MINUTES

Ordinary Meeting of Council

6 .00pm Wednesday 21 June 2017

*** Broadcast live on Phoenix FM 106.7 ***

VENUE:

Reception Room, Bendigo Town Hall, Hargreaves Street, Bendigo

NEXT MEETING:

Wednesday 19 July 2017 Bendigo Town Hall

Copies of the City of Greater Bendigo Council’s Agendas & Minutes can be obtained online at www.bendigo.vic.gov.au

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This Council Meeting is conducted in accordance with Local Law No. 8. It is an offence for any

person to engage in improper or disorderly conduct at the meeting.

Council Vision

Greater Bendigo - Working together to be Australia's most liveable regional city.

Council Values

Council wants the community to continue to have reason to be proud of the city and will do this through:

 Transparency - Information about Council decisions is readily available and easily understood;  Efficiency and effectiveness - Council provides services based on evidence of need and demonstrates continuous improvement in the delivery of services;  Inclusion and consultation - Council uses a range of engagement strategies to ensure community members can understand and take part in discussion that informs the development of new strategies and actions;  Clear decisive and consistent planning - In a rapidly growing municipality, Council undertakes to plan effectively for our long-term future;  Respect for community priorities and needs - Council will advocate for improved services for community members and will consider community impact and feedback the decisions it makes.

Themes

1. Planning for Growth 2. Presentation and Vibrancy 3. Productivity 4. Sustainability 5. Leadership and Good Governance

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ORDINARY MEETING

WEDNESDAY 21 JUNE 2017

ORDER OF BUSINESS:

ITEM PRECIS PAGE

ACKNOWLEDGEMENT OF COUNTRY 5

PRAYER 5

PRESENT 5

LEAVE OF ABSENCE 5

APOLOGIES 5

SUSPENSION OF STANDING ORDERS 5

RESUMPTION OF STANDING ORDERS 6

CR HOSKIN'S REPORT 6

DECLARATIONS OF CONFLICT OF INTEREST 7

CONFIRMATION OF MINUTES 8

1. COMMUNITY PLAN 2017 - 2021 9

1.1 Community Plan 2017-2021 - Final For Adoption 9

2. BUDGET 2017/2018 14

2.1 Adoption Of 2017-18 Budget Report 14

3. PETITIONS AND JOINT LETTERS 39

3.1 Response To Petition: Request to Extend Construction of 39 Railway Street, Kangaroo Flat

4. PLANNING FOR GROWTH 48

4.1 (Lot 1 LP66913) 186 Barnard Street, Bendigo - 3 Lot 48 Subdivision; Demolition of Garage & Fencing; Construction of Garage; and Construction of 2 Dwellings (2 Storey)

4.2 Tannery Lane Road Reserve in the Vicinity of Nankervis 74 Road and Tannery Heights Drive, Mandurang - Removal of Vegetation and Roadworks

4.3 524 Heathcote-Redesdale Road, Heathcote- Construction 88 of A Shed, Removal of Native Vegetation and Creation of

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An Access to a Road in a Road Zone 1

4.4 Implementation of The Greater Bendigo Housing Strategy 99

4.5 Revitalising The Sustainable Building Policy 105

4.6 Draft Plan Greater Bendigo Discussion Paper - 116 Community Engagement Summary

4.7 Review of Twelve Month Trial Closure Oo Empire Road, 132 Long Gully

5. PRESENTATION AND VIBRANCY 139

6. PRODUCTIVITY 139

7. SUSTAINABILITY 139

8. LEADERSHIP AND GOOD GOVERNANCE 140

8.1 Council Plan 2016-2017 - Third Quarter Report to 31 March 140 2017

8.2 Finance Report as at 31 March 2017 189

8.3 The Wellington at Botanical Gardens Hotel - Application to 197 the VCGLR for a New Club Gaming Premises with 44 Electronic Gaming Machines

8.4 Insurance Tender 207

8.5 Contracts Awarded Under Delegation 212

8.6 Record of Assemblies 214

9. URGENT BUSINESS 221

10. NOTICES OF MOTION 221

11. COUNCILLORS' REPORTS 222

12. MAYOR'S REPORT 224

13. CHIEF EXECUTIVE OFFICER'S REPORT 226

14. CONFIDENTIAL (SECTION 89) REPORTS 226

______CRAIG NIEMANN CHIEF EXECUTIVE OFFICER

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Ordinary Meeting - 21 June 2017

ACKNOWLEDGEMENT OF COUNTRY

PRAYER

PRESENT

Cr Margaret O'Rourke Cr Jennifer Alden Cr Matt Emond Cr Rod Fyffe Cr Julie Hoskin Cr Andrea Metcalf Cr Yvonne Wrigglesworth Mr Craig Niemann (Chief Executive Officer) Ms Kerryn Ellis (Director, Corporate Performance) Mr Craig Lloyd (Director, Presentation and Assets) Mr Bernie O'Sullivan (Director, Strategy and Growth) Ms Vicky Mason (Director, Health and Wellbeing) Mr Peter Davies (Manager, Executive Services)

LEAVE OF ABSENCE

Cr George Flack Cr James Williams

APOLOGIES

Nil

SUSPENSION OF STANDING ORDERS

That Standing Orders be suspended to allow the conduct of Public Question Time.

RESOLUTION

Moved Cr Fyffe, seconded Cr Emond.

That Standing Orders be suspended to allow the conduct of Public Question Time.

CARRIED

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Ordinary Meeting - 21 June 2017

RESUMPTION OF STANDING ORDERS

That Standing Orders be resumed.

RESOLUTION

Moved Cr Fyffe, seconded Cr Emond .

That Standing Orders be resumed.

CARRIED

CR HOSKIN'S REPORT

Cr Hoskin reported on her attendance at the following meeting and events:

 Tour of Fosterville Gold Mine  The opening of the Airport  Opening of the Exhibition – Vantage Point – exhibition of photography  Equity Trustees event at the Bendigo Art Gallery  Hearing of public submissions to the Community Plan and Budget  Visit to the Community Garden at Energetic Street, Long Gully  Birthday celebrations of the Livestock Exchange  Handcraft activities at Dja Dja Wurrung facility in Prouses Road  Bendigo Tourism celebration for the departure of Kathryn Mackenzie  Opening of the Art Café in Kennington  Exhibition at Dudley House

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Ordinary Meeting - 21 June 2017

DECLARATIONS OF CONFLICT OF INTEREST

Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 (as amended) direct and indirect conflict of interest must be declared prior to debate on specific items within the minutes; or in writing to the Chief Executive Officer before the meeting. Declaration of indirect interests must also include the classification of the interest (in circumstances where a Councillor has made a Declaration in writing, the classification of the interest must still be declared at the meeting), i.e.

(a) direct financial interest (b) indirect interest by close association (c) indirect interest that is an indirect financial interest (d) indirect interest because of conflicting duties (e) indirect interest because of receipt of an applicable gift (f) indirect interest as a consequence of becoming an interested party (g) indirect interest as a result of impact on residential amenity (h) conflicting personal interest

A Councillor who has declared a conflict of interest, must leave the meeting and remain outside the room while the matter is being considered, or any vote is taken.

Councillors are also encouraged to declare circumstances where there may be a perceived conflict of interest.

Nil

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Ordinary Meeting - 21 June 2017

CONFIRMATION OF MINUTES

Minutes of the Ordinary Meeting of Wednesday 17 May 2017.

The following items were considered at the Ordinary Council meeting held on Wednesday 17 May 2017 at 6:00pm.

 Petition: Continuation of Works around Pedestrian Bridge over Bendigo Creek at High Street, Golden Square  Planning Scheme Amendment C220 & Development Plan PD/80/2016 - Lansell Crest, Consider Submissions and Refer to Panel  Planning Scheme Amendment C223 - White Hills and East Bendigo Heritage Study, Stage 2 - Consideration of Submissions and Refer to Panel  8 Halter Court, Junortoun - 2-Lot Subdivision and Removal of Native Vegetation  72 Marong Road, West Bendigo - Demolition of Dwelling and Outbuildings and Construction of Dwelling  Bendigo Airport Strategic Plan (2017)  Contracts Awarded Under Delegation  Record of Assemblies

The unconfirmed minutes have also been posted on the City of Greater Bendigo website pending confirmation at this meeting.

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Council held on Wednesday 17 May 2017, as circulated, be taken as read and confirmed.

RESOLUTION

Moved Cr Fyffe, seconded Cr Metcalf.

That the recommendation be adopted.

CARRIED

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Community Plan 2017 - 2021 - Report Ordinary Meeting - 21 June 2017

1. COMMUNITY PLAN 2017 - 2021

1.1 COMMUNITY PLAN 2017-2021 - FINAL FOR ADOPTION

Document Information

Author Lyn Talbot, Corporate and Community Planner

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Purpose

This report outlines the format and structure of the City of Greater Bendigo Community Plan (formerly the Council Plan) and the processes that have been undertaken to develop, refine and finalise it.

This final draft of the Community Plan incorporates minor changes that have been recommended by Council and incorporated into the draft that was provided for public exhibition and feedback in the period 19 April to 19 May 2017. The draft includes the Actions that that have been agreed for the 2017-2018 year as well as further minor refinements in parallel with budget deliberations, feedback from staff members and editorial review.

Summary

The newly elected Council for the 2017-2021 term agreed that their strategic plan for the term would be called the Community Plan as a reflection of their commitment to respond to community needs and priorities.

Intensive and varied community engagement activities provided a great deal of information and advice from community members. Council has used this feedback and then undertaken a detailed discussion and refinement process to develop the Community Plan.

Council has taken and long-term view and endeavoured to focus on priorities from the community that will make a different to the liveability of Greater Bendigo.

Council has developed an overall vision - creating the world’s most liveable community.

Council updated the Vision because they felt it is important to ‘aim high’ and make a long term aspiration or vision that places Bendigo in an international profile.

Council has set their goals and strategies for the 2017-2021 term. Council has taken a long-term view and endeavoured to focus on priorities from the community that will make a difference to the liveability of Greater Bendigo.

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Community Plan 2017 - 2021 - Report Ordinary Meeting - 21 June 2017

Councils are required in the presentation of their Council Plan to develop 'Strategic Objectives', 'Strategies' to achieve those Objectives and 'Actions' to implement the Strategies.

In preparing its Community Plan Greater Bendigo Council developed six overarching goals, which are:

• Lead and govern for all • Wellbeing and fairness • Strengthening the economy • Presentation and managing growth • Environmental sustainability • Embracing our culture and heritage

These goals are Council's overall strategic objectives.

Within each of these goals Council has developed a series of 4-year strategies (termed 'How will we do this?') that provide the basis for actions and decision-making over the complete term.

This final draft of the 2017-2021 Community Plan enables Councillors to finalise their intentions with the proposed vision, goals and strategies. They have considered community feedback on the earlier draft and made a number of changes in response to suggestions received within the parameters of competing demands and needs.

2017-2018 Actions

The 2017-2018 Action Plan outlines the key initiatives and actions that will be undertaken in the 2017-2018 year.

The actions are a representation of the priorities from previously adopted Plans and Strategies and the diverse range of core services that Council staff undertakes each year. Not all our ongoing ‘business as usual’ actions are reflected here, but considerable detail is provided in order to give a picture of the diversity of Council’s role.

This is an operational plan; these actions are also reflected in the budget allocations that Council has made and endorsed. These are all linked to the priorities Council has set. These guide staff in their work plans for the year. However, because this is a new four- year Council cycle and there have been organisational changes, further refinement may be required. The 2017-2018 Action Plan provides the detail of the initiatives and activities that will be completed in the first year. These have been developed from community feedback and Council discussions, from legislated and other compliance obligations and in parallel with budget discussions.

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Community Plan 2017 - 2021 - Report Ordinary Meeting - 21 June 2017

RECOMMENDATION

That the Greater Bendigo City Council resolve to adopt the 2017-2021 Community Plan, including the 2017-2018 Action Plan.

RESOLUTION

Moved Cr Wrigglesworth, Seconded Cr Alden.

That the recommendation be adopted.

CARRIED

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Policy Context

In accordance with Section 125 of the Local Government Act 1989 a new Council Plan (Community Plan) must be prepared every four years and then a review of the Plan is undertaken at least yearly.

This plan will cover the 2017-2021 Council cycle with the Action Plan for the 2017-2018 financial year. It is expected that the Action Plan will be updated each year but the higher levels statements will only need minor refinements during the term.

In accordance with legislative requirements, the draft Community Plan has been made available for Public Exhibition and submissions for a period of 30 days, prior to the Council meeting for adoption of the Plan.

The revised Community Plan 2017-2021 must be adopted by Council prior to 30 June, 2017 following the period of public exhibition and final consideration of any changes arising. While there is no legislated obligation to include the year’s actions in the final Plan, Council has included them here.

Background Information

Previous Council Decision Dates:

 Following the Council election on 22 October 2016 a new Code of Conduct was developed and agreed to by the new Council.  Councillors set a revised, more aspirational Vision: Greater Bendigo – creating the world’s most liveable community. This vision encompasses Council’s undertaking to make Greater Bendigo a place that enhances people’s wellbeing and provides all of the conditions and services that enable people to live healthy and fulfilled lives.  Councillors took part in a number of workshops to form their collective Goals and objectives on 21 December 2016, 17 January, 6 February, 22 February and 6 & 27 March 2017.

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Community Plan 2017 - 2021 - Report Ordinary Meeting - 21 June 2017

 A range of community engagement activities were conducted in parallel with the Councillors’ workshops. These have included an online survey, completed by 540 respondents; Facebook responses from around 300 respondents; postcards completed by more than 400 people, mostly at public events and two public discussion sessions at Ulumbarra theatre, attended by around 70 people. In addition, face-to-face discussions were held with a number of community groups and individuals. A separate report on the outcomes of the Community Engagement activities has been provided to the community.  Councillors have drawn heavily on the feedback from community members and the Report of the Citizen’s Jury as well as demographic information and projections about the future growth and service requirements of the municipality in forming their priorities. From this process the 6 Goals were drafted and ‘tested’ at the community discussion sessions at Ulumbarra Theatre on 27 February and 2 March.  For each Goal, Council has set a number of 4-year objectives and included them in the draft Community Plan 2017-2021 for exhibition. Opportunities for members of the public to make a submission of the draft were widely advertised in accordance with legislated requirements.  The exhibition period extended from 19 April until 19 May, 2017. A number of submissions were received and submitters who requested to do so had the opportunity to speak to Council in support of their submissions.  The City of Greater Bendigo Draft Budget was available for public submissions during the same period and proposed budget changes were considered with reference to the Community Plan objectives.  Eleven formal submissions were made and five of these submitters elected to make verbal presentations in support of their submissions. These were heard by all Councillors present at the meeting.  Council met June 5 to consider the submissions and their recommended changes were made to the document.

Report

The 2017-2021 City of Greater Bendigo Community Plan has been prepared in accordance with legislated requirements.

A wider range of community engagement activities was conducted than in any previous Council Plan preparation process.

The recommendations of the Citizens Jury commissioned by the City of Greater Bendigo in 2016 have been carefully considered by the Council in the formulation of this Community Plan and each recommendation has been addressed.

Priority/Importance:

A final draft has been prepared which has incorporated agreed changes, for the consideration of Council at their meeting of 21 June 2017.

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Community Plan 2017 - 2021 - Report Ordinary Meeting - 21 June 2017

Timelines:

This is the final opportunity to make changes before the final version is provided to the Minister for Local Government on 30 June, in accordance with legislated requirements. No further changes can be made after this date.

Risk Analysis:

The format of the plan meets best practice guidelines. Preparation of the plan has been in accordance with legislated procedures. Strategies and actions outlined in the plan will require an individual risk assessment.

Consultation/Communication

Internal Consultation:

Council has led development of this plan at every stage.

Successive drafts of the Community Plan 2017-2021 have been developed by Councillors and discussed with senior staff for review and revision.

External Consultation:

The community engagement activities have been summarised above and provided to the community in a detailed report.

In accordance with legislated requirements the draft Community Plan 2017-2021 was made available for public consideration and submissions for a period of 28 days. Submitters were provided with an opportunity to make a verbal presentation. These were heard and considered by Council.

Resource Implications

Each action included in the Community Plan has been based on budget availability.

Preparation of the new four-year Community Plan has cost more than anticipated, because of the extensive community engagement activities that have been undertaken, analysed and reported.

Attachments

1. City of Greater Bendigo Community Plan 2017-2021 with Action Plan for 2017-2018.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017

2. BUDGET 2017/2018

2.1 ADOPTION OF 2017-18 BUDGET REPORT.docx

Document Information

Author Scott Evans, Acting Manager Finance

Responsible Kerryn Ellis, Director Corporate Performance Director

Summary/Purpose

To consider the formal adoption of the 2017/18 Budget.

RECOMMENDATION

That the Greater Bendigo City Council, having considered the submissions to the 2017/18 Proposed Budget:

1. Adopts the Budget, annexed to this resolution and initialled by the Mayor for identification, being the Budget prepared for the 2017/18 financial year for the purposes of Section 127 of the Local Government Act 1989, including the adjustments listed below made as a result of the exhibition period. Changes and Additional Items During Advertising Library contribution -$158,000 Review and prepare a new Gaming Policy -$ 50,000 Rosalind Park fence -$100,000 Development of an Arts and Cultural Industries Strategy -$100,000 Adjustment to Ulumbarra revenue and expenditure -$145,175 TOTAL -$533,175

Surplus from Draft 2017/18 Budget $144,952 Forecast Surplus 30/06/2017 at 31/03/2017 $266,244 Unfreezing of Federal Assistance Grant funding $316,485 Savings from Insurance Tender process $500,000 SES Funding from the State Government $38,105 TOTAL $1,265,786

TOTAL FUNDS AVAILABLE $712,611

Budget Submissions - Councillor Priorities to Consider for Funding Ironbark Gully Trail and Linear Reserve: Design plan for Phase 1 of Concept Plan $50,000 White Hills Football Netball Club – Lighting project $200,000 Skate Parks design – Epsom and Kangaroo Flat $60,000 O'Keefe Rail Trail: $16,000 funds top two priorities – two water stations $16,000 Outdoor Performance space (feasibility study only) $10,000

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Heathcote Footbridge design $40,000 Strathfieldsaye Community Hub (detailed design – Bowls Club) $100,000 Events for Children and Families – Family Fun Days $10,000 Art Gallery Library Shelve Upgrade $5,720 TOTAL $491,720

Changes to 2017-18 Budget not affecting overall cash surplus  Federal Government financial assistance grants allocation. o 50% of next year’s allocation will be received in June 2017. o Impact: changes the 2016/17 forecast income and reserve transfer and the 2017/18 grant income and reserve transfer.  Receiving an additional $800,000 in Roads to Recovery income. This will be offset by an increase in capital expenditure on road projects  Receiving $577,524 in Black Spot funding. This will be offset by spending on Sedgewick Road and Somerville Street capital projects.  $300,000 capital tree planting renewal expenditure agreed to be moved to the operating budget for tree pruning.  Minor changes to waste, childcare and parks fees and charges schedule and drainage jobs listed under C1 appendix.

2. Gives public notice of the adoption of the 2017/18 Budget, in accordance with Section 129 of the Local Government Act 1989, and make available for public inspection the information required by the Local Government Act 1989 and the Local Government (Finance and Reporting) Regulations 2004, to display the Budget at the City of Greater Bendigo offices and on the City of Greater Bendigo website.

3. Acknowledges the contribution of submitters to the budget process, and thanks them for their contribution.

4. Implements a differential rate as follows: General 0.41232% of CIV Commercial/Industrial A (Urban/non-CBD) 0.762796% (185% of General) of CIV Commercial/Industrial B (Rural areas) 0.74215% (180% of General) of CIV Commercial/Industrial C (CBD) 0.783349% (190% of General) of CIV Farm Land 0.35047% (85% of General) of CIV Vacant Land (residential and rural residential) 0.51538% (125% of General) of CIV Other Land 0.762796% (185% of General) of CIV Commercial/Industrial - Forest Edge Estate Maiden Gully 0.762790% properties. of CIV (185% of General) Vacant Land - Forest Edge Estate Maiden Gully properties. 0.51538% (125% of General) of CIV

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Residential - Forest Edge Estate Maiden Gully properties. 0.41232% (100% of General) of CIV

5. Declares the following, in accordance with the Cultural and Recreation Lands Act 1963: Class 1 0.206160% of Capital Improved Value Class 2 0.103060% of Capital Improved Value Class 3 0.041232% of Capital Improved Value Class 4 $395.00 Class 5 $519.00

6. Adopts service charges as follows: Garbage Charge 120/140 Litre Bin (Within Organic collection area) $ 125.45 Garbage Charge 240 Litre Bin (Within Organic collection area) $ 230.50 Garbage Charge 120/140 Litre Bin (Outside Organic collection area) $ 144.80 Garbage Charge 240 Litre Bin (Outside Organic collection area) $ 249.90 Garbage Charge 120/140 Litre Bin (other Commercial) $ 159.30* Garbage Charge 240 Litre Bin (other Commercial) $ 274.90* Recycling Charge $ 67.80 Organics Charge** $ 87.70 Garbage Charge (Business Areas) One Day per Week $ 274.90* Garbage Charge (Business Areas) Two Days per Week $ 549.80* Garbage Charge (Business Areas) Three Days per Week $ 824.70* Garbage Charge (Business Areas) Five Days per Week $1,347.50* Garbage Charge (Business Areas) Seven Days per Week $1,924.30* * Includes GST

7. Grants an early full rate payment discount of 1.5% on current year rates and charges, if full payment (including any arrears and interest) is received on or before 30 September 2017.

RESOLUTION

Moved Cr O'Rourke, Seconded Cr Metcalf.

That the recommendation be adopted.

CARRIED

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017

Policy Context

City of Greater Bendigo Council Plan 2013-2017 (2016/17 Update): Theme: 1 Leadership and good governance Strategic Objective: 1 Council demonstrates leadership in its decisions to meet future needs and challenges Strategy 1.1 Good governance principles are used to guide strategic decision-making

Legislative Requirements In accordance with the Local Government Act 1989, Council must:  Prepare a budget for each financial year commencing 1 July (Section 127).  Declare the amount it intends to raise by general rates (Section 158).  Comply with guidelines established under Sec 161; Ministerial Guidelines for Differential Rating.  Give notice of the proposed budget and consider any submissions prior to adopting the budget.  Adopt a Strategic Resource Plan not later than 30 June (Section 126).

Background Information

The Council Plan 2013 - 2017 (updated 2016-2017) includes a Strategic Resource Plan (SRP) that provides a financial framework for meeting the objectives established in the Council Plan. The key objective of the SRP is to achieve the Council's strategic objectives, while ensuring financial sustainability in the medium to long term.

The 2017/18 Budget has been developed based on the SRP, to facilitate the achievement of the Annual Actions listed in Council’s proposed Community Plan 2017- 2021. The newly developed Community Plan has informed the Budget content and priorities.

Previous Council Decision(s) Date(s): 19 April, 2017 – Ordinary meeting Council resolved to advertise the 2017/18 Proposed Budget and to invite community submissions.

Report

Council considered the 2017/18 Proposed Budget at its meeting on 19 April, 2017 and resolved to advertise the budget. This occurred on Saturday 22 April, 2017.

At the conclusion of the 28 day statutory period for public exhibition, 24 submissions were received (Attachment 2). A Committee of the whole Council heard 11 verbal submissions on 24 May, 2017. A summary of all submissions received, including officer comments, is provided (Attachment 3).

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017

Consideration of Submissions and Adjustments to the 2017/18 Proposed Budget Following the hearing of 18 submissions to the Budget, the consideration of 24 submissions received, and taking into account alterations since the Proposed Budget was exhibited, and a range of adjustments made as outlined earlier in this report.

Budget Details: The key features of the 2017/18 Budget are: 1. Capital and Major Works of $58.38M. During 2017/18, Council will continue to deliver several major infrastructure projects that are already under construction, such as Bendigo Stadium expansions ($5.6M), Strathfieldsaye Early Learning Community Hub ($1M), Greater Bendigo Indoor Aquatic and Wellbeing Centre ($2.5M), Bendigo Botanic Garden for the Future ($534,000) and the RSL Soldiers’ Memorial Institute revitalisation ($3M).

2. An operating surplus of $28.8M. The operating result includes capital revenue of approximately $12.2M of contributions and grants that are used to fund the Capital and Major Works program ($58.38M) listed above. It is worth noting that the revenue is accounted for in the operating result, however the capital expenditure is not.

3. Repayment of debt of approximately $3.429M, resulting in a balance of a total debt of $49.95M as at 30 June 2018.

4. An increase in income from Rates and Charges of $4.295M, made up of a rate increase of 2.0%, supplementary rates, garbage and recycling waste collection charges and a full year of an organics waste collection charge.

5. An amount of $110.549M to be raised by general rates and service charges as follows: General Rates $92.769M Service Charges $16.181M Supplementary Rates* $ 1.600M (estimated to be raised during the year) * Supplementary rates are a result of Supplementary Valuations. A Supplementary Valuation occurs when there is a change to a property that will affect the Valuation such as construction of a dwelling or shed, installation of a swimming pool or a demolition.

Timelines The Council must adopt its Budget by 30 June 2017, and forward a copy to the Minister for Local Government within 28 days of adoption.

Legislative Compliance Requirements The Budget has been prepared in accordance with the Local Government Act 1989 and Local Government (Planning and Reporting) Regulations 2014.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017

Consultation/Communication

Internal Consultation: The Budget has been prepared with extensive input from Councillors, the Executive Management Team and Managers.

External Consultation: Following consideration of the Proposed Budget by Council at its meeting on 19 April, 2017 the 28 day statutory period for public exhibition was undertaken, commencing on 22 April, 2017. Information regarding the Proposed Budget was made available on the City of Greater Bendigo's website and through local print media. As outlined above, 24 submissions were made in response to the Proposed Budget.

Resource Implications

The formal budget documentation details the resources required and applied to deliver services, programs and capital works during 2017/18.

Conclusion

Council has spent considerable time preparing the Budget for 2017/18. The exhibition of the Proposed Budget has generated a significant number of submissions which have now been considered. Various adjustments to the Proposed Budget have been made as a result of the submissions considered, including funding for a range of additional projects and programs.

Attachments

1. Budget document included under separate cover 2. Budget submissions under separate cover 3. Summary of Budget submissions

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017

Submitter Details Request Officer Response to 31 May 2017 to be heard James O'Bryen, Axe Seeking funding of $45,000 for cricket nets for Axe Creek No Works to upgrade the cricket nets is included in our capital works forward planning. There Creek Cricket Club Cricket Club are a wide range of capital works projects that have been considered for inclusion in the 2017/18 budget, and the Axe Creek cricket net project will be assessed against each of these projects including a number of cricket related projects.

Should the project not be included in the 2017/18 budget, it will be re-assessed in future years. Kerryn Baldwin Seeking funding for design of Epsom Skatepark Yes Design and construction of a skatepark at Epsom is included in our capital works forward planning. There are a wide range of capital works projects that have been considered for inclusion in the 2017/18 budget, and the Epsom skatepark design project will be assessed against each of these projects.

Should the project not be included in the 2017/18 budget, it will be re-assessed in future years Shaun Makepeace, Seeking funding for lighting at White Hills oval Yes Works to upgrade the lights at the oval is included in our capital works forward planning. White Hills Football There are a wide range of capital works projects that have been considered for inclusion in Netball Club the 2017/18 budget, and the White Hills oval lighting project will be assessed against each of these projects.

Should the project not be included in the 2017/18 budget, it will be re-assessed in future years. Ironbark Gully Friends Seeking funding for design plan for Phase 1 of the Concept Yes The City has been working over the previous 18 months on developing an Ironbark Gully Plan for the Ironbark Gully Trail and Linear Reserve Trail Concept Plan outlining a preferred route, physical construction requirements (in preparation for detailed engineering design) as well as concept plans for the trail and associated public space. At the time of budget submissions (October 2016) the draft concept plan had not been completed to a point where a bid could be made with the necessary detail to proceed with detailed design. In the time since budget bids were submitted, the concept plan has been completed and cultural heritage management processes. The draft concept plan is due to be presented to Council in July with community consultation to be completed in the following two months with sufficient time for the Ironbark Gully Trail to be submitted as the priority, shovel ready shared path for the 2018/19 financial year.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Lorraine Spiers, Seeking funding for car park Yes Works to provide formal off-street parking for the Bowling Club is included in the planned Heathcote Bowling works as part of the Barrack Reserve Redevelopment project, as a replacement for the Club informal grassed parking area that the club currently uses and that is being utilised for construction of the new pavilion Northern entry forecourt and acrylic netball court, pending final costs of the pavilion and netball court construction. There are a wide range of capital works projects that have been considered for inclusion in the 2017/18 budget, and the request for additional funding for the formal off-street parking will be assessed against each of these projects.

Should the additional funding not be included in the 2017/18 budget, it will be re-assessed in future years as required. Note that the amount of additional funding required, if any, will not be known until the construction costs for the pavilion and netball court is finalised. This is expected in October this year. Leanne Oberin, Seeking funding for feasibility study for Outdoor Performing No Councillors received a presentation from Rotary in May, regarding the feasibility study and Bendigo Rotary Club Arts Centre the request for a $10,000 contribution from the City. Councillors discussed the importance of any feasibility study reviewing a range of possible locations for the outdoor sound shell in addition to Rosalind Park. Shane Robinson, Seeking funding for Weeroona Oval training facilities Yes Works to upgrade the cricket nets is included in our capital works forward planning. Design Sandhurst Cricket Club work for the upgrade is being completed in the 2016/17 financial year. There are a wide range of capital works projects that have been considered for inclusion in the 2017/18 budget, and the Weeroona Oval cricket net project will be assessed against each of these projects.

Should the project not be included in the 2017/18 budget, it will be re-assessed for inclusion in the 2018/19 budget. Leigh Palmer Seeking funding for Millwood Road No The upgrade of the floodway with larger pipes to reduce the frequency and length of flooding over the road was considered as part of the development of the draft budget but was not included in the final draft budget. The 2017/18 draft budget did include upgrade of the guardrail at another bridge on Millwood Road however since the submission of the budget bid these works have been undertaken under the maintenance program and funding for this project in 2017/18 is not required. Lex Johnstone, Axedale - support for sealing Raglan Street No Acknowledge support of Axedale Primary School for this project. Stakeholders will Principal, Axedale continue to be engaged with during design and construction. Primary School

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Anna Tuck, President, Request for differential rating, Bendigo Domain Village Yes When preparing the budget, council will give consideration to the levying of a differential Bendigo Domain rate. For the 2017/2018 budget council has determined that it will not introduce a Residents Committee differential rate for retirement villages for the following reasons. and Sue Lafferty, RRVV Working Parking for • Residents of retirement villages have access to all council services that are not contained Rates Justice within the village as do all other residents of the municipality. Council provides Campaign. Bendigo infrastructure such as roads and lighting, parks and gardens, community events and Domain Village services which are available to all residents of the City of Greater Bendigo. Rates are not charged as a fee for a service provided but are a property tax and work in a manner similar to income tax, where there is no direct link to services used. • The body corporate fees of the village are used to fund the privately owned facilities of the village. To have a reduced differential rate applied to these properties on the basis that the residents are contributing financially to these facilities, would mean that lost rate income would need to be recouped from other ratepayers. This would mean that non- residents of the village would be contributing a greater share of the rates burden to offset services provided by a private business from which they derive no benefit. • There are approximately 9,000 residents residing in the municipality that receive a Pension Concession on their rates. To have a differential rate for retirement villages would be inequitable as pensioners not in retirement villages would be paying more for their rates regardless of their situation or capacity to pay. • Valuations are based on market sales analysis and are used as a method of apportioning the rates collected throughout the municipality. The valuation of a property reflects what a purchaser would be prepared to pay. If there are facilities that are accessible to the purchaser that make a property more desirable then this would be reflected in the price and therefore the value of the property. This would be the same for all properties within the municipality that may be sought after due to their location or proximity to community facilities or services. • The Valuer-General has clarified that it is inappropriate to create a separate assessment and value the community facilities in addition to the units. The City of Greater Bendigo is complying with this advice.

There are 674 retirement village unit assessments in the City of Greater Bendigo. This is 1.2% of all rateable assessments which generate 0.53% of the total rate income.

We believe that the current rating structure to be an appropriate structure for the City of Greater Bendigo, and ensures the equitable imposition of rates and charges as required by the Local Government Act. Patricia Elliot, Liaison Request for differential rating, Bendigo Retirement Village As per above Officer for Rates Justice Campaign.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns Implement an ongoing annual Human Resources Strategy, not Yes The People and Performance Unit has a suite of strategies currently in place to cover areas a plan, to drive efficiencies for the City by 1 July 2017 such as high performance culture, health and safety, and injury prevention, to name just a few. There is a current action within People and Performance to formulate a long term HR Strategy, and this will focus on a number of key components including but not limited to achieving organisational efficiencies. Colin Burns By 30 April 2018 reduce the ratio of Employee Benefits Costs Council uses a range of mechanisms to deliver service, programs and projects to the as a percentage of Council income from Rates, Statutory fees community – examples of the various methods include through contracts, service and and fines and user charges fees and fines from 45.5%, to less funding agreements and in many instances through direct employment of staff. Directly than but not greater than 42% employing staff as a method for delivering service is often a preferred approach due to the level of control this provides around service quality and customer service. The ratio suggested merely reflects the service delivery method chosen; reducing the ratio of staff would simply mean services, programs and projects would need to be delivered via other methods, potentially reducing quality. Colin Burns By 31 December 2017 introduce a Greater Bendigo Over the past two years, the City has introduced a service planning program, which has Continuous Improvement Program to Directorates to be already driven a number of process improvements across many parts of the organisation. reported on at the end each year of the annual Plans. The new organisational structure includes a Business Transformation Unit which will be specifically tasked with supporting all areas of the business to continually review and improve how we deliver our activities in the best and most efficient way to meet community needs. Colin Burns Tender for an external consultancy to undertake an Suggestion noted. This is not deemed necessary at this time, as a comprehensive Establishment Review of Council Administration by 30 structure review has just been completed and will be rolled out over the coming months. September 2017 Colin Burns Set an aspiration for all City of Greater Business Units to Suggestion noted. While every opportunity is taken to explore options for flexible and become fully self-funding by 2027, with a 10% reduction in innovative ways to fund delivery of services needed by our community, the purpose of Council support by 30 June 2018. local government is to provide community benefit, particularly in service areas that are not attractive to the commercial market. It is highly unlikely local government service delivery will ever be fully self-funded. Colin Burns By 31 December 2017 Implement and adopt a new The City’s Community Engagement Policy and Guidelines were reviewed and approved by Community Engagement Strategy and Policy to: Ensure Council within the last twelve months. Additionally the new Council have significantly community meetings in each ward in September and then reviewed the approach to Councillor engagement with the community and have quarterly each year to review the existing plan commence substantially improved methods for meeting with and engaging residents across all parts planning of new initiatives for the next Council year and of the City. inclusion in future Community Plans and Annual Budgets.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns By 30 April 2018 introduce a Special Rate policy to fund City of Greater Bendigo in conjunction with the Bendigo Tourism Board raise just on $1m Tourism Infrastructure (including cycling and walking paths) per year through marketing revenue, commissions on tour and accommodation bookings and Major "blockbuster" events. This should be levied on all and membership levy. If a special rate levy was introduced it would be difficult to raise businesses who benefit from Tourism. these dollars from the industry as they would believe they were paying twice – a levy and By 30 June 2018 develop and implement a strategy for a then for services. Hence the Tourism Board and the City have chosen to build a public Tourism light rail system and a bus tourism service, based private partnership model of raising funds and this has steadily grown over the past years. upon the model used in Freemantle, Western Australia for Tourism levies must be agreed to by all businesses and this is very difficult to introduce. select routes around Bendigo. Echuca attempted this last year and it failed due to not being supported by all businesses. By 30 June 2018 create a designated a Market and Tourism Precinct encompassing The Mall. Bath Lane and Hargreaves In terms of new initiatives, the Bendigo Tourism Board are in the process of developing a Street as far as Edwards Street should be with the streetscape new tourism strategy and these initiatives as mentioned will obviously be part of the comprised of Coffee Shops and Restaurants, Giftware and discussions on how we can better serve locals and visitors across Greater Bendigo. Memorabilia, trinkets and market shops such a fruiterers and fresh produce and ice cream vendors.

Colin Burns Create a sound and light show, similar to that at Currently Bendigo Heritage Attractions are undergoing a major feasibility to invigorate Warrnambool and the Lock Ard shipwreck, but recreating the their experience. All elements of the visitor experience is being examined as part of this miners uprising or revolt that occurred on the Bendigo process. Goldfields in the 1800.. perhaps at Deborah Mine site by 31 December 2017. Joint project with Bendigo Heritage attractions

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns By 31 March 2018 undertake a feasibility study, develop a Bendigo is very lucky to have much of this history writ large across the city, namely in business case and recommend options for a Museum of historical buildings, parks, industrial sites and other assets that still exist from the boom Bendigo possibly at the old Sandhurst Town site. ( recreation era. Many of these are accessible to the public, which allows for the stories of these sites of the history of the Bendigo Region, similar to what is done to be told in context. Regular visitation to these sites also ensures an ongoing focus on at Rotorua in New Zealand or Freemantle in W.A.. This their preservation and interpretation. museum could also include archaeological, geographical, mega fauna and earth's history covering the last It is beneficial to think of the whole city (and surrounding regions) as a living museum. 3,500,000,000 years or longer. It must be more substantial than the proposed Aspire precinct). The costs involved in building, fitting out, staffing and the ongoing daily operations of a ‘comprehensive’ museum in Bendigo are very significant.

The Post Office Gallery, established in 2010, provides a significant platform for the celebration and interpretation of the many social history stories of the city and surrounding region.

Post Office Gallery is the first of its kind in Australia: a unique venue with a changing annual program of curated exhibitions ensuring a broad and dynamic exploration of the region's heritage, while also ensuring operational sustainability, broad engagement and strong and ongoing community involvement with items from local public and private collections on display.

Post Office Gallery showcases the region’s history in a meaningful, concise, contemporary and cost-effective way; offering a ‘museum’ style gallery experience which is attractive and encourages repeat visitation while reflecting the continual development of historical research.

Once constructed, the new exhibition space attached to Soldiers Memorial Hall in Pall Mall will also provide a venue for a changing program of exhibitions that can include aspects of our local history.

Long-term static displays can quickly become dated. It is also not conservationally sound for historical items to be on display for extended periods of time. Colin Burns By 30 June 2018 undertake a feasibility study to develop a Currently the City of Greater Bendigo are working with DELWP looking at the Tourist information centre and tea rooms at Lake Eppalock enhancement of the Lake Eppalock area. The Lake Eppalock Advisory Group are in the with Tourism Centre for Resort Development, process of developing a major feasibility study for the region. Currently the City of Greater museum/historical displays, significant flora and fauna Bendigo in conjunction with Vic Roads, Goulburn Murray Water and the local Eppalock species, details of future developments and recreation community are upgrading all the signage of the region. This is a first step in the activities and tourist benefits to the area. To facilitate this the enhancement of this important area of our Shire. existing kiosk is to be relocated, and become the focal point for the tourist information centre with views of and access to the lake.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns By 30 June 2018 develop concept plans for Satellite Towns The Greater Bendigo Residential Strategy was adopted by Council in 2014 – it reaffirmed North, East, West and South of Urban Bendigo at Big with one major addition the Urban Growth Boundary (UGB) that was first established in Hill/Kangaroo Flat South (Calder Highway between 2006 and which was incorporated in the Greater Bendigo Planning. The 2014 Strategy and Ravenswood Interchange and Big Hill), Lockwood UGB were subsequently incorporated into the Greater Bendigo Planning Scheme and the North/Marong, (West of Calder Alternate/Mckenzies Road) Minister signed off on that amendment in 2016. The Strategy provides for at least 15 years Calder Highway Myers Flat/Raywood( Kerang Road NW of residential supply (a state government requirement). Council staff estimate that there is Allies Road), Huntly North/Goornong (Midland Highway) and actually closer to 23 years land supply within the UGB using the current mix of lot sizes Longlea Strathfieldsaye (Longlea Lane/Strathfieldsaye road) found throughout Bendigo – i.e. not resorting to higher density development. The 23 year supply does not factor in the yield from surplus government land sites nor the aspiration to support 3,000 people living in and around the city centre. The proposed study is completely unnecessary , would consume resources on a project which is not needed. The proposal for a series of satellite towns is contrary to the compact city model has implications for and is inconsistent with the adopted Integrated Transport and Land Use Strategy. The long term planned provision of services particularly by Coliban Water would be completely disrupted. Coliban and VicRoads have been undertaking long range – planning based on Council’s long term residential strategy. Colin Burns Develop concept plans for Regional Shopping Centres (Similar The development of these is dependent on private sector development - the City is to Lansell Kangaroo Flat) at Big Hill/Kangaroo Flat, Lockwood systematically working to implement its adopted Commercial Land and Activities Centres North/Marong, Myers Flat/Raywood, Huntly North/Goornong Strategy. and Longlea Strathfieldsaye by 30 June 2018.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns Conduct a review and prepare a report on the Residential, The City has just reviewed the ITLUS and adopted a new process which will shortly Housing, Compact City, 10 minute Neighbourhood Strategies, commence to review the priorities . Other Strategies are constant considerations - even Commercial and ITLUS Transport Strategies to determine though they are all recently developed - Plan Greater Bendigo is assisting in this process what changes need to made to each existing strategy in including in such matters as schools - which is the responsibility of the State Government. planning for a population of 200,000 -300,000 post 2050. The identification of future primary, secondary, post- secondary school and tertiary educational sites. Curtail expansion of Walking and Cycling paths and trails, but plan for their provision, until user numbers are sufficient to warrant expenditure. Release land for subdivision to increase supply increase competition for land thereby reducing costs for local first home buyers Review the Council Planning scheme, and if necessary, introduce new provisions to mitigate against traffic increases to existing thoroughfares. Review all existing development, subdivision and infill approvals to ensure that traffic flows to Mc Ivor Highway, Midland Highway, Marong Road and Strathfieldsaye Road. Mitchell Street, Pall Mall/High Street/ Napier Street, Bridge Street, View Street and Barnard Street are mitigated. No new subdivisions or infill developments that increase traffic flows to Mc Ivor Highway, Midland Highway, Marong Road and Strathfieldsaye Road. Mitchell Street, Pall Mall/High Street/ Napier Street, Bridge Street, View Street, Barnard Street. No Narrowing of Pall Mall, High Street, Napier Street, Midland Highway and Bridge Street.(Vic Roads and in contradiction with other policies). Provision of land for active and passive recreation pursuits (particularly swimming pools) in the expanded municipality, particularly for Aquatic Centres at Marong, Huntly Goornong and Strathfieldsaye.

