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Council Agenda Wednesday November 7, 2018 @ 9:00 Am

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Township of Chatsworth Council Agenda Wednesday November 7, 2018 @ 9:00 a.m. 1) CALL TO ORDER 2) OPENING CEREMONIES 3) ADOPTION OF AGENDA 4) DISCLOSURE OF PECUNIARY INTEREST 5) CONFIRMATION OF MINUTES 5.1 Council Meeting October 17, 2018 6) MATTERS ARISING FROM MINUTES 7) DELEGATION(S) – none 8) MATTERS ARISING FROM DELEGATIONS 9) PUBLIC MEETINGS (OTHER THAN PLANNING ACT) – none 10) MATTERS ARISING FROM PUBLIC MEETINGS - none 11) ACCOUNTS: $ 310,845.22 Chatsworth Council If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting. 12) REPORTS AND VERBAL UPDATES FROM STAFF 12.1 DC Report 2018-02 – Portable Wheel Load Scales 12.2 FIN 2018-10 – Report on Reserves and Reserve Funds 12.3 CAO Clerk’s Report 2018-30 – Emergency Closing of Bridge Structure 36 12.4 CAO Clerk’s Report 2018-31 – Council Remuneration 13) MINUTES FROM COMMITTEES AND LOCAL BOARDS 13.1 Chatsworth Police Services Board Minutes – August 16, 2018 13.2 Joint Police Services Boards Grey County – September 24, 2018 13.3 Multi Municipal Long Term Care Working Group – September 10, 2018 14) APPROVAL OF BY-LAWS 14.1 2018-70 – Adopt an Emergency Response Plan 14.2 2018-71 – Appoint Act Deputy Chief Building Official 14.3 2018-72 – Appoint Municipal Auditors 15) CORRESPONDENCE FOR DIRECTION 15.1 West Grey Notice of Application for Consent B11/2018 15.2 West Grey Proposed Zoning By-law Amendment 16) CORRESPONDENCE FOR INFORMATION Chatsworth Council If you wish to support any of the following items please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared. 16.1 AMO WatchFile - October 18, 2018 16.2 AMO WatchFile - October 25, 2018 16.3 AMO WatchFile – November 1, 2018 16.4 Ontario Municipal Water Association Newswire October 17, 2018 16.5 Ontario Municipal Water Association Newswire October 24, 2018 17) NOTICES OF MOTION - none 18) NOTICE PROVISION - none 19) TRACKING SHEET - none 20) OTHER BUSINESS 21) CLOSED MEETING For the following reasons: 21.1 Personal matters about an identifiable individual RE: Update on Operations Manager Recruitment; RE: Administration Department Staffing Level 22) CONFIRMATORY BY-LAW 22.1 2018-73 Confirm All Actions of Council 23) ADJOURNMENT Township of Chatsworth Council Minutes Wednesday October 17, 2018 @ 6:30 p.m. Members Present: Mayor – Bob Pringle Councillor – Brian Gamble Councillor – Shawn Greig Deputy Mayor – Scott Mackey Councillor Elizabeth Thompson Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Treasurer, Valerie Manning 1. Call to Order Mayor Pringle called the meeting to order at 6:30 p.m. 2. Opening Ceremonies Mayor Pringle called for a moment of reflection before proceeding with the Council Meeting. 3. Adoption of Agenda Resolution 2018-27-01 Moved by: Brian Gamble Seconded by: Shawn Greig Be it resolved that the Council of the Township of Chatsworth adopt the Agenda as circulated. Carried 4. Disclosure of Pecuniary Interest - None 5. Confirmation of Minutes Resolution 2018-27-02 Moved by: Scott Mackey Seconded by: Elizabeth Thompson Be it resolved that the Council of the Township of Chatsworth hereby approve the minutes of the October 3, 2018 regular Council Meeting. Carried 6. Matters Arising From Minutes: None 7. Delegations: None 8. Matters Arising From Delegations: None 9. Public Meetings (Other than Planning Act) 10. Matters Arising From Public Meetings: None 11. Accounts Resolution 2018-27-03 Moved by: Shawn Greig Seconded by: Brian Gamble Be it resolved that the Council of the Township of Chatsworth approve the Accounts in the amount of $139,660.67. Carried 12. Reports and Verbal Updates From Staff: 12.1 Fire Chief Report FD2018-13 -September 2018 Activity Report Resolution 2018-27-04 Moved by: Elizabeth Thompson Seconded by: Scott Mackey That Fire Chief’s Report 2018-13 dated October 17, 2018 regarding the September 2018 Activity Report be hereby received for information. Carried 1 | Page Township of Chatsworth Council Meeting Minutes October 17, 2018 12.2 Treasurer Report FIN 2018-09 Council Financial Report September 30 2018 Resolution 2018-27-05 Moved by: Brian Gamble Seconded by: Shawn Greig That Treasurers Report FIN 2018-09 regarding the Departmental Comparison to Budget Report as at September 30, 2018 be hereby received for information. Carried 12.3 Deputy Clerk Report DC Report 2018-01 Police Services Board The following motion was introduced: Moved by: Scott Mackey Seconded by: Brian Gamble THAT Deputy Clerk Report DC 2018-01 dated October 17, 2018 be hereby received; AND FURTHER that Council agrees to jointly purchase a Covert Traffic Monitor with a maximum cost of $1,200 plus applicable taxes per municipality, Joint Ticket