Metropolitan Regional Housing Authority

METROPOLITAN REGIONAL HOUSING AUTHORITY

INVITES BIDS ON THE FOLLOWING SERVICES

TENDER DOCUMENT No. MET20-17

EMERGENCY LIGHTING TESTING AND MAINTENANCE SERVICES PROVISION OF SERVICES – UNIT PRICE

CLOSING DATE: Tuesday April 06, 2021

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price TABLE OF CONTENTS

PAGE(S)

Scheduled Tour Date 1 - 3

Mandatory Requirements 4

Instructions to Bidders 5 - 7

Bid and Agreement Form 8 - 19

General Conditions of the Contract 20 - 26

Asbestos Disclosure Materials Letter: January 2014 27

Emergency Lighting Systems (Section 16000) 28 - 31

Appendix A: Sample Log Book 32 - 50

Total Numbered Pages for this Tender Package 50

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price SCHEDULED TOUR DATE

1. Organized Tour Date .1 All bidders note: .1 The tours are scheduled for the following days: .1 Wednesday, March 24, 2021 at 8:30am .2 Thursday, March 25, 2021 at 8:30am .3 Friday, March 26, 2021 at 8:30am .4 See tables below for order of buildings. .2 Person conducting tour: David Skinner Tel: 902.717.7712

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price SCHEDULED TOUR DATE

Wednesday, March 24, 2021 at 8:30am 1 Westwood Tower, 6701 Chisholm Ave, Halifax 2 Westmoor Lodge, 6841 Cook Ave, Halifax 3 Sir John Thompson Manor, 7001 Leppert St, Halifax 4 Acadia Sq. Lodge-North, 3450 Devonshire Ave, Halifax 5 Acadia Sq. Lodge-South, 3340 Kenny Street 6 Mulgrave Park: meet at 109 Connor Lane 7 Dr. Samuel Prince Manor, 3792 Novalea Drive, Halifax 8 Richmond Manor, 5594 Northridge Dr. Halifax 9 Bridgeview, 2560 Gottingen St, Halifax 10 Sunrise Manor, 2406 Gottingen St, Halifax 11 Ahern Manor, 2313 Gottingen St, Halifax 12 Gordon B. Isnor Manor, 5565 Cornwallis St, Halifax 13 Vimy Arms Apartments, 2020/2030 Gottingen St, Halifax 14 H.P. McKeen Manor, 1186 Queen St, Halifax 15 Joseph Howe Manor, 5515 Victoria Rd, Halifax Proceed to Dartmouth 16 1 Albyn Avenue, Dartmouth 17 Crathorne Place I, 16 Jamieson Street, Dartmouth 18 Crathorne Place II, 14 Jamieson Street, Dartmouth 19 101 Nova Court, Dartmouth 20 Alderney Manor, 1 Alderney Drive, Dartmouth 21 Nantucket Place, 45 Ochterloney Street, Dartmouth 22 Eastwood Manor, 55 Crichton Avenue, Dartmouth 23 Edgemere Manor, 79 Crichton Ave, Dartmouth 24 Twin Maples Villa, 349 Pleasant Street 25 Acadia Place, 8 Mount Hope Avenue, Dartmouth 26 Fort Clarence, 8B Mount Hope Avenue, Dartmouth 27 Island View Apartments, 36 Cow Bay Road, Eastern Passage 28 D.A. MacDonald 1935 Caldwell Road, Eastern Passage

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price SCHEDULED TOUR DATE

Thursday, March 25, 2021 at 8:30am 1 Bedford Manor, 51 Bridge Street, Bedford 2 70 Memory Lane, Quest Rehabilitation Centre 3 Sackville Manor, 51 Old Beaverbank Road, Lower Sackville 4 Glendale Manor, 1 Smokey Drive, Lower Sackville 5 McDougall Manor, 20 McDougall Ave, Lower Sackville 6 Woodlyn Manor, 2 Woodlyn Dr., Hammonds Plains 7 Hubbards Manor, 1 Fox Point Rd, Hubbards 8 Eleanor Hubley Villa, 9 Eleanor Lane, Tantallon 9 Timberlea Manor, 1746 St. Margaret’s Bay Road, Timberlea 10 Margaret Latter Manor, 144 Hebridean Drive, Herring Cove 11 Warehouse, 12 Indigo Walk 12 Capt. William Spry Lodge, 6 Arnold Drive, Halifax 13 Cowie Hill Lodge, 166 Cowie Hill Road, Halifax 14 MacDonald Laurier Place, 3 Ford St, Halifax 15 Cornwallis Morreau Lodge, 103 Main Avenue, Halifax 16 12 Swan Crescent, Halifax 17 1 Robin Street, Halifax

Friday, March 26, 2021 at 8:30am 1 5 Roywell Drive, Dartmouth 2 Forest Hills I, 20 Circassion Drive, Dartmouth 3 Forest Hills II, 16 Circassion Drive, Dartmouth 4 Forest Hills III, 18 Circassion Drive, Dartmouth 5 Forest Hills IV, 22 Circassion Drive, Dartmouth 6 Sarah Jane Clayton Manor, 1 Governor Road, East Preston 7 Spruce Grove, 27 James Roy Drive, Porters Lake 8 Forest Glen Apartments, 19 East Pepetswick Road, Musquodoboit Harbour 9 Elmhurst Apartments, 14 Elmhurst Drive, Sheet Harbour 10 Valley View Villa, 28 Elm Drive, Middle Musquodoboit 11 Enfield Manor, 41 Parker Place Crescent, Enfield 12 Waverley Manor, 1 Faucheau Lane, Waverley

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price MANDATORY REQUIREMENTS

The following are the mandatory requirements of a formal bid and failure to meet one or more shall result in the bid being disqualified: .1 the Bid document shall be signed;

.2 when the bidders have been requested to provide bid security, the bidders shall provide security in the form or amount required;

.3 all unit prices shall be included in unit price contracts;

.4 the Bid package shall be on Metropolitan Regional Housing Authority documents;

.5 any Bid based on modifying, qualifying or re-writing any of the terms or conditions of the Tender, the General Conditions or the Supplementary Conditions documents shall be disqualified; and,

.6 the Tender Submission shall contain all pages of the Bid Form.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price INSTRUCTIONS TO BIDDERS

.1 BID CLOSING ADDRESS The Bid Closing Address is 3770 Kempt Road, Halifax, Nova Scotia. Bids delivered to the Bid Closing Address must be in a sealed envelope marked “Bid” and bear the name of the bidder and the Service “Tender Title”. Bids are to be placed in the Metropolitan Regional Housing Authority Tender Submission Drop Box, located at 3770 Kempt road, Halifax (door to the left of Subway). Bids will be received up to 2:00 PM local time and opened at 2:00 PM local time Tuesday April 06, 2021. .2 BID AND AGREEMENT FORM Bids shall be submitted on the original Bid and Agreement Form as provided herein by the Metropolitan Regional Housing Authority. These forms must be completely filled out in ink or by typewriter. Signatures are to be those of authorized signing officers and are to be witnessed. The Bid submitted shall not contain any form of qualification or, unless the Bid documents otherwise provide, any unsolicited alternative to the Bid. The completed form shall be without interlineations, alterations, or erasures. .3 RIGHT TO REJECT The right to reject any or all Bids or to accept any Bid deemed most satisfactory is reserved by the Authority. The Authority reserves the right to waive any informality in any or all Bids. The Housing Authority reserves the right to consider the following in the evaluation of the tender: .1 past experience with the bidder and/or its management, including, but not limited to the following: .1 compliance with the terms and conditions of past contracts between the Housing Authority or the Government of Nova Scotia and the bidder; and .2 timely completion of past tenders awarded to the bidder. .2 information received in response to inquiries of credit, customer and industry references; .3 the experience and qualifications of the bidder’s senior management and project management.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price INSTRUCTIONS TO BIDDERS

.4 MODIFICATIONS TO BIDS

.1 Modifications may be made to bids by e-mail to [email protected] provided the modifications are received by the Authority prior to Bid Closing Time .2 Note: Messages received by telephone shall not be considered. .3 The following requirements must be met: 1. modifications must be received at the address indicated in Paragraph 1 of Instructions to Bidder, prior to Bid Closing Time; 2. modifications made by fax or email shall immediately be followed up by the original document being delivered to the Metropolitan Regional Housing Authority and signed as outlined in Paragraph 2 of Instructions to Bidder; and, 3. modifications are not to include the total original or revised bid amount.

