1 ACPO Cabinet Minutes of the meeting held on Wednesday, 7 September 2011 1. ATTENDANCE 1.1 Present CC Sir Hugh Orde ACPO President (Chair – Closed Session) CC Tim Hollis Vice President (Chair – Open Session) CC Sir Norman Bettison Vice President CC Sara Thornton Vice President CC Jon Murphy Head of Crime BA CC Mark Rowley Head of Futures BA CC Meredydd Hughes Head of Uniformed Operations BA CC Peter Fahy Head of Workforce Development BA CC Steve Finnigan Head of Performance Management BA Ailsa Beaton Head of Information Management BA CC Grahame Maxwell Head of Finance and Resources BA CC Richard Crompton Head of Local Policing and Partnerships AC Cressida Dick Head of Terrorism and Allied Matters BA AC Ian McPherson Head of Children and Young People BA AC Chris Allison Head of Olympic BA ACO Nigel Brook Senior Police Staff representative/Honorary Treasurer DCC Derek Benson DCC/DAC/ACC representative DCC Mick Matthews DCC/DAC/ACC representative Cmdr Julian Bennett Commanders’ representative CC Nick Gargan NPIA Chief Executive Tom Flaherty ACPO Chief Executive 1.2 Special Advisers CC Andy Trotter Media Advisor CC Carmel Napier ACPO Welsh Region Edward Solomons Legal Advisor 1.3 In attendance Oliver Cattermole Director of Communications Dave Spencer Staff Officer to the ACPO President Rose de la Cuesta A/Programme Support Manager (Minutes Secretary) Minutes of the ACPO Cabinet meeting held on 7 September 2011 Association of Chief Police Officers of England, Wales and Northern Ireland Version 1/2011 2 1. ATTENDANCE (Cont.) 1.4 In attendance for specific items Nick Herbert Policing Minister, Home Office Stephen Kershaw Director of Police Reform and Resources, Home Office CC Adrian Lee ACPO Lead for Protocol between CCs and PCCs CC Craig Mackey Chair of CPOSA 1.5 Observers Rebecca Lawrence Director of ACPO TAM BA Rob Price ACPO Remuneration and Conditions Marie Daniels ACPO Police Reform Tom Hollick Staff Officer to the CEO of NPIA 1.6 Members noted the Rolling Attendance Log. OPEN SESSION 2. WELCOME AND APOLOGIES 2.1 Apologies were received from: Mr Godwin; Mr Davies; Mr Smith; Mr Baggott and Mr Otter. 3. MINUTES OF THE PREVIOUS MEETING 3.1 The Minutes of the meeting held on 13 July 2011 were agreed as a true record. 3.2 The Chair requested updates on the following Minute items: • Minute item 3 – An agenda paper would be considered later in the meeting regarding the formation of a Shadow Board • Minute item 4 – Marie Daniels had been keeping track of the Transition Boards and briefing notes would be circulated on a regular basis to Members • Minute item 5 – Mr Lee would be reporting on the status of the Protocol between Chief Constables and Police and Crime Commissioners later in the meeting • Minute item 7 – The work on job related fitness testing for specialist posts was currently ongoing and would be returned to Cabinet on 5 October 2011 • Minute item 9 – The Home Office had agreed to provide funding for the Superintendent post that would manage the development of future mobile communication needs for the police service • Minute item 11 – The NPIA charging for services had been circulated on the ACPO intranet on 19 July 2011 along with the NPIA Chief Executive Update. 4. STANDING ITEMS 4.1 Action Log 4.1.1 Mr Flaherty reported that the majority of the actions had been cleared and thanked all those who had assisted in the provision of the required updates. Items for information 5. PRESIDENTIAL UPDATE 5.1 Mr Hollis noted that the Home Secretary had complimented police leadership during the recent riots. He and the President had recently provided evidence to the Home Affairs Select Minutes of the ACPO Cabinet meeting held on 7 September 2011 Association of Chief Police Officers of England, Wales and Northern Ireland Version 1/2011 3 Committee (HASC), as had the Acting Commissioner Tim Godwin and AC Lynne Owens. Members of the HASC had therefore had the opportunity to question and understand the role of ACPO in coordinating police mobilisation. 5.2 Further work in collating financial information on the costs of policing mutual aid during the riots was being carried out by Finance and Resources Business Area. 5.3 Sir Denis O’Connor was keen to work with ACPO on the HMIC review, commissioned by the Home Secretary, to examine integrity in the police service. 5.4 Members noted the update. 6. AUTHORISED PROFESSIONAL PRACTICE AND THE STRATEGIC POLICING REQUIREMENT 6.1 Ms Thornton introduced a paper on the development of Authorised Professional Practice (APP) and the implications of the Strategic Policing Requirement (SPR). 