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(MSC) 10Th Council Meeting Minutes 2018 Date: 16Th of November 2018

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(MSC) 10Th Council Meeting Minutes 2018 Date: 16Th of November 2018 Monash University Student Association Monash Student Council (MSC) 10th Council Meeting Minutes 2018 Date: 16th of November 2018 (Friday) Time: 10.34 am Venue: Lecture Theatre 6002, Monash University Malaysia The following members of the council were present, constituting a quorum: Voting Members President: Thusharan Chandrakumanan Vice President: Ng Chor Yee, Ryan General Secretary: Tharshini Batumalai Treasurer: Jaesivan Arumugam Head of Clubs & Societies: Ashley Wong Lei Peng Head of MUISS: Mazin Osama Hafiz Elshazali Activities Chairperson: Ng Sie Mone Welfare Officer: Shaun Prakesh Stanley Publicity Officer: Milton Leong Hon Kin Wom*n’s Officer: Melinda Anne Sharlini Damodaram School of Arts and Social Science [Proxy] Elizabeth Louise Gerard Representatives: School of Engineering Lim Rickque Representatives: Crystal Thew Xue Er School of Information Technology Ng Chung Hou, Skyler Representatives: Clarissa Wong Yong Teng School of Pharmacy [Proxy] Poon Weng Hung Representatives: [Proxy] Len See Mun School of Science [Proxy] Yeoh Ying Shan Representatives: Tan Yi Qi Non-Voting Members Vice President: Ng Khai Tze Treasurer: Kelly Lee Jia Yee Head of Clubs & Societies: Nur Sharikul Huda Head of MUISS: Hasan Habab Activities Chairperson: Ryan Matthew Tang Welfare Officer: Dilhara Jayasinghe Wom*n’s Officer: Medha Mehrotra Editors: Kong Seng Kin, Terence Tuang Ling Jie Chin Desmond MUISS Treasurer: Pranay Manchanda MUISS International Student Shafeeq Ahmed Syed Ali Officer (Welfare): MUISS International Student Ibrahim Jalal Ali Al-Kooli Officer (Activities): Absent (With Apology) Leanne Lee Lyn Ai School of Arts & Social Sciences Representative Wong Choon Kwang, Raymond School of Pharmacy Representative Bu Min Yee School of Pharmacy Representative Ethan Wong Hsien Aun School of Science Representative Tasvir Hasan Majumder MUISS Secretary Charulatha Pitigala MUISS Country Representative Officer Absent (Without Apology) Joshua Wisely School of Arts & Social Sciences Representative Soh Zu Peng School of Business Representative Tiong Li San School of Business Representative Nicholas Tan School of Medicine & Health Sciences Representative Rebecca Charmaine School of Medicine & Health Sciences Representative Meeting Chairperson Thusharan Chandrakumanan MUSA Advisor - Student Representatives Samiul Khan School of Business Humaira Islam School of Business Charlotte Squier School of Science Len See Mun School of Pharmacy Yeoh Ying Shan School of Science Khor Jing Ying School of Arts & Social Sciences Poon Weng Hung School of Pharmacy Chow Jia Xin School of Business Kajendra Govindasamy School of Arts & Social Sciences Camillus John Kong Zelun School of Information Technology Jovita Catherine Lewis School of Science Kesnavi Parammanandhan School of Business Lim Tai Jie School of Engineering Lai Kin Lok School of Engineering Wail Gourich School of Engineering Marian Yeow Chee Yen School of Engineering 1. Acceptance of Apology and Proxy Letters 1.1 Charulatha Pitigala is unable to attend today’s meeting as she is currently back at her home country for her internship. She has submitted her apology letter on 12th of November 2018. 1.2 Ethan Wong is unable to attend today’s meeting as he has started on his internship. He grants his voting right to Yeoh Ying Shan from School of Science. He has submitted his apology and proxy letters on 13th of November 2018. 1.3 Leanne Lee is unable to attend today’s meeting as she has started on her internship. She grants her voting right to Elizabeth Louise Gerard from School of Arts & Social Sciences. She has submitted her apology and proxy letters on 13th of November 2018. 1.4 Bu Min Yee is unable to attend today’s meeting as she will be going for the School of Business Penang Trip. She grants her voting right to Len See Mun from School of Pharmacy. She has submitted her apology and proxy letters on 12th of November 2018. 1.5 Raymond Wong is unable to attend today’s meeting as he will be going for the School of Business Penang Trip. He grants his voting right to Poon Weng Hung from School of Pharmacy. He has submitted his apology and proxy letters on 12th of November 2018. 