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International Engagement Policy 082

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International Engagement Policy 082 Campaspe Shire Council Meeting Confidential Attachments 16 July 2019 International Engagement policy 082 Attachment 7.1 International Engagement Council Policy Number 082 Date adopted 16 July 2019 Scheduled for review July 2023 Purpose To affirm Councils role in international engagement and guide decision making in managing delegations and determining which international visits are appropriate for Council representatives to attend and/or host while maintaining current Sister City/Friendship relationships. Policy Statement International relationships provide the opportunity to contribute to the diversity and cultural richness of the community. Further, these relationships enhance economic productivity and growth through support of tourism and major events, attracting skilled migration, fostering creativity in industries and increasing the capacity for new ideas, transfer of knowledge, skills and technology and provision of opportunities and access to international markets for trade in many industry sectors. 1. Current International Sister City/Friendship Agreements All relationships should have a focus on cultural exchange and learning and create opportunities for local business. SHIROI, JAPAN Council will host a delegation from Shiroi every second year (even years), including the provision of home hosts and a program of activities. A community delegation led by a Councillor and Council Manager will visit Shiroi of each alternate year (odd years). Council will meet the costs of two representatives, one councillor and one officer. If more than one councillor elects to join the delegation, the councillors may choose to share council’s contribution allocated for councillor travel. Costs met include: air fare, departure taxes, travel insurance and any other costs incurred which relate to council representation Partners, if travelling, are to meet their own travel expenses. Delegates will be home hosted and all meals will be provided by the host family or the Shiroi City Council. Community members will meet their own travel expenses. SHANGRI LA, CHINA On occasion council is invited to participate in trade and promotional activities in Shangri La. Council will meet the cost of two representatives, one councillor and one officer. If more than one councillor elects to join the visit, the Councillors may choose to share council’s contribution allocated for councillor travel. Partners, if travelling, are to meet their own travel expenses. Costs met include: air fare, departure taxes, travel insurance, accommodation and any other costs incurred which relate to council representation. Community members will meet their own travel expenses. 2729 1 of 2 Campaspe Shire Council Meeting Confidential Attachments 16 July 2019 International Engagement policy 082 EAST TIMOR – TIMOR LESTE Campaspe East Timor Association Friendship group (CETAF). Council will provide an annual contribution towards CETAF’s operations. At present no delegations from Council travel to Timor Leste. 2. International Delegations, Business visits and Trade Expos The following criteria will be considered by Council when determining if Council should participate in and/or host an international delegation: ▪ A clear intention of the opportunity has been articulated and there is an understanding of the potential outcomes that can be created as a result of the visit. ▪ The visit can be accommodated within allocated budget constraints. Exclusions Nil Human Rights This policy has considered and complies with the Human Rights and Responsibilities contained in the Victorian Charter of Human Rights and Responsibilities Act 2006. Definitions Nil Related Legislation Nil Related Policies, Procedures and Strategies Nil Attachments Nil Review Period Responsible Officer Four years General Manager Economic & Community Development Administrative Updates It is recognised that, from time to time, circumstances may change leading to the need for minor administrative changes to this document. Where an update does not materially alter the policy, such a change may be made administratively. Examples include a change to the name of a Council department, a change to the name of a Federal or State Government department, and a minor update to legislation which does not have a material impact. However, any change or update which materially alters this document must be by resolution of Council. Approval History Adopted 8 October 2002 Minute Book Reference No 6416 (item 12.1) Revised 16 October 2007 Minute Book Reference No 11542 (Item 9.1) Revised 21 September 2010 Minute Book Reference No 16407 (Item 12.6) Revised 21 August 2012 Minute Book Reference No 1057 (Item 4.16) Revised 16 August 2016 Minute Book Reference No 731 (Item 6.2) Revised 16 July 2019 Minute Book Reference No 2684(Item 7.1) Chief Executive Officer: ………………………………………………………………………… Date: ………………………………………………………………………… 2730 2 of 2 Campaspe Shire Council Meeting Confidential Attachments 16 July 2019 Asset Rationalisation policy 118 Asset Rationalisation Council Policy Number 118 Date adopted 16 July 2019 Scheduled for review July 2023 Purpose To set out the standards Council uses to determine when an asset is realised. Policy Statement Council should only own, provide, operate, maintain and renew assets which are sustainable to meet agreed service levels thus freeing up renewal funding for other priority assets. Council owns many fixed assets, such as roads, drains, buildings and land, with a total value of over $875 million. These assets place a substantial financial obligation on the community and Council. Competing priorities exist between funding asset maintenance and renewal versus other community identified needs. Any reduction in this financial obligation will allow other community priorities to be accommodated. Service Planning processes may identify certain assets as being surplus to requirements as the services they support are no longer required or no longer exists, the service can be delivered differently, or an asset is at the end of its useful life. In these circumstances it may be appropriate to dispose of the asset or provide the service through other means. Assets that need to be replaced are to be evaluated in accordance with the needs of the service/s supported by the asset. This Policy should be read in conjunction with Council Policy 091 – Sustainable Asset Management, Council Policy 054 – Requests for Upgrades to the Road Network, and Council Policy 155 – Campaspe Service Planning. Principles 1. Assets will not be automatically replaced at the end of their useful life. The reasons can include but are not limited to: a. Assets that do not provide, or are not required to provide, a minimum Level of Service. b. Assets that are beyond Council’s reasonable financial capacity to maintain or renew. c. Critical or statutory services will be prioritised over optional or tertiary services. i. Council’s finite capital resources must be used firstly to meet its legal and statutory obligations as well as requirements for critical services before other uses. d. Assets delivering a service which demonstrate a declining or finite need in the future. e. Alternative methods of delivery of either the service the asset provides, or the asset itself are available, or would be available if Council withdrew it. f. Assets for which the long term provision of a service the asset is related to is unlikely to last the term of a renewed assets life. (e.g.: a renewed community hall with a remaining life of 25 years in an area whose reasonable use or need would terminate at or around year 10.) i. The minimum acceptable use hurdle is 90%. That is the asset must be reasonably considered to be required at sustainable levels for 90% of the renewed assets life. (So, the hall has a 25 year life, the service should be expected to last at a sustainable level for at least 22.) ii. The hurdle has been set at that rate as the life of many Council assets is measured in decades and the cost of disposing or upgrading is significant. Supporting assets whose use is less than 90% adds cost and risk which detract from Council’s sustainability. 2731 1 of 3 Campaspe Shire Council Meeting Confidential Attachments 16 July 2019 Asset Rationalisation policy 118 2. The need for an asset will be reassessed when: a. The Service Manager undertakes a review of the service provided. b. It is found that an asset is at or near the end of its useful life following a condition assessment. c. The service supported by the asset is no longer required or is diminishing to unsustainable or uneconomic levels. d. A number of services are aggregated to operate using one asset rather than a number of assets. 3. If an asset is to be considered for disposal, change of use or reconfiguration relevant stakeholders will be consulted by Council. This will include consideration of the existing and proposed levels of service, alternative service delivery options and/or the impact of non-replacement. Exclusions Nil Human Rights This report has considered and complies with the Human Rights and Responsibilities contained in the Victorian Charter of Human Rights and Responsibilities Act 2006. Definitions Asset A resource controlled by the Campaspe Shire Council from which future economic benefits or service potential are expected to flow to the Shire or its community. Condition Assessment The process of inspection, assessment, measurement and interpretation of the resultant data to indicate the condition of a specific asset to determine the need for some remedial action. Level of Service The defined
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