ORIGINAL/DUPLICATE

No.A2/200/21/MEC 3/2/21

Tender No.1/2020-21/MEC-PTA

Adhyapaka Rakshakartha sankatana MODEL ENGINEERING COLLEGE THRIKKAKKARA, COCHIN-21

TENDER

NAME OF WORK : SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF MODULAR FURNITURE AT MODEL ENGINEERING COLLEGE, THRIKKAKARA,

TENDER SUBMITTED BY

NAME OF TENDERER : ADDRESS : Adhyapaka Rakshakartha sankatana MODEL ENGINEERING COLLEGE THRIKKAKKARA, COCHIN-21

NOTICE INVITING TENDERS FOR WORK

(1) Sealed tenders are invited by the President Adhyapaka Rakshakartha sankatana, Model engineering college from eligible suppliers for SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF MODULAR FURNITURE AT MODEL ENGINEERING COLLEGE, THRIKKAKARA, KOCHI (2) Tenders should be submitted in the printed ‘tender form’ issued from the office of the officer inviting tenders. Tender forms are available from 10.00 am on 3/02/2021 to 3.00 pm on 20/02/2021. (3) Tenders sealed and endorsed as such with the name of the Equipment clearly written thereon, should be submitted to the officer inviting tenders before 3.00 pm on 20/02/2021. They will be opened at the office of delivery at 3.30 pm on 20/02/2021. by the President Adhyapaka Rakshakartha sankatana, Model Engineering College, or such officer as may be authorized on his behalf in the presence of those tenderers who are present at the time.

(4) Brief description

(a) Name of Item : SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF MODULAR FURNITURE AT MODEL ENGINEERING COLLEGE, THRIKKAKARA, KOCHI (d) Earnest Money Deposit : 16000/- (e) Last date of receipt of tenders : 3.00 pm on 20/02/2021. (f) Date of opening of tenders : 3.30 pm on 20/02/2021. (g) Cost of tender form : 2400/-

President PTA FORM OF TENDER

Name of work : SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF MODULAR FURNITURE AT MODEL ENGINEERING COLLEGE, THRIKKAKARA, KOCHI

To President ,Adhyapaka Rakshakartha sankatana/ Principal Model engineering College, Thrikkakkara

Sir,

1. I / We do hereby tender to the Purchase of Item mentioned above in accordance with the terms in the tender notification, instructions to tenderer. 2. I / We agree to keep the tender open for acceptance for four months from the due date of submission thereof and not to make any modification which is not acceptable to you in the terms and conditions. 3. I / We do agree to Make the supply in 1 month from the date of receipt of written order for supply. 4. Demand Draft for Rs …………..…… as Earnest Money Deposit is submitted herewith. (DD.No. date and Name of bank ………………………………………………………...

………………………………………………………………………………………………..) 5. If after the tender is accepted, I / We fail to execute the agreement or to commence the execution of supply provided in the conditions, I / We do agree that you shall without prejudice to any other rate or remedy be at liberty to forfeit the said Earnest Money Deposit absolutely and also to recover from me / us the entire loss that may be caused to you by the retender or re- arrangement of the work otherwise under the provision of revenue recovery act or otherwise. 6. Signed copies of the following documents are submitted herewith (a) Notice inviting tender (b) Instructions to tenderer (c) Detailed specification (d) Agreement in stamp paper

Dated Signature of tenderer : Name & : Address : INSTRUCTIONS TO TENDERERS

(1) Printed tender forms can be obtained from the office of the undersigned. Tenders submitted not in such printed forms or tenders, incomplete in any respect such as unattested errors and corrections etc will be liable for summary rejection.

(2) No tenders received after the specified last date and time will be accepted on any account.

(3) Details of the item with specifications . The rates quoted shall be inclusive of all other charges and GST should be mentioned seperately.

(4) Each tender should be accompanied by an Earnest Money Deposit of amount mentioned in the notice inviting tender. EMD can be produced in one or other of the following forms a. Demand Draft on a Scheduled Bank drawn in favor of the officer who has invited tenders. b. Deposit-at-call on a Scheduled Bank assigned in favor of the officer who has invited tenders.

Tenders without EMD will be summarily rejected.

(5) In consideration of the tenderer being allowed to quote for the purchase , he should keep the tender firm for a period of four months from the last date for the submission of tenders. Withdrawal of tenders before this period will entail forfeiture of EMD for the purchase.

(6) The acceptance of the tender rests with the officer inviting tenders who does not undertake to accept the lowest or any particular tender.

