Board Meeting Minutes Date

CAREERSOURCE CITRUS LEVY MARION (CSCLM) BOARD MEETING

MINUTES

DATE: December 7, 2016 PLACE: CSCLM Citrus County, Lecanto, FL TIME: 11:30 am

MEMBERS PRESENT MEMBERS ABSENT Kathy Judkins, SECO Kevin Cunningham, Re/Max Realty Becky Magwood, Capital City Bank Pete Beasley, Rasmussen College Nelson Mathis, Jr., IBEW 1205 Kevin Badge, CFEC Fred Morgan, IBEW 222 Darlene Goddard, Jenkins Auto Group Mike Melfi, CHAMPS Software Judy Houlios, Ocala Housing Authority Mark Paugh, CF Theressa Foster-West, West Central Solutions Theresa Flick, Key Training Center Jorge Martinez, DC&F Ted Knight, US Marine Corps League Lindsay McDougal, Sherpa Pro Solutions Patricia Keelean, Mid Fla Comm Services, Inc. David Pieklik, NCBDC Rachel Riley, HealthSouth Rehab of Ocala Pat Reddish, Consultant Don Taylor, EADCC Solomon Sarway, CJ’s Power Systems Debra Stanley, Citrus County Schools Jim Wohrley, MTC

OTHER ATTENDEES

Rusty Skinner, CSCLM Dale French, CSCLM Kathleen Woodring, CSCLM Laura Byrnes, CSCLM Brenda Chrisman, CSCLM Robert Stermer, Board Attorney Paula Singleton, CSCLM

CALL TO ORDER

The meeting was called to order by Kathy Judkins, Chair.

INVOCATION AND PLEDGE OF ALLEGIANCE

The invocation was given by Robert Stermer, followed by the Pledge of Allegiance.

ROLL CALL

The roll was called by Paula Singleton and a quorum declared present.

1 Board Meeting December 7, 2016

PUBLIC COMMENT

The Chair opened the floor for any Public Comment. There was none.

APPROVAL OF MINUTES

Rachel Riley made a motion to approve the minutes from the 10-12-16 meeting. Seconded by Mike Melfi. Motion Carried.

ACTION ITEMS

A. Board Next Steps- action sheet attached 1. Marketing and Outreach Overview- Laura Byrnes- Laura presented a PowerPoint of our marketing and outreach efforts and their effectiveness. A packet of some of our printed materials was provided to all board members. Presentation attached

CONSENT AGENDA ITEMS

The action sheets that are attached represent the items for review by the board.

A. Executive Committee – 11-30-16 -- Ted Knight made a motion to approve items 1-6; motion was seconded by Rachel Riley. Motion Carried.

1) Stermer Report

2) Local Plan Addendum

3) Youth Services ITN

4) One Stop Operator ITN

5) Member Contact- Lindsay McDougal

6) Revised 2016 Budget & Expenditures Reports

B. Career Center Committee – 10-24-16 – Becky Magwood made a motion to approve. Motion was seconded by Fred Morgan

1) Lease Adjustment Enterprise Center

2 Board Meeting December 7, 2016

DISCUSSION ITEMS

Rusty advised that Chris Hart has left his position as President of CareerSource Florida to take a position as President of Enterprise Florida. His knowledge and understanding of CareerSource may help with relationships going forward. One potential replacement candidate is Scott L Fennell, Who has served as the #2 under Chris. For us, this would be the easiest transition.

Those board members that will be attending the NAWB Forum in the spring should be hearing from Noreen Salatino at our office in the next week. She has made the room reservations and will get with each of you to determine your travel dates and locations.

STATUS REPORTS

None

MATTERS FROM THE FLOOR

None

ADJOURNMENT

There being no further business, the meeting was adjourned.

APPROVED:

RECORD OF ACTION/APPROVAL Board Action Next Steps 12/7/16

TOPIC/ISSUE: Next steps for board improvement resulting from the board training in November.

BACKGROUND:

Top three items that need improvement based on board votes

POINTS OF CONSIDERATION: 1. Onboarding Process- Board Mentor, received 9 votes • Hold a special “Meet & Greet” for new members to meet existing board members, management staff, and legal counsel. It would need to be posted and noted that No Board Business is to be discussed. • 30 minutes prior to an Executive Committee Meeting, have a new member informational meeting. Have 2-3 current board members speak to the new member to provide their experience and perspective to board membership. 2. Board Member Elevator Speech, received 9 votes . What We Do: • Provide recruitment assistance • Provide outplacement assistance • Provide specialized services to these targeted sectors o Manufacturing/Logistics, Healthcare, Information Technology, Professionals • Educational grants to the unemployed or underemployed • Training support for employers for new hires and existing workers . Our Customers: • Career Seekers o Any individual seeking employment or training . Special services to: Veterans, Welfare recipients, Individuals with disabilities, Young Adults • Businesses o New, Existing, Expanding

3. Educate Business and Public on Services and Programs, received 9 votes The committee also felt that it was important for the work of the committees to be better communicated to the full board. The committee agreed that the chair of each committee should give a re-cap or overview of work being done within their respective committee at the full board, in order to keep all informed of on-going business.

