Writer's Guide 6-17

Writer’s Guide Published by the Office of Marketing and Communications acronyms adviser Acronyms should be used to shorten phrases in Not advis “or.” An adviser is a teacher or order to save space or to avoid awkward professor that gives students academic advice. repetition of phrases. Acronyms are abbreviations of the things they represent and are formed by combining the first, and sometimes other, letters affect/effect of the principle words. Affect is a verb and means to act on. Effect is a noun and is something that is produced by When using an acronym for the first time, spell a cause. out and use the official name of the company or organization and follow it with the acronym in parentheses; after, an acronym may be used. afterward Capitalize acronyms and do not use periods. Afterward should never have an “s” at the end. academic degrees Agnesian HealthCare Initials may follow the recipient’s name, set off by Like Marian, it is sponsored by the Congregation commas, for masters and doctoral degrees (John of Sisters of St. Agnes. Smith, Ph.D.). Alumni The degree is properly called a bachelor’s degree The term applies to a person who attended or master’s degree, or a Bachelor of Science or Marian for at least one year. An alumnus is male, Master of Arts degree. an alumna is female, alumni refers to a group of males or a group of males and females, and In external communications, because the public alumnae refers to a group of females. assumes doctors to by physicians, the title Dr. should be used only for doctors of medicine, osteopathy or podiatric medicine. If using the a.m., p.m. term Dr. to describe a non-medical doctor, the When using a.m. and p.m., always keep person’s specialty should immediately follow the lowercase and always use periods. When writing person’s name (Dr. John Smith, a chemist). In any for a range of time, use “to” to connect, rather communications, the term Dr. and Ph.D. or Ed.D. than a dash mark. should not be used at the same time. For example, Dr. Firstname Lastname, Ed.D. Correct use: Dr. Firstname Lastname or Firstname ampersand/and Lastname, Ed.D. When writing, use an ampersand (&) in place of the word “and”, only if it is part of the official academic divisions name of a company or organization. Marian University has two colleges, the College of Arts and Sciences and the College of apostrophe the Professions. An “s” should not follow an apostrophe for a word where the last letter is S. Use an apostrophe to show a contraction of two terms academic titles or to show possession. Should be capitalized when preceding a name (Interim President Robert Fale), not otherwise. award If the word “award” is an essential part of the accept/except title, it should be capitalized; otherwise, it should Accept means to take in, agree to, or receive. be lowercase. Except means to leave out or omit.

backward capitalization Never put an “s” at the end. As a general rule, do not capitalize a term unless it is a proper noun. Also, do not capitalize general references to people or items that might be believe/feel/think capitalized in speciﬁc situations. These terms should be used accurately, and not to substitute one another. For example, we feel emotion and we think or believe ideas Cardinal Meyer Library or thoughts. Named for Cardinal Albert Gregory Meyer, brother of a former Marian registrar, Sister Mary Therese Meyer, CSA. Cardinal Meyer was board of trustees Archbishop of Milwaukee from 1953 to 1958 and When referencing the Marian Board of Trustees, Archbishop of Chicago from 1958 to 1965. capitalize in all formal references. Use lowercase when using only “trustees.” catalog bookstore Not catalogue. The Marian University Bookstore, called the Sabre Shop, is located in the Hornung Catholic and other religious Student Center. references and titles God: Capitalize God. buildings and rooms Example: Allah, the Father, the Son, Jesus The room number follows the building name: Christ, the Son of God, the Redeemer, the Regina 122, Administration 100, Stayer Holy Spirit, etc., and pronouns referring Center 119. to God. Life of Christ and Mary: Capitalize the names of campus chronology major events in Christ’s and Mary’s lives that do not include His or her Name: The Last Supper, Following are the years in which Marian the Cruciﬁxion, the Resurrection, the Ascension, buildings opened: the Immaculate Conception, the Assumption etc. 1961: Regina Hall Sacraments: Always capitalize. 1966: Administration Building, Ben Sadoff Holy Days: Always capitalize. Science Building, Cardinal Meyer Library, Catholic religious titles: Use Fr. to abbreviate for Dorcas Chapel Father, Msgr. to abbreviate for Monsignor, and 1968: Hornung Student Center, Naber Hall Sr. to abbreviate for Sister. Spell out Cardinal, 1982: Howard L. Sadoff Memorial Gymnasium Archbishop, Bishop, Brother, and Mother. 1988: Marian Townhouse Village Other Religious titles: The equivalent of 1994: Marian Courtyard priests in non-Catholic churches is Rev. in 1999: Todd Wehr Alumni Center/Common Protestant churches, Rabbi in Judaism, and Grounds Coffee House Sheik, Mullah or Imam in Islam. 2001: Stayer Center for Technology & Executive Learning city of Fond du Lac, state of 2002: Smith Fields Wisconsin 2006: Agnes Center When writing about the city of Fond du Lac or 2008: Herr–Baker Field the state of Wisconsin, it is not necessary to 2011: Lenz Field House capitalize “city” or “state.” 2014: Downtown Building (formerly the Nielsen Building) 2017: Renovated Herr–Baker Field

