Town of Lexington South Carolina
Lexington Live Concert 2017
Annual Budget Fiscal Year Ending June 30, 2018 Town of Lexington, South Carolina Table of Contents
Fiscal Year Ending June 30, 2018 ______
TABLE OF CONTENTS
Principal Officials ...... 1 Organizational Chart ...... 2 Distinguished Budget Presentation Award...... 3 Budget In Brief...... 4
BACKGROUND General Description & Overview ...... 5 Demographic and Economic Statistics ...... 9
INTRODUCTION Budget Message ...... 13 Strategic Direction...... 17 Priorities and Issues...... 18 Financial Policies...... 21 Financial Management Systems ...... 22 Budget Calendar ...... 25 Budget Ordinance ...... 26 Factors Affecting Financial Condition...... 28 General Fund Revenue ...... 29 Enterprise Fund Revenue ...... 32 General Fund Expenditures ...... 35 Enterprise Fund Expenditures ...... 37 Debt Service...... 39 Capital Expenditures ...... 44 Fund Balance...... 45 Positions...... 45 Budget Summary Sources and Uses of Funds...... 47
GENERAL FUND Budgeted Revenue, Expenditures and Other Sources and Uses (Summary)...... 48 Schedule of Fund Balance and Required Reserve ...... 49 Budgeted Revenue, Expenditures and Other Sources and Uses...... 50 Budgeted Expenditures Council Department...... 51 Administration Department ...... 53 Finance Department ...... 55 Planning, Building and Technology...... 57
i Town of Lexington, South Carolina Table of Contents
Fiscal Year Ending June 30, 2018 ______
Police Department...... 59 Parks and Sanitation Department ...... 61 Transportation Department ...... 63 Positions by Department ...... 65 New Personnel ...... 67 Capital Outlay ...... 68 Debt Service ...... 70
ENTERPRISE FUND Budgeted Revenue, Expenditures and Other Sources and Uses (Summary)...... 71 Summary of Revenue and Expenses (Accrual Basis) ...... 72 Debt Coverage ...... 73 Budgeted Revenue, Expenditures and Other Sources and Uses...... 74 Budgeted Expenditures Enterprise Fund Allocations from General Fund...... 75 Finance Department ...... 76 Utilities Department...... 78 Positions by Department ...... 80 New Personnel ...... 81 Debt Service ...... 82 Capital Equipment ...... 83 Capital Improvement Plan ...... 84 Rates and Charges ...... 86
DEBT SERVICE FUND Schedule of Sources and Uses ...... 88
SPECIAL REVENUE FUNDS Schedule of Sources and Uses ...... 90 Victims’ Advocate ...... 92
APPENDIX Glossary of Terms ...... 94 Glossary of Acronyms ...... 100
ii TOWN OF LEXINGTON SOUTH CAROLINA LIST OF PRINCIPAL OFFICIALS
MAYOR Steve MacDougall
MAYOR PRO-TEM Hazel Livingston
COUNCIL MEMBERS Steve Baker Todd Carnes Kathy Maness Ted Stambolitis Ron Williams
TOWN ADMINISTRATOR D. Britt Poole
MUNICIPAL CLERK Becky P. Hildebrand
TOWN ATTORNEY Brad T. Cunningham
MANAGEMENT TEAM Stuart W. Ford, Assistant Town Administrator Kathy S. Roberts, Finance Dan H. Walker, Parks and Sanitation John D. Hanson, Planning, Building and Technology Chief Terrence Green, Police J. Randy Edwards, Transportation J. Allen Lutz, Utilities
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Town of Lexington Organization Chart
Citizens
Town Council
Board of Zoning Planning Traffic Building Codes Municipal Town Appeals Commission Committe Board of Appeals Clerk Attorneys
Advisory Town Administrator Committee Elections Annexations Economic Development Historic Preservation Records Personnel Assistance Review Board Events/Media Special Projects Coordination / Grants Board of Appearance
Accommodations Tax Advisory Committee
Planning, Building Parks & Transportation Administration Finance Police Utilities & Technology Sanitation
Municipal Right-of-Way Judges Budget Law Parks Zoning Census Maintenance Water & Coordination Enforcement Maintenance Sewer & Personnel Development Systems Development Building Fixed Street Court Assets Maintenance Operations Codes Information Community Technology & Repair Policing Landscape Enforcement Water & Strategic Urban Utility Sewer Planning Billing Systems Planning Mapping Citizens Traffic Maintenance GIS Academy Municipal Liaison Grounds W/DOT Accounts Employee Plan Maintenance Business Payable & Training Review DHEC License Receivable Coordination Park Events Town Specs General Coordination & Regulations Town Contracts Ledger Facilities Deeds & Easements Building Purchasing Recycling & Permits & Audits Sanitation
Related Contractual Payroll Matters
Bond & Debt Development
Reception
Revised June 30, 2017
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BUDGET IN BRIEF
NO PROPERTY TAX INCREASE PARKING ON CHURCH STREET ADAPTIVE COMPUTERIZED SIGNALIZATION SYSTEM DESTINATION PLAZA DOWNTOWN ROAD IMPROVEMENTS VIRGINIA HYLTON PARK FACELIFT GIBSON POND DAM REPAIR CONTINUED INFRASTRUCTURE IMPROVEMENTS
Find us on Face Book http://www.facebook.com/pages/Town-of- Lexington-SC/140698349305096
Twitter https://twitter.com/TownLexingtonSC
Or Online http://www.lexsc.com/
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. General Description
In 1733, the colonists of South Carolina created the Congaree District as an inland buffer to protect Charleston from hostile Indians. This was a large tract of land along the Congaree River now thought of as the State’s Midlands area. In 1735, the developers of the district changed the name to Saxe Gotha in an attempt to lure the Swiss and Germans to the area. The name was given in honor of the marriage of the Prince of Wales to the Princess Augusta of the German state of Saxe Gotha. After the Revolutionary War, patriotism was high, and in 1785, the name of the district was changed to Lexington in honor of the Colonial victory over the British in Lexington, Massachusetts. Thereafter, the State of South Carolina changed districts to counties and created Lexington County from the old Lexington District and a portion of the Orangeburg district. The State moved the courthouse to Granby (now the City of Cayce), but malaria was common in the swampy lowland area along the Congaree River. On January 20, 1829, the State bought land at the northwest corner of what is now US #1 and SC 6 in the county’s central highlands and the county seat was moved from Granby. Although a small, rural community began to grow around the new courthouse, the Town of Lexington was not incorporated until January 28, 1861. In 1927 the municipal water system began operation by serving the current residents of the one square mile area.
The Town of Lexington is located in the central part of the State of South Carolina approximately twelve miles from Columbia, the State Capital. The Town is in close proximity to Lake Murray, a 50,000 acre lake utilized for recreational purposes, water supply and power generation. The 2010 Census indicated the Town’s population at 17,870, an increase of 83% over the 2000 count. The Town is the 23rd largest municipality in South Carolina and ranks as the second largest municipality in the Midlands. The Census figures show that the Town had the highest growth rate among the top 25 municipalities in South Carolina. Since 1990, the Town has grown 443% making it the 4th fastest growing municipality in the state over the past two decades. The Town is the county seat of Lexington County (the “County”) and is part of the greater Columbia Metropolitan Statistical Area (“CMSA”).
Annexation
The Town’s corporate limits initially included one square mile, and were later expanded by annexation to approximately ten square miles. Over time, the area of the Town of Lexington has continued to grow through annexation.
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In recent years, the Town has chosen to pursue a strategy of growth through selective annexation. Just outside the current Town limits are large tracts of undeveloped or under-developed land that the Town has the necessary infrastructure to serve. As this property is developed it is annexed, providing business license and property tax income. These annexations are mainly commercial in nature, but neighborhoods under development are also annexed.
Because of the concentration of growth along US Highway 378 to the east of Town, the majority of recent annexations in terms of acreage have occurred there. Additionally, annexation continues along the US Highway number 1 and SC Highway number 6 corridors. Annexation activity to the west of Town along Industrial Boulevard continues to position the Town favorably for future annexations of industrial properties in that area.
Education
Lexington County School District #1 (the “School District”) serves residents of the Town as well as contiguous portions of Lexington County. For 2016-2017, the School District operated 30 public schools with an enrollment of over 25,000. This enrollment places the School District in the top ten by enrollment in the State, and has been growing rapidly in recent years. In the past ten years, the student enrollment has grown on average 533 students annually. Since 1997, the School District has built fifteen new schools. Additionally numerous additions and renovations have been completed. This growth is due in large part to the School District’s excellent reputation, which is demonstrated by the fact that the School District’s 2016 high school graduates earned $45.5 million in scholarships, 78.5% of the School District’s 2015 graduates went on to be enrolled in post-secondary education, and the District’s students consistently perform well on nationally-normed assessments. The District’s on-time graduation rate was 88.6% for 2016.
According to the U.S. Census Bureau (American Community Survey 5-year Estimates), estimated education attainment for residents of the Town over the age of 25 in the year 2013 is set forth in the following table.
No. of Years Completed Number Percentage
High school graduates (includes equivalency) 2,954 22.3% Some college, or associates degree 4,151 31.3 Bachelor’s degree 3,223 24.3 Graduate or professional degree 2,074 15.7
Note: These statistical estimates contain margins of error averaging approximately 2.0%
The University of South Carolina, Midlands Technical College, and Columbia College, as well as several other colleges, are within easy commuter distance from Lexington.
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Transportation
The Town is served by U.S. Highways 1 and 378 and numerous state highways. Interstates 20, 26 and 77 are easily accessible from the Town.
Railroad freight service is provided to the Town area by all general carload freight services with the exception of piggyback service. Piggyback service could be offered where traffic warranted the investment. Amtrak passenger rail service is available in nearby Columbia, South Carolina.
The Midlands area of South Carolina, including Lexington County, is served by the Columbia Metropolitan Airport which is located approximately eight miles from the Town of Lexington. Airlines operating at the Columbia Metropolitan Airport include American Eagle, Delta, United, and US Airways. Columbia Metropolitan Airport also serves as the southeastern hub for United Parcel Service. The airport serves more than one million passengers annually and processes more than 168,000 tons of air cargo.
Utilities
Water and sewer services in the Town are provided by the Town’s utility department. Electric and natural gas service is provided by South Carolina Electric and Gas Company.
Medical Services
Hospital facilities within six miles of the Town include the Lexington Medical Center, a general acute-care hospital located just off Interstate 26 and Highway 378. The facility’s 428 rooms are all private, carpeted, and equipped with private baths, cable television, and free wireless internet access. The hospital offers a wide array of services from general surgery, radiation oncology, and a cardiovascular center to maternity services and a special care nursery. The hospital’s emergency room is open to the public, 24 hours per day. Lexington Medical Center also operates a $24,000,000, 110,000 square feet, urgent care facility within the Town. In nearby Columbia, additional hospital facilities are provided by Palmetto Richland Memorial Hospital, Palmetto Health Baptist Hospital, and Providence Hospital, among others.
News Media
The Lexington County Chronicle and The Dispatch News, with a circulation of 10,000, is the area’s local newspaper. It focuses on social, cultural, and historical features and is published weekly. In addition, The State newspaper published in nearby Columbia is daily with large circulation in the Town of Lexington.
Television news and other programming are provided by several stations in Columbia, including ABC affiliate WOLO-TV, Fox affiliate WACH-TV, PBS affiliate South Carolina ETV, NBC affiliate WIS-TV, and CBS affiliate WLTX-TV, among others.
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Cable and satellite television is provided in the Town by several competing providers. There are many radio stations in the Lexington and Columbia area, providing a wide variety of listening choices.
Recreational and Cultural Facilities
In addition to serving as a reservoir for the Town’s water system, nearby Lake Murray also serves as the area’s major recreation attraction. The 50,000 acre, man-made lake provides many recreational opportunities including boating, fishing, and other water sports and also fuels the local economy. A number of State and local parks also offer recreational opportunities for visitors. These include Dreher Island State Park, a 348-acre island on Lake Murray which offers camping, picnicking, fishing, swimming, and boating, and Peachtree Rock Preserve in southern Lexington County, which attracts visitors to see its large, unique sandstone formations and cascading waterfall.
Riverbanks Zoo and Garden, a 170-acre site located on the northern border of Lexington County, is home to more than 2,000 magnificent and fascinating animals in natural habitat exhibits and one of the nation’s most beautiful and inspiring botanical gardens. The attraction draws visitors from across the State and beyond.
The Town has several municipal parks, including the Virginia Hylton Park adjacent to the Town’s municipal complex, Corley Street Park, Gibson Pond Park, Willie B. Caractor Park, the Palmetto Collegiate Institute, Lexington Square, the 14 Mile Creek Trail, and the Lexington Paw Park. These parks offer residents the opportunity to stroll their walking trails, gather in their picnic shelters, or relax under a shady oak tree or in a gazebo. Features of these parks include playgrounds, horseshoe pits, barbeque grills, a spray pool, butterfly gardens, flower gardens, a koi pond, educational kiosks, an outdoor learning center, and public restrooms. Additionally, the 900 seat Ice House amphitheatre opened in late 2016 and has featured numerous events and concerts.
Also, the Blowfish Baseball Club continues to attract enthusiastic crowds to the Lexington County Baseball stadium located approximately 3 miles from downtown Lexington. The Blowfish averaged 1,700 fans per game with a season attendance of over 45,000 in 2016.
A number of other recreational, cultural, and sports opportunities are present in nearby Columbia, the State Capital. These include several museums, many sports events, and concerts, speakers, conferences, and other events associated with the University of South Carolina, Allen University, and Benedict College.
- 8 - Town of Lexington, South Carolina Demographic and Economic Statistics
Economics
Fiscal (2) (3) Year Per Capita Estimated Total (4) (5) Ended (1) Personal Personal School Unemployment June 30 Population Income Income Enrollment Rate
2008 16,500$ 35,688 $ 588,834,156 20,458 4.70% 2009 17,570 28,161 494,787,925 21,228 8.60% 2010 17,870 28,927 516,925,490 21,756 8.00% 2011 18,623 30,580 569,491,340 22,097 8.80% 2012 19,141 29,983 573,904,603 22,367 7.30% 2013 19,491 30,574 595,917,834 22,935 6.90% 2014 19,863 30,352 602,881,776 23,363 4.80% 2015 20,138 30,656 617,340,862 23,953 5.60% 2016 20,341 30,962 629,811,765 24,418 4.70% 2017 20,547$ 31,272 $ 642,534,592 24,896 3.00%
Data Sources and Notes:
(1) Information provided by U.S. Census Bureau. Annual estimates of the Resident Population April 1, 2010 to July 1, 2016. 2017 is estimated based on Town growth. (2) Information provided by U.S. Census Bureau American Community Survey (3) Estimated by multiplying estimated population by estimated per capita personal income (not an official census estimate). (4) Provided by Lexington County School District 1 and includes entire District. (5) Provided by SC Labor and Marketing for June each year. 2017 is for April.
- 9 - Town of Lexington, South Carolina Demographic and Economic Statistics
Population and Unemployment
Town of Lexington Population 25,000
20,000
15,000
10,000
5,000
0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Source: Information provided by U.S. Census Bureau. Annual estimates of the Resident Population April 1, 2010 to July 1, 2016. 2017 is estimated based on Town growth.
Unemployment Rate 10.00% 9.00% 8.00% 7.00% 6.00% 5.00% 4.00% 3.00% 2.00% 1.00% 0.00% 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Source: Provided by SC Labor and Marketing for June each year. 2017 is for April.
- 10 - Town of Lexington, South Carolina Demographic and Economic Statistics
Principal Property Tax Payers
2017 2016 2015 Taxable Percentage of Taxable Percentage of Taxable Percentage of Assessed Total Taxable Assessed Total Taxable Assessed Total Taxable Value Assessed Value Assessed Value Assessed Taxpayer (12/31/2016) Rank Value (12/31/2015) Rank Value (12/31/2014) Rank Value South Carolina Electric & Gas $ 3,227,130 1 3.09%$ 3,020,150 1 3.00%$ 2,959,360 1 3.08% Lullwater at Saluda Pointe, LLC 1,115,070 2 1.07% 1,115,070 2 1.11% 969,620 2 1.01% Century Mill Partners, LLC 1,065,820 3 1.02% 1,065,820 3 1.06% 967,250 3 1.01% Cedarcrest Village Apartments 1,000,500 4 0.96% 1,000,500 4 0.99% 870,000 4 0.91% Lauren Ridge Apartments, LP 962,550 5 0.92% 962,550 5 0.96% 837,000 5 0.87% Morgan Overlook Apartments, LLC 828,000 6 0.79% 828,000 6 0.82% 720,000 7 0.75% W M Lexington Trust 702,480 7 0.67% 708,250 7 0.70% 789,340 6 0.82% Lowes Home Centers 615,150 8 0.59% 702,480 8 0.70% 610,860 8 0.64% Shenandoah Apartments LLC 606,450 9 0.58% 688,690 9 0.68% 563,150 9 0.59% Home Depot USA 594,650 10 0.57% 606,450 10 0.60% - - - Harman Family Real Estate Company ------538,140 10 0.56% Totals$ 10,717,800 10.26%$ 10,697,960 10.62%$ 9,824,720 10.23%
Total Assessed Valuations$ 104,599,930 $ 100,778,920 $ 96,049,710
2014 2013 Taxable Percentage of Taxable Percentage of Assessed Total Taxable Assessed Total Taxable Value Assessed Value Assessed Taxpayer (12/31/2013) Rank Value (12/31/2012) Rank Value
South Carolina Electric & Gas $ 2,840,070 1 3.04%$ 2,561,310 1 2.81% Lullwater at Saluda Pointe, LLC 969,620 2 1.04% 969,620 2 1.06% Century Mill Partners, LLC 966,530 3 1.04% 963,560 3 1.06% Cedarcrest Village Apartments 870,000 4 0.93% 856,030 5 0.94% Lauren Ridge Apartments, LP 837,000 5 0.90% 860,540 4 0.94% Lowes Home Centers 807,880 6 0.87% 762,680 7 0.84% Morgan Overlook Apartments, LLC 720,000 7 0.77% 804,740 6 0.88% W M Lexington Trust 610,850 8 0.65% 610,850 8 0.67% Harman Family Real Estate Company 572,650 9 0.61% 572,650 9 0.63% Home Depot USA 562,150 10 0.60% 557,450 10 0.61% Totals$ 9,756,750 10.46%$ 9,519,430 10.45%
Total Assessed Valuations$ 93,278,030 $ 91,071,390
Source: Lexington County Property Appraisers Office
- 11 - Town of Lexington, South Carolina Demographic and Economic Statistics
Taxpayers and Employers
Principal Property Taxpayers
$4,000,000
$3,000,000
$2,000,000
$1,000,000
Taxable Assessed Value $-
Taxpayer
Source: County of Lexington - Treasurer's Office
Principal Employers
Number of Employer Employees
Lexington School District One 967 Lexington County 850 Walmart 364 Lowe's Home Centers 164 Town of Lexington 158 Publix 150 Home Depot 140 Avtec 129 Kohl's Department Stores, Inc. 119 Target 110
Source: Town of Lexington Employers
- 12 - Mayor Council Steve MacDougall Kathy Maness Ted Stambolitis Mayor Pro-Tem Todd Carnes Hazel Livingston Ron Williams Steve Baker
July 1, 2017
The Honorable Steve MacDougall And Members of Town Council Town of Lexington, South Carolina
Dear Mayor MacDougall and Members of Town Council:
I am pleased to present to the citizens of Lexington, members of Town Council, Town employees, and other interested readers the annual budget for the year ending June 30, 2018. A great deal of study and review by our management team has been devoted to this budget.
The focus of the 2018 annual budget is to continue providing a high level of service for traditional town operations. The major functions include police, water and sewer, parks and sanitation, and zoning and building inspections. Our goal is to maintain the Town’s quality and level of service, preserve the Town’s strong financial position, and prevent an increased financial burden on our citizens.
The budget for all funds is $ 34,045,736, an increase of 7.05% from last fiscal year.
