Monash University Student Association Monash Student Council (MSC) 10th Council Meeting Minutes 2018
Date: 16th of November 2018 (Friday) Time: 10.34 am Venue: Lecture Theatre 6002, Monash University Malaysia
The following members of the council were present, constituting a quorum:
Voting Members
President: Thusharan Chandrakumanan
Vice President: Ng Chor Yee, Ryan
General Secretary: Tharshini Batumalai
Treasurer: Jaesivan Arumugam
Head of Clubs & Societies: Ashley Wong Lei Peng
Head of MUISS: Mazin Osama Hafiz Elshazali
Activities Chairperson: Ng Sie Mone
Welfare Officer: Shaun Prakesh Stanley
Publicity Officer: Milton Leong Hon Kin
Wom*n’s Officer: Melinda Anne Sharlini Damodaram
School of Arts and Social Science [Proxy] Elizabeth Louise Gerard Representatives:
School of Engineering Lim Rickque Representatives: Crystal Thew Xue Er
School of Information Technology Ng Chung Hou, Skyler Representatives: Clarissa Wong Yong Teng
School of Pharmacy [Proxy] Poon Weng Hung Representatives: [Proxy] Len See Mun
School of Science [Proxy] Yeoh Ying Shan Representatives: Tan Yi Qi
Non-Voting Members
Vice President: Ng Khai Tze
Treasurer: Kelly Lee Jia Yee
Head of Clubs & Societies: Nur Sharikul Huda
Head of MUISS: Hasan Habab
Activities Chairperson: Ryan Matthew Tang
Welfare Officer: Dilhara Jayasinghe
Wom*n’s Officer: Medha Mehrotra
Editors: Kong Seng Kin, Terence Tuang Ling Jie Chin Desmond
MUISS Treasurer: Pranay Manchanda
MUISS International Student Shafeeq Ahmed Syed Ali Officer (Welfare):
MUISS International Student Ibrahim Jalal Ali Al-Kooli Officer (Activities):
Absent (With Apology)
Leanne Lee Lyn Ai School of Arts & Social Sciences Representative
Wong Choon Kwang, Raymond School of Pharmacy Representative
Bu Min Yee School of Pharmacy Representative
Ethan Wong Hsien Aun School of Science Representative
Tasvir Hasan Majumder MUISS Secretary
Charulatha Pitigala MUISS Country Representative Officer
Absent (Without Apology)
Joshua Wisely School of Arts & Social Sciences Representative
Soh Zu Peng School of Business Representative
Tiong Li San School of Business Representative
Nicholas Tan School of Medicine & Health Sciences Representative
Rebecca Charmaine School of Medicine & Health Sciences Representative
Meeting Chairperson
Thusharan Chandrakumanan
MUSA Advisor
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Student Representatives
Samiul Khan School of Business
Humaira Islam School of Business
Charlotte Squier School of Science
Len See Mun School of Pharmacy
Yeoh Ying Shan School of Science
Khor Jing Ying School of Arts & Social Sciences
Poon Weng Hung School of Pharmacy
Chow Jia Xin School of Business
Kajendra Govindasamy School of Arts & Social Sciences
Camillus John Kong Zelun School of Information Technology
Jovita Catherine Lewis School of Science
Kesnavi Parammanandhan School of Business
Lim Tai Jie School of Engineering
Lai Kin Lok School of Engineering
Wail Gourich School of Engineering
Marian Yeow Chee Yen School of Engineering
1. Acceptance of Apology and Proxy Letters
1.1 Charulatha Pitigala is unable to attend today’s meeting as she is currently back at her home country for her internship. She has submitted her apology letter on 12th of November 2018. 1.2 Ethan Wong is unable to attend today’s meeting as he has started on his internship. He grants his voting right to Yeoh Ying Shan from School of Science. He has submitted his apology and proxy letters on 13th of November 2018. 1.3 Leanne Lee is unable to attend today’s meeting as she has started on her internship. She grants her voting right to Elizabeth Louise Gerard from School of Arts & Social Sciences. She has submitted her apology and proxy letters on 13th of November 2018. 1.4 Bu Min Yee is unable to attend today’s meeting as she will be going for the School of Business Penang Trip. She grants her voting right to Len See Mun from School of Pharmacy. She has submitted her apology and proxy letters on 12th of November 2018. 1.5 Raymond Wong is unable to attend today’s meeting as he will be going for the School of Business Penang Trip. He grants his voting right to Poon Weng Hung from School of Pharmacy. He has submitted his apology and proxy letters on 12th of November 2018. 1.6 Tasvir Hasan Majumder is unable to attend today’s meeting as he is currently back at his home country for his internship. He has submitted his apology letter on 14th of November 2018.
Motion #1: Acceptance of Apology and Proxy Letters Accepted by: Elizabeth Louise Gerard Seconded by: Chin Desmond
Motion #2: Acceptance of 9th MSC Meeting Minutes Accepted by: Hasan Habab Seconded by: Jaesivan Arumugam
2. Office Bearers’ Reports
2.1 President’s Report
Date: 16th of November 2018 Attention: To all MUSA bodies Purpose: To inform 2.1.1 Study Spaces 2.1.1.1 Due to complaints from students regarding insufficient study spaces during Swot Vac, a meeting was held with Selwyn and Maggie (FMD) to discuss this matter. 2.1.1.2 In the course of the meeting, it was proven with data that there’s an increase in study spaces this year compared to last year. 2.1.1.3 It was also identified that seat hogging of the study spaces may also be one of the reasons that students feel there’s insufficient study spaces. 2.1.1.4 Suggestion to open up tutorials was brought up, but Maggie was not to open to the idea mainly due to the fact that tutorials rooms that were opened up last year was not taken care by students. 2.1.1.5 With the help of Monga, we were able to receive students’ feedback on this matter. 2.1.1.6 Two surveys in which the students were asked to vote on their respective thoughts. First question was to ask if students prefer studying in the morning or the afternoon. Second question was to ask the students if they believe that seat hogging is the reason to the lack of study spaces or do they believe there is just insufficient spaces in general. 2.1.1.7 This was the outcome of the following surveys:
2.1.1.7.1 Question 1 2.1.1.7.1.1 Total viewers: 1,150 2.1.1.7.1.2 Total votes: 508 2.1.1.7.1.3 Votes for morning: 260 (51%) 2.1.1.7.1.4 Votes for afternoon: 248 (49%) 2.1.1.7.2 Question 2 2.1.1.7.2.1 Total viewers: 1,128 2.1.1.7.2.2 Total votes: 565 2.1.1.7.2.3 Votes for seat hogging: 211 (37%) 2.1.1.7.2.4 Votes for insufficient by itself: 354 (63%)
2.1.1.8 By providing this data to the admins, we were able to open up the following tutorial rooms from 9am to 5pm 2.1.1.8.1 Classroom 6-4-01 2.1.1.8.2 Classroom 6-4-02 2.1.1.8.3 Classroom 6-4-03 2.1.1.8.4 Classroom 6-4-05
2.1.2 Possible Collaboration with Graduan 2.1.2.1 Received an email from GRADUAN® (leading career resource for Malaysian students studying locally and abroad) for a possible collaboration with the activities and events they have in line for the students. 2.1.2.2 A meeting to discuss the activities and events with GRADUAN® is being proposed. 2.1.2.3 Outcome of discussion and possible collaboration opportunity will be passed on to MUSA 2019 as the new semester starts next year.
2.1.3 MUSA Presidential Trip 2.1.3.1 Dates for the trip has been finalized and will be flying off with incoming President of MUSA 2019, Kajendra Govindasamy from the 2rd December to 6th December. 2.1.3.2 Will be representing MUSA in the Vice-Chancellor Student President Advisory Forum. 2.1.3.3 This platform allows Presidents from various Associations to share knowledge and experiences and will benefit the Malaysian campus substantially. 2.1.3.4 Will be sharing MUSA’s experiences with the other campus’ Presidents as to ensure that the interest of the students of the Malaysian campus are well represented.
2.1.4 Sheltered Walkway and Resurfacing Road of Eastern Car Park 2.1.4.1 Raised the issue that there isn’t a proper sheltered walkway for students to use during rainy days. 2.1.4.2 Email was sent to both Mr Selwyn and directly to Pro Vice Chancellor, Prof. Andrew Walker. 2.1.4.3 This matter will be taken into consideration in the campus planning discussions by the administration. 2.1.4.4 Suggested resurfacing the road of eastern car park and adding parking lines to reduce space wastage. 2.1.4.5 Unfortunately, Eastern Car Park has been earmarked by the land owner (the land is not owned by Monash Malaysia) for further development. Thus, unable to proceed with the suggested request for the area to be resurfaced in the immediate term.
2.1.5 Lunchbox 2.1.5.1 Received complaints about Lunchbox from students via President-elect, Kajendra 2.1.5.2 Meet up with representative from Lunchbox on the 29th of October 2018. 2.1.5.3 Two issues were raised : 2.1.5.3.1 Price of food in Lunchbox is expensive. For e.g., fried rice is Rm6.00 and indomee is Rm6.00. 2.1.5.3.2 Cashiers in Lunchbox were not returning change of RM 0.05 back to the students. 2.1.5.4 Upon discussion, the representative has asked to have a look at the menu of Lunchbox and to suggest a more reasonable price. This is not guaranteeing that the prices will reduce. 2.1.5.5 Evaluating the prices on the menu of Lunchbox will be done in the coming weeks.
2.1.6 Summary of 2018 2.1.6.1 Accomplished: 2.1.6.1.1 Lobbied for food trucks to be on campus on a rotation basis. 2.1.6.1.2 Providing opportunity for student entrepreneurs to expand their portfolio on campus. 2.1.6.1.3 Collaborating with other universities to promote and publicize events and activities on our campus. 2.1.6.1.4 Increased number of bazaars on campus. 2.1.6.1.5 Gaining rights over the MUSA website domain. 2.1.6.1.6 Increase in cleaning of toilets at high traffic areas, implementation of QR code (FMD). 2.1.6.1.7 Better Wi-Fi connectivity (due to changing of defective Access Point devices). 2.1.6.1.8 Addition of more water dispenser around campus.
