External Emergency Plan – Solutia UK Ltd, a wholly owned subsidiary of Eastman Chemical Company
Version 4 July 2019
The emergency response outlined in this Plan has been developed in consultation with a planning group representing the following organisations and reflects arrangements jointly agreed by them:
Eastman Heddlu Gwent Police South Wales Fire and Rescue Service Welsh Ambulance Service NHS Trust Aneurin Bevan University Health Board Public Health Wales Newport City Council Natural Resources Wales Health and Safety Executive
Views on the Plan were also sought from the following organisation with interests in the vicinity of the site:
South Wales Trunk Road Agency SDR Contractor – NCC City Services Food Standards Agency Wales Nash Community Council Network Rail Wales and West Utilities Dwr Cymru/ Welsh Water Western Power Distribution BT
All organisations contained within the distribution list of this document (Appendix W) are responsible for the control and management of the document including its content within their respective organisations.
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AMMENDMENTS
To ensure that the validity of this Plan is maintained, Plan holders are requested to inform the Civil Contingencies Unit of any amendments to the information presented within the Plan by writing to:
Civil Contingencies Unit Newport City Centre Civic Centre Newport NP20 4UR Tel: 01633 656656 email: [email protected]
Date Amended by Amendment Version 01/11/2004 First issue of plan V1 01/11/2007 CCU Revised edition in new formation with Updated police control points and maps Revised Eastman details V2 Notification flow chart changes Other responders amendments / updates 27/11/2010 CCU Revised edition following live exercise March 2009 and issues identified Sounding of siren Police “bronze” Media communications V3 Eastman notification Off-site monitoring Frequency of briefings HGP initial attendance and co-ordination 31/07/2012 CCU Revised Section 5 – activation of the plan to qualify protocols V3.1 and lessons learned from December 2011 incident. 31/03/2014 CCU Revision arising from June 2013 V3.2 Exercise Report 01/06/2019 CCU Revision arising from May 2016 Exercise Report and update of COMAH Regulations V4 Revision to notification chart Rationalising of traffic control points
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Contents Page 1 INTRODUCTION 6 2 AIM 6 3 SCOPE 6 4 PUBLIC INFORMATION / CONSULTATION ZONE (PIZ) 7 5 ACTIVATION OF THE PLAN 7 6 INITIAL RESPONSE ARRANGEMENTS 8 6.1 HEALTH AND SAFETY 8 6.2 EXTERNAL ALARM AND PUBLIC WARNING 8 7. CONTROL AND CO-ORDINATION ARRANGEMENTS 9 7.1 RESPONSIBILITY ON SITE 9 7.2 ESTABLISHMENT OF AN EMERGENCY CONTROL CENTRE (ECC) 9 7.3 INNER CORDON PROTOCOL 9 7.4 OVERALL CO-ORDINATION 10 7.5 STRATEGIC (GOLD) CO-ORDINATION 10 7.6 TACTICAL (SILVER) 11 7.7 OPERATIONAL (BRONZE) CONTROL LOCATION 11 7.8 CASUALTIES 11 7.9 PUBLIC HEALTH WALES 12 7.10 NEWPORT CITY COUNCIL 12 7.11 HEDDLU GWENT POLICE 12 7.12 A48 DIVERSIONS 12 7.13 TRAFFIC MANAGEMENT 12 7.14 COMMUNICATIONS 13 7.15 CARE CENTRE 13 7.16 ACCESS TO SITE 13 7.17 MEDIA INFORMATION 13 7.18 STAND DOWN 14 8 ORGANISATIONAL RESPONSIBILITIES 14 8.1 EASTMAN 14 8.2 SOUTH WALES FIRE AND RESCUE SERVICE (SWFRS) 16 8.3 HEDDLU GWENT POLICE 16 8.4 WELSH AMBULANCE SERVICE NHS TRUST 17 8.5 ANEURIN BEVAN UNIVERSITY HEALTH BOARD (ABUHB) 18
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8.6 PUBLIC HEALTH WALES 18 8.7 NATURAL RESOURCES WALES 19 8.8 SOUTH WALES TRUNK ROAD AGENCY (SWTRA) 21 8.9 NEWPORT CITY COUNCIL CITY SERVICES DEPARTMENT 21 8.10 NETWORK RAIL 21 8.11 FOOD STANDARDS AGENCY WALES 21 8.12 DWR CYMRU / WELSH WATER 22 8.13 WALES AND WEST UTILITIES 22 8.14 WESTERN POWER DISTRIBUTION 22 8.15 HEALTH AND SAFETY EXECUTIVE (HSE) 22 8.16 BT 22 9 SITE INFORMATION 22 9.1 LOCATION AND ACCESS 22 9.2 PROCESSES AND PRODUCTS 23 9.3 ASSOCIATED COMPANIES 23 9.4 WIND DIRECTION 24 9.5 STAFFING LEVELS 24 9.6 INTERNAL RESPONSE TEAMS 24 9.7 SITE DRAINAGE 24 10 SUBSTANCES HELD ON SITE 25 10.1 DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED TOP TIER THRESHOLD 25 10.2 OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE TOP TIER THRESHOLD 25 10.3 PRODUCT INFORMATION AND ADVICE 25 11. MAJOR ACCIDENT HAZARDS 25 11.3 SUMMARY TABLE OF MAJOR ACCIDENTS WITH POTENTIAL EXTERNAL EFFECTS 26 12 MODELLING ASSUMPTIONS 26 13 PUBLIC HEALTH IMPLICATIONS 27 14 ENVIRONMENTAL IMPLICATIONS 33 APPENDIX A – HSE STATUTORY & EASTMAN VOLUNTARY PUBLIC INFORMATION/CONSULTATION ZONES (PIZ) 34 APPENDIX B – SOUTH WALES FIRE & RESCUE NOTIFICATION VIA METHANE MNEMONIC 35 APPENDIX C – NOTIFICATION FLOW CHART UPON INCIDENT OCCURRING WITH POTENTIAL EXTERNAL IMPLICATIONS 37 APPENDIX D – DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED UPPER TIER THRESHOLD 38
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APPENDIX E - OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE UPPER TIER THRESHOLD QUANTITY 39 APPENDIX F – PRODUCT INFORMATION AND ADVICE 42 APPENDIX G – MEDIA CIRCULATION LIST PUBLIC WARNING STATEMENT 43 APPENDIX H – COMMUNICATIONS 44 APPENDIX I – KEY SITE LOCATIONS AND ACCESS ROUTES 46 APPENDIX J – TRAFFIC CORDON CONTROL POINTS 49 APPENDIX K – LOCATION MAP OF EFFLUENT PIPELINE 50 APPENDIX L – GWENT LEVELS WETLANDS RESERVE 51 APPENDIX M – RESOURCES ON SITE 52 APPENDIX N – PREMISES AND SERVICES IN THE VICINITY OF EASTMAN – INDICATIVE LIST 54 APPENDIX O – PUBLIC SAFETY ADVICE 55 SAMPLE LETTER MAJOR EMERGENCY 56 MAJOR EMERGENCY SAFETY ADVICE CARD 57 APPENDIX P – SOURCES OF INFORMATION AND ADVICE 58 APPENDIX Q – AIR QUALITY IN A MAJOR INCIDENT 61 APPENDIX R – ON-SITE ALERTING ARRANGEMENTS 62 APPENDIX S – JESIP DOCTRINE AND PRINCIPLES 63 APPENDIX T – SAFETY DATA SHEETS 64 APPENDIX U – GLOSSARY 65 APPENDIX V – ON-SITE MULTI-AGENCY GROUP – SUGGESTED AGENDA FOR INITIAL MEETING 68 APPENDIX W – DISTRIBUTION LIST 69
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1 INTRODUCTION
1.1 Eastman (Solutia UK Ltd, a wholly owned subsidiary of Eastman Chemical Company) are a chemical manufacturer based in the Lliswerry area of Newport, situated off Traston Road.
1.2 This plan has been compiled to meet the legal requirements of Regulation 13 of the Control of Major Accident Hazards (COMAH) Regulations 2015. Under this regulation, Newport City Council has a duty to produce an external emergency plan for sites in the city that, due to storage of dangerous substances, have the potential for a major accident with effects beyond the site boundary.
1.3 Eastman fall within the scope of the upper-tier COMAH Regulations due to their capacity to store dangerous substances above upper-tier threshold levels namely phosphorous trichloride, benzene, heavy fuel oil and biphenyl. Other dangerous substances are also present below upper-tier threshold quantity.
1.4 The External Emergency Plan is complementary to the multi-agency Gwent Major Incident Response Arrangements and existing procedures of the emergency services and dovetails with Eastman’s on-site emergency plan.
2 AIM
2.1 The aim of this Plan is to co-ordinate an efficient and effective multi-agency response by those organisations involved in mitigating the off-site effects of a major incident at Eastman.
3 SCOPE
3.1 The Plan is designed to be flexible, taking account of Health and Safety Executive (HSE) guidance requiring the degree of planning to ‘be proportional to the probability of the accident occurring’ yet recognising the potential for expansion to deal with a worst-case scenario.
3.2 This Plan does not cover the response to incidents where the effects are contained within the site boundary, which is dealt within the Company’s internal emergency plan, in accordance with Regulation 12 of the COMAH Regulations.
3.3 This Plan does not detail any specific arrangements in relation to the potential for ‘domino incidents’ as initially highlighted by the HSE to Eastman. The Company is satisfied that after consultation with Birdport
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Limited, Flogas UK plc, and Tradebe there is, at present, no evident potential for domino incidents. Consequently, no additional specific measures are required in this plan.
4 PUBLIC INFORMATION / CONSULTATION ZONE (PIZ)
4.1 The Health & Safety Executive (HSE) statutory and Eastman voluntary PIZ can be found in Appendix A. The statutory PIZ is determined by the HSE following consideration of the likelihood and effects of possible major accidents at the site. It is set on the basis that people outside it are not at significant immediate risk from major accidents, although they could if the accident escalates. The zone does not extend to where a major accident might affect the environment alone. The revised statutory PIZ now partly incorporates the Liberty Steel and Hart Farm properties.
