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Editorial Style Guide CREIGHTON UNIVERSITY EDITORIAL STYLE GUIDE 1 2019-2020 Introduction Each person in the Creighton University community who writes for nonacademic internal and external audiences is faced with many writing-style decisions: Is university capitalized? Do titles go before or after a name? Is email spelled with or without a hyphen? The Creighton University Editorial Style Guide is designed to help faculty, staff and students with their nonacademic writing by giving them clear standards. The purpose of the guide is to eliminate the guesswork and make writing for Creighton publications and websites easier. The University’s official reference for nonacademic communications is the Associated Press (AP) Stylebook. Used by most newspapers and magazines, AP style is familiar to most people and is clear and easy to read. Some writing-style preferences given here are unique to Creighton University. For example, the word university is lowercase except when referring to Creighton. This guide will address those words and phrases. These alphabetically arranged guidelines focus on style issues frequently encountered by those writing about and for Creighton University. For spelling issues not addressed by AP style or Creighton University style, consult Webster’s New World College Dictionary. If you cannot find what you need, or have suggestions for the editorial style guide, email [email protected] or [email protected]. CREIGHTON UNIVERSITY EDITORIAL STYLE GUIDE 2 Contents abbreviations and acronyms. 4 cura personalis. 10 percent, % . 14 academic degrees. 4 dashes. 10 persons. 14 academic departments, divisions . 4 dates . 11 Phoenix campus . 15 academic programs . 4 days of the week. 11 pre-medical, pre-dental, academic titles . 4 Dean’s List . 11 pre-professional, pre-health, etc. 15 administrative departments, offices . 5 dollars and cents . 11 pregame, prerequisite . 15 ad majorem Dei gloriam (AMDG) . 5 dual heritage . 11 president of Creighton University. 15 addresses (including states). 5 ellipsis. 11 professor, associate professor, administrative titles . 6 email, e-book, e-commerce, e-business, etc.. 11 assistant professor, instructor. 15 advisor. 6 emeritus, emerita . 12 provost . 15 alma mater. 6 endowed chairs . 12 Radlab . 15 alumna, alumnae, alumnus, alumni. 6 entitled, titled . 12 religious titles . 16 AJCU . 6 faculty . 12 residence halls . 16 a.m., p.m. 6 Faculty Council . 12 room and room numbers . 16 and, & . 6 fundraising, fundraiser, fundraise . 12 RSVP. 16 athletics . 6 GPA . 12 St. Ignatius of Loyola . 16 baccalaureate . 6 health care . 12 St. John’s Church . 16 Bible, biblical. 6 Heider College of Business . 12 seasons. 16 Bible verses . 7 Ignatian. 12 semesters. 16 BIG EAST Conference . 7 iJay Store . 12 Society of Jesus . 16 Billy Bluejay. 7 IHS. 12 spacing . 16 Bluejays . 7 internet . 12 Staff Advisory Council . 17 Board of Trustees . 7 Jesuit, Catholic . 13 state names . 17 bulleted lists . 7 Jesuits. 13 student-athlete . 17 campus buildings . 7 lectures. 13 students . 17 capitalization . 8 libraries. 13 T-shirt . 17 centers and institutes. 8 logo . 13 telephone numbers. 17 chair, chairman, chairwoman . 8 magis. 13 theater, theatre . 17 CHI Health . 8 Magis Catholic Teacher Corps . 13 3D . 17 church . 8 Magis Clinic. 13 time element. 17 cities (U.S.). 9 Magis Core Curriculum . 13 titles. 17 Class . 9 majors and minors . 13 toward . 17 colleges and schools . 9 the Mall. 13 underway . 17 commencement. 9 Mass . 13 University . 18 composition titles. 9 names . 14 vice president and vice provost . 18 compound words . 10 No. (use to indicate rank or position) . 14 vice presidential/vice provost divisions . 18 course, subject . 10 nonprofit. 14 vitamin . 18 coursework. 10 numbers/numerals . 14 web and email addresses . 18 credentials . 10 on campus, off campus . 14 web, website . 18 Creighton University . 10 on-site, off-site . 14 well-being . 18 Creighton magazine . 10 online . 14 X-ray . 18 Creighton Students Union . 10 parking garage . 14 years and decades . 19 Creighton Today. 10 parking lot . 14 ZIP code . 