Budget Highlights
Balanced budget with no property tax increase, a 15% increase in building permit fees, and a 2.5% rate increase in the enterprise fund. Revenue estimates are based on 9 months of actual data, and trend analysis. Projected net revenues of the Enterprise Fund meet minimum legal debt coverage requirements. General Fund Required Reserve equals 25% of budgeted expenditures excluding capital outlay in accordance with policy. Salaries for Town employees includes a 2.1% COLA for FY 2018 and also contain the annual merit increase and bonus per the compensation policy. Funds are budgeted for ongoing Vision Plan projects. Allocations of General and Administrative Expenditures from the General Fund to the Enterprise Fund total $2,282,930. The Enterprise Fund Capital Improvement Plan (CIP) for 2018 is fully funded with use of cash on hand in addition to new Bond Anticipation Notes to be issued in FY 2018. The Enterprise Fund debt coverage ratio is estimated to be 2.06 in 2018. The minimum required ratio is 1.20. Our coverage ratio exclusive of Capital Contribution Fees (“operating coverage”) is estimated to be 1.47. The General Obligation Bonds of 2012 require a debt service payment in FY 2018 of $178,400. Annual requirements average approximately $176,000 through March 2021. Annual payments of $210,000 on the remaining Certificates of Participation (“COPs”) run through December 2018. In addition payments on the GO Bond placement issued in FY2017 are $314,897 with annual payments averaging $311,000 through January 2022.
111 Maiden Lane Lexington SC 29072 www.lexsc.com 803-359-4164 Fax 803-359-4460
- 13 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
The cost of employee insurance increased to $1,286,561 in FY 2018 from $1,141,118 in FY 2017 (a $145,443 or 12.7% increase). This includes the cost of the stipend for those able to obtain health insurance from another source. The funding rate for employee pensions increased 1%. The employer contribution rate for SCRS and PORS is 12.56% and 15.24%, respectively
Accomplishments and Areas of Focus
The accomplishments for Fiscal Year 2017 and areas of focus for Fiscal Year 2018 revolve around the Town’s Vision Plan. The Vision Plan is a 20 year guide for our future. The Vision Plan document may be found at http://www.lexsc.com/vp_index.htm.
The Town has had a number of successes in Fiscal Year 2017:
The Icehouse Amphitheater was completed and opened on schedule. The venue has been utilized by the Town to provide concerts and events as well as being used by other organizations for a variety of events. The community has displayed an overwhelming positive response as the attraction showcases our wonderful downtown to residents and visitors alike. Twelve signals have been transitioned to real time control in the Adaptive Computerized Signalization System. This system will help place Lexington at the forefront of traffic management through the latest, innovative computer technology. This system will eventually include 35 signals. The Police department continually works hard to ensure safety in our community. They were awarded a Body Camera Grant which provided funding for all uniformed officers to wear body cameras while on duty. They also received a Traffic Safety Grant which funded two officers and their equipment for a three year time frame. The Police department received the Security Industry Alarm Award for a reduction of business and residential alarms by over 40% in a six year time frame. Additionally the department was named “Agency of the Year” for DUI enforcement and DUI citizen education for the second year in a row. The Town has also experienced growth in businesses in the past three years, growing to 3600 from 3000. A 20% increase, with a corresponding increase in gross sales from $1.5 billion to $1.9 billion. The Town recently received the Governmental Finance Officers Association’s Comprehensive Annual Financial Report Award for the 18th consecutive year and the Distinguished Budget Presentation Award for the 7th consecutive year. The Town takes seriously its responsibility for decisions and accurately reporting plans, actions and results. The Town received a USDA grant in fiscal 2017 of $720,000. The funds were used to clean up the areas around Old Mill Pond Dam and Gibson Pond Dam as part of our flood recovery efforts. The goal of the cleanup was to remove debris and downed trees along with rock and sediment to prevent reverse flooding during future heavy rain events. Further The Twelve Mile Creek was diverted back to its original stream bed and through the three box culvert under Highway 1 to reduce possible flooding of the roadway. The Town’s utility department broke ground on expanding our Prescott Glen Pump Station and associated sewer lines. This station will provide an additional seven years of growth, while the line will have substantial capacity for additional future growth in the area. Making use of Hospitality Tax funds, the downtown One Way Pairs project has reached the final review stages clearing the way for construction.
- 14 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
For the 2018 budget year more challenges and opportunities await.
Work continues on completing phase one of the Computerized Signalization System. This high tech traffic management system will help alleviate traffic congestion by monitoring and synchronizing traffic signals to balance traffic flow in real time and link all lights within the Town limits. The utility department has planned a sewer line rehab project, consisting of relining old sewer mains and sealing manholes to prevent infiltration from heavy rain events into the sewer system. By using this sealing method, the Town will save over $1 million by not having to dig up streets and associated construction costs. Other utility projects include the Cromer Road Pump Station which will increase the wastewater pumping capacity in this area to 12.5 million gallons per day. Additionally improvements to the East Main Street water line, which has been in the ground since 1925, has been scheduled and will include sidewalk replacement. Downtown improvements to alleviate traffic congestion are much anticipated. Construction is set to begin on the Lake Drive and Church Street One-Way Pairs project. This doubles capacity for these roads and provides significant increase to the amount of green time for the Main Street signals. Additionally the left turn signal phase will be eliminated from South Lake Drive further increasing green time available. Along with Downtown improvements, a facelift for Virginia Hylton Park is planned. This is our oldest and most utilized park. The goal is to preserve the qualities that make the park so special while upgrading its aesthetic. Additionally a parking lot is planned for South Church Street which would provide additional parking for this park as well as Town Hall, the Palmetto Collegiate Institute and the Icehouse Amphitheater. Other traffic projects, funded by the 2% Hospitality Tax are improvements at I-20 and Sunset Boulevard, along with improvements at Ginny Lane, as well as the Corley Mill area. A traffic study has been completed to address traffic and safety issues in this area, considering nearby schools and anticipated development in the area. A new Town maintenance facility is planned for Fiscal 2018. This facility will house the utilities department staff along with providing equipment storage for Parks and Sanitation, Police, Transportation, and Utilities. By having one centralized location we will be able to create additional parking at Town Hall and have a secure, protected area for all of our equipment. The Town is also working with FEMA and SCDHEC to begin design for a new Gibson Pond Dam. Construction is slated to begin this fall. It is our goal to not only bring back the safety of the dam to our community, but to restore the pond to its natural state, so all citizens can enjoy its beauty. The Town strives to effectively engage the public through various communications and marketing efforts. In this light, the Town is currently upgrading our website and will roll out our new, user friendly and interactive page this summer. An array of events and activities are planned throughout the year. The Town along with the Lexington County Recreation and Aging Commission will host several events including Movies in the Park, the Flashlight Easter Egg Hunt and Carnival, the reading of haunted tales in Virginia Hylton Park and the Snowball Festival. Other community events include Kid’s Day of Lexington, the Wine Walk on Main, the Farmers Market, Lexington Live Spring Concert Series,
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
STRATEGIC DIRECTION
Mission Statement
The Town of Lexington exists to efficiently and effectively provide essential public services for its citizens, businesses and visitors. The Town further strives to preserve its identity and character, promote recreation and the arts, and support excellence in education; thereby ensuring a vibrant future for the Town.
Vision
The Town’s vision is to be a great place to live, work, play and visit in a clean, green, safe, thriving, economically sound, easily accessible and inviting community.
Values
Service: (S) Meeting needs in an efficient and positive manner to ensure a safe and pleasant town.
Vision: (V) Anticipating, planning, and preparing for a successful future.
Community: (C) Fostering a healthy environment that promotes harmony, trust, and unity.
Integrity: (I) Being honest, ethical and dependable.
Accountability: (A) Taking responsibility for decisions and accurately reporting plans, actions and results.
Responsive: (R) Listening, caring, and acting promptly and appropriately.
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
PRIORITIES AND ISSUES
Going beyond the Town’s Mission Statement, Vision and Values; priorities were gleaned by staff from the Mayor’s State of the Town address. Priorities set forth fall in line with the Vision Plan that was approved by Town Council in Fiscal Year 2012. The guiding principles of the Vision Plan are as follows:
To sustain Main Street and downtown as the heart of Lexington from the Old Mill to Sunset Boulevard, historic Triangle area, the original boundaries of the Town and the government center. To sustain Lexington’s sense of community, its most important and endearing quality, which is exemplified through family values, award-winning schools, neighbors helping neighbors, safe, welcoming, natural beauty, unique history and preservation of historic resources, natural resources, and economic prosperity. To enhance Lexington’s small town feel in concert with continued development while respecting and maintaining the rural nature. To strive for intentional, sustainable and authentic development that enhances Lexington’s natural beauty, sense of community, history and opportunities for prosperity. To increase connectivity by creating places and connections within Town that engage people with people and people to places (transportation, communication, civic activities), which is paramount to retaining an authentic small town appeal. To strive for innovation and sustainability in all developments and programs in order to increase Lexington’s prosperity. To require the highest quality design and development in all projects and developments in order to reflect the spirit of Lexington and the intent and values of the Vision Plan.
The full Vision Plan document may be found at http://lexsc.com/226/Vision-Plan. These priorities were confirmed by Council with the adoption of the budget.
A major project related to Vision (V), Community (C), and Responsiveness (R) is the Ice House project. This property purchased in FY2013 is planned to be transformed into a destination plaza with retail and public green space. The Icehouse Amphitheatre opened on schedule in FY2017 to an overwhelming positive response from the community. Several concerts and events have already taken place in this wonderful venue. For more information about happenings here see www.icehouseamphitheater.com. Additional future plans include boutique retail and eateries along with plans to construct a permanent Farmers Market.
In relation to the Values of Vision (V), Community (C) Service (S) and Responsiveness (R); the Town plans to continue work on corridor development. The major corridors going into and through Lexington represent the majority of concerns and criticism from residents who participated in the public input sessions of the Vision Plan. Problems noted included aesthetics, traffic congestion, and connectivity.
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
To begin addressing these concerns the Town has lined out in the Vision Plan seven specific areas in the Town to be aesthetically enhanced. The first project, the Sunset Boulevard/ I-20 interchange “Front Porch”, was completed in FY 2015. Two additional “Front Porch” signs were completed in FY 2016.
An additional piece of the corridor development work is related to traffic congestion. The Adaptive Computerized Signalization System is in process. Phase 1 includes 19 intersections of which 12 are complete with an additional 7 that are 95% complete. The project will ultimately include 35 signals. This project will place Lexington at the forefront of traffic management using the latest innovative computer technology.
To further reduce traffic congestion three projects are being teed up, funded by the recently passed Hospitality Tax. The first project is the transition to one-way pairs along the Lake Drive and Church Street corridors. This transition doubles capacity for these roads. The additional capacity allows a significant increase in the amount of green signal time that is allotted to the Main Street signals. Additionally, the left turn signal phase would be eliminated from South Lake Drive further increasing the green time available. Design plans for the project are in the final review stages and construction is expected to begin in the fall 2017. Additional traffic projects include improvements at the North Lake Drive, Columbia Avenue, Sunset Boulevard corridor as well as at the Corley Mill Road, Ginny Lane and Sunset Boulevard corridor.
In relation to the areas of Service (S), Vision (V), Community (C) and Responsiveness (R), the Town will take additional steps to help direct citizens and guests via new wayfinding signage. The new directional signs will address the needs of finding landmarks throughout the Town. This will create a consistent brand while providing familiarity and comfort within Lexington.
In relation to Community (C) and Service (S), the Town continues showcase our wonderful community. We provide an array of events and activities throughout the year by partnering with other organizations to host the Lexington Wine Walk, the Snowball Festival, the Flashlight Easter Egg Hunt, Movies in the Park, the reading of haunted tales in Virginia Hylton Park, the Farmer’s Market and the Downtown Cell Phone Walking Tour. Special thanks to the Lexington County Recreation and Aging Commission as well as the Lexington Beautification Foundation for their dedication to these events. These events have been very successful and we hope that our citizens will be able to attend many if not all of these events.
In relation to Service (S) and Vision (V) the Town continues with infrastructure expansions and improvements. The Cromer Road Pump Station is being designed to increase wastewater pumping capacity to 12.5 million gallons per day flowing to the Joint Wastewater Treatment Plant on the Congaree River. Future plans include a 30 inch parallel line to also tie into the joint facility. Additionally we will be working on a sewer rehab project, consisting of relining old sewer mains and sealing manholes to prevent infiltration from heavy rain events
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
into the sewer system. By using this sealing method, the Town will save over $1 million dollars by not having to dig up streets and associated construction costs.
Other infrastructure improvements include improvements to the East Main Street water line, a line that has been in the ground since 1925. These improvements include sidewalk replacement on East Main Street along the right side of the road, extending to the Old Mill.
Another Capital Improvement Project will be the construction of a new Town maintenance facility. This project will house the Utilities department staff, along with providing equipment storage for our Parks and Sanitation, Police, Transportation and Utilities Departments. By having one centralized location, we will be able to create additional parking at Town Hall and a secure, protected area for all of our equipment.
The Façade Improvement Grant program for Main Street brought significant investment to Downtown for little investment on the Town’s part. This Service (S) and Vision (V) initiative is ongoing for FY 2018.
In relation to Accountability (A) and Integrity (I), all of the objectives listed above will be pursued while maintaining a strong financial position for the Town. We will maintain our practice of being financially conservative. Also, fostering partnerships with citizens and businesses allows us to leverage our limited resources and accomplish more than could be achieved separately.
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
FINANCIAL POLICIES
The Town of Lexington has developed the following policies to manage its financial and budgetary affairs.
BUDGET POLICY – Budgets are adopted on a basis consistent with generally accepted accounting principles. Annual appropriated budgets are adopted for the General, Debt Service, Special Revenue, and Waterworks and Sewer System Funds. When applicable, project-length financial plans are adopted for all capital projects funds. All annual appropriations lapse at fiscal year-end. South Carolina law requires the Town to adopt a balanced budget each year. A balanced budget is one in which budgeted funding sources equal budgeted expenditures.
REVENUE POLICY – The Town will try to maintain a diversified and stable revenue system. The Town will maximize the utilization of user charges in lieu of ad valorem taxes for services that can be individually identified and where costs are directly related to the level of service. Enterprise funds will be self-supporting.
INVESTMENT POLICY – The Town seeks to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands and conforming to all state statutes governing the investment of public funds. The Town pools the cash of all funds into a central depository bank account except that portion of cash on deposit in the South Carolina Local Government Investment Pool and where legal restrictions prohibit the commingling of funds. Temporary investments are then made from the pooled account in collaborative form in order to maximize the return on invested funds.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY – The Town issues its annual financial statements in accordance with Generally Accepted Accounting Principles (GAAP) as outlined in the Governmental Accounting, Auditing and Financial Reporting (GAAFR) publication.
RESERVED AND UNRESERVED FUND BALANCE POLICY – The Town of Lexington budgets to maintain a Fund Balance Reserve of 25% of budgeted revenues less capital outlay in the General Fund. In addition the Town budgets to maintain one month’s operating expenditures in Fund Balance plus a contingency reserve of 1.5% of budgeted revenue. In the Enterprise fund the Town budgets a contingency reserve of 1.5% of budgeted revenue.
DEBT POLICY – The Town of Lexington’s borrowing power is restricted by amended Article X, Section 14 of the State Constitution which became effective November 30, 1977. This Section provides that a local government unit cannot at any time have total general bonded debt outstanding (excluding certain lease and installment obligations) in any amount that exceeds 8% of its total assessed property value. Also excluded from the limitation are: bonded indebtedness approved by the voters and issued within five years of the date of such referendum; special bonded indebtedness levies assessed on properties located in an area receiving special benefits from the taxes collected; and other bonded indebtedness existing on
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
or prior to 1995. Additionally when feasible, special assessment, revenue, or other self- supporting bonds will be used instead of general obligation bonds. Further, good communication with bond rating agencies will be maintained and full disclosure on every financial report as well as bond official statements will continue.
FINANCIAL MANAGEMENT SYSTEMS
Government of the Town
The Town, incorporated in 1861, is located in the central part of the State of South Carolina approximately 12 miles from Columbia, the state capital. The Town is governed by a Mayor and six-member Town Council who are elected for four-year terms. The Town Council employs an Administrator who serves as the administrative head of the Town government, and is directly responsible to the Mayor and Town Council for the operation of all Town departments, and the enforcement of all laws and ordinances. It is the responsibility of the Administrator to prepare a recommended budget for Council’s action, serve as Council’s chief advisor in making necessary recommendations on administrative matters, recruit and hire government’s staff and process citizens’ complaints and requests. The Town Administrator ensures that the Council’s programs are implemented. Regularly scheduled Council meetings are held on the first Monday of each month.
Budgetary and Accounting Systems
The accounting policies of the Town of Lexington conform to Generally Accepted Accounting Principles (GAAP) as applicable to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted body for establishing governmental accounting and financial reporting principles. In most cases this conforms to the way the Town prepares its financial reports, except as follows:
Compensated absence liabilities that are expected to be liquidated with expendable financial resources are accrued as earned by employees (GAAP) as opposed to being expended when paid (budget basis).
Principal payments on long-term debt within the Enterprise Fund are applied to outstanding liability on GAAP basis, as opposed to being expended on a budget basis.
Capital outlays within the Enterprise Fund are recorded as assets on GAAP basis and expended on budget basis.
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
Budgeting
In accordance with the General Statutes of the State of South Carolina, the Town Council is required by state statute to adopt an annual balanced budget by ordinance prior to July 1. Town Council has the authority to amend the budget ordinance. All annual appropriations lapse at year end unless a specific exception is approved and included in the new budget. The budget is organized by fund. Annual appropriated budgets are adopted for the General, Special Revenue, Debt Service, and Waterworks and Sewer System (Enterprise) Funds on a cash basis.
The General Fund is used to account for all current financial resources not required by law or administrative action to be accounted for in another fund. This fund includes general public functions: Council; Administration; Finance; Parks and Sanitation; Planning, Building and Technology; Transportation; and Police. A portion of the expenditures for the General Government departments (Council; Administration; Finance; Planning, Building and Technology; and Transportation) are allocated to the Enterprise Fund.
The Debt Service Fund is used to set aside resources to meet current and future debt service requirements on general long-term debt. Currently, the Town has four long term debt issues outstanding. The first, issued as Certificates of Participation, requires payments through 2019. The second is a General Obligation Bond, Series 2012 that requires payments through 2021. The third is a General Obligation Bond, Series 2017 that requires payments through 2022. The fourth is an equipment lease purchase arrangement with payments through April 2020.
There are three Special Revenue Funds shown in the budget. The Victims’ Advocate Fund is used to account for proceeds provided by Fines levied for the specific purpose of funding the Victims’ Advocate. Although supplemented by transfers from the General Fund this fund accounts for all the costs associated with providing a Victims’ Advocate. The Hospitality Tax Fund is a newly approved tax that has been pledged to provide funding for the three major upcoming road projects, and the Streets and Infrastructure Fund is money dedicated to fund various smaller road projects approved by Council.
The Waterworks and Sewer System (Enterprise) Fund is used to account for the Town’s water distribution and wastewater collection. These services, including capital improvements, are funded by charges to the users. The Utilities department is 100% Enterprise Fund. The Finance department has specific functions that are entirely related to the Enterprise Fund.
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
Town of Lexington Fund Structure General Fund *Council *Administration *Finance *Planning, Building and Technology Police Parks and Sanitation *Transportation
Special Revenue Funds Victims’ Advocate Fund Hospitality Tax Fund Streets and Infrastructure Fund
Debt Service Fund
Waterworks and Sewer System Fund *General Government Allocation Finance Utilities
*The General Government allocation includes expenses for Council, Administration, Finance, Planning, Building and Technology, and Transportation
Additional funds are included in the Comprehensive Annual Financial Report for which annual appropriations are not made and therefore are not included in this budget document. Specifically there are additional Special Revenue Funds as well as Capital Projects Funds. The Special Revenue Funds account for revenues generated for a specific purpose, most commonly grants and donations. The Capital Projects Funds report major capital acquisitions separately from their ongoing operating activities
Fund balance is the difference between governmental fund assets and liabilities, also referred to as fund equity. The Town of Lexington has only one General Fund. We prepare a balanced budget for this fund, i.e. revenues equal expenditures less any designated use of fund balance.