4.2 The Eastman voluntary PIZ (Appendix A) extends off-site to established road, footpath and field boundaries, to a point that is deemed reasonable and realistic in the circumstances. This zone can be changed by the company in consultation with the HSE and other key responders.
4.3 As the statutory PIZ now extends beyond the site boundary, there is a legal requirement on the Company to provide prior information to people living or working within this zone.
4.4 Whilst there is no requirement for the Company to consult outside of the statutory PIZ, Eastman have elected, voluntarily, to the extension of the consultation zone, so that information regarding the activity and hazards on site can be made available to the public. For this purpose the HSE and Eastman have agreed to set the PIZ to follow natural boundaries around and beyond the perimeter of the site.
5 ACTIVATION OF THE PLAN
5.1 This plan must be activated in the event of any incident at Eastman with potential off-site effects. To ensure that all necessary measures to safeguard the public and environment are established as quickly as possible, the following initial responsibilities have been agreed.
5.2 The most likely activation route will result from Eastman notifying the emergency services of a potential external incident. In such circumstances, the Eastman Incident Controller (Shift Incident Controller, CUE Department) will assess the situation as quickly as possible and for any accident with potential external effects, will immediately implement the actions at 8.1 of this plan. These actions include notifying the emergency services for airborne release scenarios triggering the external alarm. Page 7 of 68
5.3 Eastman will notify the emergency services through a single call to SWFRS (South Wales Fire and Rescue Service) using the METHANE (Appendix B) mnemonic. SWFRS will immediately relay the METHANE notification to Heddlu Gwent Police and then to Welsh Ambulance Service NHS Trust.
Upon the arrival on site, SWFRS will re-assess, in conjunction with the Eastman Incident Controller (IC), the potential off-site impact of the incident.
5.4 In a confirmed incident South Wales Fire & Rescue Service (SWFRS) will notify other responders as indicated in the agreed notification Flow Chart (Appendix B).
5.5 Upon arrival, the SWFRS Incident Command Officer will assess the external implications of the incident as quickly as possible, where possible seeking the advice of the company and for any incident with potential external effects, will immediately implement the actions as at 8.2 of this plan.
5.6 When Heddlu Gwent Police are alerted of a potential external incident by whatever source, they will verify the information with Eastman. If potential off-site effects are confirmed, the officer in charge of the Force Control Room will immediately implement the actions as at 7.7, 7.11 and 8.3 of this plan.
5.7 South Wales Fire and Rescue Service will notify other responders as indicated in the agreed Notification Flow Chart (Appendix C).
6 INITIAL RESPONSE ARRANGEMENTS
6.1 HEALTH AND SAFETY 6.1.1 Those working in the hazard area, or involved in rescue and decontamination, must use appropriate Personal Protective Equipment (PPE).
6.1.2 All potentially contaminated equipment and clothing should be disposed of in line with the COSHH risk assessment and/or with advice from Natural Resources Wales.
6.2 EXTERNAL ALARM AND PUBLIC WARNING 6.2.1 The external alarm will be sounded if the Incident Controller (IC) at Eastman has determined that there may be potential external implications from an airborne release and at the same time the Emergency Services will be notified.
6.2.2 Procedures the public should take when the alarm sounds have been provided to premises and properties in the vicinity beforehand by Eastman. See Appendix O for details of the public warning arrangements.
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6.2.3 The external alarm will not be sounded in the event of an off-site effluent pipeline breach.
7 CONTROL AND CO-ORDINATION ARRANGEMENTS
7.1 RESPONSIBILITY ON-SITE 7.1.1 The Eastman Incident Controller (Shift Incident Controller, Combined Department) has tactical responsibility for bringing the on-site emergencies under control – before the arrival of SWFRS. Strategic (Gold) Control at this stage is the responsibility of the Main Controller (Site Manager, or deputy on rota outside of office hours). This Incident Controller has a dual role until arrival of the Main Controller.
7.1.2 Where an off-site effluent pipeline breach occurs, the SWFRS will assume initial responsibility for the scene pending further guidance from other agencies including Eastman, Natural Resources Wales and any land owner.
7.2 ESTABLISHMENT OF AN EMERGENCY CONTROL CENTRE (ECC) 7.2.1 In the event of an air borne release the Emergency Control Centre (ECC) will be located upon the Eastman site utilising one of the following options:
If safe to do so, an ECC will be established on site in the NW corner in building 137. This location is remote from process areas. Should building 137 be untenable, the Site’s back-up ECC in building 146 can be initiated within ten minutes.
The Incident Controller will decide which control centre will be used and inform the Emergency Services on which entrance to the site is in use; main gate in the north or emergency entrance in the west. Detailed information on the Company’s emergency staffing and response procedures is set out in the Eastman Internal Emergency Plan. On arrival of SWFRS; Eastman will relinquish overall control and co-ordination of the incident scene to the SWFRS Incident Commander.
7.2.2 In the event of an effluent pipeline breach the multi-agency response may be managed from a location near the scene of the breach. In these circumstances, Eastman will provide representation at this location as required.
7.3 INNER CORDON PROTOCOL 7.3.1 It has been practiced that SWFRS were solely responsible for the operations and safety of officers within the cordon. However, following the implementation of the Fire and Rescue Service Act 2004, working within the cordon has now become a joint service approach. SWFRS, Heddlu Gwent
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Police and Welsh Ambulance Service personnel have the capability to operate within this environment. However, due regard must always be taken of the evacuation signal employed by the SWFRS.
The health and safety requirement of personnel involved would be the responsibility of the appropriate blue light service. After consultation with the Incident Commanders, the appropriate working practices and safe systems of work would be employed to ensure safety of all crews operating within the inner cordon.
7.4 OVERALL CO-ORDINATION 7.4.1 The multi-agency response to an incident will follow the well-established Strategic (Gold), Tactical (Silver) and Operational (Bronze) tiers of response. Overall co-ordination of an incident will be the responsibility of the Police who will, dependent on the extent of the incident, establish a Multi-agency Strategic, Tactical and Operational structure to allow a flexible and co- ordinated response. The initial co-ordination will be conducted through the Force Control Room. Where it is evident that there is no threat to life (e.g. in a potential effluent pipeline breach), the Police may relinquish overall co- ordination to another agency such as Natural Resources Wales.
Above: An example of Strategic, Tactical and Operational response arrangements from the Joint Emergency Services Interoperability Principles (JESIP) doctrine.
7.5 STRATEGIC (GOLD) CO-ORDINATION 7.5.1 If established, this will be located at the Heddlu Gwent Police Headquarters, Croesyceiliog, Cwmbran. Heddlu Gwent Police will request representation from:
South Wales Fire and Rescue Service (SWFRS) Welsh Ambulance Service NHS Trust (WAST)
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Eastman Public Health Wales (PHW) Aneurin Bevan University Health Board Newport City Council Natural Resources Wales (NRW) Health and Safety Executive (HSE).
7.6 TACTICAL (SILVER) 7.6.1 Multi-agency Tactical, if established, will be at Newport Central Police Station. Heddlu Gwent Police will request representation from:
South Wales Fire and Rescue Service (SWFRS) Welsh Ambulance Service NHS Trust (WAST) Eastman Public Health Wales (PHW) Aneurin Bevan University Health Board Newport City Council Natural Resources Wales (NRW) Health and Safety Executive (HSE).
7.7 OPERATIONAL (BRONZE) CONTROL LOCATION 7.7.1 For airborne release scenarios, and if it is safe to do so, the Eastman on-site Emergency Control Centre (ECC) building 137, will continue to operate as the base for multi-agency (Bronze) control unless it is deemed unsafe. If this proves to be the case, building 146 provides a standby ECC.
Heddlu Gwent Police will request representation from: South Wales Fire and Rescue Service (SWFRS) Welsh Ambulance Service NHS Trust (WAST) Eastman
In the event of an effluent pipeline breach, an operational control may be established at a location in a close proximity to the breach site. In these circumstances, the Police will also request representation from:
Natural Resources Wales (NRW) Public Health Wales (PHW) Newport City Council
7.8 CASUALTIES 7.8.1 If necessary, the Ambulance Incident Commander will set up a Casualty Clearing Station Medical Centre (building 153 which is the wash and change facility) or other more suitable location, following consultation with the Police and SWFRS. Other possible locations would be the visitors’ dining room.
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7.9 PUBLIC HEALTH WALES 7.9.1 Will:
Consider establishment of a Scientific and Technical Advice Cell (STAC) under the auspices of the Strategic Co-ordinating Group (SCG), to address issues relating to public health. Convene and initially chair a multi-agency STAC when required to do so by the Police Incident Commander. In the circumstances of an incident occurring with potential off-site effects, it is still unlikely that an SCG will be convened due to the relatively short duration of the response. Therefore, it is unlikely that a STAC will be required.
7.10 NEWPORT CITY COUNCIL 7.10.1 Will establish appropriate emergency management arrangements for the Council’s response to the incident. The Council may also consider the establishment of a joint Recovery Working Group, under the auspices of the Strategic Co-ordinating Group, to address issues to community and/or environmental recovery.
7.11 HEDDLU GWENT POLICE 7.11.1 Will in the event of an airborne release: activate traffic management arrangements to control vehicular and pedestrian access to the area; and establish Rendezvous Points (RVP); Marshalling Area; Cordons and Traffic Control Points (TCPs) for emergency vehicles (Appendix J).
In the event of an off-site pipeline breach, a dynamic assessment of traffic management requirements will be undertaken and implemented as appropriate.
7.12 A48 DIVERSIONS 7.12.1 The contractors responsible for the A48 Southern Distributor Road (SDR) – Newport City Council City Services department MUST be consulted to implement any traffic movement/diversions that may affect the A48 SDR.
7.13 TRAFFIC MANAGEMENT 7.13.1 During the early stages of an incident, Cordons and TCPs will be manned by police officers who will, as far as is reasonably practicable, implement traffic diversions. As the time span of the incident extends, South Wales Trunk Road Agency (SWTRA) and/or Newport City Council will implement traffic diversions, where possible, erecting directional signs and barriers.
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7.14 COMMUNICATIONS 7.14.1 Details of the specific communications relevant to this plan together with an outline of general communications provision is set out in Appendix H.