class years comparisons The two-digit year of anticipation (in the case of The terms over and under should be replaced by current students) or actual (in the case of alumni) more accurate comparisons — younger than 12 graduation should be listed after the name, with instead of “under 12,” more than 1,000 people a closed single quote and with a comma: John instead of “over 1,000 people.” Smith, ’09. No differentiation should be made between traditional undergrads and adult accelerated undergrads, and no differentiation Congregation of should be made as to which undergraduate Sisters of St. Agnes degree was earned, except as appropriate in Marian’s sponsoring organization. CSA Sisters narrative. Alumni who received more than one should have the sufﬁx CSA after their names. degree from Marian should have the degrees CSA organizations, besides Marian University, separated by a slash: John Smith, ‘08/’09. include: Agnesian HealthCare Fond du Lac (including Agnesian HealthCare Enterprises, colors Consultants Laboratory, Fond du Lac Regional Clinic, St. Agnes Hospital, St. Francis Home and Waupun The ofﬁcial colors of Marian University are Marian Memorial Hospital); Hays Medical Center, Hayes, Blue PMS 293 and Black. Kan.; The Monroe Clinic; St. Agnes Hospital Foundation; and St. Francis Home Foundation. commas in a series In general, use commas to separate terms in contractions a series. In Associated Press Style, a comma Most formal types of writing prohibits the use should not be used before a coordinating of contractions, though they can be used in conjunction (and, but, or) linking a series of terms. general writing. Remember to substitute an Also, for a series of compound terms, apostrophe for the deleted letters. Also, limit semicolons should be used to separate your use of contractions to those that are more the terms. widely known.

Commencement cooperative, co-op The term Commencement should always be Cooperative needs no hyphen, but co-op should capitalized. Marian holds its mid-year have a hyphen if referring to the experiential Commencement ceremony in December. learning option to avoid its being confused Commencement is celebrated in May. with coop.

committee titles core values statement The full proper name of a committee should be The core values of Marian University are capitalized, except for the prepositions and as follows: articles (i.e. of, to, in, for, the, a, an). If using Community — Respecting our diversity as a modiﬁed name, or just referring to a committee individuals, we encourage, challenge and in general, it does not need to be capitalized. nurture one another, joining together to accomplish our shared mission and vision. company names Learning — We engage in a collaborative lifelong Company names are not to be written in all process of seeking truth and appropriating capital letters, unless the letters are pronounced knowledge and values to transform the individually. Also, do not use a comma before individual, our communities and the world. “Inc.” Use “Co.” as an abbreviation for company Service — Through active service and ministry, and “Corp.” for Corporation, when it is the last we support one another and seek to meet word of the ofﬁcial business name. the needs of the larger community.

Social Justice — We work to create individual Dates: Use ordinal numbers (21st) if writing and societal change which supports the material intended to be spoke; otherwise, use value, dignity and opportunity of cardinal numbers (Jan. 21). For date ranges, use every person. an N-dash: Jan 21–25. Spiritual Traditions — Valuing Marian’s Catholic Years: Usually not needed for event publicity, religious heritage, we respect each unless the event is one year or longer from the individual’s freedom to explore a diversity date of a particular piece of publicity. Use an of spiritual beliefs. N-dash if referring to year ranges: 2001–02. Marian’s academic years run from July 1 to the following June 30, and should be referred to as course work the 2009–10 academic year. Should be used as two words, in all uses. decades database Any references to decades do not need an Should always be used as one word. apostrophe to form the plural.

