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Developing & Preserving Edmonton’s Historical Collections: Artifact Centre & Archives Strategy 28 February 2011 Lundholm Associates Architects Principal: Michael Lundholm 401 Richmond Street West Studio 369 Toronto, Ontario M5V 3A8 T 416 596 7400 F 416 596 8073 Cover’s Artifact Images Courtesy of Edmonton Artifact Centre Background Image taken from http://www.google.ca/imgres?imgurl=http://thundercloud. net/wallpaper/thirty-three/edmonton-river-valley-by-Dolphin. Catherine C. Cole and Associates jpg&imgrefurl=http://thundercloud.net/wallpaper/thirty-three/index. htm&usg=__G6WidOEIbTwvz7uadntrFTHKXJY=&h=975&w=1300 Principal: Catherine Cole &sz=292&hl=en&start=0&zoom=1&tbnid=6qZNHwRRHku8oM:&t bnh=168&tbnw=238&prev=/images%3Fq%3Dedmonton%26um%3D 10023 93 Street 1%26hl%3Den%26sa%3DX%26biw%3D1411%26bih%3D858%26tbs Edmonton, Alberta T5H 1W6 %3Disch:1,isz:l0%2C144&um=1&itbs=1&iact=rc&dur=286&ei=Ygb0 TMuFKsWxhAe2o5CMAQ&oei=Ygb0TMuFKsWxhAe2o5CMAQ& esq=1&page=1&ndsp=24&ved=1t:429,r:12,s:0&tx=221&ty=112&biw T 780 424 2229 =1411&bih=858 F 780 424 2229 EDMONTON'S HISTORICAL COLLECTIONS: ARTIFACT CENTRE & ARCHIVES STRATEGY TABLE OF CONTENTS EXECUTIVE SUMMARY _____________________________________________ i 1.0 INTRODUCTION _________________________________________________ 1-1 1.1 Background __________________________________________________ 1-3 1.2 Overview of Comparable Museums Collection Management ___________ 1-5 1.3 Objectives and Scope of Study ___________________________________ 1-6 1.4 Methodology and Study Process __________________________________ 1-7 1.5 Relationship with the City Museum Assessment _____________________ 1-11 1.6 Definitions __________________________________________________ 1-13 2.0 RECOGNIZED PRACTICE FOR MUSEUM AND ARCHIVES COLLECTIONS __ 2-1 2.1 Collections Management ________________________________________ 2-1 2.2 Preventive Conservation ________________________________________ 2-6 3.0 ASSESSMENT OF PRESENT AND PROPOSED CITY COLLECTION _______ 3-1 3.1 Analysis of the Artifact Centre Collection ____________________________ 3-1 3.2 Analysis of Partners of the City Collections _________________________ 3-13 3.3 Analysis of Departmental Collections of Interest _____________________ 3-14 3.4 Analysis of Local Museum Collections of Interest ____________________ 3-17 3.5 Analysis of Proposed City Museum Collection _______________________ 3-20 3.6 Gaps in Existing Collections _____________________________________ 3-23 3.7 Recommendations on Disposition of Existing Collections ______________ 3-24 4.0 COLLECTION PURPOSE AND USE STRATEGIES ______________________ 4-1 4.1 Working Assumptions __________________________________________ 4-1 4.2 Four Possible Collection Strategies ________________________________ 4-3 4.3 Analysis of Collection Strategies __________________________________ 4-7 Lundholm Associates Architects in association with 28 February 2011 Catherine C. Cole & Associates CITY OF EDMONTON, COMMUNITY SERVICES EDMONTON HERITAGE COUNCIL 28 February 2011 Lundholm Associates Architects in association with Catherine C. Cole & Associates EDMONTON'S HISTORICAL COLLECTIONS: ARTIFACT CENTRE & ARCHIVES STRATEGY TABLE OF CONTENTS 5.0 IMPLICATIONS FOR FUTURE COLLECTION STORAGE FACILITIES _______ 5-1 5.1 Collection Facility Assessment of the Artifact Centre __________________ 5-1 5.2 Artifact Centre Collection Storage Survey Overview ___________________ 5-8 5.3 Fort Edmonton Park Collection Storage Overview ___________________ 5-13 5.4 Archive Record Storage Facility Requirements ______________________ 5-17 6.0 OVERVIEW FUNCTIONAL PROGRAM ________________________________ 6-1 6.1 Proposed Functional Model for City Collection Repository ______________ 6-1 6.2 Consolidated Spatial Area Requirements ___________________________ 6-5 6.3 Technical Criteria _____________________________________________ 6-12 7.0 FINANCIAL PROJECTIONS _________________________________________ 7-1 7.1 Capital Budget Estimate: New City Collection Repository ______________ 7-4 7.2 Capital Budget Estimate: New FEP Collection Repository ______________ 7-5 7.3 Resources Assessment _________________________________________ 7-6 7.4 Operating Impacts Analysis ______________________________________ 7-9 8.0 SUMMARY OF FINDINGS ___________________________________________ 8-1 8.1 Collection Requirements ________________________________________ 8-1 8.2 Facility Implications ____________________________________________ 8-4 8.3 Financial Projections ___________________________________________ 8-6 9.0 BIBLIOGRAPHY __________________________________________________ 9-1 APPENDICES ____________________________________________________ A A-1 Artifact Centre Collection Storage Assessment A-2 Fort Edmonton Park Collection Storage