KAMARAJAR PORT LIMITED (KPL) (Finance Department)

Registered Office: “Jawahar Buildings”17, Rajaji Salai, Chennai 600 001. Tamil Nadu.

TENDER NO: KPL/FIN/INS/2020

DATED:

NOTICE INVITING TENDER

(NIT)

Insurance coverage of Port Assets for the Annual policy year 2020-21 Commencing from 4th May 2020

LAST DATE OF SUBMISSION : 02.05.2020 @ 15.00 p.m.

TENDER OPENING DATE & TIME : 02.05.2020 @ 15.30 p.m.

NOTICE INVITING TENDER

To,

M/s. National Insurance Company Limited M/s. The New India Assurance Company Limited M/s. The Oriental Insurance Company Limited M/s. United India Insurance company Limited

Dear Sir/Madam,

Kamarajar Port Limited, hereinafter to be referred as KPL, invites Bid in a sealed cover as per Annexure “B”- (Bid) strictly for the sum insured, deductibles and risks profiles in accordance with the Annexures – “A” (Policy/coverage Details) and other terms and conditions of the bid enclosed herewith

The brief details of the tender are as under:

1) Bidder, who wishes to quote against this tender, may download the complete bidding document along with its amendment(s) if any from the website www.kpl.gov.in

2) The Price Bid in Annexure -B, along with undertakings as per Annexure-C , Annexure- F and Annexure -G duly filled in the letter head and the blank tender document signed and stamped in each and every pages to be submitted in a separate sealed envelope to be us latest by 15.00 hrs. On 01.05.2020 The Envelope should be marked “Insurance Coverage of Port Assets for the Policy Year 2020-2021” and should be addressed toGeneral Manager (Finance) , Kamarajar Port Limited, “Jawahar Buildings”, 17, Rajaji Salai, Chennai – 600001.

3) Late Offers / Quotes received after the deadline will not be entertained.

4) The Envelope should be marked ‘‘Insurance Coverage of Port Assets for the Policy Year 2020-2021” and should be addressed to – General Manager (Finance) , Kamarajar Port Limited, “Jawahar Buildings”, 17, Rajaji Salai, Chennai – 600001.

5) The quotation should be on Gross Basis inclusive of All Loading and discounts. GST shall be extra as applicable and to be shown separately.

6) KPL reserves the right to reject any or all the bids received at its discretion without assigning any reason.

7) The contract of insurance shall be governed between you and KPL and the incapacity / inability in any manner of the re-insurer/s for whatever reason/s to indemnify against any claim/s under the policy, shall not be a ground for repudiation or inadmissibility of any claim/s by the Insurer.

8) General Manager (Fin) Kamarajar Port Limited

INDEX

CONTENTS

1) BRIEF HISTORY…………………………………………………………………………………………………….4

2) INSTRUCTION TO THE BIDDERS……………………………………………………………… ………...6

3) GENERAL BIDDING GUIDELINES………………………………………………………………………...9

4) PREPARATION OF THE BID………………………………………………………………………………...10

5) ALLOTMENT OF THE CONTRACT………………………………………………………………… ……12

6) ANNEXURE – A – POLICY / COVERAGE DETAILS…………………………………………… …13

7) DESCRIPTION OF ASSETS……...………………………………………………………………………….15

8) ANNEXURE -B – PRICE BID………………………………………………………………………...…… 16

9) ANNEXURE -C- BID COVERING LETTER……………………………………………………………. 17

10) ANNEXURE-D -SERVICE LEVEL AGREEMENT …………………………………………….…… 18

11) ANNEXURE –E- UNDERTAKING BY THE INSURER…………………………………………... 20

12) ANNEXURE – F- BANK DETAILS OF THE BIDDER FOR PAYMENT OF PREMIUM…………………………………………………………………………………………………….. 21

Kamarajar Port Limited (KPL) Registered Office: “Jawahar Buildings”,17, Rajaji Salai, Chennai 600 001. Tamil Nadu.