dashes and hyphens degrees The “M” dash, or long dash, should be used in For temperatures, use digits and the word places where a colon might be used, or for “degrees.” Unless you are using tabulated setting off parenthetical phrases without using material, the degrees sign should not be used. the parentheses: The $500,000 goal was vastly Also, temperatures are assumed to be exceed just by two gifts — the $1.4 million Ross Fahrenheit; specify if they are not in Fahrenheit. and Viola Galbreath memorial Scholarship, donated in the fall of 2001, and the $1.05 million Ira Ridenour Memorial Scholarship, donated in defunct Wisconsin colleges the winter of 2002; Marian University is growing The list includes Campion College, Prairie du as an asset in the Fond du Lac area in numerous Chien (closed in the 1920s); Dominican aspects — student enrollment, programs offered College/College of Racine, Racine (closed in 1974); and facilities, to name just three — while existing Layton School of Art and Design, Milwaukee programs continue their success and (closed 1974); Madison College (closed in 1998); improvement. Milton college (closed in 1982); Milwaukee- Downer College for Women (merged into The “N” dash should be used in place of a Lawrence University in 1964); Mount St. Paul regular dash for dates and times or date and time College, Waukesha (closed in 1970); Mount ranges (the 2002–03 academic year, K–12 education). Senario College, Ladysmith (closed in 2002); It also should be used when a dash is used to set Northwestern College, Watertown (merged into off words that otherwise would be separate Dr. Martin Luther College to become Martin Luther concepts (the Iola–Scandinavia school district, college in New Ulm, Minn., in 1995). Anheuser–Busch, Harley–Davidson). department names dates and times When referring to a Marian University depart- Following are rules for how dates and times ment or office, capitalize and use the full name of should appear in publications or in printing. the department or office on first reference. Days of the week: Always spell out. Months: When accompanied by a date, all disabled/handicapped months except March through July should be Referring to a person’s physical capacity is not abbreviated with the first three letters (four for necessary, unless it is relevant to the subject September) followed by a period (Jan., Feb., Aug., matter. If it is essential, try to use the terms that Sept., Oct., Nov., Dec.). When not accompanied put the “person” first. Also, never refer to by a date, always spell out the month someone as a cripple. (September 2003).

ellipsis ( . . . ) fax/facsimile Both fax and facsimile are acceptable on ﬁrst When using an ellipsis to show omitted material, reference. The term fax is neither an abbreviation type three periods with spaces in between, and nor an acronym. Fax should never be spelling out before and after the periods. Do not use the single in all capital letters nor set with periods as an key stroke that creates all three periods. abbreviation.

emeritus fewer/less The term applies to a former professor or president The term fewer refers to people or individual who retired from Marian. An emeritus is a man, items, and is generally preferred for any emerita is a woman, emeriti refers to a group of reference to people. The term less refers to men or men and women, and emeritae refers to quantities or amounts, and can be used for ages, a group of women. quantities, money, etc.

ensure/insure Fond du Lac Ensure means to guarantee or secure, and should Three words, capital F, lowercase d, capital L. be used for virtually all non-financial references. Insure means to guarantee against loss or harm, and is to be used only in reference to insurance fonts policies. The official Marian University fonts are Univers and Bauer Bodoni. entitled The term entitled is not to be used as a synonym foreign terms for titled. To be entitled means to have a right to When using non-English words and phrases that do/have something. are not widely known, italicize the foreign terms and provide a translation within the text or in Ex Corde Ecclesiae parentheses. Pope John Paul II in 1990 created the rule to define what makes a Catholic college — forward essentially, Christian inspiration in individuals and Never with an “s” at the end. the university community, reflection and research in light of the Catholic faith, fidelity to the Christian message in conformity with the full time/full-time magisterium, and institutional commitment to When using as an adjective, hyphenate (i.e. service. Practical requirements include full-time). Write as two words when using the term as a noun (i.e. full time).

fundraising, fundraiser licensure programs Should be used as one word in all cases. These programs do not award degrees, but do award licenses: grade point average/GPA Education: Alternative Education, Comprehensive Business & Office Management Education (K–12 In general text, GPA can be use, as long as it is teaching certificate), Director of Instruction set in uppercase letters without periods, for Licensure, Director of Special Education & Pupil references to student’s grade averages. GPA is Services, Principal Licensure. acceptable as a first reference.

