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2017 Annual Report

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2017 Annual Report 2017 ANNUAL REPORT The 2017 Annual Meeting of Kinasao Lutheran Bible Camp to be held on Sunday, March 18th, 2018 Good Shepherd Lutheran Church Saskatoon, SK 3:00 P.M. We look forward to another annual meeting to consider the work of our Camp and the ministry that takes place at Kinasao. We encourage all members and member congregations to attend, as Kinasao has been “a place set apart” FOR YOU! Anyone is welcome to attend this meeting. We love to hear from all those who are interested and invested in our camp. For voting purposes, those with full membership status will be allowed to vote. According to our current bylaws, “There shall be classes of membership as follows; 1. (a) Full membership in the Society shall be open to: - Lutheran congregations associated with the Evangelical Lutheran Church In Canada (ELCIC), Lutheran Church Canada (LCC), North American Lutheran Church (NALC), and Church of the Lutheran Brethren (CLB), and - Individuals of legal voting age who are members of eligible Lutheran congregations. (b) Associate membership in the Society shall be open to Christian congregations and individuals who are associated with Christian congregations and who subscribe to the purpose and bylaws of Kinasao. At all meetings of Kinasao, associate members shall have voice, but no vote. Individual associate members are not eligible for election to the Board, but may serve on committees. 2. Membership is acquired by submitting a written request for membership, subject to Board approval. Membership is renewed annually by making a written request or making a charitable donation to Kinasao. The membership roster at December 31st of the given year shall be in force for the annual meeting held subsequent to the end of the year. It is our custom to include a POTLUCK SUPPER as part of the fellowship we share at our meeting. We will do so again this year and invite you to bring items to share at the table. Supper will be served at the conclusion of the AGM. 1 2017 ANNUAL REPORT Proposed Agenda Welcome Lorne Ridgway, Chair Devotions Pastor Harley Johnson 1. Adoption of the Agenda Page 2 2. Minutes of the Annual Meeting of March 12, 2017 Page 3 Resurrection Lutheran Church, Saskatoon, Saskatchewan 2016 AGM Attendance Page 6 2017 Membership Page 7 3. Reports: - Board of Directors Lorne Ridgway Page 8 - Executive Director Kari Alford Page 9 - Assistant/Program Director Kristi Stolee Page 11 - Development Director Dave Bragg Page 13 - Site Manager Richard Monseler Page 14 - Treasurer Shawn Follick Page 15 4. Financial Statements: - Finance / Budget Kari Alford Page 16 - Auditor’s report - Appointment of Auditors for 2018 audit 5. Business arising from Minutes / Reports 6. New Business: - Discussion Item: Associate Member voting rights and Board eligibility Page 20 - Nominating Committee Report Elaine Hesje Page 21 - Elections: Board Nominating Committee 7. Adjournment 2 2017 ANNUAL REPORT Kinasao Lutheran Bible Camp Annual General Meeting Minutes – March 12, 2017 Resurrection Lutheran Church, Saskatoon, SK Time 3:00 pm Members present: as attached Directors present: Lee Robertson, Tyler Calow and Lynnae Wagner, Shawn Follick Staff present: Kari Alford, Kristi Stolee, Katee Pederson, Richard Monseler, David Bragg Devotions: Pastor Rick Johnson Welcome and Call to order at 3:00 pm - Lynnae Wagner 1. Adoption of the Agenda Moved Cheryl Bauer Hyde Seconded Adolph Peters Carried 2. Approve Minutes from last year Moved Lorne Ridgeway Seconded Garry Booth Carried 3 2017 ANNUAL REPORT 3. Reports Executive Director: Kari Alford Referred to report Highlights: staff changes (thanks to Katee – last official day) Hiring summer staff Finding program director is still a work in progress. Kristi will fill in the role in the meantime New board members Campground: expansion well underway Hope to finish this year with priority on already leased sites Program Report: Katee Pederson New young staff saw a lot of growth Outdoor Ed programs are still growing – 2017 is the 5th year Retreats attendance growing Thank you for the opportunity to serve over the past 6 years Property Report: Richard Monseler Challenges due to weather Looking for volunteers to come and help out at May Day’s Have installed sprinklers on 3 buildings – fire protection Challenges of bed bugs Development Report: David Bragg New Position to Kinasao Constantly looking for ways to engage the Kinasao family 2017 goals: learning and growing Have received a pro bono fundraising audit this summer – will create a comprehensive strategy for Kinasao’s development Launching Plentiful Harvest programs Prayer partner program for summer staff Accept reports as presented Moved Shawn Follick Seconded Margaret Fast Carried 4. Financial Statements