Peace River Regional Hospital District
Peace River Regional District
10 a.m. Thursday, March 8, 2012
at the
Regional District Office Boardroom 1981 Alaska Avenue Dawson Creek, BC
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Additional Items / Handouts will be available the week following the meeting
PEACE RIVER REGIONAL DISTRICT
SCHEDULE OF THE DAY’S EVENTS
March 8, 2012
10 a.m. Regional Hospital District Board Meeting
DELEGATIONS:
10 a.m. HD-1 Fort St. John Community Arts Council Re: Presentation of Winning Fort St. John Hospital Art Project
immediately following Budget Discussions
immediately following Regional District Board Meeting
Budget Discussions
12 noon Luncheon
1 p.m. Continuation of Regional District Board Meeting
5:00 p.m. Adjournment - no later than
Peace River Regional Hospital District
March 8, 2012 Meeting Agenda
1. Call to Order
2. Directors' Notice of New Business
3. Adoption of Agenda
4. Minutes
HM-1 Regional Hospital District Meeting Minutes of February 23, 2011.
5. Business Arising from the Minutes
6. Delegations
10 a.m. HD-1 Fort St. John Community Arts Council Re: Presentation of the winning Fort St. John Hospital Art Project
7. Petitions
8. Correspondence
9. Reports
HR-1 February 22, 2012 Steering Committee Report - Fort St. John Hospital and Residential Care Project HR-2 February 24, 2012 Report from Kim Frech, Chief Financial Officer - Project Funds Reallocation HR-3 February 24, 2012 Report from Kim Frech, Chief Financial Officer - New Fort St. John Hospital Interest Allocation
10. By-laws
HB-1 Annual Budget By-law No. 185, 2012 a) February 28, 2012 report from Kim Frech, Chief Financial Officer; and b) "Annual Budget By-law No. 185, 2012" . CONSIDERATION OF FIRST and SECOND READINGS
11. Diary
Regional Hospital Diary
12. New Business
13. Consent Calendar
14. Notice of Motion (for the next meeting)
15. Media Questions (on agenda items and business discussed at the meeting)
16. Adjournment
PEACE RIVER REGIONAL HOSPITAL DISTRICT
FEBRUARY BOARD MEETING MINUTES
DATE: February 23, 2012
TIME: 1 p.m.
PLACE: Regional District Office Board Room, Dawson Creek, BC
PRESENT: Directors Alternate Directors Director Goodings Chair Alternate Director Kenny Director Caisley Director Christensen Director Hiebert Director Hadland Director Schembri Absent Director Jarvis Director Anderson Director Fynn Director Bernier Director Nichols Director Ackerman
Staff Fred Banham, Chief Administrative Officer Shannon Anderson, General Manager of Environmental Services / Deputy CAO Faye Salisbury, Corporate Officer Kim Frech, Chief Financial Officer Bruce Simard, General Manager of Development Services Trish Morgan, Manager of Community Services Fran Haughian, Community Services Coordinator Stuart Larson, Assistant Fire Chief, Charlie Lake Fire Department Sheila DeCosta, Secretary – Legislative Services, Recorder
HD-1 Northern Health Mike Hoefer, Capital Planning and Support Services Betty Morris, Chief Operating Officer, NE Health Service Delivery Area
1) Call to Order The Chair called the meeting to order at 1 p.m.
DIRECTORS NOTICE OF NEW BUSINESS:
None
Peace River Regional Hospital District February 23, 2012 Board Meeting Minutes Page 2
ADOPTION OF AGENDA:
2) Adoption of Agenda RHD/12/02/01 (23) MOVED by Director Christensen, SECONDED by Director Hiebert, that the Peace River Regional Hospital District agenda for the February 23, 2012 meeting be adopted: 1. Call to Order 2. Directors’ Notice of New Business 3. Adoption of Agenda 4. Minutes HM -1 Regional Hospital District Meeting Minutes of February 9, 2012. 5. Business Arising from the Minutes 6. Delegations 1 p .m HD-1 Northern Health Mike Hoefer, Capital Planning and Support Services Betty Morris, COO NE Health Services Delivery Area Re: Capital Plan Budget Presentation 7. Petitions 8. Correspondence 9 Reports 10. By-laws 11. Diary Regional Hospital Diary 12. New Business 13. Consent Calendar HCA -1 February 11, 2012 – letter of appreciation from Juliyana Romey, MD, CCFP HCA-2 Letter of appreciation received February 16, 2012 from Erik Coatta. 14. Notice of Motion (for the next meeting): 15. Media Questions (on agenda items and business discussed at the meeting) 16. Adjournment CARRIED MINUTES:
3) HM-1 RHD/12/02/02 (23) Regional Hospital MOVED by Director Fynn, SECONDED by Director Nichols, District Meeting that the Regional Hospital District Meeting Minutes of February 9, 2012 be adopted. Minutes of CARRIED February 9, 2012
BUSINESS ARISING: None DELEGATION: Mike Hoefer, Capital Planning and Support Services - Northern Health, provided an 4) HD -1 overview of the 2012/13 - 2014/15 funding request to the Peace River Regional Northern Health Hospital District. He mentioned that the plan is still subject to change as it is Mike Hoefer, Capital dependent on the funding approval letters which come from the province in late Planning and Support March. Services Betty Morris, COO RHD/12/02/03 (23) NE Health Services MOVED by Director Hadland, SECONDED by Director Christensen, Delivery Area that the handout “Northern Health Authority Capital Plan 2012/13 to 2014/15 Peace - Capital Plan Budget River Regional Hospital District Funding Request” be received. Presentation CARRIED The detailed list (Handout Item HD-1) can be viewed on line www.prrd.bc.ca on the cover of the February 23, 2012 agenda. Peace River Regional Hospital District February 23, 2012 Board Meeting Minutes Page 3
DELEGATION: continued
HD-1 A question and answer period ensued with the following points discussed: x time line for Tumbler Ridge master health plan study / consultations; Northern Health x the Fort St. John Hospital and Extended Care project is on budget and on schedule, with the move in date at plus two weeks from the original Capital Funding assignment; Request x education will begin on the third week in March, on every aspect of the new building; x the maternity upgrade at the Dawson Creek Hospital is currently under construction; x Fort St John has the highest birth rate per capita in all of Canada; and x assurance was given that the smaller facilities in smaller communities would not suffer because of the larger project.
Betty Morris, COO NE Health Services Delivery Area offered to arrange a two hour tour of the new hospital in conjunction with the April 12th meeting in Fort St. John.
5) Adjournment RHD/12/02/04 (23) MOVED by Director Hiebert, SECONDED by Director Christensen, that the meeting adjourn. CARRIED
The meeting adjourned at 1:27 p.m.
Sheila DeCosta, Recording Secretary Karen Goodings, Chair
CERTIFIED a true and correct copy of the Minutes of the Regional Board of the Peace River Regional Hospital District from a meeting held on February 23, 2012 in the Regional District Office Board Room, Dawson Creek, BC
Faye Salisbury, Corporate Officer
Peace River Regional Hospital District REPORT
To: Chair and Directors Date: February 27, 2012
From: Fred Banham, CAO
Subject: Presentation of the Winning Fort St. John Hospital Dedication Art Project
BACKGROUND/RATIONALE: In the fall of 2012, both provincial and local dignitaries will officially open the new Fort St. John Hospital and Residential Care Facility, the first newly constructed hospital facility to be built in Northern British Columbia in the past 40 years. The Peace River Regional Hospital District is proud to be a funding partner in this public-private partnership project along with the Province of BC, Northern Health and Angus Consulting Management Limited - a project valued at $297.9 million. The project includes a 55-bed acute and ambulatory care hospital and a 123-bed residential care facility located at 8407 - 112th Avenue in Fort St. John, BC. The Peace River Regional Hospital District (PRRHD / RHD) has contributed $98 million dollars toward the capital construction costs of the project.
To celebrate the opening of the new hospital, the RHD has committed to budget dollars in the 2012 Hospital District budget to commission a commemorative art piece. The RHD has also partnered with the Fort St. John Community Arts Council to seek a qualified artist(s) to create an art installation that will become the Peace River Regional Hospital District legacy commemorative dedication piece at the official opening of the hospital facility. The work will focus on using the main staircase space to include the air space and wall space located in the stairwell leading up from the main lobby to the second floor.
The Arts Council has completed their selection process that included the review and evaluation of 37 proposals. At the March 8, 2012 Board Meeting the Arts Council will introduce the PRRHD winning proposal.
PRESENTATION: Fort St. John Community Arts Council will introduce ‘ie creative artworks’, the winning artist, who will in turn introduce the art piece they propose to produce for the Fort St. John Hospital dedication.
Staff Initials: Dept. Head: CAO:
Fort St. John Hospital and Residential Care Project
Project Steering Committee Report
February 22, 2012
Page 1
Residential Care – House B and House A
February 15, 2012
Page 2
Residential Care
Balconies
February 15, 2012
Page 3
Loading Dock, Med Gases, Diesel Tank, 1000 KW Generators Birthing Centre
February 15, 2012
Page 7
House A, Staff Parking, Staff Entrance, Tank Farm
February 15, 2012
Page 8
Core Lab
Level Zero
February 1, 2012
Page 11
Lobby
Level One
January 30, 2012
Page 12
Cafeteria and Link
Level One
February 15, 2012
Page 13
Spiritual Room
Link
Level One
February 15, 2012
Page 14
Link
Dining and Activity Room
Level One
January 30, 2012
Page 15
Emergency
Trauma Rooms on left, Nursing Station, Treatment Cubicles on right
Level One
February 15, 2012
Page 16
Ambulance Bay
Level One
February 15, 2012
Page 18
Treatment Cubicles
Emergency
Level One
February 15, 2012
Page 19
Ambulance Bay Entrance, Trauma Room, Nursing Station
Emergency
Level One
February 15, 2012
Page 20
Trauma and Resuscitation Room(s)
Emergency
Level One
February 15, 2012
Page 21
Treatment Cubicles/Nursing Station
Emergency
Level One
February 15, 2012
Page 22
Treatment Cubicle
Emergency
Level One
February 6, 2012
Page 23
Operating Room
Level One
January 30, 2012
Page 24
Intensive Care Unit
Level One
February 1, 2012
Page 25
Rehabilitation
Exercise Room
Level Two
February 6, 2012
Page 28
Residential Care
Dining Room with Fireplace
January 30, 2012
Page 30
Executive Summary
The project continues to progress on-budget and on-schedule. The Ministry of Health is in the process of providing Northern Health with approximately $3.3 million in funding to support the cost’s associated with the provincial HST initiative.
