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Agenda for 11Th Annual General Body Meeting to Be STD Code : 08933 Telephone No : 228234 AGENDA FOR 11TH ANNUAL GENERAL BODY MEETING TO BE HELD ON 23TH SEPTEMBER, 2018 THE BHEEMUNIPATNAM MUTUALLY AIDED COOPERATIVE BUILDING SOCIETY LTD, NO.2443, BHEEMUNIPATNAM -531 163 E-Mail ID: [email protected] Website: www.bmacbs.com 1 CONTENTS Item No. ITEM DESCRIPTION Page Nos. 1 2 3 List of Directors with their Mobile Nos. as on 01-09-2018 Copy of the notice for the 11th Annual General Body 1 1 - 2 Meeting for the year 2018 2 Welcome address by the President 3 3 Presentation of the Annual Report 2018 – 2018 4 4 Presentation of Audit Report 2017 -2018 5 5 Presentation of Budget Estimates 2018 -2019 6 6 Declaration of Dividend for 2017 - 2018 7 7 Continuation of Election Council for 2018 – 2019 8 8 Continuation of Auditor for 2018- 2019 9 9 Continuation of Dispute Settlement Committee 10 Schedule for election to the post of retiring Directors of 10 11 the Management Board in April, 2019 11 Status Report on Scheme-1 as on 31-08-2018 12 12 Status Report on Scheme-2 as on 31-08-2018 13 13 Status Report on Scheme-3 as on 31-08-2018 14 14 Status Report on Scheme-4 as on 31-08-2018 15 15 Status Report on Scheme-5 as on 31-08-2018 16 16 Status Report on Scheme-6 as on 31-08-2018 17 17 Change of weekly off to the Society 18 18 Position of legal cases 19 - 20 2 LIST OF DIRECTORS WITH THEIR MOBILE NUMBERS AS ON 31-08-2018 SL No. NAME DESIGNATION Mobile No 1 2 3 4 1 Shri. B. Krishnam Raju President 94401 56877 2 Shri. G. Harigopala Rao Vice-President 98666 51514 3 Shri. V. Vijaya Kumar Secretary 89199 86762 4 Shri. G. Satyanarayana Joint - Secretary 89851 81599 5 Shri. V. Narayana Rao Director 94904 98400 6 Shri. V.T.N. Gupta Director 90302 60123 7 Shri. P. Suribabu Director 95421 11199 8 Smt. V. Mangathayaru Director 99492 95420 9 Smt. K. Rajeswari Director 98859 89115 10 Smt. S. Sesharatnam Director 98484 08040 3 [email protected] Ph. No. 08933-228234 THE BHEEMUNIPATNAM MUTUALLY AIDED COOPERATIVE BUILDING SOCIETY LTD., 2443, BHEEMUNIPATNAM – 531 163 BCBS/GEN/GB/AGM-11/2018 Date: - 23-08-2018 NOTICE AND AGENDA This is to inform you, as per the Bye-Law No. 3.7.1 of the Society, that the 11th Annual General Body meeting for the year 2018 will be held on 23-09-2018 (Sunday) at 11.00 Hrs at VUDA Children’s Arena, Siripuram, near VUDA office, Visakhapatnam – 530 003. You are earnestly requested to attend the meeting by treating this as the NOTICE for the meeting and particularly this meeting has to take certain important decisions on some crucial issues like acquisition of land by Indian Navy etc., AGENDA 11.00 Hrs to 11.30 Hrs : Registration and Refreshments. 11.30 Hrs to 12.00 Hrs : Welcome address by the President. 12.00 Hrs to 13.30 Hrs : Presentation of the Annual Report 2017- 2018, Budget Estimates for 2018-2019, Audit Report for 2017-2018, Other items of the Agenda listed in the Agenda and discussion on these by the members. 13.30 Hrs to 13.35 Hrs : Vote of thanks. 13.35 Hrs : Lunch. Yours Truly, Sd/- (B. KRISHNAM RAJU) President Venue:- VUDA Children’s Arena, Siripuram, Near Vuda office, Vsp – 530 003 Date : 23-09-2018 (Sunday) Time : 11.00 A.M. Note : Admission to the meeting hall only to those eligible members who show the Photo Identity Card issued by the Society and admit card issued at the reception counter. Route Map: Overleaf 4 VUDA CHILDREN’S ARENA ROUTE MAP 5 ITEM NO. 1 WELCOME ADDRESS BY THE PRESIDENT OF YOUR SOCIETY Dear Member Friends, 1. Good day, I welcome all of you. This, you all know, is my first greetings to all of you as the President of the Society. As such, I look forward to your support and Cooperation. 2. I took the Presidentship of the Society, five months ago ie., on 28-04-2018. During this short period, I could only assess the Society’s present position and understand the situation. In this regard, I interacted with a small group of members and obtained their feed back during get together on 08-07-2018. 3. Present Position: - In the month of June 2018, I called on the District Collector. I understand from him, that the Government has taken a decision to acquire the Society land along with the surrounding area to an extent of 401 Acres and the Collectorate is in any process of finalizing the proposals. I went through the Society records and noticed that till now the Government has not, officially, informed the decision to the Society. A clear picture may come by the end of September or October, 2018. 