Finance /Budget: Kari Alford An extraordinary year, both in expenses and income – haven’t had to incur debt even with unforeseen expenses (bed bugs and campground expenses). Large donations made by a congregation closing, WCB rebates, GST rebate, donation of stock and estate gift We have no debt, $160 000 in savings, positive bank account. Dave tasked with raising additional $50 000 development revenue Bottom line: brought in more money than was budgeted Brought in over $1 million this year – don’t expect it next year! 4 2017 ANNUAL REPORT Motion to approve 2017 budget Moved Adri Booth Seconded Alice Olson Carried Ed Kasdorf question: is the general security agreement for bank indebtedness include the leased land? – Unsure – will look into it and report back to KCOA Motion to approve audited financial statement Moved Shawn Follick Seconded Lorne Ridgeway Carried Motion to appoint Cogent Chartered Professional Accountants LLP Moved Shawn Follick as 2017 auditors Seconded Don Greve 6. New Business Nominating Committee Need to broaden the reach in search of Board Members. Names brought forward by nominating committee Lorne Ridgeway Melissa Brooks Mark Greve (finished 1 year term) Moved Cheryl Bauer Hyde Seconded Kaye Senum Call for nominations from the floor. None received. Carried Motion to have Nominations cease. Motion to Acclaim Lorne Ridgeway, Melissa Brooks and Mark Moved Garry Booth Greve as Directors for Kinasao Lutheran Bible Camp for three year Seconded Don Greve terms (2017-2020) Carried Motion that the appointment of members to the Nominating Committee be delegated to the Board Motion to adjourn Moved Alice Olson Seconded Roger Tastad Carried. 5 2017 ANNUAL REPORT Kinasao Lutheran Bible Camp 2016 Annual General Meeting Attendance Full Member Residence Church Synod 1 Adri Booth Saskatoon Resurrection Lutheran, Saskatoon ELCIC 2 Garry Booth Saskatoon Resurrection Lutheran, Saskatoon ELCIC 3 Wayne Hyde Emma Lake Messiah Lutheran, Prince Albert ELCIC 4 Cheryl Bauer Hyde Emma Lake Messiah Lutheran, Prince Albert ELCIC 5 Lynnae Wagner Christopher Lake Messiah Lutheran, Prince Albert ELCIC 6 Shawn Follick Outlook Bethlehem Lutheran, Outlook NALC 7 Ed Kasdorf Saskatoon Zion Lutheran, Saskatoon ELCIC 8 Shirley Kasdorf Saskatoon Zion Lutheran, Saskatoon ELCIC 9 Kaye Senum Saskatoon Zion Lutheran, Saskatoon ELCIC 10 Lorne Ridgway Birch Hills Birch Hills Lutheran, Birch Hills ELCIC 11 Marilyn Smith Birch Hills Birch Hills Lutheran, Birch Hills ELCIC 12 Margaret Fast Saskatoon Zion Lutheran, Saskatoon ELCIC 13 Ione Peters Saskatoon Messiah Lutheran, Prince Albert ELCIC 14 Adolf Peters Saskatoon Messiah Lutheran, Prince Albert ELCIC 15 Joan Hopkins Saskatoon Zion Lutheran, Saskatoon ELCIC 16 Melissa Brooks Saskatoon Resurrection Lutheran, Saskatoon ELCIC 17 Elaine Greve Rosthern Trinity Lutheran, Rosthern ELCIC 18 Don Greve Rosthern Trinity Lutheran, Rosthern ELCIC 19 Roger Tastad Saskatoon Redeemer Lutheran, Saskatoon ELCIC 20 Rick Johnson Christopher Lake Messiah Lutheran, Prince Albert ELCIC 21 Eunice Korsrud Saskatoon Rock of Ages Church, Saskatoon CLBC 22 Alice Olson Saskatoon Zion Lutheran, Saskatoon ELCIC 23 George Hind Saskatoon Trinity Lutheran, Saskatoon ELCIC 24 Lorene Hind Saskatoon Trinity Lutheran, Saskatoon ELCIC 25 Tyler Calow Saskatoon Good Shepherd, Saskatoon ELCIC 26 Harold Hesje Saskatoon Redeemer Lutheran, Saskatoon ELCIC 27 Lee Robertson Regina Christ Lutheran, Regina ELCIC 28 Allan Grundahl Saskatoon Zion Lutheran, Saskatoon ELCIC Guest Residence Church Membership 1 Tim Korsrud Saskatoon Emmanuel Baptist, Saskatoon Staff Present 3 Richard Monseler Site Manager 1 Kari Alford Executive Director 4 Katee Pederson Program Director 2 Kristi Stolee Assistant Director 5 David Bragg Development Director 6 2017 ANNUAL REPORT Congregations with Membership in Kinasao for 2017 Augustana Lutheran Church, Saskatoon Beaver Creek Lutheran Church Bethlehem Lutheran Church, Outlook Birch Hills Community Church Carrot River Valley Lutheran Church Christ Lutheran Church, Regina Green Valley Church, Outlook Holy Cross Lutheran Church, Saskatoon Immanuel Lutheran Church, Parkside La Ronge Lutheran Fellowship Messiah Lutheran Church, Prince Albert Mount Olive Lutheran Church, Regina New Hope Lutheran Parish, Rose Valley Norrana Lutheran Church, Strasbourg Partners In Worship, Shell Lake Redeemer Lutheran Church, Davidson Redeemer Lutheran Church, Saskatoon Resurrection Lutheran Church, Saskatoon Rock of Ages Lutheran Brethren Church, Saskatoon St. Johns Lutheran Church, Warman St. John’s Lutheran Church, Shellbrook St. Olaf Lutheran Church, Kindersley St. Paul Lutheran Church, Radisson Trinity Lutheran Church, Rosthern Trinity Lutheran Church, Saskatoon Zion Evangelical Lutheran Church, Jansen Zion Lutheran Church, Canwood Zion Lutheran Church, Saskatoon 7 2017
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