SALFORDS CRICKET CLUB ANNUAL GENERAL MEETING Held at the Garland Pub, Redhill 7.45pm 1st December 2018 Present Sanjay Patel, John Musk, Scott Latham, Graeme Steward, Dickie Harrington, Ian Catt, Neil Morris, Ollie Miles, James Dennison, Bruce Tissington, Rob Kersey, Steve Jones, Steve Harrington, Paul Ballam, Shail Ram, Suri, Sanjai P, Hassan, Waqas Apologies Mark Wood, Peter Speers, Tony Palmer, Brian Apted, Allan Weller, Tom Hayball, Sachin, George Fisher, Ben Courts, James Street, Tim Tarrant, Rob Besley, Ted Ballam, Rohit Shah, Salman Shah, Sanjeev Kannan Minutes of The Minutes of the 2017 Annual General Meeting were agreed as a true record of 2017 the meeting and signed by the Chairman. Meeting Welfare and No welfare or H&S issues arising during 2018. Health & Transition from Ricky Kidd to Sarah Pooley for role of Welfare Officer. Delay in Sarah Safety receiving all accreditations required, so Sanjay covered this officially. All relevant DBS checks completed for captains, vice captains and umpires. Only injuries recorded were Paul Ballam (finger) and Dickie Harrington (Umpire – struck during game). Reminder about importance of self-awareness in the field, around field of play and during practice. Chairman Chairman Report AGM 2018 Report This is the 5th year the club has been under my Chairmanship a there is a lot to be proud of as a club and what has been achieved this year. I thank my fellow committee members for their hard work and for continually to improve what we do. Also, my thanks to all the players that have played and those that have supported through umpiring, coaching, scoring and updating play cricket and getting the ground and club house ready for matches. • Cricket Teams – I am sure the captains will provide you a detail update on the season but it was great to see that both the 1st team and 2nd team finished the season in the highest ever spots and retained our status in Div 1 and Div 2. Even being drafted into captain of 2nd XI and Captaining Sunday, we were able to have nearly 100 different people Senior cricket, imagine if they could play most weeks! I guess my constant dialogue with players and encouraging approach pays off! • Facilities – We have some of the best facilities now, with the new scoreboard (some teething trouble but they are sorted ready for 2019 season) and the extension of the pitch. Its fantastic a club like ours has some of the better facilities in the area and we continue to spend money. Next is the pavilion but still some way out, but in the short term we need to look at some of the equipment for the ground and pavilion improvements • Finances – we are on good footing, but I am sure Scott will give details of our finances and how we have performed and the delicate balance our finances • Junior Section – We continue to make strives on this front, with nearly 60 juniors playing we are heading in the right direction and playing the Junior league this year, but I will give more details in the Junior Section report • President/Club Day – A brilliant success to see nearly 100 people there including the juniors. If you didn’t attend then please do so it’s a fantastic club day and do your part! I can report as a committee we have met through the year albeit not as many times as planned but we held more exec committee meetings to ensure items are discussed and agreed. We have delivered on our plan and setting the direction of the club. I am really pleased to report we have completed the audit for club mark and have retained our status. I have met with Surrey cricket and continue to develop the relationship and gain assistance with them on many matters. We are due to be re-accredited next year so more work will need to be put in my me and the committee. As a club we do need to address the fact there are only a handful of people running the club but I have made a real effort to encourage new people to join the committee, which is fantastic and it takes the burden of me as having 4 jobs at the club is not sustainable! I look forward to the coming season if re-elected and we can continue to deliver for the future generations and do great things here at Salfords CC but I would like to personally thank Graeme and Scott for really helping me drive forward on some of the great things we have done over the last few years. Sanjay Sanjay presented an overview of the progress made towards delivering the Club plan. See copy attached for your information. Salfords Cricket Club Plan for 2018 end of year review v1.0.pdf Treasurer The Treasurer, Scott Latham, presented the 2018 Club Accounts. Refer to Report attached: Salfords Accounts 2018_signed version.pdf These were signed by The Chairman. Treasurer’s report 2018 – Scott Latham 2018 has been another solid financial year for the club. The club turned a profit of £3,300 (up from £2,200 in 2017) and was able to finance some substantial projects in the year, including: • £9,000 on completing the renovation and extension of the square • £3,000 on a new electronic scoreboard • £1,500 of new junior kit and pavilion improvements I’m pleased to say that again Sanjay’s fundraising efforts have paid off handsomely, with £10,000 of grants secured to cover the majority of the above, as well as £300 raised from the All Stars Cricket programme. Junior winter nets also provided a significant £1,000 of profit. Other successes included President’s Day and the summer draw. The main drawbacks in the year were an unexpected expenditure of £1,100 to repair the showers, and a drop in income from pitch hire, with Dunottar school only using us half as much this year. In fairness in the fullness of time we do expect them to develop their own cricket facilities, so their hire was always anticipated to drop off over the years. The club’s financial position is therefore solid, however our investment in recent years has been very heavily dependent upon grants received, and could not have been financed without this. Recent years have also been characterised by brand new investments: square, scoreboard, covers and nets. Unfortunately, we are now in a position where some of our existing equipment has reached the end of its lifetime, most notably the track mower, other grounds equipment and sightscreen, which together will cost between £5,000 and £10,000 to replace depending upon exactly what is bought. In addition, I understand from Sanjay that it is going to be more difficult to obtain grants next year. It is in this context that the committee is proposing for 2019 a small increase in subs and certain match fees. Subs / match fees proposal for 2019 Adult cricket Subs Match fee Adult playing £70 (£60) £10 member Adult – new £35 (£30) £10 member Adult – full-time £35 (£30) £7 (£5) education Under 18 playing £35 (£30) £7 (£5) adult cricket Non playing £20 n/a member The proposal is to raise adult subs from £60 to £70, to leave adult match fees unchanged at £10 (but with no discount for playing both days) and to raise junior subs for juniors playing adult cricket from £5 to £7. This increase over the course of a whole season will hopefully be fairly modest, and yet will help us both pay for the equipment replacement and demonstrate to potential grant providers that we are taking steps towards meeting the cost ourselves. In addition, it is always much easier to get grants for expansionary measures (like the covers and square extension) than just business-as-usual replacements. Finally, after a total of 10 years on the committee that has included spells as Fixture Secretary, Sunday Captain and latterly 4 years as Treasurer, I will not be standing for a committee post again this year. In that 4 years I’m pleased to say I have converted the accounting from books to electronic recording, moved many of our payments to direct debits and consolidated the insurance arrangements. I look forward to helping the new Treasurer take the club forward from 2019. 2019 Subscriptions – discussion relating to proposal above: Sanjay highlighted potential change to willingness of grantors to issue grants in shadow of uncertainty of Brexit. Cash in the bank is healthy, but it is generally held for routine expenditure and renewal of existing assets, as opposed to investment in new assets and expanding the club. It was recognised that proposed value of £70 for annual subs is still good value against other local clubs. It was asked whether a round £10 match fee for juniors was easier to manage, but recognised as not necessarily being affordable for juniors. • The proposal for annual subscriptions increase was put to the members. It was agreed by a unanimous vote. • The proposal for match fees was put to the members. It was agreed by unanimous vote. • Increase in junior match fees for senior games was agreed. New members will continue to receive a 50% discount against full subs rate. The two game discount for playing two matches in same weekend has been removed. It was asked about generating more income from pitch hire. The number of games is already high due to junior games and existing senior fixtures. Additional games also need support of club members to run events. Committee to review role of Club House Manager to support club events and private hire – need to find willing volunteer, and Committee is willing to pay a small wage.