graduate Marian University Use the active voice (“She graduated from Marian”) of Wisconsin not the passive voice (“She was graduated from The corporate name of Marian University, Marian”). previously referred to as Marian College. The corporate name is used in part because there is another Marian University, located in homepage Indianapolis, Indiana. This term should be used as one word. Mass Hornung Student Center Capitalize when referring to the Catholic service, Includes the Giddings and Lewis Lounge. Use and use the term “celebrated” rather than “said.” both names if an event is in the G&L Lounge. master’s degree its, it’s Capitalize only if it refers to a specific degree: “It’s” is a contraction of it is. “Its” is the Master of Arts in Education, Master of Science in possessive form of it. Nursing, Master of Science in Organizational Leadership and Quality. Internet Capitalize this term in all uses. men’s and women’s athletic teams junior, senior Marian offers men's and women's basketball; If using as part of a person’s given name, men's and women's golf; men's and women's abbreviate to Jr. or Sr., though use only with soccer; men's and women's tennis; men's and full name. women's track and field (indoor/outdoor); men's and women's volleyball; baseball; cross country; last/past hockey; lacrosse; and softball. Last is a term used to mean most recent or occurring after all others. Past means having multicultural occurred in a time previous to the event, and is Use this spelling and punctuation as one word preferred in all uses except those which are and all lowercase in all uses. expressing finality.

Midwest Collegiate Hockey Nicknames: If appropriate, should be listed with quote marks, not parentheses, after the middle Association name and before maiden name or last name: Includes, besides Marian, Lawrence University, Margaret “Peg” Balzer, Sarah Jane “Janie” Milwaukee School of Engineering, the University O’Rourk Hewitt. of Minnesota–Crookston and Northland College. Hyphenated names: Use a standard hyphen, not an N-dash or an M-dash: Barbara The MCHA champion is the team(s) with the O’Connor-Schevers. best regular-season record; those teams are Spaces: Make sure to ﬁnd out whether a called conference champions. The team that wins foreign-language article that is part of a last name the MCHA tournament is called the conference should have a space after it or not, and whether tournament champion. The MCHA has no or not it should be capitalized: Marcia DeVos, automatic berth into the NCAA Division III ice Mary Susan De Bruin, Hernando de Soto. Always hockey tournament. capitalize if the name begins a sentence.

Marian Courtyard North Central Association of Not “Courtyards.” Colleges and Schools/ mission statement Higher Learning Commission The accrediting body for the college. Any Following is Marian University’s mission promotional materials, websites, brochures, statement: catalogs, class schedules, handbooks, etc. that Marian University is a Catholic applied liberal arts refer to The Higher Learning Commission/North community that welcomes diverse spiritual Central Association as our accreditation traditions. Sponsored by the Congregation of association must include their name and address. Sisters of St. Agnes, Marian University engages The agency name and address should be printed students in the education of the whole person. as follows: We embrace justice and compassion and transform lives for professional service and The Higher Learning Commission leadership in the global community. A Commission of the North Central Association of Colleges and Schools Naber Hall 30 N. LaSalle St. Suite 2400 Chicago, IL 60602-2504 The University’s traditional-style dormitory (312) 263-0456 building, where most resident freshmen live. ncahigherlearningcommission.org Named for Sister Vera Naber, CSA, former president and a co-founder of the College. Northern Athletics names People should generally be referred to in Collegiate Conference whatever fashion they wish to be referred to. Includes, besides Marian University, Alverno Parentheses should not be used with names: College (women’s only), Aurora University, Benedictine University, Concordia University Order: First name, middle name, nickname, Chicago, Concordia University Wisconsin, maiden name, chosen name. Class year should Dominican University, Edgewood College, follow the last name if referring to Marian alumni. Lakeland College, Milwaukee School of Maiden names: Should be listed without Engineering (MSOE), Rockford College, and parentheses before the woman’s chosen last Wisconsin Lutheran College. name: Sarah Jane O’Rourk Hewitt.

online president Used when referring to something involving the When using the term president, it should never Internet. Always use as one word; not “on-line” be capitalized unless it immediately comes or “on line.” before the person’s name as a formal title. Never abbreviate president. off campus/off-campus Use as two words when using as a noun. pronunciations Hyphenate when used as an adjective. Example: Following is the phonetic spellings of various “She lives in an off-campus apartment. He lives names and words used on campus about which off campus.” there may be questions off campus; capitalized syllables should be emphasized.