(7) The EMD of unsuccessful tenderers will be refunded as soon as possible after tabulating the tenders, keeping the EMD of the first three lowest tenderers. EMD of the remaining unsuccessful tenderers will be refunded within a week of acceptance of the successful tender.

(8) The successful tenderer within seven days of receipt of the selection notice shall deposit an amount which along with the EMD shall make up the total amount equal to 5 % of contract amount (limited to a maximum of Rs100,000/-) which shall be treated as Security Deposit for the proper fulfillment of the work and he shall also execute an agreement for the work in the standard format.

(9) Security Deposit can be produced in one or other of the following forms a. Demand Draft on a Scheduled Bank drawn in favor of the officer who has invited the tenders. (10) The Security deposit will be released to the contractor only after the expiry of defects liability period. Warranty period should be mentioned in the tender.

(11) Time is the essence of the contract. The item should be supplied within ONE month from the date of receipt of written order . If the item is not supplied by the agreed date liquidated damages will be recovered from the tenderer in accordance with the conditions of contract.

(12) The tenderer should submit along with his tender an agreement executed and signed on non judicial Kerala stamp paper worth Rs 200/-. A specimen form of this agreement is given as annexure to this tender form. Tenders without this agreement will be summarily rejected.

(13) Any further information if required can be obtained from the office of the officer inviting tenders. No.A2/200/21/MEC 3/2/21

Tender No.2/2020-21/MEC-PTA

SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF MODULAR FURNITURE AT MODEL ENGINEERING COLLEGE, THRIKKAKARA, KOCHI

DESCRIPTION: MODULAR FURNITURE TO PROVIDE 72 NUMBERS OF DESKS AND CHAIRS FOR DESKTOP COMPUTER, WITH INTEGRATED WIRE MANAGEMENT FACILITY AND FOLDING SPACE SAVING DESIGN, FOR THE NEWLY CONSTRUCTED BUILDING FOR CENTRAL COMPUTING FACILITY (AS PER LAYOUT IN ITEM IV)

I. PREQUALIFIER

1. Contractors who fulfill the following requirements shall be eligible to apply. (a) Should have satisfactorily completed the works as mentioned below during the last three years ending previous day of last date of submission of tenders.

Conditio Furniture ns Three similar works each costing not 7 lakhs less than Two similar works each costing not 9 lakhs less than One similar work costing not less than 11 lakhs “Similar” work under this class shall means successful completion of “Supply, Installation, Testing & Commissioning of Furniture for any Central/State Government Organizations, PSU‟s, Universities, Government Research Institute or other Government Institution in ”. (Bidder to submit copy of Completion Certificate from the Client). The P.O. can also attach as a supporting document.”

(b) Should have had average annual financial turnover (gross) of Rs 250.0 lakhs on Furniture works during the last three financial years ending 31st March 2020 (Scanned copy of the certificates from Chartered accountant to be uploaded). (c) Should not have incurred any loss (profit after tax should be positive) in more than two years during the immediate last five consecutive financial years ending 31stMarch, 2020 duly audited and certified by the Charted Accountants. 2. Certificate of Financial Turnover: At the time of submission of bid, contractor may upload Affidavit/Certificate from Chartered Accountant mentioning Financial Turnover of last 3 (three) years or and further details if required may be asked from the contractor after opening of Eligibility bids. There is no need to upload entire voluminous balance sheet. 3. The rates quoted in the BOQ should be inclusive of all taxes including GST. All GST % will be as per the respective HSN codes. The bidder should be quote the HSN code of the Equipment Category in respective Column. In the event of any clarification wrt GST % the committee will sort assistance from the statutory authorities. The bidder shall include charges like Installation& commissioning, freight, handling, loading, unloading, insurance premiums and placement at the facility and commissioning including minor Electrical, Civil works if any required and shall remain firm throughout the contract period. No compensation will be paid in case of any upward revision in the statutory, taxes and levies or introduction of new taxes and levies. 4. The department reserves the right to reject any prospective Applications/ bids without assigning any reason thereof and to restrict the list of qualified contractors to any number deemed suitable by it, if too many bids/applications satisfying the laid down criteria are received. 5. The Contract will be awarded for a period of Two (2) months. Delivery / installation should strictly be completed within the stipulated period from the date of Purchase Order. 6. Manufacturer’s Authorization is mandatory requirement and must be submitted along with the technical bid. Non-compliance will result in bid rejection 7. Technical Specification should be submitted along with the catalogue in the Technical Bid. The submitted catalogues must be available in the official OEM web site. 8. All products quoted should be associated with specific model numbers and names and with printed catalogue and describing configuration and functionality. 9. Bidders will not be permitted to change the models quoted once submitted. 10. Clarifications will be asked only for the quoted models. 11. Materials must be properly packed against any damage and insured except where hand delivery is proposed. 12. Warranty Certificate must be sent along with the materials as and when supplied. II. COMPLIANCE STATEMENT

