Olympia, Washington winter 2010

The Legislative Administrator an official publication of the American Society of Legislative Clerks & Secretaries milwaukee art museum • photograph by luiz felipe castro

September 8-12, 2010 • Milwaukee, Wisconsin aslcs Professional Development Seminar

wisconsin state capitol • photograph by justin kern September 8-12, 2010 • Milwaukee, Wisconsin aslcs Professional Development Seminar

washington state capitol • photograph by eric hunt washington state capitol • photograph by kyle cheung Table of Contents

president’s message ...... 1 committee meeting minutes 2008 – 2009 Executive Committee...... 2 Bylaws & Standing Orders Committee...... 6 Canadian-American Relations Committee...... 8 2009 Joint Canadian-American Clerks Conference...... 10, 13 Inside the Legislative Process Committee ...... 14 International Communication & Development Committee...... 16 Legislative Administrator Committee ...... 18 Membership & Communication Committee...... 20 Professional Journal Committee...... 22 Program Development Committee...... 24 Roster Committee...... 26 Site Selection Committee...... 28 Support Staff Committee...... 32 Technology Committee...... 34 2009 – 2010 Executive Committee...... 37 2009 – 2010 Executive Committee members...... 36 Annual Business Meeting minutes...... 39 photographs Double Vision...... 30 Candid Camera...... 35, 55 Professional Development Seminar (Seattle, 2009)...... 40 Change, Recognition and Reflection ...... 42 International Roll Call ...... 62

Joseph A . Beek Award presented to Ramona Kenady...... 44

landmarks House Recognition honoring Norman L . Moore ...... 45 David Valverde retires after 33 years in the California Senate ...... 46 Newsmaker q&a: Rich Puffer, Chief Clerk of the Delaware House of Representatives . . . . 50 Associate Exchange Program...... 52 States-at-a-Glance ...... 56 Technology: West Virginia House Streaming!...... 60

washington state capitol • photograph by kyle cheung Mark Your Calendar

2010 Spring Business Meeting ...... April 9-11, 2010 Sheraton New York Hotel and Towers, New York, ny www .sheraton .com/newyork

2010 ncsl Legislative Summit ...... July 25-29, 2010 Louisville, Kentucky

2010 aslcs Professional Development Seminar ...... September 8-12, 2010 Milwaukee, Wisconsin

Gregory M . Gray, Clerk, West Virginia House of Delegates and aslcs President

ny state capitol • photograph by jessica President’s Message

Dear aslcs Members: First, I want to thank each of you for permitting me to serve for the next year as your President . To coin an often over-used and sometimes meaningless expression we all hear frequently in our own Legislatures, it is a distinct honor and privilege . I mean that . My association with aslcs goes back to 1977, when I attended my first “conference” in New Orleans from November 28 through December 2 . I distinctly remember the balmy climate of New Orleans, the excitement of the city, and the warm and friendly folks I encountered who were part of that organization everyone referred to as “Clerks and Secretaries ”. The seed was planted, and my attachment toaslcs grew as I made acquaintances and lasting friendships, some of which have endured all these years . Those people who gathered in the different meetings, and who ultimately gathered in the hospitality suite at night were a likeable lot, and I only wanted to be a part . It did not take long . I soon learned that the evenings of fun and relaxation all started with meetings, lectures, concurrent sessions and panel discussions . I saw hard-working people by day, and friendly, welcoming people in a more relaxed evening atmosphere . I saw and learned about dedication to the legislative institution, hearing first-hand recitals by such legislative giants as Ed Burdick of the Minnesota House, Ham MacWhorter (of fond memory) of the Georgia Senate, and McDowell Lee of the Alabama Senate . The years passed, as they will for all new members who take an interest and an active role in the Society, the stories and memories accumulated, as they do for all of us . Many who were here then are not here now . The faces and personalities change over time, but the core values I first learned from those who welcomed me remain the same today: Love the legislative institution which affords you the opportunity to grow in knowledge, experience and maturity . And in turn, avail yourself of the opportunities you will find inaslcs to cultivate and develop not only those areas, but also in true and lasting friendships throughout these great United States . My heartfelt thanks to all, and wishing each of you the very best in the coming year, know me to be solicitous of and open to your suggestions . Gregory M . Gray, Clerk of the West Virginia House & President of aslcs

the legislative administrator: winter 2010 a s l c s  2008-09 Executive Committee Meeting Minutes

Professional Development Seminar, Sept. Beginning balance on 7/22/09 . . $ 68,408 18. 15th, 2009; Renaissance Hotel, Seattle, wa Deposit on 8/7/2009 ...... $ 390 00. Deposit on 8/28/2009 ...... $ 130 00. call to order: The meeting of the Executive Deposit to be made ...... $ 390 00. Committee was called to order by aslcs Subtotal ...... $ 69,318 18. President, the Honorable Millicent MacFarland, Pending iou deposit* ...... $ 130 00. Clerk of the Maine House of Representatives, at 4:25 p .m . Disbursements Millicent MacFarland ...... $ (634 10). attendance: The following members of the Millicent MacFarland ...... $ (743 28). committee were present: Millie MacFarland Office Depot ...... $ (191 95). (me); Greg Gray (wv); Robert Marchant (wi)*; Uni Source ...... $ (177 60). Carmen Cauthen (nc); Claire Clift nv( ); Pitney Bowes ...... $ (886 00). Norma Chastain (az); Terry Spieler (mo)*; rmd Gallery ...... $ (237 05). Karen Wadsworth (nh); Londi Ensor (ak); Texas Senate ...... $ (2,489 81). Patsy Spaw (tx); Brad Hendrickson (wa) . (Subtotal) ...... $ (5,359 79).

* Robert Marchant & Terry Spieler were total ...... $ 63,958 39. present via telephone . note: As of the date of this report, we have Angela Andrews, ncsl Liaison to aslcs, and received 2009 dues from 424 members . This Crys Jones, Records Supervisor, Alaska, were total represents 101% of the total number of also in attendance . members from 2008 . Of this total, 35 are new members . approval of minutes: Upon a motion by Claire Clift, seconded by Karen Wadsworth, *The California Senate has made a $130 00. the minutes of the last meeting of the payment by registered warrant (iou) that Executive Committee held July 22, 2009, cannot be cashed before October 2, 2009 and during the ncsl Legislative Summit in therefore is not included in this report’s totals . Philadelphia, pa, were approved . Upon a motion by Carmen Cauthen, seconded aslcs treasurer’s report: by Norma Chastain, the Treasurer’s Report Executive Committee was approved . Thursday, September 10, 2009 old business: Angela Andrews, ncsl Liaison, reviewed the status of the following

 a s l c s the legislative administrator: winter 2010 aslcs financial accounts: the Special Meetings new business: The Committee discussed a Fund (l190), the Professional Development request to allow staff from the U .S .House Clerk’s Revolving Account and the 2009 pds Budget . or Senate Secretary’s Offices to become members Angela also discussed the fund raising status— of aslcs . The Committee questioned the national sponsors and state contributors—for motivation of federal staff’s participation in a both the Seattle and Milwaukee Professional state legislative organization . The Committee Development Seminars . decided to take no action at this time .

Rob Marchant informed the Committee that the President MacFarland informed the Committee Wisconsin Dept . of Commerce had sent out the $1,000 allocation provided to aslcs by lscc fundraising, follow-up letters, but they have not to participate in ncsl’s e-Learning website generated any additional contributions to the would be used to videotape the Mason’s Manual 2010 pds . He added that Don Schneider, former concurrent session which will explain the work Chief Clerk of the Wisconsin Senate, was willing the Mason’s Manual Commission has done to help with the Host State fundraising efforts . thus far on the new edition of the Manual to be published in 2010 . She further stated if there President MacFarland mentioned that she was are any additional editing costs associated with initially worried that the Seattle pds would this project, those costs would be paid from the not meet its attendance projections and then remaining $800 allocation . General discussion announced how pleased she was to report that followed regarding aslcs’s participation and the registration projection was not only met sole role in reviewing, editing and updating (150 fully paid registrants) but was surpassed Mason’s Manual of Legislative Procedure every for the Seattle meeting . ten years .

Rob Marchant updated the Committee on the Crys Jones, on behalf of Suzi Lowell, Chair, status of the America’s Heritage: Capitols of aslcs Site Selection Committee, noted that the United States book project . He thanked the Site Selection Committee had selected Brad Hendrickson for bringing the publication Branson, Missouri, as the 2011 pds site for to the Executive Committee’s attention and consideration by the Executive Committee . said that ncsl paid Bill Ehlert for the copyright The Branson pds would be a No-Host pds, to the book . Rob also mentioned that President- but Terry Spieler added she discussed with her Elect Gray would be appointing a special com- leadership the possibility of using Missouri’s mittee to review and edit the new publication . legislative staff to assist with the seminar as well as, possibly, doing some of the fund- On a motion by Rob Marchant, seconded by raising which, then, might turn the seminar Brad Hendrickson, the Committee approved into a Hybrid event instead of a No-Host depositing any profits made from the Seattle event . Terry stated that her leadership was pds into the Special Meetings Fund Account amenable to her request but could not commit instead of the Professional Development wholly . Patsy Spaw moved to accept Branson, Revolving Account in order to replace the mo, as the No-Host site for the 2011 pds, monies from the l190 Account that were used seconded by Claire Clift, the motion passed to adequately fund the 2009 pds . unanimously .

the legislative administrator: winter 2010 a s l c s  other business: President MacFarland Committee congratulated President brought to the Committee’s attention the MacFarland and Past-President Spaw for all amount of money currently in the Dues their successful efforts and hard work on Account and noted the account earns no behalf of the Society during the past year . interest income . On a motion by Claire Clift, seconded by Karen Wadsworth, the adjournment: Upon a motion by Carmen Committee approved the motion to transfer Cauthen, seconded by Patsy Spaw, the meeting $30,000 from the Dues Account to the Special was adjourned at 5:16 p .m . Meetings Fund Account . respectfully submitted, announcements: President-Elect Gray Claire J . Clift,nv , Elected Principal/Acting and the other members of the Executive Secretary

 a s l c s the legislative administrator: winter 2010 the legislative administrator: winter 2010 a s l c s  Bylaws & Standing Orders Committee Meeting Minutes

Karen Wadsworth (nh) Ron Smith (la) Paul Campos (wa) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. Philadelphia, pa, were approved . 19th, 2009; Renaissance Hotel, Seattle, wa old business: There was discussion of the call to order: The meeting of the Bylaws fact that there were changes made to the and Standing Orders Committee was called to Standing Orders last year and an official copy order by Karen Wadsworth, nh, Chair . had not been submitted to the Executive Committee . Patsy Spaw and Judy Barrows have attendance: The following members of the each made a version of the Standing Orders committee were present: Karen Wadsworth (nh), incorporating the updates, so they will compare Chair; Ron Smith (la), Vice-Chair; Judy their copies and present the result to Chair Barrows (me); George Bishop (va); Claire Clift Wadsworth for submission to the Executive (nv); Yolanda Dixon (ms); John Garrett (va); Committee as the official current version of David Gibson (vt); JoAnn Hedrick (de); Bo the Standing Orders . Hoover (wv); Al Mathiowetz (mn); Susan Clarke Schaar (va); Patsy Spaw (tx); Terry JoAnn Hedrick and Norm Moore agreed to Spieler (mo); Jeannine Wood (id) . continue the task of updating the index to incorporate any changes . Other members/guests in attendance included Greg Gray, wv, President-Elect, aslcs . Ramona Kenady had communicated with the Chair prior to the meeting and indicated her approval of minutes: Upon a motion willingness to continue developing a method to by Jeannine Wood, seconded by Claire Clift, ensure that changes to the Standing Orders the minutes of the last meeting held July 21, would be written and incorporated in a 2009, during the ncsl Legislative Summit, in consistent fashion . The basic idea is that the

 a s l c s the legislative administrator: winter 2010 Executive Committee would refer any proposed George Bishop suggested that Section xix changes to the Bylaws Committee for drafting Video Recording, Subsection b State Dinner and placement in accordance with a style manual, be expanded to add the incoming Associate which would be developed as the second part of Vice President as one of the people to receive he project, based on the changes that have been a copy of the videotape . There was general adopted over the last couple of years to improve support for the suggestion . consistency . George Bishop agreed to help on this project initially, and Chair Wadsworth adjournment: Upon a motion by JoAnn noted that other people may be added once the Hedrick, seconded by Patsy Spaw, the meeting initial framework for how to proceed is in place . was adjourned . new business: Chair Wadsworth announced respectfully submitted, that Judy Barrows had agreed to be the Recorder Karen Wadsworth, nh, Chair for the Committee . Judy Barrows, me, Recorder

the legislative administrator: winter 2010 a s l c s  Canadian-American Relations Committee Meeting Minutes