Our project management team continues to focus on finalizing outstanding issues including the Equipment List (Furniture and SHR revised list), Academic Program, Commission Planning, and Consolidation Scheduling. The Move-In Dates for Acute Care and Residential Care are tentatively set at June 21, 2012 and June 24, 2012 respectively. HCR continues to work closely with the Clinical and Non-Clinical teams finalizing move logistics from a front line perspective.
The program specific transition planning for clinical and non-clinical operational teams will continue for the next 3 months and include site tours, training, education, and orientation for department team members throughout the Acute Care and Residential Care areas. This training will also include the DBJV and ACML technical facilities training. Northern Health’s key priority’s at this stage in our project continues to focus on Equipment Installation, Transition Planning and Move Management.
The Cafeteria Request for Proposal was posted on BC Bid through Health Shared Services BC (HSSBC) in early January, 2012. No public tender submissions were received from this posting. Northern Health is working towards developing an agreement with a local FSJ vendor to provide cafeteria services. All Category 2 Equipment has been posted on BC Bid and is in the final stages of award. NH plan’s to take delivery of the Category 2 Equipment on-site prior to March 31, 2012. Posting of Category 1 Equipment on BC Bid will be completed by February 29, 2012. Northern Health plan to award and receive the majority of equipment on-site prior to March 31, 2012.
A ‘consolidation’ of project schedules will be presented to stakeholders on Thursday, February 23, 2012. The consolidation schedule will assist the Project Management Team and the DBJV with the coordination of the initiatives and tasks that need to be accomplished between now and post-move-in.
A Room to Room analysis identifying equipment, layout and design, location of outlets, and other room related requirements with the Design Build Joint Venture representatives was successfully completed in early February. A NHA Room to Room analysis will be implemented in early April with Northern Health’s Acute Care Lead, Residential Care Lead and Design/Construction Manager.
EWD Consulting Group submitted the final H2S report outlining the testing, remedial
Page 31
and clean-up work that was performed in January, 2012.
EWD Consulting Group has provided a list of recommendations outlined in Section 1.2 of this report. EWD Consulting Group will be meeting with Northern Health and ISL representatives in February to finalize further testing and final action plans for the site.
Page 32
Financial Summary – February, 2012
Page 33
Peace River Regional Hospital District REPORT
To: Chair and Directors
From: Kim Frech, Chief Financial Officer
Date: 24 February 2012
Subject: Project Funds Reallocation
RECOMMENDATION
THAT the Peace River Regional Hospital District reallocates the following:
1. $126,000 from the Parking Lot (DC) grant payable to the “NH Funds for Future Requests” reserve;
2. $76,000 from the Medical Air Pumps (Chetwynd) grant payable to the “NH Funds for Future Requests” reserve; and
3. $5,289 from the “NH Funds for Future Requests” reserve to the Diagnostic Imaging (DC) grant payable.
BACKGROUND
Projects that are included on the annual RHD Capital Funding Request are included in the annual budget and the funds raised are placed in a payable account for claiming when the project is complete. Two projects have been cancelled and the Diagnostic Imaging (DC) projects had cost overruns. In summary $196,711 is being requested to be added to the reserve for “NH Funds for Future Requests”, which is used when projects exceed the annual allocation of $1.5M.
Staff Initials: Dept. Head: CAO:
Peace River Regional Hospital District REPORT
To: Chair and Directors
From: Kim Frech, Chief Financial Officer
Date: 24 February 2012
Subject: New FSJ Hospital – Interest Allocation
RECOMMENDATION
THAT the Board allocates interest earned on the New FSJ Hospital funding proceeds, in excess of the short-term borrowing charges be transferred to the New Hospital Capital Account.
BACKGROUND
In 2008, 2009 and 2010 there was $5M per year raised via taxation for the New FSJ Hospital and at the end of 2010 the $83M debenture was locked in and the proceeds received, for a total of $98M as committed to the project.
Payments to Northern Health started in 2009 and in 2009/10 there were a total of $201,441 short-term borrowing charges paid to Municipal Finance Authority until the debenture proceeds were received.
Interest earned on the New FSJ Hospital Account from 2008 to the end of January 2012 has totalled $418,031.
This resulted in $216,590 net interest that I am recommending being made available to Northern Health for the New Fort St. John Hospital and that all additional interest earned on this account also be allocated to New FSJ Hospital.
Staff Initials: Dept. Head: CAO:
Peace River Regional HOSPITAL District REPORT
To: Chair and Directors Date: February 28, 2012 From: Kim Frech, Chief Financial Officer
Subject: 2012 Annual Budget – 1st Reading
RECOMMENDATION:
1. THAT the Regional Hospital District Board give 1st reading to the 2012 Hospital Budget, Bylaw No. 185, 2012.
2. Budget presentation.
3. THAT the Regional Hospital District Board give 2nd reading to the 2012 Hospital Budget, Bylaw No. 185, 2012.
BACKGROUND/RATIONALE:
The Board of the Peace River Regional Hospital District must adopt an annual budget prior to March 31st of each year.
Staff Initials: Dept. Head: CAO:
PEACE
RIVER
REGIONAL
HOSPITAL
DISTRICT
2012 Annual Budget
Adopted by Board on ______
______Kim Frech, Chief Financial Officer PEACE RIVER REGIONAL HOSPITAL DISTRICT
By-Law No. 185, 2012
A By-law of the Peace River Regional Hospital District to authorize the Annual Budget for the year ending December 31, 2012
The Regional Board of the Peace River Regional Hospital District, in open meeting assembled, enacts as follows:
1. Schedule "A" attached hereto and forming part of this by-law is hereby adopted and is the Annual Budget of the Peace River Regional Hospital District for the year ending December 31, 2012.
2. This by-law may be cited for all purposes as the "Annual Budget By-Law No. 185, 2012."
3. This by-law shall take effect upon its final passage and adoption.
READ A FIRST TIME this day of , 2012.
READ A SECOND TIME this day of , 2012.
READ A THIRD TIME this day of , 2012.
ADOPTED this day of , 2012.
CERTIFIED A TRUE and CORRECT THE CORPORATE SEAL of the COPY of “Annual Budget Peace River Regional Hospital By-law No. 185, 2012.” District was hereto affixed in the presence of:
______Faye Salisbury, Karen Goodings, Chair Corporate Officer
______Faye Salisbury, Corporate Officer
Peace River Regional HOSPITAL District 2012 ANNUAL BUDGET Schedule 'A' - Bylaw 185, 2012 2012 ANNUAL Revenue Tax Requisition - Electoral Area $ 8,483,587 Tax Requisition - Municipal $ 4,449,765 Grants-in-lieu of taxes $ 2,500 Investment Income and Refunds $ 40,000 Transfer from NH Reserve for Future Requests $ 206,676 Transfer from New Hospital Reserve $ 3,340,086
Total Revenue $ 16,522,615
Expenditures Administrative Costs $ 11,000 Debenture - Interest $ 4,518,799 Debenture - Principal $ 3,096,054 New Hospital Grant $ 3,340,086 Annual Equipment and Major Projects Grant $ 1,706,676 Medical Recruitment Grant $ 100,000 Commemorative Art for New Hospital $ 50,000 Transfer to Capital Reserve $ 3,700,000
Total Expenditures $ 16,522,615
Certified a true and correct copy of the Peace River Regional Hospital District 2012 Annual Budget.
Kim Frech, Chief Financial Officer
28-02-12 at 10:45 AM M:\Kim\2012 Financial\Hospital Budget - 2012.xlsx Peace River Regional HOSPITAL District 2012 ANNUAL - WORK PAPERS 2012 NOTES 2013 2014 Revenue
Tax Requisition - Electoral Area $ 8,483,587 65.59% 11,129,283 8,989,547 Tax Requisition - Municipal $ 4,449,765 34.41% Grants-in-lieu of taxes $ 2,500 Leave as LY budget for unknowns 2,500 2,500 Investment Income and Refunds $ 40,000 Increased LY budget due to LY actual was $66K 40,000 40,000 Transfer from NH Reserve for Future Requests $ 206,676 Amount that exceeds the $1.5M annual allocation Transfer from New Hospital Reserve $ 3,340,086 Debenture funds received in 2010 and placed in reserve. Use these funds as required until $98M commitment paid. - - Transfer from Capital Reserves 1,600,000 Total Revenue $ 16,522,615 11,171,783 10,632,047
0.596 CL 1 (Res) Rate Expenditures Administrative Costs $ 11,000 Audit $5,000; Admin Fee to RD $5,000 for administration and travel/meetings; Miscellaneous $1,000 11,000 11,000 Debenture - Interest $ 4,518,799 Per Municipal Finance Authority Debt Payment Schedule 4,496,813 4,016,107 Debenture - Principal $ 3,096,054 Per Municipal Finance Authority Debt Payment Schedule 3,063,970 2,904,939 New Hospital Grant $ 3,340,086 Approximate amount remaining to pay of the $98M commitment. - - Annual Capital Grant (Max $1.5m) Building Integrity 31,667 Per NH Schedule. 30,400 30,400 Equipment & Projects < $100,000 566,000 Per RHD Board set annual amount (included in the $1.5 million annual maximum) 566,000 566,000 Equipment > $100,000 Major Equipment (included in the $1.5 million annual max.) - Requires RHD Board Approval at Annual Budget General Rad Room - HH 88,000 DR Room - DC 34,400 Previously listed on budget as Multiloaders DC - Last year paid $140,000 - now the budget is $174,400 Digital C-Arm - DC 64,000 Major Projects: Major Projects (included in the $1.5 million annual maximum) - Requires RHD Board Approval at Annual Budget Roof Replacement - Chetwynd 216,000 Windows - DC 100,000 Hot Water Tank - Chetwynd 80,000 Heating Boiler in Boiler Room- DC 140,000 Rotary Manor Parking Lot - DC 106,000 Rad Room (General) 100,385 General Rad DR Room 2 180,224 Air Conditioner - Chetwynd 80,000 Chemistry Analyzer - FSJ 49,200 Chemistry Analyzer - DC 48,000 Tumbler Ridge D & T Redevelopment 1,600,000 Maximum Annual Grant >> 1,500,000 $ 1,706,676 The amount over the $1.5M maximum annual grant is in revenue "Transfer from NH Reserve for Future Requests" 823,600 806,400 Medical Recruitment Grant $ 100,000 Same budget amount every year. Maximum payment for medical recruitment 100,000 100,000 Commemorative Art for New Hospital $ 50,000 Board approved (Jan. 12/12) commissioning an art piece to commemorate opening of FSJ Hospital Transfer to Capital Reserve $ 3,700,000 Building a reserve for future major capital projects. As of the end of 2011 approximately $5 million in reserve 2,000,000 500,000
Total Expenditures $ 16,522,615 $ - $ 11,171,783 $ 10,632,047
$ 12,933,353 Total Tax Requisition
0.596 Tax Rate (Last Year rate 0.596) PEACE RIVER REGIONAL HOSPITAL DISTRICT 2012 REQUISITION
Pursuant to the provisions of Sections 805(1) and 806(1) of the Local Government Act and the Peace River Hospital District Bylaw No. 185, 2012 the amounts set out below, and supported by the attached requisition, are hereby requisitioned from the undernoted member areas for use of the Peace River Regional Hospital District during the year 2012.
