Isis Sculls - Emergency Action Plan 2018

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City of Oxford Rowing Club – Isis Sculls - Emergency Action Plan 2018

Incident above the Gut

1. Nearest Umpire • Halt all racing using loudhailer and radio channel 3 • Call safety boat on radio channel 3 and inform of location and nature of incident. • After incident has been dealt with, complete a CORC Incident Reporting Form and return it to Race Control / Registration.

2. Umpires / Marshals located downstream of incident to stop ALL crews proceeding upstream. Inform crews that ‘Racing has been suspended due to an incident on the course’. • Start – Do not allow any further races to start until incident is cleared. Halt any traffic other than safety boat(s) moving toward incident. • Gut – Do not allow any further boats to proceed upstream through the gut until the incident is cleared. • Clubhouse – do not allow any further boating until the incident is cleared. • Boat Inspection – do not allow any further boating until incident is cleared. If ambulance is called, go to gate and ensure ambulance has clear access to course. • Race control – Authorise restart of racing once confirmation has been received from marshals at the scene that the incident has been cleared.

3. Nearest Safety Boat • Attend incident as quickly as possible without risking safety of other traffic.

Patient able to re-boat Patient requires First Aid • Assist to re-boat • Call second Safety Boat on • Escort to nearest landing radio channel 3 stage if required • Transport patient to First Aid • Inform umpires when course station at Hertford is clear Boathouse. • After incident has been • Advise First Aiders of dealt with, complete Incident patient status on radio Report Form and return it to channel 5 and request that Race Control / Registration they call ambulance if required. • Hand over patient to First Aiders and brief them on any relevant information. • Notify officials of progress on radio channel 3 • Report to Race Control on radio channel 3 when course is clear. • After incident has been dealt with, complete Incident Report Form and return it to Race Control / Registration

4. First Aid • Based at CORC boathouse. • Call ambulance if required. Ask them to attend ‘City of Oxford Boathouse Meadow Lane, OX4 4BL, by Donnington Bridge.’ • Attend incident • After incident has been dealt with, complete Incident Report Form and return it to Race Control / Registration.

Incident Below the Gut

5. Nearest Umpire • Halt all racing using loudhailer and radio channel 3 • Call safety boat on radio channel 3 and inform of location and nature of incident. • After incident has been dealt with, complete Incident Report Form and return it to Race Control / Registration.

6. Umpires / Marshals located upstream of incident to stop ALL crews and other traffic proceeding downstream. Inform crews that ‘Racing has been suspended due to an incident on the course’. • Start – Do not allow any further races to start until incident is cleared. Halt any traffic other than safety boat(s) moving toward incident. • Gut – Do not allow any further boats to proceed downstream through the gut until the incident is cleared. • Clubhouse – do not allow any further boating until the incident is cleared. • Boat Inspection – do not allow any further boating until incident is cleared. If ambulance is called, go to gate and ensure ambulance has clear access to course. • Race control – Authorise restart of racing once confirmation has been received from marshals at the scene that the incident has been cleared.

7. Nearest Safety Boat • Attend incident as quickly as possible without risking safety of other traffic.

Patient able to re-boat Patient requires First Aid • Assist to re-boat • Call second Safety Boat on radio channel 3 • Escort to nearest landing • Transport patient to First Aid stage if required station at CORC. • Inform umpires when course • Advise First Aiders of is clear patient status on radio • After incident has been channel 3 and request that dealt with, complete Incident they call ambulance if Report Form and return it to required. Race Control / Registration • Hand over patient to First Aiders and brief them on any relevant information. • Notify officials of progress on radio channel 3 • Report to Race Control on radio channel 3 when course is clear. • After incident has been dealt with, complete Incident Report Form and return it to Race Control / Registration

8. First Aid • Based at CORC Boathouse • Call ambulance if required. Ask them to attend ‘CORC Boathouse Meadow Lane, OX4 4BL, by Donnington Bridge’. • Attend incident • After incident has been dealt with, complete Incident Report Form and return it to Race Control / Registration.

Incident in Trailer Park / Clubhouse / Riverside Centre

9. Nearest Official • Halt all boat movement until incident is cleared • Provide assistance as required • Minor incident – direct to CORC clubhouse First Aid facilities • Major incident – call First Aiders on radio channel 3. This will also be heard by Safety Boats. If necessary call emergency services on 999. • Restart boating when it is safe to do so • After incident has been dealt with, complete Incident Report Form and return it to Race Control / Registration.

10. Boat inspection • If ambulance is called get all hands to clear route through the trailer park to allow ambulance to reach the incident. • Inform race control • Go to car park entrance to direct ambulance.