Colin Burns Implement a Lake Eppalock development strategy to enhance Other Strategies are constant consideration - even though they are all recently developed - opportunities for Aquatic, Recreational and Community Plan Greater Bendigo is assisting in this process including in such matters as schools - Wellbeing pursuits. which is the responsibility of the state government

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns By 30 June 2018 develop concept plans to construct an Outer Whilst the Calder Highway / Midland Highway serve as the main routes through Bendigo Arterial Road and Rail from Ravenswood to Huntly via as it generally remains the straightest, quickest and flattest route, a number of alternatives Marong/Woodvale and from Huntly to Ravenswood via exist for the movement of traffic around Bendigo. There ae both the "Inner and Outer Axedale/Sedgewick comprising: Box" which provide for an alternative for movement around the CBD and inner suburbs - Establish Outer Arterial respectively. Further beyond this the Calder Alternate forms part of a western bypass of - External connector roads Bendigo. OD Route 18 which comprises Allies Road Sailors Gully Rd, Hodgson St, - Axe Creek Road to Lockwood South McClelland Drive and Howard Street also forms a route to the north of Bendigo. Currently - Latrobe University to Marong Road there are preliminary plans on improvements to this route around Marong to continue to - Huntly South to Woodvale provide this by-pass route as the town of Marong grows. Previous work in relation to bypass routes has identified that there is currently no justification for the development of a bypass of Bendigo. Colin Burns Create concept plans for Forest and green wedges and Council are currently developing a Public Open Space Plan which will identify and prioritise integrated passive recreational water reserves cycling and areas requiring master plans. walking paths (similar to lake Weeroona) be established linking Satellite Cities via. Emu Creek, Axe Creek, Bullock Creek (Big Hill and Marong Woodvale) and the Bendigo Creek Huntly/Bagshot by 30 June 2018.

Colin Burns By 30 September 2017 upgrade the 2009 Bendigo Aquatic In the Aquatic Strategy, Council resolved to investigate and re-assess the need for Strategy to include 50 metre Aquatic Centre pools for additional aquatic leisure facilities specifically in eastern Bendigo/Strathfieldsaye. This Strathfieldsaye, Marong and Huntly. action for consideration to additional aquatic facilities is a medium/long term action of the Aquatic Strategy which would be approximately in 2022.

This time frame may alter depending on the revised Strategy. With the significant development of the Indoor Aquatic and Wellbeing Centre at Kangaroo Flat (inclusive of 50m pool), it is prudent to assess its impact on the suite of existing aquatic facilities.

It is envisaged that as part of this assessment the Aquatic Strategy will be reviewed and updated. This will not occur however until the new Indoor Aquatic and Wellbeing Centre at Kangaroo Flat is operational and its impact can be fully realised in 2018.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns Curtail expansion of Walking and Cycling paths and trails, but The draft Community Plan 2017-21 includes the objective continue to implement plan for their provision, until user numbers are sufficient to strategies that foster behaviour change that increases walking, cycling and use of public warrant expenditure. transport. Development of walking and cycling paths contributes to this objective and is supported by the Integrated Transport and Land Use Strategy, Public Space Strategy consultation processes to date and data from the Active Living Census (2014) where walking and cycling were identified as two of the three most common activities for physical activity by residents for recreation and health benefits as well as for transport such as commuting to work, school and shops. The Active Living Census shows that where walking and cycling tracks are available they are commonly used by residents’ living in that suburb – almost three quarters (70.6%) of users had used off-road walking and cycling tracks in their home suburb in the previous 12 months In addition to this, walking and cycling tracks and paths were recorded the most common recommendations for improvements to public spaces in the Active Living Census. The City monitors participation rates with pedestrian and cycling counters installed along trails as well as visual counts. Development of a walking and cycling strategy will identify priority areas for developing new walking and cycling facilities.

Colin Burns Review all existing development, subdivision and infill Traffic flows generally increase in line with population growth. Each application is approvals to ensure that traffic flows to Mc Ivor Highway, considered on its merits and the traffic volume to be generated and the existing traffic Midland Highway, Marong Road and Strathfieldsaye Road. volume on local and arterial roads are considered by the City and VicRoads respectively. Mitchell Street, Pall Mall/High Street/ Napier Street, Bridge Changes required to the road network as a result of any subdivision have been included in Street, View Street and Barnard Street are mitigated. the planning permit conditions. There is no opportunity to amend the conditions of the planning permit unless an amendment or extension is applied for.

Colin Burns No new subdivisions or infill developments that increase Traffic flows generally increase in line with population growth. The refusal of a subdivision traffic flows to Mc Ivor Highway, Midland Highway, Marong based on the fact that it will increase traffic volume is in itself not grounds for refusal of Road and Strathfieldsaye Road. Mitchell Street, Pall permit. Each application is considered on its merits and the traffic volume to be generated Mall/High Street/ Napier Street, Bridge Street, View Street, and the existing traffic volume on local and arterial roads are considered by the City and Barnard Street. VicRoads respectively. Changes required to the road network as a result of any subdivision are included as a planning permit condition. Colin Burns No Narrowing of Pall Mall, High Street, Napier Street, Midland These roads are arterial roads under the management of VicRoads. The city is responsible Highway and Bridge Street.(Vic Roads and in contradiction for some assets within these road reserves. The City and VicRoads work closely together with other policies). ion key projects within the arterial road network such as the current duplication of Napier Street. No current project propose the narrow of any of the roads listed.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns Provision of land for active and passive recreation pursuits In the Aquatic Strategy, Council resolved to investigate and re-assess the need for (particularly swimming pools) in the expanded municipality, additional aquatic leisure facilities This action for consideration to additional aquatic particularly for Aquatic Centres at Marong, Huntly Goornong facilities is a medium/long term action of the Aquatic Strategy and therefore still a current and Strathfieldsaye. action. This time frame may alter depending on the revised Strategy.

With the significant development of the Indoor Aquatic and Wellbeing Centre at Kangaroo Flat (inclusive of 50m pool), it is prudent to assess its impact on the suite of existing aquatic facilities.

It is envisaged that as part of this assessment the Aquatic Strategy will be reviewed and updated. This will not occur however until the new Indoor Aquatic and Wellbeing Centre at Kangaroo Flat is operational and its impact can be fully realised in 2018.

Recreation provision for growth areas is an ongoing requirement utilising information from the Active Living Census (2014) which provides evidence on activity patterns and facility requirements, along with growth projections and planning for land/improvements where a needs assessments justifies investment. Colin Burns Establish a Regional Waste to Energy Processing Plant An external review is currently taking place in relation to all services provided by COGB Waste Services. One component of the review is to assess the current waste disposal trends throughout the Municipality and provide alternative waste treatment and waste to energy recommendations. The recommendations will be put forward to Council to consider for future planning.

Colin Burns Recycling of storm water for localised new passive The City utilises many different water sources for irrigation of reserves and for urban lakes. recreational lakes and lagoons. Principally urban stormwater is the main source for many urban lakes. Recycled water is available to top up Lake Weeroona which has a very small natural catchment. Water from Kennington Reservoir is used for the irrigation of sporting fields at Strathdale. Many recreation reserves were transferred from potable water to recycled water during the millennium drought. Stormwater collection for irrigation via underground talks forms part of the water supply for the Gardens For the Future at the Bendigo Botanic Gardens. The City has undertaken measures to improve the stormwater quality at Gateway Park through a floating wetland and control algal blooms at Kennington Reservoir through ultrasound technology. Council is proposing to include opportunities for stormwater harvesting when rezoning new development areas such as the Maiden Gully North development area. Colin Burns Removal of Lake Eppalock from the Rural water supplies Councillor and Officer representation is present on the implementation plan for Lake network to become Designated Tourism Centre for Resort Eppalock Land and On Water Management Plan. The plan is being led by Goulburn-Murray Development and to provide for Aquatic, Recreational and Water as the land owner and is being support by agencies in the region including City of Community Wellbeing Pursuits. Greater Bendigo.

Actions from the Lake Eppalock Land and On-Water Management Plan form the basis for the implementation group.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Colin Burns That Lake Eppalock is available for use by all rural Victorians, Councillor and Officer representation is present on the implementation plan for Lake particularly those in this region, as a recreational, business Eppalock Land and On Water Management Plan. The plan is being led by Goulburn-Murray and social centre., as far as is practicable to provide the full Water as the land owner and is being support by agencies in the region including City of range of Health and Wellbeing, social, recreational activities Greater Bendigo. and other beneficial uses to the Victorian rural community. At the same time water is available for the use of Commerce, Actions from the Lake Eppalock Land and On-Water Management Plan form the basis for Industry and the economy. It is a win/win for all. the implementation group.

Gina Arpea, Hockey Support for proposed Budget allocation of Garden Gully Yes - Gina The current budget allocation for the replacement of the synthetic hockey pitch is $1.5M. Central Victoria, - Reserve Hockey Sand Pitch Arpea, Facilities Committee Ross The existing pitch has reached the end of its useful life. The pitch was installed in 1995 and Evans, no longer meets requirements of the current hockey standards. David Salter (President) or Stuart McCleary (Vice President) Ann-Maree Connors, Support for proposed Budget allocation of pedestrian crossing No Acknowledge support of DHHS for this project. Stakeholders will continue to be engaged Director DHHS, Loddon - Edwards and Queen St with during design and construction.

Jody Pickering, Bendigo Seeking funding for sand arena - Malone Park Yes The City of Greater Bendigo assumed Committee of Management for this reserve in 2016 and District Family and is in the process of progressively upgrading facilities. The first priority has been to Equestrian Club make facilities safe for use. The sand arena is included in the 2006 master plan alongside other items but has not been a priority project to this point. Further consultation with all user groups is necessary to understand the priorities across the entire reserve and to consider if a new Master Plan should be developed.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Garry Long, President, Seeking funding for upgrading O'Keefe Rail Trail Yes The O’Keefe Rail Trail is an important walking, cycling and tourism asset for the Greater Friends of Bendigo - Bendigo. The City of Greater Bendigo has consistently allocated resources to the Kilmore Rail Trail Inc. development and promotion of the trail in the previous 18 months. Since the completion of the Axedale to Heathcote section of the trail resources have been allocated to • Promote the trail to local and visiting (tourism) users including o Marketing and public relations promotion o Video campaigns, features on the Bendigo Tourism website and tourism ‘famils’ with media and other tourism stakeholders • Investigation of feasibility to extend the trail to Wallan in partnership with Mitchell Shire and the State Government • Investigations regarding the maintenance and future development of the Bendigo Bushland trail • Investigation of potential facilities that could be accessed by trail users at the Catholic College Junortoun campus The incremental improvement of trail facilities is important to the ongoing usability and tourism competitiveness of the trail, however, this must be balanced with development of walking, cycling tourism infrastructure and programs across Greater Bendigo. Peter Abbott, Bendigo Seeking continuation of funding Yes The City and Bendigo Heritage Attractions are currently discussing the next funding Heritage Attractions agreement, which is in line with the existing 16/17 base funding. Councillors will receive a presentation on this issue in June. Graham Etherton, Seeking funding for design and plan of a building project to Yes Thank you for your detailed submission for funding to be included in the 2017/18 City of Strathfieldsaye Bowls updated Club Court facilities. Greater Bendigo Budget to complete detailed design of a replacement bowls pavilion. We Club note the Club’s preference to locate and construct the replacement pavilion as an extension to the existing sports club building adjacent to the bowls club greens, and the change from the Club’s previous position that a bowls social space in this location was not a preferred outcome (as minuted from the Community Reference Group meeting on December 15 2015).

Your submission is positive in noting the potential cost savings and efficiencies in locating the bowls social space as an extension to the existing sports club, and we see this as a positive development for the overall site.

As per previous discussions, if included in the 2017/18 budget the funding would be for detailed design of a new pavilion/social space for the Club. It would not include any upgrade works to the greens themselves, or any provision for design a shelter over one or more of the greens. Any future such works, if undertaken, would be done so in future years as a separate project. This would also be subject to confirmation of the City’s preferred location for a covered bowling green. We anticipate the costs for completing the detailed design of the extension to the sports club to be $100,000.

Also note that there are a wide range of capital works projects that have been considered for inclusion in the 2017/18 budget, and the request for funding for design of the

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 replacement bowls pavilion will be assessed against each of these projects. Should the design funding not be included in the 2017/18 budget, it will be re-assessed for the 2018/19 budget.

Ann Lansberry, CEO, Seeking additional funding for the Big Give No Support for this program has been expressed through the draft budget process. Community Considered that draft budget allocation of $10,000 is still substantial and an appropriate Foundation for Central level of funding after last year’s pilot contribution of $25,000. Victoria Glenn Walker, Bendigo Seeking funding for lighting to Pitch 4 No In 2016 the City sought funding from Sport and Recreation Victoria for lighting to Pitch 4 FC and lighting of the 3 netball courts at Epsom Huntly Recreation Reserve. This submission was unsuccessful however the City did obtain $100,000 for lighting at Marist College.

The cost to install lighting at the Epsom Huntly Recreation Reserve is $185,000. This includes contingency and permit costs. - The lighting to the tennis/netball courts are 250LUX which is sufficient for netball competition and social competition tennis. The cost of this infrastructure is $80,000. - The lighting to Pitch 4 soccer field is $85,000. This will provide lighting to soccer training standard.

This project will be considered in preparing priority bids for the 2018/19 budget.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Karen Corr, Make a Seeking funding for Phase 2 of Curriculum for Change Yes Phase 2 implementation does align thematically with the draft Community Plan. There is Change Australia value in supporting this initiative, mainly through new connections made between stakeholders and community members, and the collaboration between groups that’s being facilitated by the program. The program is still however somewhat unclear on the specific outcomes that will be achieved if Council choose to fund it. Tony Mohr, Executive Seeking funding for Leadership Group of Councils to deliver Yes Council has committed to reviewing its policy position on gambling. This will include Director, Alliance for on the Gambling Policy Framework consideration of joining the Alliance for Gambling Reform. Gambling Reform

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Ted Coleman Projects/initiatives/actions should be traceable. Projects like Yes 2017/18 part of the submission Resilient Communities (Budget Initiative p12), is not in the Budget Initiative 12 is in the draft community plan. It forms part of goal 2 Wellbeing and Plan, has no reference information, and is unavailable through fairness. The specific objectives are listed on page 9; they are 2.2, 2.3, 2.4 and 2.5. There is the council website search facility. I note that the project also a specific reference here to ‘strengthen community resilience’. already seems to have started with a private contractor operating public sessions based in part on council funding. 2016/17 part of the submission How can this be as there was no 2016-17 annual plan action The support for this initiative is outlined within the 2016/17 Council Plan. Some of the or budget initiative provision? specific references that support this work include: 1) Liveability Indicator (Page 8 of Council Plan) A more resilient city.

2) Strategy 1.9 (page 16 of Council Plan) Enhance the capability and capacity of the City to meet its obligations in the management of emergencies.

3) Action 1.9.1 (page 16 of Council Plan) Develop community engagement strategies with a focus on emergency management and the development of a stronger and more resilient community.

4) Strategy 3.5 (page 22 of Council plan) People are supported to learn about and make decisions that enable them to be connected, safe and the healthiest they can be.

5) Strategy 3.6 (page 23 of Council Plan) Greater Bendigo has inclusive and equitable communities where people feel welcome and connected to others.

6) Action 3.6.7 (page 23 of Council Plan) Work with key partners across the community to implement initiatives that progress identified Community Safety Strategy priorities to promote community health and wellbeing.

7) Action 3.6.8 (page 23 of Council Plan) Develop and implement programs that support active ageing and respond to our ageing population, including strengthening opportunities for seniors to contribute to the community as a valuable asset.

In relation to financial support. The ‘ramp up resilient’ initiative forms part of a broader ‘Curriculum for Change’ program . It is one of three initiatives, the others being ‘Connecting People and Environment’ and ‘Creating Our Future’. The total financial contribution for the Curriculum for Change program is $15,000. Funding of which was sourced from successful grants received from the State Government throughout 2016/17 financial year.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017

More information about the ramp up resilient part of the program - https://www.makeachange.org.au/locals-gather-to-ramp-up-resilience/

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 As part of the Budget deliberation to approve individual unit As part of the Councillor induction process, Councillors were provided with a range of data budgets did councillors consider ID and REMPlan data about the City including demographic data. changes that could be attributed to units, and the unit evaluation reports for the previous financial year? Individual unit budgets were prepared by relevant unit Managers. Managers have the ability to review current statistical data that maybe relevant to each of their appropriate services. Managers consider REMPlan data or other statistical data relevant to a given service area, and update assumptions that impact budget estimates accordingly.

Councillors then complete a comprehensive budget review process. Comprehensive list of unit projects to justify the proposed Each Unit within Council develops a business plan annually, and these plans are used to expenditure for any unit (pp9-17). What, and where are the inform development of the budget. Each unit that requested new projects/initiatives were units’ plans? required to complete a business case to support the project. A review of previous years’ revenue/expenditure to review levels for appropriateness was also undertaken by Finance, as it has been annually for a number of years . Savings were noted during this process and funds made available to fund other projects.

Projects identified within unit budgets would be included in each unit's annual unit plan.

Data from these plans is then presented to Councillors along with draft budgets, and Councillors complete a comprehensive budget review process.

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Budget 2017/2018 - Report Ordinary Meeting - 21 June 2017 Robert Colbourne Seeking information on 2.2 Strategic Goal 2 - Wellbeing and Yes The work undertaken by the City of Greater Bendigo with a specific focus on supporting Fairness with Service Units disability access and inclusion is guided by the Community Access and Inclusion Plan 2015 – 2018. More broadly, the needs of supporting a disability friendly community are reflected across a wide range of Council services. This approach and support is mandated through various legislation and the Greater Bendigo Charter for Human Rights.

The draft budget amount of $68,300 is in additional to the funding of disability inclusion staff. The dedicated disability inclusion staff (which includes establishing and working with the Disability Inclusion Reference Committee) operate at a cost of $157,422 of which is currently funded by the State Government . It is also in addition to the funding set aside for improvements to the built form (such as disability car parking and modifications to buildings etc) of which totals $150,000 in the budget.

The $68,300 program allocation will include the delivery of: - The Inclusive Town Project. This includes: the development of resources and place based and online guides of accessible businesses for people with a disability; disability inclusion resources for businesses; and engagement of businesses. - Support for the Disability Inclusion Reference Group: this includes the provision of accessible formats, accessible venues, training and catering. - Accessible Formats: this relates to providing essential City information in accessible formats, e.g., Auslan and Easy English emergency management information. - Community Access and Inclusion Plan: this includes the development, community consultation and engagement, design and publication, including easy English and other accessible formats. (This is a requirement under the Victorian Disability Amendment Act 2012) - Accessible events: this includes promotion of the accessible events guide and supporting events that foster peer support and capacity building such as the careers network. - Inclusive Communities Network: this is an online network of 182 people who share information between disability service providers, people with a disability and their families. A review was undertaken last year with a recommendation to change the online platform to increase its membership and best meet its objectives. This is likely to become increasingly valuable as the NDIS rolls out. - Disability Expo: this is an expo of disability providers, community groups and businesses that is aimed at increasing awareness to support social participation.

The City has also applied for Government grants to increase resourcing for this important work

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Petitions and Joint Letters - Reports Ordinary Meeting - 21 June 2017

3. PETITIONS AND JOINT LETTERS

3.1 RESPONSE TO PETITION: REQUEST TO EXTEND CONSTRUCTION OF RAILWAY STREET, KANGAROO FLAT

Document Information

Author Brett Martini, Manager Engineering & Public Space

Responsible Craig Lloyd, Director Presentation and Assets Director

Purpose

The purpose of this report is to provide a response to a petition from concerned residents in the area of Byambee Rises Estate and surrounding streets in Kangaroo Flat, regarding a request for an alternative exit from the Estate; namely the construction of the unmade road reserve that is a continuation of Railway Street, Kangaroo Flat and the construction of an additional U-turn facility to reduce the volume of traffic doing U-turns at Medika Avenue, Kangaroo Flat and improve the opportunities for traffic to turn right out of Medika Avenue.

Summary

The construction of Railway Street was identified in the Kangaroo Flat South Regional Centre Structure Plan as a 'possible future road'. The construction and sealing of the road has been raised by residents in the past and was again considered as part of the recent subdivisions with provision made from these subdivisions to Railway Street.

Based on advice received from the CFA and the Municipal Fire Management Planning Committee, it is not considered that the construction of Railway Street would be required for or even provide for a safe path of travel in the event of a fire. Construction of the Railway Street has been considered for construction but does not a high priority compared with other projects based on the evaluation criteria.

With a central median located in High Street, traffic entering High Street south of the Lansell Square entrance must travel south and perform a U-turn at Medika Avenue if they wish to head north towards the centre of Bendigo. This U-turning traffic reduces opportunities for traffic turning right out of Medika Avenue to safely enter the north-bound traffic lanes. An additional U-turn facility would be of benefit, with the level of that benefit depending on the facility's location along High Street. VicRoads are supportive in- principle of this facility; however they have advised that the proposed project is not eligible for funding under current programs.

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Petitions and Joint Letters - Reports Ordinary Meeting - 21 June 2017

RECOMMENDATION

That Council, having considered the concerns raised in the petition: 1. Continue to evaluate the costs and benefits of the construction of Railway Street, Kangaroo Flat and review the priority of the project in the development of future Council budgets; 2. Support the investigation of an additional U-turn facility between Lansell Square and Medika Avenue, Kangaroo Flat; and 3. Inform the submitter of the petition of Council's resolution.

RESOLUTION

Moved Cr Fyffe, Seconded Cr Emond

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~ Policy Context

Council Plan Reference:

City of Greater Bendigo Council Plan 2013-2017 (2016-2017 Update): Theme: 1 Leadership and Good Governance Strategy 1.6 Programs, projects and services are guided by best practice principles and delivered to respond to community needs. Action 1.6.4 Deliver the budgeted works program, both capital and maintenance and enhance planning for the future with relevant skills development. Theme: 2 Planning for Growth Strategic Objective 1. Greater Bendigo plans for the needs of our growing population through the preparation of ling-term strategies and the development of 'major new assets' and supporting infrastructure. Theme: 5 Sustainability Challenges and Keeping our assets in good repair is an important principle. Opportunities Essential infrastructure, footpaths, drainage and well built and maintained roads are essential for economic as well as social purposes. Strategy 5.3 Essential infrastructure is constructed, maintained and renewed to meet the needs of current and future residents.

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Petitions and Joint Letters - Reports Ordinary Meeting - 21 June 2017

Regional Strategic Plan Reference:

Kangaroo Flat South Regional Centre Structure Plan This Plan identifies 'possible future roads' including the construction of Railway Street from the existing rear entrance to Bunnings and Lansell Square through to Byambee Rises Estate.

Background Information

Previous Council Decision(s) Date(s):

The following petition was tabled at Council's Ordinary Meeting on 15 March 2017 from residents of Byambee Rises Estate and surrounding streets in Kangaroo Flat requesting an alternative exit from the Estate, as outlined below:

"Request for Council to consider our petition for extending the construction and paving of Railway St, Kangaroo Flat, to provide access between the Byambee Rises Estate's existing roads and Railway St. This, to provide a safe exit for 188 households in the case of fire or other emergencies and as an alternative to our only other very dangerous four lane highway exit".

We are increasingly concerned about accessing the very busy Calder Highway with no alternative for approximately 250 households and now another 23 homes have been approved and clearing commenced between our Estate and Lansell Square.

We would also like to see some cooperation between the Council and VicRoads ('Another U Turn option for the Medika St/Highway Intersection, PLEASE') to alleviate the amount of U turn traffic at this intersection by placing a gap in the centre strip, 50 metres back for U turns thus freeing up our corner.

The petition contained 270 signatures.

Council resolved "that the petition be received and a response be prepared within three (3) meetings."

Report

Railway Street is a road reserve that runs in a north-south direction from Taylor Street to Phyllis Street and beyond to Big Hill (see Figure 1 over page). It runs parallel to and between High Street, Kangaroo Flat to the west, and the railway line to the east. Railway Street is currently sealed from Taylor Street to the rear entrance of the Lansell Square shopping centre, and remains an unmade road reserve beyond the Lansell Square entrance to Phyllis Street.

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Petitions and Joint Letters - Reports Ordinary Meeting - 21 June 2017

The construction of Railway Street was identified in the Kangaroo Flat South Regional Centre Structure Plan (the Structure Plan) that was adopted by Council in 2006 and focused on the area surrounding the Lansell Square shopping precinct. Railway Street and other connections from the Byambee Rises Estate were identified in the 'possible future roads indicative layout' of this Plan. Since the adoption of the Structure Plan, the remaining undeveloped land bordering Lansell Square has also been subdivided.

This new development has created a reserve through to Lansell Square with a pedestrian link constructed as part of the subdivision development. The subdivision also created a road reserve from Amara Way to the Railway Street road reserve but no road works for this section were required. This development and its reserves are in accordance with the Structure Plan and the construction of the pedestrian path to Lansell Square has created a direct link to this Major Activity Centre which also serves as a Place of Last Resort in the event of a bushfire.

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Petitions and Joint Letters - Reports Ordinary Meeting - 21 June 2017

Figure 1: Railway Street road reserve, Kangaroo Flat

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Petitions and Joint Letters - Reports Ordinary Meeting - 21 June 2017

Subdivision of land is also proposed to the south of Byambee Rises Estate, adjoining Lee Street and the Railway Street road reserve. Whilst this development also includes access to the Railway Street road reserve, again, construction of Railway Street is not a requirement of the planning permit nor does it include a connection of Arilpa Court through to the Railway Street road reserve as proposed in the Structure Plan.

Since the adoption of the Structure Plan, the construction of Railway Street has been raised by residents on previous occasions and evaluation of its construction has been undertaken by City officers. Given the new development in the area, there are two potential lengths of Railway Street that could be considered for construction. The current sealed section of Railway Street finishes at the entrance to Lansell Square at the north east corner of their site. For length one (See Figure 2 over page - in yellow), it is approximately 450 metres from the north-east corner of Lansell Square to the newly created road reserve perpendicular to Amara Way, with a further 110 metres to connect from Railway Street to Amara Way. For length two (See Figure 2 over page - in green), it is approximately 1400 metres from the end of Railway Street's current seal to a potential link with Arilpa Court and a further 100 metres to connect with the court bowl at the end of the new Lee Street subdivision. A further 150 metres of seal would be required along Railway Street to reach Lee Street.

The benefits identified in the petition for the full length construction of the Railway Street road reserve are that this would provide an alternative to High Street for residents of Byambee Rises Estate and surrounding subdivisions. Particularly in the event of an emergency, residents believe the constructed road reserve would provide access to Lansell Square as a Place of Last Resort - Neighbourhood Safer Place. Traffic volume and the subsequent difficulty accessing High Street were also identified as challenges for residents.

Regarding emergency access, comment from the CFA was sought to ascertain the value of such a connection in the event of a fire. CFA advised that if the primary purpose of providing a constructed road, namely Railway Street, was for fire protection purposes, the CFA is of the view that the area is not one of high bushfire risk and therefore additional egress is not considered a high priority. The CFA noted that much of the surrounding area is developed and there are three existing roads that provide egress from the Byambee Rises subdivision. From the CFA's initial assessment they advised that there is minimal bushfire risk from the north, west or south west due to the existing development and limited risk from the south due to the larger type blocks. Fires do not traditionally come from an easterly direction. CFA is of the opinion that construction of a sealed road is not a high priority with regard to bushfire emergency access or egress. The CFA also suggested that feedback be obtained from the Municipal Fire Management Planning Committee.

A representative of the Municipal Fire Management Planning Committee advised that due to vegetation in the vicinity of the Railway Street road reserve, the Committee would be unlikely to support the use of any heavily vegetated road as an access or egress in the event of fire and that CFA advice to those living in urban environments on the perimeter of grass or bushland, is that in the event of a fire, to walk at least two streets in towards the urban environment, as opposed to attempting to leave or head towards a vegetated area or road.

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Petitions and Joint Letters - Reports Ordinary Meeting - 21 June 2017

Figure 2: Proposed alternative construction lengths of Railway Street, Kangaroo Flat

The committee representative noted that the new subdivision north of Amara Way is located next door to the Bushfire Place of Last Resort - Neighbourhood Safer Place (Lansell Square). For those who have not left the area in advance, this will be easily accessed by foot. The committee representative also mentioned that a bitumen road with treed roadsides does not provide safe passage during a fire due to canopy fires and ember attack.

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As outlined above, the Railway Street road reserve is heavily vegetated and this not only presents issues in the event of a fire; it can also make construction in this location particularly challenging. Whilst there is a rough track along the reserve that is not currently maintained by the City, removal of native vegetation would be required to construct a formal road in this location. The level of vegetation removal and offset requirements would not be fully known until a detailed design is undertaken however it is estimated that significant clearing would be required. Service alterations may also have a significant impact on costs with a high pressure gas main located along the road reserve.

Although access to the subdivisions in this area is considered by the City and CFA to be adequately serviced by High Street, the construction of the Railway Street road reserve would provide an alternative exit for the subdivisions in this area and alternative vehicle access to Lansell Square.

The City has over 300 potential road construction projects for the construction and sealing of gravel roads and tracks. Based on the merits of this project versus others in the City's capital works database, it is not considered that the construction of Railway Street is one of the highest priorities. At such a time that this project be considered for funding, a detailed design would be required first in order to determine the extent of works required, associated cost estimates and the impact of those works on native vegetation and service authority assets. Further investigation would also be required in regard to potential impacts on the road network and local intersections if additional traffic utilised Railway Street.

In relation to the concerns regarding access to High Street, as an arterial road, High Street is managed by VicRoads. Currently, there are limitations to access, and U-turns are restricted to specific locations along this section of High Street to encourage safe access and turning movements. Provision for U-turns is provided at the High Street intersection with Medika Avenue (Figure 3). The closest U-turn opportunity north of this location is adjacent to Bunnings. To the south of Medika Avenue, U-turn provision is provided at Furness Street. It is recognised that U-turning traffic does restrict opportunities for traffic to turn right from Medika Avenue into High Street. This traffic also has the opportunity to enter High Street via Jacks Avenue or Robert Street and undertake a U-turn at Medika Avenue.

VicRoads have advised that while they support, in-principle, the proposal for an additional U-turn facility, they consider that funding for the works via current available road safety programs is not possible as the project does not meet the eligibility criteria. Further investigation between the City and VicRoads is suggested to advance development of a proposal to enable other potential funding sources to be explored.

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Petitions and Joint Letters - Reports Ordinary Meeting - 21 June 2017

Figure 3: U-turn facility at Medika Ave intersection

Resource Implications

The initial desktop estimate for the construction of length one, being 450 metres of Railway Street and the 100 metres connection to Amara Way is $300,000. However this is not based on a design and as such significant contingencies would be required above this figure to address financial risks associated with native vegetation offsets and service alterations. A detailed design would be required to enable an accurate estimate for these works.

Attachments

Nil

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

4. PLANNING FOR GROWTH

4.1 (LOT 1 LP66913) 186 BARNARD STREET, BENDIGO 3550 - 3 LOT SUBDIVISION; DEMOLITION OF GARAGE & FENCING; CONSTRUCTION OF GARAGE; AND CONSTRUCTION OF 2 DWELLINGS (2 STOREY)

Document Information

Author Peter O'Brien, Acting Coordinator - Planning

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Summary/Purpose

Application details: 3 lot subdivision; demolition of garage and fencing; construction of garage; and construction of 2 dwellings (2 storey) Application No: DSD/722/2016 Applicant: M Coleman Land: (Lot 1 LP66913) 186 Barnard Street, BENDIGO 3550 Zoning: General Residential Zone, and adjoins a Road Zone 1 (VicRoads) Overlays: Heritage Overlay 1 No. of objections: 4 Consultation 10 March 2017; attended by 3 of the 4 objectors. Cr. Metcalf meeting: was in attendance and Crs Hoskin and Williams were apologies. Key considerations:  Planning Scheme policy regarding housing and infill development;  Residential character;  Heritage Policy;  Servicing of the lots (Powercor; Telstra; and Coliban);  Traffic/parking/access impacts;  Compliance with ResCode; and  Resident objections. Conclusion: Planning Scheme policy supports the construction of additional dwellings on the lot. The design is appropriate with regards to neighbourhood character in the context of Rosalind Street. The proposal is compliant with all ResCode standards and

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 objectives. Overall the development is an appropriate and orderly planning outcome.

RECOMMENDATION

Pursuant to section 61 of the Planning and Environment Act (1987), Greater Bendigo City Council resolve to issue a Notice of Decision to Grant a Permit for the subdivision of land into 3 lots; demolition of garage & fencing; construction of garage; and construction of 2 dwellings (2 storey) at (Lot 1 LP66913) 186 Barnard Street, BENDIGO 3550 subject to the conditions at the end of this report:

RESOLUTION

Moved Cr Hoskin , Seconded Cr Fyffe

The application be refused on the following grounds:

1) That it is contrary to the heritage values of the area; 2) That it is contrary to the neighbourhood character of the area; and 3) That the proposal does not comply with Rescode with regard to front setbacks

LOST

MOTION

Moved Cr Metcalf, seconded Cr Wrigglesworth

Pursuant to section 61 of the Planning and Environment Act (1987), Greater Bendigo City Council resolve to issue a Notice of Decision to Grant a Permit for the subdivision of land into 3 lots; demolition of garage & fencing; construction of garage; and construction of 2 dwellings (2 storey) at (Lot 1 LP66913) 186 Barnard Street, BENDIGO 3550 subject to the conditions at the end of this report, with the addition of the following condition:

1. (c) The plans be amended to delete reference to the proposed 3.5 metre high precast concrete wall on the boundary shared with 184 Barnard Street, Bendigo. The existing wall is to be replaced with a reconstructed red brick wall that is 3.5 metres high. The wall must reconstructed by reusing the existing bricks (with recycled red bricks used to replace any bricks that are not suitable for reuse).

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Policy Context

City of Greater Bendigo Council Plan 2013 – 2017 (2016-2017 Update) Planning for Growth  Planning ensures residents have access to diverse, affordable and sustainable housing choices. Presentation & Vibrancy  Greater Bendigo is a community that values its heritage, arts facilities and major events and supports arts and cultural experiences. Productivity  Greater Bendigo has a vibrant and diverse economy that grows jobs and enables good living standards. Sustainability  The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved.

Report

Subject Site and Surrounds

The subject land consists of two existing lots. The first parcel, lot 1 of TP697861Q is 192 m2 in size; the other Lot 1 of LP66913 is 666 m2. The site contains an existing rendered bungalow dwelling which City records indicate was constructed in 1940. The combined allotment runs from Barnard to Rosalind Streets; with the rear half of the site containing a brick garage; remnant sections of a brick wall and landscaping.

Barnard Street is a VicRoads controlled road; whilst Rosalind Street is a local, City of Greater Bendigo, managed road. Barnard Street is a divided four lane arterial road with parallel parking on the northern side, and angled parking on the southern side. Parking on the southern side is accessed via a service road adjoining the Queen Elizabeth Oval and Bendigo Aquatic Centre. Footpaths are present on both sides of Barnard Street.

Rosalind Street in contrast is a single lane, with bluestone guttering present. Footpaths are absent from this street; and the street serves mainly as the rear entry for properties fronting either Barkly or Barnard Streets. Since 2005; several ‘infill’ dwellings have been constructed in Rosalind Street (at 56, 58 and 64 Rosalind Street) whilst the ‘Art of View’ development (predominately three storey) has been constructed on the corner of View and Rosalind Streets.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Figure 1: Location map showing subject site. Objectors' properties marked with stars.

In terms of broader context; the site is proximate to three schools (one primary, two secondary), the new Bendigo Hospital, a kindergarten, the QEO, Aquatic Centre, Rosalind Park, the Arts Precinct and Bendigo CBD.

The residential character of the area is predominantly that of single detached dwellings from the earliest decades of the post-colonial settlement of Bendigo. The area includes some of the most notable streets and mansions constructed during the ‘boom’ period of the gold rush.

Proposal

Demolition: The existing outbuilding, fences and a red brick wall (on the boundary shared 184 Barnard Street) are proposed to be demolished.

Subdivision, dwellings and garage: The existing titles are proposed to increase by one with Lot 1 and Lot 2 to be 152.93 m2 and 152.99m2 respectively. The existing dwelling will be contained on proposed lot 3 which is to be 551.95m2 in size. This lot will be ‘battle-axe’ in shape with a garage and access to the dwelling to retain rear access from Rosalind Street.

The development consists of a pair of attached contemporary dwellings that are proposed to be two storey, with a single integrated garage each and have a butterfly skillion roof. Each dwelling is proposed to be two bedrooms only and open space for the dwelling is provided both at the rear of each proposed dwellings and a first floor balcony fronting Rosalind Street accessed via a bedroom.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Figure 2: Site plan.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Figure 3: Ground floor plan.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Figure 4: First floor plan.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Figure 5: Elevation plans.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Figure 6: Elevation plans.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Planning Controls - Greater Bendigo Planning Scheme

The site is within Heritage Overlay which triggers the need for a permit to demolish the outbuilding and fences, subdivide land and to construct the dwellings, garage and fences.

Under the General Residential Zone, a permit is required to subdivide land and construct each dwelling as each lot is proposed is less than 300 square metres in size.

A permit is also required when subdivision of land adjoining a road zone is proposed (though no access for the development is proposed from Barnard Street).

The following clauses are relevant in the consideration of this proposal:

State Planning Policy Framework  Settlement (Clause 11)  Regional development (Clause 11.05 )  Loddon Mallee South Regional Growth (Clause 11.12)  Urban environment (Clause 15.01)  Sustainable development (Clause 15.02)  Residential development (Clause 16.01)  Movement networks (Clause 18.02)  Development infrastructure (Clause 19.03)

Municipal Strategic Statement  Municipal profile (Clause 21.01)  Key issues and influences (Clause 21.02)  Strategic directions (Clause 21.04)  Compact Greater Bendigo (Clause 21.05)

Local Planning Policies  Heritage Policy (clause 22.06)  Central Bendigo 2 Residential Character Policy (clause 22.11)

Other Provisions  General Residential Zone (Clause 32.08)  Heritage Overlay (clause 43.03)  Public Open Space Contribution and Subdivision (Clause 52.01)  Land adjacent to a Road Zone 1 (Clause 52.29)  ResCode (Clause 55 and 56)  Decision Guidelines (Clause 65)

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Consultation/Communication

Referrals

The following authorities and internal departments have been consulted on the proposal:

Referral Comment Powercor No objection subject to conditions Coliban Water No objection subject to conditions Telstra No objection subject to conditions Tenix No objection subject to conditions VicRoads Unconditional consent. Heritage Advisor No objection; with a recommendation that the subdivision be adjusted to reduce the lot sizes for the proposed dwellings to provide a larger lot for the existing. Traffic & Design No objection subject to conditions Drainage No objection subject to conditions

Public Notification

The application was advertised by way of notice on the site and letters to adjoining and nearby owners and occupiers. As a result of advertising, 4 objections were received, with the grounds of objection being:  Only one car space provided per dwelling (with no visitor space);  Development to exacerbate existing parking pressures in area and impact the amenity of Rosalind Street (including play by neighbourhood families);  Plans lacking location of air-conditioning plant/equipment;  Plans propose demolition of a red-brick brick wall between application site and 184 Barnard Street;  Concerns about neighbourhood character (i.e. proposed dwellings not sympathetic);  Site is an overdevelopment; providing limited open space for proposed or the existing dwelling;  Concerns about drainage; and  Concerns about overshadowing and overlooking.

The objections and planning merits are discussed below.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Planning Assessment

Planning scheme policy regarding housing and infill development:

The State Planning Policies which are relevant to this application are previously identified in this report.