BRIEF HISTORY

1. The Kamarajar port formerly known as Ennore Port is the 12th major port of India, which is located at north Chennai in Tamil Nadu. This port was declared as a major port under the Indian Ports Act, 1908in March 1999 and this port is also the first port to become a public enterprise. Subsequently in October 1999 it was incorporated as Ennore Port Limited (EPL) under the Companies Act, 1956. This makes EPL, the only corporatized major port, which is registered as a company in India. At a function held in June 2014, this was renamed as ‘Kamarajar Port Limited’ (KPL).

2. This port is a satellite port, which was designed to reduce the traffic load and pollution load on the overly loaded Kamarajar Port. Kamarajar Port, is shielded by two breakwaters, namely the Northern breakwater of 3,080 m length and Southern breakwater of 1,070 m. It is viable to develop about 20 berths for handling a variety of bulk, liquid, automobile and container cargo. The port is an artificial port with features including all-weather, round-the clock operations, a large back-up land, eco-friendly environment, state-of-the-art navigational facilities, well-organized logistics systems and transport interface.

3. Kamarajar Port was originally conceived primarily to handle thermal coal to meet the requirement of Tamil Nadu Electricity Board (TNEB) and was endowed with large chunks of land (about 2,000 acres). The scope was expanded taking into account subsequent developments such as the plan of Government of Tamil Nadu to set up a 1,880 MW LNG power project in association with a private consortium, a large petrochemical park and a naphtha cracker plant.

4. Kamarajar Port designed as a world-class port, with two breakwaters one in the north measuring 3080m and the other in the south measuring 1070m it has the capacity to develop 20 berths for handling a variety of bulk, liquid, automobile and container cargo. The port is an artificial port with features including all-weather, round-the-clock operations, a large back-up land, eco-friendly environment, state of-the-art navigational facilities, well-organized logistics systems and transport interface.

5. The first phase of the port main construction work included two berths for handling coal vessels up to 65,000/70000 DWT, dredging for the approach channel and harbor basin, onshore civil works, navigational aids, and two breakwaters & Kamarajar Port was commissioned by the then Prime Minister of India on 1 February 2001. Commercial operations commenced with Handymax geared vessels for unloading of thermal coal on 22 June 2001.

BRIEF DISCRIPTION OF PORT

Location Kamarajar Port Limited Ponneri Taluk, Thiruvallur District, Tamil Nadu Coordinates 13o15’40.07”N 80o20’15.03”E Nearest Town Athipattu (About 3.5km – South West) Nearest City Chennai (24.8 km – South West) Nearest National Highway/ State Highway SH 107 (8.44km – North West) Railway Station Attipattu Pudunagar (4.17 km West- South-West) Ennore (4.79 km South - West) Airport Chennai Airport (36.25 km South - West) Neighboring Areas NCTPS (Adjacent – South West) HPCL Terminal (About 3.8 km - South West) IPPL LPG Terminal (About 3.8 km – West) NTPC Tamil Nadu Energy Company Ltd. (About 4.0 km – South West) L & T Shipbuilding Yard (About 5.0 km – North) Berth / Terminal Details Coal Berth I Coal Berth II Coal Berth III Coal Berth IV Chettinad International Coal Terminal Pvt Ltd (CICTPL) Aadani Container Terminal Ennore Tank Terminal Pvt Ltd (ETTPL) General Cargo Berth Marine Liquid Terminal I (MLT-I) LNG Jetty LNG Regasification Terminal Employees There are approximately 1000 person working in the port. Main trades Automobiles, motorcycles and general industrial cargo including granite, fertilizers, petroleum products, and containers

INSTRUCTIONS TO BIDDERS

We now invite Premium Quotation for the Insurance Polices listed in ‘Annexure A’. Please strictly comply with the parameters and the modalities for submission of quotation as enumerated below:

1. Details of each insurance cover required with respective Sum Insured / Limit of Indemnity are detailed in Annexure “A.

2. Your Annual Premium Quote is to be submitted as per ‘Annexure B’

The Quote should be on Gross basis inclusive of all loading and discounts.

GST shall be extra and to show separately.

The quote for the insurance policy should be absolute. No conditions shall be attached with the Bid. Any alternate quote/deviation etc will render the bid invalid. Prices quoted by the Bidder, shall remain firm and fixed and valid until completion of the Contract and will not be subject to variation on any account.