Basis of Apportionment: Hospital District taxation purposes
Tax Rate or Other Limitations: None
Requisition Tax Rate Figures for Prior Year FINAL Amount Per 1000 Apportionment Percent Adjustment TOTAL
District of Tumbler Ridge $ 459,864 0.596 $ 77,117,697 3.56% $ (4,633) $ 455,231
City of Dawson Creek $ 1,138,750 0.596 $ 190,964,785 8.80% $ 7,847 $ 1,146,597
District of Hudson's Hope $ 172,450 0.596 $ 28,919,268 1.33% $ (4,142) $ 168,308
City of Fort St. John $ 2,159,903 0.596 $ 362,209,074 16.70% $ (52,997) $ 2,106,907
District of Taylor $ 227,876 0.596 $ 38,214,098 1.76% $ (17,494) $ 210,382
Village of Pouce Coupe $ 45,838 0.596 $ 7,686,928 0.35% $ 3,032 $ 48,871
District of Chetwynd $ 318,613 0.596 $ 53,430,406 2.46% $ (5,142) $ 313,471
Electoral Area B $ 4,037,610 0.596 $ 677,094,641 31.22% $ (104,932) $ 3,932,678
Electoral Area C $ 938,497 0.596 $ 157,382,956 7.26% $ (61,320) $ 877,176
Electoral Area D $ 1,938,814 0.596 $ 325,132,989 14.99% $ 144,569 $ 2,083,382
Electoral Area E $ 1,495,139 0.596 $ 250,730,068 11.56% $ 95,213 $ 1,590,351
Total $ 12,933,353 $ 2,168,882,910 100.00% $ (0) $ 12,933,353
Budget After Prior Year Adjustment Municipal Requisition: $ 4,449,765 Electoral Area Requisition: $ 8,483,587 CL 1 Rate Total Requisition: $ 12,933,353 0.596
Last Year Change % Change $ Requisition $ 11,117,361 16.3% $ 1,815,992 Assessment $ 1,866,585,290 16.2% $ 302,297,620 Tax Rate $ 0.596 0.1% $ 0.001
______28-02-12 10:45 AM M:\Kim\2012 Financial\Hospital Budget - 2012.xlsx Assessments Kim Frech, Chief Financial Officer REGIONAL HOSPITAL DIARY
LAST DIARY ITEM DIARIZED COMMENTS REVIEWED
Peace River Regional District
March 8, 2012 Meeting Agenda
1. Call to Order
2. Directors' Notice of New Business
3. Adoption of Agenda
4. Minutes
M-1 Regional District Meeting Minutes of February 23, 2011.
5. Business Arising from the Minutes
6. Delegations
7. Petitions
8. Correspondence
C-1 February 14, 2012 - District of Tumbler Ridge - PRLGA Meeting
C-2 February 21, 2012 - UBCM Member Release - Awareness Week
C-3 February 15, 2012 - UBCM Executive Release - Highlights of February 2-3 Meeting
C-4 February 21, 2012 - City of Fort St. John - Municipal Government Day - May 30, 2012
9. Reports
R-1 February 27, 2012 - Karen Goodings, Chair, Electoral Area Directors' Committee and Faye Salisbury, Corporate Officer - EADC Recommendations (See MA-2)
R-2 February 29, 2012 - Kim Frech, Chief Financial Officer - Strategic Community Investment Funds
R-3 ALR Subdivision Application 32/2012 (Foster)
R-4 ALR Subdivision Application 37/2012 (Wilson)
R-5 February 29, 2012 - Jeff Rahn, Manager of Solid Waste Services - Sale of Recycling Containers
R-6 February 27, 2012 - Trish Morgan, Manager of Community Services - Charlie Lake Fire Department Transition to PRRD Direct Service
10. By-Laws
B-1 Remuneration and Expense By-law No. 2004, 2012 a) February 27, 2012 report from Faye Salisbury, Corporate Officer; and b) "Remuneration and Expanse By-law No. 2004, 2012" FOR FIRST THREE READINGS AND ADOPTION
B-2 Annual Financial Plan By-law No. 2002, 2012 a) February 29, 2012 report from Kim Frech, Chief Financial Officer; b) "Annual Financial Plan By-law No. 2002, 2012"; c) 2012 Financial Plan Summary; and d) *2012 Financial Plan Budget Package *Directors please bring your hard copy to the meeting CONSIDERATION OF FIRST AND SECOND READINGS
11. Diary a) Regional Diary b) Agenda Preparation Schedule c) Schedule of Events
12. New Business
13. Appointments
14. Consent Calendar
MA-1 Rural Budgets Administration Committee Meeting Minutes of February 16, 2012
MA-2 Electoral Area Directors' Committee Meeting Minutes of February 16, 2012 (See R-1)
CA-1 February 15, 2012 - Ducks Unlimited Canada - Annual Statement
CA-2 February 23, 2012 - UBCM - 2011 Resolutions
CA-3 February 17, 2012 - NDIT - 2012 Grant Writing Support Funding Northern Development Project Number 2778 20
15. Notice of Motion
16. Media Questions
17. Adjournment PEACE RIVER REGIONAL DISTRICT
FEBRUARY BOARD MEETING MINUTES
DATE: February 23, 2012
TIME: 10:00 a.m.
PLACE: Regional District Office Board Room, Dawson Creek, BC
PRESENT: Directors Alternate Directors Director Goodings Chair Alternate Director Kenny Director Caisley Director Christensen Director Hiebert Director Hadland Director Schembri Absent Director Jarvis Director Anderson Director Fynn Director Bernier Director Nichols Director Ackerman
Staff Fred Banham, Chief Administrative Officer Shannon Anderson, General Manager of Environmental Services / Deputy CAO Faye Salisbury, Corporate Officer Kim Frech, Chief Financial Officer Bruce Simard, General Manager of Development Services Trish Morgan, Manager of Community Services Fran Haughian, Community Services Coordinator Stuart Larson, Assistant Fire Chief, Charlie Lake Fire Department Sheila DeCosta, Secretary – Legislative Services, Recorder
Others Carolyn Unruh, Farmington, BC Art Seidl, Tomslake, BC Katherine Orr, Toronto, On Pat Buller, Tomslake, BC Rich Buller, Tomslake, BC Jill Earl, Northeast News Matthew Bains, Mile “O” City News Erica Fischer, Moose FM Stu Garland, Moberly Lake, BC Marjorie Allen, Charlie Lake, BC Cheryl Christensen, Fort St. John, BC
D-1 Tomslake & Farmington Water Stations MoU Partnership Noel Millions, Encana Corporation Rod Kronlachner, Encana Corporation
Peace River Regional District February 23, 2012 Board Meeting Minutes Page 2
D-2 Moberly Lake Community Association Reg Whiten, Planning and Agrology Consultant Ann Sigouin, President Alison Cartwright, Director Andy Teslyk, Director Tony Fazekas, Moberly Lake Fire Department
D-3 Charlie Lake Grandhaven Fire Protection Society Doug Allen, President Lake Pickell, Charlie Lake Fire Department Heidi Shultz, Charlie Lake Fire Department Dave Shipley, Charlie Lake Fire Department
Prior to the start of the meeting Chair Goodings congratulated Jodi MacLean, South Peace Land Use Planner for achieving certification with the province in local government service delivery. She formally presented the certificate which was signed and sealed by the Board of Examiners on December 9, 2011.
Chair Goodings presented Corporate Officer, Faye Salisbury with the first Peace River Regional District thirty-five year service award and thanked her for the many years of exemplary and loyal service to the Peace River Regional District.
1) Call to Order The Chair called the meeting to order at 10:05 a.m.
DIRECTORS NOTICE OF NEW BUSINESS:
Fred Banham, CAO Permission for Closed Meeting
ADOPTION OF AGENDA:
2) Adoption of Agenda RD/12/02/01 (23) MOVED by Director Christensen, SECONDED by Director Hiebert, that the Peace River Regional District agenda for the February 23, 2012 meeting, including the new business item, be adopted as amended: 1. Call to Order 2. Directors’ Notice of New Business 3. Adoption of Agenda 4. Minutes M-1 Regional District Meeting Minutes of February 9, 2012. M-2 Committee of the Whole Meeting (with the Fraser Basin Council) minutes of February 15, 2012. 5. Business Arising from the Minutes 6. Delegations 10:30 a.m. D-1 Tomslake & Farmington Water Stations EnCana Corporation / Noel Millions / PRRD Director Hiebert Re: Partnership MoU for Research, Development and Operations See R-16 11 a.m. D-2 Moberly Lake Community Association Reg Whiten, Planning and Agrology Consultant Ann Seguin, President Andy Teslyk, Director Tony Fazekas Re: Water Stewardship Plan See R-11
Peace River Regional District February 23, 2012 Board Meeting Minutes Page 3
Adoption of Agenda - RD/12/02/01 (23) continued: continued 1 p.m. D-3 Charlie Lake Grandhaven Fire Protection Society Doug Allen, President Re: Charlie Lake Fire Department 7. Petitions 8. Correspondence C-1 February 3, 2012 - Ministry of Energy & Mines - Natural Gas Strategy. C-2 February 8, 2012 - UBCM Member Release - Auditor General for Local Government. C-3 February 10, 2012 - UBCM Member Release - Municipal Taxation and Local Government Revenue. C-4 February 7, 2012 - UBCM, Chair Resolutions Committee - 2012 Resolutions Process. C-5 February 15, 2012 – UBCM Executive Release. 9. Reports R-1 February 1, 2012 - Director Christensen - Attendance at NW Corridor Development Commission Conference in Fort McMurray, Ab. R-2 February 13, 2012 - Director Hadland - Attendance at BC Natural Resource Forum in Prince George, BC. R-3 February 9, 2012 - Bruce Simard, GM of Development Services, Kim Frech, CFO - Climate Action Revenue Reporting Requirement.
