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Fire Safety in Council Tower Blocks

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Fire Safety in Council Tower Blocks Housing and Economy Committee 10.00am, Thursday, 7 September 2017 Fire Safety in Council Tower Blocks Item number 7.2 Report number Executive/routine Executive Wards All Wards Executive summary This report updates Committee on the Council’s response to concerns regarding tower block fire safety following the fire at Grenfell Towers in London on 14 June 2017. The fire raised widespread public concerns regarding the safety of material and construction methods used in the refurbishment of tower blocks; the effectiveness of the relationship and communication between tenants and residents, their landlord and the local authority; and of the initial response to supporting the residents affected by the fire. This report sets out what has been done to ensure that Council tenants are safe in their homes and that they are engaged in shaping the future shape of the service arising from any findings from the Grenfell Towers inquiry. The report also sets out the approach taken, jointly with Scottish Government, to ensure the safety of other buildings in the city. Recommendations are made to review the approach to waste management in Council owned tower blocks, carry out joint annual inspections of tower blocks with the Scottish Fire and Rescue Service and carry out enhanced inspections including materials and fabric used in Council owned tower blocks. Report Review of Fire Safety in Council Tower Blocks 1. Recommendations 1.1 The Housing and Economy Committee is asked to: 1.1.1 note the response to concerns about fire safety in tower blocks; 1.1.2 agree to review its waste management and vehicle access arrangements in Council-owned tower blocks; 1.1.3 notes the revised inspection arrangements with Scottish Fire and Rescue Services (SFRS); and 1.1.4 agrees this report discharges the remit of the motion and addendum agreed by Council on 29 June 2017. 2. Background 2.1 On 29 June 2017, Council considered a report which set out the initial Council response to the events following the fire that took place at Grenfell Towers in London on 14 June. At the same meeting Council agreed to the following motion: 2.2 “Council recognises the concerns that residents will have after the tragic fire at Grenfell Tower in London and thanks officers for their immediate work to reassure residents and provide councillors with information about the construction and refurbishment of multi storey blocks in Edinburgh and fire safety, and calls for this initial response to be followed up by a report detailing: 1) The construction method of each block, any subsequent refurbishment with date and details of materials used; 2) Fire inspection schedules detailing when each block was last inspected, the type and extent of this inspection; 3) Future fire inspection schedules to include: (a) whole block assessments; (b) quarterly reports of the number of flats given individual fire inspections and advice by fire officers; Housing and Economy Committee – 7 September 2017 Page 2 4) Communication plans with tenants and residents associations to ensure that their concerns can be addressed both in the short and long term and that this is clearly understood; 5) What process would need to be undertaken to consider the retro fitting of sprinkler systems in blocks constructed prior to 2005; 6) How any recommendations coming forward from any investigations into the Grenfell Tower fire will be reported to Committee, communicated to residents and given due consideration as to whether to implement any such recommendations.” 3. Main report Council owned tower blocks 3.1 This report sets out the response to the request for a report from Council. 3.2 A breakdown of the construction method of each block including refurbishment dates and details of materials used are detailed at Appendix 1. 3.3 A review of construction methods and materials was carried out immediately after the fire and residents were informed within 24 hours that the materials used in refurbishment of Council owned tower blocks were not the same as those reported to have been used in Grenfell. In all cases, materials used are classed 0 for flammability and flame spread, the safest level of performance. 3.4 Materials include a combination of mineral fibre insulation, profiled aluminium sheeting, mineral fibre insulated render system, rigid insulation board and structural foam / paint and include two blocks with polystyrene based insulation with concrete infill panels. This insulation is encased in a non-combustible enclosure and achieves a Class 0 classification (the highest standard at the time of construction). 3.5 Inspections of tower blocks, currently undergoing maintenance, have been carried out and verify that the materials in situ are those recorded on the housing asset management database. A further review has been commissioned to test every type of cladding used on Council tower blocks, including intrusive inspections where required. This will be completed within three months. 