3. PREMIUM PAYMENT TERMS:

a) The Premium shall be paid by KPL immediately on submission of bill/proforma invoice by the successful insurance company, on award of the tender, to the Bank Account details to be furnished in Annexure -G of this tender through NEFT/RTGS.

b) The successful Insurance company on receipt of Premium shall furnish the Tax Invoice as per GST Act / Rules in the name of Kamarajar Port Limited by mentioning the GSTIN of KPL and indicating amounts of GST separately. The GSTIN of Kamarajar Port Limited is 33AAALC0025B1Z9.

c) The successful Insurance company shall remit the GST amount in the invoice to the Government within the due date and file the returns by mentioning the GSTIN of KPL to enable KPL to avail applicable input tax credit.

d) The Insurance company shall indemnify KPL from any loss of the eligible ITC of GST paid by it to the Insurance company based on their Proforma Tax Invoice due to non-payment of GST or non-filing of GST return with applicable interest and penalties to KPL within 7 days from the date of intimation by the KPL about non availing of eligible ITC. KPL also reserves its right to deduct such GST amount with interest and penalties from the subsequent bills or any amount due to the Insurance company by KPL.

4. PRE-BIDQUERIES:

All queries shall be addressed to [email protected]; [email protected] before 27th April, 2020 and shall be replied by company before 28.04.2020.

5. Submission of Bid:

The Price Bid in Annexure -B, along with undertakings as per Annexure-C , Annexure- F and Annexure G duly filled in the letter head and the blank tender document signed and stamped in each and every pages to be submitted in a separate sealed envelope and to be dropped in tender box us latest by 15.00 hrs. on02.05.2020. The Envelope should be marked “Insurance Coverage of Port Assets for the Policy Year 2020-2021” and should be addressed to General Manager (Finance), Kamarajar Port Limited, Registered Office: “Jawahar Buildings” , 17, Rajaji Salai, Chennai – 600001.

Quotes received after scheduled date and time will not be considered and will be rejected.

The Bidders must take all responsibility of submitting the Bids within the prescribed Bid Submission Date & time The Port will not accept as valid reason or be responsible for any postal delay or non-receipt/non- delivery of the Bids.

6. Procedure for Bid Opening

The Bid will be opened at 15.00 hrs on 02.05.2020 @ 15.30 Hrs at, Kamarajar Port Limited, Registered Office: “Jawahar Buildings”, 17, ajaji Salai. Chennai in the presence of the Authorised Representatives of the Bidders who chose to be physically present

7. Evaluation of Bid

Evaluation will be based on premium quoted and coverage as per the conditions specified in Annexure “A” & Annexure “B”.

. KPL reserves all rights to reject any Bid without citing any reasons

8. Reinsurance

Where the program is to be supported by Re-Insurance the bidder should ensure that the quality of Reinsurance support will be as per IRDA regulation.

KPL will not bear any loss due to the failure of reinsurance support arranged by the bidder.

9. Servicing Parameters:

The selected Insurance Company will have to execute a Service Level Agreement (SLA) containing the following parameters with respect to: a. Time Frame for issuance of policies and endorsements.

b. Time frame for appointment of surveyor. 7

c. Time frame for” On A/C payment”.

d. Time frame for final settlement.

e. Any other conditions as may be required.

Please refer to ‘Annexure D’ for ‘Service Level Agreement ‘format

10. Canvassing in any form in connection with the tender is strictly prohibited and the Bids submitted by the bidder who resorts to canvassing are liable to be rejected

11. Confidentiality

Bidders shall treat the Bidding Documents and contents therein as Strictly confidential.

GENERAL BIDDING GUIDELINES

A. REQUEST FOR CLARIFICATION:

1. If the Bidder has any doubt as to the meaning or intent of any sections hereof or requires additional information, the Bidder may request such information or clarification from the Port.

2. The Port, at its discretion may make responses, which it believes to be of significance to all Bidders, available to all Bidders

3. The queries are to be mailed to [email protected]; [email protected]

4. It will be the responsibility of the insurer to adhere to the above stated requirement. Neither the Port nor the Broker will be liable for any non-reply of queries.