7.15 CARE CENTRE 7.15.1 Although evacuation is not envisaged, the generic Gwent Evacuation and Shelter Arrangements will be applied should evacuation be necessary. Newport Leisure Centre is a pre-identified Care Centre for those who are evacuated.
7.16 ACCESS TO SITE 7.16.1 All non-emergency services personnel, such as Eastman staff, local authority officers, or members of voluntary organisations must carry personal identification cards. Police officers controlling cordons will deny access without proof of identity.
7.17 MEDIA INFORMATION 7.17.1 As soon as an airborne release incident with potential external consequences has been confirmed by emergency services at the scene, there is a joint responsibility to those at the scene to agree on the issue of a pre-agreed public warning statement to their media circulation list; this includes but is not limited to:
South Wales Argus Western Mail/Wales Online ITV BBC Capital FM Heart South Wales Radio BBC Radio Wales Media Wales Gwent Police Facebook Page – Social Media Desk Eastman Newport Facebook Page
In the event of an offsite pipeline breach, media information will be released through generic contingency arrangements.
A pre-determined public statement that would be issued to the media is present in Appendix G.
7.17.2 The Police will be initially responsible for management of media interest at the scene and will, if necessary, establish a media liaison point. If the incident is protracted, a Media Briefing Centre may also be established. Should one be required, generic arrangements from the Gwent LRF Warning and Informing Plan will be implemented.
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It is not envisaged that a Media Briefing Centre will be required for an offsite effluent pipeline breach incident.
7.17.3 If necessary, the Police will arrange public relations support at the Media Briefing Centre from the Company and other response organisations.
7.17.4 The content of statements released to the media is a joint responsibility and must be decided upon by those emergency service personnel that attend the scene. All releases will be made available to responding organisations via the Strategic Co-ordination Group or Tactical Co-ordination Group or upon request of their public relation/press officers.
In the event of an off-site effluent pipeline breach Natural Resources Wales may, with the agreement of partners, assume the lead agency role with respect to the media.
7.18 STAND DOWN 7.18.1 For incidents involving off-site airborne release, South Wales Fire and Rescue Service will be responsible for declaration of the incident stand down, in consultation with the SWFRS, Eastman and others represented at Tactical and/or Strategic Control.
For off-site pipeline breach incidents, the lead agency e.g. Natural Resources Wales, will be responsible for the declaration of the incident stand down in consultation with Eastman and other parties represented at Tactical and/or Strategic Control.
Each organisation involved will be responsible for ensuring that all persons / services alerted by them are informed of the stand down declaration. Following the incident stand down, any on-going co-ordination of longer term issues will be managed through the Recovery Working Group with advice from the STAC, as appropriate.
8 ORGANISATIONAL RESPONSIBILITIES
Upon being alerted to an incident at Eastman that is likely to have external consequences:
8.1 EASTMAN 8.1.1 In the event of an incident involving potential offsite airborne releases Eastman will initiate the Major Emergency Alarm, which will sound until arrival of the first SWFRS vehicle and the leading fire officer has conferred with the Eastman Main Controller.
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8.1.2 In an incident involving an off-site pipeline breach Eastman will not initiate the Major Emergency Alarm however, the conferral arrangements above are maintained with the Fire Incident Commander determining any subsequent deployment to the pipeline breach site.
8.1.3 Establish their Initial Response Team and Emergency Support Team.
8.1.4 Immediately contact the South Wales Fire and Rescue Service, the information provided should be present in the METHANE mnemonic format as seen from the JESIP framework in Appendix B. SWFRS will then pass on the information to Heddlu Gwent Police and the Welsh Ambulance Service NHS Trust.
8.1.5 Establish the nature and number of any injuries.
8.1.6 Advise Heddlu Gwent Police, at the earliest opportunity, of the potential health and/or environmental effects of the incident and the area affected.
8.1.7 Establish an internal Emergency Control Centre (ECC) in building 137 or in the back-up ECC in building 146.
8.1.8 Establish, as necessary, the Medical Centre for casualty clearing, if safe to do so.
8.1.9 The Main Controller will meet the SWFRS on arrival to brief them on the incident and guide them to the incident scene.
8.1.10 Will pass control of the incident scene to the SWFRS and provide the SWFRS Incident Command Officer with the Material Safety Data Sheets held at the gate house. These are also available at the Emergency Control Centre and a shortened version at the incident scene.
8.1.11 Arrange briefing meetings as required with a set agenda for the group to discuss (Appendix V).
8.1.12 When and if necessary and safe to do so, will undertake sampling and analysis to identify any hazardous substances involved.
8.1.13 Eastman will arrange representation at:
SWFRS Incident Control (on-site for airborne release scenarios or in the event of an off-site effluent pipeline incident, at the incident scene) to provide technical information and advice/support Operational Control - from its ERT on site, if required and Attendance at Tactical or Strategic if required.
8.1.14 Notify the HSE of the incident.
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8.1.15 Liaise with Natural Resources Wales, Newport City Council and other appropriate agencies concerning any environmental restoration measures and, if necessary, assist establishment of a Recovery Working Group to address them.
8.2 SOUTH WALES FIRE AND RESCUE SERVICE (SWFRS) 8.2.1 Will ensure the standing arrangements by which each emergency service ensures that the other emergency services have been activated will apply. This will be accomplished by first relaying information about the incident to Heddlu Gwent Police and then to the Welsh Ambulance Service NHS using the METHANE mnemonic (Appendix B).
8.2.2 Ensure the response will be in accordance with their pre-determined attendance for major incidents involving chemicals.
8.2.3 The Incident Command Officer will assess the ‘off-site’ implications of the incident giving due heed to advice provided by site personnel where available. For any incident with potential off-site effects the SWFRS will:
Immediately alert Heddlu Gwent Police to the potential nature and scale of the incident Confirm the declaration of multi-agency major incident Arrange representation on the Tactical and, if established, Strategic joint agency co-ordination teams As soon as possible, advise Heddlu Gwent Police of the area potentially affected and the nature of the threat to the public/responders and/or the environment. Inform Newport City Council of the incident Provide an Airwave radio(s) to Eastman, if appropriate for liaison purposes.
8.2.4 Ensure that organisations are notified in accordance with the chart at Appendix C and are provided with as much information as possible and are informed that the Eastman External Emergency Plan is being implemented.
8.2.5 In addition for off-site pipeline breaches, Natural Resources Wales are to be consulted regarding the potential environmental safety measures.
8.3 HEDDLU GWENT POLICE 8.3.1 Will confirm the information being passed on from the SWFRS via the METHANE mnemonic.
8.3.2 Confirm the situation, and for any incident with potential off-site air borne effects the first officer responding (Police Operational) will attend the designated RVP area and await confirmation from SWFRS that it is safe to attend at Eastman site. After consultation with the site management and Page 16 of 68
senior SWFRS officer present, the officer will confirm the declaration of a Major Incident.
In the event of an off-site incident involving a pipeline breach the officer will report to the Eastman site and following conferral with Eastman and South Wales Fire and Rescue Service will determine upon the declaration of a Major Incident.
8.3.3 Assist with the implementation of the media information arrangements as set out in 7.17.
8.3.4 Ensure that organisations are notified in accordance with the chart at Appendix C and are provided with as much information as possible and are informed that the Eastman External Emergency Plan is being implemented.
8.3.5 Activate arrangements for the co-ordination of the incident as set out in paragraph 7.
8.3.6 Consult with SWFRS, PHW and companies involved in the incident on public safety measures.
8.3.7 Where it is safe to do so, will directly alert members of the public likely to be at risk of the appropriate action to take.
8.3.8 If appropriate, will activate evacuation arrangements following consultation with representatives of Tactical/Strategic Co-ordination Groups.
8.4 WELSH AMBULANCE SERVICE NHS TRUST 8.4.1 Will be notified by SWFRS using the METHANE mnemonic.
8.4.2 Mobilise personnel and resources, including personal protective equipment, to deal with chemical incident management and the medical needs of casualties.
8.4.3 Mobilise specialist resources such as Hazardous Area Response Teams (HART) if the information received requires their attendance.
8.4.4 Cascade the incident information to the wider NHS if required, this will include PHW and appropriate Health Boards.
8.4.5 WAST will ensure command representation at the Tactical Coordination Group and the Strategic Coordination Group if established.
8.4.6 WAST will ensure Operational Commander representation at the scene of the incident to assess the medical impact on WAST and the wider NHS.
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8.4.7 If required, WAST will ensure the establishment of a full command structure on site to manage the clinical response, including the establishment of a Casualty Clearing Station on site.
8.4.8 If required, WAST will take the decision to instigate decontamination of any affected patients.
8.4.9 SPECIAL NOTE: It must be made clear to hospitals the need to prepare for receiving potentially self-presenting contaminated casualties – always stating the chemicals involved.
To prevent the risk of contaminating the Accident & Emergency Department no contaminated casualties should be conveyed to receiving hospitals.
8.5 ANEURIN BEVAN UNIVERSITY HEALTH BOARD (ABUHB) 8.5.1 Will activate its own Major Incident Plan for either the Royal Gwent or Nevill Hall Hospitals, if either is designated and informed by Ambulance Control as the receiving/supporting hospital.
8.5.2 Dial in to Tactical Control and, if established, provide representation at Strategic Control.
8.5.3 Provide a MERIT (Medical Emergency Response to Incidents Team) Team, equipped with appropriate PPE, where it is considered appropriate that the treatment of casualties should be carried out at the incident site of which the request will be made by WAST. Wales has recently moved from a health board led MERIT response to the development of an All Wales pool of MERIT trained members who can be called upon to support a major incident pre-hospital response.
8.5.4 ABUHB will invoke procedures for decontamination of chemically contaminated self-presenters. PHW will provide guidance where required via PHW and Public Health England Chemical hotline (Appendix P).
8.5.5 ABUHB will liaise with primary care and community resources to support both the immediate and any long-term health effects of the incident.
