April 11, 2017 North Liberty City Council Regular Session
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April 11, 2017 North Liberty City Council Regular Session City Administrator Memo City Council Memo for April 11, 2018 from the desk of Ryan C. Heiar Consent Agenda Meetings & Events The following items are on the consent agenda and included in Tuesday, Apr 11 at 6:30p.m. your packet: City Council . City Council Minutes (03/28/17) Thursday, Apr 13 at 5:30p.m. Claims IDOT/City of North Liberty . SRF Sponsored Water Quality Project, Pay Application Public Information Meeting #7, $183,357.13 (I380/Forevergreen Road . SRF Sponsored Water Quality Project, Change Order #3, Project) $1,147.18 Monday, Apr 17 at 4:30p.m. Water Treatment Plant, Pay Application #6, $360,806.27 Joint Government Meeting . East Growth Area Utility Extensions, Change Order #8, $9,755.25 Monday, Apr 17 at 7:00p.m. North Liberty Road Improvements, Pay Application #2, Library Board $21,103.06 Monday, Apr 17 at 6:00p.m. Well Construction & Rehab, Pay Application #4, Candidate Forum - Library $351,396.45 . WWTP Expansion, Pay Application #19R, $408,381.92 Monday, Apr 24-Wednesday Apr 26 Legislative Trip to . Penn Street Project, Pay Application #1, $10,670.00 Washington DC (Mayor and City Administrator) Storm Water Utility Fee Tuesday, Apr 25 Tuesday’s agenda includes a discussion item regarding storm Special Election Day water fees. In January, during the FY 18 budget meetings, we discussed potentially raising our storm water fee, currently a $2 Tuesday, Apr 25 at 6:30p.m. City Council flat fee. Since that discussion, staff has research what other MS4 (Municipal Separate Storm Sewer Systems) cities in Iowa are charging. Included in your packet is a summary of those findings. In short, North Liberty’s fee is much lower and our billing structure is different than most. Also included is a nationwide study on storm water fees and billing structures that was recently released. Interestingly, this study also confirms that North Liberty’s rate is well below the median and that our billing structure is in the minority. The most commonly used billing structure is one where the City Ryan C. Heiar, City Administrator [email protected] • office (319) 626-5700 • fax (319) 626-3288 • cell (319) 541-8404 published April 6, 2017 •page 1 determines an Equivalent Resident Unit (ERU) size and each residential home is billed that unit fee, while other non-residential uses are billed per ERU based on the square footage of impervious area (rooftops and parking lots). For example, if the City determines that the ERU is 3,000 square feet and the fee/ERU is set at $3, each 4single family homeowner’s monthly fee would be $3. A commercial business with a building footprint of 3,000 sq. ft. and a 30,000 sq. ft. parking lot, totaling 33,000 sq. ft. of impervious area would have a total monthly bill of $33 (see formula below). There are various other billing methods used, including a single flat fee like we currently use, a dual flat fee (residential and non-residential) and a flat fee based on the amount of impervious area (see City of Ames fees schedule in the attached document) to name a few. Nonresidential formula: 33,000 sq. ft. of impervious area ÷ 3,000 sq. ft. (1 ERU) = 11 ERU’s 11ERU’s x $3 (fee/ERU) = $33 At Tuesday’s meeting, I’d like to discuss Summary of Project Storm Water Expenses our current fee and billing structure in more detail as well as the potential Storm Project % of increase of our fee and/or modification of Water Costs Project our current billing structure. Once we Costs determine what, if any changes the Penn Street, 2016 $2,400,000 $305,000 13% Council is interested exploring, we can Penn Street, 2017 $2,000,000 $415,000 21% invest more time in researching and NL Road /Dubuque Street, 2016 $4,900,000 $479,000 10% investigating said options and how those 965, Phase 3, 2018 $6,000,000 $639,000 11% options would impact residents and business owners. Moreover, I’d like to briefly address how new revenues could be allocated to infrastructure projects, resulting in having to borrow less money against the City’s debt service or TIF valuations, as well as other potential uses of funds. For your reference, above is a summary of recent project’s storm water expenses. The City recently hired a full time Stormwater Coordinator to meet the requirements of the City’s MS-4 Permit. The City has installed various stormwater management practices throughout the community that will require ongoing inspections, maintenance and improvements. Lighting Ordinance You may recall that some time ago an amendment was drafted for lighting athletic fields associated with public facilities, but Council felt that the proposal needed to include specific criteria for consideration and the draft was not approved. We