Clause 11 (Settlement) states that planning is to anticipate and respond to the needs of existing and future communities through provision of zoned and serviced land for housing, employment, recreation and open space, commercial and community facilities and infrastructure. It also states that planning is to facilitate sustainable development that takes full advantage of existing settlement patterns, and investment in transport and communication, water and sewerage and social facilities. The proposal supports these objectives.

Clause 11.05-4 (Regional planning strategies and principles) aims to promote the sustainable growth and development of regional Victoria through a network of settlements identified in the Regional Victoria Settlement Framework plan. One of the strategies is to direct urban growth into the major regional cities, including Bendigo. Clause 11.12 (Loddon Mallee South Regional Growth Plan) identifies Bendigo as a regional city and strategies include supporting Bendigo as the major population and growth hub for the region, and facilitating increased commercial and residential densities, mixed use development and revitalisation projects for underutilised sites and land in Bendigo.

The proposed subdivision will support the demand for housing as a result of population growth in the municipality.

The local section of the Planning Scheme at clause 21.05 relates to policy centred on creating a Compact Greater Bendigo with urban sprawl to be limited and higher densities with the Urban Growth Boundary promoted.

A key strategy to deliver on the policy is to “support proposals for well-designed residential development that provides a diversity of dwelling choices including higher density residential development and are accessible to activity centres and activity nodes or public transport”.

The policy embodies a strong emphasis on funnelling development to locations that have '10 minute neighbourhood’ characteristics. The Planning Scheme describes a 10 minute neighbourhood as being “…an identifiable community where people can access many (but not necessarily all) of their daily needs within a 10 minute walk or cycle trip from where they live. Daily needs can include shops, schools, employment, a range of community facilities and public transport”. The location of this proposal is in such context where access to all the elements of a 10 minute neighbourhood is present.

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Clause 21.05-4 identifies that “there is a significant mismatch between the type of dwellings that exist and household size with an oversupply of three plus bedrooms. While there are one and two person households who will want a larger dwelling, the current lack of dwelling size choice is an issue that the Greater Bendigo Residential Strategy (2014) addresses”. This development proposes a pair of two bedroom dwellings is supported by this policy statement.

Residential character:

The site is subject to a specific overlay that relates to regulating built form (Heritage Overlay) and residential character is also relevant consideration for this application. The site is within the Central Bendigo 2 Precinct which the policy describes as:

"This precinct forms part of the inner ring of suburbs that exemplify the distinctive character of early Bendigo. Most of the housing is from the Victorian, Edwardian and Inter-war periods. In parts of the precinct, dwellings are frequently weatherboard with picket fences creating a modest ‘cottage' character. Elsewhere, brick and render are more common, particularly in the areas with larger houses and mansions. Setbacks vary according to the size of lot and housing, but are often consistent within a particular streetscape. Much of the area has heritage significance."

The statement of desired future character is that the ‘heritage qualities and the distinctive characteristics of each streetscape will be maintained and strengthened’. The desired future character is to be achieved by the following objectives and design responses:

Objective Design Responses To retain buildings which contribute to Retain and restore wherever possible, the valued character of the area. intact Victorian, Edwardian, Federation and Interwar era dwellings. Alterations and extensions should be appropriate to the dwelling era. Comment: The existing Bungalow dwelling is being retained. A detached garage for the existing dwelling is proposed which will be accessed from Rosalind Street. To encourage the consideration of the Prepare a landscape plan to accompany landscape setting of the dwelling. all applications for new dwellings. Retain large, established trees and provide for the planting of new trees wherever possible. Comment: A landscape plan forms part of the recommended conditions and some landscaping opportunities in the front setback of the proposed dwellings have been identified.

The application included an arborist's report with respect to established vegetation (including a mature date palm) on the adjoining lot which are not expected to be impacted by the proposal.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Objective Design Responses To minimise site disturbance and Buildings should be designed to follow the impact of the building on the contours of the site or step down the site. landscape. Comment: The application has addressed this criteria – the site falls gently from Rosalind Street to Barnard Street (and is proposed to drain to Barnard Street also). Some filling toward the rear of the lots for the proposed dwellings is required to provide for a level site. To maintain the consistency, where The front setback should be not less than present, of building front setbacks. the average setback of the adjoining two dwellings. Comment: The context of the Rosalind Street, particularly the southern side, consists of garages (at zero setbacks), or high rear fences. As such there is no adjoining dwelling for which an average can be derived or applied. The application proposes a 2 metre front setback, which primarily serves to provide a site line for vehicles reversing from the garages of the dwellings. The related ResCode objective is assessed later in this report also. To maintain the rhythm of dwelling Buildings should be setback from at least spacing. one side boundary. Comment: There are no dwellings on adjoining lots that front Rosalind Street; hence there is no established relevant rhythm of dwelling spacing for proposed dwellings on that street.

The development will be built to the side property boundaries (both existing and proposed). This has been assessed as being acceptable when having regard to the built form context of the street, and the desirability for the existing dwelling to be serviced by a rear accessed garage as opposed to access from the busier VicRoads controlled Barnard Street.

Whilst the development does not achieve a setback from one boundary, it must be noted that character policy must be balanced with other policies such as the City’s Compact Greater Bendigo Policy which supports infill such as this. To minimise the dominance of car Locate garages and carports behind the storage facilities. line of the dwelling. Use rear access where available. Comment: The dwellings include an integrated garage each, however this appearance is not at odds with other garages constructed along the street, indeed those of the other infill dwellings on the northern side, in particular that found at 64 Rosalind Street (which has a similar bulk/height to those proposed under this application). In the context of Rosalind Street, the garages as proposed are acceptable; however it is important to note this approach would be less likely to be acceptable in other non-laneway contexts. To respect the identified heritage Where the streetscape contains identified qualities of the streetscape or heritage buildings, reflect the dominant adjoining buildings. building forms in the street, including roof

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Objective Design Responses forms, in the new building design. Comment: The site is within a Heritage Overlay precinct. Whilst the proposed dwellings do not reflect the dominant roof styles in the street (hip and gable forms) the low pitched butterfly skillion roofs proposed have been chosen as this roof form results in a lower overall height to the dwellings. The lower height reduces the possibility of the dwelling being highly visible from Barkly, Barnard, View or Bancroft Streets. To ensure that buildings and Respect the predominant building height in extensions do not dominate the the street and nearby properties. Where streetscape. there is a predominance of single storey, the height of the dwelling at the front of the dwelling should match the typical single storey wall height. Comment: The heights of dwellings in the area vary with both single and two storeys present. Given the location of the dwellings fronting the Rosalind Street, Barkly, Barnard, View or Bancroft Streets will be unreasonably impacted by the proposed dwellings. To use building materials and finishes In streetscapes where weatherboard that complement the dominant pattern predominates, use timber or other non- within the streetscape. masonry cladding materials where possible, and render, bag or paint brick surfaces. Comment: The materials in the vicinity of the site are varied. The colour/material selection for the proposed dwellings includes grey face brick, cream render and dark grey colorbond roofs, gutters and fascia. To ensure front fences are appropriate Provide open style front fencing. to the era of the dwellings and Front fences should not exceed 1.2 metres maintain the openness of the other than in exceptional cases. streetscape. Comment: No front fence is proposed for the dwellings.

As can be seen above, there are some areas where the application does not meet aspects of the character policy, in particular with regard to the attached garage, walls to existing and proposed boundaries and the roof form. The role of policy is to assist/ guide the consideration of an application and policy is not a mandatory control.

A number of VCAT decisions regarding sites in similar contexts in Bendigo have noted that there would be few, if any, developments that fully achieve consistency with all the objectives, however, this is not fatal to a proposal owing to the guiding function that Policy has in decision making. The character merits of this proposal on this site have been assessed as being appropriate for this context.

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Heritage Policy:

Clause 22.06 (Heritage Policy) of the Planning Scheme includes relevant statements for this application which include to “ensure that new development is sympathetic with the appearance and character and maintains the significance of heritage places, including surrounding precincts”.

Relevant to this application is the policy statements to: “consider applications against the Greater Bendigo Heritage Design Guidelines, August 2015”. The relevant parts of the policy specific to the application include:

 Infill development/New Buildings  Encourage new buildings that do not adversely affect the significance, character or appearance of the heritage precinct, and are visually recessive.  Ensure that the design of new buildings responds to the context of the heritage precinct and nearby contributory buildings including scale, height, mass, form, siting, setbacks and materials.  Encourage new development within a heritage precinct that is contemporary in appearance and that does not mimic historic styles or details.

 Subdivision  Ensure that subdivision does not adversely affect the significance of the heritage place.  Ensure that appropriate settings and elements for heritage places are maintained including the retention of any original garden areas, large trees and other features which contribute to the significance of the place.  Ensure that development which may result from the subdivision of heritage places does not adversely affect the heritage significance of the place.  Ensure that the subdivision of heritage places retains the existing built form pattern where such pattern contributes to the significance of the heritage place.

Figure 7: A subdivision that maintains the setting of the building (source: Heritage Design Guidelines, August 2015).

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017  Car parking  Ensure that the subdivision of heritage places retains the existing built form pattern where such pattern contributes to the significance of the heritage place.  Ensure that car accommodation, including open parks, carports and garages and car access points do not dominate or affect the significance of a heritage place.  Encourage car parking to be located at the rear or to the side of the building, at least 1 metre behind the primary façade.  Ensure that the location, bulk, form, materials and appearance of the structure does not dominate the contributory elements of a heritage place.

Figure 8: Preferred siting for garages and carports (source: Heritage Design Guidelines, August 2015).

The Heritage Advisor is broadly supportive of the proposal, though expressed a desire for the lot containing the existing dwelling (lot 3) be increased by a further 2 metres. The Heritage Design Guidelines make reference to the setback from the rear of an existing dwelling to be at least 3 metres; which is achieved for the majority of the rear open space. The setbacks range between 2.6 and 4 metres and a 5 metre wide area of open space exists along the north western side of that dwelling.

A condition to require the plan of subdivision to be adjusted to increase the depth of proposed lot 3 would have a flow on effect for the other proposed lots and their dwellings which could result in either:  A non-complying minimum area of open space for the proposed dwellings; or  If the dwellings were ‘shuffled forward’ by 2 metres; the dwellings would be at a zero setback which would present issues for vehicle site lines and have a greater impact visually on Rosalind Street.

A condition to require the suggested change is not recommended for those reasons. The balance of the development accords with the Heritage Design Guidelines and Policy as they apply to the site context of Rosalind Street.

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Servicing of the lots (Powercor; Telstra, Coliban);

A part of the processing of an application that includes subdivision, a mandatory referral to all services authorities (with the exception of telecommunications) is required.

The function of the referral is an important one in determining whether existing infrastructure can accommodate the proposal. In this case all services consent conditionally to the grant of the permit.

Traffic/parking/access impacts:

A key resident concern with the proposal relates to increased traffic, pre-existing parking issues in the area (that may be compounded by this development) as well as the loss of one on-street parking space in Rosalind Street adjoining the application site.

The immediate surrounds is undergoing a degree of change in terms of:  New dwelling developments (for which scope exists for other lots to accommodate additional dwellings);  Medical centre usage (owing to proximity to the new Bendigo Hospital and Bendigo CBD);  Use of the street for parking by secondary college students of driving age; residents, visitors or nearby workers; and  Other (as yet inactivated) planning approvals including a café on the ground floor of the former Park View Hotel.

The cumulative impact of change in the area in this regard is not an issue that can be resolved by this permit application. The City as a whole clearly has a significant role to play in managing parking for this area going forward. Future consideration of this issue will need to strike the correct balance between private rights and the public interest.

With respect to what the Planning Scheme requires of this application; the consideration is more confined. A two bedroom dwelling (of which two are proposed) requires a single covered car space. A single covered car space is provided for each proposed dwelling. The existing dwelling is also catered for with its proposed garage also accessed from Rosalind Street.

Traffic impacts are measured in terms of what the proposal will generate above what is currently the case against established standards. The accepted figure is that a new dwelling will generate on average 10 additional vehicle movements per day which is clearly an increase, but not an unreasonable one given the nature of Rosalind Street.

Access to the development has been assessed by the City’s Transport Engineer as complying (subject to permit conditions) with established standards.

Compliance with ResCode.

The proposal has also been assessed as being in general accordance with all but one ResCode standard in terms of providing an acceptable internal and external amenity and dwelling siting.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 The single area of ResCode requiring discussion is standard B-6 (Street setback). Council has discretion to vary ResCode standards provided the accompanying objective is met. The flexibility and discretion exists in order to have regard to factors like site constraints, relevant contextual factors, and the overall design response.

As there is no adjoining dwelling fronting Rosalind Street on either side, the minimum complying setback in terms of the standard would be 4 metres. What is proposed is 2 metres.

As was outlined earlier in the ‘heritage’ discussion, the impact where the impact of shuffling the development forward; a similar set of impacts would result if it were set further back.

Requiring the proposed dwellings to be setback at 4 metres would mean that the open space and amenity of the existing and proposed dwellings would be compromised for little gain. The front yards could not be ‘secluded’ space, unless they were to be enclosed. Enclosing the front yards would negate any benefit that might result from the setback increase; and would be to the detriment of the open space of the existing dwelling also. The result of an increased front setback would be a poor planning outcome for the existing and proposed dwellings.

The 2 metre setback proposed is greater than other buildings (outbuildings) that front the southern side of Rosalind Street. The three dwellings (64, 68 and 56) on the northern side of Rosalind Street are setback at 1.02, 5.5 and 5.8 metres respectively. The latter two dwellings are three storeys in height and on the higher side of the street. The increased setback did not comply by being over 4 metres; however given the bulk and scale of that pair of dwellings was quite appropriate when they were approved in 2005.

In conclusion, the context of the site and overall design response weighs in favour of the setback being supported.

Residents' Objections:

Some of the issues raised by the objectors have been covered elsewhere in this report. This section deals the balance of concerns raised.

 Plans lacking location of air-conditioning plant/equipment; The proposed permit conditions require that plant/equipment required for this purpose not be visible from a street.

 Plans propose demolition of a red-brick brick wall between application site and 184 Barnard Street, The red brick wall is a striking feature of the backyard of both the application site and 184 Barnard Street. The proponent investigated the viability of the retention of the wall by commissioning a Structural Report by an Engineer. The conclusions of that report (that have been reviewed by relevant City staff also) are that the wall cannot be retained. In recognition of the amenity that the existing wall provides to 184 Barnard Street, the applicant amended their application to show a replacement wall of equivalent height (3.5 metres) to replace it. Whilst this change has not resolved the balance of the objector concerns, it goes someway to limiting the amenity impact on the secluded open space that exists for that dwelling.

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 Concerns about drainage. The City’s Development Engineer consents to the proposal and has proposed conditions on the permit requiring the submission of a detailed, engineer designed drainage plan to meet the City’s standards in accordance with the Infrastructure Design Manual. The proposed dwellings will drain to Barnard Street via a 2.5 metre wide easement shown on the application plans.

 Concerns about overshadowing and overlooking. The dwelling to the south is the most impacted dwelling in terms of shadow; but has a very large backyard area (over 300 sqm) so for that dwelling the level of overshadowing complies with the standard. For the objector's dwelling to the north, this lot has a smaller backyard area though being on the north eastern side of the development site it receives the required exposure to natural light (being 5 of the 6 hours between 9:00am and 3pm on the Equinox).

In terms of overlooking, all ground floor windows are screened by existing and proposed fences. All upper floor windows are set with a sill height of 1.7 metres which meets the required standard and objective.

The balcony area of the proposed dwellings are not screened, though as they are over 9 metres from the closest windows on the dwelling opposite, they also comply.

Conclusion

Planning Scheme policy supports construction of additional dwellings on the lot. The design is appropriate with regards to neighbourhood character in the context of Rosalind Street. The proposal is compliant with all ResCode standards and objectives. Overall the development is an appropriate and orderly planning outcome.

Options

Council, acting as the responsible authority for administering the Planning Scheme, may resolve to: grant a permit, grant a permit with conditions, or refuse to grant a permit.

Attachments

 Application plans (10 May 2017); and  Objections

Proposed Notice of Decision Conditions

1. MODIFIED PLAN REQUIRED Before the demolition, subdivision and development starts, amended plans to the satisfaction of the responsible authority must be submitted to and approved by the responsible authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and 2 copies must be provided. The plans must be generally in accordance with the plans submitted with the application but modified to show: (a) The bluestone guttering in Rosalind Street should be retained intact along

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 the full frontage of the site; if it is required to be altered; bluestone laybacks are to be used; (b) The location of air-conditioning plant/equipment in accordance with condition 7.

2. LANDSCAPE PLAN REQUIRED Before the development is completed, a landscape plan to the satisfaction of the responsible authority must be submitted to and approved by the responsible authority. When approved, the plan will be endorsed and will then form part of the permit. The plan must be drawn to scale with dimensions and two copies must be provided. The plan must show: (a) A survey (including botanical names) of all existing vegetation to be retained and/or removed (b) Details of surface finishes of pathways and driveways (driveway is required to be exposed aggregate in an earthy tone in lieu of natural finish concrete) (c) Planting schedule of all proposed trees, shrubs and ground covers, including botanical names, common names, pot sizes, sizes at maturity, and quantities of each plant

3. COMPLETION OF LANDSCAPING Before the occupation of the development starts or by such later date as is approved by the responsible authority in writing, the landscaping works shown on the endorsed plans must be carried out and completed to the satisfaction of the responsible authority.

4. NO LAYOUT ALTERATION The demolition, subdivision and development starts permitted by this permit as shown on the endorsed plans and/or described in the endorsed documents must not be altered or modified (for any reason) except with the prior written consent of the responsible authority.

5. LANDSCAPING MAINTENANCE The landscaping shown on the endorsed plans must be maintained to the satisfaction of the responsible authority, including that any dead, diseased or damaged plants are to be replaced.

6. GENERAL EXTERIOR TREATMENT The exterior treatment of the buildings permitted by this permit including all exterior decoration, materials, finishes and colours must be to the satisfaction of the responsible authority. The exterior treatment of the building(s) must be maintained to the satisfaction of the responsible authority.

7. REFRIGERATION & AIR-CONDITIONING EQUIPMENT Any equipment required for refrigeration, air-conditioning, heating and the like must be suitably insulated for the purpose of reducing noise emissions and must be located so as to not be visible from either Barnard or Rosalind Streets to the satisfaction of the responsible authority.

8. CONSTRUCTION PHASE All activities associated with the construction of the development permitted by this permit must be carried out to the satisfaction of the responsible authority

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 and all care must be taken to minimise the effect of such activities on the amenity of the locality.

9. DETAILED DRAINAGE PLANS Prior to the certification of the plan of subdivision under the Subdivision Act 1988, plans to the satisfaction of the responsible authority must be submitted to and approved by the responsible authority. When approved, the plans will be endorsed and then will form part of the permit. The plans must be drawn to scale with dimensions. The plans must include: (a) Direction of stormwater run-off; (b) A point of discharge for each lot; (c) Independent drainage for each lot; (d) Stormwater detention; and (e) Stormwater quality.

10. DRAINAGE EASEMENTS The subdivision must provide easements for drainage within and through the subject land for external outfall drainage to a point of lawful discharge to the satisfaction of the Responsible Authority.

11. CONSTRUCTION OF WORKS Road works, drainage and other civil works must be constructed in accordance with the City of Greater Bendigo Infrastructure Design Manual and plans and specifications approved by the Responsible Authority and must include:- (a) Underground drainage; and (b) Underground conduits for water, gas, electricity and telephone;

12. DRAINAGE WORKS Prior to the issue of the Statement of Compliance for the subdivision, drainage works must be constructed in accordance with plans approved by the responsible authority in the conditions above.

13. SECTION 173 AGREEMENT – ON SITE DETENTION SYSTEM Prior to the issue of a Statement of Compliance, the applicant/owner must enter into an agreement under section 173 of the Planning & Environment Act 1987. Such agreement must covenant that: ( ) The on-site detention system and/or treatment system shall be designed by a qualified engineer and must be approved by the responsible authority prior to construction. (a) Each detention system and/or treatment system must be constructed either prior to, or currently with, the construction of any dwelling on the specified lots. Each system must be completed prior to connection to the responsible authority’s drainage system. (b) The owner will maintain each on-site detention system and/or treatment system and not modify without prior written approval from the responsible authority. (c) The owner shall allow duly authorised officers of the responsible authority to inspect the systems at mutually agreed times. (d) The Owner will pay for all costs associated with the construction and maintenance of each on-site detention system and/or treatment system.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 14. CITY OF GREATER BENDIGO ASSETS Before the development starts, the owner or developer must submit to the responsible authority a written report and photos of any prior damage to public infrastructure. Listed in the report must be the condition of kerb & channel, footpath, seal, street lights, signs and other public infrastructure fronting the property and abutting at least two properties either side of the development. Unless identified with the written report, any damage to infrastructure post construction will be attributed to the development. The owner or developer of the subject land must pay for any damage caused to any public infrastructure caused as a result of the development or use permitted by this permit.

15. USE OF CAR PARKING AREAS Areas set aside for the parking and movement of vehicles as shown on the endorsed plan must be made available for such use and must not be used for any other purpose.

16. PEDESTRIAN SIGHTLINES The minimum sight line for pedestrian safety must be provided at the exit lane frontage so as to accord with Clause 52.06-8 of the City of Greater Bendigo Planning Scheme.

17. FENCING OF SITE The fence(s) as shown on the endorsed plans(s) must be erected and maintained to the satisfaction of the responsible authority.

18. NO MUD ON ROADS In the event of mud, crushed rock or other debris being carried onto public roads or footpaths from the subject land, appropriate measures must be implemented to minimise the problem to the satisfaction of the responsible authority.

19. PUBLIC OPEN SPACE CONTRIBUTION The applicant or owner must pay to the City of Greater Bendigo an amount equivalent to 3.5% of land in the subdivision. This payment must be made before a Statement of Compliance is issued and may be varied under section 19 of the Subdivision Act 1988.

20. TELECOMMUNICATIONS (a) The owner of the land must enter into an agreement with:  A telecommunications network or service provider for the provision of telecommunication services to each lot shown on the endorsed plan in accordance with the provider’s requirements and relevant legislation at the time.  A suitably qualified person for the provision of fibre ready telecommunication facilities to each lot shown on the endorsed plan in accordance with any industry specifications or any standards set by the Australian Communications and Media Authority, unless the applicant can demonstrate that the land is in an area where the National Broadband Network will not be provided by optical fibre.

(b) Before the issue of a Statement of Compliance for any stage of the subdivision under the Subdivision Act 1988, the owner of the land must

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 provide written confirmation from:  A telecommunications network or service provider that all lots are connected to or are ready for connection to telecommunications services in accordance with the provider’s requirements and relevant legislation at the time.  A suitably qualified person that fibre ready telecommunication facilities have been provided in accordance with any industry specifications or any standards set by the Australian Communications and Media Authority, unless the applicant can demonstrate that the land is in an area where the National Broadband Network will not be provided by optical fibre.

21. AUSNET SERVICES (GAS) The plan of subdivision submitted for certification must be referred to AusNet Services (Gas) in accordance with section 8 of the Subdivision Act 1988.

22. POWERCOR (a) The plan of subdivision submitted for certification under the Subdivision Act 1988 shall be referred to Powercor Australia Ltd in accordance with section 8 of that Act. (b) The applicant shall: Provide an electricity supply to all lots in the subdivision in accordance with Powercor’s requirements and standards, including the extension, augmentation or re-arrangement of any existing electricity supply system, as required by Powercor. (A payment to cover the cost of such work will be required).

In the event that a supply is not provided the applicant shall provide a written undertaking to Powercor Australia Ltd that prospective purchasers will be so informed.  Where buildings or other installations exist on the land to be subdivided and are connected to the electricity supply, they shall be brought into compliance with the Service and Installation Rules issued by the Victorian Electricity Supply Industry. You shall arrange compliance through a Registered Electrical Contractor.  Any buildings must comply with the clearances required by the Electricity Safety (Network Assets) Regulations.  Any construction work must comply with Energy Safe Victoria’s “No Go Zone” rules.  Set aside on the plan of subdivision for the use of Powercor Australia Ltd reserves and/or easements satisfactory to Powercor Australia Ltd where any electric substation (other than a pole mounted type) is required to service the subdivision.  Provide easements satisfactory to Powercor Australia Ltd, where easements have not been otherwise provided, for all existing Powercor Australia Ltd electric lines on the land and for any new powerlines required to service the lots and adjoining land, save for lines located, or to be located, on public roads set out on the plan. These easements shall show on the plan an easement(s) in favour of "Powercor Australia Ltd" for “Powerline Purposes” pursuant to Section 88 of the Electricity Industry Act 2000.  Obtain for the use of Powercor Australia Ltd any other easement

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 external to the subdivision required to service the lots.  Adjust the position of any existing easement(s) for powerlines to accord with the position of the line(s) as determined by survey.  Obtain Powercor Australia Ltd’s approval for lot boundaries within any area affected by an easement for a powerline and for the construction of any works in such an area.  Provide to Powercor Australia Ltd, a copy of the version of the plan of subdivision submitted for certification, which shows any amendments which have been required.

23. COLIBAN WATER (a) The owner is required to provide reticulated water and sewerage services to each of the lots within the subdivision and comply with any requirements arising from any effect of the proposed development on Coliban Water assets. Services are to be provided in accordance with our specifications. (b) All Coliban Water assets within the subdivision, both existing and proposed, are to be protected by Registered Easement in favour of Coliban Region Water Corporation.

24. COMPLETION OF DEVELOPMENT Before a statement of compliance is issued for the subdivision:  The dwellings) approved under this permit must be constructed to a state of practical completion to the satisfaction of the responsible authority; or  The owner must enter into an agreement under section 173 of the Planning & Environment Act 1987 that covenants that the lots created by the subdivision will only be developed in accordance with the plans endorsed under this permit. The agreement will end upon completion of the development shown on the endorsed plans.

25. EXPIRY OF THE PERMIT - SUBDIVISION AND DWELLINGS This permit will expire if: (a) The plan of subdivision is not certified within two years from the date of this permit; or (b) The subdivision is not completed within five years from the date of certification of the plan of subdivision; or (c) Construction of the approved dwellings is not completed within 7 years from the date of this permit. The responsible authority may extend the time for certification of the plan, or for the completion of the dwellings, if a request is made in writing before the permit expires or thereafter, within the period allowed by section 69 of the Planning and Environment Act 1987.

Telstra Note Approval does not cover alterations to existing Telstra plant or network. Locations of existing network can be obtained from Dial Before You Dig – Ph: 1100

For co-ordinated Telstra plant reticulation in this development, please refer to www.telstrasmartcommunity.com to register your development and apply for reticulation.

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City of Greater Bendigo Engineering & Public Space Note A Works within Road Reserves permit must be obtained from the City of Greater Bendigo Engineering & Public Space Unit prior to any work commencing in the road reserve.

CONSENT FOR WORK ON ROAD RESERVES The applicant must comply with: (a) The Road Management Act 2004, (b) Road Management (Works and Infrastructure) Regulations 2005, and (c) Road Management (General) Regulations 2005 with respect to any requirements to notify the coordinating authority and/or seek consent from the coordinating authority to undertake “works” (as defined in the Act) in, over or under the road reserve. The responsible authority in the inclusion of this note on this planning permit is not deemed to have been notified of, or to have given consent, to undertake any works within the road reserve as proposed in this permit.

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4.2 TANNERY LANE ROAD RESERVE IN THE VICINITY OF NANKERVIS ROAD AND TANNERY HEIGHTS DRIVE, MANDURANG - REMOVAL OF VEGETATION AND ROADWORKS

Document Information

Author Shannon Rosewarne, Senior Planner

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Summary/Purpose

Application details: Removal of vegetation and roadworks Application No: DP/675/2016 Applicant: City of Greater Bendigo - Council Projects Land: Tannery Lane Road Reserve in the vicinity of Nankervis Road and Tannery Heights Drive, MANDURANG Zoning: Road Zone 2 Overlays: Heritage Overlay 796 Bushfire Management Overlay No. of objections: 4 Consultation 31 January 2017 meeting: Key considerations:  Need for the proposed road upgrade  Extent of and need for removal of native vegetation  Impacts of vegetation loss on the area’s biodiversity  Traffic and drainage impacts  Heritage significance of the site Conclusion: The application is recommended for approval on the basis that it represents an acceptable outcome with regards to the requirements of the Greater Bendigo Planning Scheme.

The report considers the permit application and recommends that the Council issues a Notice of Decision to Grant a Planning Permit.

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RECOMMENDATION

Pursuant to section 61 of the Planning and Environment Act (1987), Greater Bendigo City Council resolve to issue a Notice of Decision to Grant a Permit for removal of vegetation and roadworks at Tannery Lane Road Reserve in the vicinity of Nankervis Road and Tannery Heights Drive, Mandurang subject to the conditions at the end of this report:

RESOLUTION

Moved Cr Alden, Seconded Cr Metcalf

That the report be deferred to allow Councillors more time to consider the matter.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

City of Greater Bendigo Council Plan 2013 – 2017 (2016-2017 Update)

Sustainability  The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved.

Background Information

A planning permit was issued for Stage 1 of upgrade works to Tannery Lane in 2015. These works involved replacement of a bridge, widening of the road pavement and removal of native vegetation in the western section of Tannery Lane between Mandurang Road and Nankervis Road and have now been completed.

Stage 2 of the upgrade works, which is the subject of this application, was listed on the City’s 2016/17 Capital Works program and has been carried forward to the 2017/18 financial year.

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Report

Subject Site and Surrounds

The development site is located along Tannery Lane, Mandurang, to the east of Sheepwash Creek extending to Tannery Heights Drive for a distance of approximately 1.41 kilometres. Tannery Lane is a sealed road with gravel shoulders, with no kerb and channelling or footpaths in place. The speed limit is 80 kilometres per hour. The majority of vegetation within the road reserve is on the northern side as powerlines have been installed on the southern side of the road reserve. Native trees and understorey exist within the road reserve, with some exotic species also.

Figure 1: Location map showing subject site. Objectors' properties marked with a star, with the exception of one objector who resides in Emu Creek.

Proposal

The proposal forms Stage 2 of the Tannery Lane upgrade. The proposed works involve roadworks and pavement reconstruction, road widening and drainage upgrades, with vegetation removal to create a clear zone for safety improvements.

The proposal requires the removal of 9 patches of remnant native vegetation and three scattered trees within the works area along the northern side of the road. The extent of the native vegetation proposed to be removed is 0.551 hectares. Some non-native vegetation will also require removal. The majority of the vegetation removal will be on the northern side of the road.

The pavement will be widened by 3.5m either side to include a bicycle lane, shoulder and either a table drain or constructed kerb. Clear zones will also be created.

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The plan below shows the extent of the works area.

Figure 2: Project extents

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Figure 3: Plan showing proposed vegetation removal

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Planning Controls - Greater Bendigo Planning Scheme

The subject site is zoned Road Zone 2 and is affected by a Heritage Overlay (HO796) and Bushfire Management Overlay. A permit is required to carry out works and remove vegetation under Clause 43.01-1 of the Heritage Overlay and to remove native vegetation under Clause 52.17 of the Native Vegetation provisions of the planning scheme.

The following clauses are relevant in the consideration of this proposal:

State Planning Policy Framework  Clause 12.01 Biodiversity  Clause 15.03-1 Heritage conservation  Clause 18.02-4 Management of the road system

Municipal Strategic Statement  Clause 21.08 Environment

Local Planning Policies  Clause 22.06 Heritage Policy

Zone  Road Zone 2

Overlays  Clause 43.01 Heritage Overlay

Other Provisions  Clause 52.17 Native vegetation

Consultation/Communication

Referrals

The following authority and internal department have been consulted on the proposal:

Referral Comment DELWP No objection subject to conditions. Heritage Advisor No objection.

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Public Notification

The application was advertised by way of notice on the site; letters to adjoining and nearby owners and occupiers and a public notice was published in the Bendigo Advertiser. A consultation meeting was held with objectors and further correspondence was undertaken with them following the meeting, however the objections were unable to be resolved.

As a result of advertising, 4 objections were received, with the grounds of objection summarised as follows:  Lack of detail about fauna impacts with loss of vegetation, particularly the impact on threatened species Brush-tailed Phascogale. Nesting sites exist in the Greater Bendigo National Park located on both sides of Tannery Lane. Removing road side vegetation will add to the risk of local extinction.  Concern about the impact of loss of native vegetation on bird species including Painted Honeyeater and Swift Parrot, which are nomadic nectar feeders. It is important to protect critical habitat.  A desktop vegetation assessment does not accurately reflect the area’s biodiversity.  Concern about impacts on Tannery Lane as an important wildlife corridor.  Removal of native vegetation will diminish the natural values of the area.  No detail has been provided as to how the proposal fits with Council’s strategic plans.  Concern about excessive loss of vegetation between Fadersons Lane and Tannery Heights Drive for limited benefit as the road upgrades will terminate at Tannery Heights Drive.  A cost benefit analysis of the proposal has not been demonstrated in comparison with a basic re-seal of the existing surface.  Concern about potential drainage issues from the proposed change at Fadersons Lane.  Concern about lack of planning around the long term plans for further works to fully develop Tannery Lane to Guys Hill Road.  Concern about modelled future outcomes of road widening.  Widening the road will encourage more traffic and faster speeds, which will diminish the amenity of the area and be more dangerous for road users, particularly cyclists and pedestrians.  The road is fine as it is, and is better as a country lane which is a quiet, vegetated country lane and popular cycle route.  Concern about lack of consultation with residents.

The objections are discussed below.

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Planning Assessment

Planning policy

Clause 12.01-1 (Protection of biodiversity) seeks to assist the protection and conservation of Victoria’s biodiversity, including important habitat for Victoria’s flora and fauna and other strategically valuable biodiversity sites. Clause 12.01-2 (Native vegetation management) aims to ensure that permitted clearing of native vegetation results in no net loss in the contribution made by native vegetation to Victoria’s biodiversity.

Strategies to achieve this objective include applying the risk-based approach to managing native vegetation as set out in Permitted clearing of native vegetation – Biodiversity assessment guidelines (Department of Environment and Primary Industries, September 2013). These are:  Avoid the removal of native vegetation that makes a significant contribution to Victoria’s biodiversity.  Minimise impacts on Victoria’s biodiversity.  Where native vegetation is permitted to be removed, ensure that an offset is provided in a manner that makes a contribution to Victoria’s biodiversity that is equivalent to the contribution made by the native vegetation to be removed.

The proposal has followed the three step approach outlined above and satisfactorily demonstrated the need for vegetation removal and efforts to minimise the extent of vegetation to be removed. Appropriate offsets can be achieved and will be required as a condition of the permit.

Clause 15.03-1 (Heritage conservation) seeks to ensure the conservation of places of heritage significance. Exotic trees referenced in the statement of significance for the Heritage Overlay affecting the site will not be affected as part of the proposal.

Clause 18.02-4 (Management of the road system) has the objective of managing the road system to achieve integration, choice and balance by developing an efficient and safe network and making the most of existing infrastructure. The proposal involves an upgrade to an existing road which is in poor condition.

Clause 21.08 (Environment) of the Municipal Strategic Statement states that the Box Ironbark region is a distinctive natural area of Victoria. Its diverse vegetation covers at least 17 Ecological Vegetation Classes, and also has distinctive fauna including birds, mammals, reptiles and frogs. The application is not expected to have a significant impact on biodiversity.

Clause 21.09 of the Municipal Strategic Statement relates to Infrastructure. One of the objectives of this clause is to ensure the appropriate provision of infrastructure that meets Council and community expectations. The proposal will allow for the continued effective functioning of existing infrastructure.

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The City’s Heritage Policy at Clause 22.06 of the Local Planning Policy Framework contains the following objectives include retaining heritage assets for the enjoyment, education and experience of residents, visitors and future generations of the municipality and encouraging the preservation, maintenance, restoration and where appropriate, reconstruction of heritage places. The City’s Heritage Advisor has considered the heritage significance of the site and advised that the proposal will not have a significant impact on the heritage values of the place.

Need for road upgrade

The proposed works are required to upgrade a section of Tannery Lane as the existing pavement is in poor condition. Improvements to road safety are also required which will involve relocating assets to satisfy Austroads standards. The proposed works involve reconstructing this section of road.

The City has considered other options to upgrade the road including resealing the existing pavement, however this would only be a short term solution as the poor condition of the road warrants reconstruction in the long term. It is the City’s view that any upgrade to the road should meet current engineering standards.

Native vegetation

One of the objectors’ main concerns is the extent of vegetation removal and the impact of vegetation loss on fauna in the area, in particular the Brushed Tailed Phascogale (Phascogale tapoatafa) which is a nocturnal, tree dwelling marsupial that is classified as a threatened species in Victoria under the Flora and Fauna Guarantee Act 1988. The concern was that removing trees within the road reserve would restrict the movement of the Phascogale along and across Tannery Lane.

Data about the presence of Phascogales in the area has been reviewed by Council’s Environment Officer. The data indicated that there are Phascogales active within the Greater Bendigo National Park either side of Tannery Lane and on private property to the north of Tannery Lane.

A permit is required to remove the vegetation under Clause 52.17 (Native Vegetation) of the Planning Scheme. It is necessary to remove some vegetation within the road reserve to facilitate the proposed road upgrades. The minimum extent of native vegetation will be removed to ensure the safe and efficient functioning of the road.

A Biodiversity Impact and Offset Report (BIOR) was prepared and submitted with the application in accordance with the requirements of Permitted clearing of native vegetation – Biodiversity assessment guidelines (Department of Environment and Primary Industries, September 2013). The site falls within the Goldfields Bioregion Ecological Vegetation Class (EVC) 61 Ironbark Forest. The vegetation is within Location Risk A and the application is classed as a Low Risk based pathway application. Some of the objections were concerned that the BIOR report does not accurately reflect the area’s biodiversity, however an ecological assessment and habitat hectare assessment was not required to be undertaken for this proposal under Clause 52.17 as the application is not a Moderate or High risk-based pathway application.

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The application states that the loss of the vegetation will not have a significant impact on habitat. The BIOR report states that ‘at this location, native vegetation removal of this size is not expected to have a significant impact on the habitat of any rare or threatened species.”

Following the consultation meeting, The City’s Environment Officer undertook further assessments to ensure requirements under the Flora and Fauna Guarantee Act 1988 and the Environment Protection and Biodiversity Conservation Act 1999 were met. Based on characteristics of the study area and its surrounds and known data of rare or threatened species, no further permits or considerations are required.

Further advice on the impact on the habitat of the Brushed Tailed Phascogale was also sought from an external flora and fauna consultant, who advised that if Brushed Tailed Phascogales do occur in the area, then the proposed works will have little if any effect on them.

With regard to the extent of vegetation required to be removed, following the consultation meeting an assessment was undertaken to determine the extent of vegetation removal if speed along the road was reduced to 60 kilometres per hour. This speed reduction would result in the retention of 7 trees. However VicRoads advised that a reduction in the speed zone to 60 km/h was not supported and would not be permitted.

The application was referred to the Department of Environment, Land, Water and Planning (DELWP). DELWP had no objection to the application subject to conditions of permit relating to protection of vegetation to be maintained during the construction period, provision of offsets and evidence of offsets. Appropriate offsets will be required as a condition of permit. The offset requirement will be 0.155 general biodiversity equivalence units to be provided within the NCCMA catchment area and achieving a minimum strategic biodiversity score of 0.390.

Overall, it is considered that the three step approach of avoid, minimise and offset has been followed and the vegetation removal is necessary in order to enable upgrades to this section of Tannery Lane.

Traffic impacts

Concerns have been raised that the proposed road upgrade will encourage more traffic, faster speeds and be more dangerous for road users, particularly cyclists and pedestrians.

The current traffic volume along Tannery Lane is 705 vehicles per day, however to ensure treatments remain appropriate over time, the road design needs to take into account expected traffic volume increases. Based on expected future traffic growth, Tannery Lane will carry 1,048 vehicles per day by 2036.

As noted above, no change to the current speed limit is proposed as this is not supported by VicRoads. The proposed road upgrade will allow for the sealed shoulder of the road to be used by cyclists and pedestrians, which will improve safety as there is currently a gravel shoulder in this section of the road.

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Strategic planning for Mandurang

Some of the objections query how the proposal fits with strategic planning for the area, including Amendment C217 (Big Hill and Mandurang Valley Landscape Assessment), Strathfieldsaye Town Centre Urban Design Framework and transportation strategies and suggest that there is a lack of detailed planning around the long term plans to fully redevelop Tannery Lane to Guys Hill Road.

These strategic documents have been reviewed, together with the Strathfieldsaye Traffic Management Plan (2015) and the City of Greater Bendigo’s Integrated Transport and Land Use Strategy (2015), however there is no current proposal to change the status and classification of Tannery Lane as a Road Zone 2 City managed road.

Amendment C217 was adopted by Council on 29 June 2016 and this amendment proposes to introduce a Significant Landscape Overlay 4 (SLO4) over a number of areas within Mandurang, including properties along a section of Tannery Lane extending approximately 285 metres east and 300 metres west of Tannery Heights. Council resolved not to accept the Panel’s recommendations on this amendment and adopt the amendment as exhibited, and is currently awaiting the Minister’s decision on the amendment. The SLO4 is not proposed to extend over the Tannery Lane road reserve. Whilst parts of Mandurang have been identified as having significant landscapes, this does not prevent the granting of a permit for removal of native vegetation.