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Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
The Town adheres to the following procedures in establishing the budget:
1. The various departments meet with the Finance Director, Town Administrator, and Assistant Town Administrator during the third quarter of the fiscal year to discuss their operating budget requests. 2. The Finance Director, Assistant Finance Director, Town Administrator and Assistant Town Administrator work together to compile a balanced budget request to present to Council. 3. The Council meets in a workshop in the last quarter of the fiscal year to discuss all the departments’ budgets. 4. The proposed budget is then compiled and enacted prior to July 1 in the form of an ordinance with two readings and one public hearing. 5. Department budgets may be adjusted to transfer budgeted amounts among line items within operations with the approval of the Department Director and either the Town Administrator or the Finance Director. The authority to adjust department budgets does not extend to personnel or capital budgets. 6. Formal budgetary integration is employed as a management control device during the year for the General, Special Revenue, Debt Service and Waterworks and Sewer System Enterprise Funds. 7. If the budget needs to be amended during the year, this is accomplished by Council by ordinance requiring two readings and a public hearing.
BUDGET CALENDAR
February 9 Budget meeting with department heads. Distribute budget worksheets and targets.
March 2 Budget requests to Finance.
April 17 Proposed budget completed.
April 24 Budget presentation and work session with Town Council.
May 1 Budget Ordinance and Tax Levy Ordinance first reading.
June 5 Budget Ordinance final reading and public hearing, and Tax Levy Ordinance final reading and public hearing.
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- 26 - - 27 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
FACTORS AFFECTING FINANCIAL CONDITION
As discussed in the Background section of this document, the Town is the 4th fastest growing municipality in the state over the past two decades. One of the main reasons people are attracted to Lexington is for our excellent school system. Lexington School District One is consistently rated as one of the top school districts in the state.
The Town continues to invest in water and wastewater infrastructure to enable the development of commercial, industrial and residential properties both in town and regionally. The Town’s 100 square mile combined water and sewer service areas serve a substantial portion of Lexington County. Although the town and region have experienced tremendous growth, the service areas have significant potential for future growth as rural and agricultural land, in relatively close proximity to Lake Murray, can be transformed into suburban residential and commercial development.
During the year, approximately 213 net new businesses opened in the Town of Lexington, including restaurants, retail, service, medical, technology, and amusement/recreation services. Commercial development continues just outside the town limits along the major highways that serve the town. Several subdivisions also were under development both in town and out of town but on the water and sewer system. In-town development included 162 residential units which began construction during the year.
- 28 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
GENERAL FUND REVENUE
In general, revenues are forecasted based on the current year’s nine month actuals in conjunction with trends over the last ten years. For the General Fund, the largest two revenue categories are Property Taxes and Franchise, Licenses and Permits. Franchise, Licenses and Permits have steadily outpaced Property Tax revenues over the last ten years and currently make up 64% of General Fund revenues.
2018 GENERAL FUND
Interest, 12,940 Rental, 105,000 Fines and Miscellaneous, forfeitures, 340,000 40,000 Property Taxes, Other governments, 3,730,000 571,000
Business Licenses 5,511,000
Franchise Fees 2,360,000
Permits 520,000
Franchises, licenses, and permits, 8,391,000
- 29 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
Franchise, Licenses and Permits – Business License Fees, the largest component of this category at 66%, is a privilege tax. It is required of every person engaged or intending to engage in any calling, business, occupation or profession within the limits of the Town of Lexington and is based on gross revenues. Business license fees are self-reported and remitted annually. The Town of Lexington is a thriving community and the business sector has grown tremendously. This trend is expected to persist as annexations and population growth continue. A significant portion (45%) of business license revenue is received in the latter part of June. Therefore it is difficult to predict collections for the current year and project collections for the next year. The overall economy in 2009 and 2010 stopped growth in business license revenue as seen in the chart below. However, in 2011 business license revenue collections picked up plus a large insurance company settlement boosted revenues. This skewed the 2012 revenues somewhat but stable growth resumed in 2013, 2014 and 2015. Stable growth is expected to continue for 2016 and 2017.
The second largest part of this category is our Franchise Fees (at 28%). In September 2014 Town Council increased the electric franchise fee to 5% from 3%. This gave a substantial boost to total Franchise Fee revenue for that year. Because the increase was implemented in the fall of 2014, the utility company immediately increased the Fee and paid the additional percent for Calendar Year 2014 and we also received the total 5% for their calendar 2015. So FY 2015 received a double benefit from the fee increase. This surplus was designated to be used to pay down the outstanding Bond Anticipation Notes. Our local electric and gas company provides a substantial portion of our Franchise Fees and their revenue is fairly stable even in an unstable economy. Other industries that feed into the Franchise Fee bucket are cable television and landline telephone companies. Although the landline telephone franchise fees have diminished, the other companies more than make up the difference. Franchise fees are also based on gross receipts, self-reported and remitted either quarterly or annually.
Business Licenses Franchise Fees 6,000,000 3,000,000
5,000,000 2,500,000
4,000,000 2,000,000
3,000,000 1,500,000 Budget Budget 2,000,000 1,000,000 Actual Actual 1,000,000 500,000
0 0
- 30 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
Property Taxes – Property taxes account for 28% of the General Fund budget. South Carolina law allows local governments to levy taxes on real and personal property valuations as assessed and equalized according to statutory guidelines. The millage rate for the Town of Lexington has not increased in 25 years. However, increased property values and annexations have led to increased revenues in this category.
Property Tax 4,000,000
3,500,000
3,000,000 Budget 2,500,000 Actual 2,000,000
1,500,000
1,000,000
500,000
0
- 31 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
ENTERPRISE FUND REVENUE
The Town’s combined waterworks and sewer system provides water and sewer services to customers both inside the political boundaries of the Town and in adjacent unincorporated portions of Lexington County. With approximately 216 miles of water lines and approximately 301 miles of sewer lines, the system provides service to approximately 16,000 customers.
The Town sets rates for water and sewer services provided to its customers on a full-cost recovery basis. By far the largest revenue sources in the Enterprise Fund are the fees charged for water and sewer service. The third largest revenue source is the Capital Contribution Fees.
2018 Enterprise Fund Revenue
Sewer, 10,052,295 , 55%
Water, 5,614,258 , Tap Fees, 120,000 , 31% 1%
Other Income, 430,000 , 2% Interest Income, Capital Contribution 100,000 , 0% Fees, 2,000,000 , 11%
- 32 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
Water and Sewer Service Fees – The Town’s rates for water and sewer services stand at the upper end of fees for such services imposed by municipalities in the Midlands Region, but have not been demonstrated to have resulted in any diminishment of growth in population or economic activity in the Town or its service area. Water and Sewer revenues have increased due largely to growth in the service area. A 2.5% fee increase for operational revenues has been adopted for FY 2018.
Water Revenue Sewer Revenue
6,000,000 12,000,000
5,000,000 10,000,000
4,000,000 8,000,000 Budget 3,000,000 6,000,000 Budget
2,000,000 Actual 4,000,000 Actual 1,000,000 2,000,000
- -
- 33 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
Capital Contribution Fees – The Town imposes capital contribution fees (CCFs) to recover the cost of capital improvements to the system and related expenditures that are incurred as the result of adding customers and accommodating development. The last CCF rate increase was January 1, 2008. When properties are developed or the defined use of a property changes, a calculation of the expected usage for the property is made and the appropriate fee is charged based on that usage estimate. The Town experienced an explosion of growth in new construction in 2006, 2007, and 2008. This growth slowed substantially in 2009 and in 2010. Many subdivisions that were started before 2009 have been built out and several new major projects have started. Stable growth is expected for FY 2018.
Capital Contribution Fees
14,000,000
12,000,000
10,000,000
8,000,000 Budget
6,000,000 Actual
4,000,000
2,000,000
-
- 34 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
GENERAL FUND EXPENDITURES
Almost half of the expenditures for the General Fund are for Police. Of the $5,352,242 budgeted for the Police department, $4,719,910, or 88%, is for salaries and benefits. The remaining budget for the General Fund is split between Parks and Sanitation, Transportation, and General Government. General Government includes Council; Administration; Finance; and Planning, Building and Technology.
2018 General Fund Expenditures
Transportation, 751,386 , 7% General Government, 2,766,982 , 25%
Parks and Sanitation, 2,225,946 , 20%
Police, 5,352,242 , 47%
- 35 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
General Fund Expenditures have grown over the years partly through general inflation. In addition the Town has grown through annexation and general population increases, consequently additional staff has been added most notably in the Police Department. The chart below shows the growth of expenditures over the last 20 years.
General Fund Expenditures $
12,000,000 General Government 10,000,000
Police 8,000,000
Parks and 6,000,000 Sanitation
4,000,000 Transportation
2,000,000 TOTAL EXPENDITURES -
- 36 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
ENTERPRISE FUND EXPENDITURES
For the Enterprise Fund, 26% of the expenditures directly cover wages and benefits. Another 19% covers debt service requirements. Contractual services account for 24% of Enterprise Fund expenditures. The cost of water from West Columbia and the cost of sewer treatment from Cayce make up approximately 88% of the contractual services category. The remaining expenditures for the Enterprise Fund are for depreciation and amortization and other operating expenditures.
2018 Enterprise Fund
Expenditures Salaries, Wages, and Debt Service, Fringes, 4,870,949 , 3,671,344 , 19% 26%
Depreciation and Amortization, 4,000,000 , 21%
Contractual Service, 4,553,585 , 24% Other operating expenses, 1,912,251 , 10%
- 37 - Town of Lexington, South Carolina A nnual Budget
Fiscal Year Ending June 30, 2018
Enterprise Fund expenditures have grown over the years. With the construction of the new sewer facility, the Town has issued a substantial amount of long term debt and therefore our debt service payments have increased. Over the years, as the customer base has increased, the staffing for the Enterprise Fund has also increased as welll as operating costs.
Enterprise Fund Expenditures
20,000,000
18,000,000 Debt Service 16,000,000
14,000,000 Depreciation and Amortization 12,000,000
10,000,000 Other operating expenses 8,000,000
6,000,000 Contractual Service 4,000,000
2,000,000 Salaries, Wages, - and Fringes
- 38 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
DEBT SERVICE
The Town has incurred debt as capital needs have grown. The debt has been used to fund both revenue producing facilities and general purpose facilities
Balances Balances Due within one June 30, 2017 Additions Reductions June 30, 2018 Year General Government: Certificates of participation: Capital appreciation certificates 420,000 - (210,000) 210,000 210,000 Less deferred amount: For issuance discount (31,094) - 18,846 (12,248) - Total certificates of participation 388,906 - (191,154) 197,752 210,000 General obligation bonds 670,000 4,400,000 (165,000) 4,905,000 165,000 GO bond anticipation note 4,365,000 - (4,365,000) - - South State Bank 1,430,000 - (275,000) 1,155,000 280,000 Lease Purchase 233,071 - (76,717) 156,354 76,560 Compensated absences 772,957 500,000 (460,000) 812,957 490,000 Governmental activities Long-term liabilities $ 7,859,934 $ 4,900,000 $ (5,532,871) $ 7,227,063 $ 1,221,560
Enterprise Fund: Revenue bonds payable: Revenue bonds 52,375,000 - (1,160,000) 51,215,000 1,200,000 Less deferred amounts: For issuance discount (64,528) - 2,861 (61,667) - For issuance premium 362,988 - (27,477) 335,511 - Total revenue bonds payable 52,673,460 - (1,184,616) 51,488,844 1,200,000 Contract payable/capital lease 548,016 - (280,731) 267,285 267,285 Revenue bond anticipation notes 10,000,000 10,000,000 (10,000,000) 10,000,000 Compensated absences 208,097 175,000 (160,000) 223,097 165,000 Business-type activities Long-term liabilities $ 63,429,573 $ 10,175,000 $ (11,625,347) $ 61,979,226 $ 1,632,285
- 39 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
The following table shows the debt funding requirements for the Town of Lexington for 2018 – 2043. The amounts show principal and interest and is based on current outstanding debt issues.
ANNUAL BOND MATURITY AND INTEREST REQUIREMENTS For General Obligation , Revenue Bonds and Contractual Obligations
Year General Obligation Bonds Revenue Bonds Contractual Obligations Total Principal Interest Principal Interest Principal Interest 2018 726,717 55,888 1,160,000 2,222,503 280,731 8,111 4,453,950 2019 732,694 43,939 1,200,000 2,187,388 267,285 3,956 4,435,262 2020 533,660 31,838 1,525,000 2,151,058 ‐ ‐ 4,241,556 2021 460,000 19,861 1,580,000 2,101,480 ‐ ‐ 4,161,341 2022 300,000 8,370 1,635,000 2,042,610 ‐ ‐ 3,985,980 2023 ‐ ‐ 1,705,000 1,971,160 ‐ ‐ 3,676,160 2024 ‐ ‐ 1,780,000 1,903,895 ‐ ‐ 3,683,895 2025 ‐ ‐ 1,855,000 1,825,430 ‐ ‐ 3,680,430 2026 ‐ ‐ 1,935,000 1,743,545 ‐ ‐ 3,678,545 2027 ‐ ‐ 2,015,000 1,667,043 ‐ ‐ 3,682,043 2028 ‐ ‐ 2,095,000 1,584,248 ‐ ‐ 3,679,248 2029 ‐ ‐ 2,190,000 1,490,368 ‐ ‐ 3,680,368 2030 ‐ ‐ 2,260,000 1,417,915 ‐ ‐ 3,677,915 2031 ‐ ‐ 2,330,000 1,346,618 ‐ ‐ 3,676,618 2032 ‐ ‐ 2,410,000 1,265,248 ‐ ‐ 3,675,248 2033 ‐ ‐ 2,260,000 1,180,488 ‐ ‐ 3,440,488 2034 ‐ ‐ 2,370,000 1,071,163 ‐ ‐ 3,441,163 2035 ‐ ‐ 2,485,000 956,513 ‐ ‐ 3,441,513 2036 ‐ ‐ 2,605,000 836,288 ‐ ‐ 3,441,288 2037 ‐ ‐ 2,730,000 714,863 ‐ ‐ 3,444,863 2038 ‐ ‐ 2,855,000 587,588 ‐ ‐ 3,442,588 2039 ‐ ‐ 2,985,000 454,463 ‐ ‐ 3,439,463 2040 ‐ ‐ 3,130,000 315,263 ‐ ‐ 3,445,263 2041 ‐ ‐ 3,280,000 161,325 ‐ ‐ 3,441,325 2042 ‐ ‐ ‐ ‐ ‐ ‐ ‐
- 40 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
The following table lists the various debt obligations of the Town and shows the original issue amount, the interest rate, maturity date, and purpose of issue.
Debt Summary
General Fund Debt
Issue Amount Final Description Date Borrowed Rate PYMNT Purpose
Series 2012 GO Refunding Bonds 12/27/2012$ 1,465,000 1.428795% 6/15/2021 Refund Series 2002 GO Bonds which was used for the Acquisition and Construction of Road and Infrastructure Maintenance and Main Street Streetscape Improvements.
South State Bank 1/9/2017$ 1,430,000 2.79% 1/1/2022 Off-Street Parking, Street and Road Improvements & Repairs, and other Municipal Improvements.
Series 1994 COPS 7/1/1994$ 2,755,278 5.963% 12/01/2018 Construction of Town Hall Building.
2016 Lease Purchase 2/18/2016$ 308,215 1.250% 4/15/2020 Acquisition of general capital items.
2017 Revenue Bond Anticipation Note 5/11/2017$ 4,365,000 2% 5/11/2018 To provide interim financing for certain Redevelopment Projects with respect to the Ice House Redevelopment Project Area.
Enterprise Fund Debt Issue Amount Final Description Date Borrowed Rate PYMNT Purpose
Series 2001A Revenue Bonds 10/30/2001$ 27,475,000 5.08% 10/01/2032 Refund Series 1997 Revenue Bonds, Refund Portion of 1993 Revenue Bonds, Acquisition of Water Capacity and Retail Distribution Rights, Expansion of Town Hall Including Furnishings and Equipment, and Expansions and Improvement to the Combined Waterworks and Sewer System.
Series 2009 Revenue Bonds 12/15/2009$ 11,405,000 4.7453577% 1/15/2041 Expansions and Improvements to the Combined Waterworks and Sewer System including acquisition of capacity in the City of Cayce's new wastewater treatment facility.
Series 2010 Revenue Bonds 4/1/2010$ 16,665,000 4.727502% 1/15/2041 Expansions and Improvements to the Combined Waterworks and Sewer System including acquisition of capacity in the City of Cayce's new wastewater treatment facility.
Series 2011 Revenue Bonds 4/1/2011$ 14,145,000 3.804399% 4/1/2027 Refund a Portion of the Series 2001A Revenue Bonds.
Series 2012 Revenue Bonds 8/1/2012$ 7,650,000 3.3557738% 6/30/2032 Refund a Portion of the Series 2001A Revenue Bonds
Series 2014 Revenue Bonds 3/14/2014$ 5,980,000 3.100% 2/1/2032 Refund a Portion of the Series 2004 Revenue Bonds Which was issued for Expansion and Improvements to the Combined Waterworks and Sewer System
Contract Payable to West Columbia 6/30/1998$ 2,980,000 4.75% 4/1/2019 Retail Distribution Rights of Water.
Lease Payable to West Columbia 6/30/1998$ 4,269,496 3.59% 4/1/2019 Water Lines and Water Capacity.
Revenue Bond Anticipation Notes 12/1/2016$ 10,000,000 1.05% 12/1/2017 To provide interim financing for the acquisition of the Highway 378 Regional Pump Station, 14 Mile Creek Force Main upgrades, and various other capital improvements identified in the Capital Improvement Plan for the System.
- 41 - Town of Lexington, South Carolina A nnual Budget
Fiscal Year Ending June 30, 2018
The Town’s borrowing power is restricted by amended Article X, Section 14 of the State Constitution which became effective November 30, 1977. This Section provides that a local government unit cannot at any time have total general bonded debt outstanding (excluuding certain lease and installment obligations) in any amount that exceeds 8% of its total assessed property value. Also, excluded from the limitation are: bonded inndebtedness approved by the voters and issued within five years of the date of such referendum; special bonded indebtedness levies assessed on properties located in an area receiving special benefits from the taxes collected; and other bonded indebtedness existing on or prior to 1995. Accordingly, the Town’s outstanding Certificates of Participation do not count towards the calculation of the legal debt margin nor do the outstanding Revenue Bond Anticipation Notes issued through the Saxe Gotha Public Facilities Corporation.
- 42 - Town of Lexington, South Carolina A nnual Budget
Fiscal Year Ending June 30, 2018
Rate covenants under the Town’s Bond Ordinance requiire that the Town maintain a minimum debt coverage ratio of 1.2 for Revenue Bonds.. The estimated Debt Coverage ratio for 2018 is 2.06. The ratio excluding Capital Contribution Fees is estimated to be 1.47.
Bonds were issued in 2010 totaling $28,070,000 which has impacted our coverage ratios. The bond issue was used to pay costs of acquiring additional wastewater treatment capacity and to fund improvements to the Town’s Combined Waterworks and Sewer System. Additional bonds were issued in 2011, however, this series was used to refinance a portion of the Series 2001A bond and therefore had a minor positive effect on our coverage ratios.
- 43 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
CAPITAL EXPENDITURES
For the General Fund, the Town has purchased property along Church Street and constructed the Ice House Amphitheatre. This acquisition is intended to become a destination plaza with retail and public green space. The Town issued a Bond Anticipation Note (BAN) to fund this acquisition along with some road improvement projects. During late Fiscal 2016 the Town hired an additional staff member to manage this venue. Town Council voted to increase the franchise fee for our electric utility in Fiscal 2015. The additional revenue generated for the 2015 fiscal year was dedicated to paying down principal on the outstanding Bond Anticipation Notes. The original BAN was issued for $3,300,000 with the permanent financing (issued in Fiscal 2017) being only $1,430,000. Going forward these additional funds will be used to fund the additional positions required in the Parks department and the Administrative staff needed for the Ice House property.
The Town’s Vision Plan (http://lexsc.com/226/Vision-Plan) gives an overview of desired future projects. Funding continues to be an issue in completing these projects. However the Town continues to pursue partnerships with the community and a variety of grant opportunities. In addition other funding vehicles such as TIF districts and a Hospitality Tax with a sunset date have been instituted.