4 STAFF RECOMMENDATIONS:

COMMITTEE ACTION:

BOARD ACTION:

1. Onboarding Process- First board meeting of each year will be a mandatory meeting. 30 minutes prior to the start of the meeting members will gather for a meet and greet so that new members can meet the other members of the board, staff, and board attorney. 2. Board Member Elevator Speech-Board members will email ideas based on the above Who, What, When, Why, Where. They should be emailed to either Rusty of Kathleen and then will be filtered to the Marketing and Outreach Committee for further action/ approval. Goal to be completed before the next board meeting. 3. Educate Business and Public on Services and Programs, received 9 votes- At future board meetings, each committee chair will give a 2 minute report of what is going on with their committee.

5 COMMUNICATIONS / OUTREACH

CAREERSOURCE CITRUS LEVY MARION Board of Directors | Dec. 7, 2016 Laura Byrnes, APR, CPRC | Communications Manager

6 COMMUNICATIONS STRATEGY

SHARING PROPERTIES PRINT WEBSITE BROADCAST SOCIAL CHANNELS MENTIONS eNEWSLETTER SHARES EMAIL REPOSTS BLOG REVIEWS EARNED OWNED

ADVERTISING DISPLAY ADS Leverage owned, earned and SOCIAL MEDIA ADS PLACED paid media for a comprehensive PAY PER CLICK communications strategy RADIO SPOTS ADVERTORIAL

7 IN THE NEWS: JANUARY – NOVEMBER

100+ NEWS ARTICLES, FEATURES, BRIEFS, OP/ED (PRINT, ONLINE AND BROADCAST) 8 EARNED MEDIA: IN THE NEWS

YEAR TO DATE: . 28 News Releases . Distributed to 140 media representatives in Area 10 with selective distribution as appropriate in regional media

. Distributed to all Board Members, City and County Administrators, City Council members and County Commissioners, chambers and economic development organizations, CareerSource Florida and DEO, State Legislators and other elected officials and influentials.

. Distributed to all staff . Published on website and on all social media channels

9 EARNED MEDIA: IN THE NEWS

10 11 12 EARNED MEDIA: IN THE NEWS

Star-Banner Video: http://www.tout.com/m/w1t1h8 13 OWNED MEDIA: FACEBOOK

TARGET AUDIENCE Employers, HR/Recruiting Managers, Economic Development and Education Partners

FIND US https://www.facebook.com/CareerSourceCLM

1,124 “LIKES” (+21% since January 1) 1,096 FOLLOWERS (97.5% of Likes)

POSTS JANUARY- NOVEMBER: 124

IMPRESSIONS The number of impressions of any content associated with our page • Daily Impressions: 289,613 • 28 Days: 7,929,373

REACH The number of people have seen any content associated with our page (unique users) • Daily Reach: 189,669 • 28 Days: 2,912,885

ENGAGEMENT The number of people who engaged with our page (includes any click or story created) • Daily Engagement: 6,958 • 28 Days: 158,924 14 OWNED MEDIA: FACEBOOK

ORGANGIC REACH AND ENGAGEMENT BY POST TYPE

VIDEO • Reach: 2,217 • Engagement: 131

STATUS • Reach: 483 • Engagement: 93

PHOTO (standalone) • Reach: 368 • Engagement: 26

LINK • Reach: 226 • Engagement: 23

Our Facebook videos have been viewed 11,959 times for a minimum of 18.5 hours of total view time.

Manufacturing Videos Reach 16,849 Views 5,142 Likes 110 Shares 84 15 OWNED MEDIA: FACEBOOK

16 OWNED MEDIA: FACEBOOK

17 OWNED MEDIA: TWITTER

TARGET AUDIENCE Job Seekers, economic development and education partners, CareerSource Florida

FIND US https://twitter.com/CareerSourceCLM

809 FOLLOWERS /5,089 TWEETS

Tweets Earned 92,900 Impressions • The most active 90-day period was April 1-June 30 (39,100 impressions)

• Strive to schedule/post 3-6 per day

• 73 Retweet, 57 Likes, 80 Mentions

• Diverse engagement from Citrus County Board of County Commissioners, Amy Meek (CC United Way), The Cunningham Team, Raney’s Inc., Ocala IT Pros, CEP, UWMC, Arnette House, Florida DEO, Florida Vocational Rehab, Chris Hart, Cissy Proctor, CareerSource Florida, CS Research Coast, CS Brevard, Ocala Star-Banner, TriCounty Bulletin, and Kwikturn Media among many others. 18

OWNED MEDIA: LinkedIn

TARGET AUDIENCE Employers, Business Owners, Hiring Managers and Recruiters, Displaced Professionals