.5 EXISTING CONDITIONS The Bidder shall familiarize himself/herself with all locations where the work is to be carried out and will be deemed to have informed himself/herself of all existing conditions and limitations. .6 CONSTRUCTION SAFETY Prior to contract award, the successful bidder must provide a Certificate of Recognition issued jointly by the Workers’ Compensation Board of Nova Scotia and an occupational health and safety organization approved by the Workers’ Compensation Board of Nova Scotia or a valid Letter of Good Standing or Certificate of Recognition Pending from an occupational health and safety organization approved by the Metropolitan Regional Housing Authority. .7 CAPABILITY The Authority may require of any Bidder, proof of financial and technical capability to undertake the work for which its Bid is submitted. .8 INTERPRETATION OF APPROXIMATE ESTIMATE OF QUANTITIES

.1 The estimate of the quantities of work to be performed and materials to be furnished as shown on Schedules "A to B" of the Bid and Agreement is approximate and is given only as a basis of calculation upon which the award of the contract is to be made. The Authority shall not assume any responsibility that the estimated quantities called for in the Bid shall be the same as the actual quantities required in the work. The Authority reserves the right to increase,

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price INSTRUCTIONS TO BIDDERS

decrease, or omit all or any of the quantities of work shown in the Bid and Agreement Form. .2 The Authority reserves the right to make mathematical corrections to the extensions which may change the Estimated Bid Price.

.9 NATURE OF TENDER

.1 The Tender Call consists of the following components: .1 Testing Services relating to annual inspection and testing as described in Section 16000. The Bidder must provide pricing for all locations listed in Schedule “A”. .1 Contract Pricing for providing Testing Services at any location will be based solely on Schedules A. .2 Additional Services relating to work not covered under Testing Services and 24-hour call-out as described in Section 16000. The Bidder must provide labour rates for all extra work not included under Testing Services as listed in Schedule B. 1. The Contractor will be responsible for all properties identified on Schedule “A” on an as-needed basis throughout the term of the Agreement. This does not preclude the Authority from having repairs or other maintenance activities preformed by others. 2. At the discretion of the Authority, Additional Services will be performed on a Time and Material Basis. .10 COMMUNICATIONS The Project Manager for this contract is Bob Driscoll. (Tel: 902.717.8246) The Project Lead is Donna Bonner. (Tel: 902.478.8267) All inquiries shall be directed to [email protected] by Tuesday, March 29, 2021 at 4:00PM.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price

BID AND AGREEMENT FORM

TO: METROPOLITAN REGIONAL HOUSING AUTHORITY FROM:

CONTRACTOR'S FULL BUSINESS NAME THE PROPOSED AGREEMENT IS FOR THE PROVISION OF EMERGENCY LIGHTING TESTING AND MAINTENANCE SERVICES METROPOLITAN REGIONAL HOUSING AUTHORITY FOR A PERIOD OF TWENTY-FOUR (24) MONTHS. THE AGREEMENT INCLUDES THE SUPPLY OF ALL LABOUR, MATERIAL AND EQUIPMENT. THIS EXCLUDES EQUIPMENT THAT IS NOT OWNED OR NOT MAINTAINED BY METROPOLITAN REGIONAL HOUSING AUTHORITY. ACKNOWLEDGEMENT OF ADDENDA:

Addendum # Dated: Addendum # Dated: Addendum # Dated:

1. OFFER 2. The undersigned Bidder (hereinafter called the "Contractor") hereby offers to Metropolitan Regional Housing Authority to furnish all necessary tools, plant, materials, and labor to execute and complete the service(s) set out in the "Description of Services" for the Total Estimated Bid Price set out in Clause 3, Total Estimated Bid Price, of this Bid and Agreement. At expiration of this agreement, the option to extend this contract for another twelve (12) months is at the sole discretion of Metropolitan Regional Housing Authority, otherwise the contract is deemed to have terminated automatically. 3. GENERAL AGREEMENT

.1 This agreement shall be in effect for a period of twenty-four (24) months commencing with the effective date of award and ending twenty-four (24) months later, with an option to extend the contract for an additional twelve (12) months at the same price, terms and conditions. At expiration of this agreement, the option to extend this contract for another twelve (12) months is at the sole discretion of Metropolitan Regional Housing Authority, otherwise the contract is deemed to have terminated automatically.

.2 This Bid and Agreement, Instructions to Bidders, Specifications and the General Conditions included herewith shall be and are the complete Bid and this offer is made subject to the provisions contained therein. .3 This Bid supersedes and/or cancels all communications, negotiations, and agreements relating to the work other than that contained in the complete Contract.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price BID AND AGREEMENT FORM

.4 This Bid may not be withdrawn for a period of thirty (30) days following Bid Closing. .5 The acceptance letter shall be issued by: .1 Bid document, in which case acceptance shall be deemed to be on the day this letter is deposited in the mail, or; .2 delivering a letter by hand to the Contractor at either: the address set out in the Bid document, the Head Office of the Contractor, or to any officer of the Contractor, in which case acceptance shall be deemed to be the day the letter is delivered. .6 The complete Bid together with, and subject to, all the provisions contained therein shall, when accepted and executed on behalf of the Metropolitan Regional Housing Authority, constitute a binding Contract between the Contractor and the Metropolitan Regional Housing Authority. .7 This Bid is made without connections with any other person or persons submitting Bids to perform the work(s) described herein.

4. TOTAL ESTIMATED BID PRICE PLEASE NOTE: “THE FREQUENCY RATE” INDICATED IN EACH SCHEDULE IS AN ESTIMATE ONLY AND SHALL BE DETERMINED BY THE PROPERTY MANAGER AND/OR MAINTENANCE SUPERVISOR FOR EACH SCHEDULE. THE METROPOLITAN REGIONAL HOUSING AUTHORITY RESERVES THE RIGHT TO INCREASE OR DECREASE THESE ESTIMATED NUMBERS. The Contractor agrees that the following is the Total Estimated Bid Price referred to in Clause 1 of this Bid and Agreement and EXCLUDES all Taxes and is based on the detailed unit price(s) set out in Schedules "A" to “B” attached to and forming a part of this Agreement.

PRICES TO BE CARRIED FROM BULK SUM PRICES IN SCHEDULES A and B

Schedule Total Estimated Bid Price

$ A $ B

Total Estimated Bid Price $

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price BID AND AGREEMENT FORM

5. THE METROPOLITAN REGIONAL HOUSING AUTHORITY AGREES

1. to pay in accordance with the unit prices as set out in Schedule "A to B" within thirty (30) days of receipt of an acceptable invoice with a detailed breakdown of the materials and services provided.

6. List three (3) references with their contact number related to the type of work outlined in this tender. No family references permitted.

1. Name No. E-mail

2. Name No. E-mail

3. Name No. E-mail

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price

MET20-17 EMERGENCY LIGHTING TESTING AND MAINTENANCE SERVICES | Bid and Agreement Schedule A (Bid and Agreement Form) Unit Price Unit Price Information Frequency Year 1 Year 2 Site Office: Dartmouth North East D.A. MacDonald Manor 1935 Caldwell Rd, Eastern Passage Monthly (Total for 11 Months) $ $ Property Number: 444601 Occupancy: 20S Lighting: Individual Battery Pack Annual $ $ Eastwood Manor 55 Crichton Avenue, Dartmouth Monthly (full year price) Property Number: 420501 Occupancy: 137S Lighting: Generator Energizes Emergency Lighting Annual $ $ Elmhurst Apartments 14 Elmhurst Drive, Sheet Harbour Monthly (full year price) $ $ Property Number: 440101 Occupancy: 30S Lighting: Individual Battery Pack Annual $ $ Enfield Manor 41 Parker Place Crescent, Enfield Monthly (full year price) $ $ Property Number: 490201 Occupancy: 15 Lighting: Individual Battery Pack Annual $ $ Forest Glen Apartments 19 East Petpeswick, Musquodoboit Harbour Monthly (full year price) $ $ Property Number: 440302 Occupancy: 20S Lighting: Individual Battery Pack Annual $ $ Forest Hills I 20 Circassion Drive, Dartmouth Monthly (full year price) $ $ Property Number: 443001 Occupancy: 15 Lighting: Individual Battery Pack Annual $ $ Forest Hills II 16 Circassion Drive, Dartmouth Monthly (full year price) $ $ Property Number: 443601 Occupancy: 15S Lighting: Individual Battery Pack Annual $ $ Forest Hills III 18 Circassion Drive, Dartmouth Monthly (full year price) $ $ Property Number: 445401 Occupancy: 15S Lighting: Central Battery Pack Annual $ $ Forest Hills IV 22 Circassion Drive, Dartmouth Monthly (full year price) $ $ Property Number: 445402 Occupancy: 20S Lighting: Individual Battery Pack Annual $ $