8.5.6 Liaise with the PHW Health Service concerning establishment of a Scientific and Technical Advice Cell (STAC).
8.6 PUBLIC HEALTH WALES (PHW) 8.6.1 Will:
Arrange representation within the Operational and Tactical control and, if established Strategic, as appropriate, to advise on health implications of the incident;
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If an SCG is established, establish a STAC to address and co- ordinate the public health implications of the incident; Provide advice and information on health implications of the incident to the public; Arrange follow-up and processing of the health impact of the incident; through liaison with the Aneurin Bevan University Health Board, Newport City Council, SWFRS, the Health and Safety Executive, the Welsh Government and other relevant organisations; Inform the Welsh Government Department for Public Health and Health Professions of the incident; Arrange representation within the Recovery Working Group, where appropriate; Assess the impact on population health in partnership with other agencies and providing information to health services to enable these to make their own assessment on the likely impact on their service; Recommend measures to protect public health and mitigate the effects of the incident, as appropriate; Where necessary provide strategic management of the public health measures and leading the operational public health management of incidents; Lead the strategic management for the public aspects of health incidents in the community; Ensure that partner agencies are kept informed in relation to biological, chemical and radiological incidents; Support and advising on (and when appropriate leading on) the detection, diagnosis, treatment, prevention and control of infectious and communicable disease; Ensure that there are established links to Public Health England; Provide public health advice to the public, media and staff; Provide a strategic view on long term health threats; Facilitate epidemiological follow-up if necessary; Provide advice and support at local, regional and national levels of all major incidents that threaten public health directly or indirectly.
8.7 NATURAL RESOURCES WALES 8.7.1 For incidents that occur on the Eastman Chemical Site that have external impacts;
Will ensure a competent officer of the Natural Resources Wales, assesses the incident and determines the response required by NRW, which may include:
Helping to identify who and what in the environment is at risk; Warning river water abstractors who may be at risk;
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Discussing mitigation measures with the emergency services to minimise environmental impacts; Taking limited pollution mitigation action as far as staff, resources and safety allow; Investigating the source and cause of pollution and collecting samples and other evidence in relation to offences under environmental legislation; Attendance at Tactical and/or, if established, Strategic Control; Informing the Welsh Government Environment Directorate and the Food Standards Agency of the incident; Where there is a potential risk to public health informing the Wales Air Quality Technical Advisor of the incident, to allow for an assessment of the potential impacts to air quality to be made, and determine whether the Wales Air Quality Cell needs to be activated in conjunction with PHW and PHE.
8.7.2 For incidents involving the Eastman chemical effluent disposal pipeline:
Will ensure a competent officer of the Natural Resources Wales assesses the incident and determines the response required by NRW, which may include:
Helping to identify who and what in the environment is at risk. Warning river water abstractors who may be at risk. Discussing mitigation measures with the emergency services and the operator to minimise environmental impacts. Taking limited pollution mitigation action as far as staff, resources and safety allow. Investigating the source and cause of pollution and collecting samples and other evidence in relation to offences under environmental legislation. Attendance at Tactical and/or, if established, Strategic Control. Informing the Welsh Government Environment Directorate and the Food Standards Agency in Wales of the incident. Control access to the Newport Wetlands National Nature Reserve. Advise on potential impacts to designated sites and protected species which may be affected including any appropriate works to avoid impacts and any remediation works where appropriate. Work with Eastman and other landowners regarding legal easements and obligations in respect of the pipeline.
8.7.3 For incidents involving Caldicot and Wentloog Levels:
Assess the incident after due discussion regarding the nature of any aquatic pollutant.
This will help determine the response required which may include:
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Helping identify adjacent areas at risk of pollution from the watercourse. Discussing mitigating measures with the appropriate services to minimise these impacts. Taking, as far as safety resources allow, works to alter or control the flow of water along the watercourse servicing the area. Work closely as required with all responders involved to mitigate as far as it is practicable the effects of the pollution incident.
8.8 SOUTH WALES TRUNK ROAD AGENCY (SWTRA) 8.8.1 Will implement their procedures for establishment of traffic diversions, signing and barriers, in liaison with Heddlu Gwent Police and Newport City Council.
8.9 NEWPORT CITY COUNCIL CITY SERVICES DEPARTMENT 8.9.1 Will assist Heddlu Gwent Police in implementing their procedures for establishment of traffic diversions, signing and barriers at pre-identified locations around the Eastman site (Appendix I Fig 2 and 3).
8.10 NETWORK RAIL 8.10.1 Will consider the implications for the safe passage of trains on the South Wales to London line and arrange for passage of trains to cease, if necessary.
8.11 FOOD STANDARDS AGENCY WALES 8.11.1 Will consider and provide advice on the implications for the food chain. Following liaison with Newport City Council, the Natural Resources Wales and the Welsh Government Sustainable Futures Directorate, the Agency will seek to identify and assess the extent of any problem.
Will then determine whether immediate and / or long-term restrictions need to be placed on the consumption of any food, feed or milk produced in the affected area. Restrictions on the consumption of water will be considered by Dwr Cymru / Welsh Water (see section 8.12).
Control over the entry of any affected products into the food chain may be via voluntary restrictions on producers or action by Newport City Council.
A decision on how information and advice may be made public will be determined in consultation with the Strategic Co-ordination Group or, if established, the Public Health Incident Response Team and STAC.
8.12 DWR CYMRU / WELSH WATER 8.12.1 Will:
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Consider the implications of the incident for their services and implement response measures as appropriate. Undertake constant assessments to determine whether there is need to suspend the drinking water supply in the area to reduce any potential harm to the public by consumption.
8.13 WALES AND WEST UTILITIES 8.13.1 Will inform the Duty Officer who will consider any implications of the incident for their services and implement response measures as appropriate.
8.14 WESTERN POWER DISTRIBUTION 8.14.1 Will confirm via their Control Centre that:
They are aware, via their network system, of a power outage and are already dealing with it or; They are not aware and will send officers to investigate and; They will attend, if requested, at the RVP for the incident.
8.15 HEALTH AND SAFETY EXECUTIVE (HSE) 8.15.1 The HSE is not an emergency service; their role will normally begin when the scene has been made safe. However, they may be part of Strategic Co- ordination Group at the request of the Police and may also be able to provide some technical advice for the emergency services during any developing major incident. The HSE is responsible for the investigation of incidents, or potential incidents, which have an implication for the health and safety of employees or members of the public. Together with Natural Resources Wales they form the COMAH Competent Authority.
8.16 BT 8.16.1 BT will provide support for Category 1 & 2 Responders in response to National or Regional Emergencies that impacts or has the potential to impact BT (brands, networks, people or customers). This support may include the deployment of a BT Representative to attend a Strategic or Tactical Control based on an assessment of the scale of the incident.
9 SITE INFORMATION
9.1 LOCATION AND ACCESS 9.1.1 Eastman occupies 316 acres (102 acres in use) (Appendix I) on a flat site in a mixed industrial/semi-rural location on the northwest end of the Caldicot level, south of Newport. The nearest fields are owned by Eastman to the east and south and these are drained by a network of reens. The site is separated from the river Usk by the railway embankment, the other side of
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which is Eastern Wharf. The railway is used for coal transport to the Uskmouth Power Station. Adjacent to the power station is Nash sewage treatment works operated by Dwr Cymru/Welsh Water. Access to Eastman for emergency vehicles is normally through the main gate. An alternative gate is located at the west of the site (Appendix I Fig 1.). Within the site the roadways are arranged in a grid which allowed access to each of the COMAH plants from more than one direction.
9.2 PROCESSES AND PRODUCTS Eastman is a chemical manufacturing operation with 7 plants using organic and/or inorganic processes. The plants’ products are used in the manufacture of many items of everyday use, such as washing powders, floor coverings and tyres. The 4 plants are:
1. Dequest® is a range of organic phosphonates used mainly as deflocculants (keeping ingredients suspended in liquid) and sequesterants (preventing metals in solution causing discolouration) in the detergent and water treatment industries.
2. Biphenyl is produced by the pyrolysis of benzene. It is sold as an intermediate for the production of optical brighteners and is also a constituent of heat transfer fluids.
3. The Therminol® range of products are made from polyphenyls and are used mainly as high temperature heat transfer fluids.
4. Saflex® plasticizer S2075 is used as the plasticizer for the safety interlayer in car windscreens and side windows to prevent shattering and allows absorption of head impact in the event of an accident. It is also used in bombproof and security windows.
9.3 ASSOCIATED COMPANIES 9.3.1 While the name of the whole site is Eastman, the following operators are on site:
1. Advanced Elastomer Systems Ltd is part of the Exxon Chemical Company. It has 2 plants on site that manufacture a range of thermoplastic elastomers used in a wide range of industrial parts, including gaskets, electric cables and household appliances.
2. Italmatch own the Dequest plant that is operated by Eastman on their behalf.
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3. BOC operate a Hydrogen plant that supplies Hydrogen to the Therminol plant on site.
9.4 WIND DIRECTION 9.4.1 The predominant wind direction is from the south-west and west. The on-site Emergency Control Centre is fitted with a system for monitoring wind speed and direction, and retains contact details for the Meteorological Office, Cardiff, so that foreseeable changes in wind direction during an incident can be accounted for.
9.5 STAFFING LEVELS The majority of office blocks housing non-operational staff are at least 200m from sources of Hydrogen Chloride (HCl) vapour. Other than control rooms for operational staff, few people are located in offices within the manufacturing areas. Each site is staffed continuously throughout the day and night. Staffing can be summarised as follows:
Office Hours Outside Office Hours
Eastman 122 17
AES 68 11
Contractors 80 1
Visitors and 10 - 40 <5 Drivers
9.6 INTERNAL RESPONSE TEAMS 9.6.1 An internal Initial Response Team (IRT) is available 24/7. After an initial assessment of an incident, they will notify SWFRS, who will then notify Heddlu Gwent Police and Welsh Ambulance Service if required.
9.6.2 An Emergency Support Team (EST) is available during office hours and can be called out after working hours. They provide support to the IRT by liaising with outside services, the media and relatives of casualties. They will ensure preservation of relevant records and equipment for any subsequent investigation.
9.7 SITE DRAINAGE 9.7.1 The on-site effluent plant collects all liquid streams from the site, adjusts the pH of the effluent with lime slurry or hydrochloric acid, before discharging
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into the Severn Estuary. This includes surface water, site sewage and product effluent, which is discharged via a 3km pipeline, normally at high tide.