3.6 Details of the most recent fire inspections are contained in Appendix 2. These inspections were carried out jointly between the Scottish Fire and Rescue Service (SFRS) and the Council’s Housing Service between July and August. 3.7 No major concerns were identified during joint inspections, with the majority of work being routine maintenance primarily involving door stopper and mesh glass replacements. These repairs are expected to have been completed by the end of August. Housing and Economy Committee – 7 September 2017 Page 3 3.8 The SFRS will continue to carry out whole block inspections on a quarterly basis. Housing and concierge teams will carry out daily inspections of common areas. In addition, the Council and the SFRS will carry out an annual joint inspection of all Council owned tower blocks. 3.9 Where requested the Council and the SFRS have jointly attended local residents’ meetings and a meeting with Edinburgh Tenants Federation (ETF). 3.10 Further to the publication of the Tenants’ Courier fire safety newsletter, letters were issued to all residents in Council-owned tower blocks. The letters updated residents on the Council’s review of fire safety arrangements and let people know how to feed their views into this process. Copies of the SFRS’s fire safety leaflet were also distributed. The Council will continue to engage with residents on a regular basis. 3.11 Residents have also been invited to join a new Fire Safety Tenants’ and Residents’ Panel. The Panel will help to develop our understanding of resident views on fire safety and how we can ensure residents continue to feel safe in their homes. There has been a positive response, with involvement from a range of residents from different parts of the city. The first meeting will take place in early September 2017. 3.12 Initial feedback from tenants has shown some concern regarding the potential retrofitting of sprinkler systems and communal alarms in tower blocks. Tenants are aware of the potential benefits but are also concerned about the disruption and risks that may come with their installation. 3.13 The potential role of sprinkler systems and communal alarms will form part of the fuller review of policy arising out of the various inquiries and working groups set up to learn lessons from the Grenfell Tower Fire. As these reviews are concluded tenants will be consulted on any recommendations and how they could be implemented. Any changes to policy arising from this consultation, will require to be approved by committee. 3.14 Tenants have however, identified concerns regarding the risks of the chute and bin waste management systems that exist in Council owned tower blocks. Chutes are sometimes blocked and chute clearances are a priority because they do present a fire risk. Consultation with residents and fire services suggest that there is support to explore the introduction of alternative approaches to waste collection in tower blocks. 3.15 Similar concerns have been expressed regarding access to tower blocks for emergency and waste collection vehicles. At times car parking behaviour effectively blocks access for larger vehicles which contributes significantly to missed bin accumulations and further risk. Privately owned tower blocks 3.16 Further to the addendum agreed by Council on 29 June, there are 82 residential properties that are eight storeys and above in Edinburgh. Visual assessments Housing and Economy Committee – 7 September 2017 Page 4 have been carried out to make an initial assessment of the building materials that have been used on these blocks. 3.17 Working with the Scottish Government, a review of building warrant information is underway with a view to establishing which materials have been proposed as part of the building warrant applications for each block. It is expected that this work will be concluded by mid-September. 3.18 Napier University has removed cladding at its Bainfield student residences as a precautionary measure. It was agreed with the SFRS that it was not necessary to evacuate residents. Another aluminium composite material was identified on a music extension. This panelling will also be replaced. Other Council properties 3.19 The Council’s estate has been assessed to determine whether Aluminium Composite Material (ACM) has been used in cladding systems on any of the Council’s operational buildings. This has particularly focussed on schools at the request of the Scottish Government. 3.20 One instance of ACM being used has been identified on a Public-Private Partnership (PPP) school – Firrhill High School. 16% of ACM is contained within the cladding construction of the main building following a retrofit in 2016. This has been checked for safety against building regulations and fire safety. A further assessment has been carried out with both the contractor and PPP provider confirming that the construction meets current building standards. Consequently, no further actions are necessary.
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