14 Feb 2018 Minutes Page 1 of 61 3

MINUTES SECOND MEETING OF 2018 CORPORATE SERVICES COMMITTEE OF THE WHOLE

The Corporate Services Committee of the Whole met in regular session on Wednesday, February 14, 2018 immediately following the Community Services Committee meeting at the Lanark County Administration Building, 99 Christie Lake Road, Perth, Ontario

Members Present: Chair Councillor B. Dobson, Warden J. Fenik, Councillors B. Stewart, J. Hall, J. Torrance, K. Van Der Meer, J. Gemmell, B. Campbell, R. Kidd, S. Mousseau, L. Antonakos, J. Flynn, G. Code, A. Churchill and Smiths Falls Representative D. Quinn.

Staff/Others Present: K. Greaves, CAO L. Drynan, Clerk/Deputy CAO C. Whiticar, Research Assistant J. Bingley, Treasurer/Manager of Corporate Services G. Welsh, Emergency Services Coordinator

Regrets: Councillor S. McLaughlin and Smiths Falls Representative S. Pankow

CORPORATE SERVICES COMMITTEE Chair: Councillor Bill Dobson

1. CALL TO ORDER (Please silence all electronic devices)

The meeting was called to order at 6:25 p.m. A quorum was present.

2. DISCLOSURE OF PECUNIARY INTEREST

None at this time.

Corporate Services - 14 Feb 2018 Minutes Page 1 of 61 3. APPROVAL OF MINUTES

MOTION #CP-2018-09

MOVED BY: Keith Kerr SECONDED BY: Brian Stewart

"THAT, the minutes of the Corporate Services Committee held on January 10, 2018 be approved as circulated."

ADOPTED

4. ADDITIONS AND APPROVAL OF AGENDA

MOTION #CP-2018-10

MOVED BY: Sharon Mousseau SECONDED BY: Gail Code

"THAT, the agenda be approved as presented."

ADOPTED

5. DELEGATIONS (10 MINUTES)

i) Fire Communications System - Signal Issues Mississippi Mills Fire Chief, Pascal Meunier

P. Meunier updated the Corporate Services Committee on the Fire Communications systems, specifically with respect to current challenges being faced with signal issues and how the County plans to resolve these issues.

P. Meunier took questions from Committee.

Committee directed staff to invite Turris Communications to explain the current challenges to Council.

6. PRESENTATIONS

i) Commercial Education Tax Rates Page Councillor, John Hall 9 - 11

Corporate Services - 14 Feb 2018 Minutes Page 2 of 61 Councillor Hall presented a power point presentation, please see attached.

7. COMMUNICATIONS

None.

8. CONSENT REPORTS

i) Report #CA0-03-2018 2017 CORPORATE SERVICES GOALS - FINAL UPDATE

ii) Report #FIN-03-2018 SHORT-TERM INVESTMENTS UPDATE

iii) Report #FIN-04-2018 BUDGET IMPACTS PER ONTARIO REGULATION 284/09

iv) Report #FIN-05-2018 WSIB SCHEDULE 2 RESERVE UPDATE 2017

v) Report #FIN-06-2018 COUNCIL AND LAND DIVISION REMUNERATION AND EXPENSES SUMMARY 2017

vi) Report #FIN-07-2018 DEVELOPMENT CHARGE FUND UPDATE AT DECEMBER 31, 2017

MOTION #CP-2018-11

MOVED BY: John Gemmell SECONDED BY: Sharon Mousseau

"THAT, the recommendations contained in the following Consent Reports for the February Corporate Services Committee meeting be approved:

Report #CAO-03-2018, 2017 Corporate Services Goals - Final Update Report # FIN-03-2018, Short-Term Investments Update Report #FIN-04-2018, Budget Impacts per Ontario Regulation 284/09

Corporate Services - 14 Feb 2018 Minutes Page 3 of 61 Report #FIN-05-2018, WSIB Schedule 2 Reserve Update 2017 Report #FIN-06-2018, Council and Land Division Remuneration and Expenses Summary 2017 Report #FIN-07-2018, Development Charge Fund Update at December 31, 2017."

ADOPTED

9. DISCUSSION REPORTS

i) Report #LCPS-01-2018: Summary of 2017 LCPS Page Activities 12 - 36 Paramedic Chief, Ed McPherson

MOTION #CP-2018-12

MOVED BY: Keith Kerr SECONDED BY: Brian Stewart

"THAT, Report #LCPS-01-2018: Summary of 2017 LCPS Activities be received as information."

ADOPTED

ii) Report #ESC-03-2018 Rescue Services Page Supplementary Report 37 - 49 Emergency Services Coordinator, Garry Welsh

MOTION #CP-2018-13

MOVED BY: John Gemmell SECONDED BY: Keith Kerr

“THAT, Report #ESC-03-2018 of the Emergency Services Coordinator be received as information;

AND THAT, the purchase of cordless revisions of cutter and spreader extrication tools be on a gradual replacement basis

AND THAT, purchases discussed in report #ESC-03-2018 be referred to the 2019 budget deliberations."

DEFEATED

Corporate Services - 14 Feb 2018 Minutes Page 4 of 61

MOTION #CP-2018-14

MOVED BY: Jane Torrance SECONDED BY: Sharon Mousseau

"THAT, the Corporate Services Committee recommend that County Council support option 3 in Report #ESC-03-2018: Rescue Services Supplementary Report, being to continue as status quo, with the existing equipment."

ADOPTED

iii) Report #CS-01-2018 UPDATE TO ONTARIO'S GAS TAX PROGRAM Research Assistant, Casey Whiticar

MOTION #CP-2018-15

MOVED BY: Keith Kerr SECONDED BY: John Fenik

"THAT the County of Lanark supports a municipal public transit system, and is committed to provide support annually;

AND THAT Committee recommend County Council pass a Bylaw to authorize the execution of a Letter of Agreement between Her Majesty the Queen in right of the Province of Ontario as represented by the Minister of Transportation, and the County of Lanark related to funding provided by the Province of Ontario to the Municipality under the Dedicated Gas Tax Funds for Public Transportation Program;

AND THAT beginning February 21, 2018, the County of Lanark agrees to receiving and being responsible for the Dedicated Gas Tax funds from the Province of Ontario as the Host Municipality for the municipal public transit system serving the Town of Smiths Falls."

ADOPTED

iv) Report #C-01-2018: Inaugural Meeting Process Page Clerk/Deputy CAO, Leslie Drynan 50 - 61

Corporate Services - 14 Feb 2018 Minutes Page 5 of 61 Staff were directed to bring back a report to Corporate Services Committee with more information with respect to the Inaugural Meeting Process, more specifically to look at a nomination period, the potential for a deputy warden position, the past warden's potential involvement with EOWC and secret ballets.

MOTION #CP-2018-16

MOVED BY: Richard Kidd SECONDED BY: Aubrey Churchill

"THAT, Report C-01-2018 be received as information;

AND THAT, the inaugural meeting process maintain status quo for the term the of Warden."

ADOPTED

v) Report #C-02-2018 Delegated Authority for Restricted Acts During Lame Duck Period Clerk/Deputy CAO, Leslie Drynan

MOTION #CP-2018-17

MOVED BY: Brian Stewart SECONDED BY: John Hall

"THAT, to ensure the efficient and effective management of the Corporation during a possible "Lame Duck" period, Council delegate authority to the CAO (Chief Administrative Officer) when a lame duck Council is in effect, pursuant to section 275 of the Municipal Act, 2001, to address matters as follows:

• The disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; • The hiring or dismissal of any employee of the municipality; and • Making any expenditure or incurring any other liability which exceeds $50,000 (outside of the current budget);

AND THAT, the CAO advise Council in writing prior to exercising that delegated authority;

Corporate Services - 14 Feb 2018 Minutes Page 6 of 61 AND THAT, the Clerk be directed to prepare the necessary by- law, delegating authority to the CAO from July 27, 2018 to December 4, 2018;

AND THAT, such by-law shall only come into force in the event, when determined by the Clerk with certainty that less than 75% of the current members of Council will be returning to sit on the new Council after Nomination Day of the 2018 Municipal Election."