4. I along with our Secretary met the Principal Secretary of Urban Development Department and the C.M in person and gave a representation to accord the following approvals. - Declaring the Society land as a residential area. - Granting exemption to the provision of earmarking 75 Acres to the weaker section. - CRZ/EIA clearance. - NOC from INS Kalinga. In fact we represented that no NOC is needed , since ,our land is about 700 Mtrs away from Navy land. 5. Further, the VUDA asked the Society to resubmit the layout proposal on-line in view of its decision to process all its proposals on-line. 6. As such, the Society is in the pursuit of these approvals simultaneously. 7. Planned Programme:- Under these circumstances of uncertainty about the future position, I plan to proceed as under, with the approval of the General Body: - To explore all possibilities to get maximum possible in case the Government, officially, informs its decision to acquire the Society land to the Navy. - To continue with the present pursuits to proceed with the layout development in case the Navy does not proceed with its plans of acquisition. 8. I assure you that I will do my best to expedite necessary measures to deliver positive outcomes , in case Navy do not acquire the land and ensure a plot to you in Scheme -1 or elsewhere. 6 ITEM NO. 2 2. ANNUAL REPORT 2017 - 2018 A copy of the printed Annual Report 2017–2018 is provided along with the Agenda Booklet for the 11th Annual General Body Meeting. It is for your perusal and acceptance. The Report may be considered as read and adopted by the General Body. 7 ITEM NO. 3 3. AUDIT REPORT 2017 – 2018 A copy of the printed Audit Report 2017–2018 with the certified copy of the Auditor report is provided along with the Agenda Booklet for the 11th Annual General Body Meeting. It may be considered as presented and approved by the General Body. 8 ITEM NO. 4 4. BUDGET ESTIMATES FOR 2018–2019 A copy of the printed Budget Estimates for 2018–2019 along with the actual expenditure during 2017-2018 is provided along with the Agenda Booklet for the 11th Annual General Body Meeting. These may be discussed and the General Body may accord its approval for the actual expenditure in 2017-2018 and proposed Budget Estimates for 2018-2019. 9 ITEM NO. 5 5. DECLARATION OF DIVIDEND TO THE MEMBERS FOR THE YEAR 2017–2018 5.1. The Bye-Laws of the Society have a provision to declare dividend to the share holder members of the Society in case of Net surplus (Income over expenditure) after tax during a financial year. According to Bye-Law No. 5.2.1, 80% of the net surplus goes to the various funds specified by the Act. The disposal of the balance 20 percent of the net surplus has to be decided by the General Body. 5.2. The Society commenced the payment of dividend to the members from the year 2008 – 2009. It paid Rs. 100/- each to 2098 members in 2008-2009, Rs. 200/- each to 2108 members in 2009-2010. These amounts were paid as shares and accordingly 3 shares were added to each of these members. Thus, more number of members holds six shares, each. 5.3. Further, the Society declared and paid dividend at Rs. 722/- to 2204 members in 2010–2011, Rs. 400/- to 2195 members in 2011-2012, Rs. 476/- to 2257 members in 2012–2013, Rs. 1,044/- to 1,641 members in 2013–2014, Rs. 2,417 to 1,640 members in 2014–2015, Rs. 4,981/- to 1442 members in 2015-2016, Rs. 3,247/- to 1,449 members in 2016-2017. 5.4. In 2017-2018, the remaining surplus was Rs. 63.46 lakhs to be distributed to 1,450 members and the dividend works out to Rs. 4,377/- to be credited to the respective members contribution or maintenance fund account. 5.5. For consideration and approval of the General Body. 10 ITEM NO. 6 6.CONTINUATION OF ELECTION COUNCIL FOR 2018-2019 6.1. The General Body during its meeting on 26-02-2017 constituted the following as the election council. 1. Shri. K.S. Chalam - Chairman 2. Shri. B. Visweswara Rao - Member 3. Shri. P. Suribabu - Member 6.2. However, Shri. P. Suribabu resigned his post as a member of the election council. Shri. B. Visweswara Rao expressed his inability to attend to the election process as he is in abroad. In view of this, the Board at its meeting on 08-03-2018 formed an interim election committee as under; 1.
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