Page | 1 GOVERNMENT of TAMILNADU Tender Reference

GOVERNMENT OF TAMILNADU Tender reference: 8890/NMP/ 2013 TENDER FOR THE SUPPLY OF STAINLESS STEEL PLATE, STAINLESS STEEL TUMBLER, INDOLIUM KADAI, STAINLESS STEEL JARNI KARANDI AND STAINLESS STEEL STORAGE BIN TENDER FOR THE SUPPLY OF approximately 857609 Nos. Stainless Steel Plates, 857609 Nos. Stainless Steel Tumblers, 50476 Nos. Indolium Kadai, 50476 Nos. Stainless Steel Spatula / Jarni Karandi and 1096 Nos. Stainless Steel Storage Bins. (NOT TRANSFERABLE) TENDER REF NO. : 8890/NMP/2013, Dated.16.03.2015 ADVERTISED ON : 16.03.2015 ------------------------------------------------------------------------------------------------------- -- SL.NO. ISSUED TO: DD/Cheque No:...........................................Drawn.....................................payable at.............................. DATE: Cost of Tender Form: Rs.15,750/- Inclusive of VAT, by post Rs.200/- extra. -------------------------------------------------------------------------------------------- DIRECTOR CUM MISSION DIRECTOR, NO.1, PAMMAL NALLATHAMBI STREET, THARAMANI, CHENNAI – 600 113 Page | 1 TABLE OF CONTENTS Sl.NO DESCRIPTION Page No. 1 Preamble of tender 4 2 Check list 5 2 (a) Part-I Cover – (Technical Bid) 5 2 (b) Part-II Cover – (Price Bid) 8 3 Tender Notice 8 4 Qualification Criteria 9 5 General Instructions 10 5.1 Pre-bid Meeting 11 5.2 Clarifications on the tender 11 5.3 Amendments to the tender 11 5.4 Language of the Tender 12 5.5 Tender form not transferable 12 5.6 Downloaded tender form 12 6 Cost of Tender 12 7 Earnest Money Deposit 13 8 Submission of Tender 13 8.1 Submission of tender under two cover system 13 8.2 Documents to be furnished in the Part-I Cover 14 8.3 Signing(Technical of TenderBid) 14 8.4 Details to be furnished in the Part-II cover (Price 15 Bid) 8.5 Bid Prices 15 8.6 Mode of Submission 17 9 Opening of Tenders 17 9.1 Tender Opening 17 9.2 Criteria for evaluation of technical bid 17 9.3 Inspection Team 18 9.4 Period of validity of Tender 18 10 Sample testing for Tender Evaluation 18 11 Opening of Price Bid (Part – II Cover) 18 12 Warranty Period 19 13 Special Terms 20 14 Acceptance of tender / Award of Tender, Payment 20 14.1 Acceptanceof Security Depositof the te andnder Execution 20 14.2 Letter of acceptance 21 14.3 Payment of Security Deposit 21 14.4 Execution of agreement 21 14.5 Release of firm purchase order 21 Page | 2 Sl.NO DESCRIPTION Page No. 14.6 Refund of Earnest Money Deposit 22 14.7 Supply 22 14.8 Insurance 22 15 Activities during supply of ordered items 22 15.1 Schedule of supply 22 15.2 Status Report 22 16 Payment Terms 23 17 Penalty Clause 23 18 Force Majeure 23 19 Termination of Tender 24 19.1 Termination for Default 24 19.2 Termination for Insolvency 24 19.3 Termination for convenience 24 20 Jurisdiction 25 21 Technical Specification 25 22 Profile of the Tenderer 26 22.1 Profile of the Tenderer(s) 26 22.2 EMD Amount 26 22.3 Test Report 27 22.4 Submission of Samples 27 22.5 Parameter 27 22.6 Authorization letter / Power of Attorney 27 22.7 Compliance with Eligibility Criteria 27 22.8 A full set of Tender Document signed and stamped 28 Price Offer 29 Annexure – I 31 Annexure – II 32 Annexure – III 32 Annexure – IV 33 Annexure – V 33 Annexure – VI 33 Annexure – VII 34 Annexure – VIII 36 Annexure – IX 38 Annexure – X 40 Annexure – XI List of Delivery Points 41 ************ Page | 3 1. PREAMBLE OF TENDER TENDER FOR THE SUPPLY OF STAINLESS STEEL PLATE, STAINLESS STEEL TUMBLER, INDOLIUM KADAI, STAINLESS STEEL SPATULA/JARNI KARANDI AND STAINLESS STEEL STORAGE BIN. (a) The Government of Tamil Nadu in Social Welfare and Nutritious Meal Programme Department, have issued orders for the procurement and supply of approximately 857609 Nos. Stainless Steel Plates, 857609 Nos. Stainless Steel Tumblers, 50476 Nos. Indolium Kadai, 50476 Nos. Stainless Steel Spatula / Jarni Karandi and 1096 Nos. Stainless Steel Storage Bins for Anganwadi centres. The Director cum Mission Director of ICDS has been entrusted with the task of procurement under this scheme. It is therefore proposed to purchase approximately 857609 Nos. Stainless Steel Plates, 857609 Nos. Stainless Steel Tumblers, 50476 Nos. Indolium Kadai, 50476 Nos. Stainless Steel Spatula / Jarni Karandi and 1096 Nos. Stainless Steel Storage Bins at the designated locations mentioned in the tender. (b) Based on the Government Orders, the Director cum Mission Director, ICDS proposes to finalise the Purchase by calling for tender from the dealer / manufacturer through competitive bidding process for Supply of approximately 857609 Nos. Stainless Steel Plates, 857609 Nos. Stainless Steel Tumblers, 50476 Nos. Indolium Kadai, 50476 Nos.Stainless Steel Spatula/Jarni Karandi and 1096 Nos. Stainless Steel Storage Bins as per specifications given in the tender to carry out the above objective of the Government. (c) The successful tenderers should work closely with the Government of Tamil Nadu and the Director cum Mission Director of ICDS and ensure supply of the products on time. (d) Short Titles used in the Tender Document: 1 Tenderer / bidder Tenderer / bidder mean the party who makes a formal offer in pursuance of the tender floated. 