Patsy Spaw (tx) Diane Bell (fl) Brad Hendrickson (wa) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. Peter Bennison, Parliament of Tasmania, 19th, 2009; Renaissance Hotel, Seattle, wa Australia, anzacatt; Deborah Deller, Legislative Assembly of Ontario, Canada; call to order: The meeting of the Canadian- Beverley Isles, House of Commons, Parliament American Relations Committee was called to of Canada; and Floyd McCormick, Yukon order by Patsy Spaw (tx), Chair . Legislative Assembly, Canada, President of catts . The international guests were attendance: The following members of the recognized, introduced, and welcomed . committee were present: Patsy Spaw (tx), Chair; Diane Bell (fl), Vice-Chair; Brad approval of minutes: Upon a motion by Hendrickson (wa), Vice-Chair; Robert Denise Weeks, seconded by JoAnn Hedrick, Altmann (wv); Stephen Arias (nm); Dave the minutes of the last meeting held July 21, Avant (al); Liz Clark (ak); Ann Cornwell 2009, during the ncsl Legislative Summit, in (ar); Bernard Dean (wa); Polly Emerson Philadelphia, pa, were approved . (tx); Londi Ensor (ak); John Garrett (va); JoAnn Hedrick (de); Bo Hoover (wv); old business: There was discussion regarding Crystaline Jones (ak); Ann Krekelberg (ak); the Joint Canadian-American Clerks Conference Steven Marshall (vt); Al Mathiowetz (mn); which is to be held October 15-19, 2009, Annette Moore (ut); Nancy Schaufelberger in Toronto, Ontario . Deborah Deller was (ak);Julianna Singh (ak); Gina Spartz (ak); recognized and presented an overview of the Karen Wadsworth (nh); Kirsten Waid (ak); program and events for the joint conference . Denise Weeks (nc); Joyce Wright (al) . The chair reminded members that it is not too late to register for the conference and Other members/guests in attendance included encouraged members to attend if possible .

 a s l c s the legislative administrator: winter 2010 new business: The Chair reported that Floyd McCormick, President of catts, Pat Harris (al) had officially offered to host was recognized to bring greetings from his the 2011 Joint Canadian-American Clerks organization . He announced that the next Conference in Montgomery, Alabama, that annual meeting of catts will be held August she would be making that recommendation to 2-6, 2010, in southwestern Alberta . the executive committee for approval . adjournment: Upon a motion by Steve The Chair announced that a subcommittee would Marshall, seconded by Karen Wadsworth the be appointed to work with the International meeting was adjourned . Communication and Development Committee to develop a concurrent session to be presented respectfully submitted, at the annual meeting which will be held in Patsy Spaw (tx), Chair Milwaukee, Wisconsin . The session will include international panelists .

the legislative administrator: winter 2010 a s l c s  2009 Joint Canadian- American Clerks Conference

October 15-19, 2009 • Toronto, Ontario The conference agenda was ambitious and included presentations on the environment, The Joint Canadian-American Clerks Conference Capitol security measures, fiscal restraint, the opened on Thursday evening with a lovely use of technology, parliamentary privilege, and reception in The Rotunda of the Ontario unicameral and bicameral assemblies . Legislative Building, which has been the seat of Ontario’s provincial parliament since 1893 . The first business session was held Friday morning following an official welcome from Delegates representing nine states were in the Honorable Steve Peters, Speaker of the attendance: Alabama, Alaska, Arizona, Arkansas, Legislative Assembly of Ontario and Deborah Delaware, Florida, North Carolina, Texas, and Deller, Clerk of the Legislative Assembly of Vermont . The Canadians had delegates from six Ontario . provinces, Alberta, Manitoba, New Brunswick, Ontario, Prince Edward Island, and the Yukon, JoAnn Hedrick, Delaware, chaired the first and delegates from the federal House of session “Security in a Legislative Setting” with Commons and Senate . Dennis Clark, Sergeant-at-Arms, Ontario,

10 a s l c s the legislative administrator: winter 2010 making a special presentation on security elegant dinner at the Peller Estates Winery measures and security enhancements undertaken Restaurant . by Ontario followed by panelists, Patsy Spaw, Texas, and Donald Forestell, New Brunswick . Sunday began as the previous days with breakfast at 7 am, followed by a walk to the Legislative The second business session was a question Building and full day of business sessions . and answer session chaired by Lisa Freedman, Ontario, with delegates sharing and comparing Beverley Isles, Canada House of Commons, practices and processes in their home assemblies . chaired the first session and Charles Robert, Canada Senate, was the presenter . Mr . Robert “Bicameral v . Unicameral — challenges and views presented a thoroughly researched paper on on dealing with one or two houses” was the third parliamentary privilege — its history, its business session with Robert Reynolds, Alberta, adoption by the Americans, and its later chairing . Panelists Ann Cornwell, Arkansas, and adoption by the Canadians . Jeffrey LeBlanc, Canada House of Commons, discussed the very divergent views of the The second Sunday session “The Use of Tech- Americans from the Canadians regarding the nology for Public Consultation and Education” bicameral system over the unicameral system . was chaired by Diane Bell, Florida, with Pat From a historical perspective it was interesting Harris, Alabama, representing the usa and to learn of the abandoned bicameral attempts by Rick Yarish, Manitoba, representing Canada . Canadian provinces and the serious discussions Bill Schaeffer of International Roll Call and of abandoning the bicameral system at the Tim Treanor of On-line Video were guest federal level in Canada . presenters and shared some of the innovative tools for greater transparency in government and The last business session on Friday was “Greening educational resources for students developed the Legislature – now and in the future” which by their companies . focused on initiatives or experience with paper reduction, energy efficiency, water conservation, The last business session was chaired by Bev and native species gardens at the legislative Bosiak of Manitoba and covered fiscal matters building . Steve Marshall, Vermont, chaired the with each delegate giving a brief description of session and Denise Weeks, North Carolina, and fiscal responsibilities in their assemblies . The Marian Johnston, Prince Edward Island, gave session produced much discussion over who is lively and informative reports on the “greening” ultimately responsible for overseeing the money activities of their home state/province . and whether or not a clerk can stop elected officials from spending funds inappropriately . At the conclusion of a full day of meetings, delegates were treated to a lovely dinner and a The business day ended with the traditional performance of Cirque du Soleil . volleyball challenge between the usa and Canada . Team usa swept the event winning Saturday was another full day — excursion day in the first two games handily and ensured that the Niagara Region, visiting Niagara Falls, Table the volleyball trophy would remain with Rock, and Niagara-on-the-Lake . Our excursion aslcs for two more years! ended at the Peller Estates Winery where we were given a tour of the winery and treated to an The Canadian hospitality continued unabated

the legislative administrator: winter 2010 a s l c s 11 with an incredible dinner at The Sultan’s Tent (governor) being questioned most aggressively & Café Moroc featuring traditional Moroccan by the opposition party in open session on a food and dancers! variety of topics without a script!

Monday was departure day for delegates but The conference was a resounding success many of us visited the Ontario Assembly in with extremely productive sessions . Old session for “Questions and Answers” day friendships were fortified and new ones forged before departing . This was probably the most and a commitment to our common goals and enlightening day of all--to see the premier continued close association renewed .

A day trip to Niagara Falls.

12 a s l c s the legislative administrator: winter 2010 2009 Joint Canadian- American Clerks Conference

October 15-19, 2009 • Toronto, Ontario Journal of aslcs . You may read more on this submitted by Denise Weeks, Principal Clerk subject in the Fall 2009 issue .

Toronto, Ontario was the site for the 2009 I have to admit that not all our time was spent Canadian-American Clerks Conference . This within the Legislative Building . The conference joint conference is held biennially with the also highlighted cultural aspects of the City of location switching between the two countries . Toronto with one evening spent under the Grand October was an ideal time to enjoy the crisp Chapiteau enjoying Cirque du Soleil; ovo and Canadian air and the fall foliage . another having dinner at Café Moroc in The Sultan’s Tent (needless to say, the dancers were Nine States, six Provinces, the House of a highlight to the male attendees) . Commons and the Senate were represented at the conference . The program consisted of an We took an excursion to visit beautiful Niagara ambitious business agenda that included topical Falls which is in the most agriculturally rich area subjects for legislative bodies on each side of the in the province . Most of us were brave enough border . Common challenges such as the environ- to start the day with a ride across in the whirl- ment, security, fiscal restraints and technology pool aero car followed by a white water walk . were topics for discussion . There was an inter- Next was a visit to the Cham Shan Buddhist esting presentation on bicameral v . unicameral Temple . Lunch, historic tours and a sampling assemblies and a thought provoking session on of agricultural products filled the afternoon Privilege – Parliamentary and Congressional and we ended with dinner at Peller Estates . presented by Charles Robert, Principal Clerk for Chamber Operations and Procedure in Yes, October in Toronto was a great venue for the Senate in Ottawa . The topic was of such the Canadian-American Clerks Conference . interest that Mr . Robert was encouraged by aslcs will organize the 2011 meeting and the us contingent to submit an article to the Montgomery, Alabama, has offered to host . the legislative administrator: winter 2010 a s l c s 13 Inside the Legislative Process Committee Meeting Minutes

William MaGill (vt) Steve James (ma) Adanna Hydes (ky) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. Brenda provided handouts detailing the topics 19th, 2009; Renaissance Hotel, Seattle, wa and timelines of previous surveys and reports conducted by the committee and staff . She call to order: The meeting of the Inside noted that communications of the committee the Legislative Process Committee was called will be handled largely by email to solicit ideas to order by William MaGill, vt, Chair . and topics to survey . Once a topic is selected she will begin work on the survey design, attendance: The following members of attempting to keep it at 20 pages or less . the committee were present: William MaGill After the survey design is completed it will be (vt), Chair; Adanna Hydes (ky), Vice-Chair; sent out . She added at that time, committee Lucinda Benjamin (nv); Jean Burgin (ky); members may be asked to contact states who Carmen Cauthen (nc); Tisha Gieser (ak); have not responded to encourage them to Sandra Morris (ky); Lenore Naranjo (nm); respond . The committee may select a topic Robert Ward (fl); Jeanine Wittenberg (nv) previously surveyed for an update and/or a completely new topic . Other members/guests in attendance included Brenda Erickson, ncsl; Anthony Ikem, The 2008 edition is about to be published and (Senate) Nigeria; Emenalo Boniface, (House) should be posted to the website soon . The Nigeria; and Floyd McCormick, Yukon publication date is the year of the survey, not Legislative Assembly . the year that the results are published .

William MaGill, Chair, requested Brenda Erickson, staff forncsl , to give an overview of the process and procedures for the committee .