have now added several sections and the modified draft is included for your consideration. Sign Ordinance We are recommending an amendment to the Zoning Ordinance to add a maximum ground sign height of 24’ for industrial zoning districts. Recently we discovered that the current code does not specify the height, as it does in the other districts, but we have been using the 24’ dimension from commercial districts as a standard for many years. published April 6, 2017 •page 2 Bond Sale Summary 2017A 2017 Borrowing Refunding $2,385,000 The agenda includes two resolutions NL Road/Dubuque Street Project $1,088,050 regarding two separate bond sales and loan East Growth Utilities Project $1,226,950 agreements. Bonds will be sold on April 11 Total $4,700,000 for the two issuances. The resolutions included in the packet will be updated by 2017C Bond Counsel when the details of the sale are Refunding $1,250,000 known. The proposed bond sale – scheduled Total $1,250,000 for April 11 - will include two refunding (aka $2,315,000 refinancing) projects as well as new money New Money Refunding $3,635,000 for recently completed projects. A breakdown Total Borrow $5,950,000 of the new and refunding bond sales is shown $192,000 in the figure to the right. Estimated Savings (Includes all 3 refundings) Alternative Source Water Evaluation At the last City Council meeting, it was presented that an agreement for the Alternative Source Water Evaluation report required by the Iowa DNR would be on this agenda. Included in this packet is a Task Order with FOX Engineering that authorizes the engineering firm to undertake this project. The outcomes that will be included are listed on page two of the document. The cost to complete is $43,918. This cost would be included in the costs for the Water Improvements Projects. published April 6, 2017 •page 3 Agenda AGENDA North Liberty City Council April 11, 2017 Regular Session 6:30 p.m. City Council Chambers 1. Call to order 2. Roll call 3. Approval of the Agenda 4. Worksession – Stormwater Fees A. Discussion on Stormwater Fees 5. Consent Agenda A. City Council Minutes, Regular Session, March 28, 2017 B. Claims C. SRF Sponsored Water Quality Project, Pay Application Number 7, Metro Pavers, $183,357.13 D. SRF Sponsored Water Quality Project, Change Order Number 3, Metro Pavers, $1,147.18 E. Phase I Water System Improvements, Division 1 – Water Treatment Plant, Pay Application Number 6, Portzen Construction, Inc., $360,806.27 F. East Growth Area Water & Sewer Extensions, Change Order Number 8, Langman Construction Co., $9,755.25 G. North Liberty Road Improvements Project, Pay Application Number 2, $21,103.06 H. Phase I –Water System Improvements, Division III – Well Construction and Rehabilitation, Pay Application Number 4, Gingerich Well & Pump Service, $351,396.45 I. Phase II WWTP Improvements, Pay Application Number 19R, Tricon Construction Group, $408,381.92 J. Penn Street Project (STP-U-5557(620)—70-52), Pay Application Number 1, Streb Construction Co., Inc. $10,670.00 6. Public Comment 7. City Planner Report City of North Liberty – 2017 Updated: April 6, 2017; 5:00 p.m. Page: 1 8. City Engineer Report 9. City Attorney Report 10. Assistant City Administrator Report 11. City Administrator Report 12. Mayor Report 13. Athletic Field Lighting Ordinance A. Public Hearing regarding proposed athletic field lighting ordinance B. Ordinance Number 2017-01, An Ordinance Amending Chapter 169, “Zoning Code – Development Regulations” of the North Liberty Code of Ordinances by Updating Section 169.12 for Certain Outdoor Sports Field Lighting 14. Sign Ordinance A. Public Hearing regarding the proposed sign ordinance update 15. First consideration of Ordinance Number 2017-02, An Ordinance Amending Chapter 173, “Zoning Code – Sign Regulations” of the North Liberty Code of Ordinances by Updating Section 173.08 Adding a Height Limitation for Ground Signs 16. 2017 Borrowing A. Resolution Number 2017-38, A Resolution authorizing and approving a Loan Agreement, authorizing the call of outstanding bonds, providing for the sale and issuance of General Obligation Corporate Purpose and Refunding Bonds, Series 2017A, and providing for the levy of taxes to pay the same B. Resolution Number 2017-39, A Resolution authorizing and approving a Loan Agreement, authorizing the call of outstanding bonds, providing for the sale and issuance and securing the payment of $1,215,000 Water Revenue Refunding Bonds, Series 2017C 17. Alternative Water Source A. Resolution Number 2017-40, A Resolution approving the Task Order 3373-17A, between the City of North Liberty and FOX Engineering Associates, Inc. for services relating to alternative source water evaluation 18. Old Business 19. New Business 20. Adjournment City of North Liberty – 2017 Updated: April 6, 2017; 5:00 p.m.