R-4 February 14, 2012 - Bruce Simard, GM of Development Services - Strata Conversion of Previously Occupied Buildings in Area 'C'. R-5 Non-farm Use Application 014/2012 (Lehmann & Gottlieb). R-6 Non-farm Use Application 022/2012 (Nig Creek Farms). R-7 ALR Subdivision Application 01/2012 (Delaronde).
R-8 ALR Subdivision Application 016/2012 (Schaefer). R-9 ALR Subdivision Application 19/2012 (London). R-10 ALR Subdivision Application 20/2012 (Klassen). R-11 February 15, 2012 - Shannon Anderson, Deputy CAO, GM Environmental Services - Moberly Lake Community Association Requests. See D-2 R-12 February 17, 2012 - Bruce Simard, GM of Development Services - Regional Agricultural Plan. R-13 February 17, 2012 - Faye Salisbury, Corporate Officer - Draft Resolution for Submission to NCLGA re: Derelict Vehicles. R-14 February 17, 2012 - Fred Banham, CAO - Health Concerns About Oil & Gas Development in Northeastern BC. R-15 February 10, 2012 - Fred Banham, CAO - Farmers' Advocacy Office Contract Extension. R-16 February 17, 2012 – Director Hiebert – Tomslake / Tupper & Farmington Water Stations MoU. See D-1 10. By-laws 11. Diary a) Regional Diary b) Agenda Preparations Schedule c) Schedule of Events 12. New Business Handout: NB-1 Permission for Closed Meeting 13. Appointments 14. Consent Calendar RA-1 January Building Permit Report. 15. Notice of Motion (for the next meeting): 16. Media Questions (on agenda items and business discussed at the meeting) 17. Adjournment CARRIED
Peace River Regional District February 23, 2012 Board Meeting Minutes Page 4
MINUTES:
3) M-1 RD/12/02/02 (23) Regional Board MOVED by Director Hiebert, SECONDED by Director Nichols, Meeting Minutes of that the Regional Board Meeting Minutes of February 9, 2012 be adopted with the February 9, 2012 following amendments on page 6: - Item 11) R-2 Resolutions RD/12/02/15 and RD12/02/16 - change the words “including taxes” to “excluding taxes”. CARRIED 4) M-2 RD/12/02/03 (23) Committee of the MOVED by Director Hiebert, SECONDED by Director Nichols, Whole Meeting (with that the Committee of the Whole Meeting Minutes of February 15, 2012 be adopted. Fraser Basin Council) Minutes of February CARRIED 15, 2012
5) Vary Agenda RD/12/02/04 (23) MOVED by Director Hiebert, SECONDED by Director Schembri, that the agenda be varied to deal with item R-16 at this time. CARRIED REPORTS:
6) R-16 RD/12/02/05 (23) Tomslake / Tupper / MOVED by Director Hiebert, SECONDED by Director Nichols, Farmington Water that the Regional Board authorize the Chair and CAO to sign on behalf of the Regional Stations District to enter into a Memorandum of Understanding with Encana Corporation and Agricultural and Agri-Food (AAF) Canada, for the investigation and development of two (2) potable water stations serving the communities of Tomslake/Tupper and Farmington.
Motion to Amend RD/12/02/06 (23) MOVED by Director Christensen, SECONDED by Director Hadland, that resolution RD/12/02/06 be amended by striking out the words “and Agricultural and Agri-Food (AAF) Canada.
The Chair called the question on the amending motion. CARRIED
The Chair called the question on the motion as amended which reads as follows:
Motion as Amended RD/12/02/05 (23) MOVED by Director Hiebert, SECONDED by Director Nichols, that the Regional Board authorize the Chair and CAO to sign on behalf of the Regional District to enter into a Memorandum of Understanding with Encana Corporation for the investigation and development of two (2) potable water stations serving the communities of Tomslake/Tupper and Farmington. CARRIED
Peace River Regional District February 23, 2012 Board Meeting Minutes Page 5
CORRESPONDENCE:
7) C-1 RD/12/02/07 (23) February 3, 2012 MOVED by Director Christensen, SECONDED by Alternate Director Kenny, - Ministry of Energy & that staff be requested to arrange a meeting with Laurel Nash, Executive Lead, Natural Mines Gas Strategy, Ministry of Energy and Mines, for the Board to provide input on a new - Natural Gas Strategy approach to community engagement that is responsive to local community issues related to the Natural Gas sector. CARRIED
8) C-3 RD/12/02/08 (23) February 10, 2012 MOVED by Director Schembri, SECONDED by Director Hadland, - UBCM Member that the Regional Board forward a letter to the Honourable Kevin Falcon, Minister of Release - Municipal Finance with a copy to the Honourable Ida Chong, Minister of Community Sport and Taxation and Local Cultural Development as well as to the North and South Peace MLAs, to request that Government Revenue local government be recognized through provision of a seat on the Expert Panel Review of Business Taxation. CARRIED DELEGATIONS:
9) D-1 Noel Millions, Group Lead, and Rod Kronlachner, Lead Coordinator, Surface Land, Tomslake & Canadian Deep Business Unit, Business Services and Stakeholder Relations, Farmington Water Canadian Division, EnCana Corporation spoke of the proposed partnership with the Stations Peace River Regional District to investigate and develop two potable water stations to EnCana Corporation serve the communities of Tomslake / Tupper and Farmington. Noel Millions PRRD Director Hiebert EnCana will provide $70,000 for well testing and feasibility studies. Up to 80% of the estimated capital cost of $570,000 (equal to - Partnership MoU $456,000) In-kind engineering services, as available. See R-16 Disposal of treated water effluent
PRRD will provide Lead for public consultation Project management Final ownership and operational costs. 20% of capital cost (equal to $114,000)
They saw this partnership as an opportunity to explore the availability of water for the corporation’s needs through further development of two pre-existing water sources, and at the same time provide a potable water service to the communities involved.
10) Recess The meeting recessed at 10:37 a.m.
11) Reconvene The meeting reconvened at 10:51 a.m.
Peace River Regional District February 23, 2012 Board Meeting Minutes Page 6
CORRESPONDENCE: continued
12) C-5 The Chair noted that item C-5, was not included in the on-line version of the February 15, 2012 February 23rd agenda, and suggested that it go to the March 8, 2010 agenda, as the – UBCM Executive item is not time sensitive. Release.
13) Permission to add RD/12/02/09 (23) a late item of New MOVED by Director Jarvis, SECONDED by Director Hadland, Business that permission be granted to add a late item of new business regarding provincial announcements on Site C. CARRIED
REPORTS:
14) R-2 RD/12/02/10 (23) February 13, 2012 MOVED by Director Hadland, SECONDED by Alternate Director Kenny, - Director Hadland that the Regional Board forward a letter to Premier Christy Clark to request - Attendance at BC development of domestic, secondary and tertiary industrial policies for the use of Natural Resource natural gas. Forum CARRIED
RD/12/02/11 (23) MOVED by Director Hadland, SECONDED by Director Schembri, that the Regional Board craft one or two resolutions of suggestions toward a provincial natural gas strategy, in time for Board approval later in the meeting, so they can meet the March 2, 2012 deadline for submission to the North Central Local Government Association.
CARRIED 15) R-3 RD/12/02/12 (23) February 9, 2012 - MOVED by Director Christensen, SECONDED by Director Hiebert, Bruce Simard and that the Regional Board receive the Climate Action Revenue Incentive (CARIP) Public Kim Frech Report for 2011 as presented. - Climate Action CARRIED Revenue Reporting Requirement
16) R-4 RD/12/02/13 (23) February 14, 2012 - MOVED by Director Hadland, SECONDED by Director Christensen, Bruce Simard that the Regional Board approve and authorize the CAO to sign the proposed strata - Strata Conversion of plan #EPS512 for Bedell Enterprises Ltd. located at Lot 1, Section 5, Township 84, Previously Occupied Range 18, W6M, Plan 26468 (7464 & 7434 100 Ave. Fort St. John), pursuant to Section Buildings in Area ‘C’ 242 (3)(a) of the Strata Property Act. CARRIED
Peace River Regional District February 23, 2012 Board Meeting Minutes Page 7
REPORTS: continued
17) R-5 RD/12/02/14 (23) Non-farm Use MOVED by Director Hadland, SECONDED by Director Christensen, Application 014/2012 that the Regional Board support Non-farm Use Application 014/2012 for Fredrick and (Lehmann & Gottlieb) Madeleine Lehmann, and Helen Gottlieb to utilize 1.44 ha (3.56 acres) of the Southwest ¼, Section 30, Township 84, Range 16, W6M Except Plan 23894; and authorize the application to proceed to the Agricultural Land Commission as the development of “Public Utilities” are permitted uses across all zones and land designations. CARRIED 18) R-6 RD/12/02/15 (23) Non-farm Use MOVED by Director Hadland, SECONDED by Alternate Director Kenny, Application 022/2012 that the Regional Board support Non-farm Use Application 022/2012 for Nig Creek (Nig Creek Farms) Farms to utilize approximately two acres of District Lot 3010, PRD except the most westerly 40 feet, for use as a cemetery for members of the Nig Creek Farms Community; and authorize the application to proceed to the Agricultural Land Commission as the proposal is supported by Section 7.0, Policy 2a) of Official Community Plan By-law No. 1940, 2011. CARRIED
19) R-7 RD/12/02/16 (23) ALR Subdivision MOVED by Director Hiebert, SECONDED by Director Christensen, Application 01/2012 that the Regional Board support ALR Subdivision Application 01/2012 for Lance and (Delaronde) Ann Delaronde to subdivide the parent parcel of the Northwest ¼, Section 24, Township 77, Range 15, W6M into two approximately equal sized lots; and authorize the application to proceed to the Agricultural Land Commission as the proposal meets the requirements for a subdivision under Section 946 of the Local Government Act.
CARRIED 20) R-8 RD/12/02/17 (23) ALR Subdivision MOVED by Director Christensen, SECONDED by Director Hiebert, Application 016/2012 that the Regional Board support ALR Subdivision Application 016/2012 for Waldemar (Schaefer) and Olga Schaefer to subdivide the parent parcel of the Northwest ¼, Section 1, Township 86, Range 21, W6M into two lots, as severed by Highway 97; and authorize the application to proceed to the Agricultural Land Commission as the proposal is supported by Section 33.2(b)i) of Zoning By-law No. 1343, 2001 and Section 3.2.2, Policy 3b) of Official Community Plan By-law No. 1870, 2009.
CARRIED 21) R-9 RD/12/02/18 (23) ALR Subdivision MOVED by Director Hiebert, SECONDED by Director Christensen, Application 19/2012 that the Regional Board support ALR Subdivision Application 19/2012 for Dale and (London) Clara London to subdivide the property along Highway 29N concerning Lot 1, Plan BCP35471, Sections 13 and 24, Township 84, Range 21, W6M, PRD; and authorize the application to proceed to the Agricultural Land Commission as the proposal is consistent with the Official Community Plan and Zoning By-laws.
