Regular Meeting of the City Commission Monday, January 13, 2020 7:00 P.M
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Regular Meeting of the City Commission Monday, January 13, 2020 7:00 p.m. AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: ADMINISTER OATH OF OFFICE TO COMMISSIONERS ALSAGER AND RONAN: ELECTION OF MAYOR AND VICE MAYOR: SET TIME AND DAY OF REGULAR MEETINGS: PROCLAMATIONS AND PRESENTATIONS: 1. Proclamation in support of Peacemaking Recognition Day (January 20, 2020). 2. Census 2020 update. ADDITIONS/ DELETIONS TO AGENDA: PUBLIC INPUT ON AGENDA ITEMS: RECEIPT OF PETITIONS AND COMMUNICATIONS: 3. City Manager report on pending items. a. Monthly report on police related citizen complaints received. 4. Minutes of the Tax Increment Finance Authority (October). 5. Minutes of the Planning Commission (November). 6. Minutes of the Airport Advisory Board (November). 7. Minutes of the Local Development Finance Authority (LDFA) (November). 8. Correspondence received from Steven Berkshire regarding rental licensing. 9. Correspondence received from the Home Builders Association regarding the zoning ordinance. 10. Listing of payrolls and warrants from December 10, 2019 through January 9, 2020. CONSENT CALENDAR: DESIGNATED (*) ITEMS CITY COMMISSION MINUTES: * 11. Approval of the minutes of the regular meeting held December 9, 2019. PUBLIC HEARINGS: All interested persons may attend and participate. Persons with disabilities who need assistance to participate may call the Human Resources Office at 989-779-5313. A 48-Hour advance notice is necessary for accommodation. Hearing or speech impaired individuals may contact the City via the Michigan Relay Service by dialing 7-1-1. City Commission Agenda January 13, 2020 Page 2 STAFF RECOMMENDATIONS AND REPORTS: * 12. Bids and Quotations a. Street Sweepings Disposal b. Grounds Mowing c. Wastewater Generators (2) 13. Consider contract addendum with McKenna for additional public open houses. * 14. Consider resolution establishing authorized signatories for Municipal Employees’ Retirement System (MERS) documents. * 15. Consider resolutions #1 and #2 to commence the proceedings for special assessment, tentatively determine the necessity, and set a public hearing for January 27, 2020, regarding the necessity of Special Assessment District #1- 20. * 16. Consider appointments of City Officials to applicable City boards and commissions. ANNOUNCEMENTS ON CITY-RELATED ISSUES AND NEW BUSINESS: PUBLIC COMMENT ON AGENDA AND NON-AGENDA ITEMS: RECESS: CLOSED SESSION: (None scheduled at this time) RECESS: WORK SESSION: (None scheduled at this time) ADJOURNMENT: All interested persons may attend and participate. Persons with disabilities who need assistance to participate may call the Human Resources Office at 989-779-5313. A 48-Hour advance notice is necessary for accommodation. Hearing or speech impaired individuals may contact the City via the Michigan Relay Service by dialing 7-1-1. COMMISSION LETTER #001-20 MEETING DATE: JANUARY 13, 2020 TO: MAYOR AND CITY COMMISSION JANAUARY 8, 2020 FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: ADMINISTER OATH OF OFFICE AND ELECTION OF MAYOR AND VICE MAYOR Administer Oath of Office As the meeting begins, City Clerk Jeremy Howard will administer the oath of office to newly-elected members. Article II, Section 15 of the City Charter indicates that the City Clerk will preside at the beginning of the meeting until the Mayor is elected. After the Mayor is elected, the remainder of the meeting will be conducted by the Mayor. Election of Mayor and Vice Mayor The election will be conducted in accordance with the procedure outlined in Chapter 30.09 of the Code of Ordinances: • Nominations o Called for from the chair o No seconds necessary o Closed after all nominations are made • Voting o Voice vote for each Commissioner nominated o Candidates will be voted on in order nominated o One vote per commissioner per election • Election o Position shall be filled by the nominee who receives a majority (4) votes o If there is a tie or no one receives a majority, voting continues until a candidate has a majority or a candidate withdraws NJR/ap COMMISSION LETTER #002-20 MEETING DATE: JANUARY 13, 2020 TO: MAYOR AND CITY COMMISSION JANAUARY 8, 2020 FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: SET TIME AND DAY OF REGULAR CITY COMMISSION MEETINGS Traditionally the City Commission has set its regular meeting schedule as the second and fourth Mondays of each month at 7 p.m. Attached is a draft meeting calendar based on the recommended schedule with two exceptions. Memorial Day falls on the fourth Monday of May and the Christmas holiday falls near the fourth Monday of December. Therefore it is suggested the second meeting in May be moved to Tuesday, May 26, 2020 and the second meeting in December (if needed) be moved to Monday, December 21, 2020. The recommended resolution language is: NOW, THEREFORE, BE IT RESOLVED, that the City Commission shall meet during 2020 on the second and fourth Mondays of each month, at 7:00 p.m. (except for May in which the second meeting of the month will