The Strathfieldsaye Town Centre Urban Design Framework (UDF) was adopted by Council on 15 February this year. The UDF’s study area is focused on Strathfieldsaye Road and Wellington Street and the area immediately surrounding this main route through the town centre. The development area for this planning application is well outside the UDF study area. The UDF identifies the intersection of Tannery Lane and Club Court in Strathfieldsaye as a key intersection which will be upgraded.

In May 2014, Council resolved to commission the Strathfieldsaye Traffic Management Plan. This plan was prepared in 2015 for the purpose of prioritising intersection upgrades on Strathfieldsaye Road and Wellington Street, which is a VicRoads main arterial road. The report also refers to the Bendigo 2020 Transportation Study (1993), a reference document in the Planning Scheme. One of the recommendations of the 1993 study was the provision of an arterial road link between the Calder Highway south of Kangaroo Flat and the McIvor Highway at Junortoun passing through or near to Mandurang and Strathfieldsaye, which proposed to utilise Tannery Lane as part of this route.

The report states that “this planning has been abandoned for the foreseeable future,” as the Draft Bendigo Road Transport Strategy (2010) did not include this recommendation. Findings of this study have not been adopted by Council or VicRoads and Council subsequently prepared an Integrated Transport and Land Use Strategy (ITLUS). One of the actions contained within ITLUS is to “progressively implement the recommendations of the Strathfieldsaye Township Traffic Management Plan (2015) prioritising safety and addressing traffic flow issues along Wellington Street (Strathfieldsaye Road) from Tannery Lane in the west to Emu Creek Road in the east.”

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Drainage

One of the objections is concerned about drainage impacts of the proposed works. Details of proposed drainage works have been included within the proposed construction plans. The drainage design meets current industry standards and is not likely to result in adverse impacts to properties in Tannery Lane.

Heritage and landscape character of Tannery Lane

The Former Shires of McIvor and Strathfieldsaye (City of Greater Bendigo, October 2009) Heritage Study identifies the significance of the site as follows: “Tannery Lane is significant as a cultural landscape, beginning as an agricultural area in the mid-late 1850s and settled by a number of European immigrants. The area provided the good faring land that allowed some families and in particular some European immigrants to become established in the local area. The beginning of the viticulture industry which is now an important part of agriculture and economy in the region was established in this area of Mandurang. In particular Tannery Lane was a place where industry and intensive agriculture was located.

The English Hawthorn hedge, Osage Orange, Cherry Plums, Silver Poplar, Elm and Oak trees and sandstone drainage culverts are unusual in the local area and these provide a framework and setting to the road that is highly distinctive.”

The Tannery Lane landscape including English Hawthorn hedge, Osage Orange, Cherry Plums, Silver Poplar, Elm and Oak trees, and sandstone drainage culverts are of local historic, technical and aesthetic significance to the City of Greater Bendigo.

The City’s Heritage Advisor had no objection to the proposal and advised that overall, there is a native bush character to this section of road, rather than one which evokes a landscape created by European immigrants using exotic species. The bridge slightly further west has been widened and the intimate rural character of the road is changing as other sections are widened.

While some vegetation will be lost as part of the proposed works, it is considered that the overall rural and bush character of Tannery Lane will be maintained. No trees of identified as being of heritage significance are proposed to be removed.

Conclusion

The proposed roadworks and vegetation removal will facilitate Stage 2 of upgrade works to Tannery Lane, a key local collector road managed by the City of Greater Bendigo. Overall, the proposed upgrade will have positive impacts for road users, the Mandurang community and Greater Bendigo. Environmental impacts will be minimised and vegetation losses can be appropriately offset. It is therefore recommended that Council resolve to issue a Notice of Decision to Grant a Permit for the planning permit application.

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Options

Council, acting as the responsible authority for administering the Planning Scheme, may resolve to: grant a permit, grant a permit with conditions, or refuse to grant a permit.

Attachments

 Objections

Proposed Notice of Decision Conditions

1. NO LAYOUT ALTERATION The development permitted by this permit as shown on the endorsed plans and/or described in the endorsed documents must not be altered or modified (for any reason) except with the prior written consent of the responsible authority.

2. DEWLP – CONSTRUCTION MANAGEMENT NOTIFICATION OF PERMIT CONDITIONS Before works start, the permit holder must advise all persons undertaking the (vegetation removal/works) on site of all relevant conditions of this permit.

3. DELWP – PROTECTION OF VEGETATION TO BE RETAINED a) Vegetation must be felled inside the prescribed works area to avoid damaging remaining vegetation. b) All works must be undertaken to ensure that retained vegetation, including understorey is not damaged. c) Vegetation not being removed within the construction area is to be protected with high visibility tape.

4. DELWP – NATIVE VEGETATION OFFSETS In order to offset the removal of 0.551 hectares of native vegetation including 3 scattered trees approved as part of this permit, the applicant must provide a native vegetation offset that meets the following requirements, and is in accordance with the Permitted clearing of native vegetation – Biodiversity assessment guidelines and the Native vegetation gain scoring manual:

The offset must: • Contribute gain of 0.155 general biodiversity equivalence units; • Be located within the North Central Catchment Management Authority boundary or Greater Bendigo municipal district; and • Have a strategic biodiversity score of at least 0.312.

Offset evidence Before any native vegetation is removed, evidence that an offset has been secured must be provided to the satisfaction of the responsible authority. This offset must meet the offset requirements set out in this permit and be in accordance with the requirements of the Permitted clearing of native vegetation

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 – Biodiversity assessment guidelines and the Native vegetation gain scoring manual.

Offset evidence can be either: a) A credit register extract from the Native Vegetation Credit Register; or b) A security agreement, to the required standard, for the offset site or sites, including a 10-year offset management plan to the satisfaction of the Department of Environment, Land, Water and Planning and approved by the Responsible Authority. Every year, for ten years, after the responsible authority has approved the offset management plan, the applicant must provide notification of the management actions undertaken towards implementing the offset management plan, to the department. An offset site condition statement, including photographs must be included in this notification.

5. EXPIRY This permit will expire if the development permitted by this permit is not completed within 2 years from the date hereof. The time within which the development must be completed may be extended, on written request to the responsible authority, before or within 6 months after the expiry of this permit where the development has not yet started or 12 months where the development has commenced.

DELWP NOTES

Works or other activities on public land, which may impact on protected plants, will require a Protected Flora Licence or Permit under the Flora and Fauna Guarantee Act 1988 (FFG). All native vegetation likely to be impacted should be checked against the Protected Flora List (DELWP2015) to determine whether FFG approvals are required. Protected Flora Permits can be obtained from the department’s regional office.

To assist applicants meet permit condition requirements, Meeting permit conditions – third party offsets Fact sheet (DEPI 2013) and First party general offset kit (DEPI 2013) are available, Please visit www.depi.vic.gov.au/nativevegetation for further information.

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4.3 524 HEATHCOTE-REDESDALE ROAD, HEATHCOTE 3523 - CONSTRUCTION OF A SHED, REMOVAL OF NATIVE VEGETATION AND CREATION OF AN ACCESS TO A ROAD IN A ROAD ZONE 1

Document Information

Author Shannon Rosewarne, Senior Planner

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Summary/Purpose

Application details: Construction of shed, removal of native vegetation and creation of an access to a road in a Road Zone 1. Application No: DG/708/2016 Applicant: P Rujanoski Land: 524 Heathcote-Redesdale Road, HEATHCOTE 3523 Zoning: Rural Conservation Zone Overlays: Environmental Significance Overlay 1 - Watercourse Protection Environmental Significance Overlay 3 - Eppalock Declared Water Supply Catchment Vegetation Protection Overlay 2 No. of objections: 1 – VicRoads Key considerations:  Objection from a statutory referral authority and requirement to refuse the application under section 62(1) of the Planning and Environment Act 1987.  The use of the land.  Whether the proposal is consistent with the purposes and identified values of the zone.  Whether the proposal has adequately addressed the three step approach for native vegetation removal.  Whether the proposal is consistent with orderly planning. Conclusion: The application is recommended for refusal on the basis that VicRoads has objected to the application, the proposed shed is not consistent with the purposes of the zone, it will not be used in conjunction with a permitted use on the land and the proposal will result in the avoidable removal of native vegetation.

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RECOMMENDATION

Pursuant to section 61 of the Planning and Environment Act (1987), Greater Bendigo City Council resolve to issue a Refusal to Grant a Permit for construction of a shed at 524 Heathcote-Redesdale Road, Heathcote 3523 for the following reasons: 1. The two proposed access locations represent an unnecessary risk when there is an alternative to have a joint access where safe intersection sight distance can be met for both directions along the arterial road. The application is not in accordance with the decision guidelines of Clause 52.29 of the Greater Bendigo Planning Scheme.

2. The proposal is not consistent with the purposes of the zone. 3. The proposed shed will not be used in conjunction with a permitted use on the land. 4. The proposal will result in the unnecessary removal of native vegetation. 5. The proposal is not consistent with orderly planning.

RESOLUTION

Moved Cr Wrigglesworth, Seconded Cr Metcalf

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

City of Greater Bendigo Council Plan 2013 – 2017 (2016-2017 Update) Productivity  Greater Bendigo has a vibrant and diverse economy that grows jobs and enables good living standards. Sustainability  The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved.

Background

This application was received on 28 September 2016. Concerns were raised with the applicant that the building appears to have been designed for use as a dwelling, rather than a shed and the City’s Environmental Health Unit noted that the site has significant constraints in terms of siting a wastewater disposal system due to the proximity of the adjoining creeks.

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Further information was requested clarifying the use of the building and whether any native vegetation was proposed to be removed. The application was subsequently amended and revised plans showing some changes to the floor plans and elevations were submitted.

While the proposed building still has the appearance of a dwelling, it cannot be assumed that the building will be used for this purpose, and the application must be considered on its merits.

Report

Subject Site and Surrounds

The site is located on the northern side of Heathcote-Redesdale Road. The site is currently undeveloped and largely cleared of vegetation, although a number of scattered native trees are located along the boundaries. The property comprises two parcels, being Crown Allotment C1 and Crown Allotment C2 Parish of Langwornor, with areas of 1.966 ha and approximately 0.52 hectares respectively. The proposed shed will be located on the smaller of the two lots.

The site has a frontage of approximately 248 metres to Heathcote-Redesdale Road. The site slopes down to the creek from Heathcote-Redesdale Road, with the exception of a rise where the shed is proposed to be located.

The site adjoins Wild Duck Creek along its north-western/western boundary and vehicle access is via an existing gate off Heathcote-Redesdale Road, which is a Road Zone Category 1.

The site is zoned Rural Conservation Zone and an Environmental Significance Overlay 3 affects the whole of the site, with an Environmental Significance Overlay 1 affecting part of the site along the north western boundary, and a Vegetation Protection Overlay 2 affecting the northern part of the site.

The surrounding land is also zoned Rural Conservation Zone and is characterised by a rural landscape with dwellings constructed on some nearby lots.

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Figure 1: Location map showing subject site.

Proposal

The application seeks approval for the construction of a shed, removal of native vegetation and construction of a new access to a road in a Road Zone 1.

The plans submitted show a brick building with an area of 200 square metres with a pitched colourbond roof and a carport of 60 square metres under the same roofline. The building will have an overall height of 5.32 metres, with a wall height of 3 metres.

The building will have two roller doors on the south-eastern elevation, and two windows on both the south-western and north-eastern elevations, and one pedestrian access door.

The building is proposed to be setback 9 metres from the front title boundary and 2 metres from the southern boundary. The proposed use of the shed is for tool and machinery storage in association with a farm.

Vehicle access is proposed via a new concrete driveway off Heathcote-Redesdale Road. A 1 metre high brick fence with 1.8m high pillars is proposed to be constructed along part of the site’s frontage, with an opening for gates. A brick fence varying in height between 1 and 1.8 metres is also proposed to be constructed around the building, with a 1 to 1.8 metre high paling fence proposed along part of the site’s southern boundary.

Two trees are proposed to be removed to facilitate construction of the shed.

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Figure 2: Existing conditions plan

Figure 3: Proposed site plan

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Figure 4: Proposed elevations

Planning Controls - Greater Bendigo Planning Scheme

The following clauses are relevant in the consideration of this proposal:

State Planning Policy Framework  Clause 11 Settlement  Clause 11.07-1 Regional planning  Clause 11.14 Loddon Mallee South  Clause 12.01 Biodiversity  Clause 12.01-2 Native vegetation management  Clause 14.01-2- Sustainable agricultural land use

Municipal Strategic Statement  Clause 21.08 Environment

Other Provisions  Clause 52.17 Removal of Native Vegetation  Clause 52.29 Land adjacent to a Road Zone, Category 1  Clause 65.01 Decision guidelines – approval of an application or plan

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Consultation/Communication

Referrals

The following authority has been consulted on the proposal:

Referral Comment VicRoads Objection to the grant of a permit on the basis that the two proposed access locations represent an unnecessary risk when there is an alternative to have a joint access where safe intersection sight distance can be met for both directions along the arterial road. The application is not in accordance with the decision guidelines of Clause 52.29 of the Greater Bendigo Planning Scheme.

Public Notification

The application was not advertised as it was not supported. Section 52 (1A) of the Planning and Environment Act states that an application is not required to be advertised if it is being refused.

Planning Assessment

Planning Policy

The following State planning policies are most relevant in the consideration of this application:

Clause 11 (Settlement) Planning is to anticipate and respond to the needs of existing and future communities through provision of zoned and serviced land for housing, employment, recreation and open space, commercial and community facilities and infrastructure. Planning is to recognise the need for, and as far as practicable contribute towards, amongst other things, the protection of environmentally sensitive areas and natural resources.

Clause 11.07-1 (Regional planning) seeks to develop regions and settlements which have a strong identity, are prosperous and are environmentally sustainable.

Clause 11.14 (Loddon Mallee South) contains a number of objectives for the Loddon Mallee South region, with Clause 11.14-5 seeking to protect and enhance the natural and built environment.

Clause 12.01-1 (Protection of biodiversity) seeks to assist the protection and conservation of Victoria’s biodiversity, including important habitat for Victoria’s flora and fauna and other strategically valuable biodiversity sites.

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Clause 12.01-2 (Native vegetation management) aims to ensure that permitted clearing of native vegetation results in no net loss in the contribution made by native vegetation to Victoria’s biodiversity. Strategies to achieve this include applying the risk-based approach to managing native vegetation as set out in Permitted clearing of native vegetation – Biodiversity assessment guidelines (Department of Environment and Primary Industries, September 2013).

Clause 14.01-2 (Sustainable agricultural land use) has the objective of encouraging sustainable agricultural land use. Strategies to achieve this objective include ensuring agricultural and productive rural land use activities are managed to maintain the long- term sustainable use and management of existing natural resources and encouraging sustainable agricultural and associated rural land use and supporting and assisting the development of innovative approaches to sustainable practices.

Clause 21.08 of the Municipal Strategic Statement relates to Environment. This clause recognises Lake Eppalock as an important resource which provides for an increasing proportion of Bendigo’s domestic water supply. It states “the sustainable use of land and water is important and the protection of these assets and values is linked to the economic, cultural and environmental aspects of Greater Bendigo and the region. There is also a need to protect both surface and groundwater from high nutrient loads and from the impacts of dry land salinity and erosion. The protection of these resources is dependent on land use and land management practices in both urban and rural areas.” This clause also makes reference to the municipality’s significant areas of native vegetation.

Zoning and Land Use

The subject site is zoned Rural Conservation Zone under the Greater Bendigo Planning Scheme. The purposes of the zone are:

 To implement the State Planning Policy Framework and the Local Planning Policy Framework, including the Municipal Strategic Statement and local planning policies.  To conserve the values specified in a schedule to this zone.  To protect and enhance the natural environment and natural processes for their historic, archaeological and scientific interest, landscape, faunal habitat and cultural values.  To protect and enhance natural resources and the biodiversity of the area.  To encourage development and use of land which is consistent with sustainable land management and land capability practices, and which takes into account the conservation values and environmental sensitivity of the locality.  To provide for agricultural use consistent with the conservation of environmental and landscape values of the area.  To conserve and enhance the cultural significance and character of open rural and scenic non-urban landscapes.

The Rural Conservation Zone has been applied to areas within the municipality located close to Lake Eppalock, Whipstick State Park, Lyell Forest, Axe Creek, Harcourt North, the Junortoun area and to smaller isolated vegetated sites. These areas are characterised by significant vegetation cover.

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The zone has been applied in recognition of the following values:  The need to protect the water supply catchment of Lake Eppalock.  The need to preserve the flora, fauna and landscape values of the land in the zone.  The need to protect significant vegetation cover on land in the zone.  The need to protect existing vegetation on privately-owned land adjoining vegetated public land.  The need to minimise land degradation including salinity and erosion.

The application states that the proposed shed is to be used for the storage of tools and machinery in association with a farm on the site.

Agriculture is a section 2 - permit required use in the Rural Conservation Zone. A permit is required for buildings and works in association with a section 2 use in this zone. However, no planning permit is in place for an agricultural activity on the land according to City records. The site does not appear to be used for farming currently and no evidence of existing use rights has been demonstrated.

Given the small size of the property, it is questionable that the site could reasonably be used for farming. The design of the building appears unsuitable for the storage of most conventional types of farm machinery.

The application has been considered against the relevant decision guidelines under the zone.

While the site has capacity to accommodate the proposed development, it is likely that no amenities, fixtures or fittings will be allowed in the building which will generate wastewater as the site is severely constrained and a septic system may not be able to be sited to meet EPA Code of Practice requirements for septic systems. A septic system would require a setback of 100 metres from any waterway.

The proposal involves the removal of two trees to enable the construction of the building in the location as shown, despite there being other cleared areas on the site. As such, the proposal does not seek to conserve vegetation, which is identified as one of the values to be protected in this area in the schedule to the zone.

Whilst a shed might be reasonably required to support an agricultural use undertaken within this zone, and the siting is not likely to result in adverse amenity impacts to neighbouring properties, in this case there is no activity currently being undertaken on the site for the shed to be used in connection with, no evidence of an existing use right is in place, and no agricultural use is proposed as part of the application. The site does not contain an existing dwelling with which the building could be used in association with as an outbuilding.

Under the zone, a planning permit cannot be issued for a ‘store’ or ‘warehouse’, as these are prohibited uses. Whilst ‘rural store’ is a permitted use within this zone, this is defined as “land used to store unprocessed agricultural produce, or products used in agriculture.” The application does not propose to use the building for this purpose.

For the reasons outlined above, it is considered that the proposal is not consistent with purposes of the zone and will not result in an appropriate planning outcome.

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Vehicle Access

The proposal involves creating new accesses off Heathcote-Redesdale Road, which is classed as a Road Zone Category 1 under the planning scheme. A planning permit is required for the creation of new accesses or alteration to existing accesses under Clause 52.29 of the planning scheme.

The application was referred to VicRoads who objected to the application as the proposed accesses do not achieve safe intersection sight distances in both directions along the arterial road.

Under section 61(2) of the Planning and Environment Act 1987, Council as the responsible authority must decide to refuse to grant a permit if a relevant determining referral authority objects to the grant of the permit.

Native vegetation removal

The proposal involves the removal of two scattered trees. A planning permit is required to remove native vegetation under Clause 52.17 in this instance.

The application is a Low Risk Based Pathway under the Permitted clearing of native vegetation – Biodiversity assessment guidelines (Department of Environment and Primary Industries, September 2013) and the vegetation to be removed requires an offset of 0.035 general biodiversity equivalence units with a minimum strategic biodiversity score of 0.194. Offsets must be provided within the NCCMA catchment area.

The purposes of the Native Vegetation provisions of the planning scheme are:

 To ensure permitted clearing of native vegetation results in no net loss in the contribution made by native vegetation to Victoria’s biodiversity. This is achieved through the following approach: o Avoid the removal of native vegetation that makes a significant contribution to Victoria’s biodiversity. o Minimise impacts on Victoria’s biodiversity from the removal of native vegetation. o Where native vegetation is permitted to be removed, ensure that an offset is provided in a manner that makes a contribution to Victoria’s biodiversity that is equivalent to the contribution made by the native vegetation to be removed.  To manage native vegetation to minimise land and water degradation.  To manage native vegetation near buildings to reduce the threat to life and property from bushfire.

The application has been considered against the decision guidelines of Clause 52.17. Whilst the application is a low risk pathway, the required offsets are likely to be achieved, and no rare or threatened species have been identified as being likely to be impacted, the proposed clearing is not supported as the application has not followed the first principle of avoiding clearing.

There is ample opportunity to site a shed on the land without the need to remove vegetation, given that much of the site is already cleared.

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Orderly Planning

Clause 65 of the planning scheme states that just “because a permit can be granted does not imply that a permit should or will be granted. The responsible authority must decide whether the proposal will produce acceptable outcomes in terms of the decision guidelines of this clause.”

The application has been assessed against the relevant decision guidelines of Clause 65.01, in particular:  The relevant planning policies;  The purposes and decision guidelines of the zone and Clause 52.17;  The orderly planning of the area;  The effect on the amenity of the area;  The extent and character of native vegetation and the likelihood of its destruction and whether native vegetation is to be or can be protected, planted or allowed to regenerate.

The proposal will not produce an acceptable outcome and is not consistent with orderly planning. The siting of the shed does not seek to avoid the unnecessary removal of native vegetation in a location which has been zoned in recognition of its landscape and environmental values. It is not good planning practice to approve the construction of a building to be used in conjunction with agriculture when permission for this use has not been sought or obtained. VicRoads has advised that the location of the proposed accesses is not appropriate for safety reasons.

Conclusion

With regards to the merits of the application, this is an application where there is a compelling argument that the development should not be approved unless it can be demonstrated it will be used in conjunction with a permitted use within the zone. The application has not sought approval for a land use or satisfactorily demonstrated that the shed will be used in conjunction with an existing permitted use. The siting of the building also fails to protect native vegetation on the site, which is identified as being an important value of the area for environmental and landscape reasons, despite opportunities to avoid its removal.

It is therefore considered that the application is not consistent with orderly planning and no planning permit should be granted.

VicRoads has also objected to the application, therefore Council must refuse the application in accordance with section 61(2) of the Planning and Environment Act 1987.

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4.4 IMPLEMENTATION OF THE GREATER BENDIGO HOUSING STRATEGY

Document Information

Author Andrew Cockerall, Coordinator Strategic Planning

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Purpose

For the draft implementation plan for the Greater Bendigo Housing Strategy and the Investigation of Low Density Residential and Farming Zone Land be endorsed by Council for community comment for a period of 4 weeks.

Summary

The Greater Bendigo Housing Strategy (GBHS) was adopted by Council on 31 August 2016. The GBHS sets the high level strategic direction in relation to the location, type and form of housing to meet the changing needs of the community.

Key strategic directions arising from the GBHS are:  To provide greater diversity in housing with a focus on smaller houses on smaller lots with a component of affordable housing.  To have housing in accessible locations and for future residents to have safe, active transport options  To improve the design quality of housing and the public realm and a generous provision of quality public open space and areas for people to gather.

A desktop review of land zoned Low Density Residential and Farming that is within the Urban Growth Boundary (UGB) has been prepared to determine if this land is suitable for conventional residential development.

The Implementation Plan seeks to translate these strategic directions into Planning Scheme controls.

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RECOMMENDATION

That the Greater Bendigo City Council resolve to exhibit the Housing Strategy Implementation Plan and the Investigation of Low Density Residential and Farming Zone Land for community comment for a period of 4 weeks.

RESOLUTION

Moved Cr Metcalf, Seconded Cr Fyffe.

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

Council Plan Reference:

2.2.1 Complete and implement the Housing Strategy through planning scheme amendments

Strategy Reference:

Greater Bendigo Housing Strategy (2016): http://www.bendigo.vic.gov.au/Services/Strategic-Planning/Strategic-Planning- Projects/Housing-strategy

Background Information

Greater Bendigo is forecast to have strong population growth over the next 20 years, with an average of 900 new dwellings required per year.

The Greater Bendigo Residential Strategy (2014) and the Greater Bendigo Housing Strategy (2016) both recognise that the outward growth that Bendigo has experienced over the past 30 years is becoming increasingly unsustainable, especially when factoring in the risks to life and property resulting from bushfire and flooding.

The other driver behind the Housing Strategy is housing needs. Currently 55% of all households are one to two persons, yet 90% of new housing is 3+ bedrooms, so there is a lack of choice, especially for those looking to downsize.

Previous Council Decision(s) Date(s):

22 October 2014 Council adopted the Greater Bendigo Residential Strategy (GBRS) and the need to prepare a Housing Strategy was identified as the next step to implement the GBRS.

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15 June 2016 Council resolved to release the Greater Bendigo Housing Strategy Issues and Opportunities Paper for community comments for a period of 6 weeks.

31 August 2016 Council adopted the Greater Bendigo Housing Strategy with the Implementation Plan to be considered by the new Council.

Report

Introduction

The GBHS, building upon the Greater Bendigo Residential Strategy, has two key strategic imperatives. The first is the notion of a Compact Greater Bendigo – where future growth will be directed in the short to medium term to land within the UGB and existing townships. The second relates to 10 Minute Neighbourhoods where residents are able to access most of their daily needs within a 10 minute walk or cycle from where they live.

The Greater Bendigo Housing Strategy went through an extensive community consultation process with residents, the development industry, stakeholder groups and government/servicing agencies.

Based on the information from the community and detailed research, the GBHS was developed and included among the key findings and recommendations:  The identification of the 10 Minute Neighbourhoods based around existing activity centres where a greater mix of uses and greater housing diversity is encouraged.  Confirmation of the Key Development Sites and the identification of additional sites.  That the Maiden Gully North West growth corridor is identified as the next major growth area, together with smaller areas near Cherry Tree Lane, Kangaroo Flat and Simpsons Road, Eaglehawk.  The need to advance the structure planning for small towns.  Recommendation that Council develop a detailed policy in relation to social housing.  The need to “raise the bar” in relation to design standards and environmentally sustainable development.

The challenge is to translate these strategic directions into statutory planning controls (Municipal Strategic Statement / policy / zones / overlays) that provide transparency and certainty for Council, the community, developers and other stakeholders.

Some of the challenges in translating the strategy into planning scheme controls include:

 There are existing controls within the Greater Bendigo Planning Scheme that do not necessarily align with a Compact Bendigo.  The zone and overlay controls available do not necessarily achieve the strategic directions of GBHS as they are controlled by the Minister for Planning and therefore “best fit” alternatives need to be explored.  Finding the right combination of policy / zone / overlay controls that will achieve a net community benefit.

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 Simplify the planning controls for greater transparency and consistency in decision making and provide opportunities for public participation in the planning approval / plan development process.  How infrastructure is funded through the use of Development Contribution Plans (DCPs), planning policy or other tools such as a Section 173 Agreement.

The Implementation Plan sets out how the Housing Strategy will be implemented into the Greater Bendigo Planning Scheme, what further strategic work is to be undertaken and a range of other implementation measures.

Investigation of Low Density Residential and Farming Zone Land

It is important to consider the contribution that land zoned Low Density Residential or Farming that is within the Urban Growth Boundary could make to the supply of land – this is consistent with a Compact Bendigo.

“Investigation of Low Density Residential and Farming Zone Land” has been prepared that reviewed the development potential of these areas.

It involved a desktop analysis of all Low Density Residential and Farming zoned land within the Urban Growth Boundary as well as the two investigation areas of Maiden Gully and Kangaroo Flat South. It assessed planning controls, infrastructure constraints and proximity to activity centres, schools and open space.

Broadly speaking the land that has been identified falls within 3 categories:  Land that is unconstrained and could be considered for rezoning in the short term.  Land that is potentially available but further work is required in relation to issues such as vegetation, bushfire risk, flooding and the like and should be considered in the medium term.  Land that is inappropriate for development at this stage – can’t be serviced, has significant environmental values, bushfire risk, etc. and should be considered in the longer term.

As part of conducting this review, preliminary discussions were undertaken with Coliban Water, the Country Fire Authority and North Central Catchment Management Authority and various units within the City of Greater Bendigo.

A number of sites were identified that could be rezoned as part of the implementation of the Housing Strategy into the Greater Bendigo Planning Scheme.

Whilst some landowners are aware of the investigation, it was a desktop exercise and the draft report has not been through a community engagement process.

Greater Bendigo Housing Strategy Implementation Plan

The draft Implementation Plan details how the strategic directions from the Greater Bendigo Housing Strategy can be implemented into the Planning Scheme. These implementation measures are as follows:

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 Local Planning Policy Framework In relation to changes to the Municipal Strategic Statement (MSS), rather than make a further set of additions it is recommended that any changes be incorporated into the review of the Greater Bendigo Planning Scheme. This will ensure that the Housing Strategy and all current strategy documents and the Community Plan are integrated properly into the MSS rather than taking a piecemeal approach as has happened in the past.

Targeted removal of the Residential Character Policies from Key Development Sites where relevant and refreshing these policies more generally so they strike a better balance with a Compact Bendigo. This would be part of the Planning Scheme Review.

 Key Development Sites A number of the Key Development Sites are currently listed in the MSS and this should be expanded to include all Key Development Sites.

A Design and Development Overlay is drafted that addresses issues around design, density and public space. It is also recommended that the Heritage Overlay be removed from the Symons Dairy site.

 10 Minute Neighbourhoods/Complete Neighbourhoods As part of the Planning Scheme Review the language in the MSS around 10 Minute Neighbourhoods (now referred to as “Complete Neighbourhoods” is to be made clearer so as to articulate precisely what the Housing Strategy is trying to achieve in these areas.

A process is established that details how structure/framework plans for the Complete Neighbourhoods will be developed. This allows for local circumstances to be considered as each neighbourhood is different and a one size fits all approach won't work.

The first of these structure plans is recommended for the Golden Square area.

 Land within the UGB The Investigation of Low Density Residential and Farming Zone Land is recommending a number of rezonings. A number of the rezonings are dependent on having planning controls in place to manage any flooding issues and are therefore dependent on the finalisation of the Bendigo Flood Study Amendment (C221).

This report is to be informally exhibited as part of the Housing Strategy and feedback sought from the community.

There has also been some interest from landowners in Maiden Gully to have the Design and Development Overlay 10 removed. This control specifies a minimum lot size of 1,500m2. Before a final decision is made on this area, it is recommended that the landowners in the area be contacted to determine what the level of community support is for the removal of this planning control.

It is recommended that the draft Greater Bendigo Housing Strategy Implementation Plan and the draft Investigation of Low Density Residential and Farming Zone Land be exhibited for a period of 4 weeks, prior to Council formally adopting the documents.

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Priority/Importance:

This project is of high priority and importance. There is a need to provide clear direction to the community, developers and other stakeholders in regards to future housing. Impending announcements from the State Government with regard to housing could further accelerate the need to be proactive in this area.

Timelines:

Exhibition of the documents is to commence as soon as practicable after Council have resolved to exhibit the draft documents.

Risk Analysis:

There may be an adverse community reaction to the Implementation Plan as this is the stage when changes to planning controls are likely to impact directly on the community.

Consultation/Communication

Internal Consultation:

The Planning Department are a key internal stakeholder and have been consulted with at various stages of the development of the Implementation Plan.

External Consultation:

There was extensive community consultation undertaken as part of the development of the Greater Bendigo Housing Strategy. External consultation to date on the Implementation Plan has been targeted and has included Coliban Water, the Country Fire Authority and the North Central Catchment Management Authority.

It is proposed to exhibit the Greater Bendigo Housing Strategy Implementation Plan and the draft Investigation of Low Density Residential and Farming Zone Land more broadly for a period of 4 weeks. During this time there will a number of community information sessions on the documents.

Resource Implications

Previous Council Support: Past funding commitments related to the Greater Bendigo Residential Strategy (2014)

Projected costs for future financial years: There will be a future cost involved in the Planning Scheme Amendment to implement the final Housing Strategy.

Attachments

1. Draft Greater Bendigo Housing Strategy Implementation Plan 2. Draft Investigation of Low Density Residential and Farming Zone Land

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4.5 REVITALISING THE SUSTAINABLE BUILDING POLICY

Document Information

Author Simon Francis, Environmental Sustainable Design (ESD) Officer

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Purpose

This report presents the Sustainable Building Policy formerly known as the Sustainable Building Design Policy (2008) and seeks Council endorsement of the revised policy.

Summary

In 2008 Council endorsed the Sustainable Building Policy and associated guidelines for the City's building assets. The Policy was not comprehensively incorporated into City processes and subsequently implementation was compromised. As such, this policy was developed after considering methodologies used by other municipalities, comments from internal stakeholders and ensuring the policy is incorporated in the City’s project management system.

Assessment methodologies, technology, product availability and industry acceptance of incorporating ESD principles into building projects has advanced considerably since the 2008 policy was endorsed.

The City has several internal stakeholders who scope, plan and design, implement building projects as well as maintain and manage the facilities. In most cases the City pays for the operational costs of the facilities. This policy will guide a coordinated approach to incorporating sustainable design features that ultimately improve the user experience and reduce ongoing operational costs.

Consultation with the relevant internal stakeholders occurred. All comments were considered and a number of changes identified and made as a result. The changes ensure the policy can be successfully implemented by all officers.

Transitional arrangements for implementing the policy are proposed given potential budget implications and the need to further develop the Design and Product Specification document which supports the policy.

The revised policy will implement contemporary best practice Environmentally Sustainable Design (ESD) policy standards and practices into service delivery for the City's building assets.

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RECOMMENDATION

That Greater Bendigo City Council resolve to endorse the revised Sustainable Building Policy.

RESOLUTION

Moved Cr Metcalf, Seconded Cr Alden.

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

Council Plan Reference (current)

Theme 5 Sustainability

Strategy 5.6 - Continued effort is made to minimise Council’s energy use and greenhouse gas emissions.

Council's Community Plan Reference as of July 1 2017 (proposed)

Council’s Community Plan 2017-2021 vision ‘Greater Bendigo –creating the world’s most liveable community’ sets a standard for the long-term objectives, goals and actions to guide future projects.

Goal 3: Strengthening the economy Objective 3.4: Support the transition to a low carbon economy.

Goal 5: Environmental sustainability Objective 5.1 Work to connect the health of the natural environment to the health and prosperity of our community. Action: Pursue partnerships to implement prioritised actions contained in the City of Greater Bendigo Environment Strategy 2016– 2021 drawing on the One Planet Living framework), including: Sustainable Buildings and Materials

Strategy reference: www.bendigo.vic.gov.au/Services/Environment-and sustainability/Environmental-strategies-and-reports

Background Information

Increase in energy costs and reduction of greenhouse gas emissions

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It is generally accepted by energy analysts that household power prices will rise by 20% to 30% from 1 July 2017 and continue to increase in subsequent years. It is anticipated that the City's small and large facility energy contracts will increase by even more.

The City’s Target 2020 sets an emissions reduction target of 50% by 2020 on 2010/11 levels. Council-owned, managed or leased buildings account for approximately 60% of the City’s emissions covered by Target 2020 and are therefore a key focus for the City to achieve this target.

What is Environmentally Sustainable Design?

Environmentally Sustainable Design (ESD) principles aim to improve the health and comfort of buildings for occupants, whilst at the same time reducing negative impacts on the environment. Sustainable design assists with protecting our environment, secures today’s living and working standards and assists with future–proofing communities against heatwaves, rising energy, water and waste disposal costs.

Good design considers environmental sustainability principles at the concept and design stage of a project and ultimately achieves the following overall benefits:  Healthier indoor air environment resulting in less chronic health issues, increasing productivity in workplaces;  Lower energy and water bills;  Cleaner air quality for occupants;  Reduction of waste during construction and life of the building;  Lower waste disposal costs;  Encourages active and public transport;  Greater comfort especially during heatwave events; and  The ability to market a building that meets or exceeds current best practice.

An ESD officer commenced with the City in December and will work alongside all units to implement not only the sustainable building policy but to also investigate ways to encourage energy efficient and sustainable house and subdivision designs.

Previous Council Decision Date:

7 May 2008 Council adopted the Sustainable Building Design Policy and associated design guidelines and checklist.

Report

Revising the policy demonstrates commitment and leadership to the community and other councils that City buildings will incorporate sustainable design objectives from concept through to implementation. The result will be building projects which achieve best practice sustainable design standards, implemented at the demolition and construction stages.

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Replacing the Sustainable Building Design Policy 2008, the Sustainable Building Policy along with the Design and Product Specification document will guide a coordinated approach to scoping, planning, designing, implementing and managing the City’s building assets in the interest of supporting the broader objective of our City’s liveability.

The Design and Product Specification document, which requires further development, will detail amongst other requirements:  The preferred building fabrics (insulation and windows);  Lighting (type of technology including LED, the amount of illumination and control systems);  Heating, ventilation and air conditioning technology, economy features;  Hot water technology pipe insulation and control systems;  Renewable energy systems and products;  Water efficient products;  Materials and finishes.

The document will then detail the products which meet the design requirements and provide clear direction to contractors of the products to be used when designing, constructing and completing day to day maintenance on City facilities.

For this policy, best practice ESD is defined as a combination of commercially proven techniques, methodologies and systems appropriate to the scale of a development which also considers the site specific opportunities and constraints. The techniques, methodologies and systems should be demonstrated, preferably locally available and lead to optimum sustainable design outcomes.

Globally, buildings consume large amounts of energy, resources and water, and demolition waste is responsible for approximately 40% of all waste going to landfill. Research also indicates that people spend on average approximately 90% of their time indoors. Therefore buildings are critical to public health and wellbeing, economic productivity, and our need to reduce greenhouse emissions. For new buildings, passive design incorporated from the concept stage can deliver these benefits at no or a low additional cost.

Priority/Importance:

The policy meets actions within the Greater Bendigo Environment Strategy 2016-2021.

Options/Alternatives:

Council has the opportunity to endorse the policy with the understanding there is additional work to be completed in the 2017-18 financial year to refine the Design and Product Specification Document. Alternatively, Council may choose not to endorse the policy and work toward an alternative set of principles and measurable standards around sustainable building design.

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Next Steps and Timelines:

Considering some building projects may require additional budget allocations to implement measures or have advanced in the design stage, transitional arrangements for policy implementation are considered necessary. Where projects have advanced beyond planning and design stages, where possible they should incorporate benefits with no / low additional cost implications. Transitional arrangements include:  The 2017-18 financial year will be used to trial the implementation of the policy and continue developing the Design and Product Specification document. During this time officers implementing the policy will be provided with training and assistance. Feedback provided and learnings will be documented in the Integrated Project Management System against each project and where required, changes made to this document for the 2018-19 financial year;  All projects being considered for the 2018-19 financial year should implement the policy and associated documents.  All projects approved in the 2019-20 financial year will implement the requirements of the policy and associated documents.

Risk Analysis:

Similar to the 2008 Policy, the potential exists for the objectives and measurable standards failing to be considered at key points in a project's development. This was discussed with the relevant stakeholders and agreed that check points in the project management software were required. This was agreed to by the Contract, Project Co- ordinator.

With an expected increase in the new energy contracts (to be reviewed in June and December 2017) of greater than 30%, building projects which do not include ESD principles will most likely have higher operational costs into the future.

With expected increased heatwave events as a result of climate change, future proofing the City’s built form assets is a key to achieving Councils vision.

Consultation/Communication

Internal Consultation:

The revised policy derives from reviewing other councils’ policies, discussions with officers from several Victorian councils, Council Alliance of Sustainable Built Environment (CASBE), two rounds of consultation with internal units that act as client and project managers and maintain City buildings, discussions with the Contract and Project Co-ordination Manager, presentation and discussion with the Sustainability and Environment Advisory Committee (SEAC) and the Executive Management Team.

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Internal consultation was with the following internal units;  Building and Property Services (projects and property management);  Active and Healthy Communities;  Parks and Natural Reserves;  Engineering and Public Space;  Community Partnerships;  Major projects; and  Contract project co-ordinator.

Resource Implications

Human resources

The City’s Environmental Sustainable Design Officer will continue to develop and monitor the policy implementation, assist the Projects and Contracts units to develop the Design and Product Specification document and assist all relevant units with implementing the policy objectives and standards.

Financial implications

Future projects need to consider policy requirements early in the project's scope. Budget submissions will need to appropriately consider design and product features to ensure best return on investment is considered.

Conclusion

Revising the policy demonstrates commitment and leadership to the community and other councils that City buildings will incorporate sustainable design objectives from concept through to implementation. The proposed Sustainable Building Policy and associated documents reflect current best practice methodologies and measurable standards, will be incorporated into the City’s project management software, able to be implemented by all officers and result in buildings that enhance the user experience and reduce overall running costs.

Attachments

 Sustainable Building Policy 2017.

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Approval Date: 7 May 2008 Sustainable Building Policy Review Date: June 2017 Author: Manager Sustainable Environment Responsible Officer: Director Strategy and Growth

1.0 PURPOSE AND SCOPE

The purpose of this policy is to adopt and implement contemporary best practice Environmentally Sustainable Design (ESD) policy standards and practices into City of Greater Bendigo service delivery. As a result buildings will be efficient to run, healthy and safe to occupy, a good return on investment and limit the impacts on our environment.