2.1.6.1.9 Booking system of rooms in library to reduce hogging of the rooms. 2.1.6.1.10 Umbrella rental system (to be implemented soon). 2.1.6.1.11 Refurbishment of the sport facilities (to be done at the end of the year). 2.1.6.1.12 Renovation of cafeteria and bringing in new tenants (to be done at the end of the year). 2.1.6.2 Challenges faced : 2.1.6.2.1 Failure of establishing Alliance 2.1.6.2.2 Implementation of MUSA rewards 2.1.6.2.3 Feedback form 2.1.6.2.4 Collaborating with Grab 2.1.6.2.5 RBS
Contributed by, Thusharan Chandrakumanan President
Motion #3: Acceptance of President’s Report Accepted by: Hasan Habab Seconded by: Chin Desmond
2.2 Vice Presidents’ Report
Date: 16th of November 2018 Attention: All MUSA bodies Purpose: To inform 2.2.1 Review and Summation 2.2.1.1 Subsidy amounted to approximately RM36,000 to students to aid in funding of competitions and conferences 2.2.1.2 Student initiative events held were TEDx, Carnival, Let Loose and Chill, Mobile App Workshop, Monmunic, RAWR, and Welcome Back Party 2.2.1.3 Merchandise was sold in several sale sessions throughout the year, feedback for zipped hoodie and pullover hoodie was good, feedback for cap wasn’t good 2.2.1.4 A total of RM22,825 was funded to the EAC this year. Main issues brought up
to the CEC were Wi-Fi issues, lecture recording, and complaints on SOB CMO 2.2.2 Lessons from our journey 2.2.2.1 The communication within MUSA can be much better than it currently is 2.2.2.2 Sometimes we will come across people that are hard to deal with
2.2.3 Advices or Suggestion to our successors 2.2.3.1 It is not advisable to pre-order sales for merchandise. In the future, continue to work towards establishing a proper merchandise store in Monash. You can liaise with Student Life on that 2.2.3.2 TEDx will take up a lot of your time. Start as early as possible. Get more committee members, recruit early and get as much help as you can. Read the TEDx guidelines multiple times. Be innovative on ideas. 2.2.3.3 Don’t have to stick to traditions for student initiative events, try to innovate new events 2.2.3.4 The CEC is a very efficient committee, make sure you make use of it to bring up relevant issues during the meeting
Contributed by, Ng Khai Tze & Ng Chor Yee Vice Presidents
Motion #4: Acceptance of Vice Presidents’ Report Accepted by: Jaesivan Arumugam Seconded by: Mazin Elshazali
2.3 General Secretary’s Report Date: 16th of November 2018 Attention: To all MUSA bodies Purpose: To inform
2.3.1 Summary of 2018
2.3.1.1 Monash Student Council (MSC) meetings 2.3.1.1.1 A total of 10 MSC meetings were held in 2018. 2.3.1.1.2 5 MSC Meetings per semester 2.3.1.1.3 Shortest MSC meeting in the whole history of MUSA was the 8th MSC meeting which lasted for 21 minutes! 2.3.1.1.4 Constant progress updates from departments and divisions 2.3.1.1.5 Low participation from the general student population
2.3.1.2 MUSA By-Election 2018 2.3.1.2.1 Took place between 26th of February 2018 (Monday) to the 9th of March 2018 (Friday) 2.3.1.2.2 Results were published on 12th of March 2018 (Monday) 2.3.1.2.3 Positions contested were: 2.3.1.2.3.1 MUISS Secretary 2.3.1.2.3.2 MUISS Treasurer 2.3.1.2.3.3 MUISS International Student Officer (Activities) 2.3.1.2.3.4 MUISS International Student Officer (Editors) x 2 2.3.1.2.3.5 MUISS International Student Officer (Publicity) 2.3.1.2.4 Results: 2.3.1.2.4.1 MUISS Secretary – Tasvir Hasan Majumder 2.3.1.2.4.2 MUISS Treasurer – Pranay Manchanda 2.3.1.2.4.3 MUISS International Student Officer (Activities) – Ibrahim Jalal Ali Al-Kooli 2.3.1.2.4.4 MUISS International Student Officer (Publicity) – Haider Jamal (subsequently resigned)
2.3.1.3 MUSA Annual Election 2018 2.3.1.3.1 Began on 1st of August 2018 and ended on 7th of September 2018, officially 2.3.1.3.2 Results were announced at the MSC Table, MUSA office on the 7th of September 2018 at 6pm. 2.3.1.3.3 Name list of the elected MUSA 2019 office bearers were published on social media on 10th of September 2018 (Monday). 2.3.1.3.4 All positions were elected except for School of Information Technology Representatives position, in which the incoming General Secretary will need to do a by-election next year. 2.3.1.3.5 Total of 66 candidates contested (more than last year)
2.3.1.3.6 Total votes: 2099 votes which is 32% of the total student population, increased by 4% compared to last year 2.3.1.3.7 Returning Officer has presented everything else in the 8th MSC meeting that was held on 14th of September 2018.
2.3.1.4 Warning letters 2.3.1.4.1 A total of 2 warning letters were issued throughout the year: 2.3.1.4.1.1 Editor Kong Seng Kin, Terence on 26th of April 2018 2.3.1.4.1.2 Head of Clubs & Societies, Ashley Wong Lei Peng on 18th of September 2018
2.3.1.5 Email Motion 2.3.1.5.1 1 email motion to date and that was raised on 13th of February 2018 2.3.1.5.2 With regards to the appointment of General Secretary’s subcommittee members as the Election Commission members due to less application from the students. 2.3.1.5.3 It was carried.
2.3.1.6 Resignations 2.3.1.6.1 A total of 2 resignations took place throughout the 2018 term. 2.3.1.6.2 1 resignation took place in Semester 1, 2018: 2.3.1.6.2.1 MUISS International Student Officer (Publicity), Haider Jamal on 30th of March 2018 2.3.1.6.3 Another resignation took place in Semester 2, 2018: 2.3.1.6.3.1 Publicity Officer, Trishadip Kaur Cheema on 18th of July 2018
2.3.1.7 Key Audit + Handover 2.3.1.7.1 Mr Lawrence Keller from FMD has requested an audit of the number of keys which are held by MUSA members. 2.3.1.7.2 It will be done from 29th – 31st of December 2018 by the General Secretary 2.3.1.7.3 All office keys are to be passed to the General Secretary by 28th of December 2018 (latest). 2.3.1.7.4 After the audit, the keys will be passed to the President. 2.3.1.7.5 Handover of keys are to take place between the current and incoming President and are not to transpire between any other office bearers. 2.3.1.7.6 It is the responsibility of the 2019 MUSA President to distribute the keys to the 2019 office bearers accordingly.
2.3.2 Message for my successor: 2.3.2.1 Do not repeat my mistakes 2.3.2.2 Lead and operate at your own capacity 2.3.2.3 It is your department hence do not let others to tell you on how to run your department 2.3.2.4 Ask when in doubt and never assume 2.3.2.5 Always trust your instinct 2.3.2.6 Remember that money and positions do change people sometimes 2.3.2.7 And, alwayssss studyyyyyy harddddddd!!! Good luck to MUSA 2019! Strive to be better than MUSA 2018! Signing off! ☺
Contributed by, Tharshini Batumalai General Secretary
Motion #5: Acceptance of General Secretary’s Report Accepted by: Jaesivan Arumugam Seconded by: Ashley Wong Lei Peng
2.4 Treasurers’ Report
Date: 16th of November 2018 Attention: To all MUSA bodies Purpose: To Inform
2.4.1 Deadline for submission of requisition forms, financial report and reimbursement claims is on the 22nd NOVEMBER 2017. Exceptions will be made for departments with events after this date.
2.4.2 Rough estimate of expenditure for each department (as of October 2018).
Departments Expenses (RM) Proposed Expenses 2018 (RM) President 35,976.24 65,400 Vice Presidents 186,434.78 245,000 General Secretary 11,127.95 15,000 Treasurers 94,573.58 100,650 Activities 315,230.22 350,000 Welfare Officers 31,418.52 63,000 (excluding lounge salaries and payment) Wom*n’s Officers 12,726.20 15,100 Publicity Officers 38,576.69 28,600 Editors 63,380.85 43,850 Clubs and Societies 298,322.26 300,000 MUISS 207,227.10 220,000 School of Arts and Social 10,317.20 6,300 Sciences School of Business 27,764.42 18,900 School of Engineering 15,258.80 16,034.19 School of IT 14,422.21 21,300 School of Medicine 31,633.65 16,000 School of Science 15,884.88 9,000 School of Pharmacy 55,343.75 51,400 TOTAL EXPENSES RM 1,480,040.10 RM 1,585,534.19
Contributed by, Jaesivan & Kelly Lee Jia Yee Treasurers
Motion #6: Acceptance of Treasurers’ Report Accepted by: Ashley Wong Lei Peng Seconded by: Dilhara Jayasinghe
2.5 Heads of MUISS’s Report
Date: 16th of November 2018
Attention to: All departments & divisions
Purpose: To inform
2.5.1 JOM KL (OCT Intake)
2.5.1.1 Summary: 2.5.1.1.1 44 attendees (including current students, MUISS 2018 and 2019 members) 2.5.1.1.2 No IBP helpers 2.5.1.1.3 New addition: brunch at brickfields 2.5.1.2 Feedback: 2.5.1.2.1 Full bus turnout, despite very short registration time
2.5.1.2.2 Response were positive with no specific comments 2.5.1.2.3 Very balanced tour 2.5.1.3 Issues: 2.5.1.3.1 With regards to MCL. Venue was set to be at the futsal court because the badminton courts were booked by FMD for mock exam setup (?) which would’ve been a disaster. Thankfully, we were able to get the badminton court at last minute. There should better communication on the admin level regarding the orientation program and its dates. 2.5.1.3.2 Short time for JOM KL registration.