2 Successful tenderer Successful tenderer means the tenderer who becomes successful through the tender process. 3 a. Dealer Dealer means the firm which supplies item at its sale place. b.Manufacturer Manufacturer means the firm which manufacturer’s item at its manufacturing plant. 4 Day A day means a calendar day. 5 Purchaser Purchaser means the Director cum Mission Director who on behalf of the Government of Tamil Nadu is making this procurement through this tender. Page | 4 6 Cost Cost means the total cost to be incurred by the purchaser towards the purchase of Stainless Steel Plates, Stainless Steel Tumblers, Indolium Kadai, Stainless Steel Spatula/Jarni Karandi and Stainless Steel Storage Bin including loading and unloading CIF and Insurance, Transportation Charges, duties of excise, service tax, VAT, cess, toll charges, etc. and any other incidental expenses incurred up to the point of the delivery. 7 Delivery Point Delivery point means designated locations at District Programme Offices/Block offices in the State of Tamil Nadu. 8 ICDS ICDS means Integrated Child Development Services. (e) Applicability of Tamil Nadu Transparency in Tenders Act 1998 and Rules 2000. This tender is governed by the Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in Tenders Rules 2000 as amended from time to time. In case of any conflict between the terms and conditions in the tender document, the Tamil Nadu Transparency in Tenders Rules 2000, shall prevail. 2. CHECK LIST Tenderer to fill in the Check list given below: a) Part – I cover. (Technical Bid) S.No Description Please State Yes Please indicate or No in Writing Page No 1 Whether the tender application is submitted in two envelopes as Part-I cover (Technical Bid) and Part-II cover (Price Bid) 2 Whether a letter of authorisation / Power of Attorney for signing the tender document is enclosed (Rs.20/- Non-Judicial Stamp paper) 3 Whether profile of the company is enclosed? 4 Whether the two sample pieces of Stainless Steel Plates, Stainless Page | 5 Steel Tumblers, Indolium Kadai, Stainless Steel Spatula/Jarni Karandi and Stainless Steel Storage Bin as per specification are submitted with tender? (ref. clause 21) 5 Whether the certificate from BIS / accredited laboratory stating that the samples are in compliance with the tender specifications and have passed all test parameters laid down in the tender is enclosed? 6 Whether Earnest Money Deposit (EMD) for Rs.9,28,000 (Rupees Nine lakhs and twenty eight thousand only) in the form of demand draft drawn in any one of the Nationalised Bank in favour of Director cum Mission Director of ICDS payable at Chennai is enclosed? 7 Whether duly attested Photostat copy of the certificate of registration from the Central excise authority (Form – RC) is enclosed? (If it is not applicable to any tenderer a self – certification to that effect should be furnished. (refer clause 4.5 under qualification criteria) 8 Whether audited balance sheet duly certified indicating the annual turnover as per Annexure – I is enclosed? 9 Whether declaration form duly signed by the tenderer as in Annexure – III is enclosed? 10 Whether terms and conditions of the tender in original are duly signed in each page? 11 Whether documentary proof for dealership / manufacturer of the item quoted for at least, the last Page | 6 three years has been enclosed? (refer clause 4.1.b) 12 Whether a certificate on the Supply of minimum quantity prescribed in the tender as per Annexure – V is enclosed? 13 Whether a declaration is enclosed as required in para 5.6 (d) in case if the tender documents are downloaded from website? Annexure – VI. 14 Whether Tender’s covering letter of the tender is duly signed by the tenderer as in Annexure – VII is enclosed? 15 Whether the tenderer has been blacklisted – details. (Self declaration) 16 Whether the tenderer having experience of minimum 400 deliveries executed in the ICDS Department refer clause 4.1.d. 17 Whether the tenderer have Solvency Certificate / Property valuation in original for a value of Rs.5.00 crores as per clause 4.11. 18 Whether the copy of Valid VAT / Service Tax / TIN Registration Certificate enclosed. 19 Whether the Annual Turnover is minimum of Rs.5.00 crores for the consecutive 3 years as per clause 4.2. 20 Whether the details of subcontracts, manpower and agreement thereon if any enclosed. 21 Whether the certificate of non employment of child labour as per clause 5(g). Page | 7 (b) PART – II COVER (PRICE – BID) S.No Description Please State Yes or No in Writing? 1 Whether covering letter as prescribed is duly signed by the tenderer and enclosed? 2 Whether price bid duly signed by the tenderer is enclosed? 3 Whether corrections if any in the rates quoted have been duly attested? 3.TENDER NOTICE DIRECTOR CUM MISSION DIRECTOR, ICDS GOVERNMENT OF TAMILNADU Directorate of Integrated Child Development Services, No.1, Pammal Nallathambi Street, Tharamani, Chennai – 600 113.

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