Books (2,500 tickets) with an approximate cost of $150 plus applicable taxes per municipality, and Portable Wheel Load Scales with a maximum cost of $3,226.53 plus applicable taxes per municipality following confirmation of participation from all four municipalities; AND FURTHER that the funding come from General Funds. And the following amending motion was put forward: Resolution 2018-27-06 Moved by: Scott Mackey Seconded by: Brian Gamble THAT Deputy Clerk Report DC 2018-01 dated October 17, 2018 be hereby received; AND FURTHER that Council agrees to jointly purchase a Covert Traffic Monitor with a maximum cost of $1,200 plus applicable taxes per municipality, Joint Ticket Books (2,500 tickets) with an approximate cost of $150 plus applicable taxes per municipality; AND Further that the Portable Wheel Load Scales with a maximum cost of $3,226.53 plus applicable taxes per municipality be deferred to the next Council Meeting; AND FURTHER that the funding for the Covert Traffic Monitor and Joint Ticket Books come from General Funds. Carried Verbal Departmental Updates The CAO Clerk provided a verbal update on the following: • Finalizing Updates to Emergency Management Plan • Election process going well – voter turn out to date 28% • Diarizing various scenarios of Voters List – MPAC, Voter View • Joint Building Department extremely busy – implementing contract with retired CBO to assist in the short term while review new model • Working with Roads Department on Drainage issues at McCullough Lake The Fire Chief provided a verbal update on the following: • Mandatory Firefighter Certification has been rescinded by Province - Township still moving forward with certification • Ontario Public Safety Network going to be revamped update to follow The Treasurer provided a verbal update on the following: • Preliminary preparation of 2019 Budget • Working with property owners eligible for tax sale registrations 13. Minutes From Committees and Local Boards - None 14. Approval of By-Laws - None 15. Correspondence for Direction 15.1 Royal Canadian Legion – Chatsworth Fire Department Invoice Resolution 2018-27-07 Moved by: Scott Mackey Seconded by: Elizabeth Thompson 2 | Page Township of Chatsworth Council Meeting Minutes October 17, 2018 That Township of Chatsworth Council waive the Township of Chatsworth Fire Department invoice in the amount of $1,061.20 for fees related to a motor vehicle accident. Defeated Councillor Thompson requested a recorded vote: Councillor Brian Gamble - No Councillor Shawn Greig - No Deputy Mayor Scott Mackey - Yes Mayor Bob Pringle - No Councillor Elizabeth Thompson - Yes 15.2 Royal Canadian Legion Remembrance Day Parade Resolution 2018-27-08 Moved by: Brian Gamble Seconded by: Shawn Greig THAT Township of Chatsworth Council supports the Royal Canadian Legion Branch 464 November 11, 2018 annual Remembrance Day Parade Route; AND FURTHER that the Township provides assistance with the placing of road signs; AND FURTHER that the Township request the Ontario Provincial Police (O.P.P) be present for traffic control. Carried 15.3 Chatsworth Agricultural Society Santa Clause Parade Resolution 2018-27-09 Moved by: Scott Mackey Seconded by: Elizabeth Thompson THAT Township of Chatsworth Council supports the Chatsworth Agricultural Society December 15, 2018 Santa Clause Parade Route; AND FURTHER that the Township provides assistance with the placing of road signs; AND FURTHER that the Township request the Ontario Provincial Police (O.P.P) be present for traffic control. Carried 16. Correspondence for Information 17. Notice of Motion - None 18. Notice Provision - None 19. Tracking Sheet - None 20. Other Business 21. Closed Meeting 22. Confirmatory By-law Resolution 2018-27-10 Moved by: Shawn Greig Seconded by: Brian Gamble That By-law 2018-69 being a by-law to confirm all actions and proceedings of the October 17, 2018 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried 23. Adjournment The Mayor adjourned the meeting at 8:30 p.m. ______________________ Mayor Bob Pringle ______________________________ CAO Clerk Patty Sinnamon 3 | Page 2018.06.21 8.0 9759 Township of Chatsworth 2018-11-01 10:22AM Accounts Payable November 7, 2018 Vendor 000000 Through 999999 Invoice Entry Date 2018-10-19 to 2018-11-01 Paid Invoices Cheque Date 2018-10-19 to 2018-11-01 Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount Asset Accounts 01-0000-1621 000160 HYDRO ONE NETWORKS INC. (BUILD 27896864.10.22.18 2018-10-30 2018-10-30 WF PARK 30.12 Department Total 30.12 Liability Accounts 01-0010-2171 000112 RECEIVER GENERAL 0001 10.31.18 2018-11-01 2018-11-01 Remittance-OCT 16-31/18 8,549.88 01-0010-2171 000212 RECEIVER GENERAL 0003 10.31.18 2018-11-01 2018-11-01 Remittance-OCT
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