11. Downstream safety boat • Attend incident as quickly as possible without risking safety of other traffic.

Patient able to re-boat Patient requires First Aid • Assist to re-boat • Call second Safety Boat on • Escort to nearest landing radio channel 3. stage if required • Transport patient to First Aid • Inform umpires when course station at CORC. is clear • Advise First Aiders of • After incident has been patient status on radio dealt with, complete Incident channel 3 and request that Report Form and return it to they call ambulance if Race Control / Registration required. • Hand over patient to First Aiders and brief them on any relevant information. • Notify officials of progress on radio channel 3 • Report to Race Control on radio channel 3 when course is clear. • After incident has been dealt with, complete Incident Report Form and return it to Race Control / Registration

12. First Aid • Based at CORC Clubhouse • Call ambulance if required. Ask them to attend ‘City of Oxford RC Boathouse, Meadow Lane, OX4 4BL, by Donnington Bridge’. • Attend incident • After incident has been dealt with, complete Incident Report Form and return it to Race Control / Registration.

13. Radio Procedure • If racing is halted by an accident or other emergency, communications relating to the emergency (on whatever channel) have priority and other radio traffic should be kept to an absolute minimum. • This restriction should apply until Race Control announces that the emergency is over and racing can re-start.

Isis Sculls Welfare Plan 2018

The organising committee of The Isis Sculls believe that the welfare and wellbeing of all who take part in the regatta is paramount. All people, regardless of age, culture, disability, gender, language, racial origin, religious belief and/or sexual identity have equal rights to the safe participation in sport in a fun and an enjoyable environment. All suspicions, concerns and allegations of poor practice or abuse will be taken seriously and responded to swiftly and appropriately.

City of Oxford Rowing Club (CORC, or the Club) has endorsed the British Rowing Safeguarding and Protecting Children Policy. In particular:

• The Club has appointed a Club Welfare Officer (CWO – Suzy Imeson, 07940 726149) whose contact details together with an outline of responsibilities will be displayed at the event. • The CWO and all CORC coaches and squad supervisors who work with children or vulnerable adults are required to have a satisfactory Disclosure and Barring Service (DBS) check. • The Club, whenever reasonably possible, involves parents and guardians in communications relating to Club activities and the young people that the parents and guardians are responsible for, whilst also respecting the rights, wishes and feelings of the young person. Children are encouraged to take responsibility for their own development and decision making. • The Club maintains appropriate levels of supervision when providing activities for children (Junior Rowers) and vulnerable adults (in the Adaptive or adult squads) within or related to the Club. • The Club encourages all involved in Club events to act as role models by maintaining appropriate standards of behaviour, both on and off the water, including acting in a sportsmanlike manner, displaying high standards of respectful language and presentation, and recognising the right of each individual to determine their participation. • The Club judges its treatment of children against criterion akin to the actions of “a reasonably prudent parent”. • A list of emergency contact numbers for juniors in competing crews will be compiled through information captured within entry documentation and held by the Event Secretary. These details will be used solely for the purposes of effecting best management of person welfare. • Spectators are legally able to take photos and videos in public places without consent. It is the responsibility of participating clubs, participating individuals or caregivers to advise the Club if any participant has not consented to images, of themselves or others whom they are responsible for, being used by the Club in publicity material.

a) WELFARE:

• City of Oxford Rowing Club will seek to ensure that there are no opportunities for junior participants to find themselves isolated and unguarded and that they are supervised by at least two known volunteer adults. • City of Oxford Rowing Club will seek to ensure that there are no opportunities for vulnerable adult participants to find themselves isolated and unguarded and that they are supervised by at least two known volunteer adults where they require this support. • All volunteers, coaches and attending adults from all competing clubs are to remain vigilant and report anything suspicious such as someone unknown to crews hanging around or tampering with equipment. • All concerns about possible abuse or bad practice should be reported swiftly to the Club Welfare Officer

b) REPORTING STRUCTURE

• In the event of any untoward incident occurring, Race Control should be informed immediately. Race Control will contact the Club Welfare Officer who will take a full report. The Club Welfare Officer will then inform the Regatta Chairman and together they will decide on a course of action. If deemed necessary, the Club Welfare Officer will contact Thames Valley Police, NSPCC and British Rowing. Concerns will be recorded and reported within 24 hours. c) MISSING PARTICIPANTS.

• The Event Secretary will use emergency contact numbers to reunite separated coaches and crew members. • In the event that a young person goes missing, this should be reported to the Event Secretary immediately together with a description of the individual. • This information will be forwarded to the CWO and Race Co-ordinator and cascaded out to all CORC event volunteers. All endeavours will be made to locate and reunite the missing person in question with the adult responsible for them. • If a young person is missing for more than 20 minutes the Thames Valley Police will be informed.