Firewater discharged onsite during an incident would be transferred to the effluent plant via underground surface water drains, or overhead and collected in the East lagoon. Total capacity of this lagoon is 700m³, and total site capacity is more than 1000 m³.
The pumping capacity is 4 x 123m³/hr, of which one pump runs continuously, 2 operate on level control, and one is a manual back-up. The discharge is via a 3km pipeline (Appendix K) that runs underground south from the site to the seawall and is within the limits authorised by Natural Resources Wales. These limits can be changed by Natural Resources Wales in the event of a major incident requiring large quantities of fire water. A surface water drainage diagram is available on site.
9.7.2 Eastman has laboratory facilities on site which, in the event of an incident, can be utilised to support any analysis requirements e.g. chemical composition of any effluent breach.
10 SUBSTANCES HELD ON SITE
10.1 DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED TOP TIER THRESHOLD See Appendix D.
10.2 OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE TOP TIER THRESHOLD See Appendix E.
10.3 PRODUCT INFORMATION AND ADVICE See Appendix F.
11 MAJOR ACCIDENT HAZARDS
11.1 Off-site effects of a major incident are most likely to be a release of hydrochloric or acetic anhydride / acid vapour travelling off-site. Other toxic gases could be formaldehyde, diethylenetriamine (DETA) or ammonia, although the effects of these are likely to be much more local.
11.2 Internal effects may be both those associated with the hydrogen chloride vapour and the flammable effects of the benzene column.
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11.3 SUMMARY TABLE OF MAJOR ACCIDENTS WITH POTENTIAL EXTERNAL EFFECTS Scenario Effect Hazard Range (EPRG2*)
PCl3 released into dry Storage Tank bund Toxic vapour 1250m
PCl3 released en-route to Dequest 2010 plant Toxic vapour **2250m
Liquid spill of acetic anhydride reacting with Toxic vapour 3800m water,
* EPRG2 is the maximum airborne concentration below which it is believed that nearly all individuals could be exposed for up to 1 hour without experiencing or developing irreversible or other serious health effects or symptoms that could impair an individual’s ability to take protective action.
**The HSE has agreed that Eastman can determine a reduced hazard range for PIZ purposes (Appendix A).
12 MODELLING ASSUMPTIONS
12.1 No benefit has been given in the models for stopping the incident early (e.g. operating emergency shut downs) or mitigation measures. It is assumed that bunds do not fail and no water enters the PCl3 storage bund (under cover). The hazard ranges in the above table assume the worst weather conditions for dispersion of the plume.
12.2 PCl3 released into dry Storage Tank bund The hazard range is based on a release modelled as the failure of a 2-inch branch at the base of the tank, whilst the tank is holding 90000 kg of PCl3. The leak is taken to be un-isolatable and the entire contents of the tank enter a dry concrete bund with a floor area of 91.75m. The release reacts with atmospheric moisture producing HCl gas, and PCI3 evaporates from the surface of the pool, reacting with atmospheric moisture to form additional HCl. The toxic effects of the vapour cloud are assumed to be due to the effective HCl release rate from the two sources.
12.3 PCl3 released en-route to Dequest 2010 plant The hazard range is based upon a failure of the line that passes to the east of the South Tank Farm Benzene storage tanks en-route to Dequest 2010.
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The leak as modelled does not activate the Dequest low flow trip, therefore the pump sequence continues with the normal flow rate of 3000 kg/hr for 1.5hours. The PCl3 is assumed to form an unconstrained circular pool on the ground.
12.4 The PCl3 reacts with water on the ground and with atmospheric moisture evolving HCl gas. PCl3 evaporates from the surface of the pool, reacting with atmospheric moisture to form additional HCl. The toxic effects of the vapour cloud are assumed to be due to the effective HCl release rate from the two sources.
12.5 In the event of an off-site pipeline breach, the effluent composition is typically:
Chloride 0.1% Dequests® 200 mg/l (ppm) 2EHA 38 mg/l Formaldehyde 1 mg/l pH 5 to 10
This typical composition may be subject to variance particularly during any on site incidents. Eastman will advise the emergency services and NRW of any significant variations to this composition during the course of any major incident response.
13 PUBLIC HEALTH IMPLICATIONS
Physical form Hazard Classification Hazards
Acetone (UN 1090) Colourless Flammable Liquid 2 H225: Highly flammable liquid and liquid, pungent vapour odour Eye irritant Category 2 H319: Causes serious eye irritation STOT SE Category 3 H336: May cause drowsiness or dizziness
Acetic anhydride (UN 1715)
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Liquid Flammable Liquid 3 H226: Flammable liquid and vapour
Acute Toxic 2 H330: Fatal if inhaled
Acute Toxic 4 H302: Harmful if swallowed
Skin Corrosive 1B H314: Causes severe skin burns and eye damage
Acetic acid (UN 2789)
Liquid Flammable Liquid 3 H226: Flammable liquid and vapour
Skin Corrosive 1A H314: Causes severe skin burns and eye damage
Ammonia solution 34% (UN 3077)
Clear, Aquatic Acute 1 H400: Very toxic to aquatic life colourless liquid with Skin Corrosive 1B H314: Causes severe skin burns and strong eye damage characteristic odour
Benzene (UN 1114)
Clear Flammable Liquid 2 H225: Highly flammable liquid and colourless vapour liquid, Aspiration Hazard 1 Skin aromatic H304: May be fatal if swallowed and enters airways odour Corrosion/irritation 2 H315: Causes skin irritation Eye damage/irritation 2 H319: Causes serious eye irritation STOT SE Category 3 H340: May cause genetic defects Germ cell mutagenicity 1B H350: May cause cancer Carcinogen 1A H372: Causes damage to organs
STOT repeat Category 1 through prolonged or repeated exposure
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BHMT (UN 2922) Brown liquid Not yet registered – Left in H314: Causes severe skin burns and scope at this stage. eye damage Previously Toxic H311: Toxic in contact with skin Eye/Skin Corrosive 1B H302: Harmful if swallowed Acute toxic 3 (dermal) H317: May cause an allergic skin Acute toxic 4 (oral) reaction
Skin Sensitizer 1A
Physical form Hazard Classification Hazards
Biphenyl (UN 3077)
White Skin corrosion/irritation 2 H315: Causes skin irritation crystalline flakes Serious eye H319: Causes severe eye irritation damage/irritation 2 H335: May cause respiratory irritation STOT SE 3 H410: Very toxic to aquatic life with Acute aquatic toxicity 1 long lasting effects
Chronic aquatic toxicity 1
Bischloromethylether (BCME)
Gas Flammable Liquid 2 H225: Highly flammable liquid and vapour Acute Toxic 2 H330: Fatal if inhaled Carcinogen 1A H350: May cause cancer Acute Toxic 3 H311: Toxic in contact with skin Acute Toxic 4 H302: Harmful if swallowed
Chloromethane (UN 1063)
Gas Flammable Gas 1 H220: Extremely flammable gas
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Diphenyl ether (UN 3077)
White Serious Eye H319: Causes serious eye irritation crystalline Damage/Irritation 2 solid or H411: Toxic to aquatic life with long Aquatic Chronic 2 colourless lasting effects liquid with characteristic aromatic odour
Diaminoethane (EDA) (UN 1604)
Liquid Flammable Liquid 3 H226: Flammable liquid and vapour
Acute Toxic 4 H302: Harmful if swallowed.
Acute Toxic 3 H311: Toxic in contact with skin.
Acute Toxic 4 H314: Causes severe skin burns and eye damage. Skin Corrosive 1B H317: May cause an allergic skin Eye Damage 1 reaction.
Respiratory Sensitizer 1 H318: Causes serious eye damage.
H332: Harmful if inhaled. Skin Sens 1 H334: May cause allergy or asthma symptoms or breathing difficulties if inhaled.
Diethylenetriamine (DETA)
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Liquid Acute toxic 2 (inhalation- H330: Fatal if inhaled mist) H302: Harmful if swallowed Acute Toxic 4 (oral) H314: Causes severe skin burns and Acute toxic 4 (dermal) eye damage
Skin corrosive/irritant 1B H312: Harmful in contact with skin
Eye damage 1 H317: May cause an allergic skin reaction Skin Sensitizer 1 H335: May cause respiratory irritation STOT SE 3 (respiratory
Physical form Hazard Classification Hazards
Formaldehyde Solution 30-55%, formalin (UN No. 2209)
Colourless Acute Toxic 3 H301: Toxic if swallowed solution, pungent Skin Corrosive 1B H311: Toxic in contact with skin irritating odour Skin Sensitizer 1 H331: Toxic if inhaled
STOT SE 2 and 3 H314: Causes severe skin burns and eye damage Carcinogen 2 H371: May cause damage to organs
H335: May cause respiratory irritation
H351: Suspected of causing cancer
Hydrogen (UN 1049)
Colourless, Flammable Gas 1 H220: Extremely flammable gas odourless gas
Kerosene (UN1223)
Colourless to Flammable Liquid 3 H226: Flammable liquid and vapour pale yellow liquid
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Natural gas (UN 1971)
Colourless gas Flammable Gas 1 H220: Extremely flammable gas
Nalco EC3018A
Clear to yellow Chronic aquatic toxicity 2 H411: Toxic to aquatic life with long liquid lasting effects Acute toxicity 4 H312: Harmful in contact with skin Skin corrosion 2 H315: Causes skin irritation Serious eye damage/irritation 2 H319: Causes severe eye irritation
Carcinogen 2 H351: Suspected of causing cancer
Physical form Hazard Classification Hazards
Phosphorus trichloride (UN 1809)
Colourless Acute Toxicity 2 H330: Fatal if inhaled liquid with pungent odour Skin Corrosive 1A H300: Fatal if swallowed
STOT RE 2 H318: Causes serious eye damage. H290: May be corrosive to metals.
H314: Causes severe skin burns and eye damage.
H373: May cause damage to organs through prolonged or repeated exposure.