FIND US http://bit.ly/LinkedInCSCLM

172 FOLLOWERS + 249 UNIQUES | 37 POSTS

FOLLOWER DEMOGRAPHICS • Seniority: 57% Senior, Managers, CXO, owner • Industry: 30.5% Nonprofit, 16% staffing/recruiting, 15% Higher Education, 4.6% HR, 4.6% Government • Company size: 51% 51-200 employees, 11% 201- 500, 10.3% 10K, 9.6% 1,001-5,000, 8% 11-50 • Function: 15% HR, 9.5% Education, 8% Media

VISITOR DEMOGRAPHICS • Seniority: 69% Senior, Managers, CXO, owner • Industry: 34% Nonprofit, 7% IT, 7% Computer Software, 6% Marketing/Advertising, 4% Internet • Company size: 54% 51-200 employees, 13% 11-50, • 10% 201-500, 8% 10K, 4% 1-10 • Function: 31% Media/Communication, 10% Sales, 8% HR, 6% IT and 6% Entrepreneurship

OWNED MEDIA: YouTube TARGET AUDIENCES Employers, Job Seekers, Partners, General

FIND US http://bit.ly/CSCLMyoutube

Playlists • Four-part manufacturing careers training series • Women in manufacturing short documentary • Today’s Manufacturing featuring 20 companies

Total Video Views: 6,170

Video Views in 2016: 2,387

Total Time Viewed: 2,176 minutes (36 hours) • CNC Training (594 views/993 minutes) • 97% Viewed from YouTube Watch Page • 3% Viewed from embedded external site • Traffic sources: 41% external, 28% YouTube search, 7.4% suggested videos, and 24% “other”

Audience Demographics: • 74% Male • 72% from United State, 4% Canada, 3% India, 2% United Kingdom and 1% Phillipines

OWNED MEDIA: GOOGLE+

TARGET AUDIENCES Employers, Job Seekers, Partners, General

FIND US https://plus.google.com/+CareersourceclmR10

TOTAL PAGE VIEWS: 39,923

WHY GOOGLE PLUS? • Potentially has more SEO value than Facebook or Twitter because Google’s algorithm assigns no value to Tweets or Facebook posts (Google cannot crawl Facebook posts) • Using can boost Page rank in Google search. • Google+ can improve search results for users • Can optimize business listing • It’s another way to connect, which feed our organize search efforts, so why not?

21 OWNED MEDIA: COLUMNS

22 OWNED MEDIA: NEWSLETTER

23 OWNED MEDIA: SPOTLIGHT

24 OWNED MEDIA: SPOTLIGHT

25 PLACED MEDIA

PRINT  Star -Banner (at least one Wednesday/month)  Citrus County Chronicle (as needed, typically two quarters/annually)  Chiefland Citizen and Tri-County Bulletin (as needed)  Others: South Marion Citizen, Riverland News, Levy County Journal  Patriot Press (7 issues)  Innovation Ocala (12)  Innovation Citrus (12)  CEP Partners Connection (12)  Ocala Style (as needed)  Family Times (as needed)

RADIO  WCZZ/WLQH (Levy County – 80+ :30 spots/month plus 100+ name mentions  K- Country and WNND FM, WUFT, WSKY and WKTK, WXCV Citrus 95.3 and others  WOCA (Employer Spotlight includes :15 and :30 promotions)

ONLINE  Hardison Ink

SOCIAL  Predominantly Facebook (have done sponsored LI posts) 26 OWNED MEDIA: PRINT

27 OWNED MEDIA: PRINT

28 OWNED MEDIA: PRINT

29 OWNED MEDIA: PRINT

30 OWNED MEDIA: PRINT

31 OWNED MEDIA: PRINT

32 OWNED MEDIA: SOCIAL MEDIA

33 OWNED MEDIA: SOCIAL MEDIA

34 OWNED MEDIA: SOCIAL MEDIA

NOV. 8-DEC. 6

► Seven Videos ► 17,250 Reached ► 6,341 Views ► 4,255 (67%) viewed for 10+ seconds ► Minimum views = 710 minutes (12 hours) ► 147 Likes ► 98 Shares

35 OTHER OUTREACH

COLLATERAL MATERIALS (CareerSource, Talent Center, Summit et al) o Fliers, posters, brochures, rack cards o MCG / marketing co-op programs o Business cards, stationary, PowerPoint o Popup Banners, Save the Date cards, sponsorship brochures

ADDITIONAL COMMUNICATIONS o Local . Chamber & Economic Partnership – Ambassador . United Way of Marion County – PR/Marketing Committee and Speakers Bureau . Florida Public Relations Association/Ocala Chapter, past president o Statewide . CareerSource Florida Communications Consortium, immediate past chair . FPRA State Vice President of Credentials, past VP PR/Communications, Professional Development and Annual Conference . LeadershipFPRA, member of inaugural class . Counselors Network, director of Professional Development

36 OTHER OUTREACH

37 OTHER OUTREACH

POWERPOINT

BUSINESS CARDS / LETTERHEAD BRAND GUIDELINES

38 QUESTIONS?

CONTACT ME: 352-291-9559 (DIRECT) OR 352-816-1264 (MOBILE) EMAIL: [email protected] HTTPS://WWW.LINKEDIN.COM/IN/LAURABYRNESOCALA

RECORD OF ACTION/APPROVAL

TOPIC/ISSUE:

Local Plan Addendum- addendum to Local Plan from April.