2.5.2 Chill with MUISS (Semester Report)
Week 2 Tuesday Popcorn Week 3 Tuesday Surprise!!! (Boost Juice) Week 4 Tuesday Teh Tarik Week 6 Wednesday It’s a Gamble Week 9 Wednesday Mystery Box Week 12 Tuesday The Last Bite
2.5.2.1 Summary: 2.5.2.1.1 More frequent than first semester 2.5.2.1.2 Inconsistent in terms of turnout. Week 6 had the lowest turnout, while week 2 had the highest 2.5.2.1.3 Positive reception 2.5.2.1.4 Mostly same people reappear at every CWM
2.5.3 MUISS Year Summary:
SEM 1 Event Date Attendees February KL Tour (In February 24 47 collaboration with ISS) Monash Cultural Week (In April 25 and 26 ?? collaboration with ISS) Monash Cultural Night April 28 400
Iftar Night (In collaboration 200 with Islamic Society and Arab country rep) UNBUDGETED Chill With MUISS March 8 ?? March 28 April 4 May 10 SEM 2 July JOM KL July 21 67 International Games Night August 10 13 Bollywood Night ( In August 30 70 collaboration with India/Nepal country rep) African Night (In September 13 100 collaboration with the African country rep) Homestay September 22 till 24 35 UNBUDGETED Futsal World cup (In October 4 and 5 13 teams collaboration with Monash Futsal Club) MIMA October 19 ?? OCT JOM KL October 20 44 AGM October 23 ?? Chill With MUISS August 1 ?? August 7 August 14 August 29 September 19 October 16
2.5.4 What we achieved: 2.5.4.1 Being able to function with half the number of previous MUISS 2.5.4.2 Being able to keep internal conflicts to minimum 2.5.4.3 Push the boundaries on our events: 2.5.4.3.1 Unique MCN with a structure that adheres to the theme 2.5.4.3.2 Variable Chill with MUISS 2.5.4.3.3 A more ambitious KL Tour (JOM KL) 2.5.4.4 We have achieved general satisfaction and general positive feedback from the students 2.5.4.5 Improve the participation in the MUSA elections
2.5.5 What could have been done or done better: 2.5.5.1 Monash Cultural Week wasn’t organized properly 2.5.5.2 International Games night is definitely good idea but needs to be looked into for improvements 2.5.5.3 Shawarma stall plan didn’t work 2.5.5.4 MUISS can be more than events
2.5.6 Challenges faced and how we dealt with them: 2.5.6.1 MUISS integration into MUSA caused a lot of inconsistencies and discussions over MUISS’s role. It all needed patience and making sure that whatever changes happen doesn’t affect what MUISS’s vision 2.5.6.2 Low number of MUISS members. Started with 4, then 8 after the bi- elections, and then 7 after one of the members resigned. Proper task allocations and adaptation was the key. 2.5.6.3 Time management. We had push ourselves beyond our limits
2.5.7 What we Learned and what we advise for the next team: 2.5.7.1 Enthusiasm beats numbers 2.5.7.2 Hope for the best, prepare for the worst 2.5.7.3 Problems always appear out of nowhere. You must never panic and always look for solutions 2.5.7.4 Don’t look for ideal outcomes, always make sure what you want to achieve is practical 2.5.7.5 Two things matter the most: Keeping the bonds between the members intact and results 2.5.7.6 Things don’t always go the way you want them to go 2.5.7.7 Be approachable to the public 2.5.7.8 Be good friends with the other MUSA departments
Contributed by, Hasan Habab & Mazin El Shazali Heads of MUISS
Motion #7: Acceptance of Heads of MUISS’s Report Accepted by: Nur Sharikul Huda Seconded by: Kong Seng Kin, Terence
2.6 Heads of Clubs and Societies’ Report
Date: 16th of November 2018
Attention: All departments and divisions
Purpose: To inform
2.6.1 Review of 2018: What We Did 2.6.1.1 C&S 101 2.6.1.1.1 We wrote an entire new handbook covering rules and regulations, step-by-step procedures, guidelines, and everything else we could think of that a club would need to know 2.6.1.1.2 We assigned specific sections to specific committee members so both C&S and clubs know whose responsibilities a particular task falls under 2.6.1.2 Team Monash and Rep-Com Fund 2.6.1.2.1 No more confusions between Team Monash and Team Monash funding 2.6.1.2.2 Team Monash = ANYBODY who represents Monash in competitions (they all get funding from External Pool) 2.6.1.2.3 Rep-Com Fund = additional funding if certain criteria are met 2.6.1.2.4 Rep-Com Fund qualification follows concrete guidelines so clubs know exactly when they meet the criteria and to encourage clubs to achieve at higher levels 2.6.1.3 Revamped financial system 2.6.1.3.1 The entire C&S treasury system was streamlined to make it easier for clubs to learn and understand the procedures involved in applying for funds
2.6.1.3.2 More sustainable subsidy guidelines were created for various aspects of an event/coaching/equipment fund request 2.6.1.3.3 The Fund Approval Form was slightly altered to make the Heads accountable for all money going out of C&S 2.6.1.4 Altered committee structure 2.6.1.4.1 Committee roles were redefined for greater clarity and efficiency 2.6.1.4.2 A new position, the Internal Affairs Officer, was created 2.6.1.4.3 It was decided that starting in 2019, there would be a total of 12 C&S office bearers, including: 2.6.1.4.3.1 2 Heads 2.6.1.4.3.2 2 Secretaries 2.6.1.4.3.3 2 Treasurers 2.6.1.4.3.4 2 Publicity Officers (formerly 1 Publicity Officer) 2.6.1.4.3.5 1 Sports Officer 2.6.1.4.3.6 1 Internal Affairs Officer (formerly none) 2.6.1.4.3.7 2 External Liaison Officers 2.6.1.5 Standardised elections 2.6.1.5.1 The C&S election process was completely restructured to make it fairer and more transparent 2.6.1.5.2 We now have: 2.6.1.5.2.1 A proper timeline 2.6.1.5.2.2 Public announcement to clubs of each stage in the election process 2.6.1.5.2.3 Official nomination forms 2.6.1.5.2.4 Specific criteria for eligibility to run 2.6.1.5.2.5 A process for reopening of nominations, if necessary 2.6.1.5.2.6 Announcement of candidates 2.6.1.5.2.7 An allocation for policy speeches in the C&S AGM
2.6.1.5.2.8 A proper voting system (i.e. Google Form with Monash email login) 2.6.1.5.2.9 A provision for what should occur in the case of no candidates 2.6.1.6 Amended constitution 2.6.1.6.1 The C&S portion of the MUSA Constitution has been updated to reflect all the changes made to the structure and processes of the Division 2.6.1.7 Improved record-keeping 2.6.1.7.1 EMR records 2.6.1.7.2 Full and detailed financial records 2.6.1.7.3 Organised meeting minutes (of EVERYTHING) 2.6.1.7.4 A Google Drive with all the information organised in separate folders 2.6.1.8 Internal RBS 2.6.1.8.1 Issues with the official RBS necessitated a solution to minimise booking clashes 2.6.1.8.2 Drawing up a weekly schedule for all recreational facilities based on discussions with clubs regarding their training times greatly aided: 2.6.1.8.2.1 Effective booking 2.6.1.8.2.2 Fewer clashes 2.6.1.8.2.3 Timely dissemination of information regarding displacement of trainings/meetings 2.6.1.8.2.4 Our ability to determine who has the booking 2.6.1.9 Publicity to new students 2.6.1.9.1 C&S pamphlets were printed for C&S Week in both semesters and for the October intake Orientation bags 2.6.1.9.2 A C&S booth was set up for the MBBS students, who miss C&S Week due to their intake being in Week 4 of Semester 1 2.6.1.9.3 Monash Cup flyers were included in the July intake Orientation bags
2.6.1.10 Monash Cup 2018 2.6.1.10.1 For the first time ever, Monash staff were included in the tournament 2.6.1.10.2 All Monash Cup logos were redesigned, and we hope that these can continue to be used in the future (we deliberately did not put dates on any banners or buntings so they can be reused) 2.6.1.11 Some statistics 2.6.1.11.1 6 new clubs 2.6.1.11.2 640 EMRs 2.6.1.11.3 Countless FAFs 2.6.1.11.4 Over 1,000 certificates 2.6.1.11.5 10 subcommittee members
2.6.2 The Trials of C&S 2018: What We Learned 2.6.2.1 Plan 2.6.2.1.1 Make the plan 2.6.2.1.2 Execute the plan 2.6.2.1.3 Expect things to go wrong 2.6.2.1.4 Throw away the plan (not always) 2.6.2.2 Teamwork 2.6.2.2.1 Find a good team and trust them 2.6.2.2.2 We need fun, dependable people around us to share the burden, brainstorm with, challenge us when our ideas aren’t feasible, and generally just to share the office with 2.6.2.3 Dealing with people 2.6.2.3.1 Diplomacy and courtesy are important, but not to the detriment of effectiveness 2.6.2.3.2 It’s vital to learn when to compromise and when to stand firm 2.6.2.3.3 It’s also important to always be professional 2.6.2.4 Crisis management
2.6.2.4.1 We became very good at thinking on our feet and pulling out last- minute solutions to unexpected problems in high-pressure situations 2.6.2.5 A note on “regulation” 2.6.2.5.1 A common complaint about C&S 2018 is that we have been too focused on rules and regulations and the subsequent penalties/warning letters when said rules are broken 2.6.2.5.2 We don’t do it to be harsh – regulation is an important part of our work because we have to ensure that clubs don’t do things they shouldn’t 2.6.2.5.3 Clubs are like children – sometimes they need tough love
2.6.3 Here’s to C&S 2019: What We Advise 2.6.3.1 Start early 2.6.3.2 Be adaptable 2.6.3.3 Be ready for long hours and insane workload 2.6.3.3.1 Proper time management is ESSENTIAL 2.6.3.4 Be prepared for conflicts 2.6.3.5 Be open to constructive feedback 2.6.3.6 Be strong 2.6.3.6.1 You can’t please everyone 2.6.3.6.2 People WILL have complaints – don’t let them get to you 2.6.3.6.3 Stand your ground when you have to 2.6.3.7 Allow your committee members their independence to work 2.6.3.8 Don’t be afraid to change things, BUT before you do, think about why a current model exists 2.6.3.8.1 If you change something, it should be for a specific purpose that cannot be accomplished with the current system 2.6.3.8.2 Movement should be forward, not backward 2.6.3.8.3 Ensure that whatever you change is sustainable for the long-term
2.6.3.9 Learn as much as you can and don’t be afraid to ask for advice 2.6.3.10 Remember why you’re doing this 2.6.3.11 Find things to enjoy in the work 2.6.3.12 Good luck!