over/during/more than Pronunciations should be sent to all media “Over” refers to a relative location. “More than” receiving news releases in the event of any indicates a greater quantity. “During” shows difficult-to-pronounce names or words, including a time span. either names of people associated with Marian, or particularly academic and scientific terms. other Marian Universities Marian University in Indianapolis is a four-year publication titles private college; its Web address is Italics should be used for titles of books, as in www.marian.edu. There are three Marian Lost and Found: CARTIE Classrooms for Colleges in Australia — a Catholic secondary Reclaiming Students. They should not be used for school in Myrtleford, Victoria, Australia; a Catholic titles of periodicals, including magazines or school for seventh- through 12th-graders in journals. Quote marks should be used for the Kenthurst, N.S.W., Australia; and a Catholic titles of chapters in books. Neither italics nor school in Ararat, Victoria, Australia. There also is quote marks should be used for the names of a Marian College Catholic all-boys junior and newspapers. senior high school in Dublin, Ireland, and a Marian College Catholic all-girls high school in Christchurch, New Zealand. quotations/quote marks Correct printing style does not use straight quote part time/part-time marks (" or '). Use as two words when using as a noun. Hyphenate when using as an adjective. Sabres Example: “The part-time secretary will start in The official athletic nickname of Marian August. He works part time.” University. The correct athletic logo is the M Sabre (Refer to the Marian University Style Guide). Sammy the Sabre, a former athletic logo, and the people/person pawprint logo are not to be used. Use “people” in all plural uses. Use “person” when speaking of an individual. (Never use “per- sons”). Arthur H. Sadoff Auditorium See Ralph C. Stayer Center for Technology and percent/percentage Executive Learning. Spell out the word when using it in writing. Use the percent sign in tables of numbers. Ben Sadoff Science Hall Can be referred to as Sadoff Science Hall in following references.

Howard L. Sadoff The correct U.S. state and territory abbreviations are: Gymnasium State Postal Text Can be referred to as Sadoff Gymnasium in Alabama AL Ala. following references. Alaska AK Alaska Arizona AZ Ariz. said Arkansas AR Ark. California CA Calif. Do not use other words of attribution when Colorado CO Colo. quoting someone. News releases generally Connecticut CT Conn. should be written using present tense Delaware DE Del. attributions; said is acceptable in other uses. Florida FL Fla. Georgia GA Ga. Sister Hawaii HI Hawaii This term should always be capitalized and can Idaho ID Idaho be abbreviated as “Sr.” Example: “Sister Mary Illinois IL Ill. Mollison; Sr. Mary Mollison.” Indiana IN Ind. Iowa IA Iowa Kansas KS Kan. St. Agnes School of Nursing Kentucky KY Ky. A nursing school run by St. Agnes Hospital (now Louisiana LA La. part of Agnesian HealthCare) between 1910 and Maine ME Maine 1966. SASN’s first graduating class (all members Maryland MD Md. of the Congregation of Sisters of St. Agnes) was in Massachusetts MA Mass. 1912, and its first lay students were admitted in Michigan MI Mich. 1918 and graduated in 1921. SASN’s relationship Minnesota MN Minn. with Marian College began in 1937, when SASN Mississippi MS Miss. graduates could earn a B.S.N.E. degree. Marian’s Missouri MO Mo. nursing program began in 1955 when Marian Montana MT Mont. offered SASN students a first-year nursing Nebraska NE Neb. program. Marian’s full nursing program began in Nevada NV Nev. 1964, and SASN merged with Marian in 1966, the New Hampshire NH N.H. year of SASN’s last graduates. SASN alumnae New Jersey NJ N.J. (graduates from 1912 to 1966) are considered to be New Mexico NM N.M. Marian alumnae as well. New York NY N.Y. North Dakota ND N.D. Ohio OH Ohio Smith Fields Oklahoma OK Okla. Not “Field.” Refers to both the soccer field and Oregon OR Ore. softball diamond. Pennsylvania PA Pa. Rhode Island RI R.I. South Carolina SC S.C. state names and South Dakota SD S.D. abbreviations Tennessee TN Tenn. Texas TX Texas In print, use the U.S. Postal Service Utah UT Utah abbreviations only if accompanied by a city and Vermont VT Vt. ZIP code: Fond du Lac, WI 54935-4699. Virginia VA Va. Otherwise, for Wisconsin, use the abbreviation Washington WA Wash. Wis. if accompanied by a city name, or spell out West Virginia WV W.Va. if referring only to the state: Marian University is Wisconsin WI Wis. in Fond du Lac, Wis.; Marian University is in Wyoming WY Wyo. eastern Wisconsin.