BACKGROUND:

Plan was submitted in April but due to the release of WIOA final regulations, the Department of Economic Opportunity (DEO) requested that all boards prepare an addendum for five components of the plan if final regulations affected the plan leading to changes or additions.

POINTS OF CONSIDERATION: Staff have added additional information to three of the components requested and referred back to the original document for those items where no additional explanation was needed.

STAFF RECOMMENDATIONS: Approve draft addendum to release to the DEO by the November 30, COB deadline with a final version to be signed by Board Chair and assigned Chief Elected Official.

COMMITTEE ACTION: Fred Morgan made a motion to approve. The motion was seconded by Ted Knight. Motion Carried.

BOARD ACTION: Ted Knight made a motion to approve. The motion was seconded by Rachel Riley. Motion Carried.

CareerSource Citrus Levy Marion Addendum 1

Local Workforce Development Area 10

Tel 352-873-7939 3003 SW College Rd, Suite 205, Ocala, Fl www.careersourceclm.com 34474 Fax 352-873-7956 [email protected]

Date Submitted: November 30, 2016 Plan Contact: Dale French

CONTENTS

INTRODUCTION ii AMMENDED SECTIONS 1

SIGNATURE PAGE 4

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INTRODUCTION

The following is an addendum to CareerSource Citrus Levy Marion’s (CSCLM) Workforce Services Plan as submitted on April 30, 2016. This addendum includes additional information to the information previously provided as a result of publication of the final Workforce Innovation and Opportunity Act (WIOA) rules. The information is presented in the format as requested in the DEO memorandum to all local workforce development boards dated November 4, 2016, titled: Workforce Innovation and Opportunity Act One-Stop Local Plan Addendum.

CareerSource Citrus Levy Marion Management

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AMMENDED SECTIONS

1. If the entity selected as the fiscal agent/administrative entity is also identified as a one-stop operator or other direct provider of services, provide a description of the appropriate firewalls established to guard against any conflict of interest. (Page 6, Item (3)(C), Local Grant Subrecipient) CSCLM provides an active level of oversight on all programs, processes, and transactions. We monitor daily interactions and transactions through the use of data queries and separation of duties for critical actions. We provide monthly reports on performance to managers and quarterly reports to the Board. The Board receives and reviews these reports in the Performance and Monitoring committee. We provide detailed internal monitoring of our programs, insuring compliance. These reports are then submitted to management and to the Performance and Monitoring Committee. Our finances are monitored by an external auditor who provides a report to management and to the committee. Our budgets and financial reports are reviewed quarterly by the Executive Committee. All committee reports are then part of the Full Board agenda.

Additionally, the structure of management and staff within our system represent a clear delineation between ‘Administration’ and ‘Operations’. The separation of duties allows for a full check and balances of all activities in regards to the funding, staffing, and operation of the One Stop centers.

All aspects of day to day operations of the One Stop centers and the services provided within the centers is managed by the Career Center and Business Services Officer. All aspects of administrative oversight such as financial controls, information technologies, procurement, contract management, contract negotiations, monitoring, and grant management fall under the authority of the Executive Vice President. Both the Career Center and Business Services Officer and the Executive Vice President report directly to the Chief Executive Officer who reports to the Board of Directors and Consortium.

2. Provide a description of any cooperative agreement between the Local Board and the designated local entity administering vocational rehabilitation activities under Title I of the Rehabilitation Act of 1973. (Page 9, Item 7, Cooperative Agreements) Vocational Rehabilitation, while not housed in the One Stop center, is located several hundred yards from our comprehensive center. This close proximity has allowed us to easily exchange referrals and keep open communication between our agencies. We have been working on several projects with VR to provide services to individuals with disabilities as well as conducting cross training between workforce

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and VR staff to share and develop a full understanding of services available to our mutual customers. Several of those projects include:  VR staff training on the Employ Florida Marketplace.  CareerSource CLM staff training on services and service availability through VR  Ticket to Work Employment Network participant  Initial stages of developing curriculum for youth pre-employment training services  Offering of workshops to VR customers at our locations, and information on hiring events and/or other services that would be of value to their customers

The current MOU (executed August 19, 2016) between CSCLM and the Division of Vocational Rehabilitation develops open lines of communication for the assistance of mutual customers. It also provides for the coordination of infrastructure costs and funding of shared services and operating costs in accordance with 29 U.S.C section 3151. Negotiation of what the coordinated funding will be is still under review.

3. Are each of the required WIOA partners included in the local one-stop system? Include a description of the roles and resource contributions of the local partners. (Page 11, Item 1, General System Description)

The information provided in the original plan submission is still applicable and requires no additional amendment.