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Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price MET20-17 EMERGENCY LIGHTING TESTING AND MAINTENANCE SERVICES | Bid and Agreement Schedule A (Bid and Agreement Form) Unit Price Unit Price Information Frequency Year 1 Year 2 Site Office: Dartmouth Centre Acadia Place 8 Mount Hope Avenue, Dartmouth Monthly (full year price) $ $ Property Number: 422901 Occupancy: 20S Lighting: Individual Battery Pack Annual $ $ Alderney Manor 1 Alderney Dr., Dartmouth Monthly (full year price) Property Number: 420301 Occupancy: 200S Lighting: Generator Energizes Emergency Lighting Annual $ $ Crathorne Place I 16 Jamieson Street, Dartmouth Monthly (full year price) $ $ Property Number: 420601 Occupancy: 30 Lighting: Central Battery Pack Annual $ $ Crathorne Place II 14 Jamieson Street, Dartmouth Monthly (full year price) $ $ Property Number: 420602 Occupancy: 6 Lighting: Individual Battery Pack Annual $ $ Edgemere Manor 79 Crichton Ave, Dartmouth Monthly (full year price) Property Number: 423201 Occupancy: 65S Lighting: Central Battery Pack Annual $ $ Fort Clarence 8B Mount Hope Avenue, Dartmouth Monthly (full year price) $ $ Property Number: 3600401 Occupancy: 71 Lighting: Individual Battery Pack Annual $ $ Nantucket Place 45 Ochterloney Street, Dartmouth Monthly (full year price) Property Number: 421901 Occupancy: 70S Lighting: Generator Energizes Emergency Lighting Annual $ $ Nova Court 101 Nova Court, Dartmouth Monthly (full year price) Property Number: 420201 Occupancy: 64F Lighting: Generator Energizes Emergency Lighting Annual $ $ Subtotal: Dartmouth Centre $ $

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price

MET20-17EMERGENCY LIGHTING TESTING AND MAINTENANCE SERVICES | Bid and Agreement Schedule A (Bid and Agreement Form) Unit Price Unit Price Information Frequency Year 1 Year 2 Site Office: Halifax Centre Ahern Manor 2313 Gottingen St., Halifax Monthly (full year price) Property Number: 430701 Occupancy: 296F Lighting: Individual Battery Pack Annual $ $ Gordon B. Isnor Manor 5565 Cornwallis St., Halifax Monthly (full year price) Property Number: Occupancy: 217S Lighting: Generator Energizes Emergency Lighting Annual $ $ Sunrise Manor 2406 Gottingen St., Halifax Monthly (full year price) Property Number: 430601 Occupancy: 166S Lighting: Generator Energizes Emergency Lighting Annual $ $ Subtotal: Halifax Centre $ $ Site Office: Halifax North Acadia Square Lodge - North 3450 Devonshire Ave., Halifax Monthly (full year price) $ $ Property Number: 432301 Occupancy: 30S Lighting: Central Battery Pack Annual $ $ Acadia Square Lodge - South 3340 Kenny St., Halifax Monthly (full year price) $ $ Property Number: 432401 Occupancy: 20S Lighting: Central Battery Pack Annual $ $ Dr. Samuel Prince Manor 3792 Novalea Dr., Halifax Monthly (full year price) Property Number: 430901 Occupancy: 135 Lighting: Generator Energizes Emergency Lighting Annual $ $ Mulgrave Park 109 Connor Lane and 5261 Richmond St. Monthly (full year price) Property Numbers: 430214 Occupancy: Each building 63F Lighting: Generator Energizes Emergency Lighting Annual $ $ Richmond Manor 5594 Northridge Dr., Halifax Monthly (full year price) $ $ Property Number: 431701 Occupancy: 30S Lighting: Central Battery Pack Annual $ $ Sir John Thompson Manor 7001 Leppert St., Halifax Monthly (full year price) Property Number: 431401 Occupancy: 168S Lighting: Generator Energizes Emergency Lighting Annual $ $ Westmoor Lodge 6841 Cook Ave., Halifax Monthly (full year price) $ $ Property Number: 431201 Occupancy: 30S Lighting: Individual Battery Pack Annual $ $ Subtotal: Halifax North

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price MET20-17 EMERGENCY LIGHTING TESTING AND MAINTENANCE SERVICES | Schedule A (Bid and Agreement Form) Unit Price Unit Price Information Frequency Year 1 Year 2 Site Office: Halifax South West Bridgeview Inn 2560 Gottingen St., Halifax Monthly (full year price) $ $ Property Number: 430605 Occupancy: 8F Lighting: Individual Battery Pack Annual $ $ H.P MacKeen Manor 1186 Queen St., Halifax Monthly (full year price) Property Number: 431301 Occupancy: 134S Lighting: Generator Energizes Emergency Lighting Annual $ $ Vimy Arms 2020/2030 Gottingen St., Halifax Monthly (full year price) Property Number: 439901 Occupancy: 39F, 2C Lighting: Generator Energizes Emergency Lighting Annual $ $ Westwood Tower 6701 Chisholm Ave., Halifax Monthly (full year price) Property Number: 430328 Occupancy: 65F Lighting: Individual Battery Pack Annual $ $ Subtotal: Halifax South West Site Office: Mainland North West Bedford Manor 51 Bridge Street, Bedford Monthly (full year price) $ $ Property Number: 450101 Occupancy: 26S Lighting: Central Battery Pack Annual $ $ Captain William Spry Lodge 6 Arnold Drive, Halifax Monthly (full year price) $ $ Property Number: 431501 Occupancy: 38S Lighting: Central Battery Pack Annual $ $ Cornwallis Morreau Lodge 103 Main Street, Halifax Monthly (full year price) $ $ Property Number: 432201 Occupancy: 41 Lighting: Central Battery Pack Annual $ $ Cowie Hill Lodge 166 Cowie Hill Road, Halifax Monthly (full year price) $ $ Property Number: 431901 Occupancy: 42 Lighting: Central Battery Pack Annual $ $ Eleanor Hubley Villa 9 Eleanor Lane, Tantallon Monthly (full year price) $ $ Property Number: 447901 Occupancy: 10S Lighting: Individual Battery Pack Annual $ $ Glendale Manor 1 Smokey Drive, Lower Sackville Monthly (full year price) $ $ Property Number: 442301 Occupancy: 40S Lighting: Individual and Central Battery Pack Annual $ $ Hubbards Manor 1 Fox Point Front Rd, Hubbards Monthly (full year price) $ $ Property Number: 440801 Occupancy: 10S Lighting: Individual Battery Pack Annual $ $ Ida Mae Marriot 110 Lyons Ave, Halifax Monthly (full year price) $ $ Property Number: 3900601 Occupancy: 20 Lighting: Individual Battery Pack Annual $ $

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price

MET20-17 EMERGENCY LIGHTING TESTING AND MAINTENANCE SERVICES | Bid and Agreement Form Schedule A Unit Price Unit Price Frequency Information Year 1 Year 2 Joseph Howe Manor 5515 Victoria Rd., Halifax Monthly (full year price) Lighting: Generator Energizes Emergency Lighting Property Number: 431001 Occupancy: 175 Senior Annual $ $ and Individual Battery Packs Margaret Latter Manor 144 Hebridean Drive, Herring Cove Monthly (full year price) $ $ Property Number: 444201 Occupancy: 14S Lighting: Individual and Central Battery Pack Annual $ $ Timberlea Manor 1746 St. Margaret’s Bay Road Monthly (full year price) $ $ Property Number: 442901 Occupancy: 15S Lighting: Individual Battery Pack Annual $ $ Warehouse 12 Indigo Walk Monthly (full year price) Property Number: 1430 Occupancy: N/A Lighting: Generator Energizes Emergency Lighting Annual $ $ Woodlyn Manor 2 Woodlyn Dr., Hammonds Plains Monthly (full year price) $ $ Lighting: Generator Energizes Emergency Lighting Property Number: 444101 Occupancy: 15S Annual $ $ and Individual Battery Packs MacDonald Laurier Place 3 Ford St, Halifax Monthly (full year price) $ $ Property Number: 432601 Occupancy: 55S Lighting: Individual Battery Pack Annual $ $ McDougall Manor 20 McDougall Ave, Lower Sackville Monthly (full year price) $ $ Property Number: 440701 Occupancy: 20S Lighting: Individual Battery Pack Annual $ $ Subtotal: Mainland North West $ $