Assessment A-3 Telephone Historical Centre Collection Storage Assessment A-4 Environmental Scan A-5 Archive Spatial Requirements and Functional Diagram A-6 Edmonton Public Art Spatial Requirements A-7 Fort Edmonton Park Review Document Lundholm Associates Architects in association with 28 February 2011 Catherine C. Cole & Associates CITY OF EDMONTON, COMMUNITY SERVICES EDMONTON HERITAGE COUNCIL 28 February 2011 Lundholm Associates Architects in association with Catherine C. Cole & Associates EDMONTON'S HISTORICAL COLLECTIONS: ARTIFACT CENTRE & ARCHIVES STRA TEGY EXECUTIVE SUMMARY The City of Edmonton 2008 Art of Living Cultural Plan emphasizes the need to support the future of arts and heritage in Edmonton. The Cultural Plan recommended Edmonton prepare for the future needs and best public use of the City’s collections, including preservation of the collections at the Artifact Centre, the future storage and programming needs of the City Archives, and the development of a City Museum. The Artifact Centre and Archives Strategy Report was created in response to the recommendations of the Cultural Plan and is intended to: • Assess the City Collections including: the Artifact Centre Collection, partners of the City collections, and other additional or relevant City collections • Determine the future collection management requirements of the Artifact Collection • Define the rationale and needs for a facility that will serve the dual functions of collection storage and preservation for the Artifact Collection • Assess the feasibility of co-locating the City Archives' storage needs with the Artifact Centre. History of the City Collections The City of Edmonton Collections originates from the efforts of the Archives Committee, established in 1938, who were responsible for collecting archives and artifacts reflecting municipal heritage. The renamed Archives and Landmarks Committee later evolved into the Edmonton Historical Board and since 1973 the City Collections were divided into the City of Edmonton Archives and the City of Edmonton Artifact Collection. The Archives Collections reside at the Prince of Wales Armouries in a purpose built facility and the Artifact Collection is maintained at the Artifact Centre - the re-purposed O’Keefe Brewery. History of the future City Museum A number of proposals to develop a City Museum for Edmonton have been considered over the years. Most recently, during the 2007 cultural planning process, the Edmonton Arts Council established a Museum Steering Committee and commissioned a study to examine the possibility of establishing a ‘city’ or ‘civic’ museum for Edmonton, and consider the need for a support program for local museums. This resulted in related heritage recommendations in the Art of Living Cultural Plan. Collection Assessment The Consultants performed an assessment of the City Artifact Collection at the Artifact Centre from a curatorial perspective. This initial assessment was undertaken to provide a basis for general facility planning for the City Artifact Collection. Actual collection acquisition, de-accession, and disposition decisions will require additional, detailed professional study. The general assessment found that a number of artifacts are in poor condition, and does not adequately cover all themes of importance in Edmonton's history. If the Artifact Collection is intended to represent Edmonton’s heritage, as well as support the further development of Fort Edmonton Park, and a proposed City Museum, it will need further development based on a revised collection policy and under the guidance of a curatorial committee. Lundholm Associates Architects in association with 28 February 2011 i Catherine C. Cole & Associates CITY OF EDMONTON, COMMUNITY SERVICES EDMONTON HERITAGE COUNCIL 28 February 2011 Lundholm Associates Architects in association with Catherine C. Cole & Associates EDMONTON'S HISTORICAL COLLECTIONS: ARTIFACT CENTRE & ARCHIVES STRATEGY The Consultants also performed a detailed review of other City collections, the collections of the partners of the City, and other local museum collections of interest, to determine the rationale of absorbing these collections into the City Artifact Collection. It was determined that the City should not anticipate or pursue consolidating these collections, as the number of artifacts that would be relevant to the City Collection are marginal. In lieu of the acquisitions of artifacts from other City collections, the Consultants propose the source of additional artifacts should be the careful acquisition of selected artifacts from private collections. Proposed Collection Strategy Based on consultation with the Steering Committee and relevant stakeholders, the Consultants pursued a collection strategy that requires the City to continue its support of Fort Edmonton