B. AMENDMENTS ISSUED TO THIS NIT:

1. All changes to the Bid Documents including any extension to the Bid Submission Date will be made formally by issuance of an amendment to the request for Bid. Bidders must confirm that all Amendments have been incorporated in the preparation of their Bid. It is the responsibility of the bidder to visit the website of KPL to check for any amendments.

2. In response to such Amendments, if the Bidder has already submitted its Bid prior to issue of such Amendments/corrigenda, either they shall submit their addendum Bid, only responding to this Amendment(s) marked on the envelope as “Addendum Bid” or they shall be free to re- submit a fresh Bid marked on the envelope as "Amended Bid.

C. CORRECTION & ERASES:

No erases or over writings are permissible.

D. INSURANCE BROKERS:

We have appointed Global Insurance Brokers Pvt. Ltd as our sole and exclusive direct brokers. The insurance premium quoted should be inclusive of the brokerage payable to Global Insurance Brokers as direct Broker as per the IRDA regulations.

Global Insurance Brokers Pvt Ltd cannot be engaged as Reinsurance Broker by the Insurance Companies bidding for this tender.

The Bidder has to submit Letter of undertaking as per ‘Annexure F’.

PREPARATION OF THE BID

A. LANGUAGE OF BID:

The bid prepared by the Bidder and all correspondence/documents relating to the bid exchanged by the Bidder and KPL shall be written in English language alone.

B. VALIDITY OF BID:

The offer should be valid for a minimum period of 45 (Forty-five days) from the date of opening of the Bid. The offer which are not kept valid for at least 45 days from the date of opening the Bid will be rejected outright . C. ONE BID PER BIDDER Each Insurance company shall submit only 'one Bid' in the same Bidding Process individually as a Bidder. A Bidder who submits or participates in more than 'one Bid' will cause all the bids submitted by them to be disqualified.

D. Extension of Bid Submission / Bid Opening Date:

The Port may, at its sole discretion, decide to extend the Bid submission date and / or Bid opening date. In such a case, all rights and obligations of the Port and that of Bidders previously subject to the Bid opening date will thereafter be subject to the new Bid opening date.

E. Rejection of Bids:

Any Bid received by the Port after the expiry of the Date of submission of Bids will be rejected outright. Bids not containing all the information sought will be rejected.

F. KPL’s Right to Accept any Bid and to Reject any or All Bids:

KPL reserves the right to accept or reject any Bid or to annul the bidding process and reject all Bids at any time prior to contract award, without assigning any reasons thereof and the Port shall not entertain any claim whatsoever on this account. The Bidder shall have no claim on the Port in case his Bid is rejected, or the bidding process is annulled.

G. Bidding Cost:

The Bidder shall bear all costs and expenses associated with the preparation and submission of its Bid and the Port shall under no circumstances be responsible or liable for any such costs regardless of, without limitation, the conduct or outcome of the bidding, evaluation and selection process.

H. Bid Clarifications:

During the Bid evaluation, the Port may, at its discretion, ask the Bidder for clarifications on its Bid. Based on the Port’s evaluation, and at the Port’s sole discretion, Bidders may be given an opportunity to clarify their Bids in all respects. Bid clarifications shall emailed.

I. Extension of Bid Validity Period:

In exceptional circumstances, the Port may request all the Bidders to consent to an extension of the period of validity of their respective Bid. The request and the response thereto will be made in emailed. Extension of validity period by the Bidder must be unconditional.

J. Final Evaluation:

Evaluation will be based on premium quoted as per the conditions specified in Annexure “B”. Premium quotations for all the insurances sought herein will be aggregated to a single figure for the purpose of comparison / evaluation of final quotation and placement decisions. It is not obligatory on the part of KPL to accept the Lowest Tender. KPL reserves all rights to reject any Bid without citing any reasons.

K. Underwriting Information: 1. Policy/ Coverage Details (Annexure A) 2. Port package questionnaire. (Attached) 3. Risk Inspection Report. (Attached)

L. BID CURRENCIES

Bidders must submit bid in Indian Rupees only.

M. AUTHENTICITY OF THE DOCUMENTS

Every page of tender document along with enclosure must be signed & stamped by the bidder.

N. BIDDER’S RESPONSIBILITY FOR QUOTATION

Although all details presented in this bid document have been compiled with all reasonable care, it is the Bidder’s responsibility to ensure that the information provided is adequate and clearly understood.