CARRIED Peace River Regional District February 23, 2012 Board Meeting Minutes Page 8
REPORTS: continued
22) R-10 RD/12/02/19 (23) ALR Subdivision MOVED by Director Hadland, SECONDED by Director Christensen, Application 20/2012 that the Regional Board support ALR Subdivision Application 20/2012 for William and (Klassen) Lena Klassen to subdivide Lot 2, Plan BCP6650, East ½ District Lot 651, PRD, as divided by Rohrer Avenue; and authorize the application to proceed to the Agricultural Land Commission as the proposal is consistent with the Official Community Plan and Zoning By-laws. CARRIED
23) R-11 RD/12/02/20 (23) February 15, 2012 - MOVED by Director Schembri, SECONDED by Director Hiebert, Shannon Anderson 1) that the Regional Board refer all requests pertaining to Moberly Lake water and - Moberly Lake sewer servicing to Director Schembri, the Moberly Lake Community Association, Community and affected First Nations groups for further discussion; Association Requests 2) that the Regional Board refer all requests pertaining to emergency response, notifications, and flood mapping to the Emergency Executive Committee for their review and recommendations; and 3) that the Regional Board send a letter to the appropriate Ministries and agencies, requesting assistance in providing answers to concerns raised by the Moberly Lake Community Association with respect to impacts from flood events.
RD/12/02/21 (23) MOVED by Director Hadland, SECONDED by Director Caisley, that resolution RD/12/02/20 (23) be tabled until later in the meeting to follow the Moberly Lake Community Association delegation (Item D-2). CARRIED
24) R-12 RD/12/02/22 (23) February 17, 2012 - MOVED by Director Hiebert, SECONDED by Director Nichols, Bruce Simard 1) that the Regional Board receive the Draft Terms of Reference (TOR) for a - Regional Agricultural Regional Agricultural Plan; and Plan 2) that the Regional Board refer the Draft Regional Agricultural Plan TOR to the Peace River Regional District Agriculture Advisory Committee for review and comment, and to report back to the May 10 Regional Board meeting.
CARRIED
25) R-13 RD/12/02/23 (23) February 17, 2012 MOVED by Director Christensen, SECONDED by Director Nichols, - Faye Salisbury, that the Regional Board forward a letter to the Honourable Terry Lake, Minister of - Draft Resolution for Environment stating the Peace River Regional District is in support of the 2011 Union of Submission to NCLGA BC Municipality's endorsed Resolution B89 on ILLEGAL DUMPING, and is interested in re: Derelict Vehicles what action the province has taken on this province wide issue. CARRIED
Peace River Regional District February 23, 2012 Board Meeting Minutes Page 9
REPORTS: continued RD/12/02/24 (23) 26) R-14 MOVED by Director Nichols, SECONDED by Director Christensen, February 17, 2012 that the Regional Board authorizes the Peace River Regional District “Health Concerns - Fred Banham About Oil & Gas Development in Northeast BC” position issues paper to be forwarded - Health Concerns to the Fraser Basin Council in response to the Phase 1 study of Human Health Risk About Oil & Gas Assessment in Northeastern BC for the Ministry of Health. Development in CARRIED Northeastern BC RD/12/02/25 (23) MOVED by Director Schembri, SECONDED by Director Christensen, that staff be requested to map out the various locations, from the information provided by the requesting resident group, of dwellings of people diagnosed with cancer, who live / or who have lived in close proximity to gas plants. CARRIED 27) R-15 RD/12/02/26 (23) February 10, 2012 MOVED by Director Hiebert, SECONDED by Director Nichols, - Fred Banham 1. that the Regional Board reaffirm its commitment to match partnership funding with Farmers' Advocacy the Provincial Government to deliver the Farmers’ Advocacy Office service; and Office Contract 2. that the Regional Board authorize a twelve month extension (March 1, 2012 – Extension February 28, 2013 ) to the 2010 contract between the Peace River Regional District and Aspen Grove Property Services to continue to provide the Farmers’ Advocacy service for a total cost of $140,000 exclusive of applicable taxes. CARRIED 28) Recess The meeting recessed for luncheon at 12:02 p.m.
29) Reconvene / The meeting reconvened at 12:58 p.m. and was adjourned to the Call of the Chair in Adjourn to the Call of order to go into the Hospital District meeting. the Chair
30) Recall to Order The Chair re-called the meeting to order at 1:30 p.m.
DELEGATIONS: continued
31) D-2 Moberly Lake Community Association representatives Ann Sigouin, Andy Teslyk, Reg Moberly Lake Whiten, Planning and Agrology Consultant and Tony Fazekas, of the Moberly Lake Community Fire Department reiterated their need for assistance from the Peace River Regional Association District in management of the lake. The major physical changes to the surrounding Reg Whiten, Planning watershed, and the flooding conditions of last summer heightened the need to update and Agrology the 1995 watershed assessment. The group submitted a letter of recommendations to Consultant the Regional Board on January 12, 2012 and hoped that an updated Watershed Ann Seguin, President Stewardship Strategy could be incorporated into the West Peace Fringe Area Official Andy Teslyk, Director Community Plan which is planned for this year. Tony Fazekas A question and answer period ensued. - Water Stewardship Plan RD/12/02/27 (23) MOVED by Director Hiebert, SECONDED by Director Christensen, that the Regional Board receive the presentation from the Moberly Lake Community Association. CARRIED Peace River Regional District February 23, 2012 Board Meeting Minutes Page 10
DELEGATIONS: continued
D-2 - continued RD/12/02/28 (23) MOVED by Director Christensen, SECONDED by Director Caisley, 32) Lift from the Table that the following resolution made during discussion of item R-11 be lifted from the table
RD/12/02/20 (23) MOVED by Director Schembri, SECONDED by Director Hiebert, 1) that the Regional Board refer all requests pertaining to Moberly Lake water and sewer servicing to Director Schembri, the Moberly Lake Community Association, and affected First Nations groups for further discussion; 2) that the Regional Board refer all requests pertaining to emergency response, notifications, and flood mapping to the Emergency Executive Committee for their review and recommendations; and 3) that the Regional Board send a letter to the appropriate Ministries and agencies, requesting assistance in providing answers to concerns raised by the Moberly Lake Community Association with respect to impacts from flood events. CARRIED
The Moberly Lake Community Association delegation left the meeting at 2:00 p.m.
BY-LAWS:
None DIARY
33) Regional Diary/ RD/12/02/29 (23) Agenda Preparation MOVED by Director Nichols, SECONDED by Director Schembri, Schedule/ Schedule of that the following events be added to the Schedule of Events: Events March 8, 2012 Photo Session of Directors, Dawson Creek March 28, 2012 PRLGA meeting, Tumbler Ridge June 17, 2012 Adventure Race, Chetwynd June 7-10, 2012 Chain Saw Carving, Chetwynd August 11, 2012 Emperor’s Challenge, Tumbler Ridge August 17-19 Kiskatinaw Fall Fair September 18-21 Energy Conference, Dawson Creek October 10-11 Coal Forum, Chetwynd CARRIED NEW BUSINESS
34) NB- 2 RD/12/02/30 (23) Letter to Premier Clark MOVED by Director Jarvis, SECONDED by Director Hadland, re: Announcements that the Regional Board forward a letter under the Chair’s signature to Premier Christy on Site ‘C’ Clark expressing the Board’s disappointment with all the premature government announcements stating that the Site C project going ahead; particularly in advance of completion of the environmental assessment process. CARRIED
Peace River Regional District February 23, 2012 Board Meeting Minutes Page 11
DELEGATIONS: continued
35) D-3 Doug Allen, President of the Charlie Lake Grandhaven Fire Protection Society Charlie Lake introduced volunteer firefighters Lake Pickell, Dave Shipley and Heidi Shultz who Grandhaven Fire support the society’s request that the society maintain control of the service, including Protection Society retaining the current Fire Chief. Doug Allen, President Re: Charlie Lake Fire Mr. Allen voiced details of the society’s concerns relating to the transition process which Department is to result in the Peace River Regional District taking over management of the fire service by April 1, 2012. Following completion of his presentation Mr. Allen was asked to submit his comments in writing to the Board for circulation and consideration.
A question and answer period ensued.
RD/12/02/31 (24) MOVED by Director Hadland, SECONDED by Director Caisley, that Mrs. Marjorie Allen be given permission to speak from the gallery. CARRIED
Mrs. Allen added her support to the plea given by the delegation.
36) Recess The meeting recessed for coffee at 2:46 p.m.
37) Reconvene The meeting reconvened at 3 p.m.
38) Lift R-2 from the RD/12/02/32 (23) table MOVED by Director Jarvis, SECONDED by Director Hiebert, that the resolutions which were crafted for submission to North Central Local Government Association, during discussion of item R-2, be lifted from the table. CARRIED Resolutions to NCLGA RD/12/02/33 (23) MOVED by Director Hadland, SECONDED by Director Nichols, that the Regional Board submit the following resolution to the North Central Local Government Association for its support:
INNOVATE BC’S TRANSPORATION NETWORK
WHEREAS the Government of British Columbia has expressed an interest in a “Made in BC Approach” to utilizing the natural gas reserves in British Columbia;
AND WHEREAS the Government of British Columbia has expressed a desire to create a diversified natural gas industry with its attendant jobs:
THEREFORE BE IT RESOLVED that the NCLGA and UBCM request the Government of British Columbia to effect a plan within one year to create a comprehensive infrastructure to supply natural gas to commercial transport for British Columbia, with a target date for implementation within five years.
CARRIED Peace River Regional District February 23, 2012 Board Meeting Minutes Page 12
R-2 – continued RD/12/02/34 (23) MOVED by Director Christensen, SECONDED by Director Schembri, Resolutions to NCLGA that the Regional Board submit the following resolution to the North Central Local Government Association for its support:
FIVE YEAR STRATEGY FOR BC NATURAL GAS USE
WHEREAS natural resources have the potential to be the foundation of British Columbia’s economic health and long-term revenue predictability;
AND WHEREAS meaningful jobs for present and future BC citizens are multiplied by secondary and tertiary employment:
THEREFORE BE IT RESOLVED that the NCLGA and UBCM strongly encourage the Province to develop strategies that will address the long term domestic supply, satisfy existing commitments, and provide incentives to build an infrastructure including thermal electric generation, commercial transport, fertilizer plants, methanol, plastics and other ancillary enterprises. CARRIED NEW BUSINESS:
39) NB-1 RD/12/02/35 (23) Permission for Closed MOVED by Director Hiebert, SECONDED by Director Christensen, Meeting that pursuant to Section 90. (1) (c) labour relations or other employee relations, of the Community Charter, permission be granted to resolve to a Closed Session of the Peace River Regional District meeting. CARRIED 40) Consent Calendar RD/12/02/36 (23) MOVED by Director Hiebert, SECONDED by Director Christensen, that the February 23, 2012 Consent Calendar be received. CARRIED The meeting resolved to the closed session at 3:15 p.m.