On August 28, 2009, the Town of Lexington, along with the Lexington County Joint Water and Sewer Commission, entered into a new Wastewater Services Agreement with the City of Cayce, SC to provide for the financing, construction, and operation of a new Wastewater Treatment Plant with total capacity of 25 MGD (million gallons per day). Construction of the plant began in fiscal year 2010 and was completed in the first quarter of calendar year 2013. With the construction of this facility the Town of Lexington now has 12.462 MGD of sewer capacity, an increase of 6.06 MGD of capacity. In addition to the plant expansion, there are other improvements necessary to accommodate the flow of capacity to the Town’s Combined Waterworks and Sewer System that commenced in 2010 and continues in 2018 and beyond. The estimated cost of the related capital projects for the next five years totals $27,546,000. The new wastewater treatment plant is being operated by the City of Cayce. The old plant as well as the Town’s Coventry Woods plant has been decommissioned. As capacity use increases, it is expected that the operating costs will increase.
The Town’s Consulting Engineers, Burton & Associates, completed a rate study in FY 2015 to help the Town ensure the healthy financial condition of the Town’s Utility System. A 2.5% rate increase was recommended and adopted by Town Council effective July 1, 2017.
- 44 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
FUND BALANCE
General Fund
As a general rule, budgets for the General Fund balance projected revenues with anticipated expenditures which would result in no change in fund balance from one year to the next. This only varies if fund balance is budgeted as a source of funds. When revenues do not meet expectations during the year, anticipated expenditures are often adjusted. For FY 2018, Fund Balance is not being used as a source of funds.
Enterprise Fund
As stated earlier, Capital Contribution Fees are imposed to recover the cost of capital improvements to the system and related expenditures that are incurred as the result of adding customers and accommodating development. Because of the nature of this revenue source, total receipts during growth years are not entirely budgeted as the money is set aside for anticipated capital expansion. The Town has entered a phase of large capital expenditures needed to allow for continued growth. A new BAN issue and Capital Contribution Fee Fund Balances are scheduled to cover the projects that are ongoing in FY 2018.
POSITIONS
For FY 2018, the Town has added five positions in the General Fund. The need was brought about by growth in the Town. One position has been added in Finance and four in Police. Two positions have been added in the Enterprise Fund, one in Finance and one in Utilites. This is due to growth in the system.
The total number of positions in the General Fund is 122, up 5 from FY 2017 and the Enterprise fund has increased by two for a total of 43 employees. Total employment for the Town of Lexington is 165 full time positions, not including temporary, grant funded positions.
- 45 - Town of Lexington, South Carolina Annual Budget
Fiscal Year Ending June 30, 2018
POSITIONS
FY 2012 FY 2013 FY 2014 FY 2015 FY2016 FY 2017 FY 2018 General Fund Council 7 7 7 7 7 7 7 Administration 12 12 12 13 14 14 14 Finance 6 5 5 6 6 6 7 Planning, Building and Technology 11 13 14 14 14 15 15 Police 49 49 50 52 52 54 58 Parks and Sanitation 13 15 15 15 14 16 16 Transportation - - - 1 5 5 5 Enterprise Fund Finance 6 6 6 6 6 6 7 Utilities 32 33 33 33 34 35 36
TOTAL POSITIONS 136 140 142 147 152 158 165
70
60 General Fund Council
50 General Fund Administration
General Fund Finance
40 General Fund Planning, Building and Technology General Fund Police 30
General Fund Parks and Sanitation
20 Enterprise Fund Finance
Enterprise Fund Utilities 10
‐ FY 2012 FY 2013 FY 2014 FY 2015 FY2016 FY 2017 FY 2018
- 46 -
Town of Lexington, South Carolina Sources and Uses of Funds
Fiscal Year Ending June 30, 2018 Budget Summary
DEBT SPECIAL TOTAL TOTAL TOTAL GENERAL ENTERPRISE SERVICE REVENUE FY 2018 FY 2017 FY 2016 FUND FUND FUND FUND BUDGET BUDGET ACTUAL
ESTIMATED REVENUES Taxes: Property Taxes$ 3,730,000 $ - $ - $ - $ 3,730,000 $ 3,600,000 $ 3,542,502 Franchise Fees 2,360,000 - - - 2,360,000 2,275,000 2,080,233 Hospitality Tax - - - 2,500,000 2,500,000 2,400,000 1,933,233 Licenses and Permits 6,031,000 - - - 6,031,000 5,474,778 5,259,679 Intergovernmental Revenue 571,000 - - - 571,000 521,000 498,090 Charges for Services 105,000 16,126,553 - - 16,231,553 14,990,000 14,512,867 Fines and Forfeitures 340,000 - - 39,243 379,243 375,031 283,136 Miscellaneous Revenue 52,940 2,190,000 - - 2,242,940 2,166,500 3,262,445 TOTAL SOURCES OF FUNDS 13,189,940 18,316,553 - 2,539,243 34,045,736 31,802,309 31,372,185
OPERATING EXPENDITURES AND CAPITAL OUTLAY General Government 5,017,845 - - - 5,017,845 4,896,015 4,059,589 Public Safety 5,881,696 - - 74,243 5,955,939 5,453,328 4,980,396 Public Works - 9,849,055 - - 9,849,055 8,680,711 8,554,175 Parks and Sanitation 2,293,296 - - - 2,293,296 2,191,183 1,897,908 Transportation 1,095,271 - - 2,500,000 3,595,271 3,355,577 1,172,864
- 47- General and Administrative Allocation (2,282,930) 2,282,930 - - - - - Debt Service 79,308 3,671,344 772,605 - 4,523,257 4,455,271 4,233,877 TOTAL OPERATING EXPENDITURES 12,084,486 15,803,329 772,605 2,574,243 31,234,663 29,032,085 24,898,809 AND CAPITAL OUTLAY
OTHER SOURCES AND USES Specific Encumbrance - - - - - 35,000 - Cash Reserves - Previous Bond/Ban Issue - 2,736,524 - - 2,736,524 5,888,539 - Bond/Bond Anticipation Note (BAN) - 6,000,000 - - 6,000,000 6,000,000 (1,105,051) Capital Improvement Plan - (11,005,000) - - (11,005,000) (14,175,000) (5,521,866) Lease Purchase ------308,215 Operating Transfers (907,605) - 772,605 35,000 (100,000) (108,254) (40,645) Contingency Reserve (197,849) (244,748) - - (442,597) (410,509) - TOTAL OTHER SOURCES AND (USES) (1,105,454) (2,513,224) 772,605 35,000 (2,811,073) (2,770,224) (6,359,347)
Excess (Deficiency) of Revenue Over Expenditures and Other ------114,029
Fund Balance/Fund Equity, Beginning of Year 5,025,148 63,925,306 243,850 1,667,022 70,861,326 76,784,865 76,670,836 Use of Cash Reserves (35,000) (2,736,524) - - (2,736,524) (5,923,539) 114,029 Fund Balance/Fund Equity, End of Year$ 4,990,148 $ 61,188,782 $ 243,850 $ 1,667,022 $ 68,124,802 $ 70,861,326 $ 76,784,865
Town of Lexington, South Carolina Revenue, Expenditures and Other Sources and Uses (Summary)
Fiscal Year Ending June 30, 2018 General Fund
REVENUE FY 2018
Property Taxes $ 3,730,000 Franchise Fees 2,360,000 Business Licenses 5,511,000 Permits 520,000 Fines and Forfeitures 340,000 Rental Income 105,000 Other Governments 571,000 Miscellaneous Income 40,000
Total Revenue 13,177,000
OPERATING EXPENDITURES
Council and Town Hall Department 190,945 Administration Department 1,024,198 Finance Department 285,375 Planning, Building and Technology Department 1,266,464 Police Department 5,352,242 Parks and Sanitation Department 2,225,946 Transportation Department 936,504
Total Operating Expenditures 11,281,674
OTHER SOURCES AND (USES)
Interest Income 12,940 Capital Outlay (714,004) Lease Payments (79,308) Transfer Out -- Vision Plan (74,500) Transfer Out -- Debt Service Fund (772,605) Transfer Out -- Victims' Advocate (35,000) Transfer Out -- Capital Projects Streets & Infrastructure (500,000) Transfer Out -- Amphitheater (70,000) Transfer In -- Accommodations Tax 35,000 Transfer In -- Hospitality Tax 500,000 Contingency Reserve (@1.5% of Revenue) (197,849)
Total Other Sources and (Uses) (1,895,326)
Excess (Deficiency) of Revenue Over Expenditures and Other Sources and (Uses)$ -
- 48 - Town of Lexington, South Carolina Schedule of Fund Balance amd Required Reserve
Fiscal Year Ending June 30, 2018 General Fund
FY 2018
FUND BALANCE AND REQUIRED RESERVE
Estimated beginning fund balance at July 1, 2017$ 5,025,148 Total revenues 13,189,940 Total operating expenditures (11,281,674) Other sources and (uses) (1,908,266)
Estimated approximate fund balance at June 30, 2018$ 5,025,148
25% Required reserve (3,116,609)
Allocations: Operating contingency reserve (197,849) Designated: SCANA (600,000)
Total allocations and designations: (797,849)
Working capital requirements (940,140)
Estimated net contingent funds through June 30, 2018$ 170,551
Required Reserve as a % of estimated fund balance 62%
- 49 - Town of Lexington, South Carolina Revenue, Expenditures and Other Sources and Uses
Fiscal Year Ending June 30, 2018 General Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
REVENUE
Property Taxes$ 3,542,502 $ 3,586,763 $ 3,600,000 $ 3,730,000 $ 130,000 3.6 Franchise Fees 2,080,233 2,250,000 2,275,000 2,360,000 85,000 3.7 Business Licenses 4,813,669 5,200,000 5,184,778 5,511,000 326,222 6.3 Permits 373,817 347,000 290,000 520,000 230,000 79.3 Plan Review Fees 72,193 - - - - - Fines and Forfeitures 246,460 243,000 340,000 340,000 - - Rental Income 73,907 100,000 90,000 105,000 15,000 16.7 Other Governments 465,791 570,000 521,000 571,000 50,000 9.6 Miscellaneous Income 30,225 35,000 30,000 40,000 10,000 33.3
Total Revenue 11,698,797 12,331,763 12,330,778 13,177,000 846,222 6.9
OPERATING EXPENDITURES
Council and Town Hall Department 160,996 163,868 185,774 190,945 5,171 2.8 Administration Department 844,509 885,046 973,824 1,024,198 50,374 5.2 Finance Department 229,587 229,878 245,372 285,375 40,003 3.5 Planning, Building and Technology Department 1,064,742 1,154,743 1,216,375 1,266,464 50,089 4.1 Police Department 4,627,878 4,799,028 5,025,247 5,352,242 326,995 6.5 Parks and Sanitation Department 1,878,329 1,874,857 2,087,155 2,225,946 138,791 6.6 Transportation Department 681,905 619,198 751,386 936,504 185,118 24.6
Total Operating Expenditures 9,487,946 9,726,618 10,485,133 11,281,674 796,541 7.6
OTHER SOURCES AND (USES)
Interest Income 3,711 13,000 6,500 12,940 6,440 99.1 Debt Service-Franchise Fee (494,030) (288,627) (300,000) - 300,000 (39.3) Capital Outlay (525,321) (751,000) (751,078) (714,004) 37,074 46.6 Sale of Capital Assets (Gain) 119,998 8,675 - - - - Bond Issuance Costs (54,189) - - - - - Lease Payments - (79,308) (79,308) (79,308) - - Transfer Out -- Vision Plan - (75,000) (75,000) (74,500) 500 - Transfer Out -- Debt Service Fund (396,496) (396,166) (393,700) (772,605) (378,905) (0.6) Transfer Out -- Victims' Advocate (30,000) (36,000) (36,000) (35,000) 1,000 20.0 Transfer Out -- Capital Projects Streets & Infrastructure - (500,000) (500,000) (500,000) - - Transfer Out -- Amphitheater - (100,000) (100,000) (70,000) 30,000 - Transfer In -- Accommodations Tax 65,136 35,000 33,000 35,000 2,000 - Transfer In -- Hospitality Tax - 500,000 500,000 500,000 - - Specific Encumbrance - - 35,000 - (35,000) (100.0) Lease Purchase Financing 308,215 - - - - - Contingency Reserve (@1.5% of Revenue) - - (185,059) (197,849) (12,790) 11.5
Total Other Sources and (Uses) (1,002,976) (1,669,426) (1,845,645) (1,895,326) (49,681) 2.7
Excess (Deficiency) of Revenue Over Expenditures and Other Sources and (Uses)$ 1,207,875 $ 935,719 $ - $ - $ - -
- 50 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 General Fund
COUNCIL
Citizens
Town Council
Accommodations Tax Advisory Committee
Town Municipal Attorneys Clerk Advisory Committee
Board of Appearance Annexations Elections Board of Zoning Appeals Records Personnel Building Codes Board of Appeals Assistance Historic Preservation Review Board
Planning Commission
Traffic Committee
The Town is governed by a Mayor and six-member Town Council who are elected for four-year terms. The Council has the responsibility for setting public policy for the Town. Regularly scheduled Council meetings are held the first Monday of each month. Achievements for FY 2017:
Opened Icehouse Amphitheater, a 900-seat entertainment venue. (S,V,C,R) Continued implementation of Adaptive Signalization System. (S,V,R) USDA Grant – Flood Recovery and Cleanup for Gibson Pond and Old Mill Pond (S,R)
Goals and Objectives for FY 2018:
Construction of Downtown Traffic Improvements / One-Way Pairs. (S,V,R) Construction of 250 space parking lot to serve downtown amenities. (S,V,R) Opening of Town Maintenance Facility to serve as main office for Utilities and house equipment for Police, Parks, Transportation and Utilities. (V,A) Implementation of Corley Mill / Sunset Blvd. Gateway Corridor TIF (Tax Increment Financing) District (S,V,R)
- 51 –
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Council Department
Fiscal Year Ending June 30, 2018 General Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 42,221 $ 41,801 $ 41,575 $ 42,684 $ 1,109 2.7 Overtime ------FICA Expense 2,823 3,198 3,180 3,265 85 2.7 SC Retirement Expense 4,275 4,832 4,422 4,804 382 8.6 Health Insurance - Employee 20,777 19,612 21,205 21,669 464 2.2 Workers Compensation Insurance 131 190 202 835 633 313.4 Unemployment ------Wellness Program 289 289 300 298 (2) (0.7)
Total Salaries & Fringes Before Allocation 70,517 69,922 70,884 73,555 2,671 3.8
General & Administrative Allocation ------
Total Salaries & Fringes 70,517 69,922 70,884 73,555 2,671 3.8
OPERATING EXPENDITURES Advertising 520 194 2,500 2,500 - - Advisory Boards & Commissions 9,690 9,579 6,000 6,000 - - Awards & Memorials 1,502 3,349 2,600 2,600 - - Contractual Services 9,058 14,680 29,960 29,960 - - Contributions 22,150 3,227 24,500 29,500 5,000 20.4 Council Expenses 16,948 19,542 11,375 11,375 - - Deeds & Easements 606 410 1,500 1,500 - - Dues & Subscriptions 21,924 26,857 22,990 22,990 - - Election Expense - 4,957 5,500 5,500 - - Film Development - - 100 100 - - Meetings & Meals 14,128 17,243 11,590 11,590 - - Non-Capital - Computer Supplies ------Non-Capital - Equipment - 746 - - - - Non-Capital - Furniture & Fixtures 8,290 5,473 15,500 15,500 - - Office Supplies 271 337 1,550 1,550 - - Office Supplies - Postage 466 118 1,000 500 (500) (50.0) Printing & Publishing 28 - 600 600 - - Professional Services - Legal 38,712 41,110 39,900 40,500 600 1.5 Repairs-Building & Facilities ------Repairs-Equipment 180 - - - - - Screening & Shots 64 98 140 140 - - Strategic Plan - - 500 500 - - Supplies 508 338 740 640 (100) (13.5) Travel & Training 31,451 35,182 49,965 49,965 - - Uniforms ------Utilities - Tele-Communications 3,951 4,453 1,270 1,270 - -
Total Operating Expenditures 180,447 187,893 229,780 234,780 5,000 2.2
General & Administrative Allocation (89,968) (93,947) (114,890) (117,390) (2,500) 2.2
Total Expenditures 160,996 163,868 185,774 190,945 5,171 2.8
Capital Outlay Before Allocation ------
Capital Outlay Allocation ------
Total Expenditures and Capital Outlay $ 160,99 6 $ 163,868 $ 185,774 $ 190,945 $ 5,171 2.8
- 52 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 General Fund
ADMINISTRATION Town Administrator Municipal Judges Municipal Clerk Town Attorneys Court Operations Records Annexations
PB&T Parks & Sanitation Police Finance Utilities Transportation
Economic Events/Media Grants / Strategic Employee Contracts Personnel Development Coordination Special Projects Plannin g Training
The Administration Department:
Oversees the day-to-day operations of Town services, Handles legal and human resource activities, Provides support for Town Council, Manages marketing and public relations, Assists with the job application process, and Answers questions regarding Town services.
Achievements for FY 2017:
Opened Icehouse Amphitheater, a 900-seat entertainment venue. (S, V, C, R) Continued implementation of Adaptive Signalization System. (S,V,R) USDA Grant – Flood Recovery and Cleanup for Gibson Pond and Old Mill Pond (S, R)
Goals and Objectives for FY 2018:
Construction of Downtown Traffic Improvements / One-Way Pairs. (S,V,R) Construction of 250 space parking lot to serve downtown amenities. (S,V,R) Opening of Town Maintenance Facility to serve as main office for Utilities and house equipment for Police, Parks, Transportation and Utilities. (V, A) Implementation of Corley Mill / Sunset Blvd. Gateway Corridor TIF (Tax Increment Financing) District (S,V,R)
- 53 –
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Administration Department
Fiscal Year Ending June 30, 2018 General Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 568,523 $ 599,921 $ 634,534 $ 684,875 $ 50,341 7.9 Overtime ------FICA Expense 38,705 45,894 48,542 50,481 1,939 4.0 SC Retirement Expense 57,903 69,351 69,086 78,041 8,955 13.0 Health Insurance - Employee 51,749 54,839 57,840 61,716 3,876 6.7 Workers Compensation Insurance 8,185 9,065 7,126 11,706 4,580 64.3 Unemployment - - 2,094 2,178 84 4.0 Wellness Program 671 671 722 721 (1) (0.1) Tuition Reimbursement - - 25,000 25,000 - - Total Salaries & Fringes Before Allocation 725,736 779,741 844,944 914,718 69,774 8.3 General & Administrative Allocation ------Total Salaries & Fringes 725,736 779,741 844,944 914,718 69,774 8.3 OPERATING EXPENDITURES Advertising 382 - 5,000 5,000 - - Advisory Boards & Commissions ------Awards & Memorials 2,488 5,569 5,500 5,500 - - Contractual Services 21,388 34,213 59,460 9,460 (50,000) (84.1) Contractual Services - Muni Court 64,572 43,270 37,500 42,500 5,000 13.3 Damages - 5,335 - - - - Dues & Subscriptions 5,594 2,764 5,965 5,965 - - Fuels 927 822 3,000 3,000 - - Meetings & Meals 943 7,343 4,330 4,330 - - Non-Capital - Computer Supplies ------Non-Capital - Equipment - 12 - - - - Non-Capital - Furniture & Fixtures - - 300 300 - - Office Supplies 2,213 4,427 5,510 5,510 - - Court Expenses 2,868 2,983 2,450 2,450 - - Office Supplies - Postage 3,450 5,148 11,400 9,500 (1,900) (16.7) Permits & Licenses 50 77 - - - - Printing & Publishing 9,207 12,949 12,185 14,785 2,600 21.3 Professional Services - Legal 307 - - - - - Repairs - Automotive - 129 1,500 1,500 - - Repairs - Building & Facilities 7,500 - - - - - Repairs - Equipment 247 - 400 400 - - Screening & Shots 328 170 400 400 - - Supplies 530 1,276 1,240 2,140 900 72.6 Travel & Training 36,449 28,739 41,470 41,470 - - Uniforms 581 570 800 800 - - Utilities - Tele-Communications 6,986 8,561 2,500 2,500 - - Total Operating Expenditures 167,010 164,357 200,910 157,510 (43,400) (21.6) General & Administrative Allocation (48,237) (59,052) (72,030) (48,030) 24,000 (33.3) Total Expenditures 844,509 885,046 973,824 1,024,198 50,374 5.2 Capital Outlay Before Allocation ------Capital Outlay Allocation ------Total Expenditures and Capital Outlay$ 844,509 $ 885,046 $ 973,824 $ 1,024,198 $ 50,374 5.2
- 54 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 General Fund
FINANCE
Town Administrator Finance Director Budget Fixed Assets
General Ledger Utility Billing
Accounts Payable Payroll & Receivable
Bond & Debt Purchasing & Audits Development
Receptionist Business License
The Finance Department:
Provides outstanding customer service to both internal and external customers in a professional, cost efficient and effective manner; Provides citizens, customers, decision makers and other interested parties with useful, timely and accurate information; and Accounts for and safeguards the financial resources of the Town.