Isis Sculls 2018 Risk Assessment Hazard / Control Risk Comments / Follow Up Actions Assessor Date Probability / Rating Severity of Risk Hazardous stream If forecast stream conditions N/a Notice of the cancellation will be Will Clarke 26th August conditions 7 days before the event are posted on the CORC website and 2018 judged by the committee to the emergency services, make it likely that the event Environment Agency will be will be unsafe, the event will informed. be cancelled. Struck by blades All clubs provided with 2x2 = 4 Umpires will have powers to Will Clarke 26th August information as per Rule of disqualify scullers for dangerous 2018 racing 223. On bank behaviour. marshals and umpires to give Emergency Action Plan will direction as required. apply in the event of an incident. Dangerous behaviour to be notified to umpires. Collision with other ‘Regatta in Progress’ signs 2x2 = 4 Reinforce by bank marshals. Will Clarke 26th August river traffic. upstream and downstream of Emergency action plan distributed 2018 the course. to all parties involved in running Oral advice at Iffley lock. the event. OURCS aware that the Clear circulation pattern for event is taking place to avoid competitors. extra river traffic. Competitor capsize Safety boats on course. 2x2 = 4 Marshals / officials monitoring Will Clarke 26th August before, during or Assistance on landing stage traffic. Emergency action plan. 2018 after racing for Juniors and Adaptive Rules of racing. members. BR guidelines and Marshals at strategic points to rules of racing apply. have throw lines to assist with anybody in the water. Safety Rings along the river bank. Unsafe overtaking Dangerous behaviour to be 2x2 = 4 Umpires will have powers to Will Clarke 26th August notified to umpires. disqualify scullers for dangerous 2018 behaviour.

Risk rating = probability x severity. Probability 1(Unlikely) to 3(very likely) Severity 1(low) to 3(high) Isis Sculls 2018 Risk Assessment Hazard / Control Risk Comments / Follow Up Actions Assessor Date Probability / Rating Severity of Risk Speared by sharp All competitors are required 1X3 = 3 Random boat checking to be Will Clarke 26th August bows. to abide by the BR thorough. 2018 mandatory requirement for bow balls. Random checks for bow balls securely fitted are made as a sample audit before racing. Punts or other Event Marshaling and 3x1 = 3 Marshal’s briefing. Traffic to be Will Clarke 26th August pleasure craft on the instructions to Marshals on directed by marshals and reported 2018 course. dealing with craft during the by radio. regatta, ensuring that they follow the circulation pattern Narrowing of river in Marshaling on the bank at the 3x1 = 3 Marshals briefing Will Clarke 26th August the ‘Gut’. gut with clear view of river. Distribution of Emergency action 2018 plan with Marshal’s ‘pack’. Crossing traffic at Marshal in place with clear 3x1= 3 Marshal’s briefing. Traffic to be Will Clarke 26th August Longbridges. view of river and finish to reported by radio. 2018 guide traffic across safely. Asthma attack on Asthma sufferers advised to 1X3= 3 See competitor instructions. Treat Will Clarke 26th August river. have inhalers with them at all as medical emergency if patient is 2018 times. Treat as medical not carrying own inhaler. emergency. Epileptic fit on river. Competitors requested to 1X3= 3 See competitor instructions. Treat 26th August make organisers aware if as medical emergency if patient is 2018 they have a history of disabled. epilepsy. Treat as medical emergency.

Risk rating = probability x severity. Probability 1(Unlikely) to 3(very likely) Severity 1(low) to 3(high) Isis Sculls 2018 Risk Assessment Hazard / Control Risk Comments / Follow Up Actions Assessor Date Probability / Rating Severity of Risk Hypothermia Marshals check that 1X3 - 3 Safety Boats equipped with first Will Clarke 26th August appropriate kit is being worn aid kits including ‘space 2018 by crews. Treat as medical blankets’. emergency. Call Safety Boat and first-aiders Salter Bros Boats Advise Salters. Radio contact 2X1 = 2 Marshaling instructions. Will Clarke 26th August On course. in place between start and Emergency action plan 2018 finish. Check prior to racing Radio contact to ensure that no vessel will be a hazard on the course. Electrical Storm Natural hazard 1x2 = 2 Safety Adviser to call a halt to Will Clarke 26th August Suspension of racing racing during electrical storm. All 2018 blades to be carried horizontally when disembarking. Apply the BR 30 :30 rule. Strong Stream Natural hazard 1x2 = 2 Isis Flag system Will Clarke 26th August Safety Adviser and 2018 Regatta Committee will cancel, delay or reduce entries. High Winds Natural hazard 1x2 = 2 Safety Adviser and Regatta Will Clarke 26th August Committee as above 2018 Wildlife on course - Natural hazard 2x1 = 2 Marshals to radio warning if Will Clarke 26th August Swans, geese etc on necessary. 2018 course during racing Large pieces of Course inspection before Safety Adviser / Umpires and Will Clarke 26th August debris in water racing commences. Lookout 1x1 = 1 Marshals. Safety boats to remove 2018 by all officials during event. large pieces of debris from course Radio safety boat for removal on request. of large pieces of debris.