41) Reconvene Following the closed session, the meeting reconvened at 4:15 p.m.
42) Adjournment RD/12/02/37 (23) MOVED by Director Hiebert, SECONDED by Director Christensen, that the meeting adjourn. CARRIED The meeting adjourned at 4:16 p.m.
Sheila DeCosta, Recording Secretary Karen Goodings, Chair
CERTIFIED a true and correct copy of the Minutes of the Regional Board of the Peace River Regional District from a meeting held on February 23, 2012 in the Regional District Office Board Room, Dawson Creek, B.C.
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MEMBER RELEASE February 21, 2012
TO: Mayor and Council Chair and Regional District Boards FROM: UBCM Secretariat RE: LOCAL GOVERNMENT AWARENESS WEEK & NATIONAL PUBLIC WORKS WEEK: MAY 20 - MAY 26, 2012
Local Government Awareness Week (LGAW) dates have been announced and will take place from May 20 - May 26, 2012, in conjunction with National Public Works Week.
This initiative is a partnership between UBCM, CivicInfo BC, Local Government Management Association, Ministry of Community, Sport and Cultural Development, Ministry of Education, Public Works Association and BC School Trustees Association.
Local Government Awareness Week was re-instated following the endorsement of resolution 2009-A2, which requested that the provincial government work with UBCM and other local government partner organizations to proclaim an annual local government week in British Columbia. The goal for the week is to generate awareness and educate the public about the roles and responsibilities of local government, and encourage the public to participate in local government processes.
Check out our new and improved website, www.lgaw.bc.ca to find out more information about LGAW, browse the resources on the site, and download information to help you get started. Also, tell us about your plans for LGAW 2012, and we will post them on the website weekly for others to see.
And finally, we will again be offering an Excellence Award for Best Practices, Best Civic Engagement. If your local government plans to participate in LGAW, this category is for you. We want to hear what you did and how you engaged your community. Please look for the Excellence Awards application package on the UBCM website starting early June.
Thank you for participating and we look forward to hearing about your activities!
For questions about this initiative, please contact our staff support, Marylyn Chiang, at [email protected], or 604.270.8226 ext.110.
www.ubcm.ca EXECUTIVE RELEASE February 15, 2012
Highlights of the February 2-3 Executive Meeting
The February meeting is the second meeting of will draft an Extraordinary Resolution the term for Executive members. requesting amendments to the UBCM Act and UBCM Bylaws, to change the name As a result of Executive vacancies due to of the organization to Union of British local government elections, the Executive Columbia Local Governments and replace undertook a process last December to fill the the term “municipal government” with “local positions of Director at Large and Vancouver government” throughout the Act and Bylaws. Metro Area Representative. The two positions This resolution will be brought forward to were filled after an open call for nominations the 2012 UBCM Convention for member to the membership. As a result Mayor Peter consideration and will require support Fassbender, City of Langley was appointed as from three-fifths of voting delegates for Vancouver Metro Area Representative and endorsement. Councillor Claire Moglove, Campbell River • appointed the following individuals to was appointed to the Director at Large position. the Packaging and Printed Paper Local Executive members also welcomed the City of Government Working Group: Vancouver’s new appointment, Councillor Kerry - Kevin Paterson, Environmental Services Jang. Manager, Regional District of East Kootenay - John Craveiro, Manager of Policy & Planning In addition to the quarterly board meeting, for Environmental Resource Management, eight committees met over the two-day period. Capital Regional District Executive members met with the Minister of - Stacey Barker, Manager of Environmental Community, Sport and Cultural Development, Services, Fraser Valley Regional District the Honourable Ida Chong; Deputy Minister, - Andrew Doi, Environmental Planner, Metro Don Fast and Assistant Deputy Minister, Julian Vancouver Paine. - Petra Wildauer, General Manager of Environmental Services, Fraser-Fort George GENERAL EXECUTIVE DECISIONS: Regional District - Ben Van Nostrand, Waste Management • in response to 2011 resolution B142, staff Coordinator, Columbia Shuswap Regional will research recent committee appointments District made by UBCM; develop reimbursement • appointed the following to fill two vacancies policy options for local government staff on the Small Water Systems Working Group: appointed to committees; compare the - Director Wayne McIntyre (Salt Spring Island potential costs of different reimbursement EA), Capital Regional District policy options; and provide a summary report - Director Mark Pendergraft, Regional District to Executive at the July 2012 meeting. of Okanagan-Similkameen • in response to 2011 resolution B147, staff • authorized staff to continue to engage in
ubcm.ca Highlights of the Executive Meeting EXECUTIVE RELEASE
discussions with provincial officials on the Committees is noted at the end of this circular. proposed Comprehensive Economic Trade • received a report on a variety of policy matters Agreement between Canada and the European including: Union in an effort to ensure that the interests - work with the Province on the development of local government are made known to the and implementation of changes to the farm Province. assessment process. • received a report on the recommendations - provide input into the development of the of the BC Ferries Commission on the Coastal Off Road Vehicle management framework Ferry Act and proposed that UBCM coordinate through the two established working groups efforts with the coastal regional district chairs and report back to the Executive as required. group in responding to recommendations of - meet with staff from the Agricultural Land specific interest to local governments. Commission to discuss the business plan • authorized the President to recommend being developed. two individuals to Minister Chong for audit - provide Transport Canada with a copy of council membership, advise the UBCM the UBCM survey results and continue to membership of the nominations process for participate in the working group on Derelict audit council appointments; and request that Vessels. the Executive Director be included in the - monitor the implementation of the new Land candidate review panel for applicants for the Title Survey Authority’s e-filing process. audit council appointments. - monitor the Ministry of Health’s response to • write to Minister Chong in response to the the Indoor Tanning Working Group report and lack of local government representation on advise on the outcomes. the Expert Panel on Tax and seek to have the • received a status report on Victoria Operations Province undertake the local government including the current provincially funded revenue review collaboratively with UBCM. programs administered by UBCM under the • confirmed Executive committee appointments Local Government Program Services, and the and other external appointments as a result of Gas Tax / Public Transit Programs. the vacancies filled on the UBCM Executive. • received a report from staff on activities since A full listing of Executive members and the last meeting as well as November and December 2011 financial statements.
COMMITTEE REPORTS
PRESIDENTS discussed the status of the Auditor General for Local Governments and the recently announced The Committee reported on its activities Municipal Taxation Review. Both of these including an overview of the issues discussed at matters were discussed in further detail as part of the meeting. The Committee received updates the Minister’s meeting with the Executive. on a number of matters including the member services and group benefits programs; received a CONVENTION delegation from the AKBLG President to discuss elected official training seminars; received The Committee reviewed the final sponsorship proposed 2012 member visits schedule; and report for the 2011 Convention and also
Page 2 www.ubcm.ca Highlights of the Executive Meeting EXECUTIVE RELEASE
reviewed the preliminary budget, fees and • convey to the Province the need for provincial sponsorship goals for 2012. Planning for leadership in both enacting strong species at the 2012 event is well underway, with the risk protection legislation and providing the Committee approving the draft Long Program. necessary resources for addressing species at Other program items, such as site allocations, risk protection; and the catering plan, theme, and keynote speaker • convey to the Province the need for provincial were also discussed. monitoring of the cost incurred by local governments in implementing any of the The following recommended actions were strategies contained with the species at risk endorsed: discussion paper, should local governments • to include four forums on Tuesday – Small choose to implement said strategies. Talk, Mid-Size, Large Urban and Electoral Area; COMMUNITY SAFETY • to approve the draft Long Program; • 2012 Convention Theme : “In Conversation”; The Committee reviewed the current status and of the RCMP Contract Negotiations and the • registration fees and sponsorship goals be technical briefings that have been held for confirmed as follows: local governments. It is expected that local - member registration fee: $455 governments, will receive a copy of the - non-member registration fee: $570 Municipal Police Unit Agreement once the - provincial government meeting support fee: negotiations with the federal government are $100 completed and the Provincial cabinet has - sponsorship goal: $150,000. approved the new agreement.
ENVIRONMENT The Committee received reports on the different strategies that Alberta, Ontario and British The Committee reported on its activities, Columbia are using to deal with marijuana noting that it had received a delegation and grow-ops; an update on the flood hazard presentation from Canada’s National Brewers management policy related to sea level rise; on the public review of Schedule 1 of the and on a new BC Road Safety Strategy that is Recycling Regulation (beverage containers) and being developed by the Province. In addition, Schedule 5 (packaging and printed paper) and the Committee discussed a report on the their implications for local governments. The effectiveness of the Vancouver Drug Treatment Committee also discussed the Species at Risk Court and highlighted the need for these types of Local Government Working Group paper; the measures to be expanded to other communities creation of the Packaging and Printed Paper in the province. Working Group; and climate action. COMMUNITY ECONOMIC DEVELOPMENT The Committee made the following recommendations: The Committee provided an overview of the • endorse the recommendations contained issues discussed at the meeting. The Committee within the Species at Risk Local Government received reports on resource policy matters; Working Group paper entitled Working discussed two project proposals requesting Together To Protect Species at Risk; UBCM involvement; discussed potential Minister
Page 3 ubcm.ca Highlights of the Executive Meeting EXECUTIVE RELEASE
meetings in conjunction with the May meeting The Committee made the following in Victoria; expressed its thanks for the work recommendations: undertaken by Noreen Guenther on behalf of • undertake consultations with the Ministry local governments with the BC Hydro Energy of Aboriginal Relations and Reconciliation Conservation and Efficiency Task Force; received on renewing the 2008 MOU on the New an update on discussions between AVICC, Relationship; the Province and Department of Fisheries and • provide feedback to the First Nations Tax Oceans on aquaculture management; and Commission on its work regarding service received correspondence from Peace River RD delivery and taxation issues; on the Clean Energy Act. • write the Minister of Aboriginal Affairs and Reconciliation advising that a number of local The Committee made the following governments have raised concerns about the recommendations: absence of regulatory authority over reserve • monitor the consultation process between lands within local government boundaries; AVICC, the Province and the federal and government as key elements of the new BC • write the federal Minister of Aboriginal Affairs, Aquaculture Regulatory Program unfold in the the Honourable John Duncan to determine the coming months; status of the addition to reserve policy. • seek meetings with the Ministers of Agriculture; Forests, Lands and Natural HEALTHY COMMUNITIES Resource Operations; and Jobs, Tourism and Innovation as part of the May 2012 Executive The Committee provided an overview of the meeting in Victoria; and issues discussed. A delegation was received • report back on referred 2011 resolutions B100 from the Ministry of Children and Family and B166 at the May meeting. Development to discuss the regional community poverty reduction strategy. The Committee also FIRST NATIONS RELATIONS considered referred resolutions 2011-B101 on Urban Farms, 2011-B175 on Provincial Income The Committee provided an overview of the Assistance Rates, and a resolution from the Small matters discussed. The Committee received Talk Forum at the 2011 Convention on declining reports on research work undertaken on medical services. local government experience with non-treaty agreements as well as renewal of the 2008 The Committee made the following MOU on the New Relationship with the recommendations: Province. In addition the Committee received a • appoint Councillor Murry Krause to the draft paper by the First Nations Tax Commission Project Steering Committee for the Ministry of on service delivery and taxation issues; Children and Family Development’s Regional discussed the status of the federal government’s Community Poverty Reduction Strategy. addition to reserve policy; discussed the status of • write a letter to the Ministry of Children the Lower Mainland TAC; and proposed meeting and Family Development in support of the with the Minister of Aboriginal Relations and Regional Community Poverty Reduction Reconciliation, the Honourable Mary Polak. Strategy and seek a meeting with the Minister in May.