Achievements for FY 2017:
Received Distinguished Budget Presentation Award from the Government Finance Officers Association for the seventh time. (A,V) Received Certificate of Achievement for Excellence in Financial Reporting for the eighteenth time. (A,I) Improved accounts payable processes by reducing the volume of paper utilized in day to day processes. (C,R)
Goals and Objectives for FY 2018:
Improve reporting timeline. (A,R) Expand automated phone payment system for additional payment sources. (S,R)
- 55 -
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Finance Department
Fisal Year Ending June 30, 2018 General Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries$ 398,031 $ 399,299 $ 413,806 $ 439,535 $ 25,729 6.2 Overtime 12 - 15 - (15) (100.0) FICA Expense 11,903 31,305 31,657 33,625 1,968 6.2 SC Retirement Expense 17,229 47,306 46,437 53,685 7,248 15.6 Health Insurance - Employee 15,279 12,748 31,888 35,281 3,393 10.6 Workers Compensation Insurance 852 1,238 1,862 8,621 6,759 363.0 Unemployment - - 1,366 1,451 85 6.3 Wellness Program 489 489 514 515 1 0.2
Total Salaries & Fringes Before Allocation 443,796 492,385 527,545 572,713 45,168 8.6
General & Administrative Allocation (238,434) (291,463) (316,527) (343,632) (27,105) 8.6
Total Salaries & Fringes 205,362 200,922 211,018 229,081 18,063 8.6
OPERATING EXPENDITURES Advertising 25 39 500 500 - - Contractual Services 11,803 15,330 9,155 9,355 200 2.2 Dues & Subscriptions 1,375 1,855 1,470 1,500 30 2.0 Meetings & Meals 139 211 400 400 - - Non-Capital - Equipment ------Non-Capital - Furniture & Fixtures 201 304 - - - - Office Supplies 2,085 280 2,500 2,670 170 6.8 Office Supplies - Postage 1,887 1,000 2,400 5,100 2,700 112.5 Permits & Licenses 80 122 80 80 - - Printing & Publishing 1,903 2,856 1,460 1,060 (400) (27.4) Professional Services - Audit 8,500 18,735 31,000 33,000 2,000 6.5 Repairs - Equipment ------Screening & Shots - - 100 100 - - Supplies 149 195 370 520 150 40.5 Tax Bill Preparation Cost 30,064 30,000 30,000 32,000 2,000 6.7 Travel & Training 2,244 1,463 5,950 5,950 - - Uniforms - - 500 500 - -
Total Operating Expenditures 60,456 72,390 85,885 92,735 6,850 8.0 General & Administrative Allocation (36,231) (43,434) (51,531) (36,441) 15,090 (29.3)
Total Expenditures 229,587 229,878 245,372 285,375 40,003 16.3
Capital Outlay Before Allocation - 2,341 1,000 9,000 8,000 800.0
Capital Outlay Allocation - (1,405) (600) (5,400) (4,800) 800.0
Total Expenditures and Capital Outlay$ 229,587 $ 230,814 $ 245,772 $ 288,975 $ 43,203 17.6
- 56 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 General Fund
PLANNING, BUILDING AND TECHNOLOGY
Town Administrator
Planning, Building & Technology Director
Census Building Zoning Building Mapping GIS
Permits Codes Coordination
Town Specs & Plan Review Urban Planning Information Town Facilities Business Regulations Technology Licensing
The Planning, Building and Technology Department: Enforces the Land Development Regulations, Zoning and Sign Ordinances, Business License Ordinance, and the International Building Codes; Produces agendas and coordinates meetings of the Planning Commission, the Board of Zoning Appeals and the Building Code Board of Appeals; Issues building, zoning and appeal permits; and Manages a wide range of technology issues for the Town. Achievements for FY 2017: Assisted with the implementation of the Traffic Management Server system. (S,V,R ) Processed over 1600 permits, 3500 business licenses and collected approximately 2.6 million dollars of hospitality tax revenue while annexing of over 300 acres of property into the Town limits. (S,V) Replaced a 70 ton chiller for Town Hall with a high efficiency unit that resulted in a $5000 energy credit. (A) Retrofitted over 100 lights inside Town Hall and in the parking lot with new high efficiency LED lights. (V,A) Updated the police laptops to the latest technology and installed a new police video storage unit. (S,C)
Goals and Objectives for FY 2018: Improve the wireless network in Town Hall and increasing security for this system. (S,V) Continue customer service improvements by implementing online permit processing. (S,V,R) Enhance the Town’s media assets by utilization of a new drone and upgrading the Town’s website. (S,V,R) Continue energy conservation efforts by continuing to upgrade lighting to high efficiency LED lights. (A) Improve reliability of the HVAC system by overhauling the control system for the Town Hall units. (A)
- 57 -
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Planning, Building and Technology Department
Fiscal Year Ending June 30, 2018 General Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 563,317 $ 595,136 $ 607,116 $ 633,130 $ 26,014 4.3 Overtime - 3,204 - 450 450 - FICA Expense 42,100 45,528 46,445 48,469 2,024 4.4 SC Retirement Expense 60,912 68,798 68,492 77,602 9,110 13.3 Health Insurance - Employee 70,242 72,129 77,923 81,907 3,984 5.1 Workers Compensation Insurance 6,683 11,159 6,638 12,968 6,330 95.4 Unemployment - - 2,003 2,091 88 4.4 Wellness Program 811 811 858 860 2 0.2 Total Salaries & Fringes Before Allocation 744,065 796,765 809,475 857,477 48,002 5.9 General & Administrative Allocation ------Total Salaries & Fringes 744,065 796,765 809,475 857,477 48,002 5.9 OPERATING EXPENDITURES Advertising 1,657 1,268 700 800 100 14.3 Building Maintenance Agreements 97,959 140,098 107,181 106,343 (838) (0.8) Contractual Services 48,800 55,769 67,770 85,950 18,180 26.8 Dues & Subscriptions 2,295 2,623 3,910 4,055 145 3.7 Fuels 7,617 6,785 9,500 9,500 - - Insurance - Building & Other 212,389 220,251 230,000 220,000 (10,000) (4.3) Meetings & Meals - - 750 500 (250) (33.3) Non-Capital - Computer Supplies 8,003 14,227 11,750 11,750 - - Non-Capital - Equipment 1,623 558 1,850 1,850 - - Non-Capital - Furniture & Fixtures 137 - 2,000 2,000 - - Non-Capital - Small Tools - 333 - - - - Office Supplies 3,266 6,045 5,050 5,550 500 9.9 Office Supplies - Postage 4,008 5,194 4,300 3,500 (800) (18.6) Permits & Licenses - - 1,250 1,250 - - Rental - Equipment ------Repairs - Automotive 3,106 3,567 6,000 7,000 1,000 16.7 Repairs - Building & Facilities 27,444 44,087 84,484 93,485 9,001 10.7 Repairs - Equipment ------Screening & Shots 445 634 350 350 - - Supplies 477 1,374 2,240 1,900 (340) (15.2) Travel & Training 8,567 14,054 14,250 14,250 - - Uniforms 2,201 3,168 2,500 2,700 200 8.0 Utilities - Electricity 139,922 139,345 147,000 149,000 2,000 1.4 Utilities - Tele-Communications 38,177 43,391 39,600 41,600 2,000 5.1 Total Operating Expenditures 608,093 702,771 742,435 763,333 20,898 2.8 General & Administrative Allocation (287,416) (344,793) (335,535) (354,346) (18,811) 5.6 Total Expenditures 1,064,742 1,154,743 1,216,375 1,266,464 50,089 4.1 Capital Outlay Before Allocation 88,965 281,200 281,200 147,200 (134,000) (47.7) Capital Outlay Allocation - (98,600) (98,600) (62,100) 36,500 (27.4) Total Expenditures and Capital Outlay$ 1,153,707 $1,337,343 $ 1,398,975 $ 1,351,564 $ (47,411) (3.4)
- 58 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 General Fund
POLICE Town Administrator
Chief of Police
Community Law Enforcement Policing Citizens’ Academy
Mission Statement To Provide Exceptional Police Service While Building a Partnership with the Community We Serve.
Vision Statement It is our vision to provide a vibrant, safe and convenient environment to enhance the quality of life of our citizens
Values Statement In order to maintain effective partnerships built on trust and transparency, the Lexington Police Department must provide fair and impartial policing through the delivery of exemplary
S.E.R.V.I.C.E. Strive to Persevere Excellence thru Competence Respectful Value Communications Integrity and Honesty Community Encourage Teamwork
Achievements for FY 2017: Award received for an agency of fewer than 50 officers with a focus on traffic safety, DUI enforcement, innovative programs, and constantly working strategic goals to make for safer roadways in the Town of Lexington. (S,C,V) A reduction of business and residential alarms by over 40% in six years’ time. (S,A) New program with ten area tow services to provide those in need of a sober ride and tow a way to get home for a flat fee of $100. (S,R) Received a grant for $32,607 to fund a body worn camera for all uniformed officers while on duty. (C,A,R) Received a traffic safety grant for $283,749 to fund three officers and all equipment. (C,A) Provided a book for every kindergarten and first grade student at Lexington Elementary and Meadow Glen Elementary School. (C,S)
Goals and Objectives for FY 2018: Reduce Property Crime by 5% by adjusting district and officer assignments and scheduling. (S,C,R) Reduce Response Time to <10 Minutes 80% of the time by implementing alternative reporting systems. (S,C,R) Increase Public Knowledge of the Department by increasing followers on all social media utilized by 15%. (C,A,V) Increase Partnerships by increasing Crime/Neighborhood Watch’s by 33% and Neighborhood Safety Days by 25%. (S,C) Reduce DUI Incidents by 5% through continuation of DUI enforcement and other educational activities. (S,C) Reduce Collisions by 5% through education and analyzing problem intersections with a view to improvements. (S,V,C)
- 59 -
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Police Department
Fiscal Year Ending June 30, 2018 General Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 2,896,562 $ 2,919,429 $ 3,072,539 $ 3,157,148 $ 84,609 2.8 Overtime 190,736 243,716 205,330 281,547 76,217 37.1 FICA Expense 232,382 223,336 250,757 263,060 12,303 4.9 SC Retirement Expense 416,036 436,092 439,622 508,567 68,945 15.7 Health Insurance - Employee 344,424 349,338 377,896 400,424 22,528 6.0 Workers Compensation Insurance 93,410 98,833 113,233 93,344 (19,889) (17.6) Unemployment (556) (986) 10,817 11,348 531 4.9 Wellness Program 2,463 2,463 4,473 4,472 (1) (0.0)
Total Salaries & Fringes Before Allocation 4,175,457 4,272,221 4,474,667 4,719,910 245,243 5.5
General & Administrative Allocation ------
Total Salaries & Fringes 4,175,457 4,272,221 4,474,667 4,719,910 245,243 5.5
OPERATING EXPENDITURES Accreditation 4,065 602 5,150 5,400 250 4.9 Advertising - - 750 750 - - Awards & Memorials 683 1,437 1,450 1,450 - - Citizens Academy 1,582 824 1,900 1,900 - - Contractual Services 31,991 46,600 26,680 73,135 46,455 174.1 Contractual Services -DJJ 705 303 4,000 3,000 (1,000) (25.0) Contractual Services - Motorola 27,402 32,273 26,080 49,620 23,540 90.3 Contractual Services - Muni Court ------Contractual Services - Scholarship 2,084 1,768 5,000 5,000 - - Contributions 2,429 1,537 2,400 2,110 (290) (12.1) Damages 2,211 2,585 1,500 2,000 500 33.3 Dues & Subscriptions 5,884 15,282 8,590 7,844 (746) (8.7) Film Development - - - 1,000 1,000 - Fuels 90,333 95,028 124,264 120,000 (4,264) (3.4) Lab Test - - 1,000 1,000 - - Meetings & Meals 3,052 3,794 4,750 3,100 (1,650) (34.7) Non-Capital - Computer Supplies 332 - 250 350 100 40.0 Non-Capital - Equipment 11,641 13,682 21,010 16,182 (4,828) (23.0) Non-Capital - Furniture & Fixtures 664 3,308 3,750 750 (3,000) (80.0) Office Supplies 7,606 10,159 9,215 11,220 2,005 21.8 Office Supplies - Postage 9,322 2,175 8,500 6,000 (2,500) (29.4) Permits & Licenses 211 155 650 950 300 46.2 Recruitment 400 1,885 2,800 2,000 (800) (28.6) Repairs - Automotive 63,153 46,574 67,650 67,000 (650) (1.0) Repairs - Equipment 7,829 9,691 15,500 12,500 (3,000) (19.4) Screening & Shots 3,323 4,958 3,350 3,350 - - Supplies 21,861 23,242 21,700 19,645 (2,055) (9.5) Supplies - Ammunition 8,912 14,990 9,100 11,900 2,800 30.8 Supplies - K-9 - 1,586 2,000 2,500 500 25.0 Travel & Training 47,235 73,936 68,060 76,506 8,446 12.4 Uniforms 26,830 39,537 22,855 41,580 18,725 81.9 Uniforms - Clothing Allowance 12,000 12,000 12,000 12,000 - - Utilities - Electricity 34,000 34,000 34,000 34,000 - - Utilities - Tele-Communications 24,682 32,594 29,676 31,590 1,914 6.4 Drug Fund Expenses - 302 5,000 5,000 - -
Total Operating Expenditures 452,423 526,807 550,580 632,332 81,752 14.8
General & Administrative Allocation ------
Total Expenditures 4,627,878 4,799,028 5,025,247 5,352,242 326,995 6.5
Capital Outlay Before Allocation 251,105 234,712 357,050 529,454 172,404 48.3
Capital Outlay Allocation ------
Total Expenditures and Capital Outlay$ 4,878,983 $ 5,033,740 $ 5,382,297 $ 5,881,696 $ 499,399 9.3
- 60 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 General Fund
PARKS AND SANITATION
Town Administrator
Parks & Sanitation Director
Municipal Grounds Parks Maintenance &
Maintenance Development
Park Events Coordination Landscape Enforcement
Recycling & Sanitation
The Parks and Sanitation Department:
Maintains existing parks, Develops new parks, Administers garbage pickup for Town residents. Enforce landscape and tree ordinance.
Achievements for FY 2017: Site preparation and support for Lexington Famers Market. (S,V,C) Provided upkeep for beautification project at Sunset Boulevard and Interstate 20 as well as at US1 and Interstate 20. (V,C) Built and maintained gateways on East Main Street and North Lake Drive. (S,C) Landscaped Ice House and maintained (S,V,C) Implemented new 5 day pickup schedule for sanitation. (S,C,R) Maintained Tree City USA award. (C,A)
Goals and Objectives for FY 2018: Design, build and maintain new landscaping for Amphitheater parking lot on South Church. (S,V,C,R) Improve appearance of street right-of-way’s in town. (S,C,R) Add mini-parks around town. (S,V,C,R) Landscape and tree ordinance updates and changes. (V,A,R)
- 61 -
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Parks and Sanitation Department
Fiscal Year Ending June 30, 2018 General Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 618,080 $ 706,028 $ 726,120 $ 769,735 $ 43,615 6.0 Overtime 19,330 20,891 12,465 12,740 275 2.2 FICA Expense 47,589 54,011 56,502 59,859 3,358 5.9 SC Retirement Expense 68,670 81,617 82,959 95,091 12,132 14.6 Health Insurance - Employee 94,643 102,662 122,810 127,214 4,404 3.6 Workers Compensation Insurance 12,403 25,851 16,810 17,719 909 5.4 Unemployment - - 2,437 2,582 145 5.9 Wellness Program 1,064 1,064 1,202 1,203 1 0.1
Total Salaries & Fringes Before Allocation 861,781 992,124 1,021,305 1,086,143 64,838 6.3
General & Administrative Allocation ------
Total Salaries & Fringes 861,781 992,124 1,021,305 1,086,143 64,838 6.3
OPERATING EXPENDITURES Advertising 816 381 800 800 - - Contractual Services 853,318 562,938 913,230 953,230 40,000 4.4 Damages 145 - - - - - Downtown Beautification 23,258 27,354 27,400 27,625 225 0.8 Dues & Subscriptions - - 225 225 - - Fuels 10,489 12,719 12,841 14,000 1,159 9.0 Lab Test - 56 75 75 - - Meetings & Meals - 84 500 500 - - Non-Capital - Computer Supplies 149 - - - - - Non-Capital - Equipment 5,122 1,342 2,864 3,580 716 25.0 Non-Capital - Furniture & Fixtures 1,220 - - - - - Non-Capital - Small Tools 3,944 4,080 1,172 1,172 - - Office Supplies 1,296 740 980 980 - - Office Supplies - Postage 1,008 293 1,700 500 (1,200) (70.6) Permits & Licenses 52 53 100 100 - - Rental - Equipment 847 52 1,000 5,800 4,800 480.0 Repairs - Automotive 11,070 9,988 8,940 27,147 18,207 203.7 Repairs - Building & Facilities - 139 1,000 1,000 - - Repairs - Equipment 18,855 10,079 5,011 11,859 6,848 136.7 Screening & Shots 757 874 1,020 1,020 - - Supplies 48,769 209,788 41,287 40,685 (602) (1.5) Travel & Training 833 2,019 135 135 - - Uniforms 3,728 5,448 4,950 6,750 1,800 36.4 Utilities - Electricity 25,527 25,665 36,000 38,000 2,000 5.6 Utilities - Tele-Communications 5,343 8,641 4,620 4,620 - -
Total Operating Expenditures 1,016,548 882,733 1,065,850 1,139,803 73,953 6.9
General & Administrative Allocation ------
Total Expenditures 1,878,329 1,874,857 2,087,155 2,225,946 138,791 6.6
Capital Outlay Before Allocation 19,579 103,577 104,028 67,350 (36,678) (35.3)
Capital Outlay Allocation ------
Total Expenditures and Capital Outlay$ 1,897,908 $ 1,978,434 $ 2,191,183 $ 2,293,296 $ 102,113 4.7
- 62 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 General Fund
TRANSPORTATION Town Administrator
Transportation
Director
Capital Project Management Roadway Maintenance
Dams / Flood Plain Management Sidewalk Maintenance
Signal Operations & Maintenance Drainage System Maintenance
Engineering Right‐of‐way Maintenance
The Transportation Department: Maintains Town owned streets, sidewalks, and streetlights. Administers an intergovernmental agreement with South Carolina Department of Transportation to maintain traffic signals and their operation. Administers the road improvement projects funded by the Hospitality Tax Provides engineering services to the Town related to roads, sidewalks, drainage systems, traffic, dam structures and floodplains.