Propane (UN 1978) Colourless gas Flammable Gas 1 H220: Extremely flammable gas
Therminol 68, 72, & VP1 (UN No. 3082) Liquid Aquatic Chronic 2 H411: Toxic to aquatic life with long lasting effects
Triphenyl (UN No.3077)
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Liquid (>60 C) Aquatic Chronic 1 H410 Very toxic to aquatic life with long lasting effects Aquatic Acute 1 H400 Very toxic to aquatic life
Skydrol 5 Clear oily Skin Sensitizer 1 H317 May cause an allergic skin liquid reaction Chronic hazards to the H411 Toxic to aquatic life with long aquatic environment 2 lasting effects
14 ENVIRONMENTAL IMPLICATIONS
14.1 The Severn Estuary is designated a Special Protection Area (SPA), Wetland of International Importance (Ramsar Site), Special Area of Conservation (SAC) and Site of Special Scientific Interest (SSSI).
14.2 The nearest SSSI on the Caldicot levels is the Gwent Levels: Nash and Goldcliff SSSI which is closest to Eastman at Pye Corner. The SSSI was notified for its range of aquatic plants and invertebrates associated with the reens and ditches of the drainage system.
14.3 The Gwent Levels Wetlands Reserve is a designated SPA and is situated south of Nash to the sea wall, from Uskmouth Power Station eastwards to Goldcliff.
14.4 The only Major Accident to the Environment (MATTE) identified by Eastman is failure of the effluent pipeline where it crosses the reens. A leak into the reen system would have a toxic effect in the local area and a small part of the SSSI and/or Wetland Reserve would be significantly damaged. An illustrative map of the route of the effluent pipeline is at Appendix K. Effluent discharges are normally made to the Severn Estuary, avoiding low tide.
14.5 The effluent stream can be diverted during an incident to a retention lagoon with a capacity for 700 m3. This provides containment of a spill or firewater run-off for a limited period. The anticipated contaminants in any fire water run-off do not have the capability of causing significant environmental harm if discharged to the estuary.
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APPENDIX A
HSE STATUTORY & EASTMAN VOLUNTARY PUBLIC INFORMATION/CONSULTATION ZONES (PIZ)
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APPENDIX B
SOUTH WALES FIRE & RESCUE NOTIFICATION VIA METHANE MNEMONIC This framework has been drafted to cover all significant incidents on the site including those identified as having potential off site impacts. This initial message content can be updated and varied by Eastman and the emergency services as the incident progresses. The intention is to utilise this draft to consult with Eastman regarding adaptation for use in on site procedures. Emergency Services will continue to be updated / consulted as the process develops.
IN EASTMAN CONTACTING THE SWFRS PLEASE ADVISE TO BE PREPARED TO RECEIVE A “METHANE” MESSAGE
M E T H A N E
Major Incident declared? o Eastman to confirm whether the incident has potential off site impacts and if so that the External Emergency Plan is enacted to declare a major incident OR o Eastman to confirm on site incident only and no major incident is being declared Exact location o Eastman to provide: the exact site location The on-site incident location (using site Street Names) of the incident Type of incident o Eastman to advise type of incident e.g. chemical storage tank breach; explosion; fire Hazards present o Eastman to advise on probable hazards e.g. potential health / environmental risks: For those attending the site Potentially impacting off site (if relevant)
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Access to site / scene o Eastman to advise on site access Plan A Route (main gate) or Plan B Route (alternative entrance) - MUST INCLUDE WIND DIRECTION DATA Number - o Eastman to advise on type, severity and numbers of on-site casualties – if known Emergency services now present and those required o Eastman to advise on emergency services required – if Major Incident declared confirm all 3
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APPENDIX C
NOTIFICATION FLOW CHART UPON INCIDENT OCCURRING WITH POTENTIAL EXTERNAL IMPLICATIONS
First Contact: - Second tier contact:
Eastman SWFRS Health and Safety Executive
First Contact: -
Gwent Police Second tier contact: South Wales Welsh Ambulance Service Trust Fire & Rescue Natural Resources Wales Welsh Government Newport City Council – Civil Contingencies duty (Emergency Division) Service officer who will contact: o City Services/Highways Duty Officer o Schools and leisure centres in area Second tier contact:
Network Rail First Contact: - South Wales Trunk Road Agency Wales & West Utilities Gwent Police Health and Safety Executive Western Power BT First /priority contact Dwr Cymru/Welsh Water is contact within 30 Food Standards Agency Wales minutes of notification of the First Contact: - incident. Welsh Aneurin Bevan University Second tier contact Ambulance Health Board is contact within 1 Service Trust Public Health Wales hour of notification of the incident.
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APPENDIX D
DANGEROUS SUBSTANCES THAT INDIVIDUALLY EXCEED UPPER TIER THRESHOLD Substance Inventory CAS (max) Number
E1 Hazardous to the Aquatic Environment Category Acute 1
E1 Hazardous to the Environment Category Chronic 1, top tier threshold 200t
Biphenyl product * 92-52-4
E2 Hazardous to the Aquatic Environment Category Chronic 2, top tier upper threshold 500T
Therminol 66 (T66) * 61788-32-7
* - these details have been removed from the public version of the plan for security purposes. The full information is contained in the protected version of the plan which is circulated only to key agencies that require access to it.
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APPENDIX E
OTHER DANGEROUS SUBSTANCES PRESENT BELOW THE UPPER TIER THRESHOLD QUANTITY Substance Inventory CAS Number (tonnes)
H2 Acute Toxic Category 2
Bischloromethylether (BCME) (transient * 542-88-1 intermediate)
Bis-hexamethylenetriamine (BHMT) * 143-23-7
Phosphorus trichloride (PCl3) * 7719-12-2
Acetic anhydride * 108-24-7
Diethyelenetriamine 111-40-0
H2 Acute Toxic Category 3 by inhalation
Formaldehyde solution (formalin) 50% * 50-00-0
P2 Flammable Gases Category 1 or 2 and named gases
Chloromethane (unwanted by-product) 74-87-3
Hydrogen * 1333-74-0
Natural Gas (methane) * 74-82-8
Propane LPG * 74-98-6
Flammable Liquids P5b
Diaminoethane (ethylenediamine ‘EDA’) * 107-15-3
Acetic acid (ethanoic acid) * 64-19-7
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Flammable Liquids P5c and named liquids
Acetic anhydride * 108-24-7
Acetone (dimethyl ketone, 2-propanone) * 67-64-1
Benzene * 71-43-2
Kerosene * 64742-81-0
E1 Hazardous to the Aquatic Environment Category Acute 1 or Chronic 1
Ammonia solution * 1336-21-6
Triphenyl * 26140-60-3
E2 Hazardous to the Aquatic Environment Category Chronic 2
Therminol® VP1 product (blend) * (92-52-4 & 101- 84-8)
Diphenylether * 101-84-8
Kerosene * 64742-81-0
Skydrol 5 * Proprietary
NalcoEC3018A * Proprietary
O1 Substances with hazard statement EUH014
O3 Substances with hazard statement EUH029
Phosphorus trichloride (PCl3) * 7719-12-2
* - these details have been removed from the public version of the plan for security purposes. The full information is contained in the protected version of the plan which is circulated only to key agencies that require access to it.
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APPENDIX F
PRODUCT INFORMATION AND ADVICE In the event of an emergency involving a Major Accident Hazard Eastman will establish an Emergency Response Team to deal with the incident from a site perspective. The members of this team will provide . technical advice for the external emergency services. Hazardous Substances Physical and Chemical Behaviour
Acetic anhydride Flammable liquid, fumes released if spilled and reacts with water to release acetic acid and anhydride vapour
Acetic acid Flammable liquid that releases fumes
Ammonia solution 34% If spilled would be ammonia fume but bund would contain spill and prevent aquatic toxic effect
Benzene Is volatile and highly flammable. If spilled from storage some would evaporate and be dispersed downwind
Biphenyl product Melts at ~69oC. If spilled it would solidify
Bischloromethylether Flammable gas
Chloromethane Extremely flammable gas – disperses on discharge to atmosphere
Diphenyl ether Melts at 27oC. If spilled would solidify
Formaldehyde solution If spilled would partially solidify or flow, depending on the ambient temperature.
Phosphorus Trichloride Fumes in moist air and reacts with water to produce hydrogen chloride (HCl) vapour and reaction with water may be delayed or have a quiescent phosphorous acid period before becoming violent
Therminol product Liquid at ambient temperature. If spilled from grades 68,72,VP1 storage tank would be contained in bund.
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APPENDIX G
MEDIA CIRCULATION LIST South Wales Argus Western Mail/Wales Online ITV BBC Capital FM Heart South Wales Radio BBC Radio Wales Media Wales Gwent Police Facebook Page Eastman Newport Facebook Page
PUBLIC WARNING STATEMENT (TO BE ISSUED IN THE EVENT ON AN AIRBORNE RELEASE WITH POTENTIAL OFF-SITE IMPLICATIONS)
“At (time and date) an incident occurred at the premises of Eastman, Newport when there was an unscheduled release of chemicals (Describe the incident in brief) at the premises.
A number of people have received injuries at the scene and the extent of their injuries is at this time unknown. (Delete if not applicable).
As a result of the incident people living in the area bounded by:
Corporation Road – A48 to Nash Road – City of Newport Campus, Coleg Gwent – Estuary Road- Meadows Road - Pye Corner - Little Cross Farm – Bird Port Limited – Eastern Dock and Stephenson Street Industrial Area- are requested to go indoors, close windows and doors, switch of air-conditioning systems, stay indoors and tune in to local radio stations. Alternatively, visit www.gwent.police.uk or follow Gwent Police on social media for up to date information.
If residents are feeling unwell, they should contact the NHS direct in the first instance on 0845 46 47 or their GP for advice.
Emergency Services are at the scene dealing with the incident.
Members of the public are asked not to visit the area, but to stay away to allow emergency services to complete their duties at the scene.”
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APPENDIX H
COMMUNICATIONS
1. Emergency telephones are located in the Security Gatehouse and the on-site Emergency Control Centre (ECC) and are linked. The ECC is also equipped with an ex- directory external telephone, an additional internal telephone and a telephone with direct connection to SWFRS emergency control.
2. The primary method of communication between the on-site ECC and the incident site is via the DEC radio. These are held by radio call signs (in brackets)
Incident Controller (ALPHA 1) Fire Tender driver (FIRE 1) First-aid team leader (MEDIC 1) QA Laboratory (BASE 1) Effluent Operator (EFFLUENT 1) Occupational Health Co-ordinator (office hours only) (Nurse 1)
3. The site Main Controllers / Communications Officers (7 people) each carry a mobile phone outside office hours and there is a mobile ‘phone located in the site Incident Controller’s vehicle for calls directly to Welsh Ambulance Service Control.
