Advanced PC Applications Contents Contents

Final Graded Project Advanced PC Applications Contents Contents

INTRODUCTION 1

SCENARIO 1

YOUR TASK 2

PART 1: CREATING YOUR ACCESS DATABASE 2

PART 2: CREATING YOUR EXCEL WORKSHEETS 3

PART 3: CREATING YOUR POWERPOINT PRESENTATION AND PREPARING IT FOR THE INTERNET 7

PART 4: CREATING YOUR LETTER 11

PART 5: MERGING YOUR LETTER WITH DATABASE DATA 12

GRADING 15

SUBMITTING YOUR FILES 16

iii Advanced PC Applications

INTRODUCTION

Welcome to the final part of the course. Now that you’ve worked with and integrated Microsoft Word, Excel, PowerPoint, and Access, you’re going to use these skills in a final graded project. You’ll use many of the concepts and techniques featured in this course to complete this project, which your instructor will grade. Your project is divided into five parts: 1. Creating a database of names and addresses in Microsoft Access 2. Creating worksheets with Microsoft Excel 3. Creating a presentation with Microsoft PowerPoint (which includes Excel data) that you’ll prepare to be shared on the Internet 4. Creating a letter with Microsoft Word 5. Merging your Access database contents with the Word document SCENARIO

You work for the marketing department of a store called Nick’s Sporting Goods. Your boss is impressed with your Office skills, especially how you can create Internet presenta- tions. She asks you to create a marketing letter introducing your store to several potential retailers. The letter will include a link to your Web site, where you’ll upload a PowerPoint

1 presentation to be viewed as a slide show. She’s handed you a list of names and wants you to add them to a database so you can easily keep track of these contacts and send them letters. For the Internet presentation, she wants you to include data introducing your company and its products, highlight some best-selling items, and create an order form for retailers who wish to carry your company’s products. YOUR TASK

For this project, you’ll create a database using Microsoft Access in which you’ll input the contact information of potential customers. Then, you’ll create an order form in Microsoft Excel. You’ll then create a Microsoft PowerPoint presentation that will be accessible from your company’s Web site. Then, you’ll create a marketing letter using Microsoft Word, which includes the link to the PowerPoint presentation. Lastly, you’ll merge your Access database contents with your Word letter. PART 1: CREATING YOUR ACCESS DATABASE

1. Open Microsoft Access and create a new database. 2. Save the new database as “Nick’s Contacts.” 3. Add the following fields and data types:

Last Name Short text First Name Short text Title Short text Company Name Short text Address Short text City Short text State/Province Short text ZIP Code Number Work Phone Number E-mail Name Short text

2 Advanced PC Applications 4. Add contact information for at least five contacts to your database. 5. Save and close your database (Figure 1).

FIGURE 1—Your database should include these fields.

PART 2: CREATING YOUR EXCEL WORKSHEETS

1. Open Microsoft Excel and create a new worksheet 2. Save your worksheet as “Nick’s Order Form.” 3. Record the following macro and save it as “Nick”: Using Arial 14 pt bold font, type “Nick’s Sporting Goods” in cell A1. 4. Delete “Nick’s Sporting Goods” from cell A1 and then run the Nick’s Sporting Goods macro to insert the title back into cell A1. 5. Enter the data into your worksheet as shown in Figure 2. Make sure you set your columns to AutoFit so all the data can be seen. Enter the figures in columns C and D as currency. 6. In cell D9, create a formula that multiplies B9 by C9. 7. Copy this formula to cells D10–D16. 8. In cell D18, use a function or create a formula that adds cells D9–D16.

Advanced PC Applications 3 FIGURE 2—Your worksheet should appear similar to the one shown here.

9. In cell D19, use an IF function. The conditions are • If the number in cell D18 is over 500, then insert 0.

• If the number in cell D18 is under 500, then insert 5% of the number in cell D18 (Hint: D18*.05).

10. In cell D22, use a function or create a formula that adds cells D18 and D19. 11. Select cells A9–D16 and sort your products alphabetically by name. 12. In cells E9–E16, use a function or create a formula that calculates the percentage of sales. 13. Compare your worksheet to Figure 3. 14. Save your worksheet.

4 Advanced PC Applications FIGURE 3—Your figures should appear like the ones shown here.

To use multiple worksheets, you should follow these steps: 1. With the Nick’s Sporting Goods Order Form Excel sheet still open, rename the tab labeled Sheet 1 as “Order Form.” 2. Rename the tab labeled Sheet 2 as “Pie Chart.” 3. Press the Pie Chart tab to show this sheet. 4. Run the Nick macro to enter the title into cell A1. 5. In cell B1, type “Best-Sellers.” 6. Create a pie chart using the data from cells A9–A16 and E9–E16 of your Order Form Worksheet. • Be sure to choose a pie chart.

• Enter the title as “Best-Sellers.”

• Under Data Labels, include Category Name and Value From Cells.

Advanced PC Applications 5 Hint: To select the data from the Order Form worksheet, highlight the cells that contain the data when you’re selecting the data range in your chart wizard as seen in Figure 4.