Achievements for FY 2017: Successfully completed the first intergovernmental agreement for operations and maintenance for 35 traffic signals in and around the Town. (S,V,R) Continued phase-1 of the Adaptive Signal Installation project. (S,V,R) Completed construction activity for Project Ice House. (C,V) Began and completed construction activity for USDA funded 12 Mile Creek cleanup project. (S,A) Completed design and began construction of the One Way Pair project in downtown. (S,V,R) Completed design and began construction of the Ginny Lane widening project and I-20 West bound Ramp improvements project, both near Sunset Boulevard. (S,V,R) Completed design of phase 1 traffic study for the Corley Mill Gateway project. (S,V,R) Complete traffic study for improvements to North Lake Drive at Lexington Middle School. (S,V,R) Completed design and began construction on Church Street Parking area and Duffie Road sidewalk project. (S,V,R)
Goals and Objectives for FY 2018: Complete construction of the One Way Pair project in downtown. (S,V,R) Complete construction of the Ginny Lane widening near Sunset Blvd. (S,V,R) Complete construction of the I-20 Westbound Ramp Improvements near Sunset Blvd. (S,V,R) Begin design of major road improvements associated with Corley Mill Road TIF district. (S,V,R) Establish mapped locations of all town owned street related facilities. (S,A) Complete design of Phase 1 traffic study for the Corley Mill Gateway project. (S,V,R) Complete design of Harmon Street Extension near North Lake Drive. (S,V,R)
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S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Transportation Department
Fiscal Year Ending June 30, 2018 General Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE EXPENDITURES
SALARIES & FRINGES Salaries $ 198,866 $ 177,564 $ 214,779 $ 269,727 $ 54,948 25.6 Overtime 865 1,828 350 1,231 881 251.7 FICA Expense 11,223 13,584 16,457 20,728 4,271 25.9 SC Retirement Expense 15,938 20,526 24,287 33,479 9,192 37.8 Health Insurance - Employee 18,655 18,614 31,782 57,948 26,166 82.3 Workers Compensation Insurance 7,845 1,969 2,054 6,500 4,446 216.5 Unemployment 307 - 711 894 183 25.8 Wellness Program - 307 316 317 1 0.3 Total Salaries & Fringes Before Allocation 253,699 234,392 290,736 390,824 100,088 34.4 General & Administrative Allocation ------Total Salaries & Fringes 253,699 234,392 290,736 390,824 100,088 34.4 OPERATING EXPENDITURES Advertising 815 - 1,000 1,000 - - Contractual Services 31,535 32,350 52,230 52,230 - - Damages ------Dues & Subscriptions 195 152 400 400 - - Fuels 11,091 8,871 4,000 4,000 - - Lab Test ------Meetings & Meals 220 88 400 400 - - Non-Capital - Computer Supplies 472 752 2,500 2,500 - - Non-Capital - Equipment 2,417 824 - - - - Non-Capital - Furniture & Fixtures 1,755 594 4,000 4,000 - - Non-Capital - Small Tools 1,022 3,066 1,000 1,000 - - Office Supplies 830 813 1,000 1,000 - - Office Supplies - Postage (494) 24 400 400 - - Permits & Licenses 17 28 - - - - Printing & Publishing 71 - - - - - Rental - Equipment 980 - 2,000 57,100 55,100 2,755.0 Repairs - Automotive 6,470 1,583 4,000 4,000 - - Repairs - Building & Facilities ------Repairs - Equipment 30,455 1,710 45,000 45,000 - - Screening & Shots 433 151 450 450 - - Supplies 26,067 19,532 20,370 20,200 (170) (0.8) Supplies-Signals - 3,915 - 25,000 25,000 - Travel & Training 3,062 1,334 4,500 4,500 - - Uniforms 1,435 1,455 2,000 2,000 - - Utilities - Electricity 306,883 304,665 313,000 316,900 3,900 1.2 Utilities - Tele-Communications 2,475 2,899 2,400 3,600 1,200 50.0 Total Operating Expenditures 428,206 384,806 460,650 545,680 85,030 18.5 General & Administrative Allocation ------Total Expenditures 681,905 619,198 751,386 936,504 185,118 24.6 Capital Outlay Before Allocation 165,672 107,000 107,000 28,500 (78,500) (73.4) Capital Outlay Allocation ------
Total Expenditures and Capital Outlay$ 847,577 $ 726,198 $ 858,386 $ 965,004 $ 106,618 12.4
- 64 - Town of Lexington, South Carolina Positions by Department
Fiscal Year Ending June 30, 2018 General Fund
Current Year Current Year Budgeted FY 2016 FY 2017 FY 2018
Council Mayor 1 1 1 Mayor Pro-Tem 1 1 1 Council 5 5 5 Total 777
Administration Town Administrator 1 1 1 Assistant Town Administrator 1 1 1 Town Attorney 1 1 1 Town Prosecutor 1 1 1 Economic Development Catalyst 1 1 1 Downtown Venue Promoter 1 1 1 Municipal Clerk 1 1 1 Events & Media Coordinator 1 1 1 Special Projects Manager 1 1 1 Municipal Judge 1 1 1 Clerk of Court 1 1 1 Clerical Assistant 3 3 3 Total 14 14 14
Finance Finance Director 1 1 1 Assistant Finance Director 1 1 1 Accountant II 1 1 1 Accountant I 1 1 2 Accounting Clerk 1 1 1 Receptionist/Accounts Payable 1 1 1 Total 667
Planning, Building and Technology Director of Planning, Building and Technology 1 1 1 Administrative Assistant 2 2 2 Accountant I- Business License 1 1 1 Building Inspector 2 2 2 Building Official 1 1 1 Code Enforcement 1 1 1 Engineer 1 1 1 Engineer Associate 1 1 1 Help Desk/Junior Network Administrator 1 1 1 Maintenance 2 2 2 Information Techonology Manager 1 1 1 Digital Media Coordinator - 1 1 Total 14 15 15
- 65 - Town of Lexington, South Carolina Positions by Department (Continued)
Fiscal Year Ending June 30, 2018 General Fund
Prior Year Current Year Budgeted FY 2016 FY 2017 FY 2018
Police Chief of Police 1 1 1 Major 111 Lieutenant/Criminal Investigator 111 Lieutenant/Patrol 111 Lieutenant/Professional Standards 111 Lieutenant/Special Operations 111 Sergeant 455 Corporal 777 Detective 444 Crime Scene Investigator 111 Gang Investigator 111 Inspector 111 Patrolman 22 22 22 School Resource Officer 236 Administrative Specialist 111 Clerical Assistant 112 Records Management 111 Victims' Advocate 111 Total 52 54 58
Parks and Sanitation Director of Parks and Sanitation 1 1 1 Foreman 1-- Assistant Director - 1 1 Landscape Supervisor - 1 1 Landscape Technician 1 1 1 Assistant Landscape Technician 5 - - Grounds Maintenance Worker 5 11 11 Secretary 111 Total 14 16 16
Transportation Transportation Director 1 1 1 Signal Foreman - - 1 Streets Foreman - - 1 Administrative Assistant - - 1 Streets Supervisor 1 1 - Street Technician 1 1 - Equipment Operator - - 1 Road Maintenace Technician II - - 2 Road Maintenace Technician I - - 1 Street Maintenace II 2 2 - Total 558
Total General Fund 112 117 125
- 66 -
Town of Lexington, South Carolina New Personnel
Fiscal Year Ending June 30, 2018 General Fund
FINANCE POLICE POLICE TOTALS FY 2018 FY 2018 FY 2018 FY 2018 Salary$ 11,085 $ 33,004 $ 37,511 $ 81,600 FICA 848 2,525 2,870 6,243 SC Retirement 1,376 4,898 4,655 10,929 SC Group Life 17 132 56 205 Health Insurance 3,054 9,278 12,371 24,703 Workers Compensation Insurance 425 3,424 1,110 4,959 Unemployment 37 109 124 270 Total Salaries & Fringes Before Allocation 16,842 53,370 58,697 128,909 General & Administrative Allocation (10,106) - - (10,106) Total Salaries & Fringes 6,736 53,370 58,697 118,803
Non-Capital Equipment - 3,660 - 3,660 Office Supplies - 150 - 150 Supplies - 1,095 - 1,095 Uniforms - 5,190 - 5,190 Total Other Expenditures - 10,095 - 10,095
Computer 2,000 - 2,000 4,000 Office Renovations 6,000 - - 6,000 Radio - 15,600 - 15,600 Camera System - 19,200 - 19,200 Vehicle and Equipment - 107,100 - 107,100 Glock Duty Weapon - 1,500 - 1,500 Rifle - 3,600 - 3,600 Taser w/ Holster - 3,000 - 3,000 Motorola Handheld - 15,000 - 15,000 Body Camera - 3,300 - 3,300 Ballistic Vest w/ outer cover - 3,000 - 3,000 Capital 8,000 171,300 2,000 181,300 Capital Outlay Allocation (4,800) - - (4,800) Total Capital 3,200 171,300 2,000 176,500
Totals $ 9,936 $ 234,765 $ 60,697 $ 305,398 (1) (2) (3)
Notes: (1) Accountant I (2) School Resource Officers (3) (3) Police Administration Records
- 67 - Town of Lexington, South Carolina Capital Outlay
Fiscal Year Ending June 30, 2018 General Fund
# FY 2018
Finance Department Scanner 1 $ 1,000 Office Renovations 1 6,000 Computer 1 2,000 Total Finance 9,000 Allocation to Enterprise Fund (5,400)
Planning, Building and Technology Department Police Camera Server 1 20,000 Transportation Computer 1 3,000 PC's, Laptops/tablets - 45,000 UPS for PC/Servers/Switches 2 3,000 Switches 1 5,000 Digital Media Equipment 1 2,500 Printers 2 1,200 Update HVAC Computer 1 20,000 Projector 1 2,000 Wireless Presentation 1 2,500 Courtroom Plasma Screen 4 5,000 Outside Security Camera 3 5,000 Wireless Infrastructure 20 20,000 Mobile Laptop and Projector 1 3,000 New Copier for Admin/PBT 1 10,000 Total Planning, Building and Technology 147,200 Allocation to Enterprise Fund (62,100)
- 68 - Town of Lexington, South Carolina Capital Outlay
Fiscal Year Ending June 30, 2018 General Fund
# FY 2018 Police Department Vehicle Replacements for Patrol 4 166,000 Equipment for Patrol Replacements 4 80,800 Airsoft Training Equipment 1 3,904 150 pound Drag Dummy 1 1,450 Cyanoacrylate Fingerprint 1 2,500 Taser X26P w/ Holster with Download Kit 10 15,500 Rifles 2 2,400 Crowd Control Gear 15 12,000 Total Station-Laser 1 22,000 Ballistic Vest Replacements 18 16,200 Tactical Ballistic Vests 1 2,000 EST Pole Camera 1 2,000 800 MHZ APX6000 Radio 1 22,500 EST Hard Armor Ballistic 10 5,400 Total Station-Laptop 1 1,500 New Hire-Radio 3 15,600 New Hire-Glock Duty Weapon & Rifle 3 5,100 New Hire-Taser w/Holster 3 3,000 New Hire-Motorola Handheld 3 15,000 New Hire-Body Camera 3 3,300 New Hire-Ballistic Vests with outer cover 3 3,000 New Hire-Vehicle & Painting, Graphics, and Equipment Install 3 19,200 New Hire-Camera System & Radio 3 107,100 New Hire-Computer 1 2,000 Total Police 529,454
Parks and Sanitation Department Grasshopper 725 DT Mower 1 19,857 Crew cab pick-up truck 1 29,000 Bobcat mower attachment 1 2,840 50 Gallon Sprayer 1 2,953 Utility Vehicle (KIOTI) 1 12,700 Total Parks and Sanitation 67,350
Transportation Department Dump Bed upfit 1 15,000 Signal Testing Equipment 1 5,000 2500 upfit 1 2,500 Small snow plow 1 6,000 Total Transportation Department 28,500
Total Capital Outlay Requests $ 714,004
- 69 - Town of Lexington, South Carolina General Fund Debt Service
Fiscal Year Ending June 30, 2018
Principal Interest Total
2016 Lease$ 76,717 $ 2,591 $ 79,308
Total Lease Payments $ 76,717 $ 2,591 $ 79,308
- 70 - Town of Lexington, South Carolina Revenue, Expenditures and Other Sources and Uses (Summary)
Fiscal Year Ending June 30, 2018 Enterprise Fund
REVENUE FY 2018
Water Service $ 5,614,258 Sewer Service 10,052,295 Tap Fees 120,000 Service Fees 80,000 Late Fees 260,000 Miscellaneous Income 90,000
Total Revenue 16,216,553
OPERATING EXPENDITURES
Council and Town Hall Department 192,285 Administration Department 758,700 Finance Department 1,138,261 Planning, Building and Technology 744,605 Transportation Department 130,267 Utilities Department 8,372,667
Total Operating Expenditures 11,336,785
OTHER SOURCES AND (USES)
Interest Income 100,000 Capital Contribution Fees 2,000,000 Debt Service (3,671,344) Capital Equipment (785,700) Capital Projects (Net) and Reserves (11,005,000) New BAN Issue 6,000,000 Previous Bond/Ban Issue 2,727,024 Contingency Reserve(@1.5% of Revenue) (244,748)
Total Other Sources and (Uses) (4,879,768)
Excess (Deficiency) of Revenue Over Expenditures and Other Sources and (Uses)$ -
- 71 - Town of Lexington, South Carolina Summary of Revenue and Expenses (Accrual Basis)
Fiscal Year Ending June 30, 2018 Enterprise Fund
FY 2016 FY 2017 FY 2017 FY 2018 Actual Estimate Budget (Budget)
Operating Revenue
Water Service $ 5,098,359 $ 5,477,325 $ 5,150,000 $ 5,614,258 Sewer Service 9,298,324 9,807,117 9,300,000 10,052,295 Tap Fees 116,184 85,182 130,000 120,000 Service Fees 84,693 59,031 80,000 80,000 Late Fees 238,000 250,000 240,000 260,000 Miscellaneous Income 132,716 85,000 90,000 90,000 Total Operating Revenue 14,968,276 15,763,655 14,990,000 16,216,553
Operating Expenses
Council and Town Hall Department 162,841 163,869 187,115 192,285 Administration Department 717,208 748,592 725,555 758,700 Finance Department 938,894 910,593 1,031,643 1,138,261 Planning Building and Technology Department 630,184 691,196 702,742 744,605 Transportation Department 107,294 80,188 97,191 130,267 Utilities Department 7,775,827 7,039,813 7,362,976 8,372,667 Other Operating Expenses 3,835,667 3,900,000 3,900,000 4,000,000 Total Operating Expenses 14,167,915 13,534,251 14,007,222 15,336,785
Operating Income 800,361 2,229,404 982,778 879,768
Non-Operating Revenue (Expenses)
Interest Income 95,527 122,000 40,000 100,000 Capital Contributions 5,297,781 2,050,000 2,000,000 2,000,000 Interest Expense (2,223,176) (2,302,000) (2,302,000) (2,222,503) Bond Issuance Costs (125,862) (167,816) (170,000) (150,000) Total Non-Operating Revenue (Expenses) 3,044,270 (297,816) (432,000) (272,503)
Net Income (Loss)$ 3,844,631 $ 1,931,588 $ 550,778 $ 607,265
- 72 - Town of Lexington, South Carolina Debt Coverage
Fiscal Year Ending June 30, 2018
FY 2016 FY 2017 FY 2017 FY 2018 Actual Estimate Budget (Budget)
Net Income$ 3,844,631 $ 1,931,588 $ 550,778 $ 607,265
Adjustments: Non Cash Capital Contributions 2,727,449 951,364 - - Depreciation and Amortization 3,961,529 4,067,816 4,070,000 4,150,000 Interest Expense 2,223,176 2,302,000 2,302,000 2,222,503 Debt Coverage Adjustments 8,912,154 7,321,180 6,372,000 6,372,503
Debt Coverage Income$ 12,756,785 $ 9,252,768 $ 6,922,778 $ 6,979,768
Debt Service 3,357,133 3,357,133 3,361,963 3,382,503
Debt Coverage Ratio 3.80 2.76 2.06 2.06
Operational Debt Coverage Calculation:
Debt Coverage Income$ 12,756,785 $ 9,252,768 $ 6,922,778 $ 6,979,768
Adjustments: Cash Capital Contributions (2,570,332) (1,098,636) (2,000,000) (2,000,000)
Operational Debt Coverage Income$ 10,186,453 $ 8,154,132 $ 4,922,778 $ 4,979,768
Debt Service 3,357,133 3,357,133 3,361,963 3,382,503
Debt Coverage Ratio 3.03 2.43 1.46 1.47
- 73 - Town of Lexington, South Carolina Revenue, Expenditures and Other Sources and Uses
Fiscal Year Ending June 30, 2018 Enterprise Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
REVENUE
Water Service $ 5,098,359 $ 5,477,325 $ 5,150,000 $ 5,614,258 $ 464,258 9.0 Sewer Service 9,298,324 9,807,117 9,300,000 10,052,295 752,295 8.1 Tap Fees 116,184 85,182 130,000 120,000 (10,000) (7.7) Service Fees 84,693 59,031 80,000 80,000 - - Late Fees 238,000 250,000 240,000 260,000 20,000 8.3 Miscellaneous Income 132,716 85,000 90,000 90,000 - -
Total Revenue 14,968,276 15,763,655 14,990,000 16,216,553 1,226,553 8.2
OPERATING EXPENDITURES
Council and Town Hall Department 162,841 163,869 187,115 192,285 5,171 2.8 Administration Department 717,208 748,592 725,555 758,700 33,145 4.6 Finance Department 938,894 910,593 1,031,643 1,138,261 106,618 10.3 Planning, Building and Technology 630,184 691,196 711,742 744,605 32,863 4.6 Transportation Department 107,294 80,188 97,191 - 130,267 33,076 34.0 Utilities Department 7,775,827 7,039,813 7,362,976 8,372,667 1,009,691 13.7
Total Operating Expenditures 10,332,248 9,634,251 10,116,222 11,336,785 1,220,563 12.1
OTHER SOURCES AND (USES)
Interest Income 95,527 122,000 40,000 100,000 60,000 150.0 Capital Contribution Fees 2,570,332 2,050,000 2,000,000 2,000,000 - - Developer Capital Asset Contributions 2,727,449 - - - - - Debt Service (3,637,084) (3,648,517) (3,648,517) (3,671,344) (22,827) 0.3 Capital Equipment (243,889) (725,000) (753,350) (785,700) (32,350) 52.5 Capital Projects (Net) and Reserves (5,277,977) (8,500,000) (14,175,000) (11,005,000) 3,170,000 61.5 Cash Reserves ------Gain/(Loss) on Sale of Asset (87,102) (22,000) - - - - New BAN Issue - - 6,000,000 6,000,000 - - Previous Bond/Ban Issue - - 5,888,539 2,727,024 (3,161,515) (53.7) Contingency Reserve(@1.5% of Revenue) - - (225,450) (244,748) (19,298) 6.9
Total Other Sources and (Uses) (3,852,744) (10,701,517) (4,873,778) (4,879,768) (5,990) 0.1
Excess (Deficiency) of Revenue Over Expenditures and Other Sources and (Uses)$ 783,284 $ (4,572,113) $ - $ - $ - -
- 74 - Town of Lexington, South Carolina Enterprise Fund Allocations
Fiscal Year Ending June 30, 2018
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
COUNCIL SALARIES & FRINGES Salaries $ 42,223 $ 41,801 $ 41,575 $ 42,684 $ 1,109 2.7 FICA Expense 2,825 3,199 3,180 3,265 85 2.7 SC Retirement Expense 6,356 4,832 4,422 4,804 382 8.6 Retiree Health Care-OPEB 270 - 1,340 1,340 - - Health Insurance - Employee 20,779 19,612 21,205 21,669 464 2.2 Workers Compensation Insurance 131 190 203 835 632 311.3 Unemployment ------Wellness Program 289 289 300 298 (2) (0.7)
Total Salaries & Fringes 72,873 69,923 72,225 74,895 2,670 3.7
COUNCIL OPERATING EXPENDITURES
Total Council Operating Expenditures 89,968 93,947 114,890 117,390 2,500 2.2
Total Expenditures $ 162,841 $ 163,869 $ 187,115 $ 192,285 $ 5,171 2.8
ADMINISTRATION SALARIES & FRINGES Salaries $ 506,621 $ 535,194 $ 486,533 $ 528,767 $ 42,234 8.7 Overtime - 1,268 - - - - FICA Expense 36,468 40,942 37,220 38,538 1,318 3.5 SC Retirement Expense 76,445 61,868 52,331 58,819 6,488 12.4 Retiree Health Care-OPEB 3,240 3,694 1,675 1,675 - - Health Insurance - Employee 39,540 42,930 43,297 46,943 3,646 8.4 Workers Compensation Insurance 6,208 3,195 5,393 8,796 3,403 63.1 Unemployment - - 1,606 1,662 56 3.5 Wellness Program 449 449 470 470 - - Tuition Reimbursement - - 25,000 25,000 - -
Total Salaries & Fringes 668,971 689,540 653,525 710,670 57,145 8.7
ADMINISTRATION OPERATING EXPENDITURES
Total Administration Operating Expenditures 48,237 59,052 72,030 48,030 (24,000) (33.3)
Total Expenditures $ 717,208 $ 748,592 $ 725,555 $ 758,700 $ 33,145 4.6
PLANNING, BUILDING AND TECHNOLOGY SALARIES & FRINGES Salaries $ 253,607 $ 262,921 $ 279,660 $ 291,483 $ 11,823 4.2 Overtime - 320 - - - - FICA Expense 19,091 20,113 21,393 22,298 905 4.2 SC Retirement Expense 39,994 30,394 31,715 35,805 4,090 12.9 Retiree Health Care-OPEB - 1,951 1,675 1,675 - - Health Insurance - Employee 24,361 25,083 31,121 33,133 2,012 6.5 Workers Compensation Insurance 6,235 5,288 9,377 4,559 (4,818) (51.4) Unemployment - - 923 962 39 4.2 Wellness Program 333 333 343 344 1 0.3
Total Salaries & Fringes 343,621 346,403 376,207 390,259 14,052 3.7
PLANNING, BUILDING AND TECHNOLOGY OPERATING EXPENDITURES
Total Planning, Building and Technology Operating Expenditures 286,563 344,793 335,535 354,346 18,811 5.6
Total Expenditures $ 630,184 $ 691,196 $ 711,742 $ 744,605 $ 32,863 4.6
TRANSPORTATION SALARIES & FRINGES Salaries $ 64,794 $ 59,062 $ 71,593 $ 89,901 $ 18,308 25.6 Overtime 288 585 350 410 60 17.1 FICA Expense 8,955 4,518 5,504 6,909 1,405 25.5 SC Retirement Expense 15,782 6,828 8,123 11,160 3,037 37.4 Retiree Health Care-OPEB - 329 - - - - Health Insurance - Employee 15,521 6,204 10,594 19,316 8,722 82.3 Workers Compensation Insurance 1,849 2,557 685 2,167 1,482 216.4 Unemployment - - 236 298 62 26.3 Wellness Program 105 105 106 106 - -
Total Salaries & Fringes 107,294 80,188 97,191 130,267 33,076 34.0
TRANSPORTATION OPERATING EXPENDITURES
Total Transportation Operating Expenditures ------
Total Expenditures $ 107,294 $ 80,188 $ 97,191 $ 130,267 $ 33,076 34.0
- 75 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 Enterprise Fund
FINANCE
Town Administrator
Finance Director
Budget Fixed Assets
General Ledger Utility Billing
Accounts Payable Payroll & Receivable
Bond & Debt Purchasing & Audits Development
Receptionist Business License
The Finance Department:
Provides outstanding customer service to both internal and external customers in a professional, cost efficient and effective manner; Provides citizens, customers, decision makers and other interested parties with useful, timely and accurate information; and Accounts for and safeguards the financial resources of the Town.