ADOPTED

vi) Report #C-03-2018 INTEGRITY COMMISSIONER APPOINTMENT Clerk/Deputy CAO, Leslie Drynan

MOTION #CP-2018-18

MOVED BY: Keith Kerr SECONDED BY: Klaas Van Der Meer

"THAT, Cunningham, Swan, Carty, Little & Bonham LLP (Lead - Tony Fleming) be appointed as the Integrity Commissioner for Lanark County;

AND THAT, the Clerk be directed to prepare the necessary appointment by-law for the February 21, 2018 meeting of County Council;

AND THAT, the Warden and Clerk be authorized to execute an agreement with Cunningham, Swan, Carty, Little & Bonham for the provision of services of an Integrity Commissioner;

AND THAT, a copy of this report be circulated to all local municipalities in Lanark County."

ADOPTED

10. DEFERRED REPORTS

None.

11. VERBAL REPORTS

Corporate Services - 14 Feb 2018 Minutes Page 7 of 61 i) Eastern Ontario Wardens Caucus Update Warden, John Fenik

MOTION #CP-2018-19

MOVED BY: Gail Code SECONDED BY: Richard Kidd

"THAT, the Eastern Ontario Wardens Caucus Update be received as information."

ADOPTED

ii) Chief Administrative Officer Update CAO, Kurt Greaves

MOTION #CP-2018-20

MOVED BY: Keith Kerr SECONDED BY: Jerry Flynn

"THAT, the Chief Administrative Officer Update be received as information."

ADOPTED

12. CONFIDENTIAL REPORTS

None.

13. NEW/OTHER BUSINESS

14. ADJOURNMENT

The meeting adjourned at 9:02 p.m. on a motion by Councillors

Leslie Drynan, Clerk/Deputy CAO

Corporate Services - 14 Feb 2018 Minutes Page 8 of 61 MINUTES ITEM14/02/2018 #6.i)

Commercial Education Taxes

John Hall February 2018

Comparison Commercial to Residential

Lanark Highlands

Assessment $300,000

2017 2017

Residential Commercial Ratio

% % Comm/ Tax Rate Taxes Tax Rate Taxes Of Total Of Total Res

Municipal .00576561 $1,730 51% .01021304 $3,064 34% 1.8

County .00376627 $1,130 33% .00667146 $2,001 22% 1.8

Education .00179000 $537 16% .01285667 $3,857 43% 7.2

Total .01132188 $3,397 100% .02974117 $8,922 100% 2

Page 9 of 61 1 MINUTES ITEM14/02/2018 #6.i)

Education Tax Rates • 1998 – Province took control of setting Education taxes (Previously education taxes were determined by school boards) • Regulation 400/98 made under the Education Act sets the education rates – Residential rate set at .00179 for all municipalities – Rates for Commercial, Industrial, Pipeline and Landfill property are set in Table 1 for each municipality at the upper tier level

Tax Rate for the Tax Rate for the Res Taxes Comm Taxes Ratio Municipality Residential Commercial on on Comm/Res Property Class Property Class 300k Assess 300k Assess

Lanark, County of 0.00179 .01285667 7.2 $537 $3,857

Smiths Falls, Separated Town of 0.00179 .01390000 7.8 $537 $4,170

Frontenac, County of 0.00179 .01390000 7.8 $537 $4,170

Leeds and Grenville, County of 0.00179 .01308668 7.3 $537 $3,926

Lennox and Addington, County of 0.00179 .01390000 7.8 $537 $4,170

Renfrew, County of 0.00179 .01362616 7.6 $537 $4,088 Stormont, Dundas and Glengarry, 0.00179 .01390000 7.8 $537 $4,170 County of Ottawa, City of 0.00179 .01129880 6.3 $537 $3,390

Prince Edward, County of 0.00179 .00749030 4.2 $537 $2,247

Toronto, City of 0.00179 .01140000 6.4 $537 $3,420

Dufferin, County of 0.00179 .01012107 5.7 $537 $3,036

Muskoka, District Municipality of 0.00179 .00686026 3.8 $537 $2,058

Page 10 of 61 2 MINUTES ITEM14/02/2018 #6.i)

Table 1 Formula ?? • Contacted MPP Randy Hillier –very helpful but no answer to date – still working on it. • Memo Dec 22, 2017 from Allan Doheny, ADM, Provincial Local Finance Division regarding taxation including 2018 Education Rates “If you have any questions related to these decisions, please contact Chris Broughton, Director of the Property Tax Policy Branch at [email protected] or 416‐ 314‐3801”. Sent email Jan 5 –no answer to date.

Education Property Tax Rates

To assist municipalities with their budget planning, draft education property tax rates for 2018 are attached. The province-wide residential education property tax rate and the target and ceiling business education tax (BET) rates are summarized in the following table. The Province will notify municipalities when these rates have been set in regulation.

2017 Rates 2018 Rates Residential 0.18% 0.17%

BET Target 1.14% 1.09%

Commercial BET Ceiling 1.39% 1.34%

Industrial BET Ceiling 1.39% 1.34%

Page 11 of 61 3

PARAMEDIC SERVICE

Report to

The County of Lanark

#LCPS-01-2018 - Summary of LCAS Activities MINUTES ITEM#9.i) Discussion Report for Corporate Services Committee Feb 14th, 2018

Priority Code System CODE 1: Deferrable call Page 12of61 CODE 2: Scheduled call CODE 3: Urgent CODE 4: Life-threatening CODE 8: Standby Summary of Activities October–December 2017

MOHLTC - Emergency Health Services Branch (EHSB) - (Ambulance)

o Radio Systems-

The MOH announced that the current radio systems will have their life cycle extended for another 5 years.

o Ambulance Mobile Data Program-

The MOH is working on a new mobile data dispatching program that will see information currently dispatched via radio sent electronically to the vehicle computers or cell phones. The MOH is also looking at linking the dispatch information directly to the ambulance call report program to reduce time spent on entering data.

o New Dispatch Call Taking Program (Medical Patient Dispatch System)-

The MOH announced that it is moving forward on implementing a new dispatch program that should see an improvement on the current process. The new program will allow for the better identification/definition of medical call types and dispatch of ambulances.

o Computer Aided Dispatch System- CAD 5.7- Will allow dispatchers to see vehicles in neighbouring municipalities- should reduce the number of times we are called into Ottawa.

Regional Issues-Meetings

Quarterly Meetings-The Chief attended the regional quarterly meetings in Kingston. This regional group is made up of services from Coburg to the Quebec border (13 members). Representatives from the MOHLTC and the Ontario Base Hospital groups are invited to share information.