19 CREIGHTON UNIVERSITY EDITORIAL STYLE GUIDE 3 abbreviations and acronyms Use of Dr.: Creighton University style does not use the title Dr. for people Avoid using abbreviations and acronyms on first reference unless they are holding doctorates or dental or medical degrees. On first reference, the name widely recognized, such as FBI, NASA, ROTC, etc. Do not use periods with these is written John Jones, PhD, Marcia Jones, MD, Sally Jones, DDS, Mike Jones, familiar abbreviations and acronyms. If in doubt, check the AP Stylebook. PharmD. On second reference: Jones said … . > The grant is funded by the National Institutes of Health (NIH). The NIH Exception: When creating formal programs, event materials, internal messages funds a majority of the researcher’s projects. or invitations, the courtesy title Dr. may be used. Avoid using acronyms for Creighton University colleges and schools for external Do not use both Dr. and MD (DDS, PharmD, PhD, DNP, etc.) with a name. publication. See colleges and schools. > Incorrect: Dr. Jane Williams, DDS; Dr. James Thomas, MD See academic degrees for degree abbreviation rules. > Correct: Jane Williams, DDS; James Thomas, MD Abbreviate “junior” and “senior” as part of a name; do not set off with commas. Also see credentials. > John Smith Jr., Michael Jones Sr. academic departments, divisions academic degrees Capitalize official names and their shortened versions: The names of officially designated degrees should be capitalized. > Department of Theology (Theology Department); Department of English > Bachelor of Arts; Master of Science; Master of Business Administration; (English Department); Department of Oral Biology (Oral Biology Department); Juris Doctor; Master of Science in Nursing; Doctor of Philosophy; Doctor of Division of Cardiology (Cardiology Division) Nursing Practice, Master of Fine Arts, Doctor of Physical Therapy, etc. > He holds a Bachelor of Arts in psychology. She has a Master of Science academic programs degree in mathematics. Capitalize academic program titles when the word program is part of the name. > Abbreviations for these degrees can also be used. She has BA and MA > Energy Technology Program; Doctoral Program in Interdisciplinary Leadership degrees. He holds MSN and MBA degrees. She earned PhD and MD degrees. She has an MA in history. Generally do not capitalize when program is not part of the name. In less formal uses, do not capitalize degree references. > the MA in Christian Spirituality program at Creighton; the finance program > The student earned a master’s degree. He has a bachelor’s degree in Exception: Some academic and degree programs are capitalized for marketing journalism. She received a doctorate in education. purposes. Do not use periods for abbreviations of degrees. This is a change to previous > Backpack Journalism; Healthy Lifestyle Management; Health Administration editorial guidelines. and Policy For Creighton graduates: Degrees follow a comma after the person’s name. Also see majors and minors. Use no periods, an apostrophe and the last two digits of the graduation year. Begin with the earliest degree if more than one Creighton degree. academic titles Capitalize formal titles before a name and lowercase elsewhere: > Jane Smith, BA’99; Martin Jones, BSBA’04, JD’07; John Thomas, BS’79, MD’83 > Dean John Smith, MD; John Smith, MD, dean of the School of Medicine If a Creighton graduate has a PhD or MD from another institution, begin with the Professor should always be lowercase, even when preceding a name. highest degree: See professor, associate professor, assistant professor, instructor. > Jane Smith, PhD, BA’99; Martin Jones, MD, BS’85, MS’87 Also see administrative titles, capitalization and titles. CREIGHTON UNIVERSITY EDITORIAL STYLE GUIDE 4 administrative departments, offices Two-letter Postal Service abbreviations (in parentheses) are: Capitalize full and shortened versions of the official names: Alabama (AL) Montana (MT) > Office of the Registrar (Registrar’s Office); Office of Admissions Alaska (AK) Nebraska (NE) (Admissions Office or Admissions); Department of Human Resources Arizona (AZ) Nevada (NV) (Human Resources); etc. Arkansas (AR) New Hampshire (NH) California (CA) New Jersey (NJ) ad majorem Dei gloriam (AMDG) Colorado (CO) New Mexico (NM) The Jesuit motto. The Latin translates to “for the greater glory of God.” Connecticut (CT) New York (NY) Always italicize. Delaware (DE) North Carolina (NC) addresses (including states) Florida (FL) North Dakota (ND) Georgia (GA) Ohio (OH) Use abbreviations Ave., Blvd. and St. with numbered addresses and abbreviate Hawaii (HI) Oklahoma (OK) directional indications (see AP Stylebook for further details): Idaho (ID) Oregon.
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