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Village of Lemont

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Village of Lemont Village of Lemont VILLAGE BOARD COMMITTEE OF THE WHOLE MEETING December 21, 2020 – 6:30 PM Zoom Meeting AGENDA Please view the agenda under "Upcoming Events" for directions for public comment, registering for the meeting, and how to view the meeting. I. Call to Order II. Roll Call III. Discussion Items III.A Fiscal Year 22 Financial Update III.B Lemont Trail Connection Bridge III.C Update on Tri-Central Project Main Channel Parcel 23.04 (Tri-Central) III.D Army Corps Partnerships and Grant Opportunities IV. Unfinished Business Cook County Highway Department Coordination Updates: 127th St Crosswalk, other partnerships V. New Business VI. Audience Participation 1. Please use "Raise Your Hand" feature in Zoom to speak and the host will unmute you when it is your turn to speak. 2. Mention your first and last name clearly for meeting minutes purposes. 3. Each person gets maximum 3 minutes to speak. 1 VII. Executive Session Discussion Under Chapter 5 ILCS 120 VIII. Adjourn 2 418 Main Street | Lemont, IL 60439 TO: Village Board Committee of the Whole Meeting FROM: Chris Smith, Finance THROUGH: George Schafer, Village Administrator SUBJECT: Fiscal Year 22 Financial Update DATE: December 21, 2020 SUMMARY/BACKGROUND As of November 30, 2020, the Village of Lemont is in it's 7 month of the FY21 Fiscal Year. The pandemic has provided many challenges and obstacles for the current year. Before the adoption of the FY21 Budget staff reduced many of the projected revenues for FY21 as well as certain capital equipment expenditures. The conservative philosophy has played well for the Village. Most revenues and expenditures are in line with the FY21 budget. The attached reports outline where the Village is at in terms of revenues and expenditures. Currently, the Village is on track with both revenues and expenditures. Finance continues to monitor the revenues on a monthly basis to ensure we are in line with budget. The Village has amended the budget during the first quarter and will look at a possible amendment in the third quarter after the winter season. The attached cash report illustrates the current position and past position the Village has been in for cash and investments. Through this report one can see that the 1% non home rule sale tax assisted the Infrastructure Fund with projects as well as fund balance. The additional funding in the Water/Sewer fund represents the balance of the bonds the Village issued for the well. Overall, the cash and investment balance is strong. In the next couple of months staff is preparing the FY22 Proposed Budget. The attached financials as well as information provided by other municipalities and organizations will be used for forecasting purposes. As in the past staff will stay with a conservative approach to budgeting. ANALYSIS Consistency with Village Policy Budget (if applicable) STAFF RECOMMENDATION Review and discuss the updated report. BOARD ACTION REQUESTED Discussion on the FY21 Budget ATTACHMENTS fy2021 7 month.pdf 3 Nov 2020 cashreport.pdf 4 VILLAGE OF LEMONT 7 month FINANCIAL REPORT May 1 until November 30, VILLAGE OF LEMONT 2020 GENERAL FUND 7 Month Financial Report for FY 2021 REVENUE Fiscal Calendar 2021 Fiscal Year 2020 Amended YTD Amount % Collected YTD Amount Charges for Services 363,000 240,695 66% 260,006 Fines and Fees 261,000 157,476 60% 204,620 Interest Income 50,000 57,477 115% 88,362 Intergovernmental Revenues 5,193,880 3,703,892 71% 3,509,701 Sales Tax 2,008,000 1,264,888 63% 1,231,078 Income Tax 1,400,000 1,058,012 76% 1,055,183 Local Use 504,000 382,341 76% 293,814 } sub category Video Gaming 177,000 93,678 53% 150,385 of Intergovernmental Licenses and Permits 1,394,900 1,133,548 81% 1,226,355 Miscellaneous Revenues 353,455 95,980 27% 177,169 Taxes (includes property taxes) 4,102,698 2,010,097 49% 2,175,031 Grand Total 11,718,933 7,399,165 63% 7,641,244 Revenues that are received monthly or quarterly should be at 59% or higher except for license and permits as they are seasonal. Intergovernmental revenues include Income Tax, Retail Sales Tax, local use and other reimbursement revenue. Retail Sales tax is on course slightly higher than anticipated; however, the Village has only seen revenue from May until August sales Income tax is also on course with last year; however, we anticipated a large drop. Video gaming revenue will continue to struggle during the pandemic ** Staff is monitoring these revenues in that they are economically drivin and can change Licenses and Permits are on course with budget because we cut the FY21 budget. The