Items Discussed: MINUTES ITEM#9.i) o Confirmation of Shifts Worked

The Services would like to have the right to ask employees for their work schedules at any other paramedic service they work for. This would help reduce the chances of employees working back to back shifts at two employers. Discussion Page 13of61 focused on developing a letter to send to each employee asking them to provide their work schedules.

o Public Safety Broadband-

Discussion focused on the ongoing progress of the review of radio/communication systems for all first responders in Canada. There are some concerns around the overall governance of the group and seeming lack of communication within the MoH and stakeholder groups, which may result in Ontario services being behind the rest of the provinces. The group discussed other user requirements for Chief Socha to bring forward in the federal project, and all are welcome to send him any additions.

o Flu Divergence Funding-

Services in the Champlain LHIN will be provided with “Influenza Surge” funding to put together three (3) month Community Paramedicine programs to help several agencies (nursing homes, hospital employees, public, fire etc) increase their immunization numbers for influenza vaccine. Lanark County received $25,000 to initiate this program. More details will be shared at the Corporate Services meeting.

o Maintenance of Certification Standard Changes-

The MOH has approved the requirement that each paramedic must complete a minimum of 10 delegated medical acts in order to remain certified as a paramedic. Those paramedics that do not achieve this total will be required to complete an on line education program or in class training day prior to the end of 2017.

o Post-Traumatic Stress Disorder Legislation-

Lanark County Paramedic Service has developed and submitted a PTSD Program to the MOL for review and approval. This plan will further work with our current PEER Support Team program.

o Tiered Response Agreements with Fire Departments-

NO further action has taken place with the fire departments in Lanark County at this time. The current agreements remain in effect.

MINUTES ITEM#9.i) o Bill 148

Discussion on what the services are doing regarding the potential financial and scheduling impact of Bill 148.

Page 14of61 o Driver’s License Checks

Each Service provided an overview of their Driver’s License checks program.

o Use of Emergency Response Vehicles in neighbouring municipalities

The members reviewed the current legislation and use of ERV’s and whether or not they can be used to respond into neighbouring municipalities instead of sending ambulances. Further discussion with the MOH needs to occur as currently it must be the “closest available vehicle”.

o Off Load Delays

All of the service are experiencing an increase in off load delays at all hospitals. The Services motioned to the MOH to address this issue once again.

Service Meetings

 Attended CACC (Dispatch meeting) to review Deployment Plan –updates made to reduce shift overrun.  Attended monthly Senior Leadership meetings at the Almonte Hospital.  Performance management meetings with supervisory staff  Met with external server supplier to update access/use- bring all programs up to date.  Attended Grievance Meetings(4)  Attended Strategic Planning exercise at AGH  Attended Leadership Training Program -STUDER at AGH  Met with regional services to discuss PTSD  Ambulance management Staff meeting- monthly meeting to provide direction on new initiatives and review items/incidences from past month  Attended Emergency Planning meeting at Town of Perth  Attended Joint Health and Safety Meeting  Attended meeting with Palliative care representatives.  Attended local Opioid preparedness meetings in local municipalities  Attended monthly Situation Table Meetings

 Participated in Perth and Smiths Falls Hospital Accreditation Preparedness meeting MINUTES ITEM#9.i)  Presented Ambulance portion of training at annual LEAD Training program.  Provided an overview of the Services capability and pressures of the potential Opioid Problems in Lanark County to the Women’s Institute of Balderson  Attended and participated in the Boot Camp for Physicians - New ER Physicians students put through several scenarios similar

Page 15of61 to what paramedic incur daily  Weekly meetings with Director of Occupational Health and Safety and Infection Control  Held a Labour Management meeting with employee reps  Attending ongoing meetings with WSIB over PTSD claims and expenses  Attending both Rural and Operational Champlain Emergency Health Network meetings  Travelled to Peterbourough to look at new ambulance design (smaller vehicle)  Attended regional CACC Operations meeting  Attended LLG-Sub region LHIN meetings  Met with iMEDIC Representatives to continue with upgrades to e-forms for Service  Attended Rideau Tay Health Links Annual General Meeting in Smiths Falls  Ongoing contract negotiations with CUPE – Reached CA agreement in December.  Attended Champlain Surge Working Group meetings with services involved in Surge Funding  Attended SE LHIN Community Paramedicine Working Group Meetings.

Service Education – MAJOR revisions to the Ambulance Act in 2017.

2017 saw the first major revision to the Ambulance Act since 1997. The changes were significant in areas of the Manual of Practice for both Basic and Advanced Life Support Skills. Combined with a complete revision to the Ontario Ambulance Documentations Standards the MoH has signaled a major change to the work of paramedics.

The Service has spent hundreds of hours training the staff on these new standards. This work was completed without increasing the hours budgeted for training in 2017. With the use of electronic education platforms, modified workers and the Extremely hard work of the Deputy Chief and Commanders we were able to achieve the stated MoH timelines.

Further changes are expected by the fall of 2018 as the MoH continues to implement proposed changes under the “Putting Patients First” Act.

During the month of October, the LCPS paramedics participated in continuing medical education (CME) session. The CME day began at 0800 and concluded at 1600. The topic of the Fall CME: Emergency Child Birth Management.

At the request of the Medical Advisory Committee the Association of Ontario Midwives developed an Ontario paramedic training program in preparation for the new Emergency Child Birth Medical Directive.

MINUTES ITEM#9.i) Online modules covering Anatomy and Physiology and other Obstetrical Emergencies were delivered ahead of time.

The following education was provided to the paramedics in class by local Midwives:

Uncomplicated Childbirth

Page 16of61   Shoulder Dystocia  Breech Birth  Malpresentation and cord Prolapse  Postpartum Hemorrhage  Denied/ Hidden Hemorrhage

External Joint Training

 Member of Lanark County Situation Table  Boot Camp for Physicians . Investigations

 There were no complaints received during this time period.

Health and Safety-Lost Time Accidents or Occupational Illness

 There were 2 incidents reported during this period. October – December 2017. 1. – strain while extricating a patient down the stairs on a stair chair. 2. – Slip on an unsalted walkway landing on knees. There was lost time with first incident but not the second.

______

MINUTES ITEM#9.i)

Page 17of61

CHART 1 TOP 10 DISPATCHED CALLS FOR 2017

The chart below is a comparison of the top 10 dispatched calls listed by base in Lanark County for 2017:

Carlton Smiths Lanark Dispatch Problem Almonte Perth Totals Place Falls Highlands Generally Unwell 138 254 184 268 21 865 Breathing Problem 63 174 215 315 29 796 Trauma ‐ Blunt/Assault 210 139 182 134 29 694 Fall 139 80 138 130 18 505 Abdominal Pain 73 73 107 142 14 409 Chest Pain/Heart 62 84 97 104 12 359 MVC‐Automobile 58 68 67 109 21 323 Decreased LOC/Unconscious 45 56 77 76 20 274 Stroke 29 46 68 91 6 240 Cardiac Arrest (Age Nt Dtrmd) 29 46 34 47 9 165 MINUTES ITEM#9.i)

Note- The top 10 calls continue to be the most severe medical conditions.

Page 18of61

CHART 2 MEDICATION ADMINISTRATIONS 2017

The following chart highlights the medications used by Lanark County Paramedics as well as the number of times they were required in 2017. As demonstrated in past years, medication administration continues to rise each year.

Medication 2014 2015 2016 2017 Salbutamol Neb 2.5mg 164 205 215 269 Salbutamol MDI 146 181 127 140 ASA 244 204 226 182 Nitro 136 139 141 92 Gravol 133 155 184 181 Glucagon 75 82 75 85 Oral Glucose 70 71 65 84 Ketorolac 10 62 83 89 Benadryl 15 18 20 15 EPI 10 13 12 7 D10W 0 0 0 8 D50W 0 11 10 6 MINUTES ITEM#9.i) Acetaminophen 1 4 41 34 Ibuprofen 0 2 21 25 Naloxone 0 0 1 8 Page 19of61 Total 1004 1147 1220 1225

CHART 3 AGE CHART FOR PATIENTS TRANSPORTED

Age Year 1 to 9 to 18‐ 35 to 51 to 66 to 81‐ <1 100+ 8 17 34 50 65 80 99 2015 60 110 267 810 728 1698 2573 2850 27 2016 35 100 293 883 879 1941 2702 2877 25

2017 47 108 298 1098 839 1820 2833 3011 43

This chart outlines the age range of the patients assessed by Lanark County Paramedics. It is apparent that we are now treating more elderly patients in the 66-99 age range and patients in the 18-34 year old range.

