% Ongoing work being completed WW-19-0013 Gordon, Wilson, Fox, Station Street Main Replacement Replacement RFT 4-Mar-20 Work Completed August 190,536 6,099 184,437 3% Awaiting Invoices (cfwd WW-18-0009) WW-19-0016 Upgrades to Harrow-Colchester South Water Treatment Upgrade N/A OCWA In Progress December 260,000 80,184 179,816 31% Awaiting Invoices Plant (cfwd WW-18-0010) WW-19-0017 CWWF Upgrades to Harrow-Colchester South WTP Replacement N/A OCWA Work Completed September 326,833 332,585 (5,752) 102% Project completed WW-20-0001 Equipment Contingency for Wards 1 and 2 Distribution Replacement of equipment, maintenance Upgrade RFQ To be Determined In Progress December 8,500 8,500 0% Contingency used as needed and Transmission (50%) issues, design investigations with respect to the water distribution systems.
WW-20-0002 Equipment Contingency for Wards 3 and 4 Distribution Replacement of equipment, maintenance Upgrade RFQ To be Determined In Progress December 8,500 8,500 0% Contingency used as needed and Transmission (50%) issues, design investigations with respect to the water distribution systems.
WW-20-0003 Harrow Colchester South Water Treatment Plant Equipment, process, design considerations Upgrade N/A OCWA In Progress December 165,000 8,407 156,593 5% Contingency used as needed Contingency for Wards 3 and 4 and facility replacements and improvements for the Harrow Colchester South Water Treatment Plant.
WW-20-0004 Gordon, Wilson, Station Street Phase 1 (Construction) The watermain is at the end of its life Replacement RFT 4-Mar-20 Work Completed August 850,000 390,959 459,041 46% Awaiting Invoices expectancy and warrants replacement. Would look to pave in the following year.
WW-20-0006 Backflow Prevention and Monitoring Program Wards 1/2 To help ensure the delivery of safe and clean Upgrade N/A N/A In Progress December 5,000 1,068 3,932 21% Awaiting Invoices Maintenance drinking water to our residents, the Town of Essex has introduced a program which regulates how property owners connect to the Town's water supply. Ensuring the installation of backflow prevention devices can prevent the possible contamination of the Town's drinking water system.
WW-20-0007 Backflow Prevention and Monitoring Program Wards 3/4 To help ensure the delivery of safe and clean Replacement N/A N/A In Progress December 5,000 1,068 3,932 21% Awaiting Invoices Maintenance drinking water to our residents, the Town of Essex has introduced a program which regulates how property owners connect to the Town's water supply. Ensuring the installation of backflow prevention devices can prevent the possible contamination of the Town's drinking water system.
Page 112 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance WW-20-0008 Water Rate Financial Plan This study extends off of those studies, Upgrade N/A N/A In Progress December 7,000 1,479 5,521 21% Work Ongoing updating the analysis for current capital and operating forecasts, costing for lifecycle cost requirements, current consumption and customer profiles. The results of this analysis provide updated water and wastewater base charges and volume rates for customers within the Town of Essex.
WW-20-0009 Pickup Truck Unit #607 Replacement Truck is at useful life expectancy and Replacement RFT 1-Apr-20 In Progress December 45,000 39,823 5,177 88% Awaiting Invoices requires replacement. WW-20-0010 OWCA Capital Recommendations OCWA recommended capital improvements Upgrade N/A OCWA In Progress December 540,000 540,000 0% Awaiting Invoices to Harrow Colchester South Water Treatment Plant. WW-20-0012 Irwin Watermain (Ward 1) The watermain is at the end of its life Replacement N/A N/A Not Started 335,000 335,000 0% Should be included in CP-20-0014 expectancy and warrants replacement but will only be replaced in conjunction with road reconstruction. WW-20-0013 Victor Watermain (ward 1) The watermain is at the end of its life Replacement RFT N/A Carryforward to 140,000 140,000 0% To be completed in conjunction with expectancy and warrants replacement. 2021 road work Would look to pave in the following year.