14 a s l c s the legislative administrator: winter 2010 A question and answer session followed: might make it timely . Immunity issues tend to be dictated more by court cases than legislative q . If states don’t respond by the deadline, are procedures . She noted that the Clerks and their responses added later? Secretaries office information hasn’t been a . No, their information will not be included updated for about 10 years . until the topic is resurveyed . Other suggestions from committee members q . How many points/topics are covered in a included ethics and social networking . Brenda survey? commented that ncsl has an Ethics Center a . Could depend on the detail of topics, and that we might be stepping into their usually one or two . Brenda suggested that jurisdiction, however, this topic effects our the top three be ranked and she will begin staff section through process . After discussion, writing questions based on the votes . Chair it seemed that social networking might be so MaGill noted that voting for topics will be new that there might be a limited response . done by committee members through email . Brenda noted that whatever topic is chosen, q . Do the topics need to be closely related? the questions and terminology need to be a . They can be but don’t have to be . clear and defined . There was some confusion in the past survey over terminology and some Brenda posed a question for future consideration . information was unusable . “Do we want to keep the documents “as is” with page numbers, even though they are now elec- Chair MaGill requested committee members tronic and the page numbers don’t mean much to look over the lists provided by Brenda and or do we want to make format changes?” There be thinking about topics of interest, that an have been discussions of using a database format email will be coming requesting everyone’s but that may limit questions to a yes/no format input . with no open ended responses for explanations . There was a motion and a second to adjourn Chair MaGill asked Brenda for suggestions on and the meeting was adjourned . topics . Brenda stated that “hot topics” seem to be exclusionary and disciplinary issues and that respectfully submitted, topic hasn’t been updated since 1996, which Adanna Hydes, ky, Vice-chair

the legislative administrator: winter 2010 a s l c s 15 International Communication and Development Committee Meeting Minutes

Steve Arias (nm) Laura Clemens (oh) Robert Altmann (wv) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. Canada) and Peter Bennison (Tasmania, 19th, 2009; Renaissance Hotel, Seattle, wa Australia) .

call to order: The meeting of the approval of minutes: Upon a motion by International Communication and Patsy Spaw (tx), seconded by Steve Marshall Development Committee was called to order (vt), the minutes of the last meeting held July by Steve Arias (nm), Committee Chair . 21, 2009, during the ncsl Legislative Summit, in Philadelphia, Pennsylvania, were approved . attendance: The following members of the committee were present: Stephen Arias (nm), old business: Chair Arias explained to the Chair; Robert Altmann (wv), Vice-Chair; Dave committee that the 2008-2009 International Avant (al); George Bishop (va); Lee Cassis Directory was not printed because of software (wv); Claire Clift nv( ); Bernard Dean (wa); compatibility issues . The software issues are John Garrett (va); Judy Hall (or); Crystaline currently being worked on and the 2009-2010 Jones (ak); Ann Krekelberg (ak); William Directory should be out next year . There was MaGill (vt); Steven Marshall (vt); Al also discussion in regards to communication Mathiowetz (mn); Melanie Reekes (va); Patsy with the European Clerks (United Kingdom, Spaw (tx); Philip Twogood (fl); Robert Ward Wales, Ireland, Northern Ireland and Scotland) . (fl); Denise Weeks (nc); Jeannine Wood (id) . It was mentioned that there is not a European Clerk’s organization so the countries would Other members/guests in attendance included have to be contacted individually . Chair Martha Hopson (ak), Gina Spartz (ak), Liz Arias would like to develop a letter to start Clarke (ak), Londi Ensor (ak), Debbie Deller communications with the European Clerks . (Ontario, Canada), Floyd McCormick (Yukon,

16 a s l c s the legislative administrator: winter 2010 new business: The committee expressed mentioned that anzacatt has a website, interest in developing an International Program www .anzacatt org. .au . session for the 2010 pds in Milwaukee, Wisconsin . Chair Arias said that he will After adjournment, Chair Arias appointed appoint a sub-committee for development of the following to the 2010 pds International the program . Chair Arias also gave a report Program sub-committee: Susan Clarke Schaar on the anomac meeting that was held in (va), Ann Cornwell (ar) and Steve Marshall (vt) . Zacatecas, Mexico on August 19-23, 2009 . Peter Bennison gave a report on anzacatt . adjournment: Upon a motion by Denise anzacatt Professional Development Weeks (nc), seconded by Jeannine Wood (id) Seminar will be held on January 26-29, 2010 the meeting was adjourned . in Canberra, Australia . The theme for the meeting is “Strengthening, Securing and respectfully submitted, Promoting Parliament ”. Mr . Bennison also Melanie Reekes (va), Committee Recorder the legislative administrator: winter 2010 a s l c s 17 Legislative Administrator Committee Meeting Minutes

Bernadette McNulty (ca) Neva Marie Parker (ca) Paula Rossetto (ca) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. new business: According to Paula Rossetto 19th, 2009; Renaissance Hotel, Seattle, wa (ca), Vice-Chair, the deadline to submit articles, photos, and other committees’ minutes for the call to order: The meeting of the Legislative next edition will be November 1, 2009 . Administrator Committee was called to order by Paula Rossetto (ca), Vice-Chair presiding . A few new ideas for future editions of the Legislative Administrator were discussed; attendance: The following members of the they included a new “Where are they now?” committee were present: Neva Marie Parker (ca), section and a reinstatement of the “Milestones” Vice-Chair; Paula Rossetto (ca), Vice-Chair; section at the request of Carmen Cauthen (nc) Mitchell “Mick” Bailey (wv); Carmen Cauthen who noted that she would like to see more (nc); Polly Emerson (tx); Bo Hoover (wv); personal interest articles . Scott Kaiser (il); Eleanor Ringel (wv); Terry Spieler (mo) . Bo Hoover (wv) suggested we obtain new color photos of the committee chairs and Other members/guests in attendance included vice-chairs . It was mentioned that a central Gregory Gray (wv) aslcs President, Susan repository of headshots was being created . Furlong Reil (nv), and Lori Mullens (wv) . adjournment: Upon a motion by Terry approval of minutes: Upon a motion by Spieler (mo), seconded by Carmen Cauthen Bo Hoover (wv), seconded by Polly Emerson (nc), the meeting was adjourned . (tx), the minutes of the last meeting held July 21, 2009, during the ncsl Legislative Summit, respectfully submitted, in Philadelphia, pa, were approved . Neva Marie Parker (ca), Vice-Chair old business: None .

18 a s l c s the legislative administrator: winter 2010 the legislative administrator: winter 2010 a s l c s 19 Membership & Communication Committee Meeting Minutes

Jean Burgin (ky) Lenore Naranjo (nm) Ruby Johnson (la) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. new business: The Chairperson introduced 19th, 2009; Renaissance Hotel, Seattle, wa Lenore Naranjo, nm, Vice-Chair and explained that Ruby Johnson, la, Vice-Chair, was not call to order: The meeting of the able to attend the meeting . Susan Kannarr, Membership and Communication Committee ks, was introduced as the acting recorder for was called to order by Jean Burgin, ky, the meeting . Next, Greg Gray, wv, aslcs Chairperson at 3:05 on September 19, 2009, in President-elect, thanked the committee for Seattle, Washington . its work this year and made brief comments regarding planning for next year’s meeting . attendance: The following members of the committee were present: Jean Burgin (ky), On several occasions, the Chairperson asked Chair; Lenore Naranjo (nm), Vice-Chair; for input from Committee members for Mardi Alexander (tx); Mary Andrus (ut); themes for the new attendee orientation Julie Bochat (mo); Scott Caffey tx( ); Yolanda at next year’s pds in Milwaukee, wi . The Dixon (la); Janice Gadd (ut); David Gibson following were ideas and suggestions made by (vt); JoAnn Hedrick (de); Adanna Hydes the group: (ky); Susan Kannarr (ks); Annette Moore (ut); Sandra Morris (ky); Pat Saville (ks); ⊲ theme – “Say Cheese!” with decorations Jackie Scott (va); Ron Smith (la); Bonnie on a cheese and camera theme and a photo Trivette (nc); Kirsten Waid (ak); Patience opportunity involving the theme . Worrel (tx) . ⊲ decorations – a Harley Davidson prop or actual motorcycle that attendees could Other members/guests in attendance included have their picture taken on . Judy Hall, or and Brenda Erickson, ncsl . ⊲ activity – have new attendees collect

20 a s l c s the legislative administrator: winter 2010 signatures of other attendees on the roster In past years, the pin contest winner was (included in the program) and see who can announced at the business luncheon . This year collect the most names, the most executive the business luncheon was on Wednesday when committee members, etc . throughout the it was not possible to announce the winner . meeting as an addition to the pin contest . Also, pins were counted at the wrap up session ⊲ game idea – give new attendees slips of on Saturday which did not allow for an paper with all other new attendees names announcement on Friday at the final sponsored on them; collect their own name from other luncheon . Because the Saturday night dinner new attendees while mingling; winner is the was not thought to be an appropriate time for person who collects the most slips with their the announcement, the only option left was the own name on it (suggested at the new final breakfast . The Committee agreed that the attendee wrapup) . Chairperson should work with the Program committee to arrange the timing of the contest Judy Hall, or, immediate past chair discussed winner announcement . the difficulties encountered in matching up sponsors and new attendees . The complete list During the discussion of activities for next year, of new attendees is not available until approxi- the subject of having snacks at the orientation mately one week before the meeting, leaving a was brought up . It was noted that snacks were tight timeline to identify sponsors and match not available due to a combination of hotel them with new attendees in advance of the restrictions on outside food/beverage and a lack meeting . Brenda Erikson, ncsl, commented of funding . Past chairpersons commented that that they make every effort to identify new they encountered many of the same hurdles at attendees as quickly as possible but that the time- previous pds meetings and were either able to line for receiving names will not likely change . get permission for outside food or worked their Judy Hall commented that it was helpful to open budget around expenses . The current chair was up sponsorship to all aslcs members instead encouraged to work with ncsl to determine of just recruiting from within the committee . policies for next year’s site so that any expenses The committee agreed that this was a good idea . could be accounted for in a budget request to the Executive Committee . The Chairperson asked Judy Hall to update the committee on the new attendee wrap up session The committee discussed how this year’s plan held earlier in the day . Judy told the Committee to have new attendees host the bar in the that although it was lightly attended, a couple hospitality suite worked . After some discussion, of ideas for ice breaker games for next year were the group concluded that a more specific time/ discussed and new attendees commented that night assignment would work better than the they found the orientation session very helpful . general invitation given this year . The meeting was used primarily to provide an opportunity to count pins . adjournment: Upon a motion by David Gibson, seconded by Janice Gadd, the meeting Attendees discussed that the announcement was adjourned . of the pin contest winner at the final breakfast meeting was not the most desirable because of respectfully submitted, generally low attendance . Members felt this did Jean Burgin, ky, Chairperson not give proper recognition to the new attendee . Susan Kannarr, ks, Acting Recorder the legislative administrator: winter 2010 a s l c s 21 Professional Journal Committee Meeting Minutes

Melanie Reekes (va) Angi Murphy (va) Hobie Lehman (va) Co-Chair Co-Chair Vice-Chair