MINUTES ITEM#9.i)

Page 20of61

CHART 4 PATIENT CARRY CALL VOLUME (CODES 1-4) BY TIME OF DAY

562 562 551

600 541 541 530 530 529 509 500 497 493 493 489 481 478 476 474 469 457 455 454 451 450

500 437 415 389 377 375 372

400 335 305 301 293 266 257 250

300 234 207 187 184 178 173 161 161 158 156 152 151 145

200 134 109

100

0 0h 1h 2h3h4h5h 6h 7h 8h 9h 10h 11h 12h 13h 14h 15h 16h 17h 18h 19h 20h 21h22h23h Time of Day 2016 2017

You will notice in the chart that overall year after year, the call volume in Lanark Coounty is increasing MINUTES ITEM#9.i) This increase may be attributed to factors such as an aging population and increase in population density in the call dispatch area. While our evening ambulance (added to the fleet in 2016), which runs from 17:00-01:00, has asssisted in this increasing call volume by expediting care and transport to local hospitals as well as improving

Page 21of61 response times, more assistance in this time period will be required to ensure we keep our RTS at acceptable levels as call volume expands in the evening/night time periods.

CHART 5 DISPATCH CALL VOLUME CHANGES BY YEAR 2015-2017

2015 2016 2017 Region Totals Totals Totals Code Code Code Code Code Code Code Code Code Code Code Code Code Code Code 1 2 3 4 8 1 2 3 4 8 1 2 3 4 8

Smiths Falls 363 38 505 991 665 1,897 400 44 531 874 876 1,849 460 39 681 980 4 2,160

Perth 274 88 756 900 1,001 2,018 281 75 871 848 915 2,075 225 37 991 873 779 2,126

Montague 0 0 63 196 108 259 0 3 76 240 236 319 1 0 67 238 1,237 306

Mississippi Mills 38 9 211 572 3,417 830 58 2 258 587 3,406 905 76 9 264 709 3,609 1,058 Lanark 2 0 148 414 158 564 1 0 167 343 103 511 1 0 170 362 85 533 Highlands Drummond 0 0 149 413 3,541 562 2 1 143 421 3,006 567 0 3 109 306 2,987 418 North Elmsley

Carleton Place 135 14 282 616 1,162 1,047 158 12 301 661 1,373 1,132 136 10 372 756 1,430 1,274

Beckwith 0 0 108 318 793 426 0 0 104 306 544 410 1 0 115 390 543 506

Tay Valley 2 1 133 351 2 487 2 10 128 328 4 468 2 0 115 306 2 423 Total Calls 814 150 2,355 4,771 10,847 902 147 2,579 4,608 10,463 902 98 2,884 4,920 10,676 8,090 8,236 8,804 18,937 18,699 19,480

During this time period (2015-2017) the dispatch calls for patient calls (not emergency standby calls) has increased by 8.1%.

Note, these stats do not include calls done by Lanark County Paramedic Service in other areas or calls done in Lanark by other Services (this information is included later in the report). If included, both would increase MINUTES ITEM#9.i) the total call volume.

Page 22of61

CHART 6 TOTAL “PATIENT CARRYING” CALL VOLUME (CODES 1-4) COMPLETED IN LANARK COUNTY IN 2017

Region 2016 2017 Yearly Increase

Smiths Falls 1849 2,160 16.82% Perth 2075 2,126 2.46% Montague 319 306 -4.08% Mississippi Mills 905 1,058 16.91% Lanark Highlands 511 533 4.31% Drummond North Elmsley 567 418 -26.28% Carleton Place 1132 1,274 12.54% Beckwith 410 506 23.41% Tay Valley 468 423 -9.62% Total Calls 8,236 8,804 6.90%

MINUTES ITEM#9.i) Note: The number of “Patient Carrying” calls continues to rise year over year with a 6.9% increase in 2017 over 2016.

Page 23of61 Note, these stats do not include calls done by other Services (this information is included later in the report). If included, it would increase the total call volume.

CHART 7 CRITICAL MINIMUM EMERGENCY COVERAGE (CMEC)

2016 Critical MEC 2017 Critical MEC Time of Day 2016 Total Calls 1‐4 2017 Total Calls 1‐4 Transporting Vehicles (One Ambulance left) (One Ambulance left)

01:00‐03:59 515 520 40 41 4 04:00‐07:59 632 836 44 80 4 08:00‐08:59 265 377 25 26 5 09:00‐11:59 1336 1536 59 24 7 12:00‐15:59 1987 2020 79 33 7 16:00‐16:59 416 493 53 19 6 17:00‐20:59 1728 1924 156 154 5 21:00‐00:59 1357 1098 130 66 5 Totals 8236 8804 ***586 ***443

1) Critical Minimum Emergency Coverage is defined as having one or less ambulances available to respond to a call.

NOTE: The Emergency Response Vehicle(s) (ERV) is not included in these statistics as they do not transport patients (but, they are still available to respond to any call), thereby ensuring that we have emergency response capability despite the low number of available ambulances.

2) Critical Emergency Coverage is dependent on call volume by time of day and the number of transporting ambulances available to respond to a call.

3) ***You will note that with the addition of the new 17:00—01:00 ambulance put into service in 2016, our Critical MEC levels have

been REDUCED in 2017 as compared to 2016 (443 as opposed to 586) in the 17:00-01:00 despite the call volume increasing in MINUTES ITEM#9.i) this time period.

However as we are beginning to see an increase in call volume during the time periods of 17:00-03:00 we will need to add an additional ambulance to this time period in order to keep in check the number of times we enter into CMEC.

Page 24of61

CHART 8 IMPACT ON CMEC WHEN DOING CALLS IN OTTAWA AND LEEDS

2017 2017 2017 2017 Critical Ambulances Ambulances in Vehicles Total MEC (One in Leeds Time of Day Ottawa During on Duty Calls 1‐4 Ambulance During CMEC left) CMEC

01:00‐03:59 520 41 4 12 4

04:00‐07:59 836 80 2 15 4 08:00‐08:59 377 26 2 8 5 09:00‐11:59 1536 24 0 11 7 12:00‐15:59 2020 33 0 11 7 16:00‐16:59 493 19 1 7 6 17:00‐20:59 1924 154 11 46 5 21:00‐00:59 1098 66 4 13 5

Totals 8804 443 24 123 MINUTES ITEM#9.i)

Note: In 2017 Lanark County Paramedics were responding to calls in Ottawa 24 times when we had one or less

ambulancesPage 25of61 available to respond to calls in Lanark County. In Leeds this number was higher at 143 times.