Page 4 ubcm.ca Highlights of the Executive Meeting EXECUTIVE RELEASE
• in response to resolution 2011-B101, RESOLUTIONS encourage local governments to conduct inventories of public land for urban agriculture The Committee met and discussed its Terms by sharing examples from other jurisdictions of Reference and the timeline for the 2012 that have undertaken similar inventories. resolutions process, as well as delegate feedback • in response to resolution 2011-B101, and Committee experiences from the 2011 encourage local governments to review policy sessions at Convention, and suggested procurement and business licensing policies improvements for 2012. for the purposes of urban agriculture by sharing the resource guide, Promoting Healthy The Committee made the following Eating and Sustainable Local Food in BC: An recommendations: Action Framework for Public Institutions - • request that Convention Committee allot at Health Authorities, Educational Institutions, least 6.5 hours for policy sessions at the 2012 Childcare Facilities, and Local Governments, Convention, and schedule uninterrupted with BC local governments. blocks of time for debate of resolutions • endorse resolution 2011-B175 on Provincial • consider selected B2 and B3 resolutions as Income Assistance Rates. part of a block during the policy sessions at • in response to a resolution from the 2011 the 2012 Convention Small Talk Forum, write a letter to the • continue to use the electronic voting system Minister of Health regarding concerns about for close votes or at the discretion of the Chair the declining medical services in small • advise Convention Committee of delegate communities; and request a meeting with the feedback expressing confusion about where Minister in May. and when to return electronic voting keypads, and request additional signage to address this
DELEGATION – THE HONOURABLE IDA CHONG, MINISTER OF COMMUNITY, SPORT AND CULTURAL DEVELOPMENT
The Minister, along with senior Ministry staff attended the meeting and discussed the following matters.
Auditor General for Local Government - Update The Minister indicated that the Province expected to pass legislation establishing an Auditor General for Local Government in the legislative session beginning in February, and as such, were beginning preparations to set up the Office and establish the Audit Council. For further information about the appointment process, please see UBCM’s Member Release of February 8, 2012.
Families Agenda • Expert Panel on Tax The Minister advised that in January, the Honourable Kevin Falcon, Minister of Finance announced the appointment of an Expert Panel on Tax to provide analysis and recommendations to the Province on business tax competitiveness, including municipal property taxes on business.
Page 5 ubcm.ca Highlights of the Executive Meeting EXECUTIVE RELEASE
• Internal Ministry Review of Property Taxes Minister Chong also advised Executive of a review of local government revenues currently underway by her Ministry. The review will encompass all municipal and regional district revenues, including taxes, fees, grants and transfers.
For further information about these two initiatives, please refer to UBCM’s Member Release of February 10, 2012.
Community Recreation Program The Minister advised that the $30 million Community Recreation Program, announced at the 2011 UBCM Convention was very popular with local governments, with about 219 applications, representing a total funding request of $110 million, being received. She noted that funding decisions are nearing completion.
Response to UBCM Resolutions The Minister took the opportunity to hand deliver the provincial government’s responses to the 2011 Convention endorsed resolutions. President Slee thanked the Minister.
2011-2012 EXECUTIVE LIST
President Director Heath Slee East Kootenay RD First Vice-President Mayor Mary Sjostrom Quesnel Second Vice-President Director Rhona Martin Columbia Shuswap RD Third Vice-President Vacant Past President Councillor Barbara Steele Surrey Vancouver Representative Councillor Kerry Jang Vancouver GVRD (Metro) Representative Chair Greg Moore GVRD/Port Coquitlam Small Community Rep. Mayor Galina Durant Stewart Electoral Area Rep. Chair Al Richmond Cariboo RD Vancouver Metro Area Councillor Sav Dhaliwal Burnaby Representatives Mayor Peter Fassbender Langley City AKBLG Councillor Wesly Graham Creston LMLGA Councillor Lorrie Williams New Westminster NCLGA Chair Art Kaehn Fraser-Fort George RD SILGA Councillor Harry Kroeker Merritt AVICC Chair Joe Stanhope Nanaimo RD Directors at Large Chair Sharon Gaetz Fraser Valley RD/Chilliwack Councillor Murry Krause Prince George Councillor Claire Moglove Campbell River Mayor Dave Pernarowski Terrace Director Jerrilyn Schembri Peace River RD
Page 6 ubcm.ca Highlights of the Executive Meeting EXECUTIVE RELEASE
EXECUTIVE COMMITTEES
Resolutions Environment Chair Sharon Gaetz, Chair Director Rhona Martin, Chair Chair Greg Moore Chair Sharon Gaetz Councillor Sav Dhaliwal Chair Joe Stanhope Chair Joe Stanhope Chair Al Richmond Councillor Lorrie Williams Convention Mayor Mary Sjostrom, Chair Healthy Communities Councillor Wesly Graham Chair Al Richmond, Chair Director Jerrilyn Schembri Mayor Galina Durant Chair Art Kaehn Councillor Murry Krause Councillor Harry Kroeker Councillor Lorrie Williams Councillor Wesly Graham Presidents Committee Councillor Kerry Jang Director Heath Slee, President Mayor Mary Sjostrom, 1st VP First Nations Relations Director Rhona Martin, 2nd VP Councillor Murry Krause, Chair Chair Greg Moore, GVRD Rep. Mayor Dave Pernarowski Councillor Barbara Steele, Past President Councillor Claire Moglove Chair Al Richmond, Acting Member at Large Mayor Peter Fassbender Councillor Kerry Jang Community Safety Councillor Barbara Steele, Chair Community Economic Development Councillor Sav Dhaliwal Mayor Mary Sjostrom Director Jerrilyn Schembri Chair Art Kaehn Mayor Peter Fassbender Mayor Dave Pernarowski Councillor Claire Moglove Councillor Harry Kroeker Mayor Galina Durant
Page 7 ubcm.ca
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City Hall Peace River Regional District REPORT
To: Chair and Directors Date: February 27, 2012
From: Karen Goodings, Chair - Electoral Area Directors’ Committee Faye Salisbury, Corporate Officer
Subject: ELECTORAL AREA DIRECTORS’ COMMITTEE MEETING RECOMMENDATION
RECOMMENDATION(S):
that the Electoral Area Directors’ Committee recommend to the Regional Board that staff be requested to investigate the options available to encourage water conservation for rural residents through an exchange program for low-flush toilets, similar to the program instituted by the City of Fort St. John.
BACKGROUND/RATIONALE:
The Electoral Area Directors discussed this and wish to investigate the possibility of offering an exchange program for rural residents.
STRATEGIC PLAN RELEVANCE:
N/A
FINANCIAL CONSIDERATION(S):
Approximately three hours of staff time to research and prepare the initial report.
OTHER CONSIDERATION(S):
N/A
Staff Initials: Dept. Head: CAO: Page 1 of 1
Peace River Regional District REPORT
To: Chair and Directors Date: 29 February 2012 From: Kim Frech, Chief Financial Officer
Subject: Strategic Community Investment Funds
RECOMMENDATION(S):
THAT the Regional Board enter into the Strategic Community Investment Funds Agreement with the Province of British Columbia and the Corporate Officer be authorized to sign the agreement.
BACKGROUND/RATIONALE:
In 2009 the Province made a change by replacing the Unconditional Regional District Grant with the increased Strategic Community Investment Funds to assist communities in the difficult economic time. With this new fund there is a requirement to sign an agreement with the Province that requires the Regional District to report by June 30th of each year the use of the funds the previous year. The Peace River Regional District has done the required reporting indicating that the use of the funds was to reduce the tax requisition to the local taxpayer.
The Province has now extended this program for the next three years (2012 – 2014) and a new agreement must be signed.
STRATEGIC PLAN RELEVANCE: N/A
FINANCIAL CONSIDERATION(S):
By not entering into the agreement, the Regional District would have to raise the tax requisition to offset the funds that would not be forthcoming per the attached agreement.
OTHER CONSIDERATION(S): N/A
Staff Initials: Dept. Head: CAO: Page 1 of 1
February 27, 2012
To: All Municipal and Regional District Financial Administrators
Re: Strategic Community Investment Funds
In this difficult economic time, certainty is critical for the Ministry of Community, Sport and Cultural Development and for local governments. Restructuring the small community and regional district and traffic fine revenue sharing grants provides this certainty.
Many local governments rely on a steady stream of grant funding to meet operational requirements and there are frequently concerns with respect to the level of grant funding for the future. Undertaking the Strategic Community Investment Fund 2012-2014 program allows the Province of British Columbia (Province) to strengthen its commitment to local governments.
The Strategic Community Investment Fund 2012-2014 program will achieve the objectives of supporting local government efforts to stimulate local economies and will provide local governments with increased financial certainty while continuing to support investments in community safety for which traffic fine revenue sharing grants are intended. Providing more funding sooner allows local governments to make strategic spending decisions, stimulating local economies and creating local jobs. By detailing the level of funding in the Funds Agreement for each of the next three years, both the Province and local governments are provided with budget certainty for the future. As in past years, the grant amounts will be recalculated as new data is received.