O. SITE VISIT

Site visit if any, has to be done by bidder, at their own expenses with prior intimation to Kamarajar Port Limited.

P. JURISDICTION OF THE COURT:

In case of any legal dispute arising out of this tender/ contract, the jurisdiction shall be the Courts at Chennai only.

ALLOTMENT OF THE CONTRACT

A. ALLOTMENT OF THE WORK: The Lowest (L-1) bidder, is determined to be qualified to satisfactorily perform the Contract.

B. PREMIUM PAYMENT TERMS: a) The Instalment Premium shall be paid by KPL immediately on submission of bill/proforma invoice by the successful insurance company, on award of the tender, to the Bank Account details to be furnished in Annexure -G of this tender through NEFT/RTGS.

c) The successful Insurance company shall remit the GST amount in the invoice to the Government within the due dates and file the returns by mentioning the GSTIN of KPL to enable KPL to avail applicable input tax credit.

C. PERIOD: The Insured Period will be for 1 (one) year. The KPL will have the authority to terminate the contract of successful bidder and allot the same to any other willing valid bidder in case of unsatisfactory performance of the successful bidder. Further, contract shall be prematurely terminated in case of change of system/ change in organizational policies.

D. EXECUTION OF THE WORKS NOT COVERED IN THE INSURANCE CONTRACT: Any other work not covered under this scope of tender document may be assigned to successful bidder with mutually agreed terms & condition.

E. TERMINATION OF CONTRACT: KPL reserves the right to cancel the contract placed on the bidder if: i. The bidder commits breach of any of the terms and conditions. ii. The bidder goes into liquidation voluntarily or otherwise. iii. The service is found unsatisfactory.

 For any Queries pertaining to insurance cover/ clauses/ terms and conditions/ warranties applicable for the policies mentioned in the said NIT, shall be mailed to [email protected]; [email protected]

ANNEXURE -A

Policy/ Coverage Details

The bidders should quote for the following policies

1. PORT PACKAGE POLICY For Policy conditions and clauses please refer to ‘Annexure E’ – ‘Port package policy conditions’ (A) PROPERTY / MATERIAL DAMAGE In respect of all properties, owned by/under custody of KPL and situated anywhere within the confines of port/terminal, including Cargo Handling Equipment’s, fixed/floating structure /objects, pipelines, temporary structure etc., All risk including fire & allied perils, RSMD, AOG perils, Earthquake, STFI, Tsunami, Impact damage etc., (by own /calling vessels, fire and floating crafts etc., Property Value: Rs. 1576 Crores

Loss Limit: Rs 400 Crores. DEDUCTIBLE; 1. Other than AOG perils & vessels impact -1% of Claim amount subject to minimum of Rs. 5 lacs. any one accident or occurrence 2. AOG Peril – 2% of claim amount subject to minimum Rs,5 lacs, any one accident or occurrence 3. Vessel Impact -5% of claim subject to Minimum Rs. 5 Lacs any one accident or occurrence. CLAUSE TO INCLUDE: (For Other Clauses refer “Annexure -E” the Port Package Policy Conditions) i. Reinstatement Value Clause ii. Designation of Property Clause iii. Local Authority Clause iv. 72 Hours Clause v. Debris Removal Clause vi. Listed Perils resulting from seepage and /or pollutions and /or contamination Clause vii. Limited Seepage and /or Pollutions and /or contamination resulting from physical damage caused by listed perils clause - Limit of Indemnity – Rs.10 Crores viii. RSMD Clause (Limit of Indemnity – Rs.40 Crores) ix. Automatic Acquisition Clause – 10% x. Average Clause – 85%

(B) WRECK REMOVAL & REDREDGING : AOA: AOY = 1:1 SUM INSURED: RS. ______Crores. Deductibles: RS. 5 Lacs any one accident or occurrence. (C) PORT LIABILITES including 1. Third party Liability 2. Third party property damage. 3. Third party death, bodily injury 4. Errors & Omission 5. Fines & Duties 6. Infringements of personal rights 7. Advice & Information 8. Defence cost. Limit of Indemnity: RS. 10 Crores. Deductibles: Nil