The policy will influence organisational practices around the social, environmental and financial credentials of City facilities whilst facilitating a coordinated and consistent approach to achieve best practice sustainable design standards.

This policy applies to all buildings owned, leased, managed, licenced or where the City is the lessee, including:  New buildings;  Renovations, alterations and additions to existing buildings;  Building maintenance, minor upgrades and equipment replacement;  Specific sustainability projects; and  Demolition.

The policy aligns with (but standards exceed) all statutory building and planning requirements. Therefore compliance with the requirements of this policy will result in projects exceeding the National Construction Code (Section J and Part 3.12).

Standards, specifications and procedures should be applied as relevant to each project. The policy applies throughout the life of a project, from the initial scoping, through planning and design and implementation.

For this policy best practice ESD is defined as a combination of commercially proven techniques, methodologies and systems appropriate to the scale of a development which also consider the site specific opportunities and constraints. The techniques, methodologies and systems should be demonstrated, preferably locally available and lead to optimum sustainable design outcomes.

2.0 BACKGROUND

Globally, buildings consume large amounts of energy, resources and water1, and demolition waste is responsible for approximately 40% of all waste going to landfill. Research also indicates that people spend, on average approximately 90% of their time indoors2. Therefore buildings are critical to public health and wellbeing, economic productivity, and our need to reduce greenhouse emissions. For new buildings, passive design incorporated from the concept stage can deliver these benefits at no / low additional cost.

1 Around 40% of the world’s energy resources are used in residential and commercial buildings and construction (City of Greater Bendigo Environment Strategy) 2 Department of Environment and Heritage, 2014

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The City is responsible for the management and upkeep of over 700 buildings and 300 structures utilised by either staff or community members.

The Sustainable Building Design Policy was endorsed by Council in 2008. This document revitalises the 2008 policy to reflect current best practice ESD standards.

3.0 OBJECTIVES

The key objective is for the City’s buildings to meet best practice ESD through passive design and fitout. This will ensure:  Improved comfort, health and wellbeing outcomes for building users;  Improved productivity from a healthier indoor environment;  Demonstrated corporate responsibility and leadership to the community;  Reduced building operational costs and future proofing against utility price increases. This includes reduced demand during peak times;  Reduced capital and equipment costs due to standardised installations and economies of scale;  Efficient use of all energy sources (including bottled and natural gas) and reduction in total operating greenhouse gas emissions;  Efficient use of water, reduction in potable water use ;  Best practice stormwater quality outcomes;  Waste avoidance, reuse and recycling during construction and demolition;  Long term reusability of building materials; and  The City is on track to meet endorsed targets and goals.

To meet these objectives, the Design and Product Specification Document has been developed (Attachment 1). It is designed to be clear, industry-understood requirements for architects, building designers, engineers and other contractors. It is deliberately specific and depending on the building project type and scale, is written for direct insertion into tender specification documents.

4.0 STRATEGIC SUPPORT FOR THE SUSTAINABLE BUILDING POLICY

Council’s Community Plan 2017-2021 vision ‘Greater Bendigo –creating the world’s most liveable community’ sets a standard for the long-term objectives, goals and actions to guide future projects. The key strategic objective underpinning Goal 5 Environmental Sustainability is:  Protect and enhance our environment, conserve resources, reduce waste and the impact of climate change and be achieved by implementing prioritised actions contained in the City of Greater Bendigo Environment Strategy

The Greater Bendigo Environment Strategy (2016-2021) contains the goal:  All Council buildings, infrastructure and facilities will meet a best practice standard of ESD.

The Cities Target2020 sets an emissions reduction target of 50% by 2020 on 2010/11 levels. Council-owned, managed or leased buildings account for approximately 60% of the City’s emissions covered by Target2020 and are therefore a key focus for the City to achieve this target.

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The policy is also linked strategically to the following adopted policies/plans:  Procurement Policy 2016;  Carbon Management Plan 2009-2012 (under review);  Asset Management Strategy 2013; and  Urban Stormwater Management Plan 2013.

5.0 IMPLEMENTATION AND ROLE OF COUNCIL OFFICERS

Senior Officers will support all officers with implementing the policy.

To implement the policy officers will:  Initiate and implement projects that comply with the policy;  Ensure ESD requirements are appropriately scoped and budgeted for (including any external cost to employ a third party consultant if required); and  Involve an ESD Officer at the initial scoping phase and ensure the following requirements are met.

The Greater Bendigo Design and Product Specification Document will be consistent with this policy and will include products that meet the performance standards.

Step 1: Confirm the project dollar value and the ESD Standards required

Once the project dollar value and the ESD standard is confirmed in Step 1 refer to Table 2 to establish when an ESD officer or third party consultant signoff is required.

Table 1 – Project dollar value and required ESD performance Standards Project dollar ESD Standard value Use the Greater Bendigo Design and Product Specification Document Up to $50,000

Use the Greater Bendigo Design and Product Specification Document and provide a completed Sustainable Design Assessment (SDA) – 1-3 page documents indicating how the project responds to the objectives of the policy. 50,000 –

$2,000,000 Install a micro-generation renewable energy system to supply a minimum of 20% of the buildings energy consumption.

Use the Greater Bendigo Design and Product Specification Document and appoint a suitably qualified ESD advisor targeting green star credits to achieve: $2,000,000 or  5-6 star, Green Star building; more  Minimum 8 points for the Green Star energy credit “Ene-1”; and  Install a micro-generation renewable energy system to supply a minimum of 20% of the buildings energy consumption

Demolition Minimum 80% reuse and recycling

Step 2: Establishing ESD Sign Off and Endorsement

Once the project dollar value and ESD performance standards are confirmed utilise Table 2 to establish when an ESD officer or third party consultant consideration or signoff is required.

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Table 3 – ESD Officer or Third Party ESD consultant Signoff stages

Project Planning and Implementati dollar Initial scoping Design Handover/closure on value

Up to Use Greater 50,000 Bendigo Design and Product Demolition Specification Document

$50,000 to ESD Officer ESD Officer ESD officer $2,000,000

ESD Officer or if ESD Officer or if ESD Officer or if required third required third ESD Officer or if $2,000,000 required third party party ESD party ESD required third party or more ESD consultant consultant consultant ESD consultant approved by Council approved by approved by approved by Council

Council Council

A third party ESD consultant (if required) is an independent person separate to City Officers and the Project Manager.

6.0 SPECIAL CONSIDERATIONS

The performance standards apply as relevant to all projects. However, it is recognised that they may not be achievable in some circumstances. Where the standards cannot be achieved, the relevant Senior Officer and ESD Officer are to discuss possible solutions and where required vary or waive all or part of a performance standards.

Examples where a variation or waiver of performance standards may occur include but are not limited to:  Heritage Buildings – Due to building construction techniques and heritage protection guidelines it may not be possible, or practical, to achieve the standards;  Buildings leased by City (City as tenant) – City may not be able to meet building performance standards due to market forces or other factors. In such cases ESD officer will engage with the landlord or representative to discuss future options to improve the ESD standards of the building;  Where the retrofitting of an existing building focuses on a specific component of the built form and/or the budget allocation is externally funded for a specific purpose.

7.0 MONITORING AND MEASURING PERFORMANCE

The policy will be monitored ensuring relevance in terms of community needs and expectations, Council goals, measurable targets, new technology and statutory requirements. Audits monitoring compliance with the policy statement and objectives will occur. Key performance indicators include:

 Ratio of capital works including policy requirements;  Benchmarking against similar buildings where possible;  Measurement of efficiency improvements achieved.

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Lessons learnt will be documented on the Integrated Project Management System for each project. The relevant officer will document how the policy has or has not worked and also submit documentation based on experiences encountered during the planning and design and implementation stages.

8.0 REVIEW POLICY

This document will be reviewed on an annual basis for the 2017, 2018 and 2019 financial years and biannually onwards to ensure consistency between the strategic support and objectives of this document as well as the practicality of assessment methodologies used and lessons learnt.

The ESD Officer is responsible for coordinating the reviewing, monitoring and reporting on opportunities to improve the policy into the future.

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4.6 DRAFT PLAN GREATER BENDIGO DISCUSSION PAPER - COMMUNITY ENGAGEMENT SUMMARY

Document Information

Author Bridget Maplestone, Strategic Planner - Projects

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Purpose

This report summarises the findings from the community and stakeholder consultation on the Draft Plan Greater Bendigo Discussion Paper. It then outlines the next steps in the Plan Greater Bendigo Project.

Summary

Plan Greater Bendigo in its final form will identify the top infrastructure projects to meet the needs of a growing local and regional population. Through careful planning and delivery, these infrastructure projects will further enhance liveability, create new jobs and attract investment into the region.

The preparation of the Draft Plan Greater Bendigo Discussion Paper was the first stage in the process of developing Plan Greater Bendigo. The draft Discussion Paper has identified 70 infrastructure projects of benefit to Greater Bendigo and the wider region. It was a deliberately bold paper and was prepared to generate ideas and discussion, not only around what are the key infrastructure projects for Greater Bendigo and the wider region but also a broader discussion around the need to plan for a growing regional population. The purpose of this paper was not to go into detail on each of the projects, or undertake a detailed assessment of these projects, which will form the next stage.

Plan Greater Bendigo is about delivering a collective plan to better support the implementation of the highest priority infrastructure projects across State Government Agencies, Council, stakeholders and the community. Plan Greater Bendigo will serve as an excellent advocacy document that can be shared with both the State and Federal Government to highlight funding opportunities.

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RECOMMENDATION

Greater Bendigo City Council resolve to: 1. Note the findings from the community engagement process on the Draft Plan Greater Bendigo Discussion Paper. 2. Commence the preparation of a draft Plan Greater Bendigo which will be subject to a further report to Council.

RESOLUTION

Moved Cr Fyffe, seconded Cr Metcalf

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

Council Plan Reference:

Planning for Growth

2.2 Council manages the planning and development of the City through the preparation of major Strategies and effective amendments to the planning scheme.

Strategy Reference: A number of projects within the Draft Plan Greater Bendigo Discussion paper implement existing Council Strategies. This includes the Connecting Greater Bendigo – Integrated Transport and Land Use Strategy; the Greater Bendigo Residential Strategy, the Environment Strategy and the Economic Development Strategy.

Regional Strategic Plan Reference: Plan Greater Bendigo is the first stage in implementing the Loddon Mallee South Regional Growth Plan (now LCRGP). This will include building on relationships between the regional Councils’, improving regional connections and determining infrastructure priorities which will benefit not only the City but the region more broadly.

Rural Communities Strategy Rural communities are both being considered and involved in the process of preparing Plan Greater Bendigo.

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During the consultation on the draft Discussion Paper, City of Greater Bendigo Officers attended a series of listening posts in the rural areas including in Heathcote, Axedale and Elmore. A box was displayed to return feedback forms in the Elmore Post Office and at the Heathcote Council Office and brochures were distributed in a series of locations across the municipality including in rural communities.

There are specific projects included within the draft Discussion Paper which are of direct relevance to the rural communities.

Background Information

Plan Greater Bendigo was first identified by the Minister for Planning, the Hon Richard Wynne in July 2016 as the first phase of implementing the Loddon Campaspe Regional Growth Plan (LCGRP, formally the Loddon Mallee South Regional Growth Plan). This is the long term framework plan for how the region will grow and change over the next 30 years.

In November 2016, the City received funding support from the Victorian Planning Authority for the preparation of Plan Greater Bendigo. This funding has enabled the City to appoint an office to work on the project until January 2018 and to backfill the position. City officers have been working in collaboration with the VPA and the Department of Environment, Land, Water and Planning (DELWP), with input from other various State Government agencies and stakeholders to prepare a draft Plan Greater Bendigo Discussion Paper.

As well as the LCGRP, Council and State Government have adopted a number of large strategic plans and documents in recent years. Plan Greater Bendigo is about building on the these strategies by progressing the high priority projects already identified, as well potentially identifying some new bold and aspirational infrastructure initiatives, which if implemented would transform Greater Bendigo and support the growth of the wider region.

Since this time, the City has established three groups to help oversee and contribute to Plan Greater Bendigo. This includes a Steering Committee with high level representation from the City, VPA, Regional Development Victoria, DELWP and Department of Economic Development, Jobs, Transport and Resources. The Mayor has also been appointed to Chair this committee. The Technical Reference Group has representation from various State Government agencies and key stakeholders including Bendigo Health and Be.Bendigo. The third group, the Working Group, ensures the smooth day to day running of the project. These groups will continue to meet regularly to provide input and to review documents at each of the key stages in the process.

As a first step in the process, Council has prepared a Draft Plan Greater Bendigo Discussion Paper.

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The Draft Plan Greater Bendigo Discussion Paper provided a summary outlining the need for the project. It also provided some background statistics and a series of themes and directions. These themes and directions highlight the broad range of factors which need to be considered in planning for infrastructure delivery. The Draft Discussion Paper then broadly identifies 70 infrastructure projects that are needed to support the growth of Greater Bendigo and the region over the next 30 years in areas such as housing, jobs growth, transport, community, health and wellbeing, and the environment. Each project was detailed via a one page summary providing an overview of the project and key benefits and constraints.

Importantly the purpose of the Draft Plan Greater Bendigo Discussion Paper was not to prioritise projects or to assess the merits of each individual project in detail. This will form the basis of the next stage.

Previous Council Decision Dates:

November 16, 2016 – Council adopted the initial project scope and project timelines, as well as appointing the Mayor as the Chair of the Plan Bendigo (now Plan Greater Bendigo) Steering Committee.

March 15, 2017 – Council endorsed the draft Plan Greater Bendigo Discussion Paper for the purposes of community consultation and agreed to receive a further report summarising the feedback and changes to the Draft Plan Greater Bendigo Discussion Paper following consultation.

Report

The following section provides an overview of the community engagement approach and key findings. More detail is provided in the Community Engagement Summary provided as Attachment A to this report. A response to the written submissions is provided in the consultation section of this report. Due to the size of some of the submissions, it was not possible to respond to these submissions in full and these have been included within Attachment B to this report.

City officers consulted widely on this draft Discussion Paper over a six week period between 20 March until 28 April 2017 commencing with a lunch organised by the Urban Development Institute of Australia which included a Panel Discussion comprising of Jude Munro (Chair of the Victorian Planning Authority), Adam Fennessy (Secretary, Department of Environment, Land, Water and Planning) and Cr Margaret O’Rourke (Mayor, City of Greater Bendigo).

Other communication and engagement methods included; advertisements, brochure distribution, listening posts, website updates, an online and hard copy survey, social media, distribution of brochures in cafes and post offices, a front page story in the Bendigo Advertiser and full page advertisements in the Bendigo Advertiser, Weekly and McIvor Times as well as radio adverts and letters to various State Government agencies.

Over the consultation period 294 surveys were completed, and 19 written submissions were received to this Draft Discussion Paper. These were received from State Government agencies, organisations and community members.

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In the engagement process, Council invited organisations and persons to rank the projects. This was to assist in the selection of projects but it was not intended to be a selection of projects by vote. Nevertheless the results are informative.

The top five projects as rated in surveys were Securing Bendigo’s long term water supply (Integrated water opportunities), Outer arterial road, Bendigo Law Courts, Managing Groundwater – turning a problem into a resource and the Bendigo Creek Improvements. Importantly there weren’t any projects rated by the majority of respondents.

The bottom five projects as rated in surveys were the Dja Dja Wurrung Corporate Centre, student housing in the City Centre, conference centre and boutique hotel, Aspire precinct and Iconic public art focus. As with the top projects, there were no clear projects rated by the majority of respondents.

One of the most interesting findings was the diversity of views expressed throughout the consultation period. For example the Wolstencroft Reserve project and the Bendigo Airport – Terminal Project were identified in both the top 15 and bottom 15 projects. The findings go to highlight the need to have a clear criterion around the selection of projects and the need for transparency as to why projects have been selected during the next stage.

A number of new ideas and changes were proposed through both the survey and written submissions. City officers have reviewed each of these suggestions through the lens that we are trying to ascertain the top infrastructure projects of benefit to Greater Bendigo and the region. Therefore while a number of these projects may have merit, many are considered to be outside the scope of this project. City officers propose that we undertake further investigation on a small selection of projects. Further details are provided in the report section.

A detailed Community Engagement Summary has been provided in Attachment 1 to this Council Report. This includes a response to each of the survey responses. There were some larger submissions received from community members which could not be responded to in full. A copy of these submissions has been provided in Attachment 2 to this report.

Survey results

Based on the list of 70 projects, Council asked the community to consider their most important and least important projects, as well as suggesting any projects not included in the list.

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The below table shows the top 5 rated infrastructure projects Project Name % Securing Bendigo's Long Term Water Supply (Integrated Water 26.5% Opportunities) Outer arterial road 22.5% Bendigo Law Courts 21.1% Managing Groundwater - turning a problem in to resource 17.7% Bendigo Creek Improvements 17.4%

The following table outlines the bottom 5 rated infrastructure projects Project Name % Dja Dja Wurrung Corporate Centre 22.9% Student housing in the city centre 19.6% Conference Centre and Boutique Hotel 19.0% Aspire Precinct 17.5% Iconic public art focus 17.1%

Importantly there were no standouts in either the top or bottom projects, with no more than one quarter of respondents selecting any single project.

Residents were also asked to identify if they were happy with themes as identified and if any projects were missing. There were a large number of new projects and ideas raised during the consultation. The majority of these, while important projects, were outside the scope of the Plan Greater Bendigo Project, for example new pools, upgrades to reserves and more car parking. Details are summarised, with a City officer response, in the Community Engagement Summary in Attachment 1.

While the majority of feedback received was positive, there were a few residents who were critical of both the project and the survey.

Written Submissions

There were a total of 19 submissions received to the Draft Plan Greater Bendigo Discussion Paper. These were received from State Government Agencies including DELWP, Regional Development Victoria and Coliban, as well as La Trobe University. The remaining submissions were by individual community members or on behalf of a group of community members, such as the submission from Transforming Elmore.

Infrastructure Projects to investigate further

Based on the feedback received there are projects which were identified which merit further investigation. This is not to say these projects should be included, but they will be assessed alongside the other projects during the next stage.  Gasworks – Adaptive Reuse.  Creative Industries Hub.  Bendigo to be a world leader in early childhood delivery, training and research

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 A major development in health sciences research and education, linking the new Bendigo Hospital, TAFE, La Trobe University (including a new Murray Darling Medical School), and one more health research institute, establishing Bendigo as a national centre.  Development of accommodation that enables Bendigo to become a centre of “educational tourism” – Bendigo currently lacks short term accommodation that can be used by school groups.  Bendigo to become a centre of excellence in regional STEM (Science, Technology, Engineering and Mathematics) teaching.  A boutique hotel/conference centre/wine appreciation and promotion centre in Heathcote.  Extension of the O’Keefe Rail Trail.  Bendigo Golf Tourism Destination.

Comments on other projects

 Historical museum

This project was raised by a number of respondents, both in the survey, during listening posts and in written submissions.

The City is currently drafting a Built Heritage Strategy for community engagement. It is expected that a draft will go to Council at its July meeting and then the City will commence an extensive engagement process and review all the responses before adopting a Strategy before the end of the year.

One of challenges for Greater Bendigo is that it does not have an appropriate repository for the proper storage and management of the objects and monuments currently owned by the Council, many of which have been donated. There have been calls for a purpose built facility with a controlled environment and an inventory system, tracking the provenance of pieces so as to maintain these objects under the best possible conditions, Work could then be undertaken to restore and reinstate these objects and monuments.

The alternative proposition to a museum is to display Greater Bendigo as a living social and heritage museum with the extraordinary intact collections and buildings and places in situ. In addition to the collections in many of our small towns, the concentration in the Bendigo City Centre is surely of national significance in its concentration and capacity to tell the story of a nineteenth century gold mining city. A preliminary listing of the main elements is enough to convey the scale; Central Deborah Mine, Sacred Heart Cathedral, Charing Cross, View Street, Bendigo Art Gallery, Pall Mall, Bendigo Mining Exchange, Shamrock Hotel, Bendigo Visitor Centre (former Bendigo Post Office), Bendigo Law Courts, Lower Rosalind Park, Bendigo TAFE (former School of Mines), Bendigo’s Chinatown, Bendigo Tramways Depot, to list only a few.

There may be benefit in undertaking a feasibility study for a Greater Bendigo heritage repository but not simply a purpose built museum.

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 Projects for Elmore and rural communities

There were a number of projects raised by Transforming Elmore. Upon review, these projects are outside the scope of Plan Greater Bendigo. This is not to say these projects don’t have merit but are generally a City responsibility such as wayfinding signage so we are not able to progress these through this particular project.

There were other submissions which mentioned that rural communities were not adequately considered. City officers and the project team have been working to try to include a mix of projects for both the rural and urban area. Some projects equally benefit rural and urban communities.

The project team will further consider how to include rural communities in the final list of projects. It may be that there is the potential to bundle a project so that it has a wider benefit.

 Renewable Energy

We note the importance of renewable energy as we move away from coal fire generated electricity. However other than the pumped-hydro project, at this stage we have not received a clear project in relation to this.

Priority/Importance:

Plan Greater Bendigo will create greater certainty around the key infrastructure priorities and needs for a growing regional population.

Through its delivery and implementation it will be an effective tool to be used in advocating for funding and attracting private sector investment.

Ensuring the community and stakeholders are involved in the process is an essential step in delivering a document which will not only advance government projects but will also consider the needs of the community.

Options/Alternatives:

Council has the option to continue to progress this project through the preparation of a Draft Plan Greater Bendigo which will be the subject of a future report.

Timelines:

The project team will work on producing a Draft Plan Bendigo with the view of going back to Council with this document in September 2017.

The final document is due to go to Council for adoption in January 2018.

Progress:

We are currently on track to meet the timeframe as outlined in the following figure.

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Risk Analysis:

The City has received funding from the VPA for the delivery of Plan Greater Bendigo. Any delay in the progressing of this project may have implications on this funding commitment. It may also lead to adverse government agency and stakeholder relations and may even potentially impact on the future funding of projects.

Consultation/Communication

Consultation on the Draft Plan Greater Bendigo Discussion Paper took place from Monday, 20 March until Friday, 28 April.

Consultation and engagement on the Draft Plan Greater Bendigo Discussion Paper was extensive, with the aim of engaging with as many residents and stakeholders as possible.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 The following table provides a summary of the engagement activity undertaken

Activity Measure Brochure Around 1,000 brochures printed and distributed to 43 post offices and cafes across the municipality Listening posts 10 sessions including in urban Bendigo as well as Marong, Heathcote, Elmore and Axedale Over 100 participants Urban Development Institute of 110 attendees Australia Lunch Online and hard copy survey Distributed in Neighbourhood Houses and Council Officers with boxes to return surveys in the Bendigo and Heathcote Council Offices and Elmore Post Office 294 Surveys Written submissions 19 received (other submissions were received which highlighted top and bottom priorities which were included in the survey responses) Media coverage 1 front page article in the paper, quarter page and full page advertisements in the Bendigo Advertiser, Bendigo Weekly and McIvor Times Project webpage 1,843 views Facebook 32,283 users reached Project update mailing list 141 residents and stakeholders

Oversight and development of the Draft Plan Greater Bendigo has been undertaken by the Steering Committee and Technical Reference Group, comprising of numerous State Government Agencies and key stakeholders such as Regional Partnerships, Be.Bendigo, Urban Development Institute of Australia and Bendigo Health.

Written submission summary and responses are provided below.

Submitter Summary of Submission Response 1. DELWP Highest priority projects: Urban forests; To consider the Gasworks securing Bendigo’s long term water as a project. supply (integrated water opportunities); managing Bendigo’s groundwater; Agree that waste to Bendigo Creek improvement; New resource recovery is an waste management facility; facilitating issue especially with the development on Crown Land; Marong limited lifespan of the

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Submitter Summary of Submission Response Business Park, Freight Transport Hub Eaglehawk Landfill. and Outer Arterial Road; Bendigo Current projects include a Railway Station Activity Centre; new waste management Heathcote Dementia Village; Office facility and advanced waste colocation of government agencies; treatment of compost. Will student housing in the city centre. consider how we can refine these projects through the Lowest priority projects: Bendigo process. Chinatown; improve pedestrian experience in Pall Mall; Smart parking; City officers are currently Smart transport; open data; Iconic working through the next public art focus; New municipal park; steps in the process and so Mitchell Street-View Street corridor feedback around the streetscape improvements. potential grouping of projects is appreciated, as Specific project comments are the comments around  Pumped hydro storage system – the layout and relating back support feasibility study only at this to existing strategies. stage.  Sustainability Centre Project  Parks Victoria not a project lead.

Supporting Bendigo’s Long Term Water Supply (integrated water opportunities)  Should be an overarching project that includes water sensitive urban design (more of a principle than infrastructure project) and managing ground water

Marong Business Park, Freight Transport Hub and Outer Arterial Road  Should be consolidated into a single high priority transformational project.

Gaps  Improved generation and use of renewable energy  Waste and resource recovery  Climate change and mitigation infrastructure  Traffic flow and management within Bendigo  Economic activity at the Gillies and Crystal Ice sites and the La Trobe University precinct

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Submitter Summary of Submission Response  Bendigo Gasworks Adaptive and Reuse options Project Comments around the final layout of the document and other general comments provided including aligning the document with existing strategies.

2. RDV Highest priority projects; Bendigo Law Consider a Bendigo Courts, Bendigo Metro Rail, Office Creative Industries Hub as Colocation of Government Agencies, a project. Bendigo Airport Business Precinct, Sustainable Agriculture. Agree that there are limited projects around Renewable Lowest priority projects; student Energy Sources. housing in the city centre, service hubs in key centres, Smart Parking and Will make the changes to Wolstencroft Street Park. the themes as indicated in the submission. Missing projects include a Bendigo Creative Industries Hub and projects around Renewable Energy Sources.

Under the themes and directions need to include reference to Early Childhood Education and childcare infrastructure.

Include renewable energy sources under the Becoming More Environmentally Resilient theme. 3. Coliban Looks forward to continued Noted Water involvement in the Plan Greater Bendigo process. 4. Urban Overarching concerns: The Housing Strategy Development  Providing a stronger link between (along with a number of Institute of Plan Greater Bendigo and the other both local and state Australia Housing Strategy to assist in the government strategies) facilitation of housing that meets informed the preparation of Bendigo’s population demands the draft Plan Greater  Better understanding the costs Bendigo Discussion Paper.  Facilitating and enabling growth through simplification of the The purpose of the draft planning approval process Discussion Paper was to  In implementing the Housing generate big picture Strategy and Plan Greater Bendigo, thinking and ideas. the City needs to lead community discussion by explaining processes The suggestions around and concepts in an easy to grouping of the various

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Submitter Summary of Submission Response understand manner projects are appreciated and will help inform the next On the listed projects greater clarity is stage in the process of required around the funding, impetus refining the projects. and responsibility for those projects.

Suggestions for grouping of various projects. 5. La Trobe To make Bendigo a great university Consider the projects as University city, with university simply part of an outlined in more detail. education system with a great TAFE, and great secondary, primary and early childhood education.

Specific projects include:  Bendigo to be a world leader in early childhood delivery, training and research. LTU will build on its integrated, dual enrolment program with Bendigo TAFE, and establish a research kinder on campus.  A major development in health sciences research and education, linking the new Bendigo Hospital, TAFE, LTU (including a new Murray Darling Medical School), and one or more health research institute, establishing Bendigo as a national centre.  Development of accommodation that enables Bendigo to become a centre of “educational tourism” – Bendigo currently lacks short term accommodation that can be used by school groups.  A creativity centre in Bendigo.  Bendigo to become a centre of excellence in regional STEM teaching. 6. Bendigo Golf tourism destination. To add as a project for Golf Club consideration. 7. J Van Der New subdivisions aligned to minimising While outside the scope of Spek energy needs. this report Council has recently appointed an Environmentally Sustainable Design Officer to work with developers

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Submitter Summary of Submission Response around this. 8.  Establishment of public art in To update the Iconic public Transforming Elmore. art project to include Elmore  Shelter constructed and Elmore. landscaping at Progress Park.  Extension of the walking track to the Northern Highway to create a complete look.  Permitted use of Crown Land along the Campaspe River.  Installation of comprehensive public wayfinding.  Boom gates installed at the intersection of the Railway line on the Elmore Raywood Road.  Increased public transport links and improved services.  Improved pedestrian safety. 9. Heritage Importance of Aboriginal, natural and Agree Advisory multicultural heritage and landscapes Committee must be embedded throughout Plan Greater Bendigo. 10. NPP Rezoning of land at Ravenswood Run. Outside the scope of this Properties project. on behalf of Ravenswood Run 11. T Phillips This was a detailed submission and the Many of the comments full submission has been provided in were outside the scope of attachment 2. the project. We have not considered a fruit and New projects: vegetable market but have  Promote Bendigo as a retirement considered a food hub. destination  Provide a fruit and vegetable We are actively market near Bendigo encouraging medium  Museum density development within  Rid the City of crows the city centre with a mix of  Allow a new, as of right, height limit commercial and residential. of five storeys throughout the CBD, The revitalisation of the first floor retail, the second floor CBD is a project within the commercial and three floors Draft Budget. residential  Rate exemptions to encourage Other projects mentioned industry are outside the scope of the project.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Submitter Summary of Submission Response 12. I Denir Provided some detailed calculations in The calculations around relation to various ideas including pumped hydro have been enclosing the water treatment plant to passed on to the project capture methane, reducing food waste, manager for this project. promoting light coloured roofs, and There were some other around Pumped Hydro. Project around useful calculations, encouraging small electric cars in town. particularly around waste, which will be considered in the preparation of Plan Greater Bendigo. 13. N Davies A museum for Bendigo’s History. See earlier comment. 14. S Coote Rural communities still not given the Comments are noted. We priority they require. are working towards including a mix of projects Develop a boutique hotel/conference for urban Bendigo, rural centre/wine appreciation and promotion communities and the wider centre. region.

Lack of involvement of Heathcote in the We are consulting with the Plan Greater Bendigo process. community during the first stage in the process to determine community views and ideas for new projects. We have tried to get out to the rural townships through this consultation period as well as in urban Bendigo with listening posts held in Heathcote, Elmore and Axedale. 15. C Burns This was a very detailed (20 page) The purpose of Plan submission. The full submission has Greater Bendigo is around been attached in Attachment 2 to this large scale infrastructure report. delivery.

A number of ideas presented, criticism We will review the figures of data used. Criticism of the late provided in the draft involvement of the community in the discussion paper. process. Business case/cost benefit analysis not complete.

16. K De  Disappointed no mention of the The Bendigo Metro Rail Vries many opportunities that will arise Project aims to directly from the Public Transport Victoria implement the Regional Regional Network Development Network Development Plan. Plan.  Further roll out of the gas pipeline. Not everyone will choose to

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Submitter Summary of Submission Response  Concern about 10 minute or be expected to live within neighbourhood concept – how will 10 minute neighbourhoods services be provided outside of but they are about giving these centres. people the opportunity  Grade separation at a variety of should they choose to do level crossings. so.  Upgrade works to the McIvor Highway including duplication of Swimming pools are McIvor Highway, Heathcote outside the scope of this Bypass, Axedale Bypass, grade project. separation of O’Keefe Rail Trail at McIvor Highway. Will consider extending the  Various other comments O’Keefe Rail Trail as a submissions have been attached in project. Appendix 2. 17. B & C Highest priority project Charing Cross Noted Stevens- with other inter-related projects Chambers mentioned. 18. H Nathan Brief email congratulations on project. Noted 19. L  Lists top and bottom projects. Comments outside scope of Griffiths  Improved bus/train connections. project.  Park and ride system.  Not much in plan about older residents.

Resource Implications

External Funding Sources:

The City has received a $150,000 grant from the VPA for this project. This has enabled the City to dedicate a staff member to this project and to backfill the position. In addition the VPA will provide $80,000 and the City $50,000 in-kind support for the project.

Attachments

1. Draft Plan Greater Bendigo Discussion Paper – Community Engagement Summary 2. Larger written submissions to Draft Plan Greater Bendigo Discussion Paper

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4.7 REVIEW OF TWELVE MONTH TRIAL CLOSURE OF EMPIRE ROAD, LONG GULLY

Document Information

Author Brett Martini, Manager Engineering & Public Space

Responsible Craig Lloyd, Director Presentation and Assets Director

Purpose

The purpose of this report is to provide Councillors with an overview of outcomes of the twelve month trial closure of Empire Road from Stray Street to Lancashire Street, Long Gully including responses from adjoining residents.

Summary

Council resolved at its meeting on 10 February 2016 to undertake a twelve month trial closure of Empire Road between Lancashire Street and Stray Street, Long Gully. Investigation of traffic movements in this area also led to the prohibition of right turn movements in and out of Empire Road at Sparrowhawk Road due to unsafe sight distances.

To gauge impacts of the trial closure, a follow up traffic count was undertaken along with a survey of residents in the area. Traffic count information indicated little change to traffic with a minor reduction in traffic volume.

Twelve responses were received to the City of Greater Bendigo's (the City's) survey, eight being from properties that use Empire Road or Lancashire Street for access and the remaining being from properties near the intersection of Lancashire Street and Sparrowhawk Road. In general, three of the responses supported the continuation of the closure and nine responses supported reopening Empire Road.

Illegal and undesirable behaviour as outlined in the original petition appears to have been relocated to the western end of Sparrowhawk Road and the surrounding area.

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RECOMMENDATION

That Council, having considered feedback received from residents on the twelve month trial closure of part of Empire Road resolve to: 1. Remove the trial closure and reopen Empire Road between Lancashire Street and Stray Street to traffic; 2. Retain the double white lines on Sparrowhawk Road at Empire Road due to the limited sight distance; 3. Retain Empire Road and Lancashire Road in the City's capital works database for continued assessment and prioritisation for potential sealing; 4. Continue working with Crown land managers and Victoria Police in relation to illegal and undesirable activities on roads and adjoining crown land in the area; and 5. Notify the adjoining residents of Council's decision.

RESOLUTION

Moved Cr Metcalf, Seconded Cr Fyffe.

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

Council Plan Reference:

City of Greater Bendigo Council Plan 2013-2017 (2016-2017 Update): Theme: 1 Leadership and Good Governance Strategy 1.6 Programs, projects and services are guided by best practice principles and delivered to respond to community needs. Action 1.6.4 Deliver the budgeted works program, both capital and maintenance and enhance planning for the future with relevant skills development. Theme: 2 Planning for Growth Strategic Objective 1. Greater Bendigo plans for the needs of our growing population through the preparation of ling-term strategies and the development of 'major new assets' and supporting infrastructure. Theme: 5 Sustainability

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017 Challenges and Keeping our assets in good repair is an important principle. Opportunities Essential infrastructure, footpaths, drainage and well built and maintained roads are essential for economic as well as social purposes. Strategy 5.3 Essential infrastructure is constructed, maintained and renewed to meet the needs of current and future residents.

Background Information

The following petition was tabled at Council's Ordinary Meeting on 10 February 2016 from residents in the area of Empire Road and Lancashire Street, Long Gully, as outlined below:

1. "REQUEST FOR NEXT BUDGET TO ALLOCATE FUNDS FOR THE FOLLOWING a. Seal roads on Empire & Lancashire Roads. b. Part Closure of Empire Road, Stray Street end. c. Erect signage/cameras - warning against rubbish dumping/drug use/hooning. 2. ISSUE a. Extreme dust from Empire Road and Lancashire Road b. Car accidents/weekly hooning/safety issues Empire & Lancashire Roads c. Frequent drug use & rubbish dumping in Parks Victoria opposite side in Empire Road & on Empire Road. 3. REASONS FOR ONGOING ISSUES a. Surrounds owned by DSE & Parks Victoria, isolation and few permanent resident/housing in street, attracts drug users, rubbish dumping, hooning. b. Across the road from densely populated commission housing (Stray St Long Gully) attracts young people to carry on the above. c. People in Bendigo aware of the isolation and gather in Parks Victoria land off Empire Road, Stray Street end for drug use, rubbish disposal and speeding, placing local & Empire Street residents health & safety at a high risk. Property damage due to cars speeding & spraying stones resulting in damaging parked cars on residential properties in Empire Road. (Police have been called and damages reported). d. Hotter weather causing extreme dust problems from unsealed roads and car traffic/hooning, resulting in ongoing problems with washing on the line of residents in Empire & Lancashire Road, cooling systems need extra servicing due to dust and subsequent extreme dust in our homes. e. Grading roads every year adds up to more wasted money spent as it is only a temporary solution to a very old established area zoned residential, which has been overlooked for too long."

The petition contained 12 signatures.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Council resolved "that the petition be received and a response be prepared within three (3) meetings and an onsite meeting be arranged between Councillors, residents and representatives of the Engineering & Public Space unit, prior to the preparation of the report."

An onsite meeting between residents, Councillors and the City of Greater Bendigo's (City) Coordinator Infrastructure Development was conducted on 25 February 2016. At this meeting, residents reinforced the issues submitted in the petition and elaborated on their safety concerns regarding the alignment of Lancashire Street, the lack of barriers on the Sparrowhawk Gully culvert, and the safety of the intersection at Empire and Sparrowhawk Road.

In response to the concerns of local residents, a review of road infrastructure in the area was undertaken by City officers, including two intersections on Sparrowhawk Road (Empire Road and Lancashire Street) and the culvert across Sparrowhawk Gully. Council considered a report in response to the petition and detailing the outcome of this review at their 13 April 2016 Ordinary Meeting, resolving:

"That Council, having considered the issues in relation to Empire Road and Lancashire Street: 1. Note the works to be undertaken by the City of Greater Bendigo including the 12 month trial closure of Empire Road from Stray Street to Lancashire Street, the installation of bridge width markers across the Sparrowhawk Gully culvert, and changes to the intersection of Empire Road and Sparrowhawk Road to minimise risk due to limited sight distance. 2. Support the assessment and prioritisation of further works in this location through the Capital Works Program. 3. Notify the submitters of the petition of Council's decision." Bridge markers across the Sparrowhawk Gully culvert and a left/in/left out treatment to the intersection of Empire Road and Sparrowhawk Road were installed in early-May 2016. The trial closure of Empire Road between Stray Street and Lancashire Street, Long Gully was put in place mid-June 2016 for a period of twelve months.

Towards the end of the twelve month trial closure, traffic counts were undertaken to gauge traffic volume impacts and surveys were mailed to nearby residents to obtain feedback on positive and negative impacts of the closure.

Report

As the trial closure period drew to an end, feedback surveys were mailed to 18 properties in the vicinity of the closure, with twelve submissions received. The mail out area is shown in Figure 1 below.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Figure 1: Mail out regarding Empire Road Trial Closure

Properties close to the closure were in favour of retaining the closure based on a reduction in dust and antisocial behaviour. It was however recognised by these residents that much of the illegal and antisocial behaviour is being moved on to other locations and that alternative access points to the Crown land are being utilised.

Objectors to the trial closure identified that antisocial behaviour is now more prevalent at the western end of Empire Road and the surrounding area. Concern was also expressed regarding the width of the bridge across the Sparrowhawk Gully culvert on Lancashire Street, and conflicts between residential and commercial traffic across this section of bridge resulting from the restricted access from Stray Street directing traffic through Lancashire Street.

With feedback obtained being based on the residents perception of the area's issues, traffic counts were undertaken (location as shown in Figure 2) prior to the trial closure and again recently to provide some objective information for consideration. Traffic counts undertaken in October 2015 indicated a traffic volume of 53 vehicles per day. Post- closure in May 2017, the traffic volume was 41 vehicles per day. While this represents a significant reduction in percentage terms (23%) it is still reflective of traffic generated from properties in Empire Road with minimal external traffic. These figures also reiterate that this stretch of road receives low amounts of traffic compared to many other gravel roads in the municipality.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Figure 2: Location of traffic counts:

Traffic data also gives insight into driver behaviour. The speed limit on Empire Road is the default limit for an urban area being 50km/h. Both traffic counts indicate similar speed results with average speeds in the vicinity of 45km/h and maximum speeds of approximately 80km/h. Of the small traffic volume, a significant level of drivers travel above the speed limit but this is not unexpected given the length of the road, relatively sparse adjoining development and low traffic volume. Traffic volume data will be passed onto Victoria Police to inform any enforcement undertaken in the area.

In regards to the ongoing consideration of sealing Empire Road and Lancashire Street, construction and sealing of gravel roads is undertaken on a prioritised basis with a range of evaluation criteria such as traffic volume, traffic speed, maintenance costs, housing development density etc. informing a projects priority within the program. Based on evaluation criteria, the sealing of Empire Road and Lancashire Street are not considered as high priorities when compared with other gravel roads in the capital works database.

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Planning for Growth - Reports Ordinary Meeting - 21 June 2017

Another element of resident feedback related to an outcome of the previous investigations in 2015 being the prohibition of right turns to and from Empire Road at Sparrowhawk Road. As resolved by Council in April 2016, these changes were undertaken to accommodate poor sight distance at this intersection due to the horizontal and vertical alignment of Sparrowhawk Road west of the Empire Road intersection. The sight distance does not meet the safety guidelines for vehicles to turn right into Empire Road from Sparrowhawk Road, or to turn right out of Empire Road into Sparrowhawk Road. As such, double white lines were installed on Sparrowhawk Road at Empire Road to prohibit these turning movements and Empire Road at Sparrowhawk Road was widened to betted facilitate left turns from Sparrowhawk Road into Empire Road. Works to improve the sight distance to safely enable right turns were not considered appropriate or cost effective due to significant earthworks required to accommodate the Coliban Water race which crosses Sparrowhawk Road at this location and the level of native vegetation removal that would accompany these works. While the double white lines do impact access to Empire Road at the Sparrowhawk Road end, from a traffic safety perspective, removal of this treatment is not supported.