CHART 9 CALLS RESPONDED BY LCPS IN OTHER MUNICIPALITIES

Year UTM 2011 2012 2013 2014 2015 2016 2017 Increase Leeds Grenville County 595 635 690 735 856 794 904 13.85% Ottawa, City of 204 191 210 249 300 405 507 25.19% Lennox & Addington County 0 1 0 2 0 1 1 No Change Frontenac County 76 85 65 82 70 73 87 19.18% City of Cornwall 3 0 0 1 2 2 0 -200.00% Prescott & Russell County 0 0 0 0 0 0 0 No Change County of Prince Edward 0 0 0 0 0 0 0 No Change County of Hastings 0 2 0 1 1 0 0 No Change Renfrew County 10 20 27 25 18 30 68 126.67% Total Calls 888 934 992 1,095 1,247 1,305 1567 20.08%

MINUTES ITEM#9.i) Note: Responding to calls in both Ottawa and Leeds and Grenville area puts added pressure on the Services ability to respond to calls in Lanark.

Page 26of61

CHART 10 CALLS RESPONDED TO BY OTHERS IN LANARK COUNTY

Year UTM 2011 2012 2013 2014 2015 2016 2017 Increase Leeds Grenville 32 39 39 59 68 50 63 26.00% County Ottawa, City of 290 434 375 102 150 135 160 18.52% Lennox & 4 3 2 2 1 0 1 100.00% Addington County Frontenac County 64 60 59 60 112 127 82 -35.43% City of Cornwall 1 1 1 1 0 1 0 -100.00% Prescott & Russell No 0100000 County Change County of Prince 0 1 0 0 0 0 1 100.00% Edward County of 4 1 2 3 1 15 8 -46.67% Hastings Renfrew County 403 311 159 65 32 53 87 64.15%

Total Calls 798 851 637 292 364 381 402 5.51% MINUTES ITEM#9.i)

Page 27of61

CHART 11 TOTAL CALL VOLUME COMPARISON (INCLUDES ALL CALLS COMPLETED) BETWEEN 2016-2017

Total Patient Calls Total Codes Total Total Calls Completed Total Calls Completed Total Calls 1-4 in Lanark Non-Jurisdictional Standbys including Non- Completed by Other Completed County Calls Completed Completed Jurisdictional Services

2016 8,236 1,305 9,541 10,463 20,004 381 20,385

2017 8,804 1,567 10,371 10,676 21,047 402 21,449 MINUTES ITEM#9.i) Year 6.90% 20.08% 8.70% 2.04% 5.21% 5.51% 5.22% Increase

Page 28of61 This chart offers a comparison between 2016 and 2017 of every call completed by Lanark County Paramedics. There has been an increase in every type of call between 2016 and 2017. Response Time Standards

1- Sudden Cardiac Arrest (SCA): These calls include a patient who suffers a sudden cardiac arrest. In some cases the patient may not be actively resuscitated due to various reasons (valid Do Not Resuscitate Orders, death due to Trauma and obviously dead patients) these pts do not fall under SCA.

“For a Sudden Cardiac Arrest call, the Lanark County Ambulance Service will endeavour to have a responder** equipped and ready to use an Automatic External Defibrillator (AED) at the location of a patient within 6 minutes, 50 percent of the time.”

**Refers to any first responder who is trained in the use of an Automatic External Defibrillator

2- CTAS Level 1: These calls include all medical/trauma type calls in which the patient should receive medical attention in specific time periods as set out in the CTAS standards.

For a patient determined to be CTAS 1, the Lanark County Ambulance service will endeavor to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of the patient within 8 minutes, 55 percent of the time.

3- CTAS Level 2-3-4 or 5 Calls: These calls include all medical/trauma type calls in which the patient should receive medical attention in specific time periods as set out in the CTAS standards.

CTAS Level 2- Emergent- Conditions with abnormal vital signs with hypoperfusion (low blood volume), strokes, severe diabetic, active labour. Require immediate medical attention.

CTAS Level 3- Urgent- Conditions that could possibly lead to a serious medical situation: sever pain, abdominal pain, mild SOB.

CTAS Level 4- Less Urgent- mild injuries/illnesses usually related to the patient’s age.

CTAS Level 5 - Non-Urgent - Minor illnesses/injuries that could wait several hours for assessment.

For a patient determined to be a CTAS 2-3-4 or 5, the Lanark County Ambulance Service will endeavor to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient within 10 minutes, 55% of the time.

Response Time Standard

CTAS Level Time Standard At Scene % MINUTES ITEM#9.i)

SCA 6 50% CTAS 1 8 55%

CTAS 2 – 5 10 55% Page 29of61

Chart 1: Identifies the calls that meet the criteria for RTS for October, November and December 2017.

A-October B-November

CTAS CTAS CTAS 1 CTAS2 CTAS3 CTAS4 CTAS 5 CTAS 1 CTAS2 CTAS3 CTAS4 CTAS 5 SCA SCA 5 9 82 301 103 44 3 8 108 288 92 46 Total Total Achieved Achieved 4 8 65 208 69 29 1 3 73 211 68 32 RTS RTS 1 1 17 93 34 15 Not RTS 2 5 35 77 24 14 Not RTS 80.00% 88.89% 79.27% 69.10% 66.99% 65.91% RTS % 33.33% 37.50% 67.59% 73.26% 73.91% 69.57% RTS %

C-December

CTAS SCA CTAS 1 CTAS2 CTAS3 CTAS4 CTAS 5

Total 2 8 95 262 108 57 Achieved 1 5 69 182 87 39 RTS Not RTS 1 3 26 80 21 18 RTS % 50.00% 62.50% 72.63% 69.47% 80.56% 68.42% MINUTES ITEM#9.i)

Page 30of61

The graphs found below display RTS scores and whether the service is effectively meeting its response times. The black arrowed line represents the standard response time goal of 50% for all SCA calls and 55% for CTAS 1-5. The grey bars represent the percentage of response time standards in each month.

Graph 1:

Response Time Performance: CTAS SCA 100.00% 80.00% 80.00%

60.00% 50.00% 50% 40.00% 33.33%

20.00%

0.00% October November December

CTAS SCA

Graph 2:

ResponseTime Performance: CTAS 1

100.00% 88.89%

80.00% 62.50% MINUTES ITEM#9.i) 60.00% 55% 37.50% 40.00%

20.00% Page 31of61 0.00% October November December

Graph 3:

Response Time Performance: CTAS 2‐5 90.00% 79.27% 80.56% 80.00% 72.63% 73.26% 73.91% 67.59% 69.10% 69.47% 69.57% 68.42% 70.00% 66.99% 65.91% 60.00% 50.00% 55% 40.00% 30.00% 20.00% 10.00% 0.00% CTAS 2 CTAS 3 CTAS 4 CTAS 5 October November December

Graph 4: This graph demonstrates the average Response Time Standard throughout 2017 as a whole.

Overall Response Time standard by CTAS for 2017 80.00% 75.07% 71.35% 71.71% 73.02% 70.00% 57.74% 60.00%

50.00% 46.65%

40.00% MINUTES ITEM#9.i)

30.00%

20.00%

Page 32of61 10.00%

0.00% CTAS SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5

Perth Evening Ambulance (January to December)

Deployed in April, 2016, the Perth based evening ambulance is on duty 7 days a week, from 17:00-01:00 hours. The evening ambulance has been an integral part in expediting response times and transport to the hospitals, lowering Critical MEC times and minimizing standbys. The vehicle is based out of Perth.

The following chart outlines the types/priority of calls by region this ambulance responded to in 2017.