Contributed by:
Ashley Wong Lei Peng & Nur Sharikul Huda
Heads of Clubs & Societies
Motion #8: Acceptance of Heads of Clubs & Societies’ Report
Accepted by: Ng Sie Mone
Seconded by: Hasan Habab
2.7 Activities Chairpersons’ Report
Date: 16th of November 2018 Attention to: All departments & divisions Purpose: To inform 2.7.1 Orientation Bash (October) 2.7.1.1 Went to Sunway Lagoon – Expensive 2.7.1.2 Brought 150 students 2.7.1.3 Finished at approximately 2PM
2.7.2 Review of Events 2.7.2.1 MUSA Day 2.7.2.1.1 During orientation week 2.7.2.1.2 School Team games 2.7.2.1.3 Smashing hampers
2.7.2.2 Orientation Bash 2.7.2.2.1 Out of Campus team building games 2.7.2.2.2 Locations: Outbac Broga, Avillion Admiral Cove, Sunway Lagoon 2.7.2.3 Orientation Week 2.7.2.3.1 Assisted with Buddies 2.7.2.3.2 Monash Shirts 2.7.2.4 Flash Friends 2.7.2.4.1 Speed Dating for friends 2.7.2.4.2 Event from last year 2.7.2.5 Glow Up 2.7.2.5.1 Event From last year (Glow sticks, pizza, water balloons) 2.7.2.5.2 Ease in new subcommittee members 2.7.2.6 Haunted House 2.7.2.6.1 New initiative 2.7.2.6.2 In association with Welcome Back Party and Cinematic Club 2.7.2.7 Monash Annual Ball 2.7.2.7.1 450 Students 2.7.2.7.2 PJ Hilton
2.7.3 What We Learnt 2.7.3.1 Good team is required 2.7.3.2 Be Vocal about things 2.7.3.3 Find a better way to reach out to students other than Monga 2.7.3.4 Crooks 2.7.3.5 Important to be on the same page 2.7.3.6 Prior planning is extremely important 2.7.3.7 Punctuality
2.7.4 Advice To Next Year 2.7.4.1 Be ready for disappointments 2.7.4.2 Money changes people 2.7.4.3 Get a fridge for the AC office 2.7.4.4 Trust your instincts young grasshoppers 2.7.4.4.1 MUSA is your platform to take risks 2.7.4.5 Make this place your second home 2.7.4.6 “When you’re in MUSA there’s no longer me and you but we” 2.7.4.7 May the force be with you
Contributed by, Matthew & Siemone Activities Chairpersons
Motion #9: Acceptance of Activities Chairpersons’ Report Accepted by: Jaesivan Arumugam Seconded by: Milton Leong Hon Kin
2.8 Publicity Officer’s Report
Date: 16th of November 2018 Attention to: All departments, divisions & MUSA 2019 Purpose: To inform
2.8.1 October Intake/ Week 12 Doughnut Giveaway 2.8.1.1 Gave away 15 dozen Krispy Kreme Original Glazed and 15 dozen assorted doughnuts to students to promote Facebook and Instagram pages. 2.8.1.2 Catered to students going through the hardship of Week 12 as well.
2.8.2 Designed Monash Hat 2018 Logo and T-Shirts
2.8.3 Photoshopped Monash School of Pharmacy Group Photo 2.8.3.1 Stock photos by MUSA Editors and MUSA Pharmacy
2.8.4 Summary of 2018 Events 2.8.4.1 Sub-Committee Recruitment 2.8.4.2 Orientation Doughnut Giveaways 2.8.4.3 On-Campus and Online Publicity Campaigns for Events 2.8.4.3.1 Cover Photos, Profile Pic Frame, Countdowns, GIF Screenshot Contest, Sponsored Advertisements 2.8.4.4 Adobe Photoshop Workshops 2.8.4.5 T-Shirt Sales 2.8.4.6 MUSA Elections Info Week 2.8.4.7 MUSA Website Revamp 2.8.4.8 Assisted MUSA Editors with Recording Debates for MUSA Annual Elections 2018 2.8.4.9 Various Designs for MUSA and Clubs in Monash Malaysia
2.8.5 What I Have Learned 2.8.5.1 Integrity is the greatest asset here. (Not implying it’s a rare commodity, just the most valuable) 2.8.5.2 Not everyone is blessed with passion, but everyone can have integrity. Just keep your promises. 2.8.5.3 Write it down, keep a to-do-list.
2.8.6 Advice to MUSA 2019 2.8.6.1 Reach out to someone when you need help. 2.8.6.2 In the face of all this responsibility, don’t forget that you’re human too.
Contributed by, Milton Leong Publicity Officer
Motion #10: Acceptance of Publicity Officer’s Report Accepted by: Jaesivan Arumugam Seconded by: Ng Sie Mone
2.9 Wom*n’s Officers’ Report Date: 16th of November 2018
Attention to: All Departments and Divisions
Purpose: To Inform
2.9.1 Events and Initiatives
Date Event/Initiative Purpose SEM 1 Wk 0 RNA Student guide Collaboration with Student Life; Guide on the on-campus as well as off-campus resources available, in case of Sexual Harassment. Wk 2 International Women’s Day Raise awareness on Cyber Bullying - Pamphlets - Video pledge - Brownies (Incentive) Wk 4 Gender Sensitivity Training Training for all MUSA office bearers, in order to equip them with a basic grasp/understanding of gender & sexuality issues so that they won't perpetuate sexist, homophobic, (and other discriminatory) practices. - Training was conducted by AWAM. Wk 7 Denim Dance Awareness on Sexual Assault. Global observation in honour of Sexual Violence Awareness Month. Standing up against ‘victim blaming’ SEM 2 Wk 1 RNA Banners To spread more awareness regarding the on- campus options that are available to students in case they face any type of harassment.
- Posters in bathroom stalls - Buntings around the campus Wk 2 Paint the Campus Inclusive Collaboration with Student Life; Painting the delta gate staircase as a symbol of inclusivity. Wk 4 Speaker Series #1 “Gender and Sexuality in Malaysia: Then, Now & Tomorrow” was the first ever independent speaker series by the student body. To promote and begin discourses on gender and sexuality beyond gender studies classrooms and include it as a part of daily conversations. Wk 7 Speaker Series #2 The topic for the second speaker series was: ‘Inclusivity’ To promote and begin discourses on gender and sexuality beyond gender studies classrooms and include it as a part of daily conversations. Wk 8 Women’s Week Traditional event by the Women’s Officers - Anti-Period Shame every year to address some Campaign of the social issues which have not been - Consent addressed on campus. - Body Positivity
2.9.2 Our experience
2.9.2.1 Overall it was a very fulfilling experience. We were lucky in that we received the support required from relevant bodies such as Student Services, Student Advisory & Support Officer and FMD, which enabled a smooth journey in MUSA for our department. (Special thanks to them from our side) 2.9.2.2 Having had the privilege and honour to co-manage 2 very important campaigns namely: Respect.Now.Always (RNA) and Monash: Where Everyone Matters had enabled us to push for further reforms on campus and establish a starting point for an accepting and inclusive campus. These campaigns also enabled us to keep a time-to-time reality check of social
issues on campus. While these are just minimal steps, we hope that these have made an impact on the social atmosphere on campus. 2.9.2.3 We took a starting step towards opening up discourses on gender issues outside of gender studies classes to the common student and staff population of Monash. We had prominent figures come over to analyse the position nation and the campus is in, in terms of inclusivity and gender equality. 2.9.2.4 By increasing the awareness of reporting options and resources, it enabled students to be more open towards reporting cases of harassment, be it sexual or racial. Through the initiatives taken (based on testimonies), students have felt like they were more heard and were more aware of steps to be taken. However, we do agree that more has to be done on standardizing the reporting protocol, which we believe can be achieved once the policy reform is complete by the Student Advisory and Support Officer. 2.9.2.5 With the amount of time and resources available with us, we were able to focus on certain prevalent social issues on campus. Some of the areas we have covered include inclusivity, sexual harassment, consent, period shaming, body positivity, cyber harassment. However, we strongly believe that the list should not end here. (comment continued in 3.4) 2.9.2.6 This experience has strengthened our passion for social justice and reforms and we strongly believe that our journey doesn’t end here. While we stepped into office having newly been introduced to this aspect of life, MUSA has been a great beginning for the both of us. Having been surrounded by people who have supported us from the start has enhanced the process altogether.
2.9.3 Message to successors: 2.9.3.1 With hope and confidence, our expectations of our successors include:
2.9.3.1.1 Follow up on the policy reforms and collaborate with the Student Advisory
& Support unit to establish a standardized reporting protocol. 2.9.3.1.2 Sustain and build up on the initiatives and efforts of RNA and Monash: Where Everyone Matters as these are progressive campaigns and require constant effort and appearance in order to make sustainable changes. 2.9.3.1.3 To provide more channels for discourses on social issues and reforms on campus whereby students can actively participate in contributing to a socially liberating and equal campus. 2.9.3.1.4 Identify, highlight and create awareness on gender issues that are prevalent among the student population, on or outside of campus (even if they are issues already spoken of through the years, as we believe making a time- to-time appearance of advocacy of these change agents are extremely important). 2.9.3.1.5 Never give up on each other! Look out for each other! Divide your work and trust each other with the division of work. 2.9.3.1.6 Love and respect the portfolio at all costs! As you travel through the journey with the portfolio, it will make you realise how the portfolio means so much more than having just a name and an office on your own. This portfolio is a blessing and an amazing once-in-a-lifetime opportunity that gives you the power to contribute to a change on campus so don’t let that go. Love and respect the power and chance given! 2.9.3.1.7 Give your best.
Contributed by, Melinda Anne Sharlini and Medha Mehrotra
Wom*n’s Officers
Motion #11: Acceptance of Wom*n’s Officers’ Report
Accepted by: Mazin Elshazali
Seconded by: Kong Seng Kin, Terence
2.10 Welfare Officers’ Report
Date: 16th of November 2018
Attention: To all MUSA bodies
Purpose: To inform
2.10.1 Student Pantry, Level 2, Sports Centre 2.10.1.1 Wall decoration 2.10.1.2 Microwave oven 2.10.1.3 First aid kit (regularly restocked) 2.10.1.4 Refrigerator 2.10.1.5 Kitchen appliances
2.10.2 Study Space Warden Program - Inspect all informal learning spaces 2.10.2.1 Provision of salary to MUSA Welfare by FMD. 2.10.2.1.1 RM5/ shift 2.10.2.1.2 Shifts: 10AM – 6PM 2.10.2.2 Informal Learning Spaces: 2.10.2.2.1 B3L1 Lepak Place 2.10.2.2.2 B7L4 Library Extension 2.10.2.2.3 O.W.L L3&4 2.10.2.2.4 Link Deck L3&4 2.10.2.3 Job scope: 2.10.2.3.1 Ensure facilities are reverted to its original state after each use, and if occupied, advise occupants to do it themselves after use 2.10.2.3.2 Send L&F belongings to Security Dept. 2.10.2.3.3 Identify maintenance issues (eg. faulty power socket, damaged chair/table etc) and report to FMD Helpdesk via WhatsApp messaging.