Professional Development Seminar, Sept. Administrator and including a flyer soliciting 19th, 2009; Renaissance Hotel, Seattle, wa articles in copies of the Journal . call to order: The meeting of the new business: The Editorial Board was Professional Journal Committee was called to designated as Co-Chairs Reekes and Murphy, order by Melanie Reekes, va, Co-Chair . Jean Burgin, Hobie Lehman, Philip Twogood, Bob Ward, and Jeannine Wood . Co-Chair attendance: The following members of the Reekes announced that three articles were committee were present: Melanie Reekes (va), Co- pending from the previous committee and Chair; Hobie Lehman (va), Vice-Chair; Jean thanked previous Co-Chairs Maryann Horch Burgin (ky); Tara Perkinson (va); Philip Twogood and Nathan Hatfield . The Committee welcomed (fl); Robert Ward (fl); Jeannine Wood (id) . President Greg Gray, who volunteered to approval of minutes: Upon a motion by contribute an article . A November 1 deadline Bob Ward, fl, seconded by Philip Twogood, was set for submission of articles for the Fall fl, the minutes of the last meeting held July 21, issue, with a publication date of around Decem- 2009, during the ncsl Legislative Summit, in ber 1 . Suggestions were made of article topics Philadelphia, pa, were approved . and authors . The members of the committee were charged with following up on these ideas . old business: Co-Chair Reekes welcomed the members of the committee . A discussion adjournment: Upon a motion by Tara followed outlining the process of producing Perkinson, va, seconded by Jeannine Wood, the Journal and recruiting authors for articles . id, the meeting was adjourned . The Committee decided to continue the respectfully submitted, practice of advertising for authors in the Tara Perkinson, va, Recorder

22 a s l c s the legislative administrator: winter 2010 the legislative administrator: winter 2010 a s l c s 23 Program Development Committee Meeting Minutes

Scott Kaiser (il) David Gibson (vt) Janice Gadd (ut) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. Other members/guests in attendance included 19th, 2009; Renaissance Hotel, Seattle, wa Maryann Horch (va), Jeanine Wittenberg (nv), Susan Furlong Reil (nv), Michael Cote (me), call to order: The meeting of the Rob Marchant (wi), and Susan Kannarr (ks) . Program Development Committee was called to order by Scott Kaiser (il), Chair approval of minutes: Upon a motion by Judy Hall, seconded by Jay Braxton, the attendance: The following members of minutes of the last meeting held July, 2009, the committee were present: Scott Kaiser (il), during the ncsl Legislative Summit, in Chair; David Gibson (vt), Vice-Chair; Janice Philadelphia, pa, were approved . Gadd (ut), Vice-Chair; Mardi Alexander (tx); Mary Andrus (ut); Mitchell “Mick” Bailey old business: None . (wv); Judy Barrows (me); George Bishop (va); Jay Braxton (va); Scott Caffey(tx) ; Carmen new business: Scott Kaiser, Chair, thanked Cauthen (nc); Norma Chastain (az); Claire the previous Chairs from the Program Clift(nv) ; Jeff Finch(va) ; Tisha Gieser (ak); Development Committee for the successful Jane Gill (nv); Judy Hall (or); Anna Hanback seminar this year . (va); Nathan Hatfield(va); Emily Howard (va); Adanna Hydes (ky); Jamie Kruse (ne); Sandra Rob Marchant from next year’s host state, Morris (ky); Lenore Naranjo (nm); Eleanor Wisconsin, reported on some of the events Ringel (wv); Pat Saville (ks); Jackie Scott (va); planned . Bonnie Trivette (nc); Linda Tubbs (tx); Tricia Vaughan (va); Susan Whitford (nv); Patience ⊲ The schedule will be the same as the Worrel (tx) . Seattle schedule, i .e . Wednesday to Sunday .

24 a s l c s the legislative administrator: winter 2010 ⊲ One day will be spent in Madison visiting ⊲ Ethics the capitol . Free time will be available as well as specialized tours . Concurrent Session Ideas: ⊲ The seminar will be held at the Hilton ⊲ Technology Committee present a session Hotel in Milwaukee . on Clerks interactions with it staff ⊲ Emergency procedures Scott Kaiser thanked Janice Gadd (ut) and ⊲ International Clerks sponsor a concurrent David Gibson (vt) for acting as vice-chairs for session (Steve Arias (nm) working on this this year’s committee . one) ⊲ Mason’s Manual: i .e . “Mason’s for The Committee was reminded of the importance Dummies,” or Mason’s 101 and 102 (which of the evaluation forms and was asked to would include substantive changes that are encourage others to fill them out . They are also being made in the next publication of available on-line . Mason’s Manual) ⊲ Legislature Off the Record The Job Share was discussed and the suggestion ⊲ “Green” technologies in legislature – was made that we try and get more participation recycling, cutting down on paper use as well as invite more companies and sponsors ⊲ Legislatures of the future – optimism to participate . ⊲ ncsl Highlights for those that cannot attend ncsl conventions Plenary Session Ideas: ⊲ e-learning ⊲ “Comedy Sportz” a local group from Milwaukee adjournment: Upon a motion by Mardi ⊲ Nutritionist David Meinz with Part ii of Alexander, seconded by Bonnie Trivette, the his “Energize Your Life” presentation meeting was adjourned . ⊲ Team building exercises ⊲ How to train new legislators to become respectfully submitted, effective – decorum Mary Andrus (ut), Recorder

the legislative administrator: winter 2010 a s l c s 25 Roster Committee Meeting Minutes

Marguerite Duda (wv) Lora Thompson (wv) Lee Cassis (wv) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. The work to update the next edition will begin in 19th, 2009; Renaissance Hotel, Seattle, wa the spring after members’ dues are paid . A letter is sent on behalf of the committee to the Clerk call to order: The meeting of the Roster and one associate in each chamber requesting Committee was called to order by Marguerite updates to the Roster information after the Duda, wv, Chair . dues deadline . Before this letter is scheduled to be sent, the committee will meet again at the attendance: The following members of the spring meeting and will then have an oppor- committee were present: Marguerite Duda (wv), tunity to discuss this work . Chair; Lora Thompson (wv), Vice-Chair; Lee Cassis (wv), Vice-Chair; Julie Bochat (mo); A suggestion was made to send a request to each Sarah Culley (mo); Stephanie Hall (ak); Carol individual associate requesting an update to Newton (mo); Ron Smith (la); Terry Spieler their Roster information after the dues deadline . (mo); Lori Summers (wv) . A suggestion was also made to copy the style currently used in the principals section for the Chair Marguerite Duda began the meeting by associates, i .e ., border each page with the state discussing the publication schedule for the Society’s name of each grouping of associates . Roster and Reference Guide . The chairs of the committee are appointed to two-year terms and adjournment: There being no further business, will be responsible for the preparation and publi- Lee Cassis, wv, made a motion to adjourn . cation of the Roster for 2010-2011 and 2011-2012 . Without objection, the meeting was adjourned . The previous year’s committee is responsible for the publication of the 2009-2010 edition follow- respectfully submitted, ing the fall meeting in Seattle, wa . Marguerite Duda, wv, Chair

26 a s l c s the legislative administrator: winter 2010 the legislative administrator: winter 2010 a s l c s 27 Site Selection Committee Meeting Minutes

Norman Moore (az) Dave Avant (al) Michael Cote (me) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. Tubbs (tx); Kirsten Waid (ak); Denise Weeks 19th, 2009; Renaissance Hotel, Seattle, wa (nc); Patience Worrel (tx); Joyce Wright (al) .

call to order: The meeting of the Site Other members/guests in attendance included: Selection Committee was called to order by Peter Bennison, anzacatt; Liz Clark, ak, Norman Moore, az, Chairman at 2:15 p .m . Senate; Londi Ensor, ak, House; Greg Gray, wv, aslcs President; Martha Hopson, ak, attendance: The following members of the Senate; Tara Perkinson, va, Senate committee were present: Norman Moore (az), Chair; Dave Avant (al), Vice-Chair; Michael old business: Chairman Moore welcomed Cote (me), Vice-Chair; Mardi Alexander (tx); the new committee, asked that the committee Robert Altmann (wv); Mary Andrus (ut); members introduce themselves and reviewed Mitchell “Mick” Bailey (wv); Julie Bochat (mo); the charge of the committee . Mr . Moore Jay Braxton (va); Scott Caffey tx( ); Norma informed the committee that the previous Chastain (az); Sarah Culley (mo); Marguerite Site Selection Committee had made a Duda (wv); Polly Emerson (tx); Janice Gadd recommendation to the aslcs Executive (ut); Judy Hall (or); Stephanie Hall (ak); Committee that the site for the 2011 Anna Hanback (va); Nathan Hatfield va( ); Professional Development Seminar be Branson, Emily Howard (va); Steven Marshall (vt); Missouri as a No-Host site . The Executive Annette Moore (ut); Carol Newton (mo); Committee gave unanimous approval for Neva Marie Parker (ca); Eleanor Ringel (wv); Branson in 2011 . Paula Rossetto (ca); Pat Saville (ks); Jackie Scott (va); Lori Summers (wv); Lora new business: Mr . Moore informed Thompson wv( ); Bonnie Trivette (nc); Linda the members that he would be emailing

28 a s l c s the legislative administrator: winter 2010 aslcs Principal members and Site Selection suggestion mentioned for the committee to Committee members to see if there is any interest consider is choosing a location close to the in hosting a meeting in 2012 . Mr . Moore also capital city of a state as visiting the capitol is reviewed the three types of Professional Develop- always of interest while attending the Annual ment meetings: Host State, Hybrid and No-Host . Professional Development Seminar . Mr . Moore did note that the type of meeting can always change from a No-Host meeting to a adjournment: Upon a motion by Denise Hybrid or even a Host State meeting during the Weeks, nc, seconded by Dave Avant, al, the planning time prior to the meeting . Discussion meeting was adjourned . continued on possible sites for future meetings, some of the suggestions were: Charleston, South respectfully submitted, Carolina; Savannah, Georgia; Santa Fe, New Norma Chastain, az, Site Selection Recorder Mexico; New Jersey or Rhode Island . Another the legislative administrator: winter 2010 a s l c s 29 double vision Can you spot who is in this photo twice?

30 a s l c s the legislative administrator: winter 2010 double vision Can you spot who is in this photo twice?

the legislative administrator: winter 2010 a s l c s 31 Support Staff Committee Meeting Minutes

Jay Braxton (va) Alan Whittington (tn) Emily Howard (va) Chair Vice-Chair Vice-Chair

Professional Development Seminar, Sept. approval of minutes: The minutes of the 19th, 2009; Renaissance Hotel, Seattle, wa last meeting held July 21, 2009, at the ncsl Legislative Summit, in Philadelphia, pa were call to order: The meeting of the Support approved . Staff Committee was called to order by Jay Braxton, va, Chair . new business: Scott Kaiser (il), Program Development Chair, thanked the committee attendance: The following members of the for help in providing a concurrent session and committee were present: Jay Braxton (va), Chair; discussed planning a concurrent session for Alan Whittington (tn), Vice-Chair; Emily the 2010 conference and facilitating break-out Howard (va), Vice-Chair; Norma Chastain (az); sessions . Sarah Culley (mo); Marguerite Duda (wv); Jeff Finch (va); Tisha Gieser (ak); Jane Gill (nv); Planning for concurrent and break-out sessions Stephanie Hall (ak); Anna Hanback (va); for the next conference were discussed and Jay Nathan Hatfield va( ); Jamie Kruse (ne); Braxton suggested that committee members Carol Newton (mo); Lori Summers (wv); e-mail him with any ideas . Lora Thompson wv( ); Linda Tubbs (tx); Tricia Vaughan (va); Susan Whitford (nv); Low participation in the job share program was Joyce Wright (al) . discussed . Several ideas were offered to increase interest in the program . Possibilities included: Other members/guests in attendance included Scott Kaiser (il), Nancy Schaufelberger (ak), ⊲ changing it to every other year Julianna Singh (ak), and Michael Cote (me) . ⊲ displaying specific jobs each year ⊲ specific tasks (ex: voting, web streaming)

32 a s l c s the legislative administrator: winter 2010 ⊲ more vendor participation Jay Braxton (va) announced that letters ⊲ historical vs . new regarding the Associate Exchange Program ⊲ new name will be going out soon and that Emily Howard ⊲ more promotion to build attendance (va) is currently working on the chamber organization charts . Greg Gray (wv), President, visited briefly and stressed the important work that each adjournment: There being no more committee does . business, the meeting was adjourned . the legislative administrator: winter 2010 a s l c s 33 Technology Committee Meeting Minutes