Priority Region

Code 4 Code 3 Code 2 Code 1 Code 8

Smiths Falls 47 47 9 18 0

Perth 114 120 39 7 1

Montague 6 6 1 98 42

Mississippi Mills 12 16 0 68 17

Lanark Highlands 20 6 0 0 1

Drummond North Elmsley 18 10 11 112 32

Carleton Place 14 24 4 65 28 Beckwith 12 3 0 20 7

Tay Valley 36 26 0 0 0

Totals 279 258 64 388 128

MINUTES ITEM#9.i)

Page 33of61

This graph outlines the call locations of the patient contact calls completed by the evening ambulance (17:00 – 01:00):

Total Patient Contact for the Perth 17:000‐01:00

300 280

250

200

151 150 121 111 107 96 100 62

50 35 26

0 Smiths Falls Perth Montague Mississippi Lanark Drummond Carleton Place Beckwith Tay Valley MINUTES ITEM#9.i) Mills Highlands North Elmsley

Patient Contact

Page 34of61

County Wide ERV (January to December)

The County wide Emergency Response Vehicle (ERV) is on duty 7 days a week, from 16:00-00:00 hours. The primary purpose of the County Wide ERV is to provide immediate emergency area coverage to areas when the regular ambulance is already on another call. The ERV is an essential part of the fleet, as it once again ensures that emergency patient care is being provided immediately, lowers response times and ensures that Critical MEC times are being kept to a minimum. The County Wide ERV is based in Smiths Falls but is immediately sent to post in Carleton Place at 1600 hours daily.

The following chart outlines the types/priority of calls by region this ambulance responded to in 2017.

Priority Region Code 4 Code 3 Code 8

Smiths Falls 50 12 0 Perth 19 4 178

Montague 12 4 248

Mississippi Mills 24 4 188

Lanark Highlands 0 0 0

Drummond North Elmsley 17 5 60 Carleton Place 59 19 19

Beckwith 22 5 29

Tay Valley 3 1 0

MINUTES ITEM#9.i) Totals 206 54 722

Page 35of61

This graph outlines the call locations of the patient contact calls completed by the CWERV

Total Patient Contact for County Wide ERV

90 78 80

70 62

30 28 27 23 22 20 16

10 4 0 0 Smiths Falls Perth Montague Mississippi Lanark Drummond Carleton Place BeckwithTay Valley MINUTES ITEM#9.i) Mills Highlands North Elmsley

Patient Contact

Page 36of61

MINUTES ITEM14/02/2018 #9.ii)

Rescue Services Supplementary Report #ESC‐03‐2018 Corporate Services Committee February 14, 2018 Garry Welsh, Emergency Services Coordinator

Purpose • To present additional information on the rescue service equipment currently located at local fire stations throughout Lanark County, but not part of the Rescue Unit inventory.

Page 37 of 61 1 MINUTES ITEM14/02/2018 #9.ii)

Background Following the presentation of Report #ESC‐002‐ 2018, on January 10, 2018, additional information was requested to confirm exactly what rescue equipment capabilities existed outside of the Rescue Services Program.

Discussion

Each of the three Rescue Units is equipped with comparable equipment.

Page 38 of 61 2 MINUTES ITEM14/02/2018 #9.ii)

Driver Side Compartment #1 Slide Out Trays Tool Belts (4): -flashlight -side cutters -window punch -10” pry bar -marker -1 roll of electric tape -scissors -carpet knife -telescopic mirror -seat belt cutter

Fire extinguishers (2) Eye wash station, Lock Pylons (4 – small, 4 – sides (2) medium, 4 – large) Honda Generator, Check 120 Volt Generator Cord Wheel Chocks (2) fuel, oil etc. Power Panel (Breaker) Absorball for Winter Grit 100 ft black extension cord Check to ensure it’s in the reel OFF position, GFCI Converter cords (2) 30A – Needle Disposal bin Hand sanitizer station 15A (for generator) Hard covers Garbage Can 2 stop signs

Driver Side Compartment #2 Top Shelf Impact Socket Kit – Check New Air Chisel kit – Bits (3 1 – Leather Tarp, 1 – Sockets long, 3 med. 1 short), hose, Canvas Tarp manifold (check fittings), chisel (check chuck) Hard Protect – clean, dry Electric Mikita Impact ½ Air Chisel Kit drive – in box Driver Side Compartment #2 Middle Shelf SCBA Air Cylinders (4) – O2 Bottle – Box N95 masks

Safety glasses (5 Rubber gloves (2 boxes) Paper towels Traffic wands (3) Coveralls (2) gloves, hand sanitizer Rescue Helmets (2) Caution tape rechargeable tripod lights (2) Safety vests – 4 Road Flares (minimum 8) Orange Flag Accountability Board

Page 39 of 61 3 MINUTES ITEM14/02/2018 #9.ii)

Tool Box (plastic blue & grey): 1 – 4” pry bar 1 – small vise grip 1 – glass removal tool 2 – 6” pry bars 2 – glass punches 2 – hose wrench 1 – 12” cresent wrench 1 – yellow handle tin snips 2 – spring loaded clamps 1 – large flat screwdriver 1 – glass saw/tool 1 – wiper blade 1 – large Philips 1 – roll of duct tape 1 – 14” flat blade 1 – small bolt cutters 2 – 2” webbing 1 – 2 lb mini sledge hammer 1 - #2 Robertson 1 – slide pic axe 1 – Elevator key screwdriver 1 – hacksaw (1 hacksaw kit) 1 – cable cutters 2 – 4” flat screwdriver 1 – dead blow hammer 1 – marker

Soap & Water spray bottle 2 – Sawsall Kits 1. – Air Saws-all Kit Yellow extension cord (Milkwaukee) Check condition of cord, quick release twist lock, blades

Driver Side Compartment #3 Top Tray Pull out drop shelf – check working order 1 – Halligan tool 2 – square mouth shovels 2 – fire brooms 1 – 8lb sledge hammer 1 – 10 lb Sledge hammer 1 – Jack All 1 – 24” bolt cutters 1 - Push broom 1 – 36” Pry Bar 1 – The RAT tool

Driver Side Compartment #3 Bottom Tray Plastic Box: -regulator (green hose attached) 2 – hoses (Yellow & Red) 1 – Manifold control 5 – coupler 6 – Air bags 6 – protective rubber mats 2 – Plastic pads

Page 40 of 61 4 MINUTES ITEM14/02/2018 #9.ii)

Driver Side Compartment #4 110 volt hose reel 2 gallon gas can Homelite cut off saw Husqvarna Chain saw Husqvarna Cut off saw

2 – cable ratchet Chain comalong 4 – D ring chains come-along 5 ft. utility chain 2 – short chains with cleuis Amkus hydraulic oil 1L 10W30 oil 1L 2 stroke oil Nike Hand Spreaders 6 cans mixed fuel

Amkus Combo Tool Weber Spreaders Chain clevis for spreaders 1 – Blue Hose/ 1 Red Hose Set tips for spreaders

Rear Compartment 2 – Hydraulic reels Hydraulic cutters (TNT) Gas can TNT pump Spreaders (TNT) RAM 12” RAM 24” RAM 36” 2 – spare hydraulic Hose (1 red, 1 blue) Square RAM tip 2 – Tripod Lights (outside) Pedal cutter Hand pump New Edraulics RAM Hydraulic Unit – oil/gas

Page 41 of 61 5 MINUTES ITEM14/02/2018 #9.ii)

Passenger Side Compartment #1 Tupperware teddy bears Tupperware carabineer Tupperware neck brace and (Minimum 8 carabineers) pocket masks Burn blankets Pillows Rubbermaid container – Ropes (dry, clean) Mini fridge (check water 6 – poly tarps level) 2 – tool tarps (large) 65 mm hose – capped on Burn blankets (2) speedy splints one end KED Kit First Aid Kit (Minimum 1) Medical Bag (Red) – intubation kit Winch 2 – large straps 2 – small straps Swatch Block Remote for winch