FIGURE 4—To select data from your Order Form worksheet, include it in the Data range selection.

7. Enlarge your chart so you can view more of the data. 8. Change the font size to Arial 10 so you can read all the product names. 9. Move the chart below the worksheet as shown in Figure 5.

6 Advanced PC Applications FIGURE 5—Your pie chart should appear similar to the one shown here.

PART 3: CREATING YOUR POWERPOINT PRESENTATION AND PREPARING IT FOR THE INTERNET

1. Open Microsoft PowerPoint and create a new presentation. 2. Save your document as “Nick’s Presentation.” 3. Choose a Design theme and apply it to your slides. (Figure 6).

Advanced PC Applications 7 FIGURE 6—Apply a slide design to your slides.

4. On your first slide, type Nick’s Sporting Goods, as in Figure 7. Use Arial font, size 54. Be sure to add an image representing sporting goods.

FIGURE 7—Type the data into your title slide as seen here. Be sure to include an image related to sporting goods.

5. On your second slide, enter the data as seen in Figure 8.

8 Advanced PC Applications FIGURE 8—Enter the data into Slide 2 as seen here.

6. Add the Shape Circle transition to this slide. 7. On your third slide, enter the data as seen in Figure 9.

FIGURE 9—Create your third slide as seen here.

8. On your fourth slide, enter the data as seen in Figure 10.

FIGURE 10—Use the custom animation “bounce” that’s activated upon entrance.

Advanced PC Applications 9 Create a custom animation in which clip art of a ball bounces in during the slide show. 9. Create your fifth slide with the text as seen in Figure 11. Be sure to include your pie chart from the Excel worksheet you created earlier in this graded project.

FIGURE 11— Include your Best-Sellers pie chart in Slide 5.

11. Create your sixth slide as seen in Figure 12. Be sure to create a hyperlink to www.nickssportinggoods.com/ order.htm (not an existing site).

FIGURE 12—Type Slide 6 as you see here.

12. Save this presentation as a single file Web page that can be uploaded to the World Wide Web as seen in Figure 13.

10 Advanced PC Applications FIGURE 13—Save your presentation as a single file Web page as seen here.

PART 4: CREATING YOUR LETTER

1. Open Microsoft Word and create a new document. 2. Save your document as “Nick’s Sporting Goods Letter.” 3. Type and format the rest of your letter as shown in Figure 14. Be sure to • Type the title “Nick’s Sporting Goods” in Arial font, size 16.

• Center Nick’s Sporting Goods address information.

• Insert an image representing sporting goods.

• Insert the current date beneath the address. Make sure you select the Update Automatically option when inserting the date.

Advanced PC Applications 11 FIGURE 14—Your letter should appear similar to the one shown here. PART 5: MERGING YOUR LETTER WITH DATABASE DATA

1. Open your Nick’s Sporting Goods letter in Microsoft Word, if it isn’t already open. 2. Walk through the steps in the Mail Merge Wizard to add the contacts from your Access database into this letter as seen in Figure 15.

12 Advanced PC Applications FIGURE 15—Insert the Address Block and Greeting Line from the Mail Merge Wizard.

3. Complete the merge and compare your letter to Figure 16. Your letter will include the data from your Access database.

Advanced PC Applications 13 FIGURE 16—An Example of a Merged Letter

14 Advanced PC Applications GRADING

Your project will be graded on the following elements: Part 1 (total 20 points)

Successfully creates a database in Access 5 points Inserts all the fields shown in Figure 1 10 points Enters data into at least five fields 5 points Part 2 (total 30 points)

In Order Form sheet, data entered and formatted correctly as in Figure 3 10 points All functions and formulas work correctly 10 points In Pie Chart tab, pie chart created and formatted correctly as in Figure 5 10 points Part 3 (total 30 points)

Slides created and formatted correctly 5 points Selected slide design applied to all slides 5 points Clip art added appropriately to the title slide 5 points Transition successfully added to second slide 5 points On Slide 4, ball created as custom animation, bounces in when clicked upon during slide show 5 points Best-Seller Chart added to slide 5 and presentation successfully saved as an MHTML file 5 points

Advanced PC Applications 15 Part 4 (total 10 points)

Nick’s Sporting Goods letter is typed and formatted correctly 5 points A graphic is successfully inserted into the letter 5 points Part 5 (total 10 points)

Five Access database contacts successfully merged into Nick’s Sporting Goods letter 10 points SUBMITTING YOUR FILES

Follow this procedure to submit your project online: 1. Log onto the Penn Foster Web site and go to “My Courses.” 2. Click Take Exam. 3. Attach your files as follows: a. Click the Browse box.

b.Locate the file you wish to attach.

c. Double-click on the file.

d.Click Upload File.

e. Since you have more than one file to attach, click on the Browse box again, and repeat steps b, c, and d for each file. 4. Enter your e-mail address in the box provided. (Note: This information is required for online submission.) 5. If you wish to tell your instructor anything specific regarding this assignment, enter it in the Message box. 6. Click Submit File.

16 Advanced PC Applications