Consultation/Communication

Throughout the trial period, the City has had regular discussions with residents opposed to the trial closure and the installation of the double white lines on Sparrowhawk Road.

As outlined above, feedback surveys were sent to 18 properties in the area with twelve properties providing a response.

Resource Implications

Works undertaken to date have been funded from the road maintenance budget.

Attachments

1. Extract from Minutes of Ordinary Meeting 13 April 2016 - Response to Petition: Empire Road and Lancashire Street, Long Gully

PAGE 138 Presentation and Vibrancy/Productivity/Sustainability - Reports Ordinary Meeting - 21 June 2017

5. PRESENTATION AND VIBRANCY

Nil

6. PRODUCTIVITY

Nil.

7. SUSTAINABILITY

Nil.

PAGE 139 Leadership and Good Governance - Reports Ordinary Meeting - 21 June 2017

8. LEADERSHIP AND GOOD GOVERNANCE

8.1 COUNCIL PLAN 2016-2017 - THIRD QUARTER REPORT TO 31 MARCH 2017

Document Information

Author Lyn Talbot Corporate and Community Planner

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Purpose

The purpose of this report is to provide a third quarter report on the 2016-2017 year of the City of Greater Bendigo 2013-2017 Council Plan.

Summary

The Council Plan identified the key issues that have provided strategic direction to Council over the period 2013-2017 to address the community’s needs and aspirations and the relevant organisational activities.

In this final year of the 2013-2017 Council Plan cycle many important projects have been completed, including construction of the Canterbury Park Pavilion in Eaglehawk and others are significantly progressed including the pavilion at Barrack Reserve in Heathcote. Some major projects, such as the new Greater Bendigo Indoor Aquatic Leisure and Wellbeing Centre at Kangaroo Flat and upgrades at the Soldiers Memorial Hall, Bendigo Stadium and the Bendigo Tennis Centre, will be completed in the first phase of the 2017-2021 Community Plan cycle.

The Council Plan has been based around five broad themes, each with a number of Strategic Objectives and Strategies. Each Strategy has Actions that are relevant for the current year.

The five themes are: 1: Leadership and Good Governance 2. Planning for Growth 3: Presentation and Vibrancy 4. Productivity 5: Sustainability

PAGE 140 Leadership and Good Governance - Reports Ordinary Meeting - 21 June 2017

RECOMMENDATION

Greater Bendigo City Council acknowledges progress against the actions set out in the 2016-2017 City of Greater Bendigo Council Plan.

RESOLUTION

Moved Cr Fyffe, Seconded Cr Metcalf

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

The Council Plan 2013-2017 was adopted by Council on 19 June 2013.

Background Information

In accordance with Section 125 of the Local Government Act 1989 regular reporting about service delivery and performance is an obligation to Council and community members.

Attachments

1. Report for the period 1 January 2017 to 31 March 2017.

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City of Greater Bendigo Council Plan Progress Report

Period: January - March 2017

Quarterly Report

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.1 Good governance principles are used to guide strategic decision-making 1.1.1: Provide high-level strategic advice to In Progress 75% Council successfully complied with the Rate Capping CHIEF EXECUTIVE 30/06/2017 Council to enable it to meet its legislative requirements as set out by the Essential Services OFFICER responsibilities. Commission and Local Government Victoria.

The Victorian Electoral Commission completed the conduct of the Council election under contract to the Council. The City met all of its obligations regarding the election including designated returns from candidates.

The Council has been provided with a list of statutory obligations that are required following the election of the Council. These include Councillors-elect signing the Code of Conduct and taking the Oath or Affirmation at the formal swearing in of the Council. Other obligations including the review of the Council Code of Conduct, review of delegation to the CEO, preparation of the Council Plan (Community Plan) and the Council Budget, Review of the Municipal Strategic Statement, the Road Management Plan and the Municipal Public Health and Wellbeing Plan.

In accordance with Section 76C(2) of the Local Government Act, a review of the Council Code of Conduct has been completed and was considered at a Special Meeting of Council held on 15 February and signed by all Councillors within the required timeframe.

An additional presentation on the planning process has

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.1 Good governance principles are used to guide strategic decision-making been provided and further sessions will be arranged to provide an explanation of consultation meetings and appeals to VCAT.

The Councillor Charter - Protocol for Councillors and Staff Working Together, has been supported by Councillors.

A session with Mr David Wolf from the Local Government Inspectorate has been held to assist Councillors address serious complaints. An information session has also been held to advise Councillors on the legislative framework for Local Government including the Victorian Constitution, the Local Government Act and the 126 other Victorian Acts that have duties, functions and powers for Council.

1.1.2: Meet Local Government legislative In progress 75% All legislative requirements have been met to date. A MANAGER EXECUTIVE 30/06/2017 requirements and support Councillors in progress review was conducted with Councillors. Further SERVICES their role using Good Governance principles. work has been planned over the next 3 months.

1.1.3: Complete planning for the 2016 Council In progress 90% Council role in planning for the 2016 Election is complete. MANAGER EXECUTIVE 30/06/2017 elections and the induction and training of Initial induction and training of Councillors has taken place SERVICES Councillors following the election. and is continuing in various forms as part of normal business. A review has been undertaken of the induction plan and there only are few key induction items remaining.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.2 Maintain strong and positive relationships with the Federal and State Government and relevant departments and agencies and advocate to ensure that the required infrastructure, key projects, policies and services are in place as our community grows 1.2.1: Take a lead role in the Regional Partnership In progress 75% Regional Partnerships Forum - Mr Nigel McGuckian, Chair of CHIEF EXECUTIVE 30/06/2017 Forum and Regional Cities Victoria to Regional Partnerships Loddon Campaspe attended the two OFFICER benefit the region and the City, including Council community planning sessions to identify any regional action on water security. community priorities that can be considered in the development of Regional Partnerships priority projects.

Regional Cities Victoria - the concept of Liveability Indicators is being explored by Regional Cities Victoria and at its meeting in February, it was recommended that a specialist economics consultant be engaged to analyse relevant data across Regional Cities Victoria cities to establish a common set of key indicators. This is as a result of City of Greater Bendigo establishing a set of indicators to measure the liveability of Bendigo in comparison to other cities and region and to then use that data to inform the City's budget process. Trevor Budge has assisted Regional Cities Victoria in this process.

1.2.2: Meet regularly with relevant Members of In progress 75% The Mayor and Chief Executive Officer have met with CHIEF EXECUTIVE 30/06/2017 Parliament and advocate for funding for Minister Jacinta Allan to provide her with an update on OFFICER required infrastructure, key projects and current projects including Airport Business Park services that bring improved outcomes for infrastructure, future development of Marong and Plan our growing and liveable municipality. Bendigo initiatives.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.3 Contribute to policy and strategy development being led by government and other agencies 1.3.1: Review the impact of rate capping on the In progress 75% An updated Long Term Financial Plan has been developed DIRECTOR 30/06/2017 City’s long term financial sustainability and to incorporate the 30 June 2016 year end position, and the CORPORATE community aspirations for services and assumptions underpinning preparation of the 2017/2018 PERFORMANCE facilities and use this to inform future budget have informed the detailed budget process. advocacy activities to the State Government for the best outcome for our community. Advocacy activities to the Essential Services Commission and state government are continuing, most recently through participation in the Fair Go Rates System technical working group. 1.3.2: Respond to any discussion papers, draft In progress 75% Responded to the Local Government Act Review Directions MANAGER EXECUTIVE 30/06/2017 Bills and proposed changes to the Local Paper and Inquiry into the Sustainability of Victoria's Rural SERVICES Government Act 1989 within required and Regional Councils. Any opportunities will be taken. deadlines.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.4 Continue to improve Council's communications and engagement practices to support open and inclusive decision making and reach diverse audiences 1.4.1: Implement the Community Engagement In progress 75% The updated Community Engagement plan and template MANAGER STRATEGY 30/06/2017 Framework to guide engagement was adopted earlier in 2015/16. opportunities, timetables and feedback Training sessions with staff have been held. throughout strategy and policy development and service reviews. 1.4.2: Provide seamless and consistent In progress 75% This is a core requirement of the Communications Unit and PRINCIPAL 30/06/2017 information to the community about is delivered through the use of various tools - media COMMUNICATIONS Council’s policies and processes. releases, social media, advertising (radio, television, print, ADVISER digital) e-newsletter, GB Magazine and video. The

PAGE 146

City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.4 Continue to improve Council's communications and engagement practices to support open and inclusive decision making and reach diverse audiences Communications Unit uses both traditional (print, radio and television) and digital methods (social media, e-newsletter, online publications) to ensure that it is able to reach residents of all ages.

The Communications Unit is also undergoing Community Engagement training, so it can better engage with residents and create more opportunities for them to be informed and have their say. 1.4.3: Use more innovative approaches and new In progress 75% The City uses an e-newsletter, YouTube and social media to PRINCIPAL 30/06/2017 technologies to inform and engage the inform the community. This complements traditional methods COMMUNICATIONS community. of information delivery, such as media releases and ADVISER advertising.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.5 Greater Bendigo residents receive responsive, accessible and inclusive customer services 1.5.1: Implement actions set out in the Information In progress 75% The final IT Strategy was endorsed in July 2016, and MANAGER 30/06/2017 Technology Digital Strategy to meet implementation is now underway. Early work has involved INFORMATION increased and changing service establishing a new IT Steering Committee, and a range of MANAGEMENT requirements. supporting application steering committees. Work has also commenced on development of a new Knowledge Management Strategy for Council. Business cases have also been prepared to progress key initiatives in 2017/2018, intended to drive efficiencies and improve service provision to Council's customers.

PAGE 147

City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.5 Greater Bendigo residents receive responsive, accessible and inclusive customer services 1.5.2: Continue to implement the Customer In progress 75% The performance of the Unit against the set service MANAGER CUSTOMER 30/06/2017 Service Charter and improve satisfaction standards contained in the Charter continues to be high. Unit SUPPORT with customer service and responsiveness. staff have been proactive in the promotion of the Charter throughout the organisation by: presenting at new staff induction sessions; comprehensive reporting of performance; having significant input into the development of relevant staff training and development opportunities; attendance at various Unit staff meetings.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.6 Programs, projects and services are guided by best practice principles and delivered to respond to community needs 1.6.1: Develop a Project Management Office Completed 100% The organisation restructure has elevated the Project MANAGER, 30/06/2017 Centre of Excellence (methods, processes, Management Office to a new business unit. Work will now CONTRACTS & tools, templates etc.) in line with Project commence on handover of Project Management Office PROJECT Management Office best practice principles. functions to the new manager when recruited. COORDINATION 1.6.2: Undertake a program of service reviews to In progress 75% The service review program is progressing well in SERVICE REVIEW 30/06/2017 ensure services provided by the 2016/2017, and continues to be developed and refined. COORDINATOR organisation are efficient and matched to community priorities. At the 22 November 2016 Executive Management Team meeting it was agreed that the current schedule be reviewed to consider opportunities of rescheduling like or partner services in the same cycle and ensure planned reviews will be strategic and meet objectives. The review schedule and process have been updated to reflect these improvements, and a range of training and support has been delivered to assist staff to undertake this work.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.6 Programs, projects and services are guided by best practice principles and delivered to respond to community needs In March 2017, seven services presented their Recommendations Summaries or Implementation Plans to EMT and received feedback regarding: proposed recommendations, guidance on items that can be further investigated through a Business Improvement process or Service Review and recommendation implementation resourcing.

The next round of reviews has commenced, and three services are currently in the Scope and Plan stage of the Service review process. The program and process are continually being reviewed and improved. 1.6.3 Implement continuous improvement In progress 75% A Continuous Improvement register has been added to the MANAGER WORKS 30/06/2017 strategies in the Works area in accordance Integrated Management System and reported as part of with best practice guidelines. Integrated Management System reporting. Improvements have been made on incident reporting, site inspections, maintenance of plant and equipment and purchasing. There is a current pilot underway for a significant improvement to the servicing of defects and maintenance requests via the "Konnect" development. 1.6.4 Deliver the budgeted works program, both In progress 75% An apprentice started 16 January to support career MANAGER WORKS capital and maintenance and enhance pathways. Creation of template for positions within the planning for the future with relevant skills Works Unit to allow for knowledge sharing and capture of development. information has been completed. The Construction capital works are being delivered according to the annual plan and likely to deliver over 90% of the projects by 30 June.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.7 The organisation has the right people who succeed in delivering the best outcomes 1.7.1: Implement a Performance Management Completed 100% The Performance Evaluation System (PES) has been MANAGER, PEOPLE 30/06/2017 Framework, Change Management Plan and implemented and is being used for 2015/16 and 2016/17 AND PERFORMANCE an information technology software system performance and development plans. Supporting which is capable of facilitating performance documentation and training has been provided and will be management for all levels of the ongoing. organisation. The Organisational Culture Plan provides a framework for an ongoing change management strategy that recognises employee performance and development, including performance management. The strategy has proved useful in guiding implementation of the PES system and process.

The focus for the future will be on ongoing development and refinement of the system and process, for example supporting areas that do not have system access to fully participate in the PES process.

1.7.2: Implement the recommendations arising Completed 100% Results from the work done on Safety Culture have been MANAGER, PEOPLE 30/06/2017 from the Safety Culture Review to continue incorporated into the wider Culture Plan. AND PERFORMANCE to strengthen the organisation’s commitment to staff safety.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.8 Sustain the long term financial viability of the Council 1.8.1: Further develop the 10-year Long Term In progress 80% Council's Long Term Financial Plan (LTFP) continues to MANAGER FINANCE 30/06/2017 Financial Plan incorporating the ongoing provide a sound basis for strategic and sustainable long term changes to Victorian Legislation and Council management of Council's resources and financial position. decisions with regards rate-capping. The Long Term Financial Plan has been updated to include the actual results reported at 30 June 2016, and the adopted budget for 2016/2017. The Plan formed the basis for development of the proposed 2017/2018 budget for Councillors, and will subsequently be again updated once the final budget is adopted. The Plan also provided the foundation for the development of the Strategic Resource Plan, incorporated within the proposed 2017/2018 budget document.

The Plan reflects Council's decision to develop the 2017/2018 budget on the basis of the rate cap set by the state government at 2%, with future year modelling also reflecting the limitations of the rate cap. 1.8.2: Thoroughly evaluate the potential long- term In progress 75% Representations have been made to Department of CHIEF EXECUTIVE 30/06/2017 impacts of any shift of responsibility or Environment, Land, water and Planning regarding the lack of OFFICER reduction in funding from the State State funding to support Crown Land Committees of Government, before agreeing to continue to Management and the trend for volunteer committees to hand fund service delivery, fund new services or responsibility of reserves to Council. take over responsibility for assets. Malone Park in Marong has been used as a case study to demonstrate this.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.8 Sustain the long term financial viability of the Council 1.8.3: Advocate to maintain the long-term local In progress 75% Council continues to provide advocacy in this area. DIRECTOR 30/06/2017 government position that the management PRESENTATION & of groundwater and levee banks are a State Director Presentation and Assets also represents the City on ASSETS Government responsibility. the newly formed Victorian Floodplain Management Strategy Implementation Reference Committee.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.9 Enhance the capability and capacity of the City to meet its obligations in the management of emergencies 1.9.1: Develop community engagement strategies In progress 75% A number of engagement initiatives have been developed and MANAGER 30/06/2017 with a focus on emergency management implemented to build a stronger and resilient community: COMMUNITY and the development of a stronger and more  Promoted resources such as VicEmergency app and the PARTNERSHIPS resilient community. VicEmergency line so that community members have quick and easy access to key information about emergency incidents that may affect them.  Provided support for community planning groups to undertake aspects of community emergency planning, including risk assessment. Axedale Our Town Our Future has recently undertaken a risk assessment.  Applied for grants through State and Federal Government to pilot relevant resources and tools for use in community emergency planning in rural communities and interface areas. Focus on vulnerable people.  Completed service review of the City's emergency management service.

PAGE 152

City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 1 Leadership and good governance

Strategic 1. Council demonstrates leadership in its decisions to meet future needs and challenges Objective: 2. Long-term planning and prudent financial management ensure financial sustainability 3. Lobbying and advocacy about agreed priorities place Greater Bendigo at the forefront of policy and funding considerations 4. Community members are supported to take an active part in democratic engagement 5. Continuous improvement methods are used to ensure excellence in service delivery 6. Long term planning and staff capacity building help to develop a resilient organisation

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 1.9 Enhance the capability and capacity of the City to meet its obligations in the management of emergencies 1.9.2: Ensure the emergency management In progress 90% The City continues to enhance its capability and capacity to MANAGER 30/06/2017 arrangements for the City are aligned with meet obligations in management of emergencies. Most recent COMMUNITY Emergency Management Victoria policies action includes completing a Service Review of Emergency. PARTNERSHIPS and procedures, and implement the Cluster Management, applied for multiple grants to support work, and Municipal Emergency Management Plan in contributing to the Emergency Management Victoria Resilient partnership with surrounding municipalities. Recovery discussion paper and Local Government Victoria Council in Emergencies directions paper. No audit of the City's arrangements has occurred since the successful assessment in August 2016.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 2 Planning for growth

Strategic 1. Greater Bendigo plans for the needs of our growing population through the preparation of long-term strategies and the development Objective: of 'major new assets' and supporting infrastructure 2. Greater Bendigo residents, businesses and communities are connected with accessible transport options 3. Planning ensures residents have access to diverse, affordable and sustainable housing choices 4. Effective telecommunication options connect businesses and community members

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.1 To maintain the unique character of Greater Bendigo, Council delivers major projects that accommodate the growing population and diversifies the economy 2.1.1: Complete the Greater Bendigo Indoor In progress 40% Main construction is 40% complete. Pool piling is completed MAJOR PROJECTS 30/06/2017 Aquatic and Wellbeing Centre in Kangaroo and steel is being erected on site. First floor slab has been MANAGER Flat. poured and pre-cast panels in plant room have been erected. Water main upgrade contract has been awarded. 2.1.2: Continue development of the Bendigo In progress 30% The contract has been awarded for the Garden for the MANAGER 30/06/2017 Botanic Gardens ‘Garden for the Future’ Future. Works commenced in April 2017, to be completed by ENGINEERING & project, including completion of the Visitor Dec 2017. Business Development Plan for the Visitor Hub is PUBLIC SPACE Hub design. being prepared. The Visitor Hub design project has been included as part of the Draft 2017/18 Council Budget. 2.1.3: Complete the expansion and upgrade of the In progress 60% Construction is continuing and Stage Three expression of MAJOR PROJECTS 30/06/2017 Bendigo Airport Stage Two, and continue interest funding application lodged with Regional MANAGER planning and attraction of funding to Development Victoria. progress Stage Three, the Business Park. 2.1.4: Soldiers’ Memorial Hall Revitalisation In progress 60% Required funding for the project has been obtained through PROJECT 30/06/2017 project, Pall Mall: Advocate for State and government grants, the City and local contribution. Detailed COORDINATOR, Federal funding support so construction can design has been completed. Works anticipated to BUILDINGS commence. commence early May subject to tender outcome. 12 - 18 INFRASTRUCTURE month construction period expected.

Expression of Interest process to pre select suitably qualified and experienced contractors completed with Tenders to close on 4 April 2017, evaluation 7 April 2017 and preferred contractor selected by late April.

2.1.5: Complete the design for the Strathfieldsaye Completed 100% Tender evaluation completed for Council approval. MANAGER ACTIVE AND 30/06/2017 Community Hub. HEALTHY COMMUNITIES

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 2 Planning for growth

Strategic 1. Greater Bendigo plans for the needs of our growing population through the preparation of long-term strategies and the development Objective: of 'major new assets' and supporting infrastructure 2. Greater Bendigo residents, businesses and communities are connected with accessible transport options 3. Planning ensures residents have access to diverse, affordable and sustainable housing choices 4. Effective telecommunication options connect businesses and community members

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.1 To maintain the unique character of Greater Bendigo, Council delivers major projects that accommodate the growing population and diversifies the economy 2.1.6: Complete the expansion of the Bendigo In progress 40% Main construction is 40% complete. Steel is continuing to MAJOR PROJECTS 30/06/2017 Stadium. being erected on site, fixed seating planks have been MANAGER installed. Slabs are continuing to be poured. 2.1.7: Progress reconstruction works at the In progress 30% International Tennis Federation courts complete. Building - MANAGER ACTIVE AND 30/06/2017 Bendigo Tennis Centre in partnership with 30% complete, car park - 70% complete. Grandstand under HEALTHY the Bendigo Tennis Association and design - 5% complete. 7 courts - 20% complete. COMMUNITIES continue advocacy for additional external funding. 2.1.8: Promote opportunities for and the benefits of In progress 50% The process of advocacy is ongoing. Plan Greater Bendigo MANAGER STRATEGY 30/06/2017 CBD living in Bendigo. includes this - further work being undertaken as part of the Housing Strategy. 2.1.9: Work with Marist College Bendigo to deliver Completed 100% Official opening was held on March 23, 2017. MANAGER ACTIVE AND 30/06/2017 a range of facilities to be shared by the HEALTHY school and local community. COMMUNITIES 2.1.10: Continue implementation of the Rosalind In progress 15% City of Greater Bendigo departments and relevant agencies MANAGER 30/06/2017 Park Master Plan by undertaking works for are participating in Rosalind Park Community Advisory ENGINEERING & the redevelopment of the former Municipal Committee. Detailed design of former Municipal Baths has PUBLIC SPACE Baths. been included in the Draft 2017/18 Council Budget.

2.1.11: Progress implementation of the Barrack In progress 60% Construction 60% complete and design of pool solar 90% MANAGER ACTIVE AND 30/06/2017 Reserve Master Plan by completing complete. HEALTHY construction of the stadium, including COMMUNITIES undertaking landscape planning for the swimming pool solar extension project. 2.1.12: Continue planning and attraction of funding In progress 20% Waiting on the Minister's response regarding planning MAJOR PROJECTS 30/06/2017 to progress the Marong Business Park in approvals. MANAGER conjunction with the State Government.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 2 Planning for growth

Strategic 1. Greater Bendigo plans for the needs of our growing population through the preparation of long-term strategies and the development Objective: of 'major new assets' and supporting infrastructure 2. Greater Bendigo residents, businesses and communities are connected with accessible transport options 3. Planning ensures residents have access to diverse, affordable and sustainable housing choices 4. Effective telecommunication options connect businesses and community members

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.2 Council manages the planning and development of the City through the preparation of major strategies and effective amendments to the planning scheme 2.2.1: Complete and implement the following major In progress 75%  Commercial Land and Activity Centre Strategy planning MANAGER STRATEGY 30/06/2017 strategies through planning scheme scheme amendment has been adopted by Council. amendments:  Maiden Gully Precinct Structure Plan and Development - Commercial Land and Activity Centre Contributions Plan - the final plan is awaiting work by Strategy consultants - report to council in June. - Maiden Gully Precinct Structure Plan,  Intensive Animals Industries is on hold awaiting including a Development Contributions government response to the Advisory Committee Plan recommendation. - Intensive Animal Industries  The ITLUS amendment has now been implemented - Housing Strategy through the planning scheme. - Connecting Greater Bendigo: Integrated  Draft Housing Strategy Implementation Plan report to Transport and Land Use Strategy council in June, which will inform the planning scheme amendment. 2.2.2: Commence and significantly progress the La In progress 50%  University Precinct Plan project will start in May. MANAGER STRATEGY 30/06/2017 Trobe University Precinct Plan and Structure  Marong Precinct Project is 60% complete. First draft Plans for the Heathcote, Goornong, Structure Plan on public display. Redesdale and Marong townships.  Heathcote project commenced in March 2017. Report to Council - background work completed.  Goornong will start in the second quarter of 2017.  Redesdale will commence late 2017.

2.2.3: Complete Urban Design Frameworks for In progress 60% The Strathfieldsaye Urban Design framework is completed MANAGER STRATEGY 30/06/2017 Maiden Gully and Strathfieldsaye main and adopted at the March meeting. streets. The Maiden Gully process will start in April 2017. Background work commenced.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 2 Planning for growth

Strategic 1. Greater Bendigo plans for the needs of our growing population through the preparation of long-term strategies and the development Objective: of 'major new assets' and supporting infrastructure 2. Greater Bendigo residents, businesses and communities are connected with accessible transport options 3. Planning ensures residents have access to diverse, affordable and sustainable housing choices 4. Effective telecommunication options connect businesses and community members

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.2 Council manages the planning and development of the City through the preparation of major strategies and effective amendments to the planning scheme 2.2.4: Complete the St John of God Hospital In progress 40% The St John of God process will be linked to the Housing MANAGER STRATEGY 30/06/2017 Precinct Master Plan and the Eaglehawk Strategy Implementation Plan, and the development of a Railway Station Precinct Master Plan in Golden Square Precinct Development Plan will be presented collaboration with relevant partners. to Council in July.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.3 Sustainable transport options are supported in the Connecting Greater Bendigo: Integrated Transport and Land Use Strategy (ITLUS) 2.3.1: Complete further works to consolidate In progress 60% Design completed for section of Spring Gully Creek Path. MANAGER 30/06/2017 regional cycle and pedestrian linkages, Approval from VicTrack for path under McIvor Highway has ENGINEERING & including design and construction of been granted. Cultural Heritage Management Plan submitted PUBLIC SPACE improved shared networks to access for Strathfieldsaye to Junortoun Path to identify areas of commercial, recreational and community cultural significance that may impact project delivery as services. required under Section 27 (National Parks Act 1975) agreement with Parks Victoria. Review of Walking & Cycling Strategy commenced. Assistance has been provided to community in regard to potential trails in Heathcote and improvements to the O'Keefe Rail Trail. Involvement in discussions between Parks Victoria, the City and Friends of the Bendigo Kilmore Rail Trail regarding the reinstatement and maintenance of the Bendigo Bushland Trail.

2.3.2: Complete investigations into the relative In progress 5% Due to other priorities, brief is still in concept stage, however MANAGER 30/06/2017 merits of completing the Bendigo Creek we aim to have a consultant appointed in the last quarter to ENGINEERING & Linear Cycle Path through the Bendigo city progress this project. PUBLIC SPACE centre via Hargreaves Street and/or Bendigo Creek and commence implementation of the recommendations.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 2 Planning for growth

Strategic 1. Greater Bendigo plans for the needs of our growing population through the preparation of long-term strategies and the development Objective: of 'major new assets' and supporting infrastructure 2. Greater Bendigo residents, businesses and communities are connected with accessible transport options 3. Planning ensures residents have access to diverse, affordable and sustainable housing choices 4. Effective telecommunication options connect businesses and community members

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.3 Sustainable transport options are supported in the Connecting Greater Bendigo: Integrated Transport and Land Use Strategy (ITLUS) 2.3.3: Implement the joint VicRoads and Council In progress 20% Project has stalled due to lack of VicRoads' commitment and MANAGER 30/06/2017 SmartRoads framework and principles for resources to progress due to changes to staffing at ENGINEERING & urban Bendigo. VicRoads Regional Office. PUBLIC SPACE

To be discussed at next liaison meeting with VicRoads. 2.3.4: Increase footpath maintenance in In progress 75% Regular meeting with inspectors to improve work MANAGER WORKS 30/06/2017 accordance with the Road Management efficiencies. Plan. Contractor performance has been well managed and it is expected the application improvements (Konnect) are expected to further improve defect resolution. 2.3.5: Complete ‘transport hub and urban renewal In progress 50% Bendigo and Eaglehawk plans have been completed. MANAGER STRATEGY 30/06/2017 implementation plans’ for Bendigo, Epsom and Kangaroo Flat will be deferred to 2017/18. Eaglehawk, Epsom and Kangaroo Flat railway stations and surrounding precincts. 2.3.6: Continue to implement Connecting Greater In progress 50% The appointed staff member continues to implement various MANAGER STRATEGY 30/06/2017 Bendigo: Integrated Transport and Land Use actions form the strategy. At the March meeting Council Strategy (ITLUS) through a program of adopted a program of community engagement and community engagement, targeted governance structure including establishment of a steering infrastructure and recommended committee, community reference group, technical working developments, with a particular focus on group and project working groups. healthy active travel and travel behaviour change. 2.3.7: Work with VicRoads to ensure the outcome In progress 75% Involvement in Community Consultation forums, Community MANAGER 30/06/2017 for improvements to Napier Street, White Consultation Group and direct meetings with VicRoads. ENGINEERING & Hills is consistent with Connecting Greater Submission provided to VicRoads on community PUBLIC SPACE Bendigo - the Integrated Transport and Land consultation and draft plans. Use Strategy (ITLUS).

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 2 Planning for growth

Strategic 1. Greater Bendigo plans for the needs of our growing population through the preparation of long-term strategies and the development Objective: of 'major new assets' and supporting infrastructure 2. Greater Bendigo residents, businesses and communities are connected with accessible transport options 3. Planning ensures residents have access to diverse, affordable and sustainable housing choices 4. Effective telecommunication options connect businesses and community members

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.3 Sustainable transport options are supported in the Connecting Greater Bendigo: Integrated Transport and Land Use Strategy (ITLUS) Landscaping of streetscape is of significance to the City and the City has had significant involvement in continued design works. Road reconstruction works in Goynes Road brought forward and now underway to minimise community disruption during Napier Street works expected late 2017/early 2018. 2.3.8: Complete the Greater Bendigo Freight Study In progress 75% Interviews underway in March 2017 quarter with the MANAGER ECONOMIC 30/06/2017 in collaboration with the State Government. Transport operators to understand freight movements and DEVELOPMENT challenges under the next phase of this major study. State Government funding for a regional freight investigations granted to City. Specific funding for the existing project is no longer expected. Draft report will be available in the June quarter for broad community comment following further rigorous research and the commencement of initial analysis.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.4 Increase access to IT communications options for residents and visitors 2.4.1: Prepare a Greater Bendigo Digital Strategy In progress 75% No new action in March 2017 quarter, however the roll out of MANAGER ECONOMIC 30/06/2017 to take advantage of NBN. NBN continues to be on target for 2017. DEVELOPMENT

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 2.5 Housing options provide broader choice in order to meet current and future community expectations and needs 2.5.1: Complete a Housing Strategy that In progress 75% Council has adopted the Strategy. Some finalisation work is MANAGER STRATEGY 30/06/2017 implements the Greater Residential being completed and this will be reported to Council in June. Development Strategy and provides a framework to meet the needs of ‘housing for all’ with respect to diversity and accessibility.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.1 Greater Bendigo has attractive and accessible parks, public places and streetscapes that are widely used and enable people to be healthy and active 3.1.1: Complete the Greater Bendigo Public Space In progress 75% The second and current stage of the project, involving the MANAGER STRATEGY 30/06/2017 Plan in partnership with the Community development of a 50-year conceptual public space vision, is Wellbeing and Presentations and Assets nearing completion following extensive community Directorates and commence consultation and will be reported to council in April. implementation. Stage 3 will then commence.

3.1.2 Implement community strategies, policies In progress 80% Suite of policies being considered by internal working group MANAGER ACTIVE AND 30/06/2017 and projects that support active healthy including facilities, fees and charges, capital contributions HEALTHY living, including continuing to apply the and in-kind contributions. COMMUNITIES results of the Active Living Census. 3.1.3: Deliver high quality services and upgrades In progress 75% Maintenance activities are being delivered in accordance MANAGER PARKS & 30/06/2017 to parks, natural reserves and streetscapes with the Parks & Natural Reserves Service Delivery Plan. NATURAL RESERVES that ensure they meet liveability, Capital improvements to parks are continuing. accessibility and legislative requirements as our City grows, including implementing Council’s Tree Management Strategy and upgrading sportsfields, play spaces and furniture. 3.1.4: Continue improvements to irrigation systems In progress 85% Irrigation improvements to Weeroona Oval have been MANAGER PARKS & 30/06/2017 and water management processes in parks completed. Contract has been appointed for upgrades to NATURAL RESERVES and natural reserves. irrigation in Upper Rosalind Park.

Irrigation to the Playground Hill at Cooinda Park has been completed.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.1 Greater Bendigo has attractive and accessible parks, public places and streetscapes that are widely used and enable people to be healthy and active 3.1.5: Support the activation and use of public In progress 75% The summer/autumn quarter recorded 20 bookings equating to MANAGER CUSTOMER 30/06/2017 spaces in the Bendigo CBD for social an event every 3.3 days. Some of the highlight events were: SUPPORT connections and events. School holiday fun day, Youth Expo, Pancake Tuesday, and 3 Moonlight Markets. All of the events (large and small) run during the quarter combined to successfully attract large numbers into the public spaces to enjoy the events and for social interactions. 3.1.6: Negotiate with La Trobe University to finalise In progress 90% Negotiation of road reserve ownership ongoing prior to sale. MANAGER ACTIVE AND 30/06/2017 the long term future for ownership, HEALTHY management and upgrade of the athletics COMMUNITIES track.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.2 Residents and visitors are able to access good quality sports and recreational leisure facilities that are fit for purpose and enable them to celebrate their active, artistic, cultural, sporting and social lives 3.2.1: In partnership with relevant organisations, In progress 50% In this period there was successful staging of the Bendigo MANAGER CAPITAL 30/06/2017 encourage and support artistic and creative Writers Festival, Bendigo International Festival of Exploratory VENUES & EVENTS endeavours and increase community Music and there was significant activity at all venues. Ongoing participation in these. discussion with Creative Victoria in relation to the Regional Centre for Culture 2017/18. 3.2.2: Significantly advance construction of the In progress 50% Detailed design of Eaglehawk Regional Playspace underway. MANAGER 30/06/2017 Eaglehawk Regional Play Space at Construction to commence in May 2017. Strathdale District ENGINEERING & Canterbury Park and continue the program Playspace Stage 2 completed. First stage of community PUBLIC SPACE of play space upgrades across the consultation completed for new playspace at Jerribong municipality. Way/Tununga Circuit, Kangaroo Flat. Further consultation to occur in second quarter of 2017 with construction late in financial year.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.2 Residents and visitors are able to access good quality sports and recreational leisure facilities that are fit for purpose and enable them to celebrate their active, artistic, cultural, sporting and social lives 3.2.3: Ensure high quality presentation and In progress 75% Street sweeping and litter collection has continued according WASTE COORDINATOR 30/06/2017 cleanliness of streets and public spaces. to the agreed program to maintain clean streetscapes.

3.2.4: Work with the Bendigo Chinese Association In progress 90% Consultant has been appointed for completion of a feasibility COMMERCIAL 30/06/2017 to facilitate a sustainable future for the study and business case for a redevelopment of the Golden MANAGER – MAJOR Golden Dragon Museum by finalising the Dragon Museum site. PROJECTS business redevelopment plans and implementing priority actions, including the Draft reports have been submitted to RDV for review. This design, funding and construction timelines process in jointly funded by City of Greater Bendigo, Golden for the Chinese gateway project. Dragon Museum and also RDV and will be completed in 2016/17 Financial year.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.3 Greater Bendigo is a community that values its heritage, art facilities and major events, supports arts and cultural experiences 3.3.1: Foster local artistic talent and increase In progress 60% The Gallery does not have a dedicated space for local DIRECTOR BENDIGO 30/06/2017 participation in the arts in suburban and rural artists, however, an annual exhibition titled 'Going Solo' is ART GALLERY locations, and explore options for an held, whereby artists from the central Victorian region are exhibition space for local artists at the asked to submit proposals with one being chosen and the Bendigo Art Gallery. successful artist awarded a solo exhibition. The successful artist in 2016 is Jud Wimhurst.

The Gallery also offers local artists the opportunity to enter the Paul Guest Drawing Prize. The 2016 event included a number of local artists.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.3 Greater Bendigo is a community that values its heritage, art facilities and major events, supports arts and cultural experiences 3.3.2: Attract, retain and develop major events that In progress 95% Our core function is to attract and retain events. Strategic MANAGER MAJOR 30/06/2017 deliver substantial economic, promotional efforts have managed to grow the events to over 90 each EVENTS and social benefits for Greater Bendigo. year from a base of approximately 20 only a matter of 5 years ago. Many events are now annual repeats which is evidence that the City, as a whole organisation, are supporting and nurturing events leading to them deciding to keep their event in Bendigo.

We are on track to surpass our 2015/16 year performance in event attraction which sore no less than 143,000 people come to Bendigo to participate in an event resulting in estimated economic impact of over $23m.

3.3.3: Continue to offer world class exhibitions at In progress 60% The Gallery continues to offer world class exhibitions and the DIRECTOR BENDIGO 30/06/2017 the Bendigo Art Gallery. next project in early 2017 will centre around the permanent ART GALLERY collection which will highlight the very best of the permanent collection. There is no international content scheduled for 2017.

3.3.4: Ensure the ongoing profile and diversity of In progress 50% In this period, performing arts in the rural communities have MANAGER CAPITAL 30/06/2017 performing arts and entertainment events included: VENUES & EVENTS across the municipality.  Ranters Theatre workshops for young people held in Heathcote and Bendigo.  Ongoing delivery of our Engine Room small towns tours.  Delivery of the Writers Festival event as part of Law Week into Dunolly.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.3 Greater Bendigo is a community that values its heritage, art facilities and major events, supports arts and cultural experiences 3.3.5: Work closely with Bendigo Heritage In progress 75% The City is committed to assisting the Bendigo Heritage COMMERCIAL 30/06/2017 Attractions (Bendigo Trust) to assist, advise Attractions and is in regular contact with their CEO. New MANAGER – MAJOR and accelerate both their short and longer funding agreement is currently being drawn up by staff. PROJECTS term financial sustainability and business prosperity through implementation of the Bendigo Tramways Strategic Plan.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.4 The reputation, profile and attraction of Greater Bendigo and the region are further enhanced through effective promotion 3.4.1: Conserve, interpret and increase activity and In progress 50% Negotiating with commercial contractor for the installation of MANAGER CAPITAL 30/06/2017 use of important Bendigo venues, including air conditioning in Bendigo Town Hall. VENUES & EVENTS the Bendigo Town Hall, Ulumbarra Theatre and The Capital. 3.4.2: Deliver on the major recommendations of In progress 60% The City's Tourism Team and the Regional Board are MANAGER TOURISM 30/06/2017 the Destination Management Plan as working together to build the regional website and develop adopted by the Council, including regional itineraries. A brand study to determine the brand of establishing a regional tourism website and each of the major destinations of the region has been working with Bendigo Heritage Attractions. undertaken. Also undertaken was a digital review of our current performance as the basis for the development of the new regional website which is in the planning phase. The Regional team are in the process of scoping the new digital site which will assist in promoting the whole region. Tourism continues to work with Bendigo Heritage attractions in the development and marketing of their experiences. Currently the Manager of Tourism is a member of the Bendigo Heritage Working Group and continues to support the revitalisation of this key attraction for the City.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.4 The reputation, profile and attraction of Greater Bendigo and the region are further enhanced through effective promotion 3.4.3: Market the Bendigo region to Australian and In progress 70% The Tourism team continues to work hard in this market to MANAGER TOURISM 30/06/2017 international visitors and local residents as a attract international visitors. In 2016 we marketed the Tulip vibrant destination for shopping, dining, the display into weibo and wechat, the Chinese digital medium, arts, and a range of sporting and with operators and the visitor centre reporting an increase in recreational attractions. Chinese visitors to the city.

Staff attended the Australian Tourism Expo in May 2016 and met with 100 international travel agents for a 15 minute time slot. As a result of this we have had a Chinese Tour company develop a new tour to Bendigo and continue to work with the Visit Victoria team to attract the international market.

Recently we had 12 New Zealand travel agents in our city for 2 days taking in all the city has to offer. As a result of the Air Asia media visit we have just received 8 pages in the Air Asia Flight magazine for the month of October.

More recently Echuca Paddlesteamers have worked with us to attract a major Chinese tour company to bring Chinese visitors to the region. We have successfully negotiated Grand City Tours, a major international Chinese Tour Company who is bringing visitors to Bendigo Echuca and Heathcote. This tour began on 27 December 2016. We have recently been accepted into the largest trade show in the southern hemisphere - the Australian Tourism Exchange which will take place in Sydney in 2017.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.5 People are supported to learn about and make decisions that enable them to be connected, safe and the healthiest they can be 3.5.1: Review the Local Laws that regulate and In progress 40% A project plan has been developed and approved by the MANAGER 30/06/2017 control activities in public places, on private Executive Management Team, which details the key ENVIRONMENTAL property, streets and roads to protect the objectives of the project and key actions. A governance HEALTH & LOCAL good order and amenity of the municipality. group has been formed and have met to discuss the project LAWS plan, analysis of current local laws and identification of stakeholders for future engagement.

The next task is for the governance group to develop the community engagement plan and seek approval to commence stakeholder engagement. It is acknowledged that prior engagement through the Public Health & Wellbeing Plan and Council/Community Plan will inform the community engagement process for the Local Law review.

It should be noted that Executive Management Team have directed that the Municipal Places Local Law be also included within this review.

It is now expected that the review process will continue into the next reporting period (17/18) of the Council Plan.