Passenger Side Compartment #2 Long 4 x 4 blocking 4 Step chocks 6x6 long blocking Extra 4 x 4 cribbing Extra 6 x 6 cribbing Step chocks 1 extra 2x8, 2x6 kit 3 – composite cribbing 1 extra carton of wedges Milk Crates (6): 2 – 6x6 2 – 4x4 2 – 2x4 2 – wedges

Page 42 of 61 6 MINUTES ITEM14/02/2018 #9.ii)

Passenger Side Compartment #3 4 ft. Featherlite step 2 – 56” to 88” paratel struts ladder 4 – Paratech bases 8 – ratchet straps 6 – rescue hooks 2 – 12” extensions 2 – 25” to 36” extensions 4 – adjustable heads 2 – 36” extensions 2 – 24” extensions 2 – 37” to 58” extensions 2 – Strut base 4 – Paratech V Tips 2 – Paratech Contour tips combination kits 4 – Bag Oclansorb Powersorb sock bag 2 – sets of water flippers

Personal Protective Equipment

Page 43 of 61 7 MINUTES ITEM14/02/2018 #9.ii)

Local Fire Service Rescue Equipment

Fire Service Tools Specifications

Township of Beckwith Hydraulic Tools Pump TNT 10,500 psi - high pressure - twin ports (2011) Telescopic Ram TNT model TLS 50" HP (2016) Spreader TNT model S-100 HP (2016) Telescopic Ram TNT model SLR 36" HP (2011) Telescopic Ram TNT model TLS 50" HP (2011)

Other Equipment Stihl rotary saw, Stihl vent saw, Stihl chainsaw, Saws Husqvarna chainsaw Milwaukee reciprocating saw (battery), Porter-Cable reciprocating saw (powered), glass master manual Windshield Cutters windshield saw (2). Vehicle Stabilization Two ratchet style stabilizer arms (1.5 m or 5 ft) Cribbing large assortment of wooden 6x6, 2x4 and wedges Come-along winch (1)

Local Fire Service Rescue Equipment

Fire Service Tools Specifications

Town of Carleton

Place Hydraulic Tools (Cordless) Ram Hurst R421 E2 (2015) Spreader Hurst SP300 E2 (2015) Cutter Hurst S7000 E2 (2015) Cutter TNT C-20 HP (2011) Back up batteries and electrical connections for each tool

Cribbing 4 sections of 8” X 6” 4 sections of 6” X6” 24 sections of 4” X 4” 10 sections of 2” X4” Wedges in a variety of sizes and styles

Other Equipment Hand Pump Spreader: TNT - 5 inch spread with 5 ton capacity Saws: Dewalt Reciprocating Saw (2015), Stihl TAS 230 Cut Off Saw (2016) Windshield cutter: Rhyno Windshield Cutter (2015) Air Bags: Maxiforge KP1-5 (4.8 ton), Maxiforge KP1-12 (12 ton) Vehicle Stabilization: Paratech TVS 100 Stabilizer, Paratech TVS 200 Stabilizer Rocker Panel Support, 4 Wheel Chocks Manual Glass Cutter, Seatbelt Cutters, Hacksaw Paratech Pry Axe, Paratech Halligan Bar 2 Tie Boss Rope Safety Sets Ratchet Strap – 1,500 kg (3,333 lb) capacity Small and Large Hard Protection, Safety Gloves, Safety Glasses Tarpaulins, Oclansorb Spill Absorbant 2 STOP/SLOW Traffic Direction Signs Generators – At least a 5,000 watt generator on all units 16

Page 44 of 61 8 MINUTES ITEM14/02/2018 #9.ii)

Local Fire Service Rescue Equipment

Township of Drummond / North Elmsley (BBD & E Station) No additional equipment

Fire Service Tools Specifications

Township of Lanark Highlands Hydraulic Tools Spreader TNT High Pressure (2014) Cutter TNT High Pressure (2014) Power Unit TNT High Pressure (2014)

Other Equipment Jaws of Life: Low pressure hand-operated tools (2000) Saws: Corded reciprocating saw, chainsaws (5) and rescue saws (2) Air Bags: Paratech - High pressure Air Tools: Chisel and Gun Generators: (7) ranging from 1,400 watts to 12,000 watts Winches: (2) 4,000 lb and 10,000 lb

Local Fire Service Rescue Equipment Fire Service Tools Specifications

Town of Mississippi Mills Hydraulic tools: Telescopic Ram: TNT Long (2007) Telescopic Ram: TNT Short (2007) Spreader TNT (2007) Cutter TNT (2007)

Other equipment: Rescue Saw Manual Windshield Cutters Vehicle Stabilization – 1 set ARS 4’ (2010) Cribbing -1 set Come-along winch Air Chisel Generator – 5,000 watt (1997)

Township of Montague No additional equipment

Fire Service Tools Specifications

Town of Perth (1) Hydra Sped’R Manual Spreader – (approx.1970) (1) Sawsall Windshield Cutter – (2017) (10) Wooden Cribbing Blocks – 4” X 4” X 30” (2003) (1) Manual Cable Unit Winch (3) Honda Generators – 3,000 watt capacity (2005) 18

Page 45 of 61 9 MINUTES ITEM14/02/2018 #9.ii)

Local Fire Service Rescue Equipment

Fire Service Tools Specifications

Tay Valley Township (South Sherbrooke Fire Station) Hydraulic Tools Combination Spreader / Cutter TNT C20 (2004) Spreader TNT C20 (2004) Telescopic Ram TNT R30 (2004)

Portable Hydraulic Pump TNT

Other Equipment 3 Vetter Airbags – Various sizes Wood Cribbing – Various sizes 1 Hand Winch 1 Air Chisel 3 Generators

Fire Service Tools Specifications

Town of Smiths Falls Hydraulic Combination Tools Spreader / Cutter TNT Low-pressure 5,500 PSI (2011) Spreader / Cutter TNT High-pressure 10,500 PSI (2011)

Other Equipment Rescue Saws (2) Stihl TS 350 and TS 360 (1987) Generators (2) 3,800 watt (1998) and 6,600 watt (1999) Additional equipment from Basic Rescue Kits (1984) 19

2016‐2017 rescue calls to assist outside of Rescue Unit base jurisdictions

Year Rescue #1 Rescue #2 Rescue #3 BBD&E Mississippi Mills Montague

2016 1 Call in Perth 2 Cancelled – Beckwith 1 Call in 3 Completed Calls 1 Call in Lanark Highlands 1 Cancelled – Lanark Highlands Beckwith 7 Cancelled 4 Cancelled - Lanark Highlands

2017 1 Call in Perth 1 Call in Lanark Highlands No calls 2 Completed Calls 2 Cancelled – Lanark Highlands 2 Cancelled - Beckwith outside of 4 Cancelled Township of Montague

Page 46 of 61 10 MINUTES ITEM14/02/2018 #9.ii)

Analysis • Two main vendors in Ontario for battery‐ powered extrication equipment • Prices are comparable but vary with features • Discounts offered for multiple purchases

Options Option 1: Purchase three sets of cutters and three sets of spreaders with battery packs. Quoted price between $90,000 and $100,000. Option 2: Purchase cordless versions of cutter and spreader extrication tools on a gradual, replacement basis. (recommended) Option 3: Continue with the existing equipment.

Page 47 of 61 11 MINUTES ITEM14/02/2018 #9.ii)

Financial Implications

The quoted price for the equipment listed under option 1 would be between $90,000 and $100,000, depending on models selected.

