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Minot City Council Minot City Council - Regular Meeting - Monday, December 3, 2018 - 6:30 PM Minot City Council Chambers - City Hall Any person needing special accommodation for the meeting is requested to notify the City Clerk's Office at 857-4752 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF THE MINUTES Approval of the minutes from the November 5, 2018 regular City Council minutes, and the special City Council minutes from October 25th, November 1st and November 13th. Documents: 181105.PDF 2018 COUNCIL RETREAT MEETING MINUTES.PDF 181101 SPECIAL.PDF 181113 SPECIAL.PDF 4. BILLS, TRANSFERS, AND PAYROLL Approval of the bills, transfers, interest distribution in the amount of $9,469,640.89 and payroll for the period of October 14, 2018 through November 24, 2018 in the amount of $2,965,560.15. Documents: BILLS NOV 18.PDF PAYROLL NOV 18.PDF 5. PUBLIC HEARING - DENIAL OF TAXI LICENSE TO ANDREW BRUHN A public hearing to allow Andrew Bruhn, an applicant for a taxi license, to appeal the decision made by the Police Chief to deny the application based on the qualifications and background examination It is recommended that the City Council ratify the Police Chief's decision to deny Andrew Bruhn a City of Minot taxi license. Documents: TAXI LICENSE DENIAL LETTER ANDREW BRUHN.DOCX ANDREW BRUHN - ND COURTS RECORD.PDF 6. PERSONAL APPEARANCES 7. REPORTS: MAYOR 8. REPORTS: CITY MANAGER/CITY ATTORNEY Documents: ATTORNEY REPORT NOVEMBER.PDF 9. CONSIDER THE REPORT OF THE PLANNING COMMISSION 1. Subdivision of Belmont 3rd Addition, Lots 1 & 2 2. Subdivision and Rezoning of Trinity 2nd Addition Documents: PLANNING 181126.PDF 10. CONSIDER THE REPORT OF THE COMMITTEE OF THE WHOLE (11/27/2018) 1. Polaris Settlement Agreement 2. Parking Lot Improvements (AIR071) Budget Amendment And Change Order 3. Assignment Of Lease, T-Hangar No. 6 4. Approve Adjustment To Final Payment For Park South Project 5. Amended Souris Basin Planning Council Sub-Recipient Agreement 6. City Council Approval To Authorize Eminent Domain Proceedings For Nine Properties 7. City Council Approval To Add Structure To Auction List 8. City Council Approval Of Four Demolition Bid Awards 9. Appointment Of Special Assistant City Attorney For Conflict Case 10. Appointment Of Contract Attorney 11. 3rd Avenue SE And Burdick Pedestrian Improvements (4426) 12. 16th Street SW Shared Use Path Replacement (4183) 13. Storm Sewer District 123 – 10th Street SW – Request For Qualifications (4393) 14. Washington Elementary Safe Routes To School Decision Document (4367) 15. 2019 Insurance RFP 16. Amendments To Meeting Ordinance 17. Application For Abatement Or Refund Of Taxes For 16 Vacant Lots Owned By C & K Consulting On Or Near Mulberry Loop And Olive Tree Circle 18. Application For Abatement Or Refund Of Taxes For 3215 8th St NE 19. Application For Abatement Or Refund Of Taxes For 3241 8th St NE 20. Application For Abatement Or Refund Of Taxes For 3343 8th St NE 21. Application For Abatement Or Refund Of Taxes For 46 Townhomes Owned By Townhomes At Stonebridge 22. Application For Abatement Or Refund Of Taxes For 58 Vacant Lots Owned By Stonebridge Development Company On Or Near Mulberry Loop NE, Olive Tree Circle NE, And 34th Avenue NE 23. Landfill Expansion (Project Number 4264) 24. Conduct a Tipping Fee Study 25. Evaluate the Cost Savings of Once Per Week Garbage Collection Documents: 181127.PDF 11. CONSIDER THE REPORT OF THE COMMITTEE OF THE WHOLE (11/28/2018) 1. 2018 Pavement Markings Final Payment (4343) 2. 2018 Sidewalk, Curb, & Gutter Final Pay Application No. 3 (4311) 3. 2018 Street Improvement District Final Payment (4308) 4. Revision Of Cemetery Superintendent Job Description 5. Resolution Approving Participation In NDPERS Portability Enhancement Program 6. 2019 Library Salary Discrepancy 7. Right Of Way Encroachment Application – Building Access Ramp – 18 2nd Street NE 8. Edgewood Vista Drainage Easement (4427) 9. Transit Budget Amendment For Routematch Upgrade (BUS034) P4430 10. 2018 Nuisance Abatement Project - Final Payment (4347) 11. Final Payment- Minot SWIF Action B - Storm Sewer Outfall Televising And Inspection (3135.2B) 12. Real Estate Transfer – 27th Avenue NW Regional Storm Water Pond (3575) 13. City Hall Retaining Wall – Request For Qualifications (4398) 14. Anne Street Bridge Analysis Engineer Selection (4385) 15. Retail Liquor & Beer License Transfer 16. Minot Environmental Policy Group Recommendations Regarding Single- Use Plastic Shopping Bags 17. Amended Magic Fund General Policy Guidelines Documents: 181128.PDF 12. ORDINANCES ON SECOND READING 1. Ordinance No. 5274 - Annexation of the Unplatted portion of Section 15- 155-83 2. Ordinance No. 5275 - Zone change for Lot 2 of Bel Air Commons 3. Ordinance No. 5276 - Zone change for Lot 1 of Bel Air Commons 4. Ordinance No. 5331 - Rezone Bolton Heights 11th Addition, Lots 1-20 from R2 & R3 to R1 5. Ordinance No. 5332 - Amending Section 2-48(A) Vacation And Sick Leave Documents: ORDINANCE NO. 5274.PDF ORDINANCE NO. 5275.PDF ORDINANCE NO. 5276.PDF ORDINANCE NO. 5331.PDF ORDINANCE NO. 5332.PDF 13. ADMINISTRATIVE APPROVALS It is recommended the City Council ratify the attached administratively approved requests. Documents: ADMIN APPROVALS.PDF 14. OTHER BUSINESS 14.I. MODIFICATION TO CITY MANAGER’S EMPLOYMENT CONTRACT This City of Minot, upon hiring City Manager Barry, entered into an employment contract with Mr. Barry. As part of the 2019 Budget process, the City Council authorized employee benefit improvements to all eligible staff of the City. Mr. Barry’s contract must be updated to become eligible for these same benefits which will become available to the staff on January 1, 2019. It is recommended the City Council: 1. Approve the Amendment to the City Manager’s Employment Contract; 2. Approve the FY19 Budget Amendment; and 3. Authorize the Mayor to sign the both Amendments. Documents: COUNCIL MEMO ON EMPLOYMENT CONTRACT - 11-29-18 - FINAL DRAFT.PDF ATTACHMENT A - REDLINED MODIFICATION SECTIONS TO EMPLOYMENT CONTRACT - 12-04-18 - FINAL DRAFT KH.PDF ATTACHMENT B - AMENDMENT TO EMPLOYMENT AGREEMENT - 12-04- 18 - FINAL DRAFT KH.PDF ATTACHMENT C - BUDGET AMENDMENT - FINAL DRAFT.PDF 14.II. RATIFICATION OF SISTER CITY AGREEMENT WITH SKIEN, NORWAY The City of Minot and City of Skien have enjoyed a Sister City relationship for many years. In October 2017, Mayor Chuck Barney signed the Minot-Skien Sister City Agreement on behalf of the City of Minot. The Agreement formalizes the intent of City of Skien and City of Minot (which includes by definition of the Agreement the following entities: Minot Public Schools, Minot State University, Norsk Hostfest, and Minot Area Development Corporation) to enjoy a good, close working relationship based on shared cultural heritage, human relationships, and shared community interests and needs. It is recommended the City Council ratify the Minot – Skien Sister City Agreement dated October 1, 2017; and designate the City Manager as the City of Minot Liaison Officer. Documents: COUNCIL MEMO ON MINOT-SKIEN SISTER CITY AGREEMENT - 11-29-18 - FINAL.PDF MINOT - SKIEN SISTER CITY AGREEMENT, OCTOBER 1, 2017.PDF CITY OF MINOT RESOLUTION NO. 3515.PDF 14.III. COMMUNITY FACILITY FUND PROCEEDS UPDATE When the Community Facility funds were allocated, the Council attached a condition requiring the entities to raise 50% of the awarded funds by December 31, 2018. The Finance Director will provide an update on the status of the funds raised by each entity. 14.IV. ADOPT-A-SIDEWALK SNOW REMOVAL PROGRAM 15. ADJOURNMENT Minot City Council - Regular Meeting - Monday, December 3, 2018 - 6:30 PM Minot City Council Chambers - City Hall Any person needing special accommodation for the meeting is requested to notify the City Clerk's Office at 857-4752 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF THE MINUTES Approval of the minutes from the November 5, 2018 regular City Council minutes, and the special City Council minutes from October 25th, November 1st and November 13th. Documents: 181105.PDF 2018 COUNCIL RETREAT MEETING MINUTES.PDF 181101 SPECIAL.PDF 181113 SPECIAL.PDF 4. BILLS, TRANSFERS, AND PAYROLL Approval of the bills, transfers, interest distribution in the amount of $9,469,640.89 and payroll for the period of October 14, 2018 through November 24, 2018 in the amount of $2,965,560.15. Documents: BILLS NOV 18.PDF PAYROLL NOV 18.PDF 5. PUBLIC HEARING - DENIAL OF TAXI LICENSE TO ANDREW BRUHN A public hearing to allow Andrew Bruhn, an applicant for a taxi license, to appeal the decision made by the Police Chief to deny the application based on the qualifications and background examination It is recommended that the City Council ratify the Police Chief's decision to deny Andrew Bruhn a City of Minot taxi license. Documents: TAXI LICENSE DENIAL LETTER ANDREW BRUHN.DOCX ANDREW BRUHN - ND COURTS RECORD.PDF 6. PERSONAL APPEARANCES 7. REPORTS: MAYOR 8. REPORTS: CITY MANAGER/CITY ATTORNEY Documents: ATTORNEY REPORT NOVEMBER.PDF 9. CONSIDER THE REPORT OF THE PLANNING COMMISSION 1. Subdivision of Belmont 3rd Addition, Lots 1 & 2 2. Subdivision and Rezoning of Trinity 2nd Addition Documents: PLANNING 181126.PDF 10. CONSIDER THE REPORT OF THE COMMITTEE OF THE WHOLE (11/27/2018) 1. Polaris Settlement Agreement 2. Parking Lot Improvements (AIR071) Budget Amendment And Change Order 3. Assignment Of Lease, T-Hangar No. 6 4. Approve Adjustment To Final Payment For Park South Project 5. Amended Souris Basin Planning Council Sub-Recipient Agreement 6. City Council Approval To Authorize Eminent Domain Proceedings For Nine Properties 7. City Council Approval To Add Structure To Auction List 8. City Council Approval Of Four Demolition Bid Awards 9. Appointment Of Special Assistant City Attorney For Conflict Case 10. Appointment Of Contract Attorney 11. 3rd Avenue SE And Burdick Pedestrian Improvements (4426) 12. 16th Street SW Shared Use Path Replacement (4183) 13.
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