Copenhagen Business School
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Copenhagen Business School 2021-22 DENMARK A University of Richmond Exchange Program http://www.cbs.dk/en/international- opportunities/international-students *Most of the information in this booklet has been copied from the website listed above. May 27, 2021 This document represents the most accurate information available at the time of publication. Statements contained herein are not contractual obligations, and verbal or other representations that are inconsistent with or not contained within the document are not binding. The University of Richmond reserves the right to change, without specific notice, programs and the conditions under which they are offered. Students must be aware that not all circumstances are predictable and that one must take self-responsibility very seriously. The University, its agents, and employees cannot be held responsible for the actions of the host institution or of the student. 2 CONTACT NAMES & IMPORTANT NUMBERS Richmond Amy Bergmann, Study Abroad Advisor Work: (804) 289-8817 Home: (804) 233-7313 Fax: (804) 289-8904 E-mail: [email protected] Website: https://studyabroad.richmond.edu/ Dr. Tom Cossé, Associate Dean of International Business Tel: 804-289-8572 Fax: 804-287-1924 Email: [email protected] Copenhagen Business School The International Office Porcelaenshaven 18A DK-2000 Frederiksberg Denmark [email protected] / [email protected] Tel: 011-45-3815-3006 (Reception) Fax: 011-45-3815-3825 Mr. Tom Dahl-Østergaard, Head of International Office [email protected] (Primary CBS contact for UR students) Ms. Anette Hove-Cox, E-mail: [email protected] NOTE: The office is physically located in the building at Porcelaenshaven 18A on the CBS campus in the Copenhagen suburb of Frederiksberg. The office assists both full time CBS degree students as well as all incoming exchange students from partner universities. Office hours are 9:30 am -12 pm and 1 pm – 3:00 pm, Monday- Friday. They are closed on public holidays. Appointments may be necessary. Most of the information you need is available on the web at http://www.cbs.dk/en/international-opportunities/international-students. CBS will also be mailing/emailing you information. Please read this and all information about your program carefully and share this with your parents. 3 IMMIGRATION For the most up-to-date information, check the web pages linked below. Students should apply as early as they are able as it can take as long as 2 months to get the residence permit (note you may apply no earlier than 6 months in advance and must complete it no later than 30 days after CBS starts the process on your behalf). Students must have a valid passport (if you are a U.S. student, directions for obtaining the passport are given in the Study Abroad Handbook on the IE website, or go to http://travel.state.gov/content/passports/en/passports.html) and valid student permit (residence permit) in order to enter Denmark. Instructions for the student permit may be found here: http://www.nyidanmark.dk/en- us/coming_to_dk/studies/how_to_apply.htm. In addition to this information, UR students can read instructions from CBS in the CBS Anticipating Arrival Guide. It is important to read these materials carefully and to submit the application for the residence permit at least 2 or even 3 months prior to departure. Application: CBS will start the process by filling out their portion of the ST1 form for a student permit, which they will email to you along with your acceptance letter. After you receive this, you may complete your student portion of the ST1 application (see https://www.nyidanmark.dk/en-GB/You-want-to-apply/Study/Higher-education). You will request a case order ID #, pay the fee (see below), obtain biometrics (fingerprints and photo), and then submit the completed and signed application (with enclosures), as detailed below. All applications will be processed by the Danish Consulate General in New York. However, submission of biometrics (see below) has been outsourced to a company called VFS Global, which is operated by Travisa. There are outsourcing offices in Washington, D.C., New York, Chicago, Houston, and San Francisco. For more information, see here: https://usa.um.dk/en/travel-and-residence/practical- information/visa/where-to-apply-in-the-us/ and here: https://um.dk/en/travel-and- residence/where-to-apply/. Biometrics: In order to obtain a residence permit for Denmark, students must submit their “biometrics” (fingerprint scans, photos). Biometrics must be given in person. This can be done at the many VFS Global locations (New York, Chicago, Houston, San Francisco, or Washington, DC) *by appointment only*. To schedule an appointment, 4 go here: https://www.vfsglobal.com/en/individuals/index.html and enter the correct details (“where are you applying from” and “where/what country are you going to”) in order to access the appointment schedule or see https://visa.vfsglobal.com/usa/en/dnk/ for applicants to Denmark who are currently in/will be applying from the United States. If you have submitted an online application form, you must have your biometric features recorded no later than 14 days after you submitted your application. Learn more here: http://www.nyidanmark.dk/en- us/coming_to_dk/Residence_cards_biometric/residence_cards_biometric.htm. Financial Documentation: Part of the process includes providing proof that you can support yourself during your studies. Usually this is in the form of a financial aid/scholarship award letter, personal bank statement in your own name, or trust account statement in your own name only (no joint accounts allowed). See https://www.nyidanmark.dk/en-GB/You-want-to-apply/Study/Higher-education, where the amount is listed as 6,321 DKK/month, which is approximately $1,040 per month of study (based on exchange rate from 5/2021). Be sure to multiply this by the number of months you will be in the country to get the total amount. • One of the documents you will want to include as part of your proof of finances is the letter given to you by IE that shows you do not need to pay CBS tuition (since you are charged UR tuition). This way they should not ask you to show that you have paid CBS tuition, since UR pays this on your behalf. • Students who receive financial aid in excess of UR tuition (for example, if you are expecting to receive aid to cover some of your room/board expenses abroad), then you will want to ask the Financial Aid Office ([email protected]) for a Fund Certification Letter. Please request this letter at minimum 1 week in advance. Other Submissions: Students will also need to submit their valid, original passport and a color copy of all pages of the passport (even including the front and back covers and even the empty pages). Most students will submit this when they go to their biometrics appointment, but if you need to mail it in, please note that passports should only be sent via traceable mail courier service such as Federal Express or Express Mail (be sure to note any tracking numbers before you send the package). Read the instructions carefully to make note of any other documents that need to be submitted (such as receipt of fee payment, acceptance letter from CBS, etc.). You will need to submit the acceptance letter from CBS. Also, make sure to print out and provide as part of your “proofs” that you have paid the fee. For more information about the fee, see below. Fees: For a current listing of the permit application fee, see https://www.nyidanmark.dk/en-GB/You-want-to-apply/Study/Higher- education?anchor=howtoapply and look to the bar/column on the right side of the page. At last check, payment to Danish Immigration Service is to be paid online via credit/debit card or via bank wire transfer (no checks/no cash). If you pay by bank wire 5 transfer, make sure to include enough funds for the wire transfer fee as well, so that the amount you send does not fall short, or your application may be rejected. The amount is DKK 2,000 (which converts to approximately $330 USD at time of printing; actual amount will vary per exchange rate at time of application). There is an additional $30 service fee that goes to VFS Global, assuming you use their service (they accept cash or card only). A separate payment must also be given to the New York Consulate General. At time of printing this fee was $230 USD. There is an online payment option via the link below. See here: http://usa.um.dk/en/travel-and-residence/fees/. There is an additional $25 fee to send the passport (with visa/permit enclosed) back to you via Federal Express if you cannot pick up your passport. This fee must be paid with a money order. Once you receive your passport with residence permit back, do not pack these items in your checked luggage, and do not enter the country as a tourist. Carry your passport with you on your person or in your carry-on luggage. Make sure that the immigration officer properly stamps your passport upon entering Denmark. ARRIVAL CBS has a "Buddy System” in place, which means that UR students can register to be assigned a Danish student as a "buddy" to help you with the first few weeks in your new surroundings. The buddies are happy to help show you around your new campus, give you advice about where to shop, etc., but please keep in mind that they often hold jobs in addition to being full-time students, so please understand that they might have to limit the number of hours they can use on being a buddy.