Russel Humphrey (tn) Burney Durham (tn) Maryann Horch (va) Co-Chair Co-Chair Vice-Chair

Professional Development Seminar, Sept. Stephen Arias, seconded by Alan Whittington, 19th, 2009; Renaissance Hotel, Seattle, wa the minutes of the last meeting held July 21, 2009, in Philadelphia, pa, were approved . call to order: The meeting of the Technology Committee was called to order by new business: Scott Kaiser (il), Chair of Burney Durham, tn, Co-Chair . the Program Development Committee, asked the Technology Committee to sponsor a attendance: The following members of the concurrent session for the 2010 Professional committee were present: Burney Durham (tn), Development Seminar in Milwaukee . Co-Chair; Maryann Horch (va), Vice-Chair; Bonnie Alexander (id); Stephen Arias (nm); Co-Chairman Burney Durham opened Lee Cassis (wv); Bernard Dean (wa); Jane the floor for discussion on possible topics Gill (nv); Melanie Reekes (va); Philip for a concurrent session at the Professional Twogood (fl); Susan Whitford (nv) . Development Seminar in Milwaukee, wi, in 2010 . Philip Twogood (fl), Bonnie Alexander Other members/guests in attendance included (id), and Steve Arias (nm) discussed the idea Alan Whittington (tn), Julianna Singh (ak), of a session on “Working with Information Nancy Schaufelberger (ak), Scott Kaiser (il) Technology (it) Staff ”. Maryann Horch (va) Chair of Program Development . suggested a session on “Disaster Plans from a Technology Standpoint ”. Alan Whittington (tn) accepted position as Recorder . It was determined that these and any other potential topics would continue to be approval of minutes: Upon a motion by discussed and more fully thought out .

34 a s l c s the legislative administrator: winter 2010 Candid Camera

President Gray was recognized . He thanked Arias, seconded by Alan Whittington, the the committee for the work it did this year meeting was adjourned . and will do next year for the Professional Development Seminar in 2010 . respectfully submitted, Alan Whittington (tn), recorder adjournment: Upon a motion by Stephen the legislative administrator: winter 2010 a s l c s 35 2009 – 2010 Executive Committee

Greg Gray (wv) Robert Marchant (wi) Chair Clift (nv) Norma Chastain (az) President President-Elect Secretary-Treasurer Associate Vice President

Terry Spieler (mo) George W. Bishop (va) Albin A. Mathiowetz (mn) Jeannine Wood (id) Elected Principal Member Elected Associate Member Appointed Principal Member Appointed Principal Member

Nathan Hatfield va( ) Margaret Alexander (tx) Millicent MacFarland (me) Carmen Cauthen (nc) Appointed Associate Member Appointed Associate Member Immediate Past President Immediate Past Associate Vice President

36 a s l c s the legislative administrator: winter 2010 2009 – 2010 Executive Committee Meeting Minutes

Professional Development Seminar, Sept. old business: There being no old business, the 19th, 2009; Renaissance Hotel, Seattle, wa Committee continued with the next agenda item .

call to order: The meeting of the Executive new business: Angela Andrews, ncsl Committee was called to order by aslcs Presi- Liaison, presented a overview of the following dent, the Honorable Gregory Gray, Clerk of the aslcs financial reports: the Special Meetings West Virginia House of Delegates, at 9:11 a .m . Fund (l190), the Professional Development Revolving Account and the 2009 pds Budget . attendance: The following members of Angela noted the contributions made by aslcs’s the committee were present: Greg Gray (wv); national sponsors to the Society in 2009 and Robert Marchant (wi); Claire Clift nv( ); pointed out the interest income earned by the Norma Chastain (az); Terry Spieler (mo); Special Meetings Fund for the year was $5,223 . George Bishop (va); Jeannine Wood (id); She also mentioned that the total for the l190 Mardi Alexander (tx); Nathan Hatfield va( ); Fund did not yet reflect the transfer of $30,000 Millie MacFarland (me); Carmen Cauthen (nc) . from the Dues Account nor the transfer of any profits realized from the Seattlepds —transfers Angela Andrews, ncsl Liaison to aslcs, Patsy approved by the Executive Committee on Spaw, Secretary of the Texas Senate, and Norm September 15, 2009 . The profits from the 2009 Moore, Chief Clerk of the Arizona House of pds, if any, would not be known until early 2010 . Representatives, were also in attendance . Millie MacFarland recapped the attendance fig- approval of president’s executive ures for the Committee . There were 218 attendees committee appointments: President Gray of which 160 were fully paid registrants . Millie requested the Committee consider approval of noted that the registration fee is set in Section his appointments to the Executive Committee . 1(c) of the aslcs Standing Orders . The registra- Upon a motion by Millie MacFarland, seconded tion fees provide most of the funding for an by Norma Chastain, the President’s appointments annual seminar . Rob Marchant indicated the pds to the Executive Committee for the coming year Budget report would be helpful to Wisconsin were unanimously approved: Al Mathiowetz, when planning for next year’s pds in Milwaukee . Chief Clerk of the Minnesota House of Represent- George Bishop inquired whether there was any atives, and Jeannine Wood, Secretary of the Idaho information regarding the shorter length of the Senate—Appointed Principal Members; Mardi seminar this year and if more attendees stayed for Alexander, Engrossing/Enrolling Clerk of the the Saturday, last night of the seminar, versus the Texas Senate, and Nathan Hatfield, Calendar previous year when the seminar’s last night fell on Clerk of the Virginia Senate—Appointed a Sunday . Angela Andrews replied that Thursday Associate Members . and Friday nights were the peak nights at the

the legislative administrator: winter 2010 a s l c s 37 hotel for this pds but Saturday night was a close second . Terry Spieler, Montgomery, al, was unanimously Angela added that she would provide the Committee approved as the site for the Joint Canadian-American with more detail of the hotel statistics at the next Meeting in 2011 . Executive Committee meeting . Millie MacFarland thought there was less of a drop in the last night’s President Gray informed the Committee that he attendance this year than at last year’s pds in Reno, nv . would be unable to attend the October lscc meeting in Virginia but was pleased that President-Elect other business: Terry Spieler gave further detail Marchant would be able to attend . He further to the Committee regarding the selection of 2011 pds explained Rob would need Executive Committee in Branson, mo . She stated that the Site Selection approval to pay for travel expenses to the meeting . Committee had chosen Branson as the 2011 pds site On a motion by Millie MacFarland, seconded while meeting in Washington, dc in April, 2009 . by George Bishop, the Committee unanimously Missouri legislative staff did not present Branson as a approved to pay Rob Marchant’s travel expenses to site to the committee . Terry further explained that attend the October lscc meeting . she had heard concerns from aslcs members as to the high transportation costs and limited airline accommo- George Bishop asked the Committee to consider dations of the Branson site . She mentioned that with giving a copy of the State Dinner dvd to the further consideration, the Executive Committee might incoming Associate Vice President . The Executive want to change the 2011 site to a different Missouri Committee agreed that the Standing Orders should destination such as Saint Louis or Kansas City . Millie be amended to do so . MacFarland noted that aslcs members have had to George Bishop moved, Jeannine Wood seconded, fly into other metropolitan areas and drive to the that the Standing Orders be amended as follows and actual pds site on many occasions: Vail, co; Coeur be effective for the Seattle pds: d’Alene, id; Monterey, ca . George Bishop suggested that the Society might negotiate with a rental car section xix . video recording b . State company a reduced rate for the pds or provide fund- Dinner . A video recording of the state dinner ing for a shuttle service . Rob Marchant added that the in electronic medium shall be made and current pds budget had $4,000 in it for bus service . presented to the outgoing aslcs President, To which Millie and Angela Andrews replied the Host the incoming aslcs President, the outgoing State, Washington, may be absorbing bus service fees . aslcs Associate Vice President, the incoming President Gray asked Terry Spieler if a visit to aslcs Associate Vice President, the Society’s Missouri’s Capitol would be feasible during the Archives, the host state, and any recipients of pds . Terry answered that Jefferson City is quite a special awards presented at the state dinner . long distance from any of the three sites mentioned . The motion passed unanimously . A copy of the State The trip would be approximately 3 5. hours from any Dinner dvd will be presented to Associate Vice location . However, Terry did offer to make tours avail- President Chastain . able, before or after thepds , to those attendees who were interested in traveling to the Capitol on their own . adjournment: Upon a motion by Carmen Cauthen, seconded by Norma Chastain, the Patsy Spaw, Chair, Canadian-American Relations meeting was adjourned at 9:52 a .m . Committee, notified the Executive Committee that Montgomery, al, had been selected as the site for the respectfully submitted, Joint Meeting in 2011 but a specific date had not yet Claire J . Clift,nv , Secretary/Treasurer been set . On a motion by Rob Marchant, seconded by

38 a s l c s the legislative administrator: winter 2010 Annual Business Meeting Minutes

Professional Development Seminar, Sept. Professional Journal—Nathan Hatfield va( ) 19th, 2009; Renaissance Hotel, Seattle, wa Program Development—David Gibson (vt) Roster—Marguerite Duda (wv) call to order: The Sunday morning business meeting of the members of the American Society other business: The new-member winner of Legislative Clerks and Secretaries was held of the States’ pin contest was Felisha Brown, in the Madison Ballroom of the Renaissance Committee Assistant, Mississippi House of Seattle Hotel, Seattle, Washington, and was Representatives . called to order by the President, the Honorable Gregory Gray, Clerk of the West Virginia Patience Worrel, Assistant Enrolling Clerk, House of Delegates, at 8:35 a .m . Texas Senate, won a Branson, mo, gift basket presented by Terry Spieler, Secretary, Missouri President Gray welcomed members to the early Senate . morning meeting and proceeded to call for the Reports of aslcs Standing Committees . President Gray emphasized to those in attendance the importance of completing the reports of standing committees: meeting evaluation form before leaving Seattle . Reports of committees were received as follows: He added the form would also be available online on the aslcs website . President Gray “a” committees explained that the Program Development Bylaws and Standing Orders—Karen Committee uses the evaluation information Wadsworth (nh) to begin planning the program for the 2010 Inside the Legislative Process—Tisha Gieser (ak) Milwaukee seminar . Site Selection—Norm Moore (az) Technology—Steve Arias (nm) adjournment: Upon a motion by Karen Wadsworth, Clerk, New Hampshire House “b” committees of Representatives, seconded by Terry Spieler, International Communication and Secretary of the Missouri Senate, the meeting Development—Steve Arias (nm) was adjourned at 8:58 a .m . Legislative Administrator—Paula Rossetto (ca) Membership and Communication—Lenore respectfully submitted, Naranjo (nm) Claire J . Clift,nv , Secretary/Treasurer Support Staff—Linda Tubbs tx( )

“c” committees Canadian-American Relations—Patsy Spaw (tx)

the legislative administrator: winter 2010 a s l c s 39 Professional Development Seminar – Seattle, 2009

40 a s l c s the legislative administrator: winter 2010 the legislative administrator: winter 2010 a s l c s 41 Change, Recognition and Reflection

42 a s l c s the legislative administrator: winter 2010 the legislative administrator: winter 2010 a s l c s 43 Joseph A. Beek Award presented to Ramona Kenady

In 1943, Joseph A . Beek, Secretary of In addition to serving as President of aslcs in 1994- the California Senate, began the 1995, Ramona has served as: chair and vice-chair for discussions with his fellow parliamen- numerous committees, faculty and panelist at several tary officers which led to the establish- aslcs events, ncsl Executive Committee member, ment of the American Society of and ncsl Staff Chair in 2001-2002 . Ramona attended Legislative Clerks and Secretaries . the Legislative Staff Management Institute in 1994 . Mr . Beek was elected as the Society’s She has served as a member of the Mason’s Manual first president and held that position Revision Commission since 1993 . for 25 years . He is the individual on whom we base the Society’s highest Ramona has traveled on behalf of representative award, the Joseph A . Beek Award for democracy, visiting Central American democracies Distinguished Service . in 1993 and working in Palestine from 1997 to 2000, training fellow Clerks on how to serve their Periodically upon the directive of the sitting aslcs parliaments better and make them stronger . president, a committee of aslcs members is appointed to determine whether the Joseph A . Beek Award Ramona’s professionalism and dedication to should be presented to a member within the Society . her chamber represents the highest values of a Upon review of her exemplary and extraordinary parliamentary officer . She exemplifies the great service to the Society, the committee was pleased benefits that we receive when we become active in the to present Ms . Ramona Kenady, Chief Clerk of the Society — making friends, learning from them, and Oregon House of Representatives, with the Award at helping others perform their responsibilities more the 2009 aslcs Annual Meeting in Seattle . professionally and effectively . She continually brings her good humor, gentle nature, intellect, wisdom, and Ramona has “worked” in the legislative environment work ethic to any and all tasks at hand . since 1957, when she began accompanying her father, the Speaker, to work . After service in the Speaker’s Congratulations, Ramona, on receiving the Joseph A . office for 15 years, she was elected Chief Clerk in 1985 Beek Award for Distinguished Service and thank you for and has been re-elected each biennium since . all of the contributions that you have given to the Society .