The correct Canadian Province Abbreviations are: Gateway, Kenosha; Lakeshore, Cleveland; Madison Area, Madison; Mid-State, Wisconsin Canadian Province Abbreviations Rapids; Milwaukee Area, Milwaukee; Moraine Alberta Alb. Park, Fond du Lac; Nicolet, Rhinelander; British Columbia B.C. Northcentral, Wausau; Northeast Wisconsin, Manitoba Man. Green Bay; Southwest Wisconsin, Fennimore; New Brunswick N.B. Waukesha County, Waukesha; Western Newfoundland Nﬂd. Wisconsin, La Crosse; Wisconsin Indianhead, Northwest Territories N.W.T Shell Lake. Nova Scotia N.S. Nunavut Nunavut Ontario Ont. telephone numbers Prince Edward Island P.E.I Telephone numbers should be set off using Quebec Que. periods, as in 920.923.7600 or 1.800.2.MARIAN. Saskatchewan Sask. The area code should be used in all references Yukon Yukon because Marian has facilities outside the 920 area code. (NOTE: Telephone numbers need not be State or province names may be used with the italicized in printed materials.) names of other countries, but not in place of the country’s name: “She is from Sydney, New South time line Wales, Australia.” All city names should be spelled out completely. Two words in all uses.

Stayer Center for Technology titles (jobs) Always capitalize job titles when they precede and Executive Learning the person’s name. Do not capitalize titles if the Can be referred to as the Stayer Center in title follows the person’s name or is adapted following references. Includes the Arthur H. from the official title. Sadoff Auditorium, Dale R. Michels Atrium, Giddings & Lewis Faculty Resource Laboratory (119), Sodexo Dining Room, Stone Family toward Foundation Information Technology Lab (116, 118), Never add an “s;” Never “towards.” Grande Cheese Gallery (second floor alcove), Mercury Marine Amphitheater (205), J.F. Ahern University of Classroom (208), Alliant Energy Classroom (213), Brotz Family Foundation Classroom (217–218), Wisconsin System C.D. Smith Boardroom, and Shelly Stayer Refers to the state system of 13 four-year Meeting Room (305). Complete room names campuses, 13 two-year campuses including should be used when publicizing events. UW–Fond du Lac, and the statewide The Stayer Center was named for the family of UW–Extension. Use University of Wisconsin- Marian trustee Ralph C. Stayer. (campus name)) on first reference, UW–(campus name) on following references technical colleges The correct names: Four-year campuses: Madison, Milwaukee, Eau Wisconsin has no junior colleges or community Claire, Green Bay, La Crosse, Oshkosh, Parkside colleges. The state’s two-year colleges are either (Kenosha), Platteville, River Falls, Stevens Point, part of the Wisconsin Technical College System Stout (Menomonie), Superior, Whitewater. or the University of Wisconsin System. The Two-year campuses: Baraboo/Sauk County, correct names and main campus locations of Barron County (Rice Lake), Fond du Lac, Fox Valley Wisconsin technical colleges (all names followed (Menasha), Manitowoc, Marathon County by Technical College): Blackhawk, Janesville; (Wausau), Marinette, Marshfield/Wood County, Chippewa Valley, Eau Claire; Fox Valley, Appleton;

Richland (Richland Center), Rock County Wisconsin Lutheran College, Milwaukee. (Janesville), Sheboygan, Washington County (NOTE: Northland Baptist Bible College in Dunbar is (West Bend), Waukesha. not a member of WAICU.)