2.10.3 Sunway Pals 2.10.3.1 Instalment of Sunway Pals reloading machine 2.10.3.2 Sunway Pals loyalty card registration in Semester 1 & 2
2.10.4 24-hour tutorial room initiative 2.10.4.1 Proposed the initiative to FMD but we realised that there were concerns that rendered it impractical 2.10.4.2 Alternative provided by FMD – B7L4 Library Extension operation from 8AM-3AM
2.10.5 Lost & Found weekly updates on the Facebook L&F page of items submitted to the MUM Security
2.10.6 F&B Feedback Campaign 2.10.6.1 A 3-day campaign to encourage students to visit food stalls of their preference in the MUM cafeterias and provide online feedback. Subway cookies will be given out as an incentive to encourage participation. 2.10.6.2 The feedback was consolidated and briefly discussed in the FSOC Meeting on 24th August 2018 but further action was not pursued due to the following reasons 2.10.6.2.1 Information was insufficient to produce a significant outcome due to ongoing changes in cafeteria operations and plans of restructuring. 2.10.6.2.2 Feedback given were generic (eg. “reduce oil”, “more vegetarian options”, “more RM5 options”)
2.10.7 Lounge Operations. 2.10.7.1 Reduced Pool Rate 2.10.7.2 Introduction of Air hockey (in progress) 2.10.7.3 Regular maintenance and replacement of sports equipment 2.10.7.4 Introduction of a Second Ps4 unit 2.10.7.5 Lounge environment upgrade (in progress) 2.10.7.6 Regular cleaning by the janitors
2.10.8 Brt Parking Subsidies 2.10.8.1 Between RM1-2 per day depending on demand 2.10.8.2 Generated from lounge revenue
2.10.9 New Water Dispenser 2.10.9.1 Located beside the field for improved convenience
2.10.10Umbrella borrowing service 2.10.10.1 To begin during the first week of December 2.10.10.2 Available at the front guardhouse and the Musa Lounge
2.10.11Refurbishment of Indoor Futsal Court 2.10.11.1 Will be done during the current semester break
2.10.12New Dance Studio at Building 6 2.10.12.1 Established to further serve the needs of the students
2.10.13Semester 1 Welcome Back Party Involvement 2.10.13.1 Beanbag Movie Night setting in the Sports Centre 2.10.13.2 Games booth – Minion Shootout 2.10.13.3 Lounge operations – free Pool & PS4
2.10.14Puppy Therapy 2.10.14.1 Puppies brought into campus by SPCA for the benefit of the students. 2.10.14.2 A fun and interactive way to relieve stress as exams begin to creep up.
2.10.15Lounge Jammies Night 2.10.15.1 Pyjama-themed games night focused on countering stress and pressure from academic loads 2.10.15.2 The night featured indoor games such as board games, card games, pool & PS4 and Uno-Jenga etc. as well as food, desserts, prizes for best- dressed, and music throughout the evening 2.10.15.3 Revenue generated was given to SPCA
2.10.16MUSA Wars 2.10.16.1 A fun and interactive way for MUSA members to bond with their subcommittee members as well as to learn team building skills. 2.10.16.2 Has been a welfare tradition for the past two years.
2.10.17Semester 2 Jom makan Involvement 2.10.17.1 Games booth – Minion Shootout with many attractive prizes. No one walked away empty handed or without a smile on their face.
2.10.18SWOTVAC Doughnut Giveaway 2.10.18.1 To make the student feel appreciated and cared for when they are under the most pressure.
2.10.18.2 One of the very first welfare traditions handed down to every generation of MUSA.
2.10.19Summer Lounge Party (Summer/October Intake Students) 2.10.19.1 Tentatively mid-December 2.10.19.2 Night will feature similar the itinerary as the Lounge Jammies Night
2.10.20What have we learned and advise to our successors 2.10.20.1 Sometimes help is required from other departments (ie. MUSA Wars) and when it is, asking for it in advance would go a long way. It gives them time to plan and delegate the tasks to their own subcommittees. Help should also be given in return 2.10.20.2 To request for a campus/facility-related change, it is appropriate to meet officially with FMD and Student Experience to propose it and run discussions for implementation. Eg. Sunway Pals reload kiosk, 24-hour tutorial room, western carpark machine servicing, asset requisition for the student body, storage rooms etc. Summary: Communication is key 2.10.20.3 The Lounge Party should be a TRADITION with different themes every year during the peak stress period. Note: accommodate at most 150pax Efficient management of the Pantry should be a collective effort by MUSA. It may also be used as a hub to invite students into Level 2, Sports Centre to embrace the ‘being approachable’ context.
Contributed by, Shaun Stanley & Dilhara Jayasinghe Welfare Officers
Motion #12: Acceptance of Welfare Officers’ Report Accepted by: Jaesivan Arumugam Seconded by: Kong Seng Kin, Terence
2.11 Editors’ Report
Date: 16th of November 2018 Attention to: All departments & divisions Purpose: To inform
2.11.1 Monga: CHAOS distribution 2.11.1.1 Ordered 500 copies from Network Press; received 92 extra copies 2.11.1.1.1 Slow distribution: 2.11.1.1.2 Many pre-ordered but walk-ins > pre-orders 2.11.1.1.3 Some students weren’t aware of pre-order announcement: (to MUSA 2019) how can we increase awareness of important announcements on MUSA’s (all departments’) social media platforms? 2.11.1.1.4 Limited copies left in the Editors’ office 2.11.1.2 Personal touch: 2.11.1.2.1 Each copy has its own serial number painstakingly stamped: gives the reader a sense of inclusivity 2.11.1.2.2 A photoshoot involving non-MUSA students to feature in our cover and filler pages: increased the anticipation and excitement to receive such a unique copy unlike previous years 2.11.1.3 Special thanks to: 2.11.1.3.1 VPs for the extra funds 2.11.1.3.2 All the photoshoot models 2.11.1.3.3 All event organisers for pulling successful events 2.11.1.3.4 Our sub-committees for going above and beyond
2.11.2 Facebook:
2.11.3 Instagram:
2.11.4 Event coverage: 2.11.4.1 110 events covered 2.11.4.2 Excluding the ENTIRE Monash Cup, full-length videos for TEDxMUM, Mr/Ms Monash nominee videos, collaborations with Monash Marketing, FMD
2.11.5 2018 election promises 2.11.5.1 Increase/maintain transparency about MUSA 2.11.5.2 Increase awareness for elections 2.11.5.3 Make Monga more visual-oriented 2.11.5.4 Make Monga more inclusive in compiling student memories 2.11.5.5 Increase engagement with students
2.11.6 Lessons learnt
2.11.7 Advice/suggestions to Editors 2019 2.11.7.1 Network Press 2.11.7.2 Know your role, play your role; work hard, have fun
Contributed by, Desmond Chin, Elizabeth Gerard, LingJie Tuang, Terence Kong Editors
Motion #13: Acceptance of Editors’ Report Accepted by: Jaesivan Arumugam Seconded by: Medha Mehrotra
2.12 School of Business Representatives’ Report
Date: 16th of November 2018 Attention: All departments and divisions Purpose: To inform
2.12.1 MUSA SOB X MAFC X FLY Seminar 2.12.1.1 Held on 20th September, Thursday, 6:30PM - 9:30PM. 2.12.1.2 Collaboration with Monash Accounting Finance Club (MAFC) and Financial Literacy for Youths (FLY) 2.12.1.3 Free registration to students from all universities.
2.12.1.4 Less turnout than last year, probably due to ongoing events, Monash Cup commitments and bad weather (was raining heavily).
2.12.2 Movie Night 2.12.2.1 Held on Weds, 10th Oct, 7PM at GSC Summit. Movie watched was Venom. 2.12.2.2 Collected RM 5 deposit from registered students, and deposit returned once students came to collect their physical tickets and pick their seats (on first come first served basis) 2.12.2.3 Targeted 264 students
2.12.3 SETU Giveaway 2.12.3.1 Held on Weds & Thurs (10th and 11th Oct), 10AM-5PM at foyer. 2.12.3.2 Gave out brownies (Purejoie) and Waka-Waka Gelato on Day 1. Gave out Famous Amos cookies and Kripsy Kreme doughnuts on Day 2. 2.12.3.3 Targeted 1200 students. 2.12.3.4 Big thanks to MUSA Monga & MUSA Publicity for helping us advertise the event. Also big thank you to Education Office for providing us sponsorship. We wouldn’t have made it a success without all of you!
2.12.4 Ongoing events : 2.12.4.1 SOB T-shirt sales (Throughout Week 12)
2.12.5 Upcoming events : 2.12.5.1 October Intake Movie Night 2.12.5.2 Collaboration with MUSA Activities 2.12.5.3 SOB Penang Trip 2.12.5.4 Startup Week (30th Nov, 1st and 2nd Dec) 2.12.5.5 Public bank company trip
2.12.6 Past Events : 2.12.6.1 SOB X SOIT X SASS Movie Night (Sem 1) 2.12.6.2 SOB July Movie night ( Sem 2) 2.12.6.3 Educator’s Appreciation Week (Sem 1) 2.12.6.4 SOB x SOP Skytrex (Sem 1) 2.12.6.5 Sustainable Fashion Drive ( Sem 1) 2.12.6.6 SOB T-shirt Competition (Sem 1) & T-shirt sales (Sem 2) 2.12.6.7 SOB X SOS Mingle Night (Sem 1) 2.12.6.8 SOB Zombie Night ( Sem 2) 2.12.6.9 SOB A-fair (Sem 2) 2.12.6.10 SETU Giveaway (Sem 1 and 2) 2.12.6.11 AMEU presidential debate ( Act as supporting partner, Sem 2)
2.12.7 Final Words: 2.12.7.1What we have achieved:- 2.12.7.1.1 Sponsorships 2.12.7.1.1.1 Obtained funding from Education Office to help make our events a success, namely SOB T-shirt competition, which helped create awareness of the 17 UN SDG and the SETU Giveaways, which \ encouraged feedback on units taken by SOB students. 2.12.7.1.2 Collaborations 2.12.7.1.2.1 Various collaborations with business clubs, eg MAFC for FLY
seminar and also with our fellow MUSA members and school representatives (SOB X SOS Mingle night, SOB X SOP Skytrex trip, Educator’s Appreciation Week, Sem 1 Movie Night with SOIT and SASS) 2.12.7.1.3 SSLC Publicity 2.12.7.1.3.1 Increased publicity of SSLC through pasting the poster around and email blasting to all SOB students (no easy feat and involved many rounds of discussion, brought up to various parties involved and School Education committees before approval). Hence improve the response rate a lot compare to last year. 2.12.7.1.3.2 Will change it to townhall meeting system from 2019 onward (Students are free to attend the meeting and raise their valid and constructive feedback/concerns to the Head of School.) Will encourage student empowerment and greater transparency through this format. 2.12.7.1.4 Progress for future years 2.12.7.1.4.1 Raised discussions on various initiatives that are requested by students example: summer schools will be provided 2019 onward, increase number of unit at winter school not only BTW 2320 Current issues in Corporate governance which in hope implementation will act from 2019, improvement on CMO which we get a lot of data recently and will have further discussion with relevant parties, lecture recordings. Have paved the way for changes to be implemented. 2.12.7.1.5 Business law research classes. 2.12.7.1.5.1 Raised discussion on creating business law research classes for every year 1 student, and it is implemented from 2018 sem 2 and going to have it for every future year 1 student to ease their law assignment research. We also raised the discussion to CEC regarding to CLJ law database limitation of access and hope it is going to allow access to anywhere soon. 2.12.7.1.6 Initiate the student warden system 2.12.7.1.6.1 Successfully initiate the student warden system with Welfare Department and with the hope of University facilities will be better in maintenance. We also work with editors to shoot a video to advertise the QR code around the University and hope it can be shown next year onward to the student. 2.12.7.1.7 Increase the number of day to register for exam viewing 2.12.7.1.7.1 It’s been increased from 2 days to 5 days and will implement this semester onward. This will allow student to have more days to request exam viewing.