Achievements for FY 2017:
Process invoices and provide customer service for greater than 16,000 customers. (S,R) Process 400 automated phone payments, 767 credit card drafts, and 2,091 ACH drafts per month. (S,A,R)
Goals and Objectives for FY 2018:
Improve information provided to customers regarding their account on the web site. (S,C,A) Work with Goodwill to help a senior develop new skills and talents, and build their financial security by providing an opportunity to update their job skills, build their work experience, and build their confidence. (S,C)
- 76 -
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Finance Department
Fiscal Year Ending June 30, 2018 Enterprise Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 274,374 $ 251,283 $ 293,317 $ 343,030 $ 49,713 16.9 Overtime 5,239 9,811 5,675 5,500 (175) (3.1) FICA Expense 38,430 19,223 22,873 26,663 3,790 16.6 SC Retirement Expense 69,618 29,048 33,675 42,810 9,135 27.1 Retiree Health Care -OPEB 1,750 2,300 - - - - Health Insurance - Employee 67,998 69,105 51,921 62,956 11,035 21.3 Other Post Employment Benefits (OPEB) - - 9,105 9,105 - - Workers Compensation Insurance 2,813 3,675 3,552 7,444 3,892 109.6 Unemployment - - 987 1,150 163 16.6 Wellness Program 489 489 515 515 - -
Total Salaries & Fringes Before Allocation 460,712 384,934 421,620 499,173 77,553 18.4
General & Administrative Allocation 238,434 291,463 316,527 343,632 27,105 8.6
Total Salaries & Fringes 699,146 676,397 738,147 842,805 104,658 14.2
OPERATING EXPENDITURES Contractual Services 103,724 89,374 113,185 123,685 10,500 9.3 Damages 307 - - - - - Dues & Subscriptions - 122 90 90 - - Fuels 6,115 6,252 11,200 11,200 - - Meetings & Meals 139 197 300 300 - - Meters, Pipes & Fittings 2,232 1,328 3,000 3,000 - - Non-Capital - Computer Supplies 11 - - - - - Non-Capital - Equipment 295 - 100 100 - - Non-Capital - Furniture & Fixtures 541 - 250 250 - - Non-Capital - Small Tools 1,154 55 1,000 1,000 - - Office Supplies 2,096 2,140 3,000 3,000 - - Office Supplies - Postage 75,030 68,722 83,900 90,600 6,700 8.0 Permits & Licenses 34 - - - - - Printing & Publishing 165 576 400 400 - - Professional Services - Audit 7,700 11,000 11,000 11,000 - - Professional Services - Legal ------Repairs - Automotive 895 1,006 2,400 2,400 - - Repairs - Computers 1,076 3,370 1,500 1,500 - - Repairs - Equipment - - 254 254 - - Screening & Shots 66 55 206 206 - - Supplies 359 427 880 730 (150) (17.0) Travel & Training 493 3,984 6,700 6,700 - - Uniforms 634 914 1,100 1,100 - - Utilities - Tele-Communications 1,098 1,240 1,500 1,500 - -
Total Operating Expenditures 203,517 190,762 241,965 259,015 17,050 7.0
General & Administrative Allocation 36,231 43,434 51,531 36,441 (15,090) (29.3)
Total Expenditures 938,894 910,593 1,031,643 1,138,261 106,618 10.3
Capital Outlay Before Allocation ------
Capital Outlay Allocation - 1,405 600 5,400 4,800 800.0
Total Expenditures and Capital Outlay$ 938,894 $ 911,998 $ 1,032,243 $ 1,143,661 $ 111,418 10.8
- 77 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 Enterprise Fund
UTILITIES
Town Administrator
Utilities Director
Water & Sewer Systems Deeds & Easements Development
Water & Sewer Systems Related Contractual Maintenance Matters
DHEC Coordination
The Utilities Department oversees the maintenance of the water and sewer lines for the Town of Lexington. The department currently handles the maintenance of 300 miles of sewer lines, 216 miles of water lines, 4,466 manholes, 1,043 fire hydrants, 79 pump stations, 3 elevated water storage tanks, 2 ground water storage tanks, 4 high service pumps, 12.45 MGD capacity at City of Cayce, and 34 staff members.
Achievements for FY 2017:
12/14 Mile Creek system upgrade – Metering Station. (S,V) Barr Road and Prescott Glenn lift station and force main. (S,V) South Church Street water line replacement. (S,V) East Main Street water line replacement. (S,V) Continue with the new CMOM plan to upgrade training and our collection system. (S,A,R) Generate new specifications for pump stations and control panels. (S,V) Rehabilitate a portion of Town’s original sewer system. (S,A)
Goals and Objectives for FY 2018:
Easement acquisitions for 12/14 Mile Creek. (S,V) Highway 378 West relocation associated with the DOT bridge project. (S,V) New storage and office space for Utilities. (S,A) Continue rehabilitation of original sewer system. (S,A) Create new interconnect to the Joint Water and Sewer Commission. (S,V) Start installation of new meter reading system. (S,V,A) Replace water lines on Mill Street and a portion of Northwood. (S,A) Cromer Road Pump Station. (S,V,A)
- 78 -
S-Service, V-Vision, C-Community, I-Integrity, A-Accountability, R-Responsive Town of Lexington, South Carolina Utilities Department
Fiscal Year Ending June 30, 2018 Enterprise Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries $ 1,613,712 $ 1,468,419 $ 1,725,758 $ 1,818,419 $ 92,661 5.4 Overtime 96,391 122,117 86,650 126,000 39,350 45.4 FICA Expense 127,148 112,334 138,649 148,748 10,099 7.3 SC Retirement Expense 271,238 169,749 205,331 239,605 34,274 16.7 Retiree Health Care -OPEB 10,319 12,968 - - - - Health Insurance - Employee 248,156 264,517 273,627 288,575 14,948 5.5 Other Post Employment Benefits (OPEB) - - 41,481 41,481 - - Workers Compensation Insurance 44,819 47,192 51,821 49,695 (2,126) (4.1) Unemployment - - 5,981 6,417 436 7.3 Wellness Program 2,641 2,641 3,113 3,113 - -
Total Salaries & Fringes Before Allocation 2,414,424 2,199,937 2,532,411 2,722,053 189,642 7.5
General & Administrative Allocation ------
Total Salaries & Fringes 2,414,424 2,199,937 2,532,411 2,722,053 189,642 7.5
OPERATING EXPENDITURES Advertising 5,144 2,277 5,500 1,500 (4,000) (72.7) Contractual Services 382,843 507,439 393,900 423,900 30,000 7.6 Contractual Services - Sludge Removal 26,822 78,000 2,000 2,000 - - Damages 2,360 2,027 800 800 - - Deeds & Easements 40 47 500 500 - - Dues & Subscriptions 3,697 2,448 2,840 2,840 - - Fuels 76,717 76,219 70,000 72,500 2,500 3.6 Lab Test 27,726 6,943 18,500 18,500 - - Meetings & Meals 1,292 831 2,000 2,000 - - Meters, Pipes & Fittings 249,906 210,442 205,000 205,000 - - Non-Capital - Computer Supplies 20,545 37,185 5,000 5,000 - - Non-Capital - Equipment 40,456 9,685 26,680 24,880 (1,800) (6.7) Non-Capital - Furniture & Fixtures 302 1,305 1,000 1,300 300 30.0 Non-Capital - Small Tools 18,324 9,662 15,000 18,000 3,000 20.0 Office Supplies 4,049 2,909 3,500 4,000 500 14.3 Office Supplies - Postage 5,493 1,965 10,400 4,000 (6,400) (61.5) Permits & Licenses 24,752 33,771 23,500 24,000 500 2.1 Printing & Publishing ------Professional Services - Engineering 10,320 3,178 10,400 10,600 200 1.9 Professional Services - Legal 126,891 72,847 2,145 59,000 56,855 2,650.6 Rental - Equipment 5,636 2,124 11,000 8,000 (3,000) (27.3) Repairs - Automotive 39,837 34,747 26,000 31,000 5,000 19.2 Repairs - Building & Facilities 11,145 718 1,500 1,500 - - Repairs - Equipment 88,799 39,139 75,000 63,000 (12,000) (16.0) Screening & Shots 2,840 2,320 1,700 3,200 1,500 88.2 Supplies 186,329 160,438 160,000 155,000 (5,000) (3.1) Travel & Training 27,892 27,216 40,700 47,700 7,000 17.2 Uniforms 22,208 18,860 24,000 26,000 2,000 8.3 Utilities - Electricity 378,579 334,310 431,000 390,645 (40,355) (9.4) Utilities - Tele-Communications 32,903 27,706 26,000 40,249 14,249 54.8 W/S - Sewer Treatment 2,433,486 2,080,657 2,235,000 2,504,000 269,000 12.0 W/S - Water Purchases 1,104,070 1,054,535 1,000,000 1,500,000 500,000 50.0
Total Operating Expenditures 5,361,403 4,839,876 4,830,565 5,650,614 820,049 17.0 General & Administrative Allocation ------
Total Expenditures 7,775,827 7,039,813 7,362,976 8,372,667 1,009,691 13.7
Capital Outlay Before Allocation 158,428 365,900 654,150 718,200 64,050 9.8
Capital Outlay Allocation ------Total Expenditures and Capital Outlay$ 7,934,255 $ 7,405,713 $ 8,017,126 $ 9,090,867 $ 1,073,741 13.4
- 79 - Town of Lexington, South Carolina Positions By Department
Fiscal Year Ending June 30, 2018 Enterprise Fund
Prior Year Current Year Budgeted FY 2016 FY 2017 FY 2018 Finance Accounts Receivable Supervisor 1 1 1 Accounting Clerk/Customer Service 2 2 3 Accounting Clerk 1 1 1 Meter Technician 2 2 2 Total 6 6 7
Utilities Director of Utilities 1 1 1 Superintendent, Utilities 1 1 1 Wastewater Maintenance Supervisor 1 1 1 Water Maintenance Supervisor 1 1 1 Water/Sewer Maintenance Technician III 13 13 13 Water/Sewer Maintenance Techician II 12 14 14 Environmental System Operator III 1 - - Environmental System Operator II 1 - - Inspector 1 1 2 Administrative Assistant 1 1 1 Secretary 1 1 1 Clerical Assistant -11 Total 34 35 36
Total Enterprise Fund 40 41 43
- 80 - Town of Lexington, South Carolina New Personnel
Fiscal Year Ending June 30, 2018 Enterprise Fund
FINANCE UTILITIES TOTALS FY 2018 FY 2018 FY 2018 Salary$ 37,511 $ 54,469 $ 91,980 FICA 2,870 4,167 7,037 SC Retirement 4,655 6,760 11,415 SC Group Life 56 82 138 Health Insurance 12,371 12,371 24,742 Workers Compensation Insurance 1,110 6,596 7,706 Unemployment 124 180 304 Total Salaries & Fringes Before Allocation 58,697 84,625 143,322 General & Administrative Allocation 10,106 - 10,106 Total Salaries & Fringes 68,803 84,625 153,428
Fuels - 2,500 2,500 Non-Capital Small Tools - 2,000 2,000 Travel & Training - 1,500 1,500 Screening & Shots - 500 500 Uniforms - 2,000 2,000 Total Other Expenditures - 8,500 8,500
Total Capital - 28,000 28,000 General & Administrative Allocation 4,800 - 4,800 Total General & Administrative Allocation 4,800 28,000 32,800
Totals $ 73,603 $ 121,125 $ 194,728 (1) (2)
Notes: (1) Customer Service Representative (2) Inspector
- 81 - Town of Lexington, South Carolina Enterprise Fund Debt Service
Fiscal Year Ending June 30, 2018
FY 2018
Capacity Payments $ 288,841 Series 2001A Revenue Bonds 67,000 Series 2009 Revenue Bonds 522,075 Series 2010 Revenue Bonds 795,525 Series 2011 Revenue Bonds 1,275,825 Series 2012 Revenue Bonds 250,838 Series 2014 Revenue Bonds 471,240
Total Debt Service $3,671,344
- 82 - Town of Lexington, South Carolina Capital Equipment
Fiscal Year Ending June 30, 2018 Enterprise Fund
# FY 2018
Finance Department Allocation to Enterprise Fund$ 5,400 Total Finance 5,400
Planning, Building and Technology Department Allocation to Enterprise Fund 62,100 Total Planning, Building and Technology 62,100
Utilities Department New 4x4 Extended Cab pickup to replace U-16 1 28,000 Mini Excavator 1 65,000 5 Ton Flat Bed Equipment Trailer 1 8,200 Lateral Sewer Inspection Camera 1 13,000 Auto Crane - 74,000 John Deere - 59,000 New Trailer Mounted Sewer cleaner 1 69,000 New Service Truck to replace U-12-1 1 37,000 New Service Truck to replace U-12-3 1 37,000 New 4x4 Extended Cab Pickup to replace U-12-4 1 28,000 New 4x4 Extended Cab Pickup to replace U-12-15 1 28,000 4" Trailer Mounted Emergency Pump 1 67,000 Spare Drives for Pump Stations 7 25,000 Replace Pumps and Rails-Palmetto Pump Station 1 26,000 Replace Pumps and Rails-Oak Pointe Pump Station 1 26,000 Replace Pumps and Rails-Rosewood Pump Station 1 10,000 Replace Nutrient Pump at Mill Steam to Eliminate Odors 1 5,000 Skid Steer Loader 1 85,000 New Hire-Service Truck 1 28,000 Total Utilities 718,200
Total Capital Equipment Requests $ 785,700
- 83 - Town of Lexington, South Carolina Capital Improvement Plan
Fiscal Year Ending June 30, 2018 Enterprise Fund
SEWER CIP FY 2018
12/14 Mile Creek System Upgrade - Phase II (Cromer Road Station)$ 3,150,000 Hwy 378 West - Relocations (SCDOT Bridge Project) 1,800,000 Northlake Rehabilitation 542,000 Manhole & Line Rehabilitation (Elm, South Lake, King) 540,000 South Lake Lift Station 400,000 Corley Mill Force Main 250,000 Hwy 378 Force Main Rehabilitation at Beechwood 200,000 14 Mile Creek (behind Lakewood) Erosion Mitigation & Reinforcement 200,000 Easement Acquisition 200,000 Twelve Mile Creek/Harbor Watch Manhole Rehabilitation 170,000 Sewer Line Replacement (Grouchos Section) 116,000 Manhole Rehabilitation (Various Locations) 83,000 South Lake Drive Line & Ditch Reinforcement 80,000 Air Release Valve & Saddle Replacements 24" Force Main 75,000 Shoal Creek Crossing on 12 Mile Creek 50,000 Appalachian Trail Line Reinforcement 50,000 I-20 Force Main Lowering @ Mineral Springs (SCDOT Project) 25,000 Beech Creek Valve Pit Replacement 25,000 Lori Court 17,000 Total Estimated Cost: 7,973,000
WATER CIP
New Storage & Office Space for Utilities 1,250,000 East Main Street Line Replacement (including Martel & South Crout) 690,000 Fixed Base System, Meter Upfits/Replacements 500,000 I-20 Interconnection Relocation 162,000 Cherokee Trail Relocation (SCDOT Bridge Project) 115,000 2" Mill Street & Northwood Line/Service Replacements 100,000 South Church Street Line Replacement 95,000 Glenway Line/Service Replacements 70,000 Pressure Reducing Valves (Saluda River Club) 50,000 Total Capital Improvement Projects - Water 3,032,000
Total Capital Improvement Projects (Net) $ 11,005,000
- 84 - Town of Lexington, South Carolina CIP FY 18- 22
Fiscal Year Ending June 30, 2018 Enterprise Fund
5 Year 2018 2019 2020 2021 2022 Total Sewer Projects: 12/14 Mile Creek System Upgrade - Phase II (Cromer Road Station)$ 3,150,000 $ 3,150,000 $ - $ - $ - $ 6,300,000 Pisgah Church Road Gravity Sewer - - 250,000 250,000 - 500,000 Hwy 378 West - Relocations (SCDOT Bridge Project) 1,800,000 - - - - 1,800,000 Northlake Rehabilitation 542,000 - - - - 542,000 South Lake Lift Station 400,000 - - - - 400,000 Twelve Mile Creek/Harbor Watch Manhole Rehabilitation 170,000 - - - - 170,000 Lori Court 17,000 - - - - 17,000 Hwy 378 Force Main Rehabilitation at Beechwood 200,000 - - - - 200,000 South Lake Drive Line & Ditch Reinforcement 80,000 - - - - 80,000 14 Mile Creek (behind Lakewood) Erosion Mitigation & Reinforcement 200,000 - - - - 200,000 Air Release Valve & Saddle Replacements 24" Force Main 75,000 - - - - 75,000 Manhole & Line Rehabilitation (Elm, South Lake, King) 540,000 - - - - 540,000 Manhole Rehabilitation (Various Locations) 83,000 - - - - 83,000 Sewer Line Replacement (Grouchos Section) 116,000 - - - - 116,000 I-20 Force Main Lowering @ Mineral Springs (SCDOT Project) 25,000 - - - - 25,000 Shoal Creek Crossing on 12 Mile Creek 50,000 - - - - 50,000 Beech Creek Valve Pit Replacement 25,000 - - - - 25,000 Appalachian Trail Line Reinforcement 50,000 - - - - 50,000 Corley Mill Force Main 250,000 1,750,000 3,000,000 - - 5,000,000 Abandon Chimney Ridge Pump Station - - 150,000 - - 150,000 - 85 Easement Acquisition 200,000 100,000 100,000 100,000 100,000 600,000 Line and Manhole Rehabilitation & Improvements - 500,000 500,000 500,000 500,000 2,000,000 Force Main Improvements - 50,000 75,000 100,000 100,000 325,000 Future Sewer System, Force Main, and Pump Station Improvements - - 50,000 75,000 100,000 225,000 7,973,000 5,550,000 4,125,000 1,025,000 800,000 19,473,000
Water Projects: New Storage & Office Space for Utilities 1,250,000 1,250,000 - - - 2,500,000 East Main Street Line Replacement (including Martel & South Crout) 690,000 - - - - 690,000 South Church Street Line Replacement 95,000 - - - - 95,000 I-20 Interconnection Relocation 162,000 - - - - 162,000 2" Mill Street & Northwood Line/Service Replacements 100,000 - - - - 100,000 Glenway Line/Service Replacements 70,000 - - - - 70,000 Pressure Reducing Valves (Saluda River Club) 50,000 - - - - 50,000 Cherokee Trail Relocation (SCDOT Bridge Project) 115,000 - - - - 115,000 Fixed Base System, Meter Upfits/Replacements 500,000 500,000 500,000 200,000 - 1,700,000 Above Ground Storage - - - 750,000 750,000 1,500,000 Future Water Main Replacements - 50,000 50,000 50,000 100,000 250,000 Future Water Main Extensions - 25,000 25,000 25,000 25,000 100,000 3,032,000 1,825,000 575,000 1,025,000 875,000 7,332,000
Total Capital Spending 11,005,000 7,375,000 4,700,000 2,050,000 1,675,000 26,805,000 Escalation Factor - 2.5% 2.5% 2.5% 2.5% - Cummulative Percentage Factor - 2.5% 5.0% 7.5% 10.0% - Total Escalated Capital Spending $ 11,005,000 $ 7,559,375 $ 4,935,000 $ 2,203,750 $ 1,842,500 $ 27,545,625 Rates Effective July 1, 2017
Water Rates Monthly Customer Service Charges / Meter Meter size Inside Town Outside Town 3/4”$ 7.39 $ 13.29 1”$ 13.67 $ 24.59 1-1/2”$ 18.47 $ 33.23 2” $ 36.93 $ 66.45 3”$ 96.01 $ 172.77 4”$ 177.26 $ 318.97 6"$ 232.66 $ 418.65
Volume Charges / Thousand Gallons Inside Town Outside Town Residential$ 4.12 $ 7.42 Commercial$ 3.84 $ 6.92 Industrial$ 3.84 $ 6.92
Sewer Rates Monthly Customer Service Charges / Meter Inside Town Outside Town $ 7.65 $ 13.01 Flat Rate (Non-Metered)$ 39.48 $ 67.16
Volume Charges / Thousand Gallons Inside Town Outside Town $ 5.31 $ 9.02
(Maximum of 10,000 gallon / mo. for residential customers)
Fire Protection Charges Inside Town Outside Town Sprinkler minimum ($ / mo.)$ 4.99 $ 9.96 Additional over 60 heads ($ / head / mo.)$ 0.07 $ 0.16 Commercial Fire Hydrant$ 10.38 $ 20.73
- 86 - Water and Sewer Connection Fees
Tap Fees Water Tap Fee$ 640.00 Sewer Tap Fee$ 510.00
Water Meter Fees (Fees vary by meter size) 3/4”$ 270.00 1”$ 350.00 1-1/2”$ 480.00 2” $ 600.00 3”$ 1,440.00 4"$ 1,800.00 6"$ 2,640.00
Capital Contribution Fees (per ERU) Inside Town Outside Town Water Capital Contribution Fee $ 1,150.00 $ 2,050.00 Sewer Capital Contribution Fee$ 1,900.00 $ 3,700.00
Ancillary Charges Related to Water, Sewer, and Stormwater
New Account Charge$ 20.00
Plan Review and Inspection Fee (1% of utility construction cost) Minimum$ 74.00 Maximum$ 1,150.00
Stormwater Plan & Inspection Fee (3% of stormwater construction cost) Minimum$ 74.00 Maximum$ 1,150.00
Sewer Inspection Fee$ 75.00 Sewer Re-inspection Fee$ 50.00
Water Service for Irrigation Purposes
Inside Town Outside Town Existing 3/4"$ 455.00 $ 655.00 New Tap 3/4"$ 520.00 $ 770.00 New Tap 1"$ 650.00 $ 1,000.00 New Tap 1 1/2"$ 1,105.00 $ 1,755.00 New Tap 2"$ 1,560.00 $ 2,610.00