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price

MET20-17 EMERGENCY LIGHTING TESTING AND MAINTENANCE SERVICES | Bid and Agreement Schedule A (Bid and Agreement Form) Unit Price Unit Price Information Frequency Year 1 Year 2 Department of Community Services (DCS) Memory Lane (Quest) 70 Memory Lane Monthly (full year price) $ $ Property Number: 3900501 Lighting: Individual Battery Pack Annual $ $ 1 Albyn Avenue, Dartmouth Monthly (full year price) $ $ Property Number: 3900201 Lighting: Individual Battery Pack Annual $ $ 5 Roywell Drive Monthly (full year price) $ $ Property Number: 3900101 Lighting: Individual Battery Pack Annual $ $ Twin Maples Villa 349 Pleasant Street Monthly (full year price) $ $ Property Number: 3900401 Lighting: Individual Battery Pack Annual $ $ 1 Robin Street, Halifax Monthly (full year price) $ $ Property Number: 3900107 Lighting: Individual Battery Pack Annual $ $ 12 Swan Crescent, Halifax Monthly (full year price) $ $ Property Number: 3900301 Lighting: Individual Battery Pack Annual $ $ Lantz Special care unit 16, 41 Parker Place Property Number: 3900701 Lighting: Individual Battery Pack Monthly / Annual $ $ Subtotal: DCS $ $ Total Year 1 and Year 2, all site offices $ $ Schedule A, Bulk Sum Price (Year 1 + Year 2) $ Insert into Clause 3 of the Bid and Agreement

Emergency Lighting: Reference: Site Offices. Contractor to ensure that these site offices are inspected and covered. a. Indigo Walk – Mainland south. b. 6701Chisholm Avenue – Halifax West c. 89 Connor Lane – Halifax North d. 2406 Gottingen – Sunrise Manor – Halifax center e. 15 Green Road – Dartmouth center f. 20 Circassion – Forest Hills – Dartmouth East

MET20Metropolitan-17 EMERGENCY Regional Housing LIGHTING Authority TESTING AND MAINTENANCE SERVICES | Bid and Agreement Tender No. MET20-17 Emergency Lighting Testing & ScheduleMaintenance B Services - On-Call Service Rates (Bid and Agreement Form) Additional ProvisionServices Emergency of Services – Unit Pric e Year 1 Year 1 Year 1 Year 2 Year 2 Year 2 Total Emergency Emergency Estimated Qty Extension Estimated Qty Extension Extension Rate Rate (hours) (qty x rate) (hours) (qty x rate) Year 1 + Year 2 (Per Hour) (Per Hour) Regular Hours 15 $ $ 15 $ $ $ Overtime Hours 5 $ $ 5 $ $ $ Emergency Subtotal $ Additional Services Standby Standby Standby Estimated Qty Extension Estimated Extension Extension Rate Rate (hours) (qty x rate) Quantity (hours) (qty x rate) Year 1 + Year 2 (Per Hour) (Per Hour) Regular Hours 15 $ $ 15 $ $ $ Overtime Hours 5 $ $ 5 $ $ $ Standby Subtotal $ Additional Service - Travel Rates

Estimated Estimated Quantity Round-Trip Extension Round-Trip Extension Extension Building Quantity (each round-trip) Travel Rate (qty x rate) Travel Rate (qty x rate) Year 1 + Year 2 (each round-trip)

Elmhurst Apartments - 14 Elmhurst Dr. Sheet Harbour 1 $ $ 1 $ $ $ Spruce Grove Apartments - 27 James Roy Dr., Porters Lake 1 $ $ 1 $ $ $ Forest Glen Apartments - 19 East Petpeswick, Musquodoboit 1 $ $ 1 $ $ $ Harbour Valley View Villa - 28 Elm Drive, Middle Musquodoboit 1 $ $ 1 $ $ $ Enfield Manor - 41 Parker Place Cres., Enfield 1 $ $ 1 $ $ $ Hubbards Manor - 19 Fox Point Front Road 1 $ $ 1 $ $ $ Travel Rate Subtotal $ Schedule B Bulk Sum Price (Emergency Subtotal + Standby Subtotal + Travel Rate Subtotal) $ Insert in to Clause 3 of the Bid and Agreement

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price BID AND AGREEMENT FORM

FAILURE TO PROPERLY COMPLETE AND SIGN THIS DOCUMENT WILL RESULT IN THIS BID BEING DISQUALIFIED.

CONTRACTORS FULL BUSINESS NAME:

STREET ADDRESS: CITY, PROVINCE, POSTAL CODE

CONTACT E-MAIL ADDRESS CONTACT PHONE NUMBER

ACCOUNTING/ADMIN STAFF NAME ACCOUNTING/ADMIN STAFF E-MAIL

Submitted on behalf of the Contractor this day of 2021.

WITNESS’ TITLE SIGNING OFFICER’S TITLE

WITNESS’ SIGNATURE AUTHORIZED SIGNATURE

WITNESS’ NAME SIGNING OFFICER’S NAME

Acceptance

Effective Date of Agreement:

This Agreement is accepted on behalf of Metropolitan Regional Housing Authority this day of , 2021.

WITNESS’ TITLE MRHA SIGNING OFFICER’S TITLE

WITNESS’ SIGNATURE MRHA AUTHORIZED SIGNATURE

WITNESS’ NAME MRHA SIGNING OFFICER’S NAME

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price GENERAL CONDITIONS OF THE CONTRACT

1. DEFINITION OF TERMS

In this Contract:

.1 "Project Manager" means the person designated to represent the Authority under the Contract.

.2 Project Lead deals with reports, invoices, scheduling work that requires Purchase orders.

.3 "Work" includes the whole of the work, materials, matters and things required to be done, furnished and performed by the Contractor under the Contract.

2. AUTHORIZATION AND PURCHASE ORDERS

.1 A portion of the work covered by this Contract may be of an emergent nature. In such cases the Contractor will be notified by phone or facsimile, by the Project Manager or Project Lead, of the nature of the call. The Contractor is expected to respond within 60 minutes. A purchase order number will be provided verbally at this time and the written document subsequently.

.2 In non-emergent situations, the Contractor will be provided with a written purchase order and the work shall be completed within a reasonable period of time which will not exceed two weeks.

.3 The Contractor, shall on request of the Authority, provide a written quotation detailing the cost of labour and materials prior to the issuance of a purchase order.

3. ASSIGNMENT AND SUB-CONTRACTING

The contractor shall not assign the contract or any monies due or accruing under the contract under any circumstances without the written consent of the Authority. Every subcontractor shall incorporate all the terms and conditions of the contract which can reasonably be applied.

The Housing Authority reserves the right to approve all subcontractors.

4. INDEMNIFICATION

The Contractor shall indemnify and save harmless the Authority from and against all claims, losses, costs, damages, suits, proceedings, or actions arising out of or related to improper acts or delays in executing the work. The Contractor shall pay for and maintain liability insurance during the term of the Agreement in an amount of not less that Two Million Dollars ($2,000,000) in respect to any one accident or occurrence against claims for personal injury, death, or property damage or loss arising from any act, fault or

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price GENERAL CONDITIONS OF THE CONTRACT omission of the Contractor. Certificates of Insurance showing the Minister / Department and the Housing Authority as an additional named insured shall be filed with the Authority.

5. WORKERS COMPENSATION

The Contractor shall carry Workers’ Compensation coverage on all employees engaged under this contract. The Contractor shall supply the Housing Authority with a Letter of Good Standing from the Workers’ Compensation Board and their Revenue Canada Business Number prior to the work commencing.

6. QUALIFICATIONS AND CONDUCT OF WORKERS

.1 All employees engaged in the performance of the work shall, in the opinion of the Authority, be qualified in the work carried out and shall hold current Journeyman or other appropriate certificates or licenses.

.2 The Contractor shall submit to the Authority upon request, a roster of employees (including copies of documents confirming their qualifications) engaged in providing service under this Agreement. Other persons shall be permitted to perform services only with the written approval of the Authority.

.3 Workmanship shall be of the highest standards and quality performed by workers that are experienced and skilled in the respective duties for which they are employed. The Authority reserves the right to require the dismissal from the work site, workers deemed incompetent, careless, insubordinate, objectionable, or unskilled in the respective duties for which they are employed.