4. Provide a description of how participating one-stop partners use the principles of universal design in their operations. (Page 11, Item (2)(B), Customer Access)

The information provided in the original plan submission is still applicable and requires no additional amendment.

5. Provide a description of the steps taken or that will be taken to ensure a competitive process for the selection of one-stop operators. (Page 11, Item 4, Competitive Selection of One Stop Operator)

CSCLM has been proactive in the process of procuring a One Stop Operator. On June 29, 2016 our full board approved an RFP to solicit a consultant that would work with the board to determine the definition of a One Stop Operator in our area as well as whether we, as a board, would pursue with bidding on the release.

Thomas P. Miller and Associates (TPMA) was selected by our board as the consultant to conduct this work. Representatives from TPMA met with members of our Executive Committee on October 5, 2016 to review WIOA final rules, determine the definition of a One

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Stop Operator in our area. It was also determined what activity we as a board would have in bidding to fill that role.

It was determined in that meeting that we:  Would not pursue retention of operation duties  Would release an ITN in December 2016 soliciting proposals from qualified sources  Will make a final decision on a One Stop Operator contractor in April/May 2017 for full implementation on July 1, 2017.

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SIGNATURE PAGE

This plan represents the efforts of CareerSource Citrus Levy Marion to implement the Workforce Innovation and Opportunity Act in the following counties:

 Citrus  Levy  Marion

We will operate in accordance with this plan and applicable federal and state laws, rules, and regulations.

Workforce Development Board Chair Chief Elected Official

______Signature Signature

______Name (printed or typed) Name (printed or typed) Title Title

______Date Date

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RECORD OF ACTION/APPROVAL

TOPIC/ISSUE: Release of the Invitation to Negotiate (ITN) for the Youth Services provider contract.

BACKGROUND: CareerSource Citrus Levy Marion currently contracts services for In-School and Out of School Youth. The current contract with Eckerd Kids is set to expire on June 30th, 2017.

POINTS OF CONSIDERATION: Procurement standards require that all service provider contracts are opened for bid at minimum, every four years. The last contract for youth services was established in 2012 and has been renewed the maximum times allowable (three renewals for a total of four service years). This ITN will solicit innovative youth workforce development programs to operate under the provisions of the Workforce Innovation and Opportunity Act (WIOA). The awarded contract will be for one (1) year term renewable up to three terms.

The ITN is scheduled for Public Notice on December 1st and 2nd, 2016. Other relevant dates are: • ITN Release: December 5, 2016 • Expression of Interest due: December 30, 2016 • ITN full submission due: March 3, 2017

STAFF RECOMMENDATIONS: Requesting approval for authority to release the Youth Services ITN on December 5, after the appropriate Public Notice period of December 1st and 2nd.

COMMITTEE ACTION: Fred Morgan made a motion to approve. The motion was seconded by Ted Knight. Motion Carried.

BOARD ACTION: Ted Knight made a motion to approve. The motion was seconded by Rachel Riley. Motion Carried.

RECORD OF ACTION/APPROVAL

TOPIC/ISSUE: Release of the Invitation to Negotiate (ITN) for One Stop Operator services

BACKGROUND: Pursuant to the Workforce Innovation and Opportunity Act all local workforce development boards are required to procure a One Stop Operator as defined in the WIOA Final Regulations section 678.600 through 678.635. Members of the Executive Committee met with contracted consultants from Thomas P. Miller and Associates on Wednesday, October 5, 2016 to define the role and responsibilities of a One Stop Operator and whether CareerSource as a board would compete under an ITN. It was determined that we would not compete and therefore would release an ITN to procure services.

POINTS OF CONSIDERATION: Procurement standards require that all service provider contracts are opened for bid at minimum every four years. This ITN will solicit proposals for the execution of the determined roles and responsibilities of the One Stop Operator as defined and approved by the Executive Committee and full board. The awarded contract will be for a one (1) year term renewable up to three terms.

STAFF RECOMMENDATIONS: Requesting approval for authority to release the One Stop Operator ITN on December 5, after the appropriate Public Notice period of December 1st and 2nd.

COMMITTEE ACTION: Fred Morgan made a motion to approve. The motion was seconded by Ted Knight. Motion Carried.

BOARD ACTION: Ted Knight made a motion to approve. The motion was seconded by Rachel Riley. Motion Carried.

RECORD OF ACTION/APPROVAL

TOPIC/ISSUE:

Member Contact- Lindsay McDougal

BACKGROUND:

Correspondence from Lindsay on Nov 8, 2016:

I still do not know how long term this relocation will be. Clearly my activity has been and will continue to be dormant for now. That being said, it would probably be of most benefit the board to have my resignation so that they can fill the spot with an active member. I can always rejoin the board if/when my relocation ends. If you and Rusty would prefer me to stay on and remain dormant for now, please let me know. I would be glad to do whatever the board and CareerSource need from me in relation to my position for now.