Ramona joins the following distinguished award recipients

Ed Burdick ...... 1983 Patrick J . O’Donnel . . . . . 1995 Pat Flahaven ...... 1987 Donald Schneider ...... 1998 MacDowell Lee ...... 1989 Butch Speer ...... 2002 Joe Brown ...... 1991 John Phelps ...... 2005 Betty King ...... 1993

44 a s l c s the legislative administrator: winter 2010 landmarks arizona house of representatives, 49th Legislature – December 17, 2009

House Recognition honoring Norman L. Moore, Chief Clerk of the House

submitted by Cheryl A . Laube (az), Assistant Chief Clerk

In service to the people of the State of Arizona, individual employees at the Legislature provide invaluable assistance to the elected members as those officials determine public policy . As each policy idea develops and works its way through the constitutional process to becoming law, staff assistance is critical at every step . For over three decades, Norman L . Moore’s assistance to the Legislature has epitomized the selfless dedication of legislative staff .

In 1976, Mr . Moore was first selected to serve the House of Representatives as a page . In 1977, he was chosen to be lead attaché . In that role Mr . Moore supervised the House pages until May 1979 . After a sabbatical from the House to complete his law school education, in 1981 Mr . Moore returned to serve as analyst to the Committees on Banking and Insurance and Tourism Professions and Occupations . In the fall of 1984 he was selected as analyst to the Committee on Judiciary . A member of the Arizona Bar, Mr . Moore distinguished himself as a committee research staffer and was appointed Assistant House Rules Attorney in January 1985 . He worked with the first House Rules Attorney, Leland Makemson, until 1992 .

In September 1992, Mr . Moore was selected to succeed Jane Richards as Chief Clerk of the House of Representatives . On the second Monday in January 1993, the appointment was carried into effect on the first day of the forty-first legislature, first regular session . At the appointed time, Representative Polly Rosenbaum of District 4, the oldest member-elect in point of age took the chair to begin the session and appointed Mr . Moore as “temporary Chief Clerk ”. Following points of privilege and reports, the house was called to order after which Representative Mark Killian was elected Speaker . Following the preliminary business, Majority Leader Brenda Burns moved “that Norman L . Moore be elected by unanimous consent as Chief Clerk of the House of Representatives ”. The motion was seconded by Representatives McCune-Davis and Rosenbaum and carried unanimously . Since that time, the members of the House have shown their unwavering confidence in Mr . Moore by similarly electing him Chief Clerk on eight consecutive occasions .

In addition to his duties as Chief Clerk, beginning in 2001 Mr . Moore was first elected to serve as House Parliamentarian and he has continued to serve in that capacity to the present . During Mr . Moore’s tenure, the rules of the House and parliamentary practices and customs of the period have evolved and developed . Mr . Moore has provided skillful parliamentary counsel by way of insight, interpretation and assistance to the members who have shaped the institution of the House of Representatives . Always trustworthy, the true measure of Mr . Moore’s character and wisdom has been repeatedly demonstrated during the times when the course of events has created serious procedural challenges for House members and staff . Mr . Moore’s skillful guidance has been invaluable to the institution .

The Chief Clerk of the House is non-partisan, and serves the members of both political caucuses and the House as an institution . Mr . Moore has dedicated himself to this principle with the highest ethics and unyielding professionalism . By his constant hard work, leadership and example Mr . Moore has inspired and motivated members and Ramona joins the following distinguished award recipients co-workers alike .

Therefore, in outstanding execution of the duties as Chief Clerk of Ed Burdick ...... 1983 Patrick J . O’Donnel . . . . . 1995 the House and in exemplary performance as a legislative staffer, the Pat Flahaven ...... 1987 Donald Schneider ...... 1998 members of the House of Representatives warmly thank Normal L . MacDowell Lee ...... 1989 Butch Speer ...... 2002 Moore for his years of dedicated service .

Joe Brown ...... 1991 John Phelps ...... 2005 Kirk D . Adams, Speaker of the House Betty King ...... 1993

the legislative administrator: winter 2010 a s l c s 45 David Valverde retires after 33 years in the California Senate

by Gregory P . Schmidt Michael . Family Secretary of the Senate, California State Senate always meant a lot to David, At the Desk of the California State Senate, and retirement the transformation continued this year as means special yet another senior staff member retired from opportunities public service . David Valverde, Chief Assistant to enjoy the Secretary of the Senate, decided that thirty- company of his three years, innumerable all-night sessions, and clan in Sacramento a continuing state financial crisis constituted and in Phoenix . enough of a commitment to the common Retirement also good for one person . means extra time for cycling, David started with the Senate as a session-only shooting pool, Amending Clerk and proceeded up the career listening to Blues ladder to Second-in-Command, but he will be music, and perfecting a racquetball game that best remembered for his remarkable work as was the envy of many a Senator . the Senate Reading Clerk from 1977 to 2004 . The Senate votes by voice, and the Reading David’s departure marks the end of a Desk Clerk punches in the “ayes” or “noes” as he cadre that dated back to the beginning of the hears them . David had what it takes—golden full-time Legislature in the mid-1960s and the tones, grand enunciation, a fine ear for picking tenure of Secretary Joe Beek, the founder of up the shouts in the Chamber, and a mastery the aslcs . Those individuals represented the of the computerized service that creates the highest quality of legislative service—loyalty, Senate record . With his charm and personality parliamentary competence, knowledge of he easily earned the nickname “Hollywood ”. numerous policy issues and the intricacies of the bill process . They were the core of the He was born in Phoenix, Arizona, and received Senate’s institutional memory, of special his Associate of Arts degree in communication importance in this era of term limits . studies from Phoenix College, finishing up his higher education at Arizona State University . We now have a new Desk for the 21st Century, well mentored by David and colleagues who In 1976 he moved to Sacramento, and almost retired before him . Their quality and future immediately found a position with the accomplishments will prove to be a real Senate . He and his wife Sylvia were married monument to David’s time with us . We wish in 1979, and they have two sons—Ruben and him the best and hope to see him often .

46 a s l c s the legislative administrator: winter 2010 landmarks Dear David, I have had the privilege of working David with David Valverde for over 14 years . Valverde is I have had the privilege of working He has been an incredible friend and the kind of rare with you since 1998 . Your presence at mentor . I have been lucky in working bird that always the Senate Desk as the reading clerk with people that have an incredible calls it the way he sees was legendary, thus the nick-name “the amount of knowledge about the Legis- it, no fluff . In a world full voice of the Senate ”. That nickname lature . David has been one of those of shiny, new and in some has stuck with you for over 30 years . people, and he has shared his know- cases superficial, David repre- ledge and experience with me . It is sents the Old Tree — rooted in When you rose to the distinguished very rare that a person stays at a job experience and tested by time, position of Chief Assistant Secretary for over 30 years; they gain experience slightly cracked, yet strong enough of the Senate in 2004, I grew under and a history that is irreplaceable . to always stand strong . We will go your tutelage . I cannot begin to desc- The Legislature is losing a valuable forward having become better for ribe nor repay all that I learned from employee, with an immense sense of his giant laughter, caring sense and your expertise and knowledge of the history and commitment . The Senate positive energy . legislative process, our customs and desk will never be the same, without courtesies, and all the nuances that the “voice” of the Senate . Thank you submitted by Jamie Taylor present themselves while working David for being such a great teacher, Assistant File Clerk through the process . mentor and friend! California State Senate … Your leadership protected the integ- submitted by Marlissa Hernandez I was fortunate to work with David rity of the process . Your dedication File Clerk for about five years before his retire- to the institution was unyielding and … ment . Everyday I saw a happy, smiling it is a reminder that we who carry I would like to take this opportunity man, welcoming to all staff and mem- on in your footsteps must maintain to congratulate David Valverde on his bers that came his way . With David’s what you fostered with the same distinguished service, which spanned immense responsibilities, he worked sense of duty and responsibility . over three decades . Throughout his mostly in the Senate Chamber . I would I hope we make you proud! career, David Valverde was known for hear him discussing many facets of his commanding voice as the Reading the legislative process to staffers I miss you, and that laugh of yours . Clerk of the Senate . As the voice of including Rules of the House, proce- I believe your absence will be felt for the Senate, he symbolized the highest dures with committee secretaries and quite sometime as we go through our standard of professionalism in the members staff and, on many occasions, trials and tribulations . The one thing California Legislature . Similarly, as talking with tourists that came through I will miss the most is our annual wager the Assistant Secretary of the Senate, the senate gallery as they toured the on our favorite team for the World he assumed the role of managing the State Capitol . David would often- Series . Maybe we can continue the Senate Desk staff in the height of times be interrupted by curious ritual virtually? term limits in the California Senate . tourists asking questions and making David’s legacy of professionalism inquires . He would graciously take I wish you much relaxation and and dedication will undoubtedly time to answer their questions and happiness in your retirement . carry on for decades to come . when he was not too busy, would It is well deserved! bring them to the floor and give Thanks . them the behind the scenes tour . All the best my friend, You could see they felt honored to submitted by E. Dotson Wilson be on the floor of the State Senate, submitted by Bernadette C. McNulty Assembly Chief Clerk listening to stories only someone Chief Assistant Secretary of the Senate of his tenure could tell . Actually, California State Senate we all reveled in those stories . continued