Funding will be provided in a flexible, objective-based approach, enabling the money to flow quickly to communities while ensuring a strong accountability framework. In order to be eligible to receive funds each year, local governments must continue to develop a plan that sets out the intended uses and performance targets for those funds and must report publicly on their plan and progress towards achieving performance targets by June 30 in each following year.
Under the SCIF Agreement, the Province intends to maintain the same level of funding as under the formulas in the Local Government Grants Act. For certainty, transfer amounts will be authorized in each fiscal year, subject to receipt of a report that funds received to date have or are being used for the intended purposes and that public disclosure has or is being complied with in accordance with the Funds Agreement.
Please sign the attached Funds Agreement to indicate your acceptance of the terms and conditions within and return to the Ministry of Community, Sport and Cultural Development as soon as possible, and no later than March 23, 2012.
The Province cannot ensure payment of Funds to local governments submitting signed Funds Agreements after March 23, 2012.
In recognition of the short timeframe to sign and deliver the Funds Agreements, local governments are encouraged to email an electronic version of their signed Agreement.
Electronic copies of a signed Funds Agreement may be emailed to: [email protected].
Hard copy original signed Funds Agreements, along with the Council/Board resolution authorizing entering into the Agreement, may be sent to:
Mailing Address Ministry of Community, Sport and Cultural Development Local Government Infrastructure and Finance Branch PO Box 9838 Stn Prov Govt Victoria, BC V8W 9T1
If you have any questions, please contact Jennifer Richardson at 250-356-9609 or by email at: [email protected].
Sincerely,
“Original signed by”
Don Fast Deputy Minister Ministry of Community, Sport and Cultural Development
STRATEGIC COMMUNITY INVESTMENT FUNDS AGREEMENT
This Agreement made as of ______, 2012,
BETWEEN:
Peace River Regional District (Local Government)
AND:
HER MAJESTY THE QUEEN IN RIGHT OF THE PROVINCE OF BRITISH COLUMBIA represented by the Deputy Minister of the Ministry of Community, Sport and Cultural Development (Province).
WHEREAS:
A. The Province acknowledges that in this difficult economic time, financial certainty is critical for the Province and for local governments.
B. The Province intends to strengthen its commitment to local governments by providing Strategic Community Investment Funds (Funds) over the next three years (2012 – 2014). This is also intended to provide bridge financing until local and provincial economies improve.
C. By clarifying funding levels for the next three years, local governments are provided with the fiscal certainty required to make spending decisions, stimulate local economies and create jobs.
D. The Province and the Local Government acknowledge the importance of reporting to residents on how the Funds are used. Transfers will be authorized using a flexible, purpose and objective-based approach to enable the Funds to flow quickly to communities, while ensuring a strong accountability and reporting framework.
NOW THEREFORE, in consideration of the mutual promises herein, the Local Government and the Province agree as follows:
Provided the Local Government complies with the terms and conditions of this Agreement, transfers will be authorized in the following amounts, for the purposes identified, on or before the date indicated.
Assured Funds Use Date Amount Regional District local government March 31, 2012 $93,329 Basic Grants services June 30, 2012 $140,305 March 31, 2013 $31,110 June 30, 2013 $78,086 June 30, 2014 $109,195
1. CONDITIONS RELATING TO PAYMENTS BY THE PROVINCE Notwithstanding any other provision of this Agreement, the payment of money, or incurrence of an obligation or commitment, by the Province pursuant to this Agreement, is subject to:
(a) there being sufficient monies available in an appropriation, as defined in the Financial Administration Act (R.S.B.C. 1996, c. 138) (the “FAA”), to enable British Columbia in any fiscal year or part thereof when any such payment may be required, to make that payment; (b) Treasury Board, as defined in the FAA, not having controlled or limited, pursuant to the FAA, expenditure under any appropriation referred to in section 1(a); and (c). a report received from the local government that funds received to date have or are being used for the intended purposes and that public disclosure has or is being complied with in accordance with section 2 of this Agreement prior to funds being transferred.
2. ACCOUNTABILITY AND REPORTING TO RESIDENTS (a) Local governments receiving Funds will develop a plan that sets out the intended uses and performance targets for the Funds received from the Province.
(b) By June 30th and in each following year, the Local Government will report publicly on the plan under section 2(a), and progress made toward achieving performance targets for the Funds in accordance with those plans.
3. TERM This Agreement shall commence on the date that it is fully executed by both of the Parties and shall expire on June 30, 2015.
4. USES OF FUNDS If any of these funds are not required for their intend use, the Province reserves the right to redirect the funds for other purposes.
SIGNATURES
This Agreement has been executed on behalf of the Local Government by the duly authorized Corporate Officer pursuant to a resolution of the Council or Board, and on behalf of the Province, by the Deputy Minister, Ministry of Community, Sport and Cultural Development.
HER MAJESTY THE QUEEN IN RIGHT OF THE PROVINCE OF BRITISH COLUMBIA as represented by the Deputy Minister of the Ministry of Community, Sport and Cultural Peace River Regional District Development
Corporate Officer Deputy Minister Ministry of Community, Sport and Cultural Development
PEACE RIVER REGIONAL DISTRICT ALL MEMBERS EVELOPMENT ERVICES D S PARTICIPATE REPORT ON SUBDIVISION WITHIN THE AGRICULTURAL LAND RESERVE (ALR) FILE NO. 32/2012
OWNER: Reg & Sylvia Foster DATE: February 24, 2012 AREA: Electoral Area C LEGAL: SW¼ Section 22, Township 84, Range 20, W6M, PRD LOT SIZE: 64 ha (157 ac) LOCATION: Tea Creek
PROPOSAL To subdivide the quarter-section into four 8 ha (20 acre) and two 16 ha (40 acre) lots. RECOMMENDATION: OPTION 2 THAT the Regional Board refuse the application on the basis that it is not consistent with the North Peace Fringe Area OCP Bylaw No. 1870, 2009.
OPTIONS OPTION 1: THAT the Regional Board support & authorize the application to proceed to the Agricultural Land Commission as there is similar subdivision in the area.
OPTION 2: THAT the Regional Board refuse the application as it is not consistent with the North Peace Fringe Area OCP Bylaw No. 1870, 2009.
LAND USE POLICIES AND REGULATIONS OFFICIAL COMMUNITY PLAN (OCP): Agriculture, By-law No. 1870, 2009 ZONING: A-2 (Large Agricultural Holdings), By-law No. 1343, 2001 AGRICULTURAL LAND RESERVE (ALR): Within BUILDING INSPECTION AREA: Within
SITE CONTEXT The subject property is located between Highway 29N and the Peace River. It is about 17 km (11 miles) northwest of Fort St. John along Highways 97 and 29 and about 1.1 km (0.7 miles) south of the highway, along 2863 Road. The surrounding land has areas of forested cover and open agricultural fields. There are some rural residential subdivision across the road and to the east.
SITE FEATURES LAND: The quarter-section is mostly forested that slopes 20 m (according to the survey submitted by the applicant) down westwards, from the western end to the southeast corner. There is a ~16 acre field on the far western end along 283 Road. STRUCTURES: There is one homesite in the northwest corner. ACCESS: The subject property has road access to 283 Road. SOIL: According to the Canada Land Inventory, the property has Class 5C soils. The applicants had the soils re-assessed by a professional agrologist (Jim Little, P.Ag.) who placed the western 11 ha (27 acres) as Class 5SP soils and the remainder as Class 6 -5 . Class 5 soils have very severe limitations that restrict their capability in producing perennial forage crops, and improvement practices are feasible.
Page 1 of 6 Printed on: ______27-Feb-12 11:02:36 AM Department Head CAO Report prepared by: Jodi MacLean, Land Use Planner File No. 32/2012 Class 6 soils are capable only of producing perennial forage crops, and improvement practices are not feasible. Subclass C denotes an adverse climate; T denotes a limitation due to topography; P denotes stoniness; and S denotes a combination of subclasses. FIRE: Within the Charlie Lake Fire Protection Area.
PREVIOUS APPLICATIONS – SUBJECT PROPERTY None on File
PREVIOUS APPLICATIONS – PROPERTIES WITHIN 100 M APPLICANT: Eugene & Victoria Barton (west of subject property) LEGAL: SE¼ Section 21, Township 84, Range 20, W6M PROPOSAL: To subdivide the quarter to create eight 4.5 acre lots plus a 116 acre remainder. DECISION: ALC approved by Resolution #1456/84 in November 1984. *created Plans 31799 and 33958*
APPLICANT: Fred & June Brown (north of subject property) LEGAL: NW¼ Section 22, Township 84, Range 20, W6M PROPOSAL: Subdivide out seven 4.5 acre and one 6 acre lot from the quarter. DECISION: ALC approved by Resolution #111/2006 in March 2006. *created Plan BCP28817*
APPLICANT: Eugene & Victoria Barton (west of subject property) LEGAL: SE¼ Section 21, Township 84, Range 20, W6M, except Plans 31799 and 33958 PROPOSAL: To subdivide the 116 acre remainder to create two ~55 acre lots and one 5 acre lot. DECISION: ALC approved by Resolution #335/2006 in June 2006. *created Plan BCP27118*
COMMENTS AND OBSERVATIONS OWNERS: It is the intent of the landowners to subdivide the quarter to sell low-density rural residential lots. ALR: The subject property lies within the Agricultural Land Reserve. Therefore, Agricultural Land Commission approval is required. Note: Pursuant to the Agricultural Land Commission Act, an application may not be considered by the ALC unless the Regional Board authorizes the proposal to proceed to the ALC. This is intended to provide local governments with latitude to consider and weigh the local community interests of each application, in addition to its zoning and official community plan. Should the Regional District forward the application to the ALC, the information and recommendation offered by the Regional District is taken into consideration by the Commission but should not be construed as being binding on the Commission’s opinions or decisions. OCP: The subject property is designated ‘Agriculture’ within North Peace Fringe Area OCP Bylaw No. 1870, 2009. This designation has a minimum lot size of 63 ha (155 acres). Therefore, the proposal is not consistent with the OCP. The applicant has submitted an application to amend the OCP to allow the subdivision.
ZONING: The subject property is designated as A-2 (Large Agricultural Holdings Zone) within PRRD Zoning Bylaw No. 1343, 2001. This zone has a minimum lot size of 63 ha (155 acres). Therefore, the proposal is not consistent with the zoning bylaw. The applicant has submitted an application to re-zone the property to allow the subdivision.
Page 2 of 6 File No. 32/2012
BUILDING One of the proposed new parcel lines cuts through the existing driveway and, according to ENCROACHMENT: the airphotos, comes very close to the existing house. This building encroachment would have