6.2 The paper set a demanding schedule for the Gateway Group in the Autumn months detailed at paragraph 3.2.3 and Ms Thornton thanked the NPIA for their support in taking this work forward. It was emphasised that there was a critical importance to the link between the SPR and APP and this remained to be established in the work going on to conclude the SPR. 6.3 In view of this, further detailed papers were being drafted on areas of CT, SOC and Public Order with the intention of setting out a professional view on threats, capability and capacity. For the SPR to be effective, it would be important to establish a national view on these areas which clearly articulated the Service’s requirements. These papers would be tabled at the next meeting of Cabinet for Members’ consideration. Action: Ms Thornton 6.4 Ms Thornton clarified that the NPIA currently had the capacity to provide support and was working with Business Areas to morph current guidance into capability standards. 6.5 Members noted the update. 7. NEW COMPANY PROGRESS UPDATE 7.1 Miss Beaton introduced a protect paper which reported on progress against the Home Office proposal to form a new company for procurement, management and implementation of police CT, which would need to be in place by Spring 2012. 7.2 The Shadow Board was yet to be established, however, it was anticipated that work would commence in the near future and that the Home Office was likely to circulate invitations for membership of the Shadow Board by 14 September 2011. A number of Chief Constables would be invited to sit on the Board. 7.3 There were concerns surrounding the current absence of a detail or value proposition and also the proposal that there should be no compulsion on the police service to make use of the new company, the benefits being such that forces would wish to use its services. To be successful the body would require forces’ engagement. 7.4 A sub-committee had recently been formed to look at the future of the ICT services currently being delivered by the NPIA as well as the in-house systems and PNC. The recommendations of the sub-committee would be presented to the Shadow Board once it had been established. Minutes of the ACPO Cabinet meeting held on 7 September 2011 Association of Chief Police Officers of England, Wales and Northern Ireland Version 1/2011 4 7.5 The Home Secretary was keen to ensure that outsourcing was considered in more detail. It was agreed that outsourcing should be considered more closely given some of the ramifications relating to the Police Reform and Social Responsibility Bill and the future of the NPIA. 7.6 Members noted the update. Items for decision 8. ACPO NATIONAL POLICE DATABASES BOARD: RISKS AND RESPONSIBILITIES FOR DATA CONTROLLERS IN COMMON 8.1 Miss Beaton introduced a paper which advised Members of the accountability of Chief Constables with respect to their roles as Data Controllers in Common and highlighted the risks and responsibilities of the role. 8.2 Members were invited to: i. Note the findings contained in the paper ii. Consider undertaking a review of practices in relation to the extraction and subsequent handling of records from national systems. 8.3 Members agreed the recommendations articulated at paragraph 4.1 of the paper and at 8.2 above. A letter would be circulated on the ACPO intranet advising Chief Constables of the proposed checks to undertake within their individual forces. Action: Miss Beaton 9. CRIMINAL INVESTIGATION DEPARTMENT CAREER PATHWAY FOR DETECTIVES 9.1 In the absence of Mr Murphy, Members considered a paper which proposed the implementation of the Criminal Investigation Department (CID) Career Pathway Process which identified the objectives and benefits of a career pathway built upon the foundations of the Professionalising Investigation Programme (PIP). 9.2 Members were requested to: i. Approve the national implementation of the CID Career Pathway Process ii. Agree that the process should be forwarded to Chief Constables’ Council for endorsement. 9.3 It was noted that the guidance document had received full support from the Crime Business Area, however, the level of detail in the document was felt to be too great to fully take into consideration local issues. 9.4 Members did not support the national implementation of the CID Career Pathway Process at this stage. Mr Hollis agreed to brief Mr Murphy. Action: Mr Hollis 10. POLICE REFORM AND SOCIAL RESPONSIBILITY BILL – DISCUSSION WITH THE POLICING MINISTER – SEE SEPARATE RESTRICTED AND NON-FOI DISCLOSABLE MINUTES ATTACHED Minutes of the ACPO Cabinet meeting held on 7 September 2011 Association of Chief Police Officers of England, Wales and Northern Ireland Version 1/2011 5 11. POLICE REFORM AND SOCIAL RESPONSIBILITY BILL: ENGAGEMENT AND TRANSFER OF POLICE STAFF – SEE SEPARATE RESTRICTED AND NON-FOI DISCLOSABLE MINUTES ATTACHED 12. UPDATE ON VALUE FOR MONEY, COLLABORATION AND THE NATIONAL LANDSCAPE – SEE SEPARATE RESTRICTED AND NON-FOI DISCLOSABLE MINUTES ATTACHED 13.