WW-20-0014 Queen Watermain (Ward 4) The watermain is at the end of its life Replacement RFT 4-Mar-20 Work Completed August 340,000 267,914 72,086 79% Awaiting Invoices expectancy and warrants replacement. Total - Water - - 3,445,464 - 1,140,643 2,304,821 33% Division: Sanitary Sewer SS-19-0004 Treatment - Ward 4 Cell Treatment Replacement N/A N/A Carryforward to 500,000 - 500,000 0% Delayed due to COVID 2021 SS-19-0008 Sanitary Sewer Masterplan Ward 3 Replacement N/A N/A Carryforward to 92,399 12,881 79,518 14% Ongoing 2021 SS-19-0009 Grit Blower Replacement at Pollution Control Plant (cfwd Replacement N/A OCWA Work Completed September 10,000 10,000 0% Awaiting Invoices SS-18-0008) SS-19-0011 Upgrades to Ward 4 Lagoons and Pump Station (cfwd SS- Upgrade N/A OCWA Work Completed September 115,000 115,000 0% Completed with CWWF 18-0009) SS-19-0012 Harrow Sanitary Optimization Study (cfwd SS-18-0010) New N/A N/A Carryforward to 80,282 34,402 45,880 43% Ongoing 2021 SS-19-0013 Treatment - Ward 4 Cell Treatment (cfwd SS-18-0017/SS- Replacement N/A N/A Carryforward to 500,000 500,000 0% To be completed in 2021 17-0007) 2021 SS-19-0014 CWWF Funding Projects Replacement N/A OCWA Work Completed September 8,219 8,219 0% Complete SS-19-0015 CWWF Funding Projects, Upgrades to Ward 3 Lagoons Replacement N/A OCWA Work Completed September 45,898 13,836 32,062 30% Complete and Pump Station (cfwd SS-18-0007) SS-19-0016 CWWF Upgrades to Harrow Lagoon and Pump Station Replacement N/A OCWA Work Completed September 45,417 46,092 (675) 101% Complete (cfwd SS-18-0016) SS-20-0001 Treatment - Ward 1 Contingency Equipment, process, facility replacements Upgrade RFQ To be Determined In Progress December 70,000 70,000 0% Contingency used as needed and improvements for the Essex Pollution Control Plant and North East Lagoons treatment facilities. SS-20-0002 Treatment - Ward 3 Contingency Equipment, process, facility replacements Upgrade RFQ To be Determined In Progress December 40,000 9,663 30,338 24% Contingency used as needed and improvements for the Colchester Lagoons treatment facility.
SS-20-0003 Treatment - Ward 4 Contingency Equipment, process, facility replacements Upgrade RFQ To be Determined In Progress December 40,000 5,374 34,626 13% Contingency used as needed and improvements for the Harrow Sewage Works treatment facility.
SS-20-0004 Collection and Conveyance - Ward 1 Replacement of equipment, maintenance Replacement RFQ To be Determined In Progress December 30,000 30,000 0% Contingency used as needed issues, design investigations with respect to the Essex Pollution Control Plant and North East Lagoon collection and conveyance systems.
Page 113 of 122 2020 Capital Variance (as at August 31, 2020)
Asset Anticipated Unspent Project Post-Budget Actuals as at Budget Spent Project Name Project Description Management Project Status Completion 2020 Budget Post-Budget Budget Director/Manager Comments Number Type of Tender Tender Closing Date Approval August 31, 2020 (%) Status Month Resolution Approval Amount ($) on Variance SS-20-0005 Collection and Conveyance - Ward 3 Replacement of equipment, maintenance Replacement RFQ To be Determined In Progress December 32,500 32,500 0% Contingency used as needed issues, design investigations with respect to the Colchester Lagoon collection and conveyance system.
SS-20-0006 Collection and Conveyance - Ward 4 Replacement of equipment, maintenance Replacement RFQ To be Determined In Progress December 26,500 26,500 0% Contingency used as needed issues, design investigations with respect to the Harrow Lagoon collection and conveyance system.