Complia

Whether supporting Sl. Compliance Statement YES/NO documents No attached YES/NO

Do you have green certification for Indoor Air 1. quality by approved agency Green Guard or Griha Do you have ISO 9001:2008 certification for 2. product manufacturing consistency Do you have ISO 14001: 2004 certification for 3. manufacturing under environmental friendly conditions Manufacturing plant should have OHSAS 4. 18001:2007 for put in place demonstrably sound occupational health and safety performance

Are you a Member of BIFMA (Business 5. Institutional Furniture Manufacturers Association) Do you have a Permanent Service facility in headed by professionally qualified 6. person, If So Please furnish the person name, Qualification, Address of the Office with Phone No. etc. Bidder/OEM must have Dedicated/toll Free 7. Telephone No. for Service Support.

Bidder/OEM must provide Escalation Matrix of 8. Telephone Numbers for Service Support. 9. Do you have a manufacturing facility? Did you furnish the list of machines used in your 10. factory? Do you have a testing facility for products? If so 11. furnish the list of Equipments Did you furnish the list of Equipments used for 12. testing in your factory? 13. Did you furnish the GST registration Certificate? 14. Did you furnish the Excise Registration certificate? 15. Did you furnish Factory License? 16. Did you furnish the PAN details? 17. Did you furnish the certificate of Incorporation? 18. Have you fully accepted the delivery period mentioned in the tender 19. Have you quoted for all the items mentioned in the tender 20. Have you displayed at least 70% of furniture models quoted as sample on tender opening date In case of agencies, authorization from OEM to 21. participate in this tender and assuring adherence to specification and pre-qualification will be considered valid and all the above-mentioned documents will be valid for dealers 22 Does the product quoted have the certifications mentioned in Technical Specification

