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The 2020/21 Routt County Master Plan Revision Process November 22, 2019 Draft CONTENTS PROJECT TIMELINE

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The 2020/21 Routt County Master Plan Revision Process November 22, 2019 Draft CONTENTS PROJECT TIMELINE The 2020/21 Routt County Master Plan Revision Process November 22, 2019 draft CONTENTS PROJECT TIMELINE................................................................................................................................................................. 1 PHASE I: INFORMATION GATHERING AND INITIAL ORGANIZATION...................................................................................... 3 1.1 Steering Committee Creation and Meetings.......................................................................................................... 3 1.2 Initial Community Survey........................................................................................................................................3 1.3 Identify and Contact Stakeholders......................................................................................................................... 4 1.4 Prepare and Submit DOLA Grant Application.........................................................................................................4 1.5 Information Gathering............................................................................................................................................ 4 1.6 Project Website and Open Forum.......................................................................................................................... 4 1.7 Ongoing Public Comment at BCC and PC Meetings................................................................................................4 PHASE II: INITIAL PUBLIC ENGAGEMENT AND PREPARATION FOR CONSULTANT SUPPORT..................................................6 Key Messages for General Engagement, Including Outreach at Community and Stakeholder Meetings..........................6 2.1 Initial Community and Stakeholder Outreach........................................................................................................ 7 2.2 Initial BCC and PC Engagement...............................................................................................................................9 2.3 Follow-up (Focused) Community Survey................................................................................................................ 9 2.4 Creation of Stakeholder Group...............................................................................................................................9 2.5 Draft Community Vision and Goals Document....................................................................................................... 9 PHASE III: Land Use Consultant Selection and Support....................................................................................................... 10 3.1 Create Scope of Services and RFP.........................................................................................................................10 3.2 Consultant Selection and Contract Approval Process...........................................................................................10 PHASE IV: DRAFT MASTER PLAN...........................................................................................................................................11 4.1 Initial Consultant Meetings...................................................................................................................................11 4.2 Consultant Public Engagement............................................................................................................................. 11 4.3 Consultant’s Draft Findings...................................................................................................................................11 4.4 Stakeholder Group Review of Findings.................................................................................................................11 4.5 Creation of Working Draft.................................................................................................................................... 11 4.6 Working Draft Community Meetings....................................................................................................................12 4.7 BCC/PC Joint Meeting – Creation of the Final Draft............................................................................................. 12 4.8 Creation of Adoption Draft................................................................................................................................... 12 PHASE V: ADOPTION PROCESS............................................................................................................................................. 13 5.1 Adoption Review Meeting(s)................................................................................................................................ 13 5.2 Adoption Draft Approval Hearing(s)..................................................................................................................... 13 5.3 BCC Ratification Hearing....................................................................................................................................... 13 ii 5.4 Recommendation for Regulation Changes........................................................................................................... 13 Appendix A – Slate Communications Involvement...............................................................................................................14 Appendix B – Initial Stakeholder List.................................................................................................................................... 16 iii PROJECT TIMELINE Plan Creation Phase Vision and Engagement Phase 1 2 APPROACH Routt County has initiated the update of the Routt County Master Plan (Plan). Overall, the Plan process will be executed by the Project Management Team under the guidance of the Board of County Commissioners (BCC) and County Planning Commission (PC). Using several teams and check-ins with County leadership, the project structure and roles for each group will be as follows: Planning Commission – Approval authority, co-creators of the plan directly involved with all phases Board of County Commissioners – Ratification/Certification, co-creators of the plan directly involved with all phases Steering Committee – Beth Melton, Steve Warnke, Troy Brookshire, Tom Sullivan, Dan Weinheimer, Chad Phillips, Kristy Winser - Efficiency in Process, Direction Decisions, planning consultant selection Executive Sponsor - Dan Weinheimer – Review & approval of Staff and Project Management Team actions Project Management Team – Dan Weinheimer, Chad Phillips, Kristy Winser, Scott Cowman, Kari Ladrow – Provide review and comment on plan documents and ensuring the timeline is being followed Stakeholder Group – Key community individuals TBD – provide assistance on community issues/plan chapters Planning Staff – Support for all update elements With the assistance of Slate Communications, the Project Management Team will be responsible for all elements that lead to the project scoping and framework and others as identified below. The County anticipates applying for Department of Local Affairs (DOLA) financial support and seeking a planning consultant/firm through an RFP process in 2020. The selected land use consultant is expected to seek additional public comment, draft new Plan language, and guide such amendments through the public approval process. The final adoption draft will proceed through the official adoption process. County staff will assist the consultant, supplementing local knowledge and review throughout the process. PHASE I: INFORMATION GATHERING AND INITIAL ORGANIZATION Objective: Collect data and gather feedback on existing conditions to provide an educational foundation for the Routt County community public engagement process. Community Assessment 1.1 Steering Committee Creation and Meetings. As needed, approximately monthly, the steering committee will discuss and provide direction on upcoming events and deliverables. The committee will monitor the Navigate Your Routt website to ensure its effectiveness. Staff and consultants will provide the committee necessary information for process decisions. 1.2 Initial Community Survey. In November of 2019, the County will launch a community survey. This survey will provide information to answer the following questions: W h a t d o o u r c i t i z e n s w a n t f r o m u s ? 3 H o w d o c i t i z e n s f e e l a b o u t t h e c o m m u n i t y ? W h a t d o t h e y l o v e a n d w h a t w o u l d t h e y c h a n g e ? H o w c a n w e p r o v i d e a b e t t e r e x p e r i e n c e f o r t h e e n t i r e c o m m u n i t y ? T h e C o m m u n i t y S u r v e y i s s e t t o e n d a t t h e c l o s e o f t h e i n i t i a l p u b l i c e n g a g e m e n t p r o c e s s , a p p r o x i m a t e l y F e b r u a r y 1 4 , 2 0 2 0 . B a s e d o n t h e i n f o r m a t i o n r e c e i v e d , a f o l l o w - u p s u r v e y w i l l b e d i s t r i b u t e d t h a t f o c u s e s o n s p e c i f i c l a n d u s e i s s u e s . A l l t h i s i n f o r m a t i o n w i l l b e u s e d t o c r e a t e t h e c o m m u n i t y v i s i o n a n d g o a l s d o c u m e n t . 1.3 Identify and Contact Stakeholders. Planning staff will compile a list of interested agencies and organizations throughout the County. As part of initial engagement, stakeholders will be notified as to the process of the plan update. Email and contact lists will be generated for those interested in receiving information about the plan process
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