2.12.7.1.8 Extra exam answer sheet will be put into envelope. 2.12.7.1.8.1 Due to complaints from student about missing answer sheets, we raised the discussion and got the student services to provide envelope to those who have extra answer sheet to prevent this.
2.12.7.2 Advice to our successors 2.12.7.2.1 Plan ahead for all events. Submit EMR, budget proposals much earlier. 2.12.7.2.2 Book venues earlier too. 2.12.7.2.3 Continue to champion for lecture recordings and summer school. Make sure they are implemented for the benefit of all students. Also continue to help the school with collecting feedback on service admin staff are providing students. 2.12.7.2.4 Bridge gap between schools by continuing to organise events in collaboration with your school reps. 2.12.7.2.5 Make sure to have your own viewpoint and student benefits and right is the priority. 2.12.7.2.6 Take time to hear out the feedback from students. After all it is their university experience we are trying to improve. What matters to them, matters to us.
2.12.7.3Appreciation 2.12.7.3.1 Big thank you to the admins, MUSA members, various club leaders, our subcommittees, and also the SOB students for supporting us through it all! It has been one amazing ride. We will definitely miss all of this (*sobs*). (pun intended) 2.12.7.3.2 Wishing all the best to the SOB team of 2019. We believe in you!
Peace out SOB peeps. SOB 2018 signing off.
Contributed by Soh Zu Peng and Tiong Li San School of Business Representatives
Motion #14: Acceptance of School of Business Representatives’ Report Accepted by: Jaesivan Arumugam Seconded by: Hasan Habab
2.13 School of Engineering Representatives’ Report
Date: 16th of November 2018 Attention to: All departments & divisions Purpose: To inform
2.13.1 SOE Movie Night at TGV Sunway Pyramid 2.13.1.1 10th October 2018 , 6.30PM - 8.00PM (Week 11, Wednesday) 2.13.1.2 200 students attended this event to watch Venom 2.13.1.3 Online registration opened a week before the event and deposit of RM10 was collected throughout the week and returned upon ticket collection which was held two days before the event. 2.13.1.4 Free large popcorns and drinks were handed out 45 minutes before the movie 2.13.1.5 Everyone managed to enter the cinema before the movie started and they enjoyed the movie very much. 2.13.1.6 All of them stayed in the cinema after the movie ended for us to take a photo together.
2.13.2 School of Engineering SETU Ice-Cream Giveaway 2.13.2.1 18th October 2018 , 11AM - 5PM (Thursday, Week 12) 2.13.2.2 A scoop of ice-cream was given as an incentive to each student who have completed their SETU survey
2.13.2.3 Details of students were taken down by requesting them to fill up a Google form as to not allow students to receive more than a scoop of ice- cream 2.13.2.4 The aim was to get 360 students to register however only 303 students dropped by our booth to collect their ice-cream. The remaining ice-cream were distributed to the students nearby to avoid wastage.
2.13.3 SOE Movie Night for October Intake 2.13.3.1 26th December 2018 , 7PM - 10PM (Wednesday, Mid-sem break) 2.13.3.2 100 students are targeted for this event 2.13.3.3 Free large popcorn and drinks are expected to be handed out.
2.13.4 Summary of School of Engineering 2018 2.13.4.1 Events that we have organized throughout the year will be listed below :
Semester 1 Initiatives
Buddy-Buddee Night Allow students to meet new friends as well as seniors and have fun.
Team Building @ Dusun Eco Resort Outdoor activity to provide an opportunity for students from different engineering disciplines to bond with each other through completing activities together
Lecturers’ Appreciation Week (in An event for students to show appreciation to collaboration with all school lecturers during teacher’s day. representatives)
Movie Night , Avengers : Infinity War Strengthen the bonds among students and allow students to relax after all the assignments and mid-semester tests.
ITEX Allow students to discover new technologies and future job opportunities.
SETU Cookie & Doughnut Giveaway Encourage students to fill up SETU form.
ESCAPADE 2.0 , Penang Outdoor activity to provide an opportunity for students from different engineering disciplines to bond with each other through completing activities together
SOE Resume Bank A new platform for students to submit their resumes online to seek for job/internship opportunities.
Semester 2 Initiatives
Orientation Week Team Building To expose new students to the engineering clubs and societies in the university such as IChemE Student
Chapter, Engineers Australia and many more and also to help them to make new friends before the semester starts.
Buddy-Buddee Night Allow students to meet new friends as well as seniors and have fun.
Pharmgineering Race (in collaboration with Encourage students to participate actively in School of Pharmacy) outdoor activities and strengthen bonds between engineering and pharmacy students
Skytrex, Shah Alam (in collaboration with Encourage students to participate actively in School of Science) outdoor activities and strengthen bonds between engineering and science students
Feoso Oil Industrial Trip To give students an insight of various industries’ procedures and facilities and to allow students to bridge the gap between theoretical learning and practical learning in a real-life environment
Movie Night , Venom Strengthen the bonds among students and allow students to relax after all the assignments and mid-semester tests.
SETU Ice-Cream GIveaway Encourage students to fill up SETU form.
2.13.4.2 The objectives of all the events organized were met with the help of our subcomms, especially the outdoor events where the students were really satisfied with them. 2.13.4.3 Although at the beginning of the year it was quite difficult to cope as we were new and not used to the procedures, causing delays and all sorts of mistakes, we learnt from our mistakes and worked it out together to get things right on time. Moreover, coping with MUSA and academics at the same time was not easy, but we managed to get through this with the help of each other. Furthermore, we learnt that it is impossible to please each and every student, hence all we could do was to try our best to meet most of the students’ expectations. All in all, we are grateful that majority of the students were satisfied and get to enjoy events as well as giveaways that we have held for them.
2.13.4.4 We hope that our successors are able to fulfill their promises to the students, learn from our mistakes and make further improvements. Also, we hope that they can make engineering flag fly high again during (Engineering) MUSA Day ! 2.13.4.5 Thanks for all the support from MUSA, various club leaders, admins and our beloved subcomms that have provided support and advice to us. 2.13.4.6 All the best to MUSA 2019 !
Contributed by , Lim Rickque & Crystal Thew School of Engineering Representatives
Motion #15: Acceptance of School of Engineering Representatives’ Report Accepted by: Chin Desmond Seconded by: Jaesivan Arumugam
2.14 School of Medicine and Health Sciences Representatives’ Report
Date: 16th of November 2018 Attention to: All Departments & Divisions Purpose: To inform the council members on the events that have been carried out so far.
2.14.1 MedNight 2.14.1.1 Collaboration with MuMedS (Monash University Medical Society) 2.14.1.2 End-of-year dinner with the Year 1 & Year 2 medical students along with some lecturers 2.14.1.3 Held on Thursday, 15th November 2018 2.14.1.4 Location: Ciao Ristorante, KL 2.14.1.5 Time: 6:30pm 2.14.1.6 Will further update on how the event went at the MSC as this business report is due before the event occurs 2.14.1.7 Events carried out throughout the year:
2.14.2 Semester 1: 2.14.2.1 Dialect Speaking Workshop 2.14.2.2 SOMHS x MuMedS - Social Night 2.14.2.3 Spirit Week 1.0 2.14.2.4 Educators’ Appreciation Week (Collaboration with all schools) 2.14.2.5 Movie Night (Avengers) 2.14.2.6 SOMHS x SPIN Sweets Giveaway
2.14.3 Semester 2: 2.14.3.1 T-Shirt Design Competition + Production of SOMHS T-Shirt 2.14.3.2 SOMHS x SPIN Escape Room 2.14.3.3 Spirit Week 2.0 2.14.3.4 SOMHS x SOP Mass CPR Training 2.14.3.5 Relax a Pizza Ur Mind (Meditation Event) 2.14.3.6 MedNight 2018 All events went well with minor hiccups here and there but nothing too big that we couldn’t solve :)
2.14.4 What We Learned Throughout Our Journey 2.14.4.1 How to plan events 2.14.4.2 How to care for students
2.14.4.3 How to write budget proposals & business reports 2.14.4.4 How to make friends with people outside of medicine (we loved getting the honor of being friends with y’all!! <3 <3)
2.14.5 Message to Our Successors 2.14.5.1 Good luck fams we love y’all goodbye 2.14.5.2 But hit us up if y’all need anything ok xoxo 2.14.5.3 Nicky & RBC OUT
Contributed By, Nicholas Tan and Rebecca Charmaine School of Medicine and Health Sciences Representatives
Motion #16: Acceptance of School of Medicine & Health Sciences Representatives’ Report Accepted by: Jaesivan Arumugam Seconded by: Medha Mehrotra
2.15 School of Pharmacy Representatives’ Report
Date: 16th November 2018 Attention to: All departments & divisions. Purpose: To inform.
2.15.1 Subcommittee Recruitment 2.15.1.1 16 applicants but only 10 were selected as official subcoms 2.15.1.2 10 subcoms were delegated with their own responsibilities: 2.15.1.3 Secretary & Treasurer: Pei Qi, Kai Ching 2.15.1.4 Publicity: Sabrina, Anabelle 2.15.1.5 Activities: Amir, Ky Li, Wan Nee, Wayne, See Mun, Bi Hao
2.15.1.6 Every one of them has great potential as both leaders and team players. BEST SUBCOMS EVER!
2.15.2 Events for 2018 Event Date Description Orientation Semester 1 O- -In collaboration with CMO and week MUPhaS. -Seniors volunteered to be student guides who will guide the new students for a period of 2 weeks. -Station games were organized in order to allow the new students to mingle around. T-shirt Designing 5th March to 11th -All pharmacy students were given the Competition March 2018 opportunity to explore their creativity and submit their t-shirt designs -Best design won a total of RM100 worth Burgerlab vouchers and the design was printed on the School of Pharmacy 2018 t-shirt. Skytrex Adventure with 31st March 2018 -First collaborative event with School of School of Business Business -We had 20 business students and 20 pharmacy students who signed up. -Everything went smoothly and good responses were received for this event. Educator’s Appreciation 9th April to 12th -First collaborative event with all school Week April 2018 representatives.