.4 The Contractor and workers are expected to conduct themselves in a polite and professional manner at all times. Discussions with residents regarding the work shall be limited to only aspects of the work that bears directly on the residents.

7. PERMITS, LICENSES, FEES, TAXES & BYLAWS

The Contractor shall comply with all Federal, Provincial or Municipal laws and regulations, relating to the work, and shall pay for all permits, licenses, fees and certificates required for the execution of the work.

The Contractor shall include in the Tender all Federal, Provincial and Municipal taxes which are applicable to this Contract and the Contractor shall pay these taxes. No return of, or credit for taxes paid will be made to the Contractor.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price GENERAL CONDITIONS OF THE CONTRACT

8. SAFETY MEASURES

The Contractor shall take precautions to prevent accidents and injury to persons or property, about and adjacent to the premises where the work is performed.

The Contractor will be held responsible for the enforcement of all applicable provisions of the Nova Scotia Occupational Health and Safety Act and its regulations and all other safety measures as required by authorities having jurisdiction.

Vehicular and pedestrian traffic shall be protected by the use of barriers supplied by the Contractor.

9. PROJECT MANAGER AND CONTRACTOR

The Project Manager, as named in the Instructions to Bidders, shall represent the Authority in all matters dealing with this Contract and they shall decide all questions arising from the Contract Documents. Where the Contractor disagrees with these decisions, they shall provide notice in writing to the Authority.

The Project Manager may from time to time designate other representatives of the Authority to communicate with the Contractor. Significant instructions/directives are to be in writing.

Should the Contractor be absent, they shall appoint a competent foreperson, satisfactory to the Project Manager, who shall have supervision over the work.

10. CONTRACTOR SUPPLIED MATERIALS & EQUIPMENT

The Contractor shall,

.1 unless otherwise stipulated, provide and pay for materials, water, tools, equipment, light, power, transportation and other facilities necessary for execution and completion of the work.

.2 unless otherwise specified, incorporate all materials into the permanent work that are new and of good quality. The Contractor shall, if required, furnish satisfactory evidence as to the quality of materials.

.3 apply, install or use material according to the manufacturer’s directions.

.4 provide the products which are specifically named. Alternatives shall only be used if approved in writing by the Authority.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price GENERAL CONDITIONS OF THE CONTRACT .5 upon receiving a purchase order, order material in ample time to ensure prompt installation. Report any delivery delays to the Project Lead immediately. Deliver packaged material in the original containers having manufacturers label.

.6 store materials to prevent deterioration, contamination or loss or impairment of essential properties.

.7 be responsible for loss of materials through theft, breakage or damage prior to acceptance of the work by the Authority.

.8 Materials and replacement parts shall be supplied at wholesale cost plus a markup of 15% excluding all taxes which shall be shown as a separate item. The Housing Authority reserves the right to request a copy of the Supplier’s invoice.

11. INSPECTIONS

The Project Manager or designate shall have access to the work at all times. If the work is found not to be in accordance with the contract, it shall be corrected at the Contractor's expense.

12. WARRANTY

The Contractor shall make good any defects due to poor workmanship and shall replace any defective materials supplied if such defect(s) becomes apparent within one (1) year from the date of acceptance of the work by the Authority.

13. PROTECTION OF WORK AND PROPERTY

.1 The Contractor shall provide and/or maintain at their own expense adequate protection to any work in progress. .2 The Contractor shall protect from damage all real property, goods, household effects and personal property of residents, adjacent property owners or the Authority in the course of performing the work or as a direct result of it.

14. CONTRACTOR'S ACCESS TO BUILDINGS/UNITS

.1 The Contractor shall make arrangements with tenants to gain access to occupied units. The Authority will supply the tenants' name and address and, where possible and required, the tenants' phone number.

.2 Keys for access to buildings, service rooms, vacant units, etc. are to be obtained from the Authority's office or as otherwise directed. The Contractor is to promptly return the keys to the location designated by the Authority upon completion of the work.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price GENERAL CONDITIONS OF THE CONTRACT

.3 Failure to promptly return keys may result in the Authority's replacing the key and/or lockset, and at its sole discretion and without notice deducting the cost of same from any monies owing to the Contractor.

15. TERMS OF PAYMENT

The Authority agrees to make payment in accordance with the terms of the Tender and Agreement subject to the following:

.1 Where it can be proven by the Contractor that suitable arrangements were made with the tenant for access to the unit and the Contractor was unable to gain entry, the Authority will pay a charge of one hour at the applicable hourly labour rate contained in Schedule "B" of the Tender and Agreement.

.2 The MRHA designate’ s verification that all the work has been satisfactorily performed. .3 Invoices shall include a detailed description of the work performed, total number of hours at the applicable rate, material cost and mark-up, and applicable taxes identified separately. The purchase order number must appear on each invoice.

.4 A worksheet detailing the date and time of the call, a description of the work performed and, where applicable, a signature from the tenant shall be submitted with each invoice.

16. AUTHORITY SUPPLIED MATERIALS

The Contractor shall install material supplied by the Authority when, in the opinion of the Authority, it is expedient to do so.

17. RUBBISH & WASTE REMOVAL

.1 Rubbish and waste material is to be kept to a minimum. At completion of the work the Contractor shall, at their expense, ensure the maximum cleanliness of any Authority or other property and shall remove and properly dispose of all rubbish or waste materials.

.2 The Contractor, upon written request of the Authority, shall deliver to the Authority any part, etc. that has been replaced.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price GENERAL CONDITIONS OF THE CONTRACT 18. EXCLUSIONS

The Authority reserves the right to:

.1 exclude repair or maintenance work which, in the opinion of the Project Manager, will exceed One Thousand Dollars ($1,000). .2 exclude repair or maintenance work which, in the opinion of the Project Manager, the Contractor is unable to fulfil within a reasonable period. .3 carry out repair and maintenance work by its own forces from time to time.

19. TERMINATION OF AGREEMENT

The Authority reserves the right, at any time during the term of the Contract, to terminate the Contract with ten (10) days notice to the Contractor, for breach or non-performance of any of the terms and conditions or specifications in whole or in part.

20. SERVICE HOURS, EMERGENCY CALLS, TRAVEL TIME, AND SERVICE VEHICLE INVENTORY

.1 The Contractor shall provide an emergency call-out service on a 24-hour basis for all locations within the scope of this contract. Regular hours shall be between 8:30 a.m. and 4:30 p.m. Monday to Friday. Federal, provincial and municipal statutory holidays shall be overtime hours.

.2 Charges shall be in one-half hour increments.

.3 The Contractor shall have at their immediate disposal fully qualified technicians capable of undertaking all types of work encountered in this Contract.

.4 The Contractor shall not refuse any call for service by the Owner.

.5 The Contractor shall advise the Owner of the telephone number at which their representative may be contacted at any time.

.6 The Contractor shall not invoice the Housing Authority for the hours of two or more qualified technicians on the same job, without the prior approval of the appropriate Project Manager.

.7 Travel time and Service Vehicle Inventory:

1. The Contractor shall not be permitted to add labour or travel time for scheduled maintenance calls priced in Schedule A. Travel time shall be built into the rate.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price GENERAL CONDITIONS OF THE CONTRACT 2. Travel time will not be permitted for on-call service calls with the exception of areas listed in Schedule B.

i. Round-trip travel rates listed in Schedule B are to be billed once for calls to a building. Return visits must be approved by the Project Manager. This rate is all-inclusive of mileage and labour. No additional charges will be permitted. ii. No additional rates are permitted for additional staff-persons. iii. When making a service call to any outlying buildings as outlined in Schedule B, the Contractor must maintain inventory of general consumable materials in service vehicles to reduce the need to return to complete work. The stock may be reviewed by the Project Manager at any time.

END OF GENERAL CONDITIONS

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price ASBESTOS DISCLOSURE MATERIALS LETTER: JANUARY 2014 January 2014 To Whom It May Concern,

This is to advise that certain building materials used in the construction of apartment buildings, office buildings and homes between the years 1946-1986 may contain asbestos fibres. Asbestos may typically be found in drywall filler, texture coats (stucco), floor tiles, tile adhesive, gaskets, hard board, plaster, ceiling tiles, caulking and seamless flooring. Asbestos can be a hazard if the fibres in the building material are released or separated from the material or become air borne. In order for asbestos fibres to be released from this material, it must be sanded or crumbled into small pieces.