the legislative administrator: winter 2010 a s l c s 47 As David had been the senior staff in the last few years our Desk Staff has different place without David here every the office, he would tell us of late night had to say goodbye to many long-term day .I will miss his institutional know- talks with important legislation being staffers with vast combined experience ledge, his calm demeanor and his jovial made with names like Ken Maddy and and parliamentary knowledge . You nature .He is truly one in a million! B T. . Collins . As a legislative staffer successfully stepped up and helped these names are familiar stars in the fill that void . I will always value your Congratulations on a well-deserved Capitol, and hearing about their legacy friendship and wish you the very retirement! told first hand from someone who was best with your retirement . there was like listening to history come submitted by Susan Delafuente alive . These times are my fondest submitted by Sandra Daly, … memories . I will miss David as the days Chief Assistant Engrossing and I have been fortunate enough to work Enrolling Clerk and months go by and I realize he’s not with David Valverde for the past five California State Senate just on vacation . He’s retired, deser- years . It has been quite an honor and … vedly, and the mission of the remain- a privilege to assist the true voice of ing team working hard in the Secretary While David is retiring as Chief Assis- the California State Senate . When I of the Senate’s office is to stay united tant Secretary, what he is chiefly known first joined the office, I was not quite and keep teamwork as our most for is the eloquent, easy way he repre- sure how to approach him about day important and invaluable resource . sented the Senate as Reading Clerk . to day operations . Supervisors are not His voice resonated through the halls always easy to communicate with . It submitted by Holly Hummelt of the capitol, echoing the ayes and was when I was given the nod to per- Amending Clerk noes of over 30 years of California’s form the tasks of his prior occupation … legislative history . He was calm and that I learned how terrific a gentleman David the “Voice of the Senate” Con- he was smooth . And he never seemed he truly is . During our formal sessions, gratulations! After 30+ years of fazed by the pressure of the job . He he had a way of thoroughly getting service in the Senate, your retirement knew his stuff and because of that he the work done, while making the job is well deserved . I will miss the sound helped foster a sense of confidence and very fun and interesting . I am really of your voice resonating through the dignity that will be hard to emulate going to miss having him around to Chamber during floor session . This in the future . I was honored to work talk about sports, and getting his take next adventure in life, live it with the with David . He was the last holdout on the events of the day . He is a very same style, passion and hands-on of a golden age in the Secretary of the generous person, and I will always approach with which you served the Senate’s office, and his retirement, remember the things he taught me . Senate . Enjoy my friend . You will be while greatly deserved, marks the I really did consider him to be a great missed . end of an era . friend, and even a father figure at times . It was awfully impressive to see submitted by Paula Rossetto submitted by Neva Marie Parker the respect he received from all of the History Clerk hi all, Journal Clerk, California State Senate intellectuals inside and out of the build- … California State Senate … ing . Respect one could only earn after David, I feel fortunate to have worked serving twenty seven years as the It is with great sadness that I write this. I know some of you I may not see again, but you will be in my with you over the past 30+ years . It’s the end of an era! For as long as I reading clerk, and five years as the memories for a lifetime. I wish the best to the Senate, there are so many memories that I carry with me. can remember (and before!), David During this time I relied on your Chief Assistant to the Secretary . Now These memories have shaped and made me a better person. Anyway, it’s time to move on for me. support, knowledge, and judgment . Valverde’s presence and voice have that I am the reading clerk, I will always Just want to let Capitol people know I’ve been blessed to be associated with a great group of people, I remember when you first started as been a vital part of the California value having him as a mentor, and try Assistant Secretary/Reading Clerk for State Senate . I wish him the very my best to emulate his performance . I will cherish the friendships I’ve made and hope to carry those on. the Senate and how clear the tenor of best in his retirement – but it is He is definitely one of a kind, and your voice sounded on our “Squawk certainly with mixed emotions! will not be forgotten . I wish nothing but the best to both the Senate and the Assembly. Its been a great and unforgettable journey. Box ”. Through the years you truly were the “Voice of the Senate ”. Over While I know that our office is up for submitted by Zach Twilla the challenge – it will be a markedly Reading Clerk best to all – David Valverde

48 a s l c s the legislative administrator: winter 2010 hi all,

It is with great sadness that I write this. I know some of you I may not see again, but you will be in my memories for a lifetime. I wish the best to the Senate, there are so many memories that I carry with me. These memories have shaped and made me a better person. Anyway, it’s time to move on for me. Just want to let Capitol people know I’ve been blessed to be associated with a great group of people, I will cherish the friendships I’ve made and hope to carry those on.

I wish nothing but the best to both the Senate and the Assembly. Its been a great and unforgettable journey.

best to all – David Valverde

the legislative administrator: winter 2010 a s l c s 49 Newsmaker Q&A: Rich Puffer, Chief Clerk of the Delaware House of Representatives by Doug Denison submitted by JoAnn M . Hedrick, Chief Clerk (emeritus), Delaware House of Representatives

q: How did you become chief clerk? prepared, it’s the official historical document a: I grew up in northern Newark and of the session . We have to get it into the graduated from Newark High School . Right correct format to be published at the end of after I graduated I joined the Navy and was the General Assembly; just making sure that in for four years . I was stationed out of Pearl everything is in order for each day, everything Harbor in anti-submarine warfare . When the is spelled right . Admittedly, it does get a little Soviet Union was still the Soviet Union we’d slower as the days go on . But, my job is also the go out and look for Soviet subs . One day we chief administrative officer for the House . I were hunting for Soviet subs and the next day have to kind of run the day-to-day operations we were listening to whales because the Cold of the facility, that includes ordering supplies, War was over . I got out and came back, traveled making sure furniture is not falling apart, just in Europe for a while, then got my degree in a little bit of everything . political science and history at the University of Delaware . I worked a couple of internships q: What’s a typical day like when the House is for the Democratic Party and then I worked in in session? the Senate for a while as a legislative aide . Then a: Usually on the previous session day I sit I came over to the House and last year was down with the speaker to figure what he wants elected chief clerk . I just kind of worked my on that day’s agenda . On a Tuesday, I come in way up through some luck and through merit . and send the agenda out to all the members, I love the legislature; I wanted to protect the make sure all the bills are in order so when legislature in terms of history . we’re out on the podium I’ve got all the bills that could be worked on . We also do the q: What does your office do in the off-season? pre-file on a session day; that’s basically an a: When we’re out of session, which is July opportunity for a member to introduce a bill 1 through January, first we get all the bills and get it into committee and not have to that have been passed and we process those stand up and introduce it from the floor; that and send them over to the governor . In would just slow the process down . We work on July and August, we’re kind of cleaning up that in the morning and by noon the pre-file is administratively . At the same time the journal in . The speaker is pretty prompt about getting clerk is working to get the journals in at 2 o’clock, then we start the day .

50 a s l c s the legislative administrator: winter 2010 Rich Puffer

age: 39 hometown: Newark residence: Bear family: wife Meena, son Kieran, twins Lela & Rohan previous employment: Deputy Chief of Staff, House Democratic Caucus

q: What do you like best about your job? q: Ever thought of getting into the other side of a: I like seeing something start, get through the process and running for elected office? a committee, then we work on it, have a roll a: Anybody who’s interested in politics and call and send it on to the Senate . It’s like going says they don’t want to run for office, I don’t from birth to seeing your kid off to college . know . Maybe one day, but I’ve got three small Just the institution, the history here and the children . I’ve always said that if I ever wanted people . I work for the members as a whole, all to run for office, I’d do it after they went off 41 members . I enjoy interacting with them on to college . Kids need their parents and even a daily basis, if they have issues or they want though I love this and I love the politics, a bill filed or they have questions . I’m kind of they’re more precious to me . Maybe down the the official record keeper of the House . I saw road, but not now . a list once of all the names of the chief clerks going back to the 1700s and thought, “Wow, my name is now on that ”. Both of my parents were librarians, so I love paper and the process and the history .

the legislative administrator: winter 2010 a s l c s 51 Associate Exchange Program

submitted by Matthew Baker (nv) notion that most of the Clerks’ and Secretaries’ Technical Assistant/Journal Clerk Assembly offices throughout the country operate in the same way, with only slight variations . Mark Twain once eloquently opined that, “America is built on a tilt and everything that Unlike most states, Nevada’s Legislature only is loose slides to California ”. I’m not sure if meets every other year . Our small permanent that was a disparaging remark or a testament staff grows to over 200 employees during our to California’s importance to our nation . regular legislative sessions . In the interim After all, depending on the vagaries of the between sessions, my position in the Nevada current economy, the Golden State does have Assembly becomes an amalgam of it technical the eighth largest economy in the world . support, clerical work, customer service, secondary administrative support, and various In August of 2009, I visited the California and sundry other duties as needed . As we Senate for the Associate Exchange Program . approach a legislative session, however, I put I looked forward to seeing what our big brother on my Journal Clerk and Front Desk staff hat . to the west, just a short distance over the Sierras, could offer in the way of insight and innovation . Naturally, I was excited to learn what I could After all, it has often been said that Nevada is a from Paula Rossetto, the California Senate’s sibling of California, having modeled its consti- Journal Clerk . The fraternity of journal clerks tution after California’s when President Lincoln in aslcs is, after all, hallowed and exclusive . shepherded Nevada to statehood in 1864 . There are the secret handshakes and arcane magical gestures, as well as the mumbled oaths When I left on Sunday afternoon and drove the known only to a few . And, of course, there two and a half hours to Sacramento from Carson is the bitter yelling and frustrated ranting City, I didn’t really know what to expect to see . that only another journal clerk understands . With all the heated debates between the Legis- Our fraternity is all too familiar with the lature and the Governator regarding the enor- consternation that comes with having to put mous challenges facing the state, it was anyone’s together archaic and convoluted documents guess as to what would occur once the Senate that make sense to no one, including ourselves . reconvened from its summer recess . My visit coincided with the Senate’s return from its I’m glad to say the fraternity in California is summer recess, which in actuality didn’t last very alive and well . long because of the state’s ongoing budget issues . The flow of documents in the legislative process What I found was enlightening and amusing, in is the straw that stirs the drink, the California some respects, and made me forever discard the Senate being no exception .

52 a s l c s the legislative administrator: winter 2010 I helped Paula input committee reports, bill rely on the legal staff to draft legislation, introductions, amendments, appointment letters hoping it says what it is supposed to say . and vetoes from the Governor, and various other legislative documents into her Journal interface . While I was there, I did get to sit in on a floor While I found some aspects of California’s session . California’s Senate chamber is historic system a bit archaic and confusing, it works for and very formal looking . They do not have the them and has adapted and changed over the years spacious accommodations for visitors, lobbyists, to accommodate their needs . As we all know, and the press that we have in Nevada’s chamber, because of budget constraints, we can’t always which isn’t necessarily a bad thing . Of course, have the shiniest and newest program to play the floor session had the usual resolutions and with . And sometimes our technology and rambling about constituents and honored programming staffs are more comfortable using guests and the processing of legislation . Such one program or coding language they know things are universal . I’m just glad Zach, Neva, really, really well instead of switching to some- David, Paula, Marlissa, and Jamie knew what thing newer . Because of this familiarity, both they were doing because it was all a blur to me— houses and all the other departments are usually familiar, of course, but very fast . in sync because they are using the same software . As we all know, technology professionals loathe I greatly enjoyed my trip to Sacramento . The it when other divisions and departments go Senate staff is professional, dedicated, friendly, off the reservation in the quest for being more and they work well together as a team, with efficient and effective . There just isn’t the time everyone knowing what their job is and what and money to try a massive technology overhaul to expect during the course of a regular floor in California because of its year‑round legislature . session or a check-in session . They are willing Changes and upgrades have to come in drips to do what needs to be done and to back up and drams over an extended period of time . their teammates so that any hiccups along the Frustrating, yes, but it keeps the process way are fairly minor and usually go unnoticed flowing unimpeded, which is something all by legislators . The knowledge, skills, and abilities leadership and legislators care about . they demonstrated while I was there highlight why the Senate Secretary can confidently One thing I did find amusing was the fact that accomplish all his other responsibilities the California Senate manually cuts and pastes without being distracted . amendments together . Watching them try to do this was like being trapped in second grade So when it was all said and done, I was able to art class all over again . take some things from Nevada’s big brother and recommend them for our own process, I brought back some rubber cement to the though Nevada does things on a much, much Nevada Assembly’s history clerk to prove to her smaller scope . This sharing of insight and that I wasn’t kidding . All humor aside, though, innovation is the guiding principle of the there is a legitimate reason for their amendment Exchange Program, and I am glad I was able process . Manually manipulating the amend- to participate . I highly recommend any others ments ensures that the legislation actually says who are able to, to gladly and enthusiastically what it is supposed to say and keeps the Secretary participate in the Program and enjoy the of the Senate and his staff in firm control of experience . They won’t regret it . the legislative process . They do not arbitrarily