III. LIST OF APPROVED MAKES

Sl. No. Ite Approved Makes ms

01 For All the Furnitures Godrej/Steelcase/Herman-Miller

IV. LAYOUT V. TECHNICAL SPECIFICATIONS

1 Specification of desk module Desk cum Bench model Front type unit size shall be 2044 Width mm x 450 Depth mm x 730 Height mm . Legs: Legs made of MS ERW tube section (157138) of size 75x25x2 mm thick oval tube with 5 mm thk HR brackets as per IS:2062 and 2mm thk CRCA brackets as per IS- 513welded on to the tubes. Assembly powder coated with epoxy polyester. Sturdy anchoring by anchor bolts on to base of 8mm thk plate for proper resting of Leg. Shoe made of ultramid -Nylon provided at the bottom for covering the base plate. Two side clads made of e18 mm thk plate with 0.8mm thk pvc lipping and on the outside covered with welded metal structure made of 2 mm thk CRCA as per 1S-513 powder coated with Epoxy polyester . Worktop are made of 25 mm thick Pre- Laminated Board of El-P2 Grade and approved shade conforming to IS:12823:1990. All the edge of work surface are provided with machine pressed 2mm thick pvc edge band glued with hot melt glue . Seat understructure is made from combination of welded fabricated structure of 5mm Thk HR as per IS:2062 and 8mm thk ply as per 1S:303 with moulded PU foam of density 55 kg/cu.mtr. on top which in turn is covered with stitched upholstery made of leatherite as per INT/DSN/MSS/UPH1038 or foam back fabric as per TNT/DSN/MSS/UPH/013.Seat assembly is covered on bottom side by means of seat cover made of pp.Seat back is made from combination of 8mm thk ply as per 15:303 with moulded foam on top which in turn is covered with stitched upholstery made leaterite orfoam.Seat support frame is made from combination of MS ERW tube section (IS 7138) of size 80x40x2.5 mm thick rectangular tube and MS ERW tube section(IS 7138), of size 48x19.1x2 mm thick oval tube welded together . Assembly os powder coated with Epoxy polyester.CAP made of ultramid are provided from front to cover the oval tubes.Modesty is made of 25mm thick pre-laminated twin board of E1-P2 Grade and approved shade conforming to IS:12823:1990. All the edge of modesty are provided with machine pressed 2 mm Thick pvc edge band glue with hot melt glue. The Wire Carrier shall be made of 0.8 mm thick sheet metal for holding wire passings . 2 Specification middle module Desk cum Bench mode Middle unit size shall be 2044 Width mm x 1010 Depth mm x 730 Height mm . Legs: Legs are made of MS ERW tube section (157138) of size 75x25x2 mm thick oval tube with 5 mm thk HR brackets as per IS:2062 and 2mm thk CRCA brackets as per IS- 513welded on to the tubes. Assembly is powder coated with epoxy polyester. Sturdy anchoring by anchor bolts on to base of 8mm thk plate for proper resting of Leg. Shoe made of ultramid -Nylon are provided at the bottom for covering the base plate. Two side clads made of e18 mm thk plate with 0.8mm thk pvc lipping and on the outside covered with welded metal structure made of 2 mm thk CRCA as per 1S-513 powder coated with Epoxy polyester . Worktop are made of 25 mm thick Pre- Laminated Board of El-P2 Grade and approved shade conforming to IS:12823:1990. All the edge of work surface are provided with machine pressed 2mm thick pvc edge band glued with hot melt glue . Seat understructure is made from combination of welded fabricated structure of 5mm Thk HR as per IS:2062 and 8mm thk ply as per 1S:303 with moulded PU foam of density 55 kg/cu.mtr. on top which in turn is covered with stitched upholstery made of leatherite as per INT/DSN/MSS/UPH1038 or foam back fabric as per TNT/DSN/MSS/UPH/013.Seat assembly is covered on bottom side by means of seat cover made of pp.Seat back is made from combination of 8mm thk ply as per 15:303 with moulded foam on top which in turn is covered with stitched upholstery made leaterite orfoam.Seat support frame is made from combination of MS ERW tube section (IS 7138) of size 80x40x2.5 mm thick rectangular tube and MS ERW tube section(IS 7138), of size 48x19.1x2 mm thick oval tube welded together . Assembly os powder coated with Epoxy polyester.CAP made of ultramid are provided from front to cover the oval tubes.Modesty is made of 25mm thick pre-laminated twin board of E1-P2 Grade and approved shade conforming to IS:12823:1990. All the edge of modesty are provided with machine pressed 2 mm Thick pvc edge band glue with hot melt glue. The Wire Carrier shall be made of 0.8 mm thick sheet metal for holding wire passings . 3 Specification rear module Desk cum Bench mode Middle unit size shall be 2044 Width mm x 650 Depth mm x 730 Height mm . Legs: Legs are made of MS ERW tube section (157138) of size 75x25x2 mm thick oval tube with 5 mm thk HR brackets as per IS:2062 and 2mm thk CRCA brackets as per IS- 513welded on to the tubes. Assembly is powder coated with epoxy polyester. Sturdy anchoring by anchor bolts on to base of 8mm thk plate for proper resting of Leg. Shoe made of ultramid -Nylon are provided at the bottom for covering the base plate. Two side clads made of e18 mm thk plate with 0.8mm thk pvc lipping and on the outside covered with welded metal structure made of 2 mm thk CRCA as per 1S-513 powder coated with Epoxy polyester . Worktop are made of 25 mm thick Pre- Laminated Board of El-P2 Grade and approved shade conforming to IS:12823:1990. All the edge of work surface are provided with machine pressed 2mm thick pvc edge band glued with hot melt glue . Seat understructure is made from combination of welded fabricated structure of 5mm Thk HR as per IS:2062 and 8mm thk ply as per 1S:303 with moulded PU foam of density 55 kg/cu.mtr. on top which in turn is covered with stitched upholstery made of leatherite as per INT/DSN/MSS/UPH1038 or foam back fabric as per TNT/DSN/MSS/UPH/013.Seat assembly is covered on bottom side by means of seat cover made of pp.Seat back is made from combination of 8mm thk ply as per 15:303 with moulded foam on top which in turn is covered with stitched upholstery made leaterite orfoam.Seat support frame is made from combination of MS ERW tube section (IS 7138) of size 80x40x2.5 mm thick rectangular tube and MS ERW tube section(IS 7138), of size 48x19.1x2 mm thick oval tube welded together . Assembly os powder coated with Epoxy polyester.CAP made of ultramid are provided from front to cover the oval tubes.Modesty is made of 25mm thick pre-laminated twin board of E1-P2 Grade and approved shade conforming to IS:12823:1990. All the edge of modesty are provided with machine pressed 2 mm Thick pvc edge band glue with hot melt glue. The Wire Carrier shall be made of 0.8 mm thick sheet metal for holding wire passings . Certifications GREEN GUARD & BIFMA TECHNICAL DRAWING OF ONE UNIT