Thank you again, Lindsay

POINTS OF CONSIDERATION: 1) Difficulty finding board members from Levy County 2) If we accept her resignation now she will only have to do a Final Financial disclosure. If she remains, there will be at least 2 more she will have to do. 3) Member seat term does not end until 2020

STAFF RECOMMENDATIONS:

COMMITTEE ACTION: Fred Morgan made a motion to defer acceptance pending further status from Lindsay by the end of June. Rachel Riley seconded the motion. Motion Carried.

BOARD ACTION: Ted Knight made a motion to approve. The motion was seconded by Rachel Riley. Motion Carried.

RECORD OF ACTION/APPROVAL

Executive Committee – 11-30-16

TOPIC/ISSUE:

2016 Revised Budget and expenditures reports for 10/31/16.

BACKGROUND:

POINTS OF CONSIDERATION:

The following are included under this action:

1. 2016 Revised Budget (Attachments 1& 2) for final carry forward. 2. Expenditures reports for period 7/1/16-10/31/16 (Attachments 3 & 4).

STAFF RECOMMENDATIONS:

Approve 2016 Revised Budget and expenditures reports for 10/31/16.

COMMITTEE ACTION: Fred Morgan made a motion to approve. The motion was seconded by Ted Knight. Motion Carried.

BOARD ACTION:

Ted Knight made a motion to approve. The motion was seconded by Rachel Riley. Motion Carried.

51 BUDGET - CSCLM PY 2016 (JULY 2016 - JUNE 2017)

10/1/2016 ADULT YOUTH TAA DISL. WAGNER VETERAN UC WTP SNAP SECTOR SUMMIT YOUTH RWB 6 REA UN- TOTAL WORKER PEYSER DVOP NEG BUILD RESTR

REVENUE

P.Y. 2016 CONTRACTS 1,400,753 1,260,943 16,508 1,169,633 171,420 39,500 34,298 1,505,168 242,887 263,090 77,971 - 4,680 203,859 - 6,390,710 CARRYFORWARD 242,223 441,839 - 387,923 23,661 ------106,972 - - 68,347 1,270,966 CARRYFORWARD INCENTIVES ------TRANSFER 650,000 - - (650,000) ------TOTAL REVENUE 2,292,976 1,702,782 16,508 907,556 195,081 39,500 34,298 1,505,168 242,887 263,090 77,971 106,972 4,680 203,859 68,347 7,661,676

EXPENDITURES TOTAL ITA 35% TRAINING: ITA % 36% 30% ITA/TRAINING 280,000 - 7,222 50,000 - - - - - 48,000 - - - - - 385,222 OJT 130,000 - 10,000 ------140,000 EMPLOYED WORKER 41,000 ------41,000 INTERNSHIPS 170,000 - - 6,000 ------176,000 ECKERD ------TRAINING STAFF 203,000 - - 203,000 ------406,000 TOTAL TRAINING 824,000 - 7,222 269,000 - - - - - 48,000 - - - - - 1,148,222

OPERATING: SUPPORTIVE SVS. 20,000 190,000 - 20,000 - - - 75,274 - - - 19,172 - - - 324,446 DIRECT CHARGE (STAFF) 27,500 - - 42,400 - - 16,895 450,000 105,800 58,600 - - - 73,438 - 774,633 ECKERD 15,000 770,000 - 10,000 ------27,827 - - - 822,827 DEO STAFF TRAVEL - - - - 10,000 5,630 ------15,630 OPERATING - 10,000 - - 51,496 7,173 - 15,006 17,427 22,039 77,971 - - - - 201,111 TOTAL OPERATING 62,500 970,000 - 72,400 61,496 12,803 16,895 540,280 123,227 80,639 77,971 46,999 - 73,438 - 2,138,646

PROGRAM SUPPORT: FACILITIES 27,000 3,060 6,890 28,090 87,480 17,220 6,840 48,960 19,260 180 - - 4,680 16,800 - 266,460 597,660 PROGRAM 154,411 168,955 - 60,723 10,711 2,230 2,943 115,430 140 14,046 - 8,186 - 12,791 - 550,567 INFORMATION TECHNOLOGY 36,460 39,894 - 14,338 2,529 527 695 22,220 5,068 3,316 - 1,933 - 3,020 - 130,000 OUTREACH 44,873 49,100 - 17,647 3,113 648 855 27,348 6,238 4,082 - 2,379 - 3,717 - 160,000 BUSINESS 218,197 - - 85,807 - - - 163,311 - 19,848 - 11,568 - 18,076 - 516,807 SELF SERVICES 310,064 - - 121,935 - - - 188,969 43,100 28,204 - 16,438 - 25,686 - 734,396 CAREER SERVICES 143,715 - - 56,517 - - - 107,564 - 13,073 - 7,619 - 11,905 - 340,394 TOTAL PROGRAM SUPPORT 934,720 261,009 6,890 385,057 103,833 20,625 11,333 673,803 73,805 82,749 - 48,124 4,680 91,996 - 2,698,624