-A booth and photo booth were set up to allow students to leave appreciation messages for their lecturers and to take photos with their lecturers. -The messages were then compiled and delivered to respective lecturers. -The lecturers responded very well towards this event. Movie Night 2nd May 2018 -Selected movie: - Avengers: Infinity War from (time) -The event was held at GSC cinemas, Summit USJ and 127 students attended our movie night. Ice-cream Giveaway 15th May 2018 -Waka waka gelato was once again invited for their tasty ice-cream -A total of 240 scoops were given out. School of Pharmacy Camp 18th June to 20th -In collaboration with MUPhaS. June 2018 (3 -The camp was held at Semenyih Eco days 2 nights) Venture Resort. -100 students signed for camp and the fee for each student was RM90. -Feedback from students that the activities organized by the organizing committee were exciting and engaging. Pharmgineering Race with 11th August -In collaboration with School of School of Engineering 2018 Engineering. -An amazing race-based event where participants completed station games
located at places from Monash University all the way to Sunway Pyramid. -We had a total of 80 students from both Engineering and Pharmacy; and a total of 30 volunteers from MUSA subcoms. (THANK YOU TO THE SCHOOL REPS, RYAN THE VP, THEIR SUBCOMS AND MUSA EDITOR FOR THE GREAT SUPPORT <3) -The flow of event was smooth and most students commented that they liked the concept of this event. Mass CPR Training with 28th August and -In collaboration with School of School of Medicine 29th August Medicine and Health Sciences. 2018 -Event was held at the car porch area of Monash foyer and all students and staffs were welcomed to participate. -We had guests trainers from St.John Ambulance to conduct the training, Monash First Aid Bureau Club to conduct bandaging training, Radio Monash and Ethan (Science Rep :D) to be the host for this event and Monash Street Dance Society to grace the opening ceremony. SETU Giveaway 16th October -Free lunchboxes were given to each 2018 student who has completed their SETU
evaluations. School of Pharmacy Year- 13th November -In collaboration with MUPhaS. end Retreat to 14th -Concept was a retreat (at day) and a November 2018 semi-formal dinner/party (at night) -This event was held at Glamz, Genting, and a total of 89 students (including participants & committees) attended. -Highlight of event was the appreciation and farewell party dedicated for the graduating year 4 seniors. -Overall, everyone enjoyed the two-days getaway; the accommodation and food served was awesome!
2.15.3 Australian Medicine Handbook 2.15.3.1 An essential reference book for pharmacy students required for open-book exams purposes. 2.15.3.2 Ordered in bulk amounts, hence, entitled for a discounted price from the supplier. 2.15.3.3 Received a total of 117 orders.
2.15.4 Application for MIHS banners and bunting subsidy 2.15.4.1 MIHS- Malaysian Innovative Healthcare Symposium 2018 organized by the Malaysian Pharmaceutical Society-Young Pharmacist Chapter (MPS-YPC) was held in Monash University Malaysia this year. 2.15.4.2 A big thank you to the Vice Presidents for providing subsidies for the banners and bunting of the event!
2.15.5 Message to our dear successors: 2.15.5.1 “Keep in mind of your roles and responsibilities as pharmacy representatives, serving our students is our top priority. Reach out to as many students as possible to the best of your abilities because they may not voice out but it does not mean that they do not want to be heard. Events are not the only thing on our minds but student welfare is our main purpose. Be mindful and all the best to Wayne and See Mun! Looking forward to a great year led by you guys :D”
LAST BUT NOT LEAST, RAYMOND AND MIN YEE WOULD LIKE TO THANK OUR BIG MUSA FAMILY FOR BEING HERE FOR US; IT WAS SUCH A WONDERFUL ENCOUNTER TO BE ABLE TO WORK WITH EVERYONE! ALL THE BEST IN THE FUTURE <3
Contributed by, Bu Min Yee and Raymond Wong Choon Kwang School of Pharmacy Representatives
Motion #17: Acceptance of School of Pharmacy Representatives’ Report Accepted by: Jaesivan Arumugam Seconded by: Dilhara Jayasinghe
2.16 School of Science Representatives’ Report
Date: 16th November 2018 Attention: To all departments and divisions Purpose: To inform:
2.16.1 Student-Staff Liaison Committee (SSLC) Year Representatives Recruitment 2.16.1.1 A recruitment post for SSLC members was published on School of Science Facebook group on 26th February 2018. 2.16.1.2 14 year representatives were recruited, in which 6 SSLC members were chosen. 2.16.1.3 The recruited year representatives are as below:
Year Number of Reps 1 5 2 4 3 4 Honours 1
2.16.2 Science Sub-Committee Members Recruitment 2.16.2.1 MUSA sub-committee members recruitment post created by publicity was shared on School of Science Facebook group. 2.16.2.2 Interested applicants were asked to send in an email to [email protected] to apply. 2.16.2.3 Interview sessions and selection were both carried out on Week 3. 2.16.2.4 All 20 applicants were interviewed, in which 5 members were chosen.
2.16.3 T-Shirt Design Competition 2.16.3.1 T-shirt design competition was moved forward to Semester 1 in conjunction with 10th year anniversary of School of Science, as suggested by School of Science Course Management Office. 2.16.3.2 Competition was started on 3rd March 2018 via School of Science Facebook group. 2.16.3.3 The theme for this year’s design is School of Science 10th year anniversary (2008-2018). 2.16.3.4 Submission for t-shirt designs will be closed on 23rd March 2018. 2.16.3.5 Most popular design will be chosen and used as the official School of Science 2018 t-shirt design. 2.16.3.6 Winner will receive prize of cash voucher worth RM200, in which RM100 is sponsored by Science Course Management Office.
2.16.4 SOB x SOS Mingle Night 2.16.4.1 Collaboration between School of Business and School of Science for Mingle Night was held on 12th March 2018.
2.16.4.2 School of Science Freshie’s Mingle night was originally planned on 9th March 2018, but was forced to postpone due to closure of campus from 9th to 11th March 2018. 2.16.4.3 Due to the changes in collaboration, students were charged RM5 of registration fee instead of RM10 refundable deposit. 2.16.4.4 Students were allowed to get full refund if they are unable to attend, with the receipt presented as proof. 2.16.4.5 57 responses were recorded from Google form, 45 students paid for deposit. 2.16.4.6 20 students requested for refund, 18 students paid RM5 registration fee and attended while 7 students did not attend nor collected their deposit. 2.16.4.7 Registration fees and un-refunded deposit were collected as revenue.
Group picture taken with the 1st place winners 2.16.5 Student-Staff Liaison Committee (SSLC) Meeting 2.16.5.1 SSLC meeting for the semester was held on 10th April 2018 at Room 4801. 2.16.5.2 8 student representatives from School of Science comprised of three Year 1, two Year 2, two Year 3 and one honours students were chosen to attend the meeting. 2.16.5.3 Issues and feedback on content, assignments, laboratory equipment, lecturers and teaching assistants of all units offered in this semester were brought up in the meeting. 2.16.5.4 Feedbacks on certain units required further elaboration and follow-up. 2.16.5.5 An action plan on the initiatives to be taken to resolve the issues will be released by the end of April.
2.16.6 School of Science Movie Night (Semester 1) 2.16.6.1 First Movie Night of the semester was held on 28th March 2018 at TGV Cinemas, Sunway Pyramid. 2.16.6.2 A poll was posted on the School of Science Facebook group for voting of the movie of students’ choice. 2.16.6.3 “Pacific Rim Uprising” had the highest vote. 2.16.6.4 50 slots were opened for sign-up via a Google form which was posted on the Facebook group. 2.16.6.5 RM10 refundable deposit was collected from each student to avoid low turn- up rate. Receipts were issued as proof for refund on the day of the event. 2.16.6.6 50 tickets were purchased online and 50 students turned up. 2.16.6.7 No revenue was gained from this event.
2.16.7 Industrial Trip to Brands Suntory Sdn. Bhd. 2.16.7.1 An industrial trip to Brands Suntory Sdn. Bhd., Shah Alam was organized for School of Science students on 5th April 2018. 2.16.7.2 A Google form was created and posted on the School of Science Facebook group for signing up. 2.16.7.3 40 responses were recorded, RM10 refundable deposit was collected from 31 students and 31 students showed up. 2.16.7.4 Light breakfast was provided to the participants before departing from campus to Shah Alam at 9.30am. 2.16.7.5 Students were given a brief history on the origin, production and manufacturing of Brands chicken essense and other related products. 2.16.7.6 Students were then taken on a tour to view the machineries and manufacture line of their products from the viewing room. 2.16.7.7 The visit ended at 12.00pm and the bus arrived safely at Monash campus by 12.30pm.
Picture taken at Brands Suntory Sdn. Bhd. with the participants after the visit ended
2.16.8 T-Shirt Design Competition 2.16.8.1 Deadline for t-shirt design submission was extended from 23rd March 2018 to 30th March 2018 due to minor change in rules and low responses. 2.16.8.2 All submissions were compiled and uploaded on School of Science Facebook group on 1st April 2018. 2.16.8.3 Students were given voting period of 1st April 2018 to 7th April 2018 to vote for their favorite design(s) via a Google form attached on the Facebook post. 2.16.8.4 Winner was announced on 8th April 2018 and received prize of RM100 AEON cash voucher and RM100 Zalora gift card. 2.16.8.5 Preorder and printing of t-shirts will be carried out soon.
School of Science t-shirt design for year 2018
2.16.9 Educators Appreciation Day 2.16.9.1 Date: 9th April 2018 - 12th April 2018 (Monday - Thursday, Week 6) 2.16.9.2 Time: 10.00AM - 5.00PM 2.16.9.3 Venue: Exhibition Booth at the Foyer, Monash University Malaysia 2.16.9.4 We do not have the exact figure of number of participants as students from all schools are welcomed to write notes/letters to their favourite lecturer(s). 2.16.9.5 A booth was opened for students to write letters to their lecturers. There was also a photo booth for students to take photos with their lecturers and the lecturer will stand a chance to win the lucky draw at the end of the event. 2.16.9.6 Small gifts (chocolates) and a personalized letter were given to every educator at the end of the event. 2.16.9.7 Educators feel appreciated and grateful towards the students for showing appreciation and support towards their teaching.
2.16.10School of Science 2nd Movie Night (Semester 1) 2.16.10.1 Second Movie Night of the semester was held on 2nd of May 2018 at Golden Screens Cinema, USJ Summit, in collaboration with School of Engineering. 2.16.10.2 A full hall with total of 276 seats was booked for the movie “Avengers: Infinity War”. 200 seats were opened for School of Engineering students and the rest of 76 seats were opened for students from School of Science. 2.16.10.3 Registration for the event was done through Google form which was posted on School of Science Facebook group. 2.16.10.4 RM10 refundable deposit was collected from each student to secure their seats. 2.16.10.5 Ticket and deposit collection was done on 30th April 2018 at MUSA lounge. 2.16.10.6 All 76 students turned up, hence no revenue was gained from this event.
