Creating a Contact & Contact Group

University Information Technology Services

Learning Technologies, Training & Audiovisual Outreach

Creating a Contact & Contact Group - Microsoft Outlook 2016 for the PC This guide walks you through creating a contact and contact group in Microsoft Outlook 2016 for the PC. Creating a Contact From an Email Message 1. Click the Mail icon (See Figure 1). 2. In the message list pane, click the mail message that has the contact (See Figure 1). 3. In the reading pane, right-click the name of the contact (See Figure 1). 4. From the more actions drop-down menu, click Add to Outlook Contacts (See Figure 1).

Figure 1 - Add to Outlook Contacts

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5. In the Add contact window, if necessary, update the Name (See Figure 2). 6. To enter any additional information for the contact, click a + sign (See Figure 2). 7. Click Save (See Figure 2).

Figure 2 - Add Contact Creating a Contact 1. Click the People icon (See Figure 3). 2. On the Ribbon, click the Home tab (See Figure 3). 3. Click New Contact (See Figure 3).

Figure 3 - New Contact

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4. In the New contact window, type a name (See Figure 4). 5. Type an Email Address (See Figure 4).

Figure 4 - Type Name and Email Address

6. To enter any additional information for the contact (e.g. company, job title, file as), type in the appropriate text box (See Figure 5). 7. If necessary, type in Notes (See Figure 5).

Figure 5 - Type Additional Information

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8. To enter more than one phone number, email address, or mailing address, click the drop down arrow and select the appropriate field (See Figure 6). 9. To enter more detailed information for the selected field, click the field button (See Figure 6). 10. Click Save & Close (See Figure 6).

Figure 6 - Save Contact Creating a Contact Group 1. Click the People icon (See Figure 7). 2. Click the Home tab from the ribbon (See Figure 7). 3. Click New Contact Group (See Figure 7).

Figure 7 - New Contact Group

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4. In the Contact Group window, type a Contact Group name (See Figure 8). 5. Click Add Members (See Figure 8). 6. From the Add Members drop-down, click From Address Book (See Figure 8). Note: Contacts found “From Address Book” are pulled from the Global Address List (University Directory). Note: Contacts found “From Outlook Contacts” are pulled from the contacts that were created manually.

Figure 8 - Click From Address Book

7. In the Select Members window, type a name to search for someone (See Figure 9). 8. Click to select a person (See Figure 9). 9. Click the Members button to add them (See Figure 9). 10. To add more people, repeat steps 7 through 9.

Figure 9 - Search for Contacts

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11. Click OK when finished.

Figure 10 - Click OK to Add Contacts

12. Click Save & Close.

Figure 11 - Save Contact Group

For additional support, please contact the KSU Service Desk Page 6 of 6 KSU Service Desk for Faculty & Staff •Phone: 470-578-6999 •Email: [email protected] •Website: http://uits.kennesaw.edu/ Copyright © 2017 - University Information Technology Services (UITS) - Kennesaw State University