3.5.2: Adopt the updated Domestic Animal In progress 40% The Domestic Animal Management Plan (DAMP) was sent MANAGER PARKING & 30/06/2017 Management Plan (2016-2020) and to the Minister for endorsement in August 2016. The ANIMAL SERVICES implement the first-year actions. department response on the 31 March 2017 was that a Department restructure had interfered with the DAMP's approval (the first of the new DAMPs submitted) but a new brief to the Department Secretary would be prepared asap.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.5 People are supported to learn about and make decisions that enable them to be connected, safe and the healthiest they can be The plan actions continue to be implemented, with approx. 40% of the 2017 actions implemented and many ongoing actions underway including:

 100% uptake of dog de-sexing vouchers in March 2017.  Registration defaulters continue to be contacted by telephone.  Budget bids for a new dog park in Kangaroo Flat and Eaglehawk included in draft 2017/18 budget.  Communications team completed a story on the animal management team to promote the unit and the work they do.  Targeted mail out to residents in Flora Hill, Strathfieldsaye and Spring Gully and Junortoun about responsible cat ownership.  Trends in dog attacks are being monitored  Updated website provides a better range of education material and easier to navigate.  The procedure for animal seizure reviewed in March to ensure it currency.  Meetings with the RSPCA in March to ensure the contract arrangements are being met, and to plan response to concerning numbers of unregistered dogs and cats.

3.5.3: Implement agreed priority actions from the In progress 75% The current Youth Strategy is almost fully implemented. MANAGER 30/06/2017

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.5 People are supported to learn about and make decisions that enable them to be connected, safe and the healthiest they can be Youth Strategy with a focus on young Development of the new Youth Strategy to commence 2017/18 COMMUNITY people’s participation in decision making is mid-way through development. Recent actions include: PARTNERSHIPS and implementing programs that respond to  Commenced implementing the new Vision and Strategy the priority needs of young people including Action Plan for the 45 Mundy Street facility especially good health, drug and alcohol harm establishment of Management Group, Young People's prevention and personal safety. Advisory Group and Tenants Group.  Facility improvements have included paste ups, access audit, wifi upgrade and concreting rear area.  Meetings with young people and other key stakeholders to review and update the Greater Bendigo Youth Strategy for a further 4 years.  Delivering a range of events and programs for young people i.e.: FReeZA Music and entertainment events including movie nights and busking event.  Delivering projects under the ENGAGE Program including COG Arts Project, Leadership training for young people at 5 local secondary colleges, launch of YO Bendigo Ambedo magazine, CBD Graffiti Prevention Project, allocation of $10,000 in final DEFY Driver Education Community Grants; and the Youth Engagement Project with Aboriginal young people and young people with a disability.  Running skill development workshops including YO Media Network - photography, COG Arts Project, Coding workshops and Barista Training.  Placement for Year 11 Work experience student.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.6 Greater Bendigo has inclusive and equitable communities where people feel welcome and connected to others 3.6.1: Promote equitable and inclusive In progress 50% New training has been developed with the People and MANAGER 30/06/2017 communities through implementation of the Performance Unit. COMMUNITY Human Rights Charter across the PARTNERSHIPS organisation and implementation of the first A preferred supplier has been selected. This training known Reconciliation Action Plan and Cultural as Diversity and Inclusion Training will apply to all staff. Diversity and Inclusion Plan. Implementation of the Reconciliation Action Plan and Cultural Diversity and Inclusion Plan is going well.

Recent examples include:  Establishment of the steering groups.  Completion of research engagement for One Bendigo Action Research project.  Joined Welcoming Cities network.  Festival of Cultures.  Letters of support to Loddon Campaspe Multicultural Services and Dja Dja Wurrung.  Inclusion of Dja Dja Wurrung Centre and Bendigo and District Aboriginal Centre in Plan Greater Bendigo. 3.6.2: Review policies and procedures for Home In progress 60% Work has commenced on reviewing the Home Support MANAGER 30/06/2017 and Community Care Services, in line with Policies and Procedures Manual following the introduction of COMMUNITY the implementation of the Commonwealth the CHSP and Home and Community Care transition. State SERVICES Home Support (CHSP) and the National Government Home and Community Care transition grant has Disability Insurance Scheme (NDIS). been allocated to a new temporary position to review all policies and procedures. The position of Systems Administration was advertised on the 13 January as a 6 month position to complete this work. 3.6.3: Continue to implement the Community In progress 90% Implementation of the CAIP is well advanced. The Disability MANAGER 30/06/2017

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.6 Greater Bendigo has inclusive and equitable communities where people feel welcome and connected to others Access and Inclusion Plan, including Inclusion Reference Committee has been established and COMMUNITY establishing and supporting a Disability running well. PARTNERSHIPS Inclusion Reference Group. Recent actions include:  Facilitated My Choices Expo at Bendigo Showgrounds.  Funding for Changing Places in central Bendigo.  Progressed plans for Marveloo construction.  Included a Marveloo in Bendigo Easter Festival.  Inclusion Towns Project developing.  Installation of hoist in Bendigo library.  Ongoing meetings of the Committee, which has included advocacy and contribution to design of train station. 3.6.4: Improve disability inclusion in the public In progress 50% Inclusive towns project was launched in late 2016 and MANAGER 30/06/2017 arena by implementing the Inclusive Towns implementation work has been successful with business COMMUNITY Project, preparing and promoting uptake exceeding expectations. Eaglehawk has been the PARTNERSHIPS opportunities related to the Information pilot area and Business Action Plans have progressed. Capacity Building component of the NDIS Promotion has been positive with Bendigo advertiser and strengthening collaborations within the highlighting early success. disability sector and between sectors. Advice from the NDIS regarding the Information Capacity Building component is that this will not commence until at least 2019. The City has advocated for additional resources prior to this date, to continue the important work, this includes a proposal for Council resources if State Government funding is not forthcoming. 3.6.5: Undertake further planning and development In progress 60% Further progress on developing a regional food hub for MANAGER 30/06/2017 of a regional food hub in partnership with Bendigo has been made. Progress includes: COMMUNITY

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.6 Greater Bendigo has inclusive and equitable communities where people feel welcome and connected to others key stakeholders.  Urban Agriculture Forum with Bendigo Kangan TAFE. PARTNERSHIPS  Briefings for Executive and Council.  Preliminary site analysis of TAFE campus as part of Centre of Excellence in Food and Fibre.  Presented and discussed at Creating Change with Food forum.

Further site investigations and governance planning is the current priority. A potential partnership with the Bendigo Kangan Institute is shaping up as a significant option for a food hub as part of their upcoming major project to build a Food and Fibre Centre of Excellence in Bendigo. A briefing for Councillors was made in January 2017 to update them on progress and next steps. A further report to Council prior to 30 June 2017 will be made with outcomes from the planning work and potential partnerships. 3.6.6: Working with key partners across the In progress 75% Progress of implementing the Municipal Early Years Plan MANAGER 30/06/2017 community, implement early years planning going well recent actions include: COMMUNITY initiatives identified in the Municipal Early  Held annual Early Years Forum and reported back to the PARTNERSHIPS Years Plan that build on a child friendly city community on progress in implementing the Municipal and create the best future for our children. Early Years Plan and emerging issues.  Continued to participate in community and inter-agency partnerships such as Communities for Children, Area Partnerships and Early Years Coordination Group.  Continued to update the Infrastructure Forward Planning Framework for Early Years and monitoring planning permit applications for new child care centres.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.6 Greater Bendigo has inclusive and equitable communities where people feel welcome and connected to others  Turned sod of Strathfieldsaye Early Learning Centre (in partnership with Active & Healthy Communities and Building & Property Unit).  Held annual Splash into Fun event in Long Gully as part of National Playground Week.  Held first Family Fun Day in Huntly as part of Neighbourhood Family Fun Days.  Received tenders for concept design of Huntly preschool redevelopment.  Maintaining and upgrading preschool facilities in line with Strategic Plans, Cluster Managers and Capital Works program. 3.6.7: Work with key partners across the In progress 50% Implementation of the Community Safety Strategy has MANAGER 30/06/2017 community to implement initiatives that progressed. COMMUNITY progress identified Community Safety PARTNERSHIPS Strategy priorities to promote community Recent actions include: health and wellbeing.  Contributed to the 'Anti-Social Behaviour in the CBD Working Group' and progression of its priority initiatives.  Successful grant for CCTV upgrade across CBD  Successful grant and negotiating scope for Public Safety Infrastructure Grant safety initiative in upper Rosalind park.  Support for funding of Anglicare outreach worker. 3.6.8: Develop and implement programs that In progress 50% Across a range of services, the City continues to enable a MANAGER 30/06/2017 support active ageing and respond to our better quality of life for older people. COMMUNITY ageing population, including strengthening Some recent actions include: PARTNERSHIPS

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.6 Greater Bendigo has inclusive and equitable communities where people feel welcome and connected to others opportunities for seniors to contribute to the  Recruited members and launched a new Positive community as a valuable asset. Ageing Advisory Committee.  Supported the production of the ZooM publication. The City was also successful in securing a State Government Grant for a Strengthening Seniors Program. This project has progressed.  Project is fully scoped across Loddon Shire and Greater Bendigo.  Project officer has commenced implementation. 3.6.9: Support children and families from birth to Completed 100% Community Services enjoys high levels of service MANAGER 30/06/2017 school age through immunisation programs, participation with an ongoing commitment from specialised COMMUNITY maternal and child health, enhanced and customer focussed staff. Bendigo's Immunisation rates SERVICES maternal and child health, early learning continue to be above State targets, maternal and child health centres, and the Off to an Early Start key age and stage visits continue to track well. The program, which supports children aged zero Enhanced maternal and child health program is having to eight years. significant positive impacts on our most vulnerable families, and the success of the Off to an Early Start (OTAES) program is well reported. Utilisation rates of the Early Learning Centres continues to be maintained above budget at 90%. Implementation of the actions in the Municipal Early Years Plan will continue to see the City be a key support, advocate for children zero - 8 years. All services are being implemented with a particular emphasis on supporting vulnerable families.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.7 Structured community engagement, community planning and community development programs to support our residents and communities, particularly those who may experience isolation 3.7.1: Support rural and neighbourhood In progress 75%  Junortoun community plan to go to April Council meeting MANAGER STRATEGY 30/06/2017 communities, including Axedale, Kangaroo for adoption. Flat and Woodvale to review and develop  Works on Axedale Community Plan has commenced. their community plans.  Works on Goornong has commenced. 3.7.2: Use structured approaches of engagement In progress 75% The City continues to support the community and community MANAGER 30/06/2017 and community development to support groups to achieve their aims. Some recent actions include: COMMUNITY communities and community groups to  Round 2 community grants programs ran and adopted by PARTNERSHIPS achieve their desired aims, including Council. priorities from their community plans.  Facilitated grant seeking and management workshops.  Organised additional networking forum.  Completed Community Resource Guide.  Completed online database of community halls.  Continued to facilitate the Neighbourhood Houses Community of Practice.  Completed the Strathdale Community Centre community engagement and strategic planning process.  Supported Axedale community planning group to undertake aspects of community emergency planning, including risk assessment.  Continued to participate in the Loddon Mallee Resilience Committee, supporting the development of Regional Resilience Strategy.  Supported Council’s rural community engagement.  Established Rural Communities Committee and published final strategy.  Renewed Farming Advisory Committee. 3.7.3: Implement agreed actions from the adopted In progress 50% Implementation underway. Current actions include: MANAGER 30/06/2017

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 3 Presentation and vibrancy

Strategic 1. High quality public space infrastructure, programs and services are planned and delivered that support Council's vision for Greater Objective: Bendigo to be Australia’s most liveable regional city 2. Diverse sporting, recreational and artistic experiences are offered for residents and visitors 3. Activities, groups and networks enable people to be connected and feel welcome 4. Greater Bendigo is a child friendly city where people report improved health and wellbeing and they can feel safe 5. Greater Bendigo is a drawcard for visitors

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 3.7 Structured community engagement, community planning and community development programs to support our residents and communities, particularly those who may experience isolation Rural Communities Strategy.  Provided support for the newly established the Central COMMUNITY Victorian Rural Women’s Network. PARTNERSHIPS  Supported the Rural Support Network.  Completed draft business plan for the Redesdale Community Hub concept.  Supported the evaluation of and reporting requirements for Project RENEW.  Reviewed the Farming Advisory Committee Terms of Reference and recruited new committee.  Supporting the provision of Mental Health First Aid courses in rural communities.  Facilitated the establishment of a Rural Communities Committee.  Supported the development of a Councillor Engagement program in the rural areas.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 4 Productivity

Strategic 1.Greater Bendigo has a vibrant and diverse economy that grows jobs and enables good living standards Objective: 2. Bendigo is a centre for innovation and creativity that helps build economic sustainability 3. Educational diversity and support for lifelong learning is fostered

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 4.1 Council fosters business and industry growth 4.1.1: Implement the Economic Development In progress 80% This is an initiative that continues to be a priority for EDU in MANAGER ECONOMIC 30/06/2017 Strategy with a strong focus on growing jobs this quarter. March quarter 2017 saw further exploration into DEVELOPMENT in Small to Medium Business Enterprises support for the Small Business sector via active involvement (SME) through “business health” mentoring in the State Government Review. Bendigo poised to play an and support, high profile events such as the important local and regional role in small business support Small Business Festival, and youth offerings in coming years. employment through the Career Horizons program in partnership with Mt Alexander and Central Goldfields Shires.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 4.2 Effective partnerships build and support increased workforce skills for young people in particular 4.2.1: Support development of La Trobe In progress 60% DIRECTOR BENDIGO 30/06/2017 University’s Bendigo Art Institute in ART GALLERY association with Bendigo Art Gallery. 4.2.2: Foster new industry and business initiatives In progress 75% The March 2017 quarter was to see the launch of the MANAGER ECONOMIC 30/06/2017 through business, agricultural and industry Feasibility Study into intensive agriculture opportunities but DEVELOPMENT events and workshops. deferred by Minister's office until next quarter. 4.2.3: Support tourism business growth by In progress 80% The Tourism Unit continues to support tourism businesses MANAGER TOURISM 30/06/2017 facilitating their access to industry research, and provide access to industry research, provide industry training opportunities, recent publicity and training opportunities and provide networking opportunities cooperative marketing and networking and co-operative marketing opportunities. We are holding an opportunities. Instagram workshop for retailers and tourism operators to assist them to better understand how to maximise their channel in their business. The Visitor Services Team is continuing to work with Heathcote operators to ensure they can put their businesses online and market their business in the digital channels. This support continues.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 4 Productivity

Strategic 1.Greater Bendigo has a vibrant and diverse economy that grows jobs and enables good living standards Objective: 2. Bendigo is a centre for innovation and creativity that helps build economic sustainability 3. Educational diversity and support for lifelong learning is fostered

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 4.3 Invention and innovation is fostered through a series of targeted activities and partnerships 4.3.1: Promote Bendigo as a centre for invention In progress 75% Significant work being undertaken to source sponsorship of MANAGER ECONOMIC 30/06/2017 and innovation through the Bendigo Inventor BIA over the March 2017 quarter by the Be.Bendigo and BIA DEVELOPMENT Awards, Bendigo Industry and Innovation Advisory Group. Initiative and associated innovation Festival of Failure is being explored as a potential programs. "fundraising opportunity" to underpin the BIA in future years by the auspice body. City continues to support this important initiative. Cr Jennifer Alden joined the BIA and attended her first meeting in March 2017 quarter. 4.3.2: Develop programs that facilitate young In progress 75% A large program of activities and projects continues to be MANAGER 30/06/2017 people to develop skills that enable implemented via 45 Mundy Street Facility to support the COMMUNITY employment readiness through the participation and development of young people. recent PARTNERSHIPS Community, Opportunity, Growth Centre at actions include: 45 Mundy Street, Bendigo.  Commenced implementation of the new Vision and Strategy Action Plan for the facility especially establishment of Management Group, Young People's Advisory Group and Tenants Group.  Facility improvements have included paste ups, access audit, Wi-Fi upgrade and concreting rear area.  Meetings with young people and other key stakeholders to review and update the Greater Bendigo Youth Strategy for a further 4 years.  Delivered a range of events and programs for young people i.e.: FReeZA Music and entertainment events including movie nights and busking event.  Delivered projects under the ENGAGE Program including COG Arts Project, Leadership training for young people at 5 local secondary colleges, launch of YO Bendigo Ambedo  Magazine, CBD Graffiti Prevention Project, allocation of

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 4 Productivity

Strategic 1.Greater Bendigo has a vibrant and diverse economy that grows jobs and enables good living standards Objective: 2. Bendigo is a centre for innovation and creativity that helps build economic sustainability 3. Educational diversity and support for lifelong learning is fostered

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 4.3 Invention and innovation is fostered through a series of targeted activities and partnerships $10,000 in final DEFY Driver Education Community Grants; and the Youth Engagement Project with Aboriginal young people and young people with a disability.  Help skill development workshops including YO Media Network - photography, COG Arts Project, Coding workshops and Barista Training.  Placement for Year 11 Work experience student.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 4.4 Stronger and wider links between students, education and employers are built through structured programs, marketing, skills development and the promotion of work placements 4.4.1: Support secondary and tertiary education In progress 75% Career Horizons and Bendigo Tech School (BTS) remain the MANAGER ECONOMIC 30/06/2017 providers to expand their offerings in key drivers of this during March 2107 quarter. Curriculum DEVELOPMENT identified local priority employment areas. and Industry Groups now formed for the BTS and this will lead to a resource issue in the new City structure for future consideration. 4.4.2: Use deliberate strategies to foster the active In progress 50% The City is continuing discussions with La Trobe Uni to MANAGER 30/06/2017 participation of young people in creative explore the opportunity for Green Interns (post graduate SUSTAINABLE thinking and research about climate change students with an interest in sustainability issues) to conduct ENVIRONMENT strategies for Greater Bendigo. projects related to the Environmental Strategy.

Other recent relevant activities included a renewable energy presentation to engineering students at Latrobe Uni in March 2017. 4.4.3: Support the development of the Bendigo- In progress 50% Negotiations continue with Bendigo Kangan Institute to MANAGER ECONOMIC 30/06/2017 Kangan TAFE’s proposed Centre of identify opportunities to link the training offer to local DEVELOPMENT Excellence in health-related vocational businesses to further enhance the "employability" of students training. involved with the Excellence Centre. No new action in March 2017 quarter.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 4 Productivity

Strategic 1.Greater Bendigo has a vibrant and diverse economy that grows jobs and enables good living standards Objective: 2. Bendigo is a centre for innovation and creativity that helps build economic sustainability 3. Educational diversity and support for lifelong learning is fostered

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 4.4 Stronger and wider links between students, education and employers are built through structured programs, marketing, skills development and the promotion of work placements 4.4.4: Use deliberate strategies to foster the active In progress 50% Children's choir performed with Victorian Opera's Pied Piper MANAGER CAPITAL 30/06/2017 participation of young people in creative at The Capital on 4 and 5 November 2016. VENUES & EVENTS industries.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.1 Protect and conserve Greater Bendigo’s natural environment and settings for the future 5.1.1: Implement the City’s Invasive Plants In progress 95% Recommendations within the strategy are continuing MANAGER PARKS & 30/06/2017 and Animals Strategy. to be implemented. The strategy is due for review this NATURAL RESERVES year; the review will be undertaken by the Environment Unit. The development of a street tree strategy will link to this strategy and ensure that no invasive species are planted in public land throughout the city. 5.1.2: Implement the agreed first year action In progress 75% The City's action plan from the Environment Strategy MANAGER 30/06/2017 plan from the Greater Bendigo is being finalised. Actions from the strategy that are SUSTAINABLE Environmental Sustainability Strategy currently in progress - Environmentally Sustainable ENVIRONMENT (2015-2020). Design policy update, Water management data collation, promotion of bicycle fleet and management system, development of budget and grant bids based on strategy actions. The first year's actions from the strategy are incorporated into each areas ongoing business.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.2 The history, unique heritage, streetscapes and buildings of Greater Bendigo are conserved, restored, celebrated and managed wisely for the long term 5.2.1: Use a range of approaches to support In progress 75% A list of heritage properties requiring restoration works HERITAGE 30/06/2017 the conservation and restoration of have been prioritised and a budget secured to ARCHITECT ADVISER heritage buildings. undertake these critical works. These include our 2 major town halls along with some lesser known but important infrastructure.

Planning for future of the Gasworks site with the Adaptive Reuse Options Development study commissioned and underway.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.2 The history, unique heritage, streetscapes and buildings of Greater Bendigo are conserved, restored, celebrated and managed wisely for the long term

Detailed scoping for conservation and restoration works on other heritage projects planned for 2017/18 underway. 5.2.2: Conserve Greater Bendigo heritage by In progress 50% An annual heritage photographic competition, now HERITAGE PLANNER 30/06/2017 commencing an annual streetscape known as 'Heritage through the lens', is being run photographic record. under the auspices of the Greater Bendigo Heritage Advisory Committee. This presents an opportunity to focus on heritage streetscapes as a part of the competition. The competition will run during the Heritage Festival period. 5.2.3: Implement the recommendations of the In progress 25% The planning scheme amendment cannot commence MANAGER 30/06/2017 Bendigo City Centre Citations Study to authorisation until the Citation study is completed. STATUTORY that documents the heritage Preliminary work on the amendment is underway. PLANNING significance of key buildings in central Bendigo. 5.2.4: Provide visitor materials and In progress 80% The Bendigo Visitor Centre is conducting a range of MANAGER TOURISM 30/06/2017 experiences that connect people with local history tours to the major heritage attractions. Bendigo’s history, heritage and Tourism has worked with the Strategy Unit in the buildings. development and promotion of the Vahland App. The Visitor Centre continues to book and conduct the local tours of the Town Hall and Sandhurst Gaol. Tourism will continue to work with the Strategy Unit regarding the development of heritage experiences. 5.2.5: Complete, adopt and commence In progress 50% A draft of the Heritage Study has been completed and HERITAGE PLANNER 30/06/2017 implementation of the Heritage internal review is now underway. When feedback has Strategy. been processed and the wider organisation consulted, the strategy will then proceed to Council and the

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.2 The history, unique heritage, streetscapes and buildings of Greater Bendigo are conserved, restored, celebrated and managed wisely for the long term community for comment. 5.2.6: Develop a strategic direction for a long In progress 50% A consultant was engaged in March 2017 to HERITAGE PLANNER 30/06/2017 term management plan for Bendigo’s undertake work on surveying the major community historical artefacts and the collections, including Bendigo Historical Society, on conservation of the Bendigo Historical the long term preservation, management and access Society collection, which incorporates to their historical artefacts. interim steps as required.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.3 Essential infrastructure is constructed, maintained and renewed to meet the needs of current and future residents 5.3.1: Deliver building projects approved by In progress 70% All approved projects have been assigned a Client PROJECT 30/06/2017 Council. and Project Manager to lead the planning and COORDINATOR, delivery process. A suite of projects are at a number BUILDINGS of varying stages, with some projects completed and INFRASTRUCTURE others in final stages of planning.

Monthly reporting and monitoring undertaken to ensure effective delivery of projects. 5.3.2: Maintain and renew existing Council In progress 75% Service contracts for cleaning, preventative MANAGER BUILDING & 30/06/2017 owned and managed properties to maintenance works along with essential safety PROPERTY agreed service level requirements and measures are in place in nominated council owned statutory regulations. and managed properties to ensure public safety and sound asset management principals.

Customer requests for minor maintenance works are also received and actioned to ensure buildings are fit for purpose. 5.3.3: Complete the planning scheme In progress 90% Following the public release of the Panel report in MANAGER 30/06/2017

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.3 Essential infrastructure is constructed, maintained and renewed to meet the needs of current and future residents amendment for the Bendigo Flood December 2016, ongoing discussions are occurring STATUTORY Study. with interested parties and a decision on when to PLANNING submit the study for final endorsement by Council is pending. 5.3.4: Finalise flood records/levels in Completed 100% Flood levels and mapping has been agreed with MANAGER STRATEGY 30/06/2017 collaboration with the Catchment Catchment Management Authority. Management Authority as part of the completion of the Marong Structure Plan. 5.3.5: Implement asset management Completed 100% Asset management plans have been prepared for all MANAGER 30/06/2017 strategies including for paths, roads, major asset groups. ENGINEERING & bridges and drainage systems. PUBLIC SPACE A renewal funding program has been prepared for renewal expenditure over the 10 year period. 5.3.6: Continue to work with the community In progress 75% Discussions both internally and externally are MANAGER BUILDING & 30/06/2017 to better utilise and access current undertaken to ensure community groups have access PROPERTY community building assets, more to current property assets and that new groups or clearly identify user/owner activities are encouraged to access current facilities responsibilities and implement the and at times through a shared arrangement to Surplus Property Disposal Plan. increase use and less need for construction of new facilities.

The unit is committed to further developing a list of possible surplus land and assets through a community engagement process and to dispose of the surplus stock.

Continuing to identify and encourage community groups to better use and share common facilities.

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.3 Essential infrastructure is constructed, maintained and renewed to meet the needs of current and future residents Further list of possible surplus properties have been identified and approved to progress engage the community about possible disposal.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.4 Enable community members to reduce their environmental footprint by using resources, materials and assets more wisely 5.4.1: Build knowledge and capacity to In progress 75% The Sustainable Environment Unit is participating in MANAGER 30/06/2017 respond to the State Government the stakeholder reference group for the development SUSTAINABLE developing policy about localised of Coliban Water's Integrated Water Cycle ENVIRONMENT solutions to water capture, use and Augmentation planning process looking at water disposal. requirements and possible sources into the future.

The Unit continues to support Coliban's planning for future water security and supply. An inventory of the City's water use and supply has been conducted to inform planning and budget decisions. The City participated in consultation regarding State policies such as Integrated Water Management Framework and Water Plan.

The City continues participation in the Cooperative Research Centre for Water Sensitive Cities and is a focus area for projects. The first is an investigation of barriers to the implementation of Water Sensitive Urban Design solutions north of the divide.

The City is working with Clearwater on projects to build capacity for Integrated Water Management in regional areas. A regional forum for local government

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Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.4 Enable community members to reduce their environmental footprint by using resources, materials and assets more wisely staff and other organisations will be hosted by Clearwater in Bendigo in June. 5.4.2: Develop a ‘Greening Bendigo’ strategy In progress 65% Council were successful in obtaining a Grant for MANAGER PARKS & 30/06/2017 in accordance with the State Greening Bendigo, this grant is to fund two projects, NATURAL RESERVES Government initiative to capture and Storm Water Harvesting at the Bendigo Botanic use storm water from public spaces Gardens and Irrigation for Upper Rosalind Park. on-site to increase their attractiveness. The design is being developed for the Botanic Gardens project and the tender for the installation of the irrigation at Upper Rosalind Park has been awarded with works to commence in early May.

A new staff member has been appointed to lead the development of a street tree strategy that will ensure water sensitive developments are undertaken.

5.4.3: Promote water security through In progress 40% The Environment Strategy sets direction and the MANAGER 30/06/2017 Council-led action on local education City's website has information supporting water SUSTAINABLE and conservation. saving. The City also sponsors the Waterwatch ENVIRONMENT program and supports Sustainable House Day which showcases best practice for water conservation in residential housing.

The unit continues to promote the web-based Sustainable Living Guide.

The Sustainable Buildings policy includes water conservation measures for Council buildings and for new developments through the planning process.

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Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.4 Enable community members to reduce their environmental footprint by using resources, materials and assets more wisely 5.4.4: Conduct deliberate activities designed In progress 75% The City's Environment Strategy focuses on MANAGER 30/06/2017 to increase social commitment to increasing social commitment to reducing our SUSTAINABLE reducing the impacts of climate ecological footprint at work and at home. A range of ENVIRONMENT change and set a liveability target to programs, including web based material, community document progress. education workshops and supporting solar bulk buy programs are in progress. The City has taken the Victorian Government's Take2 pledge, a public commitment to reach net zero emissions by 2050 and keep global temperature rise to under 2 degrees. The City has undertaken heatwave retrofits to help vulnerable community members adapt to heatwaves. The City supported the Repower Bendigo event in February. Danish farmer Soren Hermansen shared his knowledge and experience about transitioning his island of Samso to 100% renewables in 10 years. The City supported four community groups to apply for Federal Government funding for Solar PV systems on their facilities. 5.4.5: Renew the Ecologically Sustainable In progress 90% The Ecologically Sustainable Design Policy and MANAGER 30/06/2017 Design Policy, Guidelines and Guidelines has been revised and a second round of SUSTAINABLE Checklist. internal consultation has commenced. Next steps are ENVIRONMENT to finalise the documents for presentation to the June Council meeting. Communication material and training is being prepared for the roll out of Sustainable Design Assessments for new planning permit applications from July.

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Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.5 The level of waste to landfill is reduced and residual waste is managed responsibly to deliver the adopted waste management targets 5.5.1: Implement the Waste and Resource Completed 100% A key action of the Waste and Resource MANAGER WASTE 30/06/2017 Management Strategy including Management Strategy was the implementation of the SERVICES implementing the recommendations of kerbside organics collection, the service commenced the trial kerbside organics collection on September 5. program, community education about waste avoidance and reducing The introduction of the third bin provided a platform to contamination in recycled materials. educate the community about the importance of waste avoidance and disposing of waste correctly by using the right bin, this was done with the use of print material and TV and radio advertising.

5.5.2: Progress the development of a In progress 40% A draft Master Plan for the proposed facility has been WASTE 30/06/2017 resource recovery and transfer facility completed, but is being reviewed for suitability. The OPERATIONS SENIOR to replace the Eaglehawk Landfill, review report will be delivered in April 2017 to the COORDINATOR subject to external funding support. Director Presentation and Assets.

Discussions underway with a neighbouring municipality to determine opportunities for collaboration. Further works will be undertaken at the conclusion of the Waste Review.

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.6 Continued effort is made to minimise Council’s energy use and greenhouse gas emissions 5.6.1: Implement the data integrity and Completed 100% Sustainable Procurement Schedule has been fully MANAGER, 30/06/2017 collection recommendations from the developed and following review by the Sustainable CONTRACTS & 2015 Sustainable Procurement Gap Environment Unit is now being used in new Council PROJECT Analysis. tenders. COORDINATION 5.6.2: Reduce the City’s corporate In progress 75% The City continues to take action to reduce MANAGER 30/06/2017 greenhouse gas emissions through emissions. 11 Council facilities have now had lighting SUSTAINABLE

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City of Greater Bendigo COUNCIL PLAN PROGRESS REPORT (16/17) Council Plan Progress Report

Theme: 5 Sustainability

Strategic 1. The built and natural qualities that make Greater Bendigo an attractive and appealing place are valued and conserved Objective: 2. Council demonstrates leadership in reducing our environmental footprint 3. We help to build community resilience for managing the impacts of climate change 4. Council manages its resources, assets and infrastructure for the long term

ACTIONS STATUS % COMP PROGRESS COMMENTS RESP. OFFICER COMP DATE Strategy: 5.6 Continued effort is made to minimise Council’s energy use and greenhouse gas emissions corporate initiatives. upgrades supported by the Victorian Energy ENVIRONMENT Efficiency Target program. The City is entering into a Power Purchase Agreement with Bendigo Sustainability Group to purchase the power from solar panels that will be installed on the Archive Centre roof.

The Unit is working with Recreation for further LED lighting upgrade opportunities.

The City continues to implement its Solar PV program and is currently getting quotes for the next round of installations. The City is also investigating locations for the first two electric vehicle charging stations for the City.

There are now two e-bikes in Council's bike fleet with more planned with the Cycleport roll out.

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8.2 FINANCE REPORT AS AT 31 MARCH 2017

Document Information

Author Scott Evans, Acting Manager Finance

Responsible Kerryn Ellis, Director Corporate Performance Director

Summary/Purpose

To provide Council with: 1. An analysis of the financial position of the City of Greater Bendigo (CoGB) for the financial year to 31 March 2017. 2. A review of the forecast financial position as at 30 June 2017.

RECOMMENDATION

That the Greater Bendigo City Council receive the Statement comparing Budgeted and Actual Revenues and Expenses to 31 March 2017, in accordance with the requirements of the Local Government Act.

RESOLUTION

Moved Cr Metcalf, Seconded Cr Fyffe.

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

City of Greater Bendigo Council Plan 2013-2017 (2016/17 Update): Theme: 1 Leadership and good governance Strategic Objective: 1 Council demonstrates leadership in its decisions to meet future needs and challenges Strategy 1.1 Good governance principles are used to guide strategic decision-making

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Background Information

In accordance with Section 138 of the Local Government Act 1989:

“At least every 3 months, the Chief Executive Officer must ensure that a statement comparing the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date is presented to the Council at a Council meeting which is open to the public.”

A review of the 31 March 2017 result and 30 June 2017 forecast was undertaken by CoGB’s Finance Committee on 14 June 2017.

Report

This report provides an update on the financial performance in comparison to the adopted budget for the 2016/17 financial year. The report also provides a financial forecast to 30 June 2017, together with an analysis and recommendations.

1. Actual Year to Date Financial Performance (01/07/2016 - 31/03/2017) CoGB's operating result for the third quarter of the financial year is $2,500,000 favourable to budget as at 31 March 2017.

Operating Result - YTD Actual vs YTD Budget Operating Result is a measure for accounting for an organisation's profit or loss for a given period. An Operating Result recognises all revenue and operating expenditure; it includes non-cash expenditure such as depreciation and non-cash revenue of donated assets.

YTD Budget YTD Actual Variance 31/03/2017 31/03/2017 $47,789,000 $50,289,000 $2,500,000 Favourable

Income Statement for the period 01/07/2016 – 31/03/2017 is presented below:

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Income Statement - City of Greater Bendigo As at 31 March 2017 YTD VARIANCE

Actual 30 June YTD Budget YTD Actual YTD Variance 2016 2017 2017 $'000 $'000 $'000 $'000 % REVENUE Rates and Charges 99,745 106,580 105,894 (685) -1% User Charges, Fees and Fines 30,859 19,994 22,314 2,320 12% Contributions - Cash 9,016 9,354 8,921 (433) -5% Contributions - Non Monetary Assets 15,086 - - - 0% Government Grants - Operating 16,812 18,351 18,879 528 3% Government Grants - Capex 34,659 9,446 10,254 808 9% Interest on Investments 1,872 1,100 1,522 422 38% Other Revenue (Internal) 26,427 16,228 16,625 397 2% Share of Other Comprehensive Income of 90 - - - 0% Associates Accounted for by the Equity Method Total Revenue 234,565 181,053 184,409 3,356 2% EXPENSES Employee Benefits 57,887 45,187 43,533 1,654 4% Contract Payments, Materials and Services 61,246 42,333 45,147 (2,814) -7% Plant and Equipment Operating Expenses 8,007 5,023 4,568 455 9% Depreciation / Amortisation 30,150 23,189 23,461 (271) -1% Borrowing Costs 1,716 1,418 1,333 85 6% Net Loss on Disposal of Property, Plant, 8,799 - - - 0% Bad Debts 293 96 79 16 17% Other Expenses 24,605 16,018 15,999 19 0% Total Expenses 192,703 133,264 134,120 (856) 28%

Operating Result 41,862 47,789 50,289 2,500 5%

Major variances that contribute to the favourable result include: Area Fav / Unfav Main Contributing Factors $ User Favourable Higher utilisation of Ulumbarra and 2,320,000 Charges, Capital Theatre. New fee Fees and increases from the State Fines Government for planning permit fees. Higher childcare utilisation rates. Government Favourable The City received an unbudgeted 808,000 Grants - $1M State Government grant for Capital the Bendigo RSL Memorial restoration project.

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Employee Favourable Labour savings across the 1,654,000 Benefits organisation due to positions being vacant or backfilled and the movement of staff across the organisation acting in various positions Contract Unfavourable Increase in expenses for (2,814,000) Payments, Ulumbarra and Art Gallery. This is Materials in direct response to receiving and Services more income in the form of user fees and charges. Additional waste charges associated with meeting landfill cover legislation as set by the EPA.

Cash Result - YTD Actual vs YTD Budget CoGB's cash result for the third quarter of the financial year is $10,337,709 favourable to budget as at 31 March 2017.

The Cash Result takes the Operating Result and removes non cash transactions. It also includes Capital Works expenditure, loan repayments, new loan drawdowns and Reserve transfer movements.

YTD Budget YTD Actual Variance 31/03/2017 31/03/2017 $26,477,169 $36,814,878 $10,337,709 favourable

Major Variances that increase the operating surplus of $2,500,000 to the above cash result include: Area Fav / Unfav Main Contributing Factors $ Reserve Favourable Reserves transfers are higher 8,690,000 Transfers than Budget due to government grants being received ahead of budget. Grants budgeted for in 2016/17 were received in 2015/16 financial year for the Indoor Aquatic and Wellbeing Centre, Bendigo Stadium Expansion and Airport Redevelopment.

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2. Forecast Performance (01/07/2016 – 31/03/2017) The forecast for 31 March 2017 is reported in the same format as the year to date actual comparison to budget, operating and rate results. Income Statement - City of Greater Bendigo As at 31 March 2017 FORECAST VARIANCE

March Actual 30 Annual Forecast to Forecast to Budget June Budget 30 June Variance 2016 2017 2017 $'000 $'000 $'000 $'000 % REVENUE Rates and Charges 99,745 106,616 106,256 (360) 0% User Charges, Fees and Fines 30,859 28,429 29,973 1,544 5% Contributions - Cash 9,016 11,510 19,702 8,192 71% Contributions - Non Monetary Assets 15,086 11,846 11,583 (263) -2% Government Grants - Operating 16,812 24,207 24,852 645 3% Government Grants - Capex 34,659 26,368 20,958 (5,410) -21% Interest on Investments 1,872 1,471 1,791 320 22% Other Revenue (Internal) 26,427 23,365 23,659 294 1% Share of Other Comprehensive Income of 90 (184) (1,010) (826) 449% Associates Accounted for by the Equity Method Total Revenue 234,565 233,628 237,763 4,136 2% EXPENSES Employee Benefits 57,887 61,969 61,553 417 1% Contract Payments, Materials and Services 61,246 53,723 61,790 (8,067) -15% Plant and Equipment Operating Expenses 8,007 6,647 6,345 302 5% Depreciation / Amortisation 30,150 30,919 31,294 (375) -1% Borrowing Costs 1,716 1,891 1,826 65 3% Net Loss on Disposal of Property, Plant, 8,799 3,000 3,000 - 0% Bad Debts 293 130 100 30 23% Other Expenses 24,605 21,521 21,653 (132) -1% Total Expenses 192,703 179,800 187,560 (7,760) -4%

Operating Result 41,862 53,828 50,203 (3,624) -6%

Operating Result - Forecast v Annual Budget

Annual Budget Forecast Variance 30/06/2017 30/06/2017 Surplus Surplus $53,828,000 $50,203,000 $3,624,000 Unfavourable

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Major variances that contribute to the forecast Unfavourable operating result include: Area Fav / Unfav Main Contributing Factors $ User Charges, Favourable Higher utilisation of Ulumbarra 1,544,000 Fees and and Capital Theatre. New fee Fines increases from the State Government for planning permit fees. Higher childcare utilisation rates. Contributions - Favourable Received unbudgeted Cash contributions for the Bendigo 8,192,000 Stadium Expansion and Heathcote Independent Living Estate Government Unfavourable The budget for 2016/17 contains (5,410,000) Grants - income to receive grants for the Capex Indoor Aquatic and Wellbeing Centre and the Bendigo Stadium Expansion. Both these grants were received earlier than budgeted in the 2015/16 financial year. This grant income that was received in advance has been transferred to reserve to be called upon once required. The council is receiving interest on the cash received. Contract Unfavourable Additional costs associated with (8,067,000) Payments , operating the Eaglehawk Landfill Materials and in particular meeting the EPA Services landfill levy cover requirements. The waste department also has additional forecast costs for the purchase of the organic caddy bags and service improvement costs that were approved as part of the mid-year approvals.

The utilisation of the new Ulumbarra theatre exceeding budget, however this has been offset by the favourable variance in "User Fees". Expenditure of a capital nature contributing to non-council owned assets is accounted for as operational expenditure. Making up part of the variance is the final

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works on the Ulumbarra Theatre. The grant was received in a prior year to complete this work. Another contributing factor is the White Hills Landfill Rehabilitation Works.

Cash Result - Forecast v Annual Budget

Annual Budget Forecast Result Variance 30/06/2017 30/06/2017 Deficit Surplus $585,184 $10,954,229 $11,518,649 Favourable

Major variances that contribute to the favourable result include: Area Fav / Unfav Details $ Capital Favourable The forecast Capex program includes 6,820,000 Works $11.2M carried forward capex expense from 2015/16. The forecast varies to budget due to $26m being carried forward into 2017/18 for completion, and $4.7m of unbudgeted funding being expensed to reserves to support the completion of these projects. Reserve Favourable Transfer from reserves is forecast to 7,344,000 Transfer be more than budget due to recognising unbudgeted developer related drainage projects, additional waste reserves transfers to cover the unbudgeted White Hills rehabilitation costs and Organics. Clearing of funding received in 2015/16 ahead of the 2016/17 budget ($12.1m above budget) for the major projects. Transfers to reserves is unfavourable to budget to capture any unbudgeted Capex revenue that is received in 2016/17 and will need to be spent in 2017/18 to support the completion of the major projects.