- 87 - Town of Lexington, South Carolina Schedule of Sources and Uses
Fiscal Year Ending June 30, 2018 Debt Service Fund
SOURCES FY 2018
Transfer From General Fund $ 772,605
Total Sources 772,605
USES
Debt Service (COP & GO Bond) 772,605
Total Uses 772,605
Excess (Deficiency) of Sources $ -
- 88 - Town of Lexington, South Carolina Schedule of Sources and Uses
Fiscal Year Ending June 30, 2018 Debt Service Fund
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% SOURCES ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
Transfer From General Fund$ 890,526 $ 693,700 $ 693,700 $ 772,605 $ 78,905 11.4 Transfer From Alcohol Permits Fund 34,250 33,746 33,746 - (33,746) (100) Interest 5 40 - - - -
Total Sources 924,781 727,486 727,446 772,605 45,159 6.2
USES
Debt Service (COP, GO Bond, & BAN) 596,793 727,446 727,446 772,605 45,159 6.2
Total Uses 596,793 727,446 727,446 772,605 45,159 6.2
Excess (Deficiency) of Sources$ 327,988 $ 40 $ - $ - $ - -
- 89 - Town of Lexington, South Carolina Schedule of Sources and Uses
Fiscal Year Ending June 30, 2018 Special Revenue Funds
VICTIMS' HOSPITALITY STREETS & ADVOCATE TAX INFRASTRUCTURE COMBINED REVENUE FY 2018 FY 2018 FY 2018 FY 2018
Hospitality Tax$ - $ 2,500,000 $ - $ 2,500,000 Fines and Forfeitures 39,243 - - 39,243
Total Revenue 39,243 2,500,000 - 2,539,243
OPERATING EXPENDITURES
Victims' Advocate 74,243 - - 74,243
Total Operating Expenditures 74,243 - - 74,243
OTHER SOURCES AND (USES)
Capital Outlay - (2,000,000) (500,000) (2,500,000) Transfer (to)/from General Fund 35,000 (500,000) 500,000 35,000
Total Other Sources and (Uses) 35,000 (2,500,000) - (2,465,000)
Excess (Deficiency) of Sources$ - $ - $ - $ -
- 90 - Town of Lexington, South Carolina Schedule of Sources and Uses
Fiscal Year Ending June 30, 2018 Special Revenue Funds
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% REVENUE ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
Hospitality Tax$ 1,933,233 $ 2,250,000 $ 2,400,000 $ 2,500,000 $ 100,000 4.2 Other Governments 32,299 - - - - - Fines and Forfeitures 36,676 29,000 35,031 39,243 4,212 12.0
Total Revenue 2,002,208 2,279,000 2,435,031 2,539,243 104,212 4.3
OPERATING EXPENDITURES
Victims' Advocate 69,112 68,384 71,031 74,243 3,212 4.5
Total Operating Expenditures 69,112 68,384 71,031 74,243 3,212 4.5
OTHER SOURCES AND (USES)
Interest Income 433 1,575 - - - - Capital Equipment (32,299) - - - - - Capital Projects (327,103) (500,000) (2,400,000) (2,500,000) (100,000) 4.1 Transfer (to)/from General Fund 30,000 36,000 36,000 35,000 (1,000) (2.8)
Total Other Sources and (Uses) (328,969) (462,425) (2,364,000) (2,465,000) (101,000) 4.3
Excess (Deficiency) of Sources$ 1,604,127 $ 1,748,191 $ - $ - $ - -
- 91 - Town of Lexington, South Carolina
Fiscal Year Ending June 30, 2018 Special Revenue Funds
VICTIMS’ ADVOCATE
Town Administrator
Police
Victims’ Advocate
The Victims’ Advocate strives to:
Provide services to all victims of a crime within 24 hours. Provide referrals for crisis counseling Assist victims in securing restraining orders. Provide referrals for financial assistance. Notify victims of all court hearings. Attend with or represent victims at court hearings. Provide public information seminars.
The Victims’ Advocate can also provide information on the SC Victims’ Compensation Fund. This resource is intended to help individuals with medical expenses, loss of earnings, counseling expenses or funeral expenses that result from a crime.
- 92 - Town of Lexington, South Carolina Victims' Advocate
Fiscal Year Ending June 30, 2018 Special Revenue Funds
FY 2017 FY 2016 FY 2017 AMENDED FY 2018 $$$ %%% ACTUAL ESTIMATE BUDGET BUDGET VARIANCE VARIANCE
EXPENDITURES
SALARIES & FRINGES Salaries$ 53,066 $ 53,699 $ 54,086 $ 56,183 $ 2,097 3.9 Overtime 405 - 580 - (580) (100.0) FICA Expense 4,059 4,108 4,182 4,298 116 2.8 SC Retirement Expense 6,771 7,378 6,063 8,225 2,162 35.7 Health Insurance - Employee 174 22 187 198 11 5.9 Workers Compensation Insurance 2,333 - 2,076 1,477 (599) (28.9) Unemployment - - 180 185 5 2.8 Wellness Program ------
Total Salaries & Fringes Before Allocation 66,807 65,207 67,354 70,566 3,212 4.8
General & Administrative Allocation ------
Total Salaries & Fringes 66,807 65,207 67,354 70,566 3,212 4.8
OPERATING EXPENDITURES Contractual Services 2 - - - - - Dues & Subscriptions - 25 25 25 - - Fuels 1,457 2,000 2,500 2,500 - - Non-Capital - Equipment ------Office Supplies 385 75 75 75 - - Office Supplies - Postage 177 277 277 277 - - Repairs - Automotive - 300 300 300 - - Travel & Training ------Utilities - Tele-Communications 225 500 500 500 - -
Total Operating Expenditures 2,245 3,177 3,677 3,677 - -
General & Administrative Allocation ------
Total Expenditures 69,052 68,384 71,031 74,243 3,212 4.5
Capital Outlay Before Allocation 32,299 - - - - -
Capital Outlay Allocation ------
Total Expenditures and Capital Outlay$ 101,351 $ 68,384 $ 71,031 $ 74,243 $ 3,212 4.5
- 93 - Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2018 ______
GLOSSARY OF TERMS
Accounting System: The total set of records and procedures which are used to record, classify, and report information on the financial status and operations of an entity.
Accrual Basis of Accounting: A basis of accounting in which transactions (debts and credits) are recognized at the time they are incurred, as opposed to when cash is received or spent.
Adoption: Formal action by the Town Council that sets the spending limits for the fiscal year.
Allocation: The portion of an appropriation which is designated for expenditure by specific organization units and/or for specific purposes.
Annual Operating Budget: The Town’s plan of current expenditures and the proposed means of financing them. The annual operating budget is the primary controlling document for most of the Town’s spending, financing, and/or acquisition activities.
Appropriation: The legal authorization granted by a legislative body (the Town Council) to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in both amount and time.
Appropriation Ordinance: The Town’s legal instrument by which budgets are set and adopted on a line-item basis.
Balanced Budget: A budget in which current revenues and other sources of funds equal current expenditures and other uses of funds.
Bond: A written promise to pay a specified sum of money, called the face value or principal amount, at a specific date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate.
Budget: A comprehensive financial plan of operation which incorporates an estimate of proposed expenditures for a given period and the proposed means of financing them.
Budget Calendar: The schedule of key dates or milestones which the Town follows in the preparation and adoption of the budget.
Budget Message: A general discussion of the proposed budget presented in writing as a part of the budget document. The budget message explains principal budget issues against the background of the present economy.
- 94 - Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2018 ______
Capital Contribution Fee: A conditional transfer payment to a recipient for a capital project or asset, for which the Government will not receive any goods or services. Capital contribution payments are conditional on performance, achievement, or the receipt of capital goods, and are subject to audit or other reporting requirements.
Capital Improvement Program (CIP): A plan for purchasing, leasing, and/or constructing the equipment or property needed to complete the Town’s long-term improvement projects. The plan details by year (over a fixed number of years) for each project. The plan also specifies the resources estimated to be available to pay for the project expenditures.
Capital Outlay: (Also called Capital Expenditures.) Equipment with a value in excess $500 and with an expected life of more than one year.
Capital Project: Construction, purchase or major renovation of Town infrastructure with a cost of at least $20,000, or equipment with a cost of at least $50,000 and which results in a fixed asset.
Certificates of Participation (COPS): A financing instrument by which certificates or securities are sold to investors who underwrite a project. The issuance of COPs is secured by lease-purchase agreements to which the Town is a party.
Debt: An obligation resulting from borrowed money or from the purchase of goods and services. Debts of government include bonds and notes.
Debt Coverage Ratio: A calculation the banks use to determine the capability of an entity to pay its debt.
Debt Limit: The maximum amount of general obligated debt which is legally permitted. The State of South Carolina forbids cities from incurring debt in excess of 8% of the total assessed valuation of taxable property within the Town.
Debt Service: The payment of principal and interest on borrowed funds, such as bonds.
Department: A major administrative unit of the Town which manages an operation or group of related operations within a functional area.
Depreciation: The decrease in value of physical assets due to use and the passage of time.
Enterprise Fund: A fund established to account for operations: (a) financed through user charges and operated in a manner similar to private businesses, where the intent is to
- 95 - Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2018 ______
cover the cost of providing goods and services to the general public on a continuing basis; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and\or net income is appropriate for capital maintenance, public policy, or other purposes. The Town’s Enterprise Fund is for water, wastewater, and storm water.
Estimated Revenue: The amount of projected revenue to be collected during the fiscal year.
Expenditures/Expenses: The amount of cash paid or to be paid for a service rendered, goods received or an asset purchased.
Fiscal Year (FY): A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. The Town of Lexington’s fiscal year begins July 1st and ends the following June 30th.
Fixed Asset: (Also called Capital Assets.) Tangible or intangible items acquired for use in operations that will benefit more than one fiscal year. For practical application, the Town only capitalizes assets with a cost excess of $5,000.
Fund: A fiscal and accounting entity that has a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations.
Fund Balance: The difference between governmental fund assets and liabilities, also referred to as fund equity.
Generally Accepted Accounting Principles (GAAP): A body of accounting and financial reporting standards set by the Governmental Accounting Standards Board (GASB) for state and local governments.
General Fund: The fund used to account for all financial resources except those required to be accounted for in another fund.
General Obligation (GO) Bonds: When the Town pledges its full-faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (GO) bonds. Sometimes the term is used to refer to bonds which are repaid from taxes and other general revenue.
- 96 - Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2018 ______
Governmental Accounting Standards Board (GASB): The authoritative accounting and financial reporting standard-setting body for government entities.
Governmental Funds: Those funds through which more governmental functions typically are financed. The acquisition, use and financial resources and the related current liabilities are accounted for through governmental funds (General, Special Revenue, Capital Projects, and Debt Service Funds).
Interfund Transfers: Amounts transferred from one fund to another, generally for expenses incurred but paid from another fund for services rendered or for account tracking purposes.
Intergovernmental Revenue: Revenue received from other governments, whether local, state or federal, usually in the form of grants, entitlements, shared revenues or payments in lieu of taxes.
Legal Debt Margin: The difference between an entity’s actual debt and the allowed amount (debt limit).
Levy: To impose taxes, special assessments, or service charges for the support of Town activities.
Long Term Debt: Any unmatured debt that is not a fund liability since it is not currently due, such as outstanding bonds issued by the Town.
Major Fund: Funds whose revenues, expenditures/expenses, assets, or liabilities (excluding extraordinary items) are at least 10 percent of corresponding totals for all governmental or enterprise funds and at least 5 percent of the aggregate amount for all governmental and enterprise funds for the same item. Any other government or enterprise fund may be reported as a major fund if the government’s officials believe that fund is particularly important to financial statement users.
Modified Accrual Accounting: A basis of accounting in which expenditures are accrued but revenues are accounted for on a cash basis. This accounting technique is a combination of cash and accrual accounting since expenditures are immediately incurred as a liability while revenues are not recorded until they are actually received or are “measurable” and available. It is recommended as the standard for most governmental funds.
Operating Budget: A financial plan for the Town’s general operations, such as salaries, utilities and supplies.
- 97 - Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2018 ______
Operating Transfers: Legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. An example would be the transfer of funds from the general fund or an enterprise fund to an internal service fund to finance the services provided by the internal service fund.
Ordinance: A formal legislative enactment by the governing board of a municipality (the Town Council). If it is not in conflict with any higher form of law, such as a State statute, a Federal law, or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less formality and has a lower legal status. Ordinarily, the Town’s statutes or charter will specify or imply those legislative actions which must be by ordinance and those which may be by resolution.
Property Tax: Property taxes are levied on both real and personal property according to the property’s assessed valuation and the tax rate applied.
Proposed Budget: The budget as formulated and proposed by the budget-making authority (the Town Administrator). It is submitted to the legislative body (the Town Council) for review and approval.
Reserve: An account used to earmark a portion of the fund balance. This may be done for various reasons. The most common are to indicate that a portion of the fund balance is not available for general expenditures or the amount has been legally segregated for specific future use.
Revenue: Income received or anticipated from taxes or other sources, such as business licenses, user fees, fines, and investments.
Revenue Bonds: When a government issues bonds which do not pledge the full faith and credit of the jurisdiction, it issues limited liability revenue bonds. Typically, pledges are made to dedicate one specific revenue source to repay these bonds. Revenue bonds are not included in the 8% general obligation debt limit set by the State. The Town’s revenue bonds are repayable from utility user charges.
Salaries and Fringes: The costs associated with compensating employees for their labor.
Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes.
- 98 - Town of Lexington, South Carolina Glossary of Terms
Fiscal Year Ending June 30, 2018 ______
Supplies: A cost for minor items (individually priced at less than $500) required by departments to conduct their operations.
Taxes: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit, such as police services, planning, and parks etc. This term does not include specific charges such as special assessments or user charges.
Trend Analysis: A comparative analysis of an entity’s financial ratios over time.
User Charge: The payment of a fee for direct receipt of a public service by the party benefiting from the service.
Working Capital: An amount calculated by subtracting current liabilities from current assets. This is an indicator of the liquidity of an entity.
- 99 - Town of Lexington, South Carolina Glossary of Acronyms
Fiscal Year Ending June 30, 2018 ______
GLOSSARY OF ACRONYMS
AET: Alcohol Enforcement Team
CALEA: The Commission on Accreditation for Law Enforcement Agencies Incorporated
CAFR: Comprehensive Annual Financial Report
CAT: Community Action Team
CCF: Capital Contribution Fees
CIP: Capital Improvement Plan
CMOM: Capacity, Management, Operation and Maintenance
CMSA: Columbia Metropolitan Statistical Area
COG: Council of Government
COLA: Cost of Living Adjustment
COPS: Certificates of Participation
DUI: Driving Under the Influence
FBI: Federal Bureau of Investigation
FOG: Fats, Oils and Grease
FY: Fiscal Year
GAAFR: Governmental Accounting Auditing and Financial Reporting
GAAP: Generally Accepted Accounting Principles
GASB: Governmental Accounting Standards Board
GFOA: Government Finance Officers Association
- 100 - Town of Lexington, South Carolina Glossary of Acronyms
Fiscal Year Ending June 30, 2018 ______
GO: General Obligation Bonds
LOCC: Lexington One Community Coalition
LRADAC: Lexington-Richland Alcohol and Drug Abuse Council
MGD: Million Gallons per Day
NCIC: National Crime Information Center
NLC: National League of Cities
PBT: Planning, Building and Technology
RAIDS: Regional Analysis and Information Data Sharing
RICO: Racketeer Influenced and Corrupt Organizations
SC DHEC: South Carolina Department of Health and Environmental Control
SCADA: Supervisory Control and Data Acquisition
SCDOT: South Carolina Department of Transportation
SLED: State Law Enforcement Division
SO: Special Operations
SWAT: Special Weapons and Tactics
VIP: Volunteers in Policing
WWTP: Wastewater Treatment Plant
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