Collision with cyclist Marshals to remind cyclists 1x1 = 1 Radio contact between marshals. Will Clarke 26th August to slow down and warn Awareness by marshals of 2018 members of the public if race potential issues on towpath. is coming. Heat exhaustion / Water and shade available at 1x1 = 1 Bottled water on sale at clubhouse. Will Clarke 26th August dehydration / sunburn clubhouse. Coaches responsible for Junior 2018 scullers to provide sunblock. Contact with Mark with buoys and 1 x 1=1 Competitors to marshalled back Will Clarke 26th August underwater obstacles mention in safety docs. on course if they row off course. 2018

The following apply at all times:-

• British Rowing Water Safety Code

• British Rowing Rules of Racing

• City Of Oxford Instructions to Competitors

Note: This document (as per all Risk Assessments) is regularly reviewed and held by the City Of Oxford Rowing Club Safety Adviser leading up to and during the event.

Risk rating = probability x severity. Probability 1(Unlikely) to 3(very likely) Severity 1(low) to 3(high) Isis Sculls 2018 Umpires and Marshals Instructions Radios All radio traffic will be on Channel 3 (umpires, marshals and safety). Please keep all radio traffic to a minimum, if you are speaking no-one else can. If you need to discuss anything please use your mobile phone.

Please use the following radio protocol. To call someone use the call-sign (name or position) of hoeer you are allig folloed y your o. i.e. “tart, “tart – Marshal 5. Please follo eah ouiatio ith Oer. Whe your oersatio is oer please fiish ith Out. Safety If there is an incident the nearest official (Marshal or Umpire) should call the nearest safety boat “afety , “afety – Marshal ad report the loatio ad ature of iidet. Please unsure you know where the safety boats are positioned and read the Emergency Action Plan. The nearest Umpire will stop racing if required.

Positions and Responsibilities Position Responsibilities M1 On the bank well upstream of Folly Marshal crews coming up from Folly Bridge. Keep Bridge them moving upstream in order and on the right bank. S1 Launch, upstream of Folly Bridge Monitor crews coming through Folly Bridge and instruct to keep moving upstream. M2 At the top of Christchurch Meadow Send crews through Folly Bridge. Monitor downstream traffic and hold if possible. FT Finish Timing Timing! U1 Finish Position yourself just downstream of the finish to give best vantage down the course. Assist in keeping the finish line clear. U2 On the bank at Christchurch Pay particular attention to racing crews Boathouse attempting to cross at Christchurch. Monitor any river traffic coming out of the Cherwell cut and request that they wait until all racing crews have passed. S2 Launch, moored at Christchurch Assist U2 with any traffic coming out of the Boathouse Cherwell. Stay in Position until S3 reaches your position and then follow last crew to the finish. Stay in position whilst crews are returning after racing. M3 Longbridges Hold any downstream river traffic at Longbridges if required. U3 At the exit of the Gut Monitor crews coming through Gut and proceding up the Greenbank. Assist M3 with holding river traffic if required. U4 Opposite the Sea Scouts Monitor crews from under Donnington Bridge and approaching the Gut. Pay particular attention to racing crews staying on the right hand side of the river.

U5 On Donnington Bridge looking COORDINATING - run call-overs and river downstream clearance checks, give go-ahead to Start. During racing monitor crews downstream on Donnington Bridge M4 In line with the highest number Marshal crews waiting for start, ensure they are marshalling crew in the correct order and move them down when racing starts. After racing marshal crews turning back to the boathouse. U6 Haystacks corner Assist with marshalling crews. Monitor racing around Haystacks, pay particular attention to crews attempting to cross to towpath bank M5 Isis Boathouse Marshal crews waiting for start, ensure they are in the correct order and move them down when racing starts. ST Start Timing Timing! S Downstream from the start timing Start crews well below timing point. Monitor until point crews approach Haystacks M6 Opposite the start turning buoy Call crews down and around the buoy to present to the starter S3 Above Iffley Lock Follow last racing crew until Christchurch Boathouse, then handover to S2 and return. Patrol downstream of the gut while crews are returning.