Group picture taken before the event
2.16.11Industrial Trip to Cancer Research Malaysia 2.16.11.1 An industrial trip to Cancer Research Malaysia laboratory, located at Taman Perindustrian UEP, USJ Subang was organized for School of Science students on 18th July 2018 (Wednesday). 2.16.11.2 The purpose of this trip was to expose students undertaking the relevant courses to the industry, and allow students to better relate the course content to real life applications. 2.16.11.3 A Google form was created and posted on the School of Science Facebook group for registration. 2.16.11.4 33 responses were recorded and 30 students turned up. 2.16.11.5 No deposit was collected for this event due to inconvenience as the event was held before the new semester commence. 2.16.11.6 Students were given an introduction to the visions, missions, objectives and brief history of Cancer Research Malaysia as an independent organization. The session was conducted by Mr. Pan Jia Wern. 2.16.11.7 Students were then allowed to visit the laboratory to view their zebrafish tanks, tissue culture procedures, high performance liquid chromatography and mass spectrometer. Detailed explanations were given by the staffs and researchers along the way. 2.16.11.8 The visit ended at 3.30pm, however there was a delay in bus arrival due to traffic congestion. 2.16.11.9 This caused the trip to end officially at 4.30pm as the bus arrived safely at Monash campus.
Introductory session by Cancer Research Malaysia staff
Tissue culture laboratory visit
Group picture taken at Cancer Research Malaysia after the visit ended
2.16.12Sports Mixer Night in Collaboration with SASS 2.16.12.1 First collaboration between School of Science and School of Arts and Social Science on a Sports Mixer Night was held on 21st August 2018 at the Monash Open Field. 2.16.12.2 The purpose of this event was to get students out of their hectic study schedule for a few hours to participate in outdoor activities, and get to interact with students from another school. 2.16.12.3 The games prepared were captain ball and water dodgeball, with light refreshments served in between. 2.16.12.4 A total of about 22 students attended the event, which was a number away from the targeted number of 32 students for two mixed teams. 2.16.12.5 The event started at 6.30pm and ended at 8.00pm.
Picture taken during the captain ball game
2.16.13Student-Staff Liaison Committee (SSLC) Meeting 2.16.13.1 SSLC meeting for Semester 2 2018 was held on 30th August 2018 at Meeting Room 4801 from 10.00am to 12.00pm. 2.16.13.2 7 student representatives from School of Science comprised of two Year 1, three Year 2, one Year 3 and one honours students were selected to attend the meeting. 2.16.13.3 The meeting was led by the Head of School, Associate Professor Emily Goh as the chairperson, along with board of academic staffs. 2.16.13.4 Issues and feedbacks on teaching content, assignments, laboratory, tutorials, lecturers and teaching assistants of all units offered in this semester were previously collected and compiled, then brought up in this meeting. 2.16.13.5 Certain concerns raised in the meeting required further elaboration and follow- up. 2.16.13.6 Hence, an action plan on the initiatives to be taken to resolve the issues will be released during another meeting on further notice. 2.16.13.7 Suggestion has also been given by academic staff to include brief example of a clear constructive feedback on the feedback slip distributed to ensure enough information is provided by students for an action or consideration to be taken by the committee.
2.16.14SOS x SOE Team Building Event 2.16.14.1 A team building event to Skytrex Adventure Park, Shah Alam was organized on 1st September 2018, in collaboration with School of Engineering. 2.16.14.2 42 slots were booked with 21 slots opened for School of Science students and 21 slots for School of Engineering students. 2.16.14.3 Registration for the event was done separately between schools via Google form which was posted on School of Science Facebook group. 2.16.14.4 RM25 was charged per student, which was inclusive of entrance ticket, meal, transportation and gloves. 2.16.14.5 A total of 34 students from both schools turned up and the bus departed from Monash at 10.00am. The event ended at around 5.00pm with the bus safely arrived at campus.
Group picture taken at Skytrex Adventure Park, Shah Alam
2.16.15School of Science industrial visit to Revongen Corporation 2.16.15.1 On the 24th of September (Mid Semester Break), we had the 3rd Industry Trip of our term, visited Revongen Corporation (Plantzania) located in UEP, Subang Jaya. 2.16.15.2 The visit was essentially a tour to their labs based in Subang where students’ had hands-on trials for plant culture.
2.16.15.3 Then departed to their Paulownia research farm in Rembau, Negeri Sembilan where students observed and were exposed to the out-of-the-lab environment for tissue culture to take place. 2.16.15.4 Departed for Monash after a long tiring day.
A hardworking scientist at work.
Science students actually do leave the lab, after all.
A rare picture of smiling science students.
2.16.16School of Science industrial visit to Carlsberg 2.16.16.1 On the 27th of September (Mid Semester Break), we had the 4th and final Industry Trip of our term, where we visited Carlsberg in Shah Alam. 2.16.16.2 The visit was essentially a laid-back visit to their brewery, and games were prepared for the participants for them to de-stress and take a break from the never- ending flow of assignments. 2.16.16.3 Students went there with all smiles, came back drunk (jokes). 2.16.16.4 Everything went smoothly, lunch was provided along with a bottomless access to alcohol, beer pong, and I-darts.
Science students attentive to the briefing session during the brewery tour.
Science students enjoying their beer pong game.
Science students and Zu Peng clearly enjoyed this industry trip.
2.16.17School of Science SETU event 2.16.17.1 On the 18th of October, (Week 12 Thursday) School of Science organized their final event of the semester, our SETU giveaway. 2.16.17.2 We offered Krispy Kreme donuts this time around and it was pretty much the only time you saw a long line of Science students. 2.16.17.3 Nevertheless, it was all smiles and the students enjoyed it.
And just like that, we have reached the end of our events for the Science community this year. And also the end of our final MSC. We would want to take this opportunity to thank the VP’s, Treasurers and all the school representatives for making this term a fruitful one!
2.16.18What we achieved 2.16.18.1 Organized all events listed in our planner and we have fulfilled our manifesto. 2.16.18.2 New or improved initiatives 2.16.18.3 Creating an Instagram page @sciencemonashmalaysia. 2.16.18.4 Collaboration with Career Engagement Office to create internship opportunities for Science students.
2.16.18.5 Organized 2 additional Industry Trips this year, catering to a wider range of majors’ in Science. 2.16.18.6 Enhanced the payment tracking system by designing a template to ensure payment tallies.
2.16.19What we wish we could have achieved 2.16.19.1 Foster a closer relationship with our students, with hopes that participation rate for our events would increase. 2.16.19.2 Designing School of Science flag, giving out badges to students.
2.16.20Struggles faced 2.16.20.1 EMR difficulties in the earlier weeks. 2.16.20.2 Cancellation of our event when University called for an emergency closure. 2.16.20.3 Collecting deposits/ funds from students as we have to be stationed in the office for unnecessarily long hours.
2.16.21What we did different from our predecessors 2.16.21.1 We held more events and new initiatives 2.16.21.2 We are working closely with School of Science Course Management Office (CMO) and made plans of revamping the execution of Staff Student Liason Committee (SSLC) 2.16.21.3 Raised the concerns for future event fundings, and lecture recording to the Head of School for Science, A/P Emily Goh. 2.16.21.4 Made alterations to the payment system, focused on Bank-In’s rather than physical cash for convenience.
2.16.22What we wish for our successors to achieve 2.16.22.1 Emulate and do more than what we did. 2.16.22.2 Engage and build relationships with more students from science. 2.16.22.3 Collaboration with other School reps for more events. 2.16.22.4 Collaboration with CMO in organizing more volunteering work to encourage science students to go out and participate in more events. 2.16.22.5 Collaboration with Science Clubs and Societies in organizing more industry visits. 2.16.22.6 Push for lecture recordings before the end of their term. 2.16.22.7 More participation from science students in their events.
Contributed by, Ethan Wong Hsien Aun & Tan Yi Qi School of Science Representatives.
Motion #18: Acceptance of School of Science Representatives’ Report Accepted by: Hasan Habab Seconded by: Kong Seng Kin, Terence
2.17 School of Information Technology Representatives’ Report
Date: 16th of November 2018 Attention to: Monash Student Council Purpose: To inform 2.17.1 Python Workshop 2.17.1.1 Around 20 students participated, mostly first year first sem students 2.17.1.2 Event went mostly smooth, students that attended found the workshop helpful 2.17.1.3 Since the workshop is headed by us, proper materials are needed to improve the quality of the workshop 2.17.1.4 They all had burger king for their lunch at around RM8 per pax
2.17.2 Android Workshop 2.17.2.1 Invited a speaker from Mobius Digital, where he teach UI design and basic Android programming skills 2.17.2.2 Event had really low participants, most likely because this is a workshop restricted to senior students in addition to it being held in week 8, one of the busiest weeks for students. 2.17.2.3 Lunch was served, catered by Advance Catering at RM8 per pax.
2.17.3 Coding Competition 2.17.3.1 41 students signed up with a cap of 50 2.17.3.2 Hacker Rank is used as the platform. A few bumps on the road in the beginning but everything went smoothly after. 2.17.3.3 Three winning teams each earning their own customized plaques and a couple consolation prizes. All participants are rewarded with a certificate of participation. 2.17.3.4 Catering for RM8 per pax by Asian Recipe for Saturday and Sunday. Everything was on time.
2.17.4 T-shirt Sales and Distribution 2.17.4.1 Nearly 80 shirts sold. 2.17.4.2 City T-Shirt was picked and there is no profit margin. Shirt was bought and sold for RM15 per piece.
2.17.5 Dota Competition 2.17.5.1 8 teams in total instead of the capped 16 2.17.5.2 However having 8 teams were a blessing in disguise, as we would allow all teams to play best of threes with upper and lower bracket, instead of single elimination 2.17.5.3 Due to having 2 professional/semi pro playing team in the competition, several team pulled out before the end of the competition to avoid playing with them
2.17.6 October Mingle Night 2.17.6.1 This mingle night is fully funded by all the collected revenue and unclaimed/void deposits. 2.17.6.2 Free flow indomie, kfc, pizza, and lots of sparkling wine, and unlimited milo 2.17.6.3 Large number of October intake students came, overall there is an estimated 50 people that participated
All events were good. Can do better. We have no successors.
Contributed by, Skyler Ng Chung Hou & Clarissa Wong Yong Teng, School Of IT Student Representatives.
Motion #19: Acceptance of School of Information Technology Representatives’ Report Accepted by: Mazin Elshazali Seconded by: Kong Seng Kin, Terence
10TH MSC ADJOURNED AT 1.38PM.
Prepared by,
Tharshini Batumalai General Secretary Monash University Student Association (MUSA) 2018