the legislative administrator: winter 2010 a s l c s 53 Associate Exchange Program, continued

submitted by Neva Marie Parker Journal Clerk, Paula Rossetto, in action . History Clerk, California State Senate Getting over his initial amusement of our old One of the many benefits of belonging to a fashioned amending process (glue, scissors, and society like aslcs is the opportunity to meet giant pink paper) Mr . Baker began his fact- and interact with others throughout the finding mission by sitting in on Senate Floor United States and the world . A few times a year Session . His initial interest was in the differen- we congregate to exchange ideas but rarely do ces between Nevada’s computer system and we get the opportunity to meet each other on ours, so Ms . Rossetto demonstrated how she our own home turf . The Associate Exchange inputs data and edits the Journal . However, Program provides just that sort of opportunity witnessing one of our floor sessions created its to those interested in the experience . own new set of interests and for the next two days Ms . Rossetto and our staff gladly fielded This past August the Nevada Office of the Chief questions about our extraordinary sessions, Clerk participated in the program by sending check-in sessions, and our lack of bar codes their Journal Clerk, Matthew Baker to visit on reports . the California Office of the Secretary of the Senate . After making the arduous two and a half As with most good things, Mr . Baker’s visit came hour trek over the Sierra Nevada Mountains, to an end far too quickly . Three days and one Mr . Baker arrived Monday morning eager to hearty lunch later, he returned home . But our compare notes . He met briefly with the History, office was awash with new ideas and a renewed File, and amending clerks before diving into pride in our own process . Mr . Baker’s visit marks the meat and potatoes of his visit: learning the first time our office has participated in the about the Senate Journal . Fortunately for Mr . Associate Exchange Program . His differing Baker, summer recess was just ending, so there perspective was inspiring and we would like to was ample opportunity for him to observe our thank him for his interest in our chamber .

54 a s l c s the legislative administrator: winter 2010 Candid Camera

the legislative administrator: winter 2010 a s l c s 55 States-at-a-Glance

Nevada submitted by Susan Furlong Reil, Chief Clerk

In 2007, the Nevada Legislature authorized funding to create an oral history of the Nevada Legislature . Interviews of former legis- lators selected to participate in the 18-month program were filmed and recorded, and dvds and transcripts of the interviews were distri- buted to libraries and museums throughout the state . Transcripts and dvds are also available for purchase through the Legislature’s gift shop .

Some of you aslcs fossils will remember that Mouryne Landing Dini, who served as Chief Clerk of the Nevada Assembly from 1973 through 1995, married the Speaker following her retirement . So when the oral history crew showed up to interview Speaker Emeritus Joe Dini, they couldn’t pass up the opportunity to capture Mouryne’s thoughts as well . Most notable among the topics covered in Mouryne’s interview is her experience serving a divided house in 1995 . When asked about her role in preparing for that historic session, Mouryne responded, “Very unpopular ”. Mouryne shares both professional and personal stories and expresses appreciation for her involvement with aslcs . “I will always be grateful to the Legislature for allowing me to be an active member of the American Society of Legislative Clerks and Secretaries and the National Conference of State Legislatures, two organizations that allowed me to meet with and learn from my counterparts through- out the United States and Canada ”.

Mouryne was also recognized in 2007 by the Assembly for her exemplary service when she was added to the Assembly’s Wall of Distinction . Although retired for some time, Mouryne is always willing to share her extensive knowledge of the legislative process .

nevada state capitol • photograph by scott schrantz

56 a s l c s the legislative administrator: winter 2010 Idaho submitted by Jeannine Wood, Secretary of the head struck several of the pieces of the ore ”. Senate The Coroner said there was no evidence of Idaho has been celebrating the rededication of contributory negligence although he did its newly renovated Capitol Building since the hold an inquest after consulting with the Legislature convened on January 11 – it is a truly Attorney General and the Governor . No magnificent building and we are all quite proud one witnessed the accident and the building of it! Quite naturally, because of all the histori- was largely empty . A janitor and an elevator cal significance attached to such a memorable operator heard the boy fall and attended to occasion, many stories from the past have been him as best they could, bandaging his head re-circulating lately . One of our Senators reques- with towels, but the boy died on the way to ted the floor to talk about another story that the hospital . The custodian was quoted in the has been told and re-told for many, many years . paper the next day as saying: “Children always have been our main problem and they remain Senator Denton Darrington, Chairman of the even more of a problem… . We are left in a Senate Judiciary and Rules Committee and the dilemma as to how to prevent its recurrence… ”. most senior member of the body, arose on a point of personal privilege to “officially chronicle” The irony of this, aside from the tragedy of the this particular incident . He said that shortly event and the reverence that one should accord before Christmas in 1926 a nine-year old boy, such a horrific episode, is that the great aunt Grant Ward, was delivering the daily newspaper of current House of Representative’s Majority to the Capitol .As he had most likely done many Caucus Chairman, Scott Bedke, was the young times previously and, as Senator Darrington man’s mother . Further, the attendant doctor, said, “…he was doing what kids do, and that’s Alfred Budge, was a member of the prominent mess around,” he slid down the Budge family of Idaho that has been quite marble banister upon leaving involved politically for many years . the fourth floor . Tragically, he fell off, tumbling to the Another popular story associated with this first floor and landing in accident is that many have claimed first hand a mineral exhibit . knowledge of a ghostly presence late at night According to the in the Capitol and it appears to them as a newspaper report at young boy, around the age of 9 . the time of the incident, “The boy’s

the legislative administrator: winter 2010 a s l c s 57 Nebraska submitted by Pat O’Donnell, Clerk

capitol renovation recognition

The Nebraska State Capitol received national recognition from the National Park Service this past June for its 12-year, $57 5. million renovation . Being one of the 2,500 National Historic Landmarks in the United States, it is inspected every few years to ensure that it has been maintained to remain qualified as a National Historic Landmark . Upon inspection by the National Park Service, officials realized that the renovation of the exterior and interior of the Capitol deserved additional recognition, and presented Nebraska officials with an Award of Appreciation to recognize the state’s commitment to restoring and maintaining the historic structure .

Included in the interior restoration was the cleaning and conservation of several murals, restoration of original furniture, cleaning and restoration of the Legislative Chamber and lounge, restoration of Capitol office spaces, and the replanting of the Capitol grounds to reflect the historic landscaping plan . The “top to bottom” cleaning and restoration of the exterior of the Capitol, which involves reusing rather than replacing materials whenever possible to ensure that the original limestone façade remains intact, is expected to be completed by 2010 .

nebraska state capitol • photograph by tim o’brien

58 a s l c s the legislative administrator: winter 2010 washington state capitol dome • photograph by hoveringdog

Washington to-use repository of agendas, bills, amendments and submitted by Paul Campos, Senate Director of Facilities other legislative documents normally associated with standing committee operations, has already reduced The staff of the Washington State Legislature spent paper costs significantly . The ebb is also available on the waning days of the 2009 interim picking up the the public (LegInfo) website from each committee’s last of the broken bottles and settling some unclaimed web page at leg wa. gov/senate/committee. s where fines resulting from theaslcs Professional Develop- it is referred to as Committee Meeting Documents (cmd) . ment Seminar in Seattle . ok, that’s not true, but we did certainly enjoy hosting the Society and count that Another cost-saving measure saw the elimination of the as one of the highlights of our year! Our thanks to traditional (folded lengthwise and stapled) Status Sheet all who attended for making it such an enjoyable time . and Weekly Schedule document produced by the State Printer by the hundreds each day of each session . The 2010 Regular Session of the 61st Washington To capitol veterans, a well-worn Status Sheet was a State Legislature convened on January 11 . When the symbol of experience and comprehension of the legis- Legislature last left Olympia in the spring of 2009, lative process . That they are barely missed points to the they had managed their way through a $9 billion short- professionalization of the lobbying community that fall as the state, along with the rest of the nation, only tracks a limited number of issues and bills as weathered this latest economic crisis . While revenues well as the technological dexterity of both lobbyists began to pickup at the end of 2009, much of the and legislative staff . 2010 session is expected to focus on closing a $2 6. billion gap while also supporting efforts to create jobs . The House continues the renovation of its main office building, the John L . O’Brien Building, which involves Sentencing reform and the safety of law enforcement the replacement of aging and failing infrastructure, officers will be a large part of the Legislature’s agenda life/safety and energy-efficient upgrades as well as the as Washington suffered through an unprecedented expansion of mechanical systems for a building origin- and shocking series of officer deaths in the line of ally designed for less than half the staff that currently duty which still echo through Washington’s communi- occupy the building . Lacking sufficient space to relo- ties . The 2010 Session is limited to 60 days and will cate staff and member offices during the extensive and adjourn March 11, 2010 . disruptive work, the House soldiers on with its work by The passing of two House members prior to the 2009 phasing the project, relocating staff as requested and Session and the resignation of another necessitated coordinating the use of Senate hearing rooms as needed . appointments until the November 2009 elections . Phase ii begins May 2010 and, if a collapsed schedule The House added two new members and the Demo- and associated surge space issues are approved, we hope cratic majority decreased by one, 61-37 . A Senate to have the project complete by December of 2011 . resignation after the elections brought a new Senate An unexpected open seat in Washington’s 3rd Congress- appointee and the Democratic majority remains 31-18 . ional district has attracted the attention of some legis- Legislation passed last session expanding domestic lative members and with all House seats and half the partner rights survived a challenge at the ballot box Senate up for re-election, the summer and fall campaign in November and became law in late 2009 . season should be worth watching . More interesting This session the Senate committees are joining the House news came from the other Washington where the us in the exclusive use (more or less) of the Electronic Bill Census Bureau’s release of 2009 population estimates Book (ebb) system, originally developed by the Legis- raised the possibility that the state’s congressional lative Service Center (lsc) in conjunction with the representation may increase from 9 to 10 seats after House Office of Program Researchopr ( ) . The system, the 2010 census . which has won national recognition, provides an easy-

the legislative administrator: winter 2010 a s l c s 59 Technology: West Virginia House Streaming!

submitted by Eleanor Ringel (wv)

charleston – House Speaker Rick Thompson said the House of Delegates will begin stream- ing the audio of House floor sessions and committee meetings on the Legislature’s web site dur- ing the 2010 regular session, which convenes in January .

“It is our hope that the service will prove useful throughout West Virginia, allowing all citizens, state agencies, and businesses to more easily follow the work of the people’s House of Delegates,” Speaker Thompson said .

As the House of Delegates continues to update its electronic infrastructure, changes have been made to make the system more efficient and accessible . Over the past few years, the House has been incrementally moving forward with technology, adding computers, a new voting board and an electronic messaging board outside the chamber and in the East Wing, plus some significant sound system improvements .

New sound systems in each of the House committee rooms, as well as certain necessary wiring changes throughout the House of Delegates, have made audio streaming an inexpensive option .

“While we must be mindful of our budget, we continue to look for new ways to make state gov- ernment as transparent as possible – to better reach the public,” Speaker Thompson said . “Ours is one of only a handful of legislatures in the country that do not offer some form of live stream- ing, so I’m glad we are seizing this opportunity ”.

“I am particularly pleased with the addition of the audio system, because it could be used by civics and social studies classrooms across the state to help students learn about the legislative process and how a bill becomes law,” he added .

The audio will be available via a new page on the Legislature’s current site,www .legis state. . wv us. , and featured prominently throughout .

60 a s l c s the legislative administrator: winter 2010 2009 Professional Development Seminar Seattle, Washington – State Day

the legislative administrator: winter 2010 a s l c s 61 International Roll Call

62 a s l c s the legislative administrator: winter 2010 the legislative administrator: winter 2010 a s l c s 63 notes notes notes notes washington state capitol • photograph by m. e. sanseverino

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