1.6 Tasvir Hasan Majumder is unable to attend today’s meeting as he is currently back at his home country for his internship. He has submitted his apology letter on 14th of November 2018. Motion #1: Acceptance of Apology and Proxy Letters Accepted by: Elizabeth Louise Gerard Seconded by: Chin Desmond Motion #2: Acceptance of 9th MSC Meeting Minutes Accepted by: Hasan Habab Seconded by: Jaesivan Arumugam 2. Office Bearers’ Reports 2.1 President’s Report Date: 16th of November 2018 Attention: To all MUSA bodies Purpose: To inform 2.1.1 Study Spaces 2.1.1.1 Due to complaints from students regarding insufficient study spaces during Swot Vac, a meeting was held with Selwyn and Maggie (FMD) to discuss this matter. 2.1.1.2 In the course of the meeting, it was proven with data that there’s an increase in study spaces this year compared to last year. 2.1.1.3 It was also identified that seat hogging of the study spaces may also be one of the reasons that students feel there’s insufficient study spaces. 2.1.1.4 Suggestion to open up tutorials was brought up, but Maggie was not to open to the idea mainly due to the fact that tutorials rooms that were opened up last year was not taken care by students. 2.1.1.5 With the help of Monga, we were able to receive students’ feedback on this matter. 2.1.1.6 Two surveys in which the students were asked to vote on their respective thoughts. First question was to ask if students prefer studying in the morning or the afternoon. Second question was to ask the students if they believe that seat hogging is the reason to the lack of study spaces or do they believe there is just insufficient spaces in general. 2.1.1.7 This was the outcome of the following surveys: 2.1.1.7.1 Question 1 2.1.1.7.1.1 Total viewers: 1,150 2.1.1.7.1.2 Total votes: 508 2.1.1.7.1.3 Votes for morning: 260 (51%) 2.1.1.7.1.4 Votes for afternoon: 248 (49%) 2.1.1.7.2 Question 2 2.1.1.7.2.1 Total viewers: 1,128 2.1.1.7.2.2 Total votes: 565 2.1.1.7.2.3 Votes for seat hogging: 211 (37%) 2.1.1.7.2.4 Votes for insufficient by itself: 354 (63%) 2.1.1.8 By providing this data to the admins, we were able to open up the following tutorial rooms from 9am to 5pm 2.1.1.8.1 Classroom 6-4-01 2.1.1.8.2 Classroom 6-4-02 2.1.1.8.3 Classroom 6-4-03 2.1.1.8.4 Classroom 6-4-05 2.1.2 Possible Collaboration with Graduan 2.1.2.1 Received an email from GRADUAN® (leading career resource for Malaysian students studying locally and abroad) for a possible collaboration with the activities and events they have in line for the students. 2.1.2.2 A meeting to discuss the activities and events with GRADUAN® is being proposed. 2.1.2.3 Outcome of discussion and possible collaboration opportunity will be passed on to MUSA 2019 as the new semester starts next year. 2.1.3 MUSA Presidential Trip 2.1.3.1 Dates for the trip has been finalized and will be flying off with incoming President of MUSA 2019, Kajendra Govindasamy from the 2rd December to 6th December. 2.1.3.2 Will be representing MUSA in the Vice-Chancellor Student President Advisory Forum. 2.1.3.3 This platform allows Presidents from various Associations to share knowledge and experiences and will benefit the Malaysian campus substantially. 2.1.3.4 Will be sharing MUSA’s experiences with the other campus’ Presidents as to ensure that the interest of the students of the Malaysian campus are well represented. 2.1.4 Sheltered Walkway and Resurfacing Road of Eastern Car Park 2.1.4.1 Raised the issue that there isn’t a proper sheltered walkway for students to use during rainy days. 2.1.4.2 Email was sent to both Mr Selwyn and directly to Pro Vice Chancellor, Prof. Andrew Walker. 2.1.4.3 This matter will be taken into consideration in the campus planning discussions by the administration. 2.1.4.4 Suggested resurfacing the road of eastern car park and adding parking lines to reduce space wastage. 2.1.4.5 Unfortunately, Eastern Car Park has been earmarked by the land owner (the land is not owned by Monash Malaysia) for further development. Thus, unable to proceed with the suggested request for the area to be resurfaced in the immediate term. 2.1.5 Lunchbox 2.1.5.1 Received complaints about Lunchbox from students via President-elect, Kajendra 2.1.5.2 Meet up with representative from Lunchbox on the 29th of October 2018. 2.1.5.3 Two issues were raised : 2.1.5.3.1 Price of food in Lunchbox is expensive. For e.g., fried rice is Rm6.00 and indomee is Rm6.00. 2.1.5.3.2 Cashiers in Lunchbox were not returning change of RM 0.05 back to the students. 2.1.5.4 Upon discussion, the representative has asked to have a look at the menu of Lunchbox and to suggest a more reasonable price. This is not guaranteeing that the prices will reduce. 2.1.5.5 Evaluating the prices on the menu of Lunchbox will be done in the coming weeks.
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