2. STANDALONE TERRORISM Material damage to all properties including third party properties held- in- trust whether in transit or otherwise within the confines of the ports and Business interruption caused by

1. An act /series of acts of Terrorism /Sabotage 2. Measures taken to prevent suppress or control or potential terrorism or forces, paramilitary forces, police or any other authority constituted by the government for maintaining law and order. 3. Denial of Access 4. Business Interruption 5. Third Party Liability Sum Insured – Property Damage RS. 400 Crores. (e.e.l & in aggregate) Deductibles - Property Damage - RS. 5 Lakhs. Sum Insured – Third Party Liability – RS. 20 crores (e.e.l & in aggregate) Deductible – Third Party Liability – NIL

PREMIUM PAYMENT TERMS:

 The Premium shall be paid by KPL immediately on submission of bill/proforma invoice by the successful insurance company, on award of the tender, to the Bank Account details to be furnished in Annexure -G of this tender through NEFT/RTGS.

Annexure – “A” Continued.,

DESCRIPTION OF THE ASSETS

SI.NO DESCRIPTION Re-instatement Value (Rs.in crores) 1 South Breakwater 263.78 Crs

2 North Breakwater 855.91 Crs

3 Coal Berth 1 & 2 236.23 Crs

4 General Cargo Berth 104.75 Crs

5 49.95 Crs Small Craft Jetties 1,2 & 3 6 Parking Yards – Car & Common Truck 65.64 Crs 7 Coal Berth 3 and 4 (Yet to be operational)

TOTAL 1576.26 Crs

Total Reinstatement Value Rs. 1576.26 Crs

Thanking you,

For & on behalf of

(Name of the Insurance Company)

(Sign & seal of Authorized signatory)

ANNEXURE- B (Should be submitted on Bidder’s Letter Head.) PRICE BID The Participating Insurance Companies need to submit their best competitive terms in the following format.

SUM INSURED / LIMIT OF GROSS PREMIUM GST PARTICULARS INDEMNITY TOTAL PREMIUM (RS.) (RS.) (RS.) (RS.)

(A) PORT PACKAGE

Property Values: Rs.1576 Crores (I) Material Damage Loss limit: Rs. 400Crores

(iii) Wreck Removal and Limit of indemnity

Redredging Rs.______Crores Limit of indemnity (iv) Port liabilities Rs. 20 crores

Total Premium under port ------package policy (i) to (iv)

Material Damage

(D) STAND ALONE TERRORISM POLICY

Material Damage

Rs.400 Crores.

Rs. 20 Crores

Third-Party Liability GROSS TOTAL (A+B+C+D) For & on behalf of (Name of the Insurance Company)

Sign & Seal of Authorised Signatory.

ANNEXURE –C (Should be submitted on Bidder’s Letter Head.) Bid Covering Letter

To, The General Manager ( Fin) Kamarajar Port Limited, Registered Office, No, 17, Rajaji Salai, Chennai-600001. Tamil Nadu.

Sub: Quote for Insurance of Assets of Kamarajar Port for the Policy Period 2020-21

Dear Sir,

This is to certify that Mr...... (Name, Designation and Office address) has been authorized to sign all documents pertaining to your Tender No ...... dated ...... issued by Kamarajar Port Limited.

We confirm that we have understood the requirements and we also confirm that we fully agree to all the terms of parameters of insurance cover. Our Policy wordings will fully comply with all the stated requirements of tender and there will be no condition in the insurance policy contrary to the tender terms and /or parameters of cover and in any way dilute the said requirements of cover.

Thanking you,

For & on behalf of (Name of the Insurance Company)

ANNEXURE -D

Service Level Agreement between Kamarajar Port Limited (hereinafter referred to as KPL) and ______Insurance Co Ltd, (herein after referred to as Insurer) on Insurance Program effective 23rd March 2020 and confirmed by Global Insurance Brokers Pvt. Ltd, Insurance intermediary of KPL (hereinafter referred to as Global)