Local Municipal Impact

The Lanark County Rescue Services provide support, expertise and equipment, in the event an incident exceeds the resources of the Local Municipal Fire Services

Page 48 of 61 12 MINUTES ITEM14/02/2018 #9.ii)

Conclusions

The Lanark County Rescue Services Program provides our Local Municipal Fire Departments with skilled responders who are equipped with specialized tools. Technological advances in tools for extrication and associated training can enhance these life‐saving capabilities.

Page 49 of 61 13 Report #C‐01‐2018 Inaugural Meeting Process

Corporate Services Committee MINUTES ITEM#9.iv) February 14, 2018

Page 50of61 Leslie Drynan, Clerk/Deputy CAO PURPOSE

• The purpose of this report is to present options to initiate discussion on the Inaugural Meeting process, as requested in 2017. MINUTES ITEM#9.iv) Page 51of61 2 BACKGROUND

• The Lanark County Procedural By‐Law was updated in the fall of 2017, however at that time, it was recommended that potential amendments to the Inaugural Meeting process (nomination process and election of the Lanark County Warden) be deferred to 2018. MINUTES ITEM#9.iv) Page 52of61 3 SUMMARY OF NOMINATION PROCESS FOLLOWED BY EASTERN ONTARIO COUNTIES

County of Frontenac (One Year Term) • Nominations made by one Councillor and seconded by another Councillor take place at the Inaugural Meeting held in December. Only the Mayors of the Townships are eligible to hold the office of Warden and Deputy Warden.

• Nominations must have a mover and seconder at the Inaugural Meeting and are received until Council by Motion closes the nominations.

• In the event an election is required, voting is by secret ballot.

County of Hastings (Two Year Term) • Nominations made by one Councillor and seconded by another Councillor take place at the October session of County Council. Nominations are received at the

October Session of County Council. Each nomination must be duly moved and MINUTES ITEM#9.iv) seconded by a member of County Council at the October meeting.

• In the event an election is required, voting is by secret ballot. Page 53of61 4 SUMMARY OF NOMINATION PROCESS FOLLOWED BY EASTERN ONTARIO COUNTIES‐ (CONT’D.)

County of Lennox and Addington (One Year Term) • Nominations made by one Councillor, seconded by another Councillor take place at the Inaugural Meeting held in December.

• In the event an election is required, voting is by secret ballot.

County of Northumberland (One Year Term) • Nominations made by one Councillor and seconded by another Councillor take place at the Inaugural Meeting held in December.

• In the event an election is required, voting is by secret ballot. MINUTES ITEM#9.iv) Page 54of61 5 SUMMARY OF NOMINATION PROCESS FOLLOWED BY EASTERN ONTARIO COUNTIES‐ (CONT’D.) County of Peterborough (Two Year Term) Nomination Process in a non‐municipal election year: • Nomination Forms provided to Councillors at the November regular meeting of County Council. November 15 is the close of nominations. The nomination form requires the signatures of the nominee and two county councillors.

• At the second Regular County Council meeting in November, County Council will receive a report on valid nominations received for the position of Warden.

• An election or an acclamation will occur at the first meeting in December.

Nomination Process in a municipal election year: • Nomination forms provided to the newly elected Head and Deputy Head of each of the Area Municipalities set out in the Certificate of Election provided to the County by the lower tier Clerk. November 15 is the close of nominations. The nomination form requires the signatures of the nominee and two members of County Council‐ elect.

• At the second Regular County Council meeting in November, County Council will receive a report on valid

nominations received for the position of Warden. MINUTES ITEM#9.iv)

• An election or an acclamation will occur at the first meeting in December after the declarations of office have been made by the councillors.

Page 55of61 • In the event an election is required, voting is by secret ballot. 6 SUMMARY OF NOMINATION PROCESS FOLLOWED BY EASTERN ONTARIO COUNTIES‐ (CONT’D.)

County of Peterborough (Two Year Term) (CONT'D.)

The nomination process for the Deputy Warden is as follows: • Prior to the adjournment of the Special Council meeting (Warden’s election), the Warden‐elect invites Councillors to advise the Warden confidentially prior to the first Regular Council meeting in December (held two days after the Warden’s election) of his/her interest in serving as Deputy Warden for a two‐year period. At the first meeting in December, the Warden announces his/her choice for Deputy Warden. The Councillor then confirms his/her intent on serving and a resolution is then passed confirming the selection of the Deputy Warden. The Official swearing‐in of Deputy Warden occurs at the first meeting in January. MINUTES ITEM#9.iv) Page 56of61 7 SUMMARY OF NOMINATION PROCESS FOLLOWED BY EASTERN ONTARIO COUNTIES‐ (CONT’D.) County of Renfrew (One Year Term) • Nominations for the office of Warden to be filed with the Clerk 30 days prior to the Inaugural Meeting.

• In an election year, nominations for the Office of Warden to be filed with the Clerk 14 days prior to the Inaugural Meeting.

• Each nomination shall be in writing, regularly moved and seconded, and will have the written consent of the nominee appended thereto.

• In the event an election is required, voting is by secret ballot.

Nomination process for Deputy Warden(s) is as follows: • A deputy warden(s) that may be recommended by the Warden at a meeting after the

Inaugural Session and must be approved by motion of Council. Term of Deputy MINUTES ITEM#9.iv) Warden(s) is for the ensuing year. Page 57of61 8 SUMMARY OF NOMINATION PROCESS FOLLOWED BY EASTERN ONTARIO COUNTIES‐ (CONT’D.) United Counties of Leeds and Grenville (Two Year Term) • Warden alternates between the two Counties (Leeds and Grenville). • At the Inaugural Meeting, the candidates self‐nominate themselves. • In the event an election is required, voting is by secret ballot.

United Counties of Prescott and Russell (One Year Term) • Nominations made by one County Council Member and seconded by another County Council Member take place at the Inaugural Meeting held in the third week of December.

• Nomination forms must be received at the Clerk’s office at least 30 days prior to the Inaugural Meeting.

• In the event an election is required, voting is by secret ballot. MINUTES ITEM#9.iv)

• It is anticipated that County Council will be undertaking

Page 58of61 a review this year. 9 SUMMARY OF NOMINATION PROCESS FOLLOWED BY EASTERN ONTARIO COUNTIES‐ (CONT’D.) United Counties of Stormont, Dundas and Glengarry (One Year Term) • A Member of Council wishing to be nominated for the position of Warden must: a) Have been a Member of County Council within the previous two terms; b) Formally express their interest in the position at the regular September meeting of County Council;

• At the October meeting of County Council, the names of the candidates(s) for Warden duly moved and seconded shall be put forth to the Clerk. Candidates so nominated shall be allowed a maximum five (5) minutes to address Council prior to the vote being taken.

• In the case of more than one candidate being proposed, the Clerk shall conduct a vote(s) by secret ballet until a majority vote has been obtained for one of the candidates.

• In an election year, the Clerk, upon receipt of the Clerk’s Certificate from each local

municipality confirming appointments to County Council, shall convene a special meeting for MINUTES ITEM#9.iv) the purpose of electing the Warden for the ensuing year.

• In the event an election is required, voting is by secret ballot. Page 59of61 10 FINANCIAL IMPLICATIONS

Any changes to the Inaugural meeting process results in an amendment to the Lanark County Procedural By‐Law, which, in accordance with the Public

Notice Policy requires advertising MINUTES ITEM#9.iv) in the local newspaper. Page 60of61 11 OPTIONS

i. Accept Report #C‐01‐2018 as information; ii. Amend the process to include a nomination period for the position of Warden (recommended) iii. Review and discuss other options for amending the Inaugural meeting election process; or MINUTES ITEM#9.iv) iv. Do nothing (status quo). Page 61of 12