be held on the fourth Tuesday of the month and December in which the second meeting of the month will be held on the third Monday of the month) in the City Commission Room, City Hall, 320 W. Broadway beginning January 27, 2020. Recommended Motion Move to adopt the resolution above as presented. NJR/ap 2020 City Commission Calendar January February 13 Inaugural Meeting, 7:00 p.m. 10 Regular Meeting 27 Regular Meeting 24 Regular Meeting March April 9 Regular Meeting 13 Regular Meeting 23 Regular Meeting 27 Regular Meeting May June 11 Regular Meeting 8 Regular Meeting 26 Regular Meeting (Due to Memorial Day) 22 Regular Meeting July August 13 Regular Meeting 10 Regular Meeting 27 Regular Meeting 24 Regular Meeting September October 14 Regular Meeting 12 Regular Meeting 28 Regular Meeting 26 Regular Meeting November December 9 Regular Meeting 14 Regular Meeting 23 Regular Meeting 21 Regular Meeting (Due to Holiday) Regular Meetings of the City Commission begin at 7:00 p.m. in the Commission Chambers, City Hall, 320 West Broadway. PROCLAMATION WHEREAS, Peacemaking is an action, activity, event, or way of life which reduces or leads to a reduction of violence and contributes to a more cooperative and just way in which we live together; and WHEREAS, Peacemaking is a lifelong process that begins with ourselves; and WHEREAS, We live in a time when violence, hatred, and crime dominate the public media, and these attitudes are pervasive in our and our children's world view through television, movies, toys, popular music, videos and video games; and WHEREAS, We would all prefer to live in peace in our physical and social environments in a way which honors and respects others and their differences as well as ourselves; and WHEREAS, Our youth have an inherent idealism to make this a better community, country and world in which to live; NOW, THEREFORE, I, Mayor of the City of Mount Pleasant, do hereby proclaim January 20, 2020 PEACEMAKING RECOGNITION DAY in Mount Pleasant and affirm that the peacemaking efforts of its youth are valued and appreciated in that these efforts contribute significantly to the quality of life in Mount Pleasant, and FURTHER, The City Commission supports the non-violent resolution of misunderstandings and conflicts whenever and however they occur, as demonstrated by the life of Martin Luther King, Jr. In Witness Whereof, I hereunto set my hand and the Great Seal of the City of Mount Pleasant, Michigan, this 13th day of January, 2020. _______________________________________ Mayor City of Mount Pleasant, Michigan COMMISSION LETTER #003-20 MEETING DATE: JANUARY 13, 2020 TO: MAYOR AND CITY COMMISSION JANUARY 8, 2020 FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: CITY MANAGER REPORT ON PENDING ITEMS This report on pending items reflects the current status of tasks that were previously agreed to and a listing of potential items for discussion during 2020 1. Task Related Issues: SHORT DESCRIPTION OF TOPIC MEETING TOPIC WAS AGREED TO REQUESTED DUE STATUS AS OF 1-8-2020 DATE Non-motorized Plan/Complete Streets May 13 None Should evaluate after master Recommend amendments to ordinances, plan and/or plan is recommended guidelines to reduce requirement to implement on all streets Website Content Policy May 28 Anytime in the next Develop draft policy regarding purpose of website and year. what information should/should not be posted New Motions/Amended Motions Onscreen July 8 None Staff to investigate ability to put typed version of new and amended motions on big screen Principal Shopping District July 8 None Investigate for next assessment roll whether new businesses can be granted a lower special assessment amount in first years of business Fee for Christmas Tree Curbside Pickup November 25 Sometime in 2020 Gather information on whether other cities charge for curbside pickup. Also gather data in 2020 on how many trees are actually picked up in the City. COMMISSION LETTER #003-20 MEETING DATE: JANUARY 13, 2020 Page 2 2. Items that were to be scheduled for work session in 2019, but did not occur: (These will be moved to 2020) o Potential Airport Partners Agreement o Results of Charter Committee research into Mayor elected by voters-Research is being conducted by CARRS o Rental Housing-additional inspections for converted units 3. Items that were not prioritized or removed-will need further discussion/direction during 2020: Property Maintenance Ordinance Conference Room E renovation options Policy issues follow-up from OMA/FOIA Training Building inspection-coordination of inspections with County Dumpsters located in paved alleys Effectiveness of storm water ordinance-(Note: still working with partners county-wide on stormwater matters) Rental Housing Inspections: frequency based on good inspections Sustainability goals Incentives/strategy for owner-occupied conversions Homeowner loan and emergency program-needs to be coordinated with above topic Mt. Pleasant Center preferred development Review of general guidelines used for snow removal on streets and parking lots Review ordinance application/interpretation related to commercial/industrial properties 5.