4. Staff on-site are notified of an incident using the site alarm and DEC phones.
5. Heddlu Gwent Police, South Wales Fire & Rescue Service and Welsh Ambulance Service NHS Trust all have Airwave interoperability and a Memorandum of Understanding, MOU, is in place.
6. Fax may also be used between Tactical and Strategic controls.
7. South Wales Fire & Rescue Service, on arrival at Eastman will provide Eastman with an Airwave radio to enable communications to and at the scene.
8. Mobile phones will be available at all control points and field telephones and facilities to establish a main telephone link are available via the Incident Control Unit.
9. The Welsh Ambulance Services NHS Trust will send a Mobile Communications Unit to Tactical Control to provide contact between the
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Operational, Tactical and Strategic Controls (including Health Service personnel on site, Health Service vehicles on site, receiving and supporting hospitals and Ambulance Control. Mobile phones will be available and if necessary, fax facilities can be provided. If available, landline facilities will be utilised to supplement service communications. The Trust will make use of all allocated frequencies including the use of UHF portable radios. Mobile phones will be available and if necessary, fax facilities can be provided. If available, landline facilities will be utilised to supplement service communications.
10. Newport City Council - Communication between Newport City Council representatives at Strategic and Tactical Controls will be via mobile and/or landline telephone.
11. Back up communications – RAYNET - Should there be a need to supplement communications systems, or if existing communications fail, the Radio Amateurs Emergency Network (RAYNET) could provide communications assistance. Activation is via Newport City Council.
12. BT During emergency situations that require the provision of additional services, BT will provide the primary interface with emergency authorities by means of the National Emergency Linkline system, which can be used throughout the UK to gain direct access to a suitable 24-hour BT response point. If BT are able to provide the additional facilities from their own resources, they will do so but may call upon other providers where this is more appropriate.
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APPENDIX I
KEY SITE LOCATIONS AND ACCESS ROUTES
Main Gate Building 137 Fig 1
Building 153
Building 146
Emergency Site Entrance
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Fig 2
PLAN A Preferred access route based on a South Westerly wind direction
--- Access route
--- Egress route
Site CONTROL Site Entrance
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Fig 3
PLAN B Backup access route based on a South Easterly wind direction
--- Access route
--- Egress route
NOTE: Despite these maps accounting for wind direction, traffic control point will be dynamically assessed and decided upon at the time by the on-site multi-agency group via the JESIP principles – Appendix V.
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APPENDIX J
TRAFFIC CORDON CONTROL POINTS For plan A For plan B
1. Corporation Road with SDR traffic lights 1. SDR with Nash Road roundabout
2. SDR with Langland Way 2. SDT with Langland Way
3. SDR with Nash Road roundabout 3. SDR with Leeway Industrial estate roundabout
4. SDR with Leeway Industrial estate 4. Corporation Road with SDR (traffic lights) roundabout 5. Nash Road with Leeway Industrial Estate (Newport Fords 5. SDR with Usk Way entrance)
6. SDR with Mendalgief roundabout Maesglas 6. SDR with Mendalgeif roundabout Maesglas
7. Nash Road with Leeway Industrial estate 7. Queensway Meadows with Llanwern works entry (Newport Ford’s entrance) only if conditions roundabout allow e.g. wind direction 8. Estuary Road with Meadows Road 8. Nash Road with Meadows Road 9. Nash Road with Meadows Road
The additional traffic control point (6) at Mendalgeif roundabout
gives the option of closing the section of the SDR between
Maesglas and Nash, if so required.
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APPENDIX K
LOCATION MAP OF EFFLUENT PIPELINE
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APPENDIX L
GWENT LEVELS WETLANDS RESERVE
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APPENDIX M
RESOURCES ON SITE
1. Site Emergency Vehicles The site Fire Tender is used to transport emergency equipment to an incident for use by the site ERT and has the capability to fight fire using water, foam and dry powder.
The Incident Controller’s Vehicle is used to carry first aid and other equipment to incident.
2. Personal Protective Equipment (PPE) The following heat resistant PPE is held on the Fire Tender for each ERT member:
Tunic* Leggings* Helmet with visor* *BS EN469 Flash hood* Gloves Wellington boots* 4 x self-contained breathing apparatus (BA) suits (30mins duration) 4 spare cylinders
For chemical spills the following is provided: PVC suits PVC gloves PVC hoods
Twelve additional BA sets are available in the fire station for use by the ERT.
3. Ancillary Equipment In addition to the equipment held on the emergency vehicles, site contractors are available in an emergency to provide:
Rigging and lifting equipment assistance, including mobile cranes; Scaffolding; Removal of insulation; Electrical, mechanical support for isolation; Cleaning (vacuum tanker, pressure jetting).
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4. Water for Fire Fighting Three diesel-driven fire pumps supply water for firefighting. Each of the pumps is driven by a 250HP diesel engine. Thus, water for firefighting can be supplied even if there was a site wide power failure. The fire pumps and water supply are at the extreme west end of the site, adjacent to the effluent plant and remote from any of the plants handling dangerous substances
The firefighting water distribution system runs underground at a nominal depth of 1m and is thus protected against damage. The pipe work is laid out as a ring main. Any point on the system can be supplied by more than 1 route, affording a level of redundancy.
Hydrant monitors back up deluge and sprinkler systems on each plant. The monitors are fed directly from the main and would continue to operate if there was a failure of a deluge system.
Further redundancy is provided by the cooling water (CW) system. Around the CW distribution ring main are many points to which standard fire hose couplings are fitted. This water system is independent of the fire-fighting water system.
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APPENDIX N
PREMISES AND SERVCIES IN THE VICINITY OF EASTMAN – INDICATIVE LIST
The updated version of this list is compiled and utilised by Eastman for circulation of information to the public within the voluntary PIZ. The list is extensive and would take up a large amount of room in this document. Therefore, it has been agreed to be kept and maintained separately by Eastman.
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APPENDIX O
PUBLIC SAFETY ADVICE
1. OFF-SITE PUBLIC SAFETY ADVICE
Off-site alarm In the event of a hazardous situation that is likely to affect people off-site, Eastman will sound the alarm.
There are four ways of warning people within the Consultation Zone that a major emergency situation has occurred:
If they hear the Eastman Major Emergency Alarm, which is an undulating sound like an air-raid siren. (This siren is tested twice in the afternoon of the first Tuesday of each month); If they smell, or see any chemical release; If they hear an explosion; If they are alerted by the Police.
Site Emergency Alert for On-Site Incidents This sound is a continuous note on the plant wide siren. No action need be taken by people off-site when this alert sounds.
Major Emergency Alarm for On- and Off-Site Incidents This sound as described above (first bullet point above) is an undulating note which has affected or has the potential to affect areas off-site. This alert can only be operated manually from the Emergency Control Centre, on the authority of the Main Controller.
When this alarm sounds it will indicate that the Off-Site Emergency Plan is initiated.
All Clear Siren This sound is a “cuckoo” note on the plant wide siren. It tells people on and off-site that the incident is over and is authorised by the Main Controller.
2. PUBLIC INFORMATION
Eastman have supplied safety advice and information to residents in the Consultation Zone as detailed in the following letter and safety card issued to all properties within the extended public information zone:
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SAMPLE LETTER ISSUED TO THE OCCUPIERS OF PROPERTIES LISTED IN APPENDIX N.
14th August 2017
Dear Neighbour
I am contacting you on behalf of Solutia UK Limited, now a subsidiary of Eastman Chemical Company, who operate the chemical manufacturing site on Traston Road, off Corporation Road.
Solutia manufactures plasticizers, heat transfer fluids, and detergent water ingredients. The site has been in operation since 1949. We employ 180 people plus about 60 contractors.
Solutia takes great care to ensure that major accidents do not happen and we have routine inspections by both the Health and Safety Executive and Natural Resources Wales. We have detailed standards, procedures and work instructions as part of a certified Management System to maintain and improve our performance, and a detailed emergency response plan to control any incident that may occur.
In the event of a release leaving site the Civil Contingencies Unit of Newport City Council has developed an External Emergency Plan in consultation with the emergency services and other relevant agencies. A copy of the current External Emergency Plan can be viewed at: http://www.newport.gov.uk/documents/Council-and-Democracy/About-the-council/Solutia-Off-Site- Emergency-Plan.pdf or by contacting Newport City Council, Civil Contingencies Unit at the Civic Centre via 01633 656656.
We have a legal responsibility to inform you of what you need to do in the unlikely event of a major incident at the site. I enclose a laminated card of emergency instructions which summarise how you should respond to an emergency at our site. Please read this information and keep the card somewhere safe. If you would like another card please contact us.
Gwent Now is an efficient and effective communication system designed to keep the residents of Gwent informed about the latest crime alerts and crime prevention advice for our communities.
In the very unlikely event of an incident at Eastman, Gwent Police will also be using this system to communicate key information to residents living within the Public Information Zone.
Subscription to the system is FREE OF CHARGE and more information can be found in the accompanying leaflet, or you can contact the system manager at Gwent Police, Leeanne Husselbee.
I have also enclosed a copy of our annual Health, Safety & Environmental Review including Environmental Statement which provides information about the site activities in 2016. I hope you find it informative.
We also have an active Community Liaison Panel that meets twice per year. If you would like to know more about this or if you have any other questions, please contact me.
Yours faithfully
Stephen Hampson
Site Manager
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MAJOR EMERGENCY SAFETY ADVICE CARD
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APPENDIX P
SOURCES OF INFORMATION AND ADVICE
1. Public Health England – Centre for Radiation, Chemical and Environmental Hazards (CRCE) PHE is an expert national public health agency which has operational autonomy, it incorporated the former functions of the Health Protection Agency’s CRCE: to protect the public from threats to their health from infectious diseases and environmental hazards. It is a Category 1 responder providing a 24/7/365 health protection service. Service in Wales is provided by CRCE - Wales, providing independent impartial advice and information to the general public, to health professions such as doctors and nurses and to national and local government.