3. Progressive Cash Surplus/Deficit Summary The cash result must be managed on an ongoing basis rather than annually, as the impact from previous year's results, will affect the following year's budget. With this in mind the table below shows:

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Annual Budget Forecast Result Surplus/(Deficit) Surplus/(Deficit) Accumulated Surplus Carried Forward $15,418,936 $15,418,936 30/06/2016 Carried Forward Capital Work Projects ($7,800,172) - from 2015/16 Grants received in 2015/16 not spent ($999,727) - at 30 June 2016, that relate directly to projects in 2016/17 2017 Cash Result ($585,184) $10,954,229 Capital Projects identified at 31 March - ($25,856,921) 2017 as requiring Carry Forward into 2017/18 Grants Received in 2016/17 relating to - ($250,000) 2017/18 TOTAL $6,033,853 $266,244

The Forecast Cash Result reports a $266,244 surplus by year end.

Conclusion

The Finance Committee has reviewed the Statement comparing Budgeted and Actual Revenues and Expenses to 31 March 2017, and the financial forecast for 2016/17.

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8.3 THE WELLINGTON AT BOTANICAL GARDENS HOTEL - APPLICATION TO THE VCGLR FOR A NEW CLUB GAMING PREMISES WITH 44 ELECTRONIC GAMING MACHINES

Document Information

Author Lindy Wilson, Social Planner

Responsible Bernie O’Sullivan, Director Strategy and Growth Director

Summary/Purpose

The purpose of the report is to provide an assessment of the economic and social impact of the application by the Bendigo Stadium to the Victorian Commission for Gambling and Liquor Regulation (VCGLR) for new gaming premises with 44 electronic gaming machines (EGMs) at The Wellington at Botanical Gardens Hotel.

To understand the overall community wellbeing impacts a Computer Aided Telephone Interview (CATI) survey was undertaken and preparation of the economic and social impact submission by an experienced and expert consultant. Peer review of the applicant's economic and social impact assessment and an assessment of its consistency with City of Greater Bendigo’s Accessible but not Convenient Gaming Policy (2007) was also undertaken.

The reports provided conclude that the social and economic impact on the wellbeing of the community of the City of Greater Bendigo and local community within which the proposal is located will be negative.

RECOMMENDATION

That the Greater Bendigo City Council endorse the economic and social impact submission lodged with the VCGLR by the 18 June 2017, advising the VCGLR that the overall social and economic impact of the proposed application for a new gaming premises and installation of 44 EGM at the Wellington is detrimental and therefore it does not support the application by the Bendigo Stadium.

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RESOLUTION

Moved Cr Alden, Seconded Cr Wrigglesworth

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

Local Government Act

The primary objective of a Council is to endeavour to achieve the best outcomes for the local community having regard to the long term and cumulative effects of decisions.

Public Health and Wellbeing Act

Local government has a responsibility to protect, improve and promote public health and wellbeing within their municipality.

Council Plan Reference:

Strategic Objectives: 1.1 – Good governance principles are used to guide strategic decision-making 1.1.1 – Provide high-level strategic advice to Council to enable it to meet its legislative responsibilities.

Greater Bendigo Health and Wellbeing Plan 2013-2017

The aim of the Plan is to create supportive that enable people to live happy and healthy lives that are supported with safe, accessible and healthy places to live, work and play.

City of Greater Bendigo Gaming Policy

Adopted by Council on 5 December 2007, the Gaming Policy Framework – “Accessible but Not Convenient” (the Policy) was based on evidence that the best way to manage EGMs is for them to be located in venues which are “Accessible but not Convenient”. The Policy utilises the approach of ‘destination gaming’ (where a conscious decision to attend a gaming venue must be made) to reduce the negative impacts of gaming.

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Given that gaming is recognised in legislation as a legitimate form of recreation, the Policy aims to minimise the negative effects of gaming by acknowledging that some Greater Bendigo communities are particularly vulnerable to the potential negative impacts of gaming. It does not attempt to discourage gaming machines in areas that genuinely have the capacity to accommodate them.

In summary, the Policy recommends that Council considers gaming venues as part of the overall entertainment and recreation offer in Greater Bendigo, and inter alia takes into account five decision guidelines for considering applications for new gaming machines or new premises for gaming: 1. Whether there is a net community benefit to be derived from the application 2. Whether the proposal is likely to increase the social disadvantage of an area. 3. Whether the location of the gaming machines or gaming premises will facilitate or discourage convenience gambling. 4. Whether the venue is accessible for a variety of transport modes. 5. Whether residents will have a choice of gaming and non-gaming recreation venues in the local area.

This Policy is also incorporated into the Greater Bendigo Planning Scheme through a Local Planning Policy, which is applied to assessment of Planning Applications for Electronic Gaming Machine venues and expansions.

Background Information

As at 17 May 2017 the VCGLR website shows that Greater Bendigo had 11 venues operating a total 641 Electronic Gaming Machines with an average loss of $4 million per month.

Since 2010 an additional 119 EGMs have been approved for Greater Bendigo, there are some anomalies from number approved and numbers in operation at Venues – the Shamrock is only operating 60 not 65 as approved and the Foundry Hotel is only operating 25 not 45 as approved.

If this application is approved the Bendigo Stadium would operate over a quarter of the EGMs in the City.

No. of No. of EGMs Venue/Operator Change in EGMs Date EGMs in prior to 2017 2010 44 Bendigo Club 44 81 Bendigo RSL 12 EGM increase 25 Oct 2016 93 75 Bendigo Stadium 30 EGM increase 30 Sept 2011 105 40 Borough Club 40 48 Kangaroo Flat 12 EGM increase 2 June 2011 60 Sports Club 40 Windermere Hotel 40 100 All Seasons 100

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45 Shamrock Hotel 20 EGM increase 1 April 2014 65 35 Rising Sun Hotel 35 39 City Family Hotel 39 New venue with 25 9 July 2010 The Foundry Hotel EGMs 45 20 EGM increase 30 July 2014 547 TOTALS 666 Wellington New venue with 44 Application 44 EGMs TOTAL EGMs 710

Report

This report deals solely with the application to the VCGLR and focuses on understanding whether the impact of the proposal on the wellbeing of the community of Greater Bendigo as a whole would be neutral; beneficial; or detrimental.

Summary of the proposal

The Bendigo Stadium Ltd as lessee of The Wellington at Botanical Gardens Hotel has applied for a new club premises license and the installation of 44 EGMs. The site currently operates as a hotel with bistro, front bar and bottle shop. The Bendigo Stadium Ltd took over the lease of The Wellington at Botanical Gardens Hotel in October 2015, then the Hotel was closed for six months for remodelling work.

The vision for the venue is to provide a community hub in the northern part of the city to complete the range of services and relationships already established within the municipality. The introduction of gaming machines will facilitate further redevelopment of the venue. It will also see the venue convert to a club which will mean all non-members must sign in. The proposed renovations will see the footprint of the building increase and allow the venue to cater for a wide variety of functions. The proposed renovations include:  Construction of a 150 seat function room;  Creation of a new gaming room to accommodate 44 gaming machines;  Internal configuration of the bistro area maintaining 160 seats which can be utilised for function space as demand requires;  Construction of a new outdoor dining area and smoking areas;  Relocation of a children’s playroom; and  Expansion of on-site car parking.

It is expected that the proposal will create an additional 12 full time equivalent (FTE) positions (the proposal is not clear if it is 10 or 12 FTE positions as the number varies in the application).

The gaming room will operate from 9.30am to 1.00am Monday to Friday during school days, opening at 7.00am on non-school days and 10.00am to 11.00pm on Sunday.

The main benefits of the application are:  Redevelopment of the venue at a cost of $2 million;

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 Enables the Club to purchase the freehold of the venue, providing greater financial stability for the club given its current assets are located on Crown Land;  Community contributions of $100,000 per annum towards local community and sporting groups;  Creation of an additional 10-12 FTE positions;  $328,000 in complementary expenditure;  An additional $150,000 in supply contracts for food and beverages from local suppliers.

The social and economic impact statement submitted by the applicant concludes there will be a positive social impact on the local community. Reasons for this include:  The venue is appropriately located and the proposal is unlikely to result in convenience gaming given its separation from convenience retailing.  While the venue is located across from a primary school, it is satisfied that the introduction of gaming machines at the venue does not present an unreasonable risk to the school and its users.  The revenue from the introduction of machines will allow the venue to undertake further renovation work which will include the expansion of the bistro and outdoor dining areas. This is expected to meet an unmet demand in the local area.  The venue layout is appropriate and includes a suitable array of facilities for patrons.

Greater Bendigo’s response:

Under the Gambling Regulation Act 2003 responsible authorities can make submissions in respect of applications to the VCGLR for new premises applications or applications to amendments to venue operators' licences i.e. to vary the number of gaming machines for an approved venue.

The City of Greater Bendigo has engaged specialists to prepare the social and economic impact submission, review the economic impact of the application and undertake a computer aided telephone interview (CATI) survey of community attitudes.

The social and economic impact assessment has found that the social and economic impact on the wellbeing of the community of the City of Greater Bendigo and the local community within which the proposal is located will be negative.

Economic and Social Impact Assessment – by Symplan

In May 2017, Bonnie Rosen from Symplan was engaged to prepare the Economic and Social Impact submission for the City of Greater Bendigo on the VCGLR application by the Bendigo Stadium for a new venue and 44 EGMs at the Wellington at Botanical Gardens Hotel.

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In summary:

There are a number of impacts associated with an application to increase the number of EGMs at a gaming venue, one of which is gambling-related harms. It has been found that gambling-related harms can result in compromised health and wellbeing status, and has both direct and indirect impacts on individuals, their families and the broader community. As a result, significant weight is given to the potential for the proposal to cause or exacerbate gambling-related harms and the extent to which these impacts will cause disproportionate harm to those who are most at risk of gambling-related harms.

It has not been possible to assess the potential social benefits associated with the proposed community contributions as there is insufficient information.

The social and economic impact assessment has found that the social and economic impact on the wellbeing of the community of the City of Greater Bendigo and the local community within which the proposal is located will be negative.

This is due to the fact that the impact associated with the proposal will be:

Significantly negative in terms of:  Increasing the risk of gambling-related harms and the impact on the health and wellbeing of potential employees and patrons within the local area of the proposal site as a result of significantly increasing access and exposure to gaming venues, increasing expenditure and increasing density of EGMs per 1,000 adult.

Neutral in terms of:  Diversifying and increasing access to social, leisure, recreation and entertainment facilities;  Stimulating competition;  Employment generation;  Tourism;  Investment  Increasing the number of recreational activities in the municipality;  Catering for the social, leisure and recreational needs of people experiencing problem gambling; and  Implementing additional non-statutory harm minimisation measures.

Marginally positive in terms of:  Economic stimulus;  Improvement in the quality of existing social, leisure and entertainment facilities; and  Providing a small increase in access to opportunities to gamble for those who are not affected by gambling-related harms.

Recommendations

It is recommended that the Commission refuse the application for gaming approval to operate the 44 EGMs at The Wellington at Botanical Gardens Hotel on the following grounds:

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 The social and economic impact assessment has found that the social and economic impact on the wellbeing of the community of the City of Greater Bendigo and local community within which the proposal is located will be negative. This is due to the fact that the proposal involves an increase in both the number of EGMs and gaming venues, and will therefore increase the community’s exposure to gambling activities.  The proposal will have a greater benefit for the applicant than the community.  There is a lack of certainty regarding any potential community benefit associated with community contributions.  The proposal would result in modest improvements to the existing non-gambling facilities at the site but no diversification in non-gambling, social, leisure, entertainment and recreation facilities.  There is no certainty regarding the extent to which the proposal will satisfy the employment needs of the local community.  There is concern within the community regarding the potential impact of the proposal on gambling-related harms.  Although the proposal aligns with some aspects of Council’s strategic planning framework, the local planning policy is outdated and does not align with contemporary decision-making principles. Furthermore, the Tribunal has found that a local planning policy is a guide to discretionary decision-making. This suggests that compliance with certain aspects of the local planning policy should not necessarily indicate that the location and operation of the proposed gaming venue are appropriate.

Review of the Economic Impact - by Remplan

Remplan were engaged to review and critique the Economic and Social Impact Assessment presented by the applicant.

In summary, Remplan has found a number of inconsistencies and also highlighted:  Pubs with EGMs are abundant across Victoria and are not tourist attractions – visitors may visit the Wellington with or without EGMs.  Bendigo Stadium's ‘master plan’ is not contingent on 44 EGMs at the Wellington.  Community already has good access to gaming machines.  The Productivity Commission Gambling Inquiry Report 2010 finds that on average 40% of EGM revenue comes from problem gamblers.  The location is convenient and accessible as it is on a major road for a new development area in Epsom and next to a swimming pool, Botanical Gardens and a primary school.  The application presents "a confusing array of geographical boundaries" which when presented together are non-comparable. (pages 14-16 of Remplan report)  Evidence presented shows that the existing venue functions well already as a hotel.  White Hills is the seventeenth most disadvantaged out of the 58 suburbs in Bendigo, 3 out of the 4 suburbs identified as likely patrons are relatively disadvantaged.

Computer Aided Telephone Interviews – by Wallis Market and Social Research

Study of Community Attitudes: The City of Greater Bendigo commissioned Wallis, as a social research specialist, to conduct a representative telephone survey of residents in the area. The results of the survey will be used to help Council to understand community sentiment regarding the proposed redevelopment of The Wellington at the Botanical Gardens Hotel.

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The Wellington has been operating as a hotel for many years and it currently does not have a licence to operate EGMs. A recent proposal has been submitted to the City whereby The Wellington has applied to change use from a Hotel to a membership based club, installing 44 new EGMs as part of the redevelopment. In addition, the hotel plans to undertake renovations including a full range of entertainment and recreational facilities for patrons and the local community.

This report is based on interviews with 419 residents of the City of Greater Bendigo, conducted in May 2017 to assess community attitudes towards developments in general and the plans to re-develop The Wellington in particular. The findings of this study are designed to inform Council policy development as well as to assist it in framing a response to the proposed development.

The key findings were:  Residents have a poor idea of how many EGMs operate in the City of Greater Bendigo, with just under a third (28%) unable to make an estimate of the number, a quarter (24%) of residents over estimating and only 5% correctly estimating that there are between 600-799 EGMs operating in the City. The rest under-estimated the number of EGMs.  When told the actual number of EGMs operating in the City of Greater Bendigo, six- in-ten residents (57%) believed the number should decrease, a third (34% of residents) felt that it should stay the same and a very small (2%) percentage said that it should increase.  As expected the majority of residents were strongly in favour of redeveloping the local recreation reserve (94%), developing new sporting facilities (93%) and developing hotels without poker machines in them (73%). Their support for developments that included EGMs was significantly lower, only a quarter (24%) supported redeveloping an existing hotel with EGMs and just under one in five (18%) for a new hotel with EGMs.  When a short description of the entire proposal for redevelopment of The Wellington was read to residents, just under a quarter (37%) said they supported it and over half (56%) opposed it.  Those who opposed were asked for their reasons. The main one related to an underpinning belief that there are enough EGMs already in the City of Greater Bendigo.  With regard to the specific elements of the proposal, the majority of respondents were in favour of all except the introduction of more poker machines (72% opposed). Increasing employment (77%) and providing community contributions (73%) received the highest support while responses were evenly spread among those who supported changing the venue to a club requiring membership.  When asked how likely they would be to visit The Wellington club if the development were to proceed, a quarter (26%) of residents overall said they would go. The closer to the venue the more likely they are to go; four in ten (40%) of people living within an estimated 3kms of the venue felt they were likely to patronise it.  The redevelopment of The Wellington, should it proceed, is unlikely to have a detrimental effect on the community’s sense of happiness which is currently very high (91%). The majority (78%) also rated their wellbeing as high.  Seven in ten (69%) residents believed that the introduction of more poker machines at The Wellington would have a negative impact on the social character of the

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Council area overall. However, people who lived closer to the venue were more likely to see the positive impact (22%) than those who lived further away (15%). The main reason for believing the development will have a negative impact is that the EGMs will encourage more people to gamble.  A quarter (23%) of respondents had played a poker machine in the previous year, although the vast majority were not regular players with only one in ten playing once a fortnight. The majority of these players play locally in Bendigo with All Seasons International Hotel and Bendigo Stadium the most popular venues.

From these results we can conclude that:  The community is supportive towards the development of reserves, sporting facilities and hotels especially the development of properties without EGMs.  There is little understanding amongst the community about the number of EGMs operating in the City of Bendigo with those prepared to make an estimate generally under-estimating the number.  The community would rather see any development proceed without poker machines in it. Over half (56%) opposed the proposal in principle - a higher proportion than those who supported (37%), however other elements of the proposal are well supported and people living closer to the venue are more likely than others to see positive benefits from re-development and to patronise it when developed.  Those who use EGMs are more likely in favour of supporting the redevelopment as they are more likely to go and see the benefit to the neighbourhood. Whereas those who don’t, are more likely to oppose.  Generally, we found that the location will only impact those who play EGMs, as the convenience of the development will cause them to switch venues. It is unlikely it will cause people who don’t play to become players.  Generally, respondents did not believe that the introduction of poker machines would affect their sense of wellbeing, with nine in ten (85%) anticipating no change.

Priority/Importance:

This is of high priority due to tight timelines as Council must lodge their Social and Economic Impact Assessment 60 days of being notified of the application to the VCGLR which is 18 June 2017.

Timelines:

Council must advise the VCGLR of its intention to lodge an economic and social impact submission within 37 days of being notified of an application to the VCGLR. It must then lodge this submission within 60 days of being notified of this application to the VCGLR.

Risk Analysis:

It is not possible to totally eliminate risk arising the EGM-based gaming under the current Victorian regime; which recognises this form of gambling as a legitimate form of recreation.

Consultation/Communication

A CATI Survey was undertaken to gauge community attitudes to EGMs.

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Resource Implications

Council will need to decide next steps: The VCGLR will carry out a hearing for this application and it is recommended that Council consider engaging a solicitor to represent their position and to also have expert witnesses appear to support the case.

Council will need to decide approval new premises if it will appeal this with 44 EGMs decision at VCAT

Hearing If Bendigo Stadium Appeals refuse new premises with decision to VCAT 44 EGMs Council needs to consider if it defends its position.

Budget Allocation in the Current Financial Year: Nil, however expenses of $70,000 have been incurred.

Projected costs for future financial years: $50,000 requested for the 2017-2018 budget – to review and update Gaming Policy.

Attachments

None

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8.4 INSURANCE TENDER

Document Information

Author Richard Morrison, Manager Contract & Project Coordination

Responsible Kerryn Ellis, Director Corporate Performance Director

Summary/Purpose

To summarise the outcome of the recent tender for insurance brokerage services and seek Council endorsement to award the contract.

RECOMMENDATION

1. Award the contract for insurance brokerage services to Jardine Lloyd Thompson (JLT) for two years plus a one year extension option

2. Authorise the Chief Executive Officer to undertake the necessary administrative steps to endorse the insurance documentation and associated premium payments provided by JLT

3. Authorise the Chief Executive Officer to undertake the necessary administrative steps to extend the brokerage for the optional year dependent on positive contractor performance and an assessment of the insurance market conditions at the time.

RESOLUTION

Moved Cr Metcalf, Seconded Cr Wrigglesworth

That the recommendation be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

Council Plan Reference:

Council Plan 2013 – 2017 (2016-2017 Update)

1.1 Good governance principles are used to guide strategic decision-making

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1.1.1 Provide high-level strategic advice to Council to enable it to meet its legislative responsibilities 1.1.2 Meet Local Government legislative requirements and support Councillors in their role using Good Governance principles 1.8 1.8 Sustain the long term financial viability of the Council

Strategy Reference (include weblink as applicable): N/A

Council Policy Reference (include weblink as applicable):

Section 186 of the Local Government Act requires all purchases of goods and services over $150k (GST Inclusive) to be publically tendered. This ensures that the final purchase has been market tested and conforms to the “Best Value” principles outlined in the Act.

The $150k threshold is measured against the full term of the contract including any optional extensions. The current 2016/17 annual premiums totalling $1,546,544 is well in excess of the threshold and therefore a public tender is both required and appropriate.

Background Information

MAV Insurance provides public liability and professional indemnity insurance to councils in Victoria and Tasmania as well as Tasmanian water authorities through its Liability Mutual Insurance scheme. It also has a commercial crime fund that provides cover against fraudulent or dishonest acts by an employee or third party.

It is an expectation and legislative requirement that services above a threshold value be put to public tender. Insurances have previously avoided this expectation by invoking the MAV arrangement above. As a general principle of good governance CoGB decided to look at running a competitive tender for its insurance services. To ensure probity, Procurement Australia (PA) was appointed to run an independent process.

Through its association with the Regional Procurement Excellence Network, (RPEN) a total of eight Councils in the Loddon Mallee region took part in the tender. This increased the available premium pool for the market with the aim of achieving better returns for the Councils participating.

Report

PA was engaged to review the current insurance program and assist with the implementation and management of a Request for Proposal (RFP) for the provision of insurance broking and risk management services.

In consultation with the RPEN Councils, PA prepared the specification and went to market via a number of national newspapers.

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Four responses were received:

 Jardine Lloyd Thompson (JLT)  Willis Towers Watson (Willis)  Aon  Marsh

All submissions were of a very high standard. Moreover, as four of the largest brokers both locally and globally, they all have extensive resources and numerous dedicated specialty facilities across the various disciplines required by Council. PA provided an initial analysis of the submissions to assist Council with the final evaluation. The Tender Evaluation Committee met and JLT was selected as the preferred contractor that provided the best value.

Previous Council Decision(s) Date(s):

N/A

Priority/Importance:

Ensuring Council has the right insurance coverage in both risk and amount is of critical importance from both financial and governance perspectives.

Options/Alternatives:

Council had the option to remain in the MAV Insurance schemes which are well managed and are financially sound. However the premiums offered via those schemes are significantly higher than those currently available from the open market for the same level of insurance coverage.

Timelines:

The initial two year insurance period starts from 1 July 2017 to 30 June 2019 with a further one year extension option available.

Progress:

The final insurance documentation will be signed following Council approval and will be in place by 1 July 2017.

Risk Analysis:

The most significant risk to Council is the financial stability of the insurance provider. In the existing MAV Insurance scheme, Councils contribute to a mutual pool of funds from which claims are paid. With a large number of Councils participating, these funds are highly secure.

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In an open market situation, the financial stability of an insurer is less secure and historically there have been a number of insurance firm failures. However, all of the firms that responded to the tender are considered to be leaders in the field and there is no reason to question their long term financial stability.

There is also a risk that the current low insurance premiums being offered may increase over time. While this is possible, the existing MAV Insurance scheme premiums also increase annually and the savings currently being offered by JLT vastly outweighs this risk.

Consultation/Communication

Internal Consultation:

Throughout this procurement, the Contract and Project Coordination Unit consulted with the Risk team to ensure all Council insurance needs were met on a like for like basis.

External Consultation:

Consultation was undertaken with the following Loddon Mallee Councils/Shires:  Central Goldfields  Macedon Ranges  Campaspe  Swan Hill  Gannawarra  Loddon  Mount Alexander

Resource Implications

As the contract will run over multiple years and insurance premiums may change, it is not possible to provide an exact contract value.

However, pricing provided in the tender indicated that Council would save approximately $700,000 in premium payments in the first year of the proposed contract. Depending on market forces, this could equate to a saving of over $2,000,000 in premiums over the full three year term of the contract.

Any known or anticipated variance to budget:

Nil identified

Previous Council Support:

N/A

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Projected costs for future financial years:

Premiums will be determined each year with any increases dependent on market forces.

Conclusion

This contract provides a very high level of savings to Council in the order of $700,000 per year without any reduction in insurance coverage. It is an excellent example of successful collaboration with other regional Councils and demonstrates the organisation’s efforts to provide best value and sound financial management for the community.

Attachments

1. Confidential Tender Evaluation Scoring 2. Confidential Tender Submission Assessment

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8.5 CONTRACTS AWARDED UNDER DELEGATION

Document Information

Author Lee Taig, Contract Support Administrator, Contract and Project Coordination Unit

Responsible Kerryn Ellis, Director Corporate Performance Director

Purpose/Summary

The purpose of this report is to provide information on contracts recently awarded under delegation.

RECOMMENDATION

That the contracts awarded under delegation, as outlined in this report, be acknowledged by Council.

RESOLUTION

Moved Cr Fyffe, Seconded Emond.

That the recommendations contained in the Leadership and Good Governance Report Nos. 8.5 (Contracts Awarded Under Delegation and 8.6 (Record of Assemblies), be adopted.

CARRIED

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

Delivery of programs, projects and services that respond to community needs.

Council Plan Reference: City of Greater Bendigo Council Plan 2013-2017 (2016/2017 Update):

Theme: 1 Leadership and good governance

Strategic Objective: 1 Council demonstrates leadership in its decisions to meet future needs and challenges

Strategy 1.1 Good governance principles are used to guide strategic decision-making

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Report

Value Delegated Contract No Project Successful Contractor Date Signed (GST Excl) Officer

Capital Contracts

Asphalt Works on Various Boral Resources Vic Pty 20 April CT000319 $1,007,519.17 Craig Niemann Roads Ltd 2017

Service Contracts

Bushco Land Management Djandak IECL Pty Ltd Provision of Maintenance Urban Maintenance Schedule of 11 April Craig Niemann Landscaping Services Systems Pty Ltd Rates 2017 CT000294 Groundswell Australia M & K Softscapes Paramount Landscaping Vic Pty Ltd Current annual Council Budget for the goods/services contracted via this schedule of rates is $500,000.0

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8.6 RECORD OF ASSEMBLIES

Document Information

Author Richard Morrison, Acting Manager Executive Services

Responsible Craig Niemann, Chief Executive Officer Officer

Purpose

The purpose of this report is to provide the record of any assembly of Councillors, which has been held since the last Council Meeting, so that it can be recorded in the Minutes of the formal Council Meeting.

RECOMMENDATION

That Council endorse the record of assemblies of Councillors as outlined in this report.

(refer to page 212 - recommendation adopted)

~~~~~~~~~~~~~~~~~~~~~~~~~

Policy Context

Council demonstrates leadership in its decisions to meet future needs and challenges.

Background Information

The Local Government Act provides a definition of an assembly of Councillors where conflicts of interest must be disclosed.

A meeting will be an assembly of Councillors if it considers matters that are likely to be the subject of a Council decision, or, the exercise of a Council delegation and the meeting is:

1. A planned or scheduled meeting that includes at least half the Councillors (5) and a member of Council staff; or 2. an advisory committee of the Council where one or more Councillors are present.

The requirement for reporting provides increased transparency and the opportunity for Councillors to check the record, particularly the declarations of conflict of interest.

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Report

Meeting Information Meeting Councillors' Briefing Name/Type Meeting Date 24 April 2017 Matters discussed 1. Gaming Policy and Bendigo Stadium Application 2. National Flag Proposal 3. Venue for Outdoor Performing Arts 4. Planning matter 5. Community Plan

Attendees/Apologies Councillors Cr Margaret O'Rourke Cr Jennifer Alden Cr Matt Emond Cr George Flack Cr Rod Fyffe Cr Julie Hoskin Cr James Williams Cr Yvonne Wrigglesworth Apology: Cr Andrea Metcalf Staff/ Mr Craig Niemann Community Mr Bernie O'Sullivan Representatives Mr Craig Lloyd Mr Michael Smyth Ms Vicky Mason Mr Peter Davies Apology: Ms Kerryn Ellis

Conflict of Interest disclosures Matter Councillor/officer making disclosure Councillor/officer left No. meeting 1. Cr Williams Yes

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Meeting Information Meeting Councillors' Briefing Name/Type Meeting Date 1 May 2017 Matters discussed 1. Planning matters and draft Ordinary Agenda review 2. Lansell Crest Planning Scheme Amendment 3. Presentation by Heritage Advisory Committee 4. Presentation by Bendigo Sustainability Group 5. Presentation by Regional Partnerships 6. Gaming Policy and Wellington Hotel application 7. Off-road shared path to Marist College, Maiden Gully 8. Regional Cities 9. Victorian Local Government Women's Association 10. Airline passenger services 11. Hopley Recycling 12. Proposed Council Budget 2017-18

Attendees/Apologies Councillors Cr Margaret O'Rourke Cr Jennifer Alden Cr George Flack Cr James Williams Cr Yvonne Wrigglesworth Apologies: Cr Matt Emond Cr Rod Fyffe Cr Julie Hoskin Cr Andrea Metcalf Staff/ Mr Craig Niemann Community Mr Bernie O'Sullivan Representatives Mr Craig Lloyd Ms Kerryn Ellis Ms Vicky Mason Mr Peter Hargreaves

Conflict of Interest disclosures Matter Councillor/officer making disclosure Councillor/officer left No. meeting 6. Cr Williams Yes

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Meeting Information Meeting Councillors' Briefing Name/Type Meeting Date 8 May 2017 Matters discussed 1. Arena Theatre Company 2. Bushfire Management Overlay Mapping 3. White Hills Heritage Study - Stage 2 Planning Scheme Amendment 4. Smarter Bendigo Project 5. Sport and Recreation Funding Processes and Priorities 6. Road Management Plan 7. Bendigo Airport Strategic Plan and Recognition of Advisory Committee Members 8. Rainbow Flag 9. Women's Australian Rules football 10. Proposed Council Budget 2017-186

Attendees/Apologies Councillors Cr Margaret O'Rourke Cr Jennifer Alden Cr Matt Emond Cr George Flack Cr Rod Fyffe Cr James Williams Cr Yvonne Wrigglesworth Apologies: Cr Julie Hoskin Cr Andrea Metcalf Staff/ Mr Bernie O'Sullivan Community Ms Kerryn Ellis Representatives Ms Vicky Mason Mr Craig Lloyd Mr Richard Morrison Apologies: Mr Craig Niemann

Conflict of Interest disclosures Matter Councillor/officer making disclosure Councillor/officer left No. meeting Nil

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Meeting Information Meeting Councillors' Briefing Name/Type Meeting Date 15 May 2017 Matters discussed 1. Bendigo Heritage Attractions 2. Golden Dragon Museum Business Case 3. Insurance tenders 4. Aquatic facilities strategy 5. Artsland Conference 2018 6. Housing Strategy 7. Discussion with La Trobe University re Murray Darling Medical School 8. Library budget

Attendees/Apologies Councillors Cr Margaret O'Rourke Cr Rod Fyffe Cr George Flack Cr Andrea Metcalf Cr James Williams Cr Jennifer Alden Cr Julie Hoskin Cr Matt Emond Cr Yvonne Wrigglesworth Staff/ Mr Bernie O'Sullivan Community Mr Craig Lloyd Representatives Ms Kerryn Ellis Ms Vicky Mason Mr Richard Morrison Apology: Mr Craig Niemann

Conflict of Interest disclosures Matter Councillor/officer making disclosure Councillor/officer left No. meeting Nil

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Meeting Information Meeting Councillors' Briefing Name/Type Meeting Date 22 May 2017 Matters discussed 1. Aquatic facilities strategy 2. Statutory valuation process 3. Restructure

Attendees/Apologies Councillors Cr Margaret O'Rourke Cr Jennifer Alden Cr George Flack Cr Rod Fyffe Cr Julie Hoskin Cr Andrea Metcalf Cr James Williams Cr Yvonne Wrigglesworth Apology: Cr Matt Emond Staff/ Mr Craig Niemann Community Ms Vicky Mason Representatives Ms Kerryn Ellis Mr Lincoln Fitzgerald

Conflict of Interest disclosures Matter Councillor/officer making disclosure Councillor/officer left No. meeting Nil

Meeting Information Meeting Consultation meeting Name/Type Meeting Date 30 March 2017 Matters discussed Planning application DC/824/2016 359 Bendigo-Tennyson Road, HUNTLY NORTH 3551 Development of 5 sheds associated with existing piggery and associated works

Attendees/Apologies Councillors Cr Andrew Metcalf Cr Julie Hoskin Staff/ Lachlan Forsyth Community Applicant Representatives Objectors

Conflict of Interest disclosures Matter Councillor/officer making disclosure Councillor/officer left No. meeting Nil

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Meeting Information Meeting Consultation meeting Name/Type Meeting Date 26 April 2017 Matters discussed Planning application DC/863/2016 79 Olinda Street, QUARRY HILL 3550 Use of land for food and drink premises, partial demolition, construction of extension, construction of first floor dwelling, external alterations, increase in area of liquor licence and increase in maximum capacity, alter access to a road in a Road Zone 1, and reduction in car parking.

Attendees/Apologies Councillors Cr Rod Fyffe Cr Jennifer Alden Staff/ Shannon Rosewarne Community Applicant Representatives Objectors

Conflict of Interest disclosures Matter Councillor/officer making disclosure Councillor/officer left No. meeting Nil

Meeting Information Meeting Consultation meeting Name/Type Meeting Date 28 April 2017 Matters discussed Planning application DS/951/2016 105-115 Olympic Parade, KANGAROO FLAT 3555 Staged subdivision of land into 27 lots; and native vegetation removal (patches)

Attendees/Apologies Councillors Cr Jennifer Alden Staff/ Bryce Kilian Community Applicant Representatives Objectors

Conflict of Interest disclosures Matter Councillor/officer making disclosure Councillor/officer left No. meeting Nil

Attachments

Nil

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9. URGENT BUSINESS

Nil.

10. NOTICES OF MOTION

Nil.

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11. COUNCILLORS' REPORTS

Cr Fyffe reported on his attendance at the following meetings and events:

- U3A networking event - Welcome to Vietnamese Students - Launch of the Writers’ Festival - Country Table Tennis Championships - Arthur Guy Prize Announcement

Cr Alder reported on her attendance at the following meetings and events:

- Sorry Day event at La Trobe University - Launch of the truck at the multicultural event - 2017 Bendigo Sustainability Awards presentation ceremony - Launch of the Writers’ Festival - Creative Communities Grant - IFTAR dinner for Ramadan - Refugee Week - Bendigo Inventor Awards - Memorial Service for Rod May

Cr Wrigglesworth reported on her attendance at the following meetings and events:

- Raw Arts Award - Synconicity Performing Arts - Congratulated the new Chair of Community Leadership Loddon Murray - Heathcote on Show - Held a listening post at Strath Village Shopping Centre - Launch of the Bendigo Cycling Classic

Cr Metcalf reported on her attendance at the following meetings and events:

- Festival Light - Met walkers from Robe - Acknowledge of support of Founding 50 - Ulumbarra Foundation - New Memorial Wall at Elmore - Mopar Event - Management of Community Facilities - Dinner LGBTI - Cr Metcalf advised that a Listening Post would be coming up in the Ward.

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Cr Emond reported on his attendance at the following meetings and events:

- National Budgerigar Championship - Marist Community Centre Families Day - Chat with students at Golden Square about Chinese exchange - Board of Bendigo Art Gallery, Queen Victoria Restoration - Regional Development Victoria event on Creative Victoria proposals for Central Victoria

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12. MAYOR'S REPORT

The Mayor, Cr Margaret O’Rourke, tabled a report on her attendance at the following meetings and events:

 Met with Mr Daniel Mulino, Parliamentary Secretary to the Treasurer  Participated in photo opportunity for Bendigo Health’s Dry July Campaign  Attended the Disability Inclusion Reference Committee meeting  Presented at the RAW Arts Awards Presentation and Showcase event at Dudley House  Attended and spoke at the Launch of the Heathcote Township Plan  Attended the Bendigo Academy of Sport 2017 Athlete Presentation Night  Attended formal opening of the new netball courts at Harry Trott Oval  Participated in the Festival of Light event at The Great Stupa of Universal Compassion  Welcomed attendees to the RSPCA Millions Paws Walk  Officially welcomed the arrival of participants of the Great Walk from Robe re-enactment at the Golden Dragon Museum  Met with representatives from the Strathfieldsaye Bowls Club  Attended a celebration event for Equity Trustees new office in Bendigo  Chaired the Hearing of Public Submission on the Community Plan and Budget  Welcomed attendees to the Bendigo Manufacturing Group workshop  Visited the Long Gully Community Garden and Long Gully Neighbourhood Centre  Attended and spoke at the Bendigo Airport Stage Two Official Opening  Attended the Bendigo and District Aboriginal Co-Operative and La Trobe University’s Sorry Day Sunset Ceremony  Attended the Y Service Club of Eaglehawk and Eaglehawk Y Service Club (Women) 59th Annual Changeover Dinner & Installation of Office Bearers  Officially opened the MODE & MOTIF exhibition by three local artists Jenny Carrington, Brett Tully & Sarah Bolton  Attended and spoke at the Australian Smart Communities Conference in Adelaide which included: o Attendance at a Smart Cities Reception o Presented at the Inaugural Meeting of Mayors of Australia Leading Smart Cities o Attended a Welcome Reception Street Party o Participated in a Panel Discussion o Attended Conference Dinner at Adelaide Oval  Attended the launch of the Naming Campaign for the Greater Bendigo Aquatic and Indoor Pool  Met with representatives from the South Bendigo Tennis Club and South Bendigo Progress Association  Attended the Safe Community Forum  Attended Briefing on the Retail Doctor report  The Eppalock Ward Councillors held a listening post at Strath Village Shopping Centre  Attended farewell celebration for Kathryn McKenzie  Attended and spoke at the Bendigo Sustainability Awards held at The Capital Theatre  Attended the Blessing and Opening of the redevelopment and expansion of St John of God Hospital  Met with the Hon. Martin Foley MP Minister for Creative Industries and Hon. Jacinta Allan MP Minister for Major Projects  Attended Catholic College Bendigo’s performance of Godspell at Ulumbarra Theatre  Attended the Loddon Campaspe Councils meeting  Attended the Municipal Association of Victoria Rural North meeting  Participated in photo opportunity for new signage on City of Greater Bendigo waste trucks

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 Welcomed attendees to the Victorian Multicultural Commission ‘Social Cohesion in Bendigo: Understanding Community Attitudes to the Mosque in 2015’ report  Attended the Regional Cities Victoria meeting  Met with representatives from Gympie Regional Council  Met with representatives from Lifeline Central Victoria and Mallee  Attended the Arthur Guy Memorial Painting Prize announcement of winners  Attended the Regional Corporation and Development Forum in Canberra  Attended the Australian Local Government National General Assembly in Canberra which included meetings with: o Lisa Chesters, Federal Member for Bendigo o Hon. Darren Chester MP, Minister for Infrastructure and Transport and Damian Drum, Federal Member for Murray o Senator Jane Hume, Senator for Victoria o Phoebe Drake – Advisor to Hon. Anthony Albanese MP, Shadow Minister for Infrastructure, Transport, Cities and Regional Development o Paula Gelo – Advisor to the Minister for Aged Care, Hon. Ken Wyatt MP o Nick Hannan – Advisor to Senator the Hon. Fiona Nash, Minister for Regional Development, Local Government and Regional Communications  Participated in numerous workshops and forums  Participated in numerous radio, newspaper, television media interviews and photo opportunities  Met with many residents, businesses and community groups regarding a wide range of issues.

The Mayor thanked the Deputy Mayor and those Councillors who represented her at events she was unable to attend.

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13. CHIEF EXECUTIVE OFFICER'S REPORT

The Chief Executive Officer, Mr Craig Niemann, tabled a report on his attendance at the following meetings and events:

 Attended the formal opening of the netball courts at the Harry Trott Oval, Kennington  Attended a meeting of the Southern Loddon Mallee Regional CEO's  Attended a meeting of the Plan Bendigo Steering Committee Meeting  Attended the welcome celebration for the arrival of Equity Trustees to Bendigo  Attended a meeting of the Board of The Bendigo Trust  Attended the meeting to hear public submissions on the Community Plan and 2017/18 Budget  Participated in regular media interviews  Participated as MC at the official opening of the Bendigo Airport stage two development th  Participated as MC at the 20 Anniversary of the Bendigo Livestock Exchange  Attended the launch of the Victorian and Proud Of It interactive learning bus  Attended the thank you event for the Ulumbarra Founding 50 Benefactors  Introductory meeting with Mr Phillip Wright, Liaison Officer from the Commonwealth Attorney General's Office  Attended the launch of the Kangaroo Flat Indoor Aquatic and Wellbeing Centre naming campaign  Attended a meeting with Urban Development Institute of Australia Northern Chapter Members  Attended farewell events for Mrs Rachel Lee - Manager Major Projects and Ms Kathryn Mackenzie - Manager Tourism  Attended the official opening and blessing of the redevelopment of St John of God Hospital  Attended the official opening of the Aerial Views of Bendigo Exhibition  Attended a meeting of Loddon Campaspe Councils  Attended the meeting held by the Victorian Multicultural Commission on the release of the Social Cohesion in Bendigo report  Attended a meeting of Regional Cities Victoria  Hosted a visit of representatives from Gympie Regional Council and participated in the CBD walking tour and visit to the Bendigo Airport  Attended the announcement of the winner of the Arthur Guy Memorial Painting  With the Mayor, attended the National General Assembly of Local Government

14. CONFIDENTIAL (SECTION 89) REPORTS

Nil.

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Ordinary Meeting - 21 June 2017

There being no further business, the meeting closed at 9.00pm

Confirmed:

19 July 2017 Chair

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