year to date is slighly off, which represents the slowing of the economy Property tax, which is in the taxes categorty is trending slightly lower than budget Other Funds Fiscal Year 2021- 7 Month Financial Report Fiscal Calendar 2021 Fiscal Year 2020 Adopted Budget YTD Amount % Collected YTD Amount IMRF/SS 728,668 342,814 47% 304,058 MFT 587,956 723,702 123% 307,000 Infrastructure Improvement 1,589,680 1,114,436 70% 267,728 Water & Sewer 8,233,293 3,777,083 46% 3,629,261 Revenues that are received monthly or quarterly should be at 59% or higher MFT- The Village will receive approximatley $700k in additional MFT funds under the Rebuild IL. So far we have received $350K. Infrastructure fund is new for FY20. It is supported by the non-home rule sales tax that is effective July 2019, thus year to date in fY20 is only $30K. The non home rule sales tax is in line with budget. Water revenue is based on charges for services 5 VILLAGE OF LEMONT 7 MONTH FY21 FINANCIAL REPORT MAY 1, 2020- November 30, 2020 VILLAGE OF LEMONT GENERAL FUND Fiscal Year 2021- May-November 30, 2020 EXPENDITURES Fiscal Calendar 2021 Amended YTD Amount % Used Capital Outlay 295,139 324,023 110% Materials & Supplies 650,661 290,462 45% Other Expenses 188,039 31,065 17% Other Financing Uses 1,107,275 1,107,725 100% Outside Services 2,560,761 951,286 37% Personnel Services 6,746,078 3,513,040 52% Professional Development 163,680 43,753 27% Grand Total 11,711,633 6,261,354 53% Capital outlay contains equipment and vehicles. Police vehicles were on order in FY20, and received in FY21- budget amendment was completed Other Financing Uses is the transfer to Debt Service Fund. Overtime in lower than last year due to cancelled events- police did incur overtime during the unrest All Other Funds Fiscal Year 2021- May-November 30, 2020 Fiscal Calendar 2021 Adopted Budget YTD Amount % Used IMRF/SS 621,139 389,773 63% MFT 587,956 324,337 55% Infrastructure 1,414,080 863,501 61% Water & Sewer 8,233,293 4,176,374 51% The operating funds are at the desired level. The items that are over or extremely under the 59% mark are either capital or one time expenditures. Many of the road projects have been encumbered; however, the expenditure will only be reflected when the invoice is paid. 6 VILLAGE OF LEMONT CASH & INVESTMENTS AS OF NOVEMBER 30, 2020 Cash & Investments by Fund 2020 2019 2018 2017 General Fund 5,355,788 3,862,356 4,695,388 4,357,436 Working Cash Fund 815,765 816,183 816,196 816,671 IMRF and Social Security Funds 60,589 42,245 21,128 (44,332) Murdere & Violent Offender Fund 20 - - - Motor Fuel Tax Fund 1,060,367 567,758 541,464 461,070 State Funds 153,221 150,256 127,274 132,079 TIF Funds 318,650 286,607 135,813 179,400 Special Service Area Fund - - - 90,895 Gateway Property Acquisition Fund 1 1 1 418 Infrastructure Fund 723,126 527,215 (452,686) (681,344) Village Hall Improvement Fund 0 0 - 10,358 Water & Sewer Fund 6,501,253 2,184,338 2,652,267 2,559,183 Parking Lot and Garage Funds 195,793 619,640 (185,218) 84,143 Total 15,184,574 9,056,600 8,351,627 7,965,978 Cash & Investments by Fund - Total $15,184,574 Infrastructure Fund Water & Sewer Fund 5% 43% Parking Lot and Garage Funds TIF Funds 1% 2% State Funds… Motor Fuel Tax Fund 7% General Fund Working Cash Fund 35% 5% Cash & Investments by Instrument First Midwest Bank 3,516,177 Fifth Third Bank 9,580 Illinois Funds 4,475,134 Restricted Bond Funds - IMET & Bernardi Investments 7,183,682 Total 15,184,574 Cash & Investments by Instrument - Total $15,184,574 First Midwest Bank 23% IMET & Bernardi Investments 47% Illinois Funds 30% 7 418 Main Street | Lemont, IL 60439 TO: Village Board Committee of the Whole Meeting FROM: Jason Berry, Community Development THROUGH: SUBJECT: Lemont Trail Connection Bridge DATE: December 21, 2020 SUMMARY/BACKGROUND The Village of Lemont has submitted a grant application to the Illinois Department of Transportation (IDOT) 2020 Cycle 14 Illinois Transportation Enhancement Program (ITEP) for the engineering and construction of the Lemont Trail Connection Bridge. The proposed bridge connects the Centennial Trail on the north bank of the Sanitary & Ship Canal (S&S) through a bicycle and pedestrian span across the canal to Lemont Downtown and the I&M Canal Trail. The project includes a new trail head and a proposed boat launch on the Des Plaines River. Critical to the construction of the proposed bike/ped bridge is coordination with the US Coast Guard. With assistance from Representative Lipinkski, the Coast Guard has agreed in a letter to the Congressman to consider a bridge with no-less than 25 foot vertical clearance over the S&S Canal.
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