Todd Wehr Alumni Center Wisconsin Catholic colleges Includes the Common Grounds Coffee House. The list includes, besides Marian, Alverno College, Milwaukee, sponsored by the School Sisters of St. Francis; Cardinal Stritch whether University, Milwaukee, Sisters of St. Francis of The term “whether” should be used to imply a Assisi; Edgewood College, Madison, Sinsinawa choice. “Whether or not” is redundant and Dominican Sisters; Marquette University, should not be used. Milwaukee, Society of Jesus (Jesuits); Mount Mary University, Milwaukee, School Sisters of Notre Dame; Silver Lake College, Manitowoc, the Web, WWW, Website Franciscan Sisters of Christian Charity; St. Always capitalize and spell out to refer to Norbert College, De Pere, Norbertine Order; the Internet. and Viterbo University, La Crosse, Franciscan Sisters of Perpetual Adoration. Web addresses When written in text, the web address should Wisconsin religious colleges always retain the www. Always use lowercase Besides Marian and the other Wisconsin and write as one word. Never use “http://”. Catholic colleges, the list includes Carroll University, Waukesha, founded by the Presbyterian Church USA; Carthage College, Wisconsin Association of Kenosha, Evangelical Lutheran Church in Independent Colleges and America; Concordia University Wisconsin, Mequon, Lutheran Church–Missouri Synod; Universities Lakeland College, Sheboygan, United Church of The association of the state’s private colleges. Christ; Northland College, Ashland, United Besides Marian, WAICU includes Alverno Church of Christ; and Wisconsin Lutheran College, Milwaukee; Bellin College of Nursing, College, Milwaukee, Wisconsin Evangelical Green Bay; Beloit College, Beloit; Cardinal Lutheran Synod. Lawrence University in Stritch University, Milwaukee; Carroll Appleton formerly was affiliated with the University, Waukesha; Carthage College, Methodist Church, but no longer is. Ripon Kenosha; Concordia University Wisconsin, College was affiliated with the Congregational Mequon; Edgewood College, Madison; (now United Church of Christ) and Presbyterian Lakeland College, Sheboygan; Lawrence churches, but no longer is. University, Appleton; Marquette University, Milwaukee; Milwaukee Institute of Art & Design; Milwaukee School of Engineering; zip codes Mount Mary University, Milwaukee; Northland Marian University’s standard nine-digit zip code College, Ashland; Ripon College; Silver Lake is 54935-4699. On business reply envelopes, College, Manitowoc; St. Norbert College, the nine-digit zip code is 54935-9945. De Pere; Viterbo College, La Crosse; and acronyms adviser Acronyms should be used to shorten phrases in Not advis “or.” An adviser is a teacher or order to save space or to avoid awkward professor that gives students academic advice. repetition of phrases. Acronyms are abbreviations of the things they represent and are formed by combining the first, and sometimes other, letters affect/effect of the principle words. Affect is a verb and means to act on. Effect is a noun and is something that is produced by When using an acronym for the first time, spell a cause. out and use the official name of the company or organization and follow it with the acronym in parentheses; after, an acronym may be used. afterward Capitalize acronyms and do not use periods. Afterward should never have an “s” at the end. academic degrees Agnesian HealthCare Initials may follow the recipient’s name, set off by Like Marian, it is sponsored by the Congregation commas, for masters and doctoral degrees (John of Sisters of St. Agnes. Smith, Ph.D.). Alumni The degree is properly called a bachelor’s degree The term applies to a person who attended or master’s degree, or a Bachelor of Science or Marian for at least one year. An alumnus is male, Master of Arts degree. an alumna is female, alumni refers to a group of males or a group of males and females, and In external communications, because the public alumnae refers to a group of females. assumes doctors to by physicians, the title Dr. should be used only for doctors of medicine, osteopathy or podiatric medicine. If using the a.m., p.m. term Dr. to describe a non-medical doctor, the When using a.m. and p.m., always keep person’s specialty should immediately follow the lowercase and always use periods. When writing person’s name (Dr. John Smith, a chemist). In any for a range of time, use “to” to connect, rather communications, the term Dr. and Ph.D. or Ed.D. than a dash mark. should not be used at the same time. For example, Dr. Firstname Lastname, Ed.D. Correct use: Dr. Firstname Lastname or Firstname ampersand/and Lastname, Ed.D. When writing, use an ampersand (&) in place of the word “and”, only if it is part of the official academic divisions name of a company or organization. Marian University has two colleges, the College of Arts and Sciences and the College of apostrophe the Professions. An “s” should not follow an apostrophe for a word where the last letter is S. Use an apostrophe to show a contraction of two terms academic titles or to show possession. Should be capitalized when preceding a name (Interim President Robert Fale), not otherwise. award If the word “award” is an essential part of the accept/except title, it should be capitalized; otherwise, it should Accept means to take in, agree to, or receive. be lowercase. Except means to leave out or omit.