PHE will: Provide PHW with a chemical risk assessment for acute and chronic exposure Attend the STAC as necessary, providing expert input to any multi- agency group(s) Prepare health protection components of multi-agency media statements, in liaison with the emergency service and other public health organisations Provide health advice to the public Consider the need for an Air Quality Cell (AQC) in conjunction with NRW and PHW Undertake public health risk assessment of AQC monitoring and modelling data PHE is available to fulfil these functions on a 24-hour basis and to join any Tactical or Strategic multi-agency group as necessary.
2. Chemsafe The British Chemical Industry operates the "Chemsafe" Scheme, which aims to provide accurate information on the nature of spilled chemicals and practical assistance when required arising from accidents involving the transportation of dangerous chemicals.
There are several enquiry points operated by manufacturers and traders giving 24-hour cover. However, in an emergency contact should be made with the owner or consignor of the chemicals. Only if this contact is not available should contact be made with the National Chemical Emergency Centre in Harwell.
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3. CHEMET (Chemical Meteorological) In the event of an accident involving the release of toxic chemicals, there may be a requirement for meteorological advice. This advice can be provided by the Meteorological Office through the CHEMET Scheme and is available to the emergency services and other organisations involved in chemical emergencies.
Selected meteorological offices are open 24 hours a day to provide such information and are manned by experienced forecasters.
Advice under CHEMET is divided into two parts and can be passed by telephone.
Rapid response, available within 2-3 minutes More detailed information, available within 20-30 minutes
4. Chemdata Chemdata has been designed by the AEA Technology’s National Chemical Emergency Centre to provide rapid and reliable information on dangerous substances in the event of an emergency.
The Chemdata database provides hazard information and emergency action advice for dealing with land and sea based incidents. The following information can be retrieved from the database:
Product and hazard information in an emergency Types of protective clothing and equipment required Action to take after spillage or fire Company Emergency telephone numbers First Aid Advice Decontamination procedures.
5. The National Poisons Information Centre – Cardiff Centre Advice on toxicity of chemical substances is available from the National Poisons Information Service.
6. The Water Research Centre (National Centre for Environmental Toxicology) The Water Research Centre, through its National Centre for Environmental Toxicology offers advice on a wide range of issues concerning the potential effect of chemical contaminants including:-
contaminants in drinking water river water and ground water quality legislation and other standards relating to water quality potential health effects of contaminants
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how to deal with specific incidents
This advice is available to Environmental Health Officers, Consultants in Communicable Disease Control and other organisations with an interest in water quality.
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APPENDIX Q
AIR QUALITY IN A MAJOR INCIDENT PHW and PHE, in conjunction with Natural Resources Wales (NRW) can request that an AQC is convened. A formal SCG and/or TCG need not be in place for the AQC to convene. An AQC will only be established for a fire, explosion or chemical release and can undertake; a review of monitoring strategies, interpretation real-time monitoring results, review modelling strategies, interpretation of modelling outputs, sharing interpreted air quality information and respond to questions from incident response partnerships e.g. Incident Response Team, TCG, SCG.
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APPENDIX R
ON-SITE ALERTING ARRANGEMENTS
Alarm System The site’s alarm system alerts all site personnel. Break glass units are placed throughout the site which activates the system. The Major Emergency Alarm can be heard off-site.
Repeaters and flashing beacons or sounders are placed where the main alarms may not be heard.
When these systems are activated, they show up on the display screen in the Emergency Control Centre and the Gatehouse
Detectors The system comprises analogue fire detectors and other input devices:
Ionisation Smoke Detectors – 20 installed. Optical Smoke Detectors – 40 installed. Heat Detectors – 8 in mess rooms and staff canteen. Flame Detectors – 5 (CHP, BOC H2 facility and the boiler house).
Operators On-Site Will:
Listen to Emergency Assembly Point (EAP) Radio for instructions Monitor safety of process during an incident Shutdown when requested by Main Controller Follow other instructions from Main controller Arrange for isolation of hazardous inventories and removal of hazardous inventories when requested by the Main Controller.
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APPENDIX S
JESIP DOCTRINE AND PRINICPLES The Joint Emergency Services Interoperability Programme (JESIP) was established in 2012 to address the recommendations and findings from a number of major incident reports. It was primarily about improving the way the Police, Fire & Rescue and Ambulance services work together when responding to major multi-agency incidents. It is important however that other organisations involved in emergency response in Gwent are familiar with the principles for joint working and are aware of the Joint Decision Model (below - right) so that they can engage in this process.
JESIP has produced practical guidance to help improve multi agency response. The Joint Doctrine: “the interoperability framework” sets out a standard approach to multi-agency working, along with training and awareness products.
One of the most important aspects of JESIP is that wider responders should become familiar with the method by which to share initial incident information. The adoption of the METHANE model (below - left) will improve both the reporting and receiving of information in a consistent way.
Further information including Aide Memoires can be found on the JESIP website or by downloading the mobile app.
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APPENDIX T
SAFETY DATA SHEETS
A full copy of the Safety Data Sheets is kept in the main gatehouse for use by the SWFRS and Health Agencies. They are not incorporated into this document because of the quantity of information available.
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APPENDIX U
GLOSSARY Ambulance The permanent office that receives all demands for the Control Ambulance Service in a specified geographical area, co- ordinates and allocates them to stations or vehicles.
Care Centre Premises established by the local authority during an emergency for the temporary care of those in need of shelter, refreshment or other assistance.
Casualty Clearing An area set up at a major incident by the Ambulance Station Service to assess, treat and triage casualties and direct their evacuation.
Consultation Zone Relating to land use planning requirements covered by the Planning (Control of Major Accident Hazards) Regulations, 2015. Usually equivalent to the PIZ.
COMAH Control of Major Accident Hazards Regulations, 2015.
Cordons Temporary boundary set up by the Police to surround the immediate scene or an incident security for it. Also seals off the controlled area to which unauthorised persons are not allowed access.
Cordons Temporary boundary set up by the Police to surround the immediate scene or an incident security for it. Also seals off the controlled area to which unauthorised persons are not allowed access.
COSHH Control of Substances Hazardous to Health Regulations, 2002.
Decontamination The reduction of contamination to lower the risk of further harm to victims and/or cross contamination.
HART Hazardous Area Response Team (WAST Asset)
Major Incident An emergency that requires the implementation of special arrangements by one or more of the Emergency Services, the NHS or the local authority.
Marshalling Area Area to which resources and personnel not immediately required at the scene or being held for further use can be directed to standby.
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Media Briefing Premises established by the Police and staffed by Centre spokespersons from all services to co-ordinate and facilitate joint agency provision of information to the media during a major incident.
MERIT Medical Emergency Response Incident Team.
Medical Incident The Medical Officer with overall responsibility (in close Officer liaison with the ambulance incident officer) for the management of medical resources at the scene of a major incident.
Operational The Operational level for command and control during a (Bronze) Control Major Incident. The level at which resources are deployed and tactics are implemented.
PIZ Public Information Zone, for application of Regulation 14 of the COMAH Regulations.
PPE Personal Protective Equipment.
Receiving Hospital The hospital(s) selected by the Ambulance Service to receive casualties of a major incident.
Recovery The process of restoring and rebuilding the environment and the community in the aftermath of an incident.
Recovery Working Multi-disciplinary group established by the local authority Group under the auspices Strategic Co-ordination Group to identify and address recovery issues following a major incident.
Rendezvous Point Point to which all resources arriving at the outer cordon are directed for logging, briefing, equipment issue and deployment.
RVP Abbreviation for Rendezvous Point.
Site Area within the Eastman boundary.
STAC Scientific and Technical Advice Cell.
Strategic (Gold) The Strategic level of command and control during a Major Control Incident. The level at which policy/strategy for co-ordinated management of the incident is determined.
Strategic Joint agency group established by the Police to determine Co-ordination policy / strategy at strategic control level. Group
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Supporting Hospital nominated to support the Receiving Hospital in Hospital dealing with casualties from a major incident.
Tactical (Silver) The Tactical level of command and control during a Major Control Incident. The level at which implementation of policy / strategy and co-ordination at the scene takes place.
Tactical Co- Group established by the Police to co-ordinate ordination implementation of policy/strategy at the scene and provide Group Joint information/advice to the Strategic Co-ordination Group. agency
TCP Traffic Control Point.
Triage Process of prioritising the evacuation of the injured by medical or ambulance staff.
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APPENDIX V
ON-SITE MULTI-AGENCY GROUP – SUGGESTED AGENDA FOR INITIAL MEETING
Ensure that notes are taken of any meetings Assess current and potential off-site impacts on community and environment Consider any immediate actions that need to be taken Consider any issues for reference to Tactical/Strategic level groups Arrangements for next meeting.
The Joint Emergency Services Interoperability Principles (JESIP) Joint Decision Model (JDM) will be used to guide the agenda for the initial multi-agency group meeting.
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APPENDIX W
DISTRIBUTION LIST Each agency is responsible for maintaining internal document control arrangements to monitor and update any distributed copies of this document.
This document will be uploaded on to the Newport City Council page on Resilience Direct (RD) and will only be able to be accessed if the administrators of the page allow those who request the access.
Those organisations that do not have registered accounts on Resilience Direct (RD) will be emailed a PDF copy. Organisations are to print however many copies they feel necessary for their organisations.
Organisation Plan Format/Access No. of Copies Eastman PDF Copy 1 Heddlu Gwent Police RD 1 South Wales Fire & Rescue Service RD 1 Welsh Ambulance Service NHS Trust RD 1 Aneurin Bevan University Health RD 1 Board Public Health Wales RD 1 South Wales Trunk Road Agency RD 1 Newport City Council (Civil RD 1 Contingencies and City Services) Nash Community Council PDF Copy 1 BT RD 1 Network Rail RD 1 Dwr Cymru RD 1 Wales & West Utilities RD 1 Wester Power Distribution RD 1 Natural Resources Wales RD 1 Health and Safety Executive RD 1 Welsh Government RD 1 Food Standards Agency Wales RD 1 Emergency Planning College RD 1
Note: Resilience Direct is a Cabinet Office secure website. Access to the NCC section of the site is managed by Civil Contingencies Unit (CCU).
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