TOTAL EXPENDITURES 1,821,220 1,231,009 14,112 726,457 165,329 33,427 28,228 1,214,083 197,032 211,387 77,971 95,123 4,680 165,434 - 5,985,492

ADMIN POOL 269,373 43,545 1,471 107,150 18,265 3,728 3,727 178,702 28,151 31,741 - 7,275 23,590 - 716,717 GENERAL POOL 169,405 27,385 925 67,385 11,487 2,345 2,344 112,384 17,704 19,962 - 4,575 - 14,835 - 450,735 TOTAL INDIRECT COST RATE 438,778 70,930 2,396 174,535 29,752 6,073 6,070 291,086 45,856 51,703 - 11,850 - 38,425 - 1,167,452

BALANCE 32,978 400,843 (0) 6,564 0 0 (0) (0) (0) (0) 0 (0) - 0 68,347 508,732

INDIRECT RATE CALCULATION IDCR DIRECT TOTAL COSTS 1,821,220 1,231,009 14,112 726,457 165,329 33,427 28,228 1,214,083 197,032 211,387 - 95,123 - 165,434 - 5,902,841 24.47% LESS: LEASES (13,500) (1,530) (4,320) (13,170) (43,740) (8,610) (3,420) (24,480) (9,630) (90) - (1,170) - (8,400) - (132,060) SUBAWARD (ECKERDS) (14,530) (939,605) ------(45,526) - - - (999,661) TOTAL MTDC 1,793,190 289,874 9,792 713,287 121,589 24,817 24,808 1,189,603 187,402 211,297 - 48,427 - 157,034 - 4,771,120

52 ATTACHMENT 2 FUNCTIONAL BUDGET PY 2016 7/1/2016-6/30/2017

Direct charge staff 774,633 Supportive/Special Svs./Operating/DEO staff trv 332,014 50% ITA 385,222 OJT 140,000 Training staff 406,000 Internships 176,000 Employed worker 41,000 Eckerd contract 822,827 Eckerd participant 209,172 Carryforward 508,732 Overhead 2,698,624 Indirect Costs 1,167,452 Total Budget 7,661,676

53 EXPENDITURES SUMMARY 7/1/16-10/31/16

Fund Contract Budget Expenditures Balance % Spent % ITA

9FITA 280,000 67,085.19 212,914.81 24% 99OJT 130,000 4,064.15 125,935.85 3% Empl wkr 41,000 - 41,000.00 0% Internships 170,000 2,737.44 167,262.56 2% Training staff 203,000 70,371.28 132,628.72 35% Eckerd 15,000 4,004.01 10,995.99 27% Sup Svs./Operating 20,000 7,486.70 12,513.30 37% Staff 27,500 1,124.28 26,375.72 4% Admin 269,373 48,361.38 221,011.62 18% General 169,405 38,638.80 130,766.20 23% Overhead 907,720 237,792.63 669,927.37 26% Facilities 27,000 12,505.66 14,494.34 46% Unobligated 32,978 0 32,978.00 0%

2,292,976 494,171.52 1,798,804.48 22% 32%

DW ITA 50,000 7,113.00 42,887.00 14% OJT 10,000 - 10,000.00 0% Internships 6,000 - 6,000.00 0% Training staff 203,000 68,072.72 134,927.28 34% Sup Svs./Operating 20,000 3,620.99 16,379.01 18% Direct Charge Staff 42,400 116.60 42,283.40 0% Eckerd 10,000 382.89 9,617.11 4% Admin 107,150 41,797.61 65,352.39 39% General 67,385 33,394.93 33,990.07 50% Overhead 356,967 136,016.82 220,950.18 38% Facilities 28,090 12,505.70 15,584.30 45% Unobligated 6,564 0 6,564.00 0%

907,556 303,021.26 604,534.74 33% 29%

WP Operating 51,496 8,439.07 43,056.93 16% Admin 18,265 9,567.81 8,697.19 52% General 11,487 7,549.95 3,937.05 66% Overhead 16,353 9,277.16 7,075.84 57% Facilities 87,480 28,658.85 58,821.15 33% DEO staff trv 10,000 5,776.74 4,223.26 58%

195,081 69,269.58 125,811.42 36%

SNAP Admin 28,151 19,461.38 8,689.62 69% General 17,704 15,549.01 2,154.99 88% Overhead 54,545 61,951.75 (7,406.75) 114% Facilities 19,260 8,884.24 10,375.76 46% Staff 123,227 35,243.31 87,983.69 29%

242,887 141,089.69 101,797.31 58%

WTP Sup. Svs. /Operating 90,279 8,178.08 82,100.92 9% Admin 178,702 65,187.83 113,514.17 36% General 112,384 52,083.32 60,300.68 46% Overhead 624,843 207,512.94 417,330.06 33% Facilities 48,960 21,546.25 27,413.75 44%