1. Documentation: i) Insurer will issue “Held Cover Certificate” within 24 hours of payment of premium towards Risk Cover Commencement stating the period of coverage after receipt of Premium by the Insurer. ii) Insurer will issue draft (soft copy) of all policy copies to Global latest within 45 working days from the date of payment of Premium and after being duly vetted by Global, the Insurer will issue final policies in 5 (five) copies within 15 days after receipt of final clearance from Global. All these processes shall not under any case exceed sixty (60) days from the inception of risk. iii) All Terms conditions as per Tender including clauses, warranties and deductibles shall be attached / incorporated in the Policy Document strictly as per tender terms. No restrictive conditions/warranties etc. in deviation from the Tender shall be imposed.

iv) All the Premium quoted by the insurer as per tender & as agreed after due negotiation between KPL & Insurer are fixed and final. No further premium will be asked in future till expiry of the policy subject to unaltered sum insurance and terms as mentioned in the Tender subject to, however, that 10% Automatic Acquisition Clause will be applicable during the tenure of the policy and to be covered till that limit without any additional premium till the expiry of the policy. However, this above is subject to any Statutory payment due to legislation. v) If any discrepancy arises as to the issued documents not being in conformity with the tender terms the rectification, “NIL” Endorsements shall be issued and delivered by the Insurer within 10 (Ten) working days from the date of request.

1. Copy of Held Cover Certificate/Policy /Endorsement or any other communication whatsoever to the Insured will also be copy marked to Global Insurance Broker Pvt. Ltd.

2. Prompt Communication:

The Insurer will promptly communicate to KPL on any matter having a bearing on insurance cover with copy to Global. Insurer shall address any issue raised by KPL or Global on any matter on the insurance program within 10 working days. 18

3. Non-Cancellation clause The insurance policies issued by the Insurer shall not be cancelled by the insurer.

4. Claim Management: a. The Insurance Company agrees to provide the names and contact details of their panel of surveyors to KPL and for effective / speedy settlement of claim, Global will prepare a panel of surveyors for approval from insurance company. b. Insurer shall depute surveyor from the panel, latest within 24 hours of reporting of any Claim by KPL/ Global. c. Surveyor should submit his LOR within 3 days of his first visit. Surveyor will submit assessment sheet within 30 days of submission of all required documents by KPL/ Global. Such Assessment sheet will be submitted to KPL and Global. d. On confirmation of the Assessment sheet by KPL/Global, surveyor shall submit Final Survey Report within 15 days of conveyance of such confirmation with a copy to KPL / Global. e. Surveyor / Insurer shall abide by the relevant IRDA Regulation re: IRDA (Protection of Policyholders’ interest) Regulations, 2017 and the amendments, if any. f. Insurer shall settle the claim within 30 days of the submission of Final Survey Report.

On Account Payment:

For estimated claims over Rs.200 lacs, the Insurer shall pay an “On Account” payment up to a limit of 50% of the total claim and the amount shall be paid by the insurer within two months from the date of occurrence of loss subject to satisfaction of Surveyor’s interim assessment. Settlement will not be held up on the plea/any reasons of Re-Insurer’s concurrence or otherwise

Kamarajar Port Limited

Insurance Co. Ltd

Global Insurance Brokers Pvt Ltd.

ANNEXURE –E

Undertaking of the Bidder

(On the letter head of Bidder)

TO WHOM SO EVER IT MAY CONCERN

We, undertake that ______(bidder), will not pay any direct / indirect brokerage, commission and / or any other fees etc. to anybody for the proposed reinsurance transaction thereof of Kamarajar Port Limited.

We note that M/s Global Insurance Brokers Pvt. Ltd. is working with Kamarajar Port Limited as Insurance Broker/Intermediary for Port assets insurance, assisting in settlement of Insurance claims and miscellaneous insurance services.

We, further, undertake that we will not directly / indirectly involve M/s Global Insurance Brokers Pvt. Ltd. in the proposed reinsurance thereof of Kamarajar Port Limited.

For ______(bidder)

Signature: -

Name:-

Designation

ANNEXURE- F

(On the Letter head of the Bidder)

BANK DETAILS PF THE BIDDER FOR PAYMENT OF PREMIUM

PARTICULARS

1. Name of the Bank

2. Branch & Address

3. Phone Number

4. Account type (SB/CA)

5. Account Number

6. IFS Code

7. MICR Number

For ______(bidder)

Signature: -

Name:-

Designation