SS-20-0007 OWCA Capital Recommendations - Ward 1 OCWA recommended capital improvements Upgrade N/A OCWA In Progress December 75,000 75,000 0% Ongoing Projects to the Essex Pollution Control Plant and North East Lagoons. SS-20-0008 OWCA Capital Recommendations - Ward 3 OCWA recommended capital improvements Upgrade N/A OCWA In Progress December 262,000 262,000 0% Ongoing Projects to the Colchester Lagoons.
SS-20-0009 OWCA Capital Recommendations - Ward 4 OCWA recommended capital improvements Upgrade N/A OCWA In Progress December 750,000 750,000 0% Ongoing Projects to the Harrow Lagoons. Total - Sanitary Sewer 2,723,216 - 122,247 2,600,970 4% Total - Environmental Services 6,168,681 - 1,262,890 4,905,791 20% Total - User Rate Supported 6,168,681 - - 1,262,890 4,905,791 20% TOTAL - Property Tax and User Rate Supported 27,628,988 1,480,374 4,340,683 24,768,679 15%
Page 114 of 122 The Corporation of the Town of Essex
By-Law Number 1956
Being a By-law to acquire and assume lands for the purpose of dedication as a public highway
Whereas the Municipal Act, 2001, authorizes a municipality to pass by-laws regarding highways;
And Whereas pursuant to By-Law Number 726 the Corporation of the Town of Essex entered into certain Subdivision Agreement for the development of the lands described therein on Registered Plan 12M-542 and known as the Kimball Estates Subdivision.
And whereas pursuant to the Subdivision Agreement The Town upon acceptance thereof shall assume the roads, works and services relating to the Kimball Estates Subdivision and such roads , works and services shall be conveyed to and assumed by the Town upon acceptance and as applicable dedicated as a public highway;
And whereas the Town is now satisfied that the Developer has now fulfilled the conditions of the Subdivision Agreement to now qualify for the assumption of the roads, works and services related therein under the jurisdiction of the Town of Essex.
Now therefore be it resolved that the Council of The Corporation of the Town of Essex enacts as follows:
1. That the Corporation of the Town of Essex is hereby authorized to acquire and assume the roads, works and services under the jurisdiction of the Town on the land designated as Part of Lot 282, Concession South of Talbot Road (also known as Blocks 105 & 106, Town of Essex) on Plan 12M-542 and to further dedicate the roads identified on said Plan for the purposes of use as a public highway. 2. That the mayor and the Town Clerk are hereby authorized to execute, on behalf of the Town of Essex, any partial releases of the Subdivision Agreement , if applicable for each of the lots with the registered plan of subdivision. 3. This by-law shall come into force and effect upon the final passing thereof.
By-Law Number 1956 Page 115 of 122 Read a first and a second time and provisionally adopted on October 5, 2020.
______Mayor
______Clerk
Read a third time and finally passed on October 19, 2020.
______Mayor
______Clerk
By-Law Number 1956 Page 116 of 122 The Corporation of the Town of Essex
By-Law Number 1957
Being a by-law to confirm the proceedings of the October 5, 2020, Regular Meeting of Council of The Corporation of the Town of Essex
Whereas pursuant to Section 5(1) of The Municipal Act, 2001, S.O. 2001, c.25 as amended, the powers of a municipality shall be exercised by its Council;
And whereas pursuant to Section 5(3) of The Municipal Act, 2001, S.O. 2001, c.25 as amended, a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;
And whereas it is deemed expedient that a by-law be passed to authorize the execution of Agreements and other documents and that the proceedings of the Council of The Corporation of the Town of Essex at its meetings be confirmed and adopted by by-law.
Now therefore be it resolved that the Council of The Corporation of the Town of Essex enacts as follows:
1. That the actions of the Council of The Corporation of the Town of Essex in respect of all recommendations in reports and minutes of committees, all motions and resolutions and all other actions passed and taken by the Council of The Corporation of the Town of Essex, documents and transactions entered into during the October 5, 2020 meeting of Council, are hereby adopted and confirmed as if the same were expressly contained in this by-law.