Asbestos is not otherwise poisonous and it does not off-gas any toxic chemicals. Under normal conditions of day-to-day usage, these materials do not pose a risk to occupants, as they are not releasing dust.

As many of the Metropolitan Regional Housing Authority (MRHA) buildings were constructed prior to 1986, we are advising that asbestos may be present in the building materials. When properly managed these materials are not a cause for concern.

Typically, if asbestos is found in MRHA buildings it is in the drywall filler (the material used to cover the seams where two (2) pieces of gyproc meet or the corners of a room or where the ceiling and walls meet), stucco or plaster. Gyproc itself does not contain asbestos.

The following responsibilities fall upon any contractor whose work may results in the disturbance of any asbestos-containing or contaminated materials or surfaces:

1. Before commencing work, ensure all contractors employees and supervisory staff have been informed as to the presence and approximate location of all asbestos-containing materials that may become subject to disturbance (whether intentional or not); 2. Only workers trained and authorized in Type 1, 2, or 3 asbestos work procedures are assigned to work involving exposure to material containing asbestos; 3. File with the Metropolitan Regional Housing Authority a signed and executed copy of a Contractor's Notification & Acknowledgement form as provided at the end of this document; 4. Perform work in such a manner as to avoid the disturbance of any asbestos-containing or contaminated surfaces or materials other than those materials intentionally contracted to remove, repair, encapsulate or enclose; 5. Upon discovery of any unidentified asbestos-containing or suspect asbestos-containing materials, secure the area, suspend all activities that may disturb such materials and do not proceed with work in the area until it has been determined if the material in question contains asbestos and written authorization to proceed is obtained from the Metropolitan Regional Housing Authority; 6. Prior to proceeding with any asbestos disturbance for Type 2 and Type 3 work (i.e. removal, clean- up or repair) ensure a signed and duly executed Asbestos Work Permit is obtained from the Metropolitan Regional Housing Authority; 7. Ensure all work that may disturb any asbestos-containing or contaminated surfaces is completed in accordance with current regulatory requirements; and, 8. As required, provide the Metropolitan Regional Housing Authority with a copy of all executed Asbestos Waste Transportation Manifests, verifying the safe and proper disposal of asbestos waste generated.

Metropolitan Regional Housing Authority Tender No. MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services – Unit Price SECTION 16000 – EMERGENCY LIGHTING AND POWER SYSTEMS

PART A - GENERAL

1. SCOPE OF SERVICES .1 Work under this Contract shall include: .1 Testing Services relating to the inspection, testing, cleaning, adjusting, of building emergency lighting systems identified in Schedules A, and in a manner and frequency described herein and for a fixed fee as set out in the Bid and Agreement; .2 Additional Services relating to the maintenance and repair of building emergency lighting systems performed on a Time and Material basis at rates set out in Schedules “A and B”;

2. GENERAL

.1 Definition: ‘Emergency Lighting System’ means all components comprising the emergency lighting and power system including, but not limited to: batteries, chargers, controls, enclosures, terminations, wiring, fixtures and luminaries; .2 The purpose of the inspections and tests described in this section is to establish that the existing emergency lighting systems function as intended and conform to all referenced standards and AHJ regulations; .3 Life Safety Equipment according to the National Building Code (NBC) are fire alarm and emergency voice communication systems, firefighters’ elevators and elevators serving storeys above the first storey in a high building (as classified by NBC), fire protection water supply pumps that depend on electrical power supplied to the building, smoke control systems, fans required for smoke control, emergency lighting, and exit signs that depend on electrical power supplied to the building; .4 The Project Manager shall be the person designated to represent the Housing Authority in all matters dealing with this Contract; .5 The Contractor shall be the person/company approved by the Housing Authority to render services under this Contract;

3. QUALIFICATIONS

.1 The inspection, testing, and maintenance procedures shall be conducted by a person acceptable to the Housing Authority and AHJ, having been fully trained in maintenance of emergency lighting systems. .2 The preventive maintenance and service procedures shall be conducted by a qualified Contractor, system manufacturer, or personnel trained and certified by the system manufacturer; .3 The Contractor shall provide evidence of certification and/or training received in support of qualification required to service and maintain emergency lighting

systems. .4 The Contractor shall have minimum three (3) years of experience in servicing and maintaining emergency lighting systems. .5 Technicians performing any electrical work shall be licensed and hold a Certificate of Qualification as Construction Electrician Journeyperson. .6 The Contractor shall submit to the Project Manager upon request, a roster of employees (including copies of documents confirming their qualifications) engaged in providing service under this Agreement. Other persons shall be permitted to perform services only with the written approval of the Project Manager; .7 The Contractor servicing Emergency Lighting systems shall be manufacturer trained and approved personnel.

4. REFERENCE STANDARDS

.1 Do all work in accordance with the following standards (most recent version, regardless of edition listed): .1 National Fire Code of Canada; .2 CAN/CSA C282, “Emergency Electrical Power Supply for Buildings”; .3 Canadian Electrical Code of Canada C22.1; .4 National Building Code of Canada; .5 CAN/CSA C22.2 No. 0-M91, Canadian Electrical Code, Part II; .6 CAN/CSA C22.2 No. 141-15, Emergency lighting equipment; .7 All applicable safety bulletins from the Nova Scotia Department of Labour and Advanced Education, Public Safety Division, Chief Electrical Inspector, Office of the local Fire Marshall, and Nova Scotia Power Inc.;

5. FREQUENCY

As per The National Fire Code of Canada 2015, Section 6.5.1.6, Emergency Lighting Units shall be inspected monthly and tested annually as follows:

1. Monthly: a. Check condition of pilot lights i.e. they are functioning and not damaged / obstructed. b. Terminal connections are clean, free of corrosion, and lubricated as necessary. c. Terminal clamps are clean and tight as per manufacturer’s specifications. d. Battery surface is kept clean and dry. e. Check the emergency lights will function upon failure of primary power supply.

2. Annually: a. Ensure unit will provide emergency lighting for a duration equal to the design criterion under simulated power failure conditions. b. Charging conditions for voltage and current and recovery period shall be tested to ensure the charging system is functioning as per the manufacturer’s specifications.

6. SERVICE REQUIREMENTS:

.1 EMERGENCY LIGHTING BATTERY UNITS (6, 12, 24, & 120 VOLT SYSTEMS: .1 Depending on the unit characteristics, one or all of the following must be checked and adjusted if necessary: .1 Float voltage; .2 High voltage cut-off; .3 Low voltage cut-off; .4 Charging; .2 Clean all battery terminals and connections. Confirm correct polarity and secure connections. Protect with dielectric compound; .3 Load Testing: .1 First Test: functional test, with approximately a 10 to 15 minute load test associated with it; .2 Second Test: functional test, with a full duration load test; .3 During the load testing ensure that proper coverage is provided by existing units. If not, make recommendations along with cost estimates; .4 The above load test assumes no major power outages have occurred one month prior to testing. If an outage has occurred, check with Property Office as to the unit performance and adjust the full duration load test accordingly; .5 Load to the systems in accordance with AHJ regulations and manufacturer’s instructions: .1 Check wet batteries for electrolyte level and top up with distilled water if necessary; .2 Check heads, remote heads if any, pilot lights, AC indicators; .3 Check all exit signs for AC and DC operation; .4 Check to ensure emergency lighting and exit light breakers have locking devices on them;

8. REPORTING

.1 Emergency Lighting 1. Reports for emergency lighting battery units must include: .1 cell/battery voltages; .2 voltage vs. time graphs; .3 noted deficiencies; 2. The Contractor shall maintain a Red Log Book located on site in the Fire cabinet. Log book shall be provided by the Project Manager. Report shall include detailed information on the following, at minimum: .1 Inspection, testing, preventive maintenance, and emergency service repair conducted; .2 Minor/Major problems (if found); .3 Recommendations (if any); 3. When a repair is required, the Project L e a d must receive a report within 24 hours outlining the required repairs and preliminary estimates;

.2 General Statements 1. A copy of log book completed after servicing the above systems shall be kept on-site at the location determined by the Project Lead. 2. A copy of all reports must be submitted electronically to the Project Lead within 14 days of completion of work; 3. Payments will not be made until the Project Lead has accepted and approved all reports.