Doctorate commitment to Catholic ideals in research, teaching and university activities and Generally use the specific abbreviation — organizations; commitment to serve others; Ph.D. or Ed.D. witness of faith by Catholic administration and faculty, especially theologians, and respect for Dorcas Chapel others; courses on Catholic moral and religious principles; pastoral care for students, faculty and Named for Dorcas, the Hebrew garment maker staff; and personal services in conformity with and seamstress brought back to life after her death ethical and religious teaching and directives. by Peter in the Acts of the Apostles. The cross on top of the chapel is designed to be seen as a cross from any direction; it is designed to portray Dorcas’ extracurricular, cocurricular needle. Build in 1966, the chapel is an ellipsis; the No hyphens are necessary. east-west axis is wider than the north-south axis. ellipsis ( . . . ) fax/facsimile Both fax and facsimile are acceptable on first When using an ellipsis to show omitted material, reference. The term fax is neither an abbreviation type three periods with spaces in between, and nor an acronym. Fax should never be spelling out before and after the periods. Do not use the single in all capital letters nor set with periods as an key stroke that creates all three periods. abbreviation. emeritus fewer/less The term applies to a former professor or president The term fewer refers to people or individual who retired from Marian. An emeritus is a man, items, and is generally preferred for any emerita is a woman, emeriti refers to a group of reference to people. The term less refers to men or men and women, and emeritae refers to quantities or amounts, and can be used for ages, a group of women. quantities, money, etc. ensure/insure Fond du Lac Ensure means to guarantee or secure, and should Three words, capital F, lowercase d, capital L. be used for virtually all non-financial references. Insure means to guarantee against loss or harm, and is to be used only in reference to insurance fonts policies. The official Marian University fonts are Univers and Bauer Bodoni. entitled The term entitled is not to be used as a synonym foreign terms for titled. To be entitled means to have a right to When using non-English words and phrases that do/have something. are not widely known, italicize the foreign terms and provide a translation within the text or in Ex Corde Ecclesiae parentheses. Pope John Paul II in 1990 created the rule to define what makes a Catholic college — forward essentially, Christian inspiration in individuals and Never with an “s” at the end. the university community, reflection and research in light of the Catholic faith, fidelity to the Christian message in conformity with the full time/full-time magisterium, and institutional commitment to When using as an adjective, hyphenate (i.e. service. Practical requirements include full-time). Write as two words when using the term as a noun (i.e. full time).

academic degrees Agnesian HealthCare Initials may follow the recipient’s name, set off by Like Marian, it is sponsored by the Congregation commas, for masters and doctoral degrees (John of Sisters of St. Agnes. Smith, Ph.D.). Alumni The degree is properly called a bachelor’s degree The term applies to a person who attended or master’s degree, or a Bachelor of Science or Marian for at least one year. An alumnus is male, Master of Arts degree. an alumna is female, alumni refers to a group of males or a group of males and females, and In external communications, because the public alumnae refers to a group of females. assumes doctors to by physicians, the title Dr. should be used only for doctors of medicine, osteopathy or podiatric medicine. If using the a.m., p.m. term Dr. to describe a non-medical doctor, the When using a.m. and p.m., always keep person’s specialty should immediately follow the lowercase and always use periods. When writing person’s name (Dr. John Smith, a chemist). In any for a range of time, use “to” to connect, rather communications, the term Dr. and Ph.D. or Ed.D. than a dash mark. should not be used at the same time. For example, Dr. Firstname Lastname, Ed.D. Correct use: Dr. Firstname Lastname or Firstname ampersand/and Lastname, Ed.D. When writing, use an ampersand (&) in place of the word “and”, only if it is part of the ofﬁcial academic divisions name of a company or organization. Marian University has two colleges, the College of Arts and Sciences and the College of apostrophe the Professions. An “s” should not follow an apostrophe for a word where the last letter is S. Use an apostrophe to show a contraction of two terms academic titles or to show possession. Should be capitalized when preceding a name (Interim President Robert Fale), not otherwise. award If the word “award” is an essential part of the accept/except title, it should be capitalized; otherwise, it should Accept means to take in, agree to, or receive. be lowercase. Except means to leave out or omit.

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Updated 6/17