2. That the Mayor and proper officials of The Corporation of the Town of Essex are hereby authorized and directed to do all the things necessary to give effect to the actions of the Council of The Corporation of the Town of Essex during the said October 5, 2020 meeting referred to in paragraph 1 of this by-law.
3. That the Mayor and the Clerk are hereby authorized and directed to execute all documents necessary to the actions taken by this Council as described in Section 1 of this by-law and to affix the Corporate Seal of The Corporation of the Town of Essex to all documents referred to in said paragraph 1.
By-Law Number 1957 Page 1 of 2 Page 117 of 122 Read a first and a second time and provisionally adopted on October 5, 2020.
______Mayor
______Clerk
Read a third time and finally adopted on October 19, 2020.
______Mayor
______Clerk
By-Law Number 1957 Page 2 of 2 Page 118 of 122 The Corporation of the Town of Essex
By-Law Number 1959
Being a by-law to amend By-Law Number 224, the by-law to regulate parking
Whereas on August 8, 2000 Council of The Corporation of the Town of Essex did pass By-Law Number 224, being a by-law to regulate parking;
And whereas vehicle parking at the north easterly limit of Houghton Street between 88 Houghton Street and 89 Houghton Street within Essex Centre has caused concerns;
And Whereas the Director, Infrastructure Services has requested By-Law Number 224 be amended to prohibit parking at the north easterly limit of Houghton Street between 88 Houghton Street and 89 Houghton Street;
And Whereas Council concurs that By-Law Number 224 should be amended to restrict parking in certain areas of Houghton Street;
Now therefore be it resolved that the Council of The Corporation of the Town of Essex enacts as follows:
1. That Schedule “A” to By-Law 224 be amended to prohibit parking at all times on that section of Houghton Street described as follows: • Along the North easterly limit of Houghton Street between 88 Houghton Street and 89 Houghton Street as per the attached map; and 2. That this By-law comes into force and effect upon the final passing thereof.
Read a first, a second and a third time and finally passed on October 19, 2020.
______Mayor
______Clerk
By-Law Number 1959 Page 119 of 122 Page 120 of 122 The Corporation of the Town of Essex
By-Law Number 1960
Being a by-law to confirm the proceedings of the October 19, 2020, Regular Meeting of Council of The Corporation of the Town of Essex
Whereas pursuant to Section 5(1) of The Municipal Act, 2001, S.O. 2001, c.25 as amended, the powers of a municipality shall be exercised by its Council;
And whereas pursuant to Section 5(3) of The Municipal Act, 2001, S.O. 2001, c.25 as amended, a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;
And whereas it is deemed expedient that a by-law be passed to authorize the execution of Agreements and other documents and that the proceedings of the Council of The Corporation of the Town of Essex at its meetings be confirmed and adopted by by-law.
Now therefore be it resolved that the Council of The Corporation of the Town of Essex enacts as follows:
1. That the actions of the Council of The Corporation of the Town of Essex in respect of all recommendations in reports and minutes of committees, all motions and resolutions and all other actions passed and taken by the Council of The Corporation of the Town of Essex, documents and transactions entered into during the October 19, 2020 meeting of Council, are hereby adopted and confirmed as if the same were expressly contained in this by-law.
2. That the Mayor and proper officials of The Corporation of the Town of Essex are hereby authorized and directed to do all the things necessary to give effect to the actions of the Council of The Corporation of the Town of Essex during the said October 19, 2020 meeting referred to in paragraph 1 of this by-law.
3. That the Mayor and the Clerk are hereby authorized and directed to execute all documents necessary to the actions taken by this Council as described in Section 1 of this by-law and to affix the Corporate Seal of The Corporation of the Town of Essex to all documents referred to in said paragraph 1.
By-Law Number 1960 Page 1 of 2 Page 121 of 122 Read a first and a second time and provisionally adopted on October 19, 2020.
______Mayor
______Clerk
Read a third time and finally adopted on November 2, 2020.
______Mayor
______Clerk
By-Law Number 1960 Page 2 of 2 Page 122 of 122