End of Section 16000

MET20-17 Emergency Lighting Testing & Maintenance Services Provision of Services - Unit Price

Appendix A - Sample Log Book

Logbook

C282

buildings

for

logbook

electrical

supply

Emergency power maintenance

Inspection, test, and maintenance of emergency electrical power supply for buildings

Table 2 — Weekly inspection, test, and maintenance requirements Table 3 — Monthly (weekly in health care facilities) inspection, test, and 1. Consumables: maintenance requirements (a) Inspect auxiliary supply tank fuel level (gas pressure) and main tank level (gas 1. Complete all items specified in Table 2. pressure) (if applicable). There shall be a minimum supply of 2 h (see Clause 7.3.1). 2. Test and verify the entire system as follows: (b) Inspect lubricating oil level. (a) Simulate a failure of the normal electrical supply to the building. (c) Inspect engine coolant level. (b) Verify that the battery charger current output increases while cranking. (d) Inspect engine, generator, fuel tank(s), and cooling systems for leakage. (c) Operate the system under at least 30% of the rated load for 60 min. (e) Inspect for proper operation of fuel transfer pump (if applicable). (d) Operate all automatic transfer switches under load. (f) Inspect fuel filter for contamination if filter is equipped with a transparent bowl. (e) Inspect brush operation for sparking, if applicable.

2. Starter system: (f) Inspect for bearing seal leakage. MET20 (a) Inspect electric starter for cleanliness, mounting, and terminal security. (g) Inspect for correct operation of all auxiliary equipment, e.g., radiator shutter (b) Air starter: control, coolant pumps, fuel transfer pumps, oil coolers, and engine room

- (i) Inspect air tanks for pressure. ventilation system(s). 17

(ii) Inspect valves for leakage. (h) Record the readings for all instruments in the log (see Clause 11.5.3) and verify EmergencyLighting (iii) Test auxiliary engine and compressor for proper operation. that they are normal.

Provision (iv) Bleed off any condensation. (i) Drain the exhaust system condensate trap. Appendix 3. Batteries and charging equipment: 3. Inspect block heater hoses and wires. (a) Inspect all battery cells for correct electrolyte fill level (applicable to vented or 4. Correct all defects found during inspections and tests.

flooded lead-acid batteries only). 5. Record all inspections, tests, and corrective actions in the log (see Clause 11.5.3).

MET20

Services

(b) Test all battery cells for correct electrolyte specific gravity (applicable to vented or 6. Inspect all electrical components to ensure proper function. -

Sample

flooded lead-acid batteries only). Note: The work described in this Table shall be carried out by a competent person or

Testing

- (c) Inspect electrical connections for tightness and evidence of corrosion. individuals trained by the system manufacturer.

17 (d) Inspect battery for cleanliness and dryness between terminals.

Log

Unit

(e) Inspect charger electrical connections for cleanliness and tightness. Table 4 — Semi-annual inspection, test, and maintenance requirements &

Maintenance

Book 4. Engine:

1. Complete all items specified in Tables 2 and 3. Price (a) Test lubricant and/or coolant heaters for proper operation. 2. Inspect and clean engine crankcase breathers.

(b) Inspect governor control linkages and oil level (if applicable). 3. Inspect and clean all engine linkages. (c) Inspect fuel pump oil sump (if applicable). 4. Lubricate the engine governor and ventilation system. (d) Inspect fan belts for correct tension and wear. 5. Test protective devices for proper operation.

Services 5. Control panel: 6. Before start-up, perform two full cranking cycles (as specified in Clauses 10.4.1 and (a) Inspect control panel covers for security. 10.4.2). Near the end of each cycle (and while still cranking), measure and record the (b) Test annunciator lamps to confirm that they are operational. lowest indicated battery voltage. If the measured voltage is less than 80% of the (c) Inspect control panel settings (ensure that the unit is ready for automatic start-up). battery’s rated voltage, replace the battery. Alternatively, perform a battery load test (d) Test remote visual and audible trouble signals at the building fire alarm panel. using a suitable load tester. 6. Inspect air control louvre settings to ensure proper operation. 7. Inspect ventilation system belt(s). 7. Test emergency lighting unit(s). 8. Correct all defects found during inspections and tests. 8. Verify whether room temperature is above 10 ºC. 9. Record all inspections, tests, and corrective actions in the log (see Clause 11.5.3). 9. Inspect generator and transfer switch room(s) for cleanliness and accessibility to all Notes: components of the emergency system. (1) Items 2 to 9 require special skill and shall be carried out by a competent person or 10. Correct all defects found during inspections and tests. individuals trained by the system manufacturer. 11. Record all inspections, tests, and corrective actions in the log (see Clause 11.5.3). (2) For Item 5, if it is not possible to create the fault condition, a simulated fault condition Note: The work described in this Table shall be carried out by a competent person or should be performed if possible individuals trained by the system manufacturer.

March 2015 Refer to CSA C282-15, Emergency electrical power supply for buildings

Inspection, test, and maintenance of emergency electrical power supply for buildings

Table 5 — Annual inspection, test, and maintenance requirements Table 5 (Concluded) 1. Complete all items specified in Tables 2 to 4. 5. Generator:

2. Control panel (see Clause B.23): (a) Test surge suppressor and rotating rectifier on brushless machines. (a) Open all inspection covers and inspect all electrical connections. (b) Grease bearings (replace old grease with new) (if applicable). (b) Test breakers for proper operation. (c) Clean commutator and slip rings (if applicable). (c) Clean insulators and bushings. (d) Clean rotor and stator windings using clean compressed air. (d) Test voltage regulator for proper operation. (e) Inspect coupling bolts and alignment. (e) Operate all moving parts to ensure that they move freely. (f) Inspect conduits for tightness. (f) Clean and dress contacts as necessary. (g) Inspect windings at rotor and stator slots. (g) Remove all dust. (h) Inspect all electrical connections. (h) Check gauge calibration. (i) With the generator set operating at full load (see Clause 11.3), conduct an infrared (i) With the generator set operating at full load (see Clause 11.3), conduct an infrared survey of all electrical connections to identify any high-resistance connections. survey of all electrical connections to identify any high-resistance connections. 6. Overcurrent protective devices: (j) For off-site fueled generators, turn position-indicating gas valve to off-position to (a) Electrically isolate all overcurrent protective devices. ensure valve rotates properly and that the audible alarm on generator control (b) Remove all dust. panel is activated. (c) Test devices for proper operation. 3. Engine: (d) While performing the full load test required by Clause 11.3, conduct an infrared (a) Change engine lubrication oil and filters. survey of all electrical connections, contacts, and energized components. (b) Test strength of coolant and chemical protection level of coolant inhibitors. 7. Transfer switches: (c) Change fuel filters, clean strainer(s), and verify that the fuel supply valve is open. (a) Isolate transfer switch, open all inspection covers, and inspect all electrical (d) Inspect the exhaust system. Check and record the back pressure of the exhaust connections. system to ensure that it complies with the engine manufacturer’s requirements, and compare with previous readings. (b) Operate all moving parts to ensure that they move freely. (e) Clean and lubricate linkages. (c) Clean and dress contacts as required. (f) Inspect air filters. (d) Remove all dust. (g) Inspect all mechanical connections. (e) Clean and lubricate linkages. (h) Inspect all electrical connections. (f) Conduct an infrared survey of all electrical connections, contacts, and energized (i) Inspect all external surfaces of heat exchanger(s) and clean as necessary. components while under load on both the normal and the emergency side. (j) Inspect all belts and hoses and replace if necessary. 8. Lubricate door locks and hinges (if necessary), especially those of outdoor enclosures. (k Test and inspect ignition system(s). Replace any defective components. 9. Conduct a 2 h full-load test (see Clause 11.3). (l) Inspect coolant pump(s) for leaks and external wear (if belt driven, remove the 10. As needed, review and provide instruction on the technical requirements specified in belt(s) first). Tables 2 to 4 with the person(s) responsible for carrying out the work. 4. Diesel fuel storage tank(s): 11. Correct all defects found during inspections and tests. The fuel oil in any storage tank (and auxiliary supply tank, if used) shall be tested in 12. Record all inspections, tests, and corrective actions in the log (see Clause 11.5.3). accordance with Clause 11.5.5, and if the fuel oil fails the test, it shall be Note: Items 2 to 11 require special skill and shall be carried out by a competent person or (a) drained and refilled with fresh fuel in accordance with Article 6.5.1.5 of the individuals trained by the system manufacturer. National Fire Code of Canada; or (b) full filtered to remove water, scale, bacteria, and oxidized gums/resins in order to minimize filter clogging and ensure diesel start-up (see Clause B.24 for commentary). When the fuel is filtered, it shall be treated with a suitable conditioner and stabilizer to minimize degradation while in storage. Note: The bottom(s) of the tank(s) shall be also tested chemically for water.