54 EXPENDITURES SUMMARY 7/1/16-10/31/16

Fund Contract Budget Expenditures Balance % Spent % ITA Staff 450,000 118,085.91 331,914.09 26%

1,505,168 472,594.33 1,032,573.67 31%

DVOP Admin 3,728 2,690.07 1,037.93 72% General 2,345 2,149.28 195.72 92% Overhead 3,405 2,608.39 796.61 77% Facilities 17,220 7,737.89 9,482.11 45% DEO staff trv 5,630 2,066.63 3,563.37 37% Operating 7,173 2,250.00 4,923.00 31%

39,501 19,502.26 19,998.74 49%

UC Admin 3,727 2,792.80 934.20 75% General 2,344 2,325.77 18.23 99% Overhead 4,493 2,707.97 1,785.03 60% Facilities 6,840 2,917.99 3,922.01 43% Staff 16,894 9,596.90 7,297.10 57%

34,298 20,341.43 13,956.57 59%

TAA Training 7,222 1,190.20 6,031.80 16% Admin/Indirect 2,396 1,674.01 721.99 70% Facilities 6,890 3,881.97 3,008.03 56%

16,508 6,746.18 9,761.82 41%

UNRESTR Operating 68,347 6,360.43 61,986.57 9%

RWB 6 Operating 4,680 - 4,680.00 0%

YTH BLD Admin 7,275 1,808.86 5,466.14 25% Eckerds 27,827 5,878.19 21,948.81 21% Eckerds participant 19,171 5,600.00 13,571.00 29% General 4,575 1,445.22 3,129.78 32% Overhead 39,938 2,709.12 37,228.88 7% Facilities 8,186 1,042.14 7,143.86 13%

106,972 18,483.53 88,488.47 17%

SUMMIT Operating 77,971 77,971.00 - 100%

YOUTH Eckerds 770,000 217,676.39 552,323.61 28% Eckerds participant 190,000 21,896.65 168,103.35 12% Admin 43,545 35,531.35 8,013.65 82% General 27,385 28,388.39 (1,003.39) 104% Overhead 257,949 53,215.39 204,733.61 21% Facilities 3,060 1,537.16 1,522.84 50% Operating 10,000 4,825.25 5,174.75 48% Unobligated 400,843 - 400,843.00 0%

1,702,782 363,070.58 1,339,711.42 21%

REA Admin 23,590 17,071.44 6,518.56 72%

55 EXPENDITURES SUMMARY 7/1/16-10/31/16

Fund Contract Budget Expenditures Balance % Spent % ITA General 14,835 13,505.40 1,329.60 91% Overhead 75,196 53,809.35 21,386.65 72% Facilities 16,800 7,581.57 9,218.43 45% Staff 73,438 30,578.45 42,859.55 42%

203,859 122,546.21 81,312.79 60%

SECTOR NEG Operating/ITA Trng 70,038 14,861.15 55,176.85 21% Admin 31,741 6,788.43 24,952.57 21% General 19,962 5,423.73 14,538.27 27% Overhead 82,569 27,033.14 55,535.86 33% Facilities 180 78.16 101.84 43% Staff 58,600 453.35 58,146.65 1%

263,090 54,637.96 208,452.04 21%

Total 7,661,676 2,169,806 5,491,870 28% 31%

56 Functional Budget/Expenditure Summary 7/1/16-10/31/16

50% Trng Budget Expenditures Balance % Spent (exp.)

Direct charge staff 774,633 195,199 579,434 25% Supportive/Special Svs./Operating/DEO staff trv 332,014 143,026.24 188,988 50% ITA 385,222 74,198 311,024 19% OJT 140,000 4,064 135,936 Training staff 406,000 138,444 267,556 34% Internships 176,000 2,737.44 173,263 2% Employed worker 41,000 - 41,000 0% Eckerd contract 822,827 227,941 594,886 28% Eckerd participant 209,172 27,497 181,675 13% Carryforward 508,732 - 508,732 0% Overhead 2,698,624 903,512 1,795,112 33% Indirect Costs 1,167,452 453,187 714,265 39% Total Budget 7,661,676 2,169,806 5,491,870 28% 31%

RECORD OF ACTION/APPROVAL

TOPIC/ISSUE:

Lease Adjustment Enterprise Center

BACKGROUND:

We had continued our lease on 109 in the Enterprise Center through December 31 as we were uncertain how our staff and Talent Center space(college provided) would mesh. The 109 space is excessive for the two staff offices needed. In 107, the Foundation has two space options ( depending on the movement of other tenants).

POINTS OF CONSIDERATION:

This will reduce our lease costs and group our talent center team better.

STAFF RECOMMENDATIONS:

Request approval of both options subject to office being available. The second option with one currently occupied is preferred, both acceptable and should result in significant cost savings.

COMMITTEE ACTION:

Darlene Goddard made a motion to approve a new lease as recommended. David Benthusen seconded the motion. Motion Carried.

BOARD ACTION: Becky Magwood made a motion to approve. Motion was seconded by Fred Morgan. Motion Carried.