Refer to CSA C282-15, Emergency electrical power supply for buildings March 2015

Inspection, test, and maintenance of emergency electrical power supply for buildings

Generator: Inspect insulation of generator windings. Use an insulation tester (megger). The MET20 resistance in megohms should be not less than

Rated voltage + 1000 -

1000

EmergencyLighting

Provision

Engine: Appendix Drain and flush the cooling system. Refill the system with new coolant. Clean radiator tubes and cooling fins.

MET20 MET20

Services

While performing the full load test required by Clause 11.3, conduct an infrared Sample

Testing

- - 17 17 components.

Log

Correct all defects found during inspections and tests. Unit

Maintenance

Book

Price individuals trained by the system manufacturer.

Services

Weekly inspection, test, and maintenance requirements (refer to Table 2 on page 1)

Consumables (No. 1) Starter system (No. 2)

Air starter Auxiliary Fuel supply tank Coolant Check for transfer Electric Valve Bleed fuel level Oil level level leaks pump Fuel filter starter Air pressure leakage Aux. engine condensate Signature Date

MET20

EmergencyLighting Batteries and charging equipment (No. 3) Engine (No. 4)

Provision

Electrolyte Electrolyte Electrical Battery Charger Heater Fuel pump Appendix level* spec. grav.* connections terminals connections operation Governor oil sump Fan belts Signature Date

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price Additional requirements, if applicable

Control panel (No. 5) Other (Nos. 6 to 9) (see Clause 11.5.2) Room

Visual and Room cleanliness Services Panel Annunciator Panel audible Air control Emergency temp. and covers lamps settings signals louvres lighting (°C) accessibility Signature Date

* Applicable to vented or flooded lead-acid batteries only. Notes: (1) Mark “X” for satisfactory or “O” for unsatisfactory. (2) The work described in this Table shall be carried out by a competent person or individuals trained by the system manufacturer.

Maintenance repairs and replacements

Date Unit no. Defects Service notes Signature

MET20

EmergencyLighting

Provision Appendix

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price

Services

Monthly (weekly in health care facilities) inspection, test, and maintenance requirements (refer to Table 3 on page 1) No. 1 Complete system test (No. 2) Battery Exhaust Block heater Weekly Failure charger 30% load test Transfer Brush Bearing Auxiliary condensate hoses & Defects Defects Electrical items simulation output for 60 min switches operation seals equipment trap wires found corrected components Signature Date Jan / Feb / Mar / Apr / MET20 May / Jun /

- Jul / 17

EmergencyLighting Aug /

Provision Sep / Appendix Oct /

Nov /

MET20

Services

Dec / -

Sample

Testing

17 Instrument readings (No. 2(h)) (identify each instrument in box at top of each column)

Log

Unit Signature Date

Maintenance

Book

Jan / Price Feb /

Mar /

Apr /

Services

May / Jun /

Jul / Aug /

Sep / Oct /

Nov / Dec / Notes: (1) Mark “X” for satisfactory or “O” for unsatisfactory. (2) The work described in this Table shall be carried out by a competent person or individuals trained by the system manufacturer.

Maintenance repairs and replacements

Date Unit no. Defects Service notes Signature

MET20

EmergencyLighting

Provision Appendix

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price

Services

Semi-annual inspection, test, and maintenance requirements (refer to Table 4 on page 1)

No. 1 Engine (Nos. 2 to 5) Battery (No. 6) No. 7 First Second Inspect Weekly Monthly Crankcase Lubricate Protective cranking cranking Battery ventilation Defects Defects items items breathers Linkages governor devices* cycle cycle load test system belt(s) found corrected Signature Date

MET20

EmergencyLighting

Provision

Appendix

MET20

Services

Sample

Testing

Log

Unit

Maintenance

Book

Price

Services

*If it is not possible to create the fault condition, a simulated fault condition should be performed if possible. Notes: (1) For Nos. 1 to 6, mark “X” for satisfactory or “O” for unsatisfactory. For No. 7, mark “X” for satisfactory and “R” for replaced. (2) The work described in this Table shall be carried out by a competent person or individuals trained by the system manufacturer.

Maintenance repairs and replacements

Date Unit no. Defects Service notes Signature

MET20

EmergencyLighting

Provision Appendix

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price

Services

Annual inspection, test, and maintenance requirements — Sheet #1 (refer to Table 5 on page 2)

No. 1 Control panel (No. 2) Valve Weekly, monthly, Insulators Operate Clean and rotation and and semi-annual Electrical Breaker and Voltage moving dress Remove Gauge Infrared audible items connections operation bushings regulator parts contacts dust calibration survey alarm Signature Date

MET20

Emergency

Provision

Appendix

Lighting

MET20

Services

Sample

Testing

- Engine (No. 3) 17

Change Coolant Change Inspect Clean Test and Log

Unit

engine strength fuel and clean and Inspect Inspect Inspect Inspect inspect Inspect &

Maintenance

Book

oil and and filters exhaust lubricate air mechanical electrical Inspect heat belts and ignition coolant Price filters inhibitors etc. system linkages filters connections connections exchanges hoses system(s) pump(s) Signature Date

Services

Notes: (1) Mark “X” for satisfactory or “O” for unsatisfactory. (2) The work described in this Table shall be carried out by a competent person or individuals trained by the system manufacturer.

Maintenance repairs and replacements

Date Unit no. Defects Service notes Signature

MET20

EmergencyLighting

Provision Appendix

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price

Services

Annual inspection, test, and maintenance requirements — Sheet #2 (refer to Table 5 on page 2)

Diesel fuel storage tank(s) (No. 4) Generator (No. 5) Test fuel If fuel oil test oil fails: drain (clear and Chemical and refill fuel Suppressor Commutator Rotor and Coupling bright test for tanks or full and Grease and slip stator bolts and Conduits Electrical Infrared test) water filter fuel rectifier bearings rings windings alignment (tightness) Windings connections survey Signature Date

MET20

Emergency

Provision

Appendix

Lighting

MET20

Services -

Sample

Overcurrent protective devices (No. 6) Testing

17 Infrared survey at full load

Log

Unit

Maintenance

Book

Test devices for Electrical Energized Price Electrical isolation Remove dust proper operation connections Contacts components Signature Date

Services

Notes: (1) Mark "X" for satisfactory or "O" for unsatisfactory. (2) The work described in this Table shall be carried out by a competent person or individuals trained by the system manufacturer.

Maintenance repairs and replacements

Date Unit no. Defects Service notes Signature

MET20

EmergencyLighting

Provision Appendix

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price

Services

Annual inspection, test, and maintenance requirements — Sheet #3 (refer to Table 5 on page 2)

Transfer switches (No. 7) No. 8 No. 9 No. 10

Operate Clean and Lubricate 2 h Review and Electrical moving Clean and Remove lubricate Infrared door locks full-load provide Defects Defects connections parts dress contacts dust linkages survey and hinges test instruction found corrected Signature Date

MET20

EmergencyLighting

Provision

Appendix

MET20

Services

Sample

Testing

Log

Notes: Unit

(1) Mark "X" for satisfactory or "O" for unsatisfactory.

Maintenance

Book

(2) The work described in this Table shall be carried out by a competent person or individuals trained by the system manufacturer. Price

Services

Maintenance repairs and replacements

Date Unit no. Defects Service notes Signature

MET20

EmergencyLighting

Provision Appendix

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price

Services

Quinquennial (every 5 years) inspection, test, and maintenance requirements (refer to Table 6 on page 3)

Generator (No. 1) Engine (No. 2) Infrared survey at full load (No. 3)

Drain, flush, and refill Clean radiator cooling tubes and Replace Inspect valve Electrical Energized Defects Defects Inspect insulation system cooling fins thermostats clearances connections Contacts components found corrected Signature Date

MET20

Notes: -

17 (1) Mark “X” for satisfactory or “O” for unsatisfactory.

(2) The work described in this Table shall be carried out by a competent person or individuals trained by the system manufacturer. EmergencyLighting

Provision

Appendix

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price

Services

Maintenance repairs and replacements

Date Unit no. Defects Service notes Signature

MET20

17 EmergencyLighting Testing& Maintenance Services

Provision Appendix

MET20

Services

Sample

- 17

Log

Unit

Book

Price

Unscheduled maintenance

Date Unit no. Defects Service notes Signature

MET20

EmergencyLighting

Provision Appendix

MET20

Services

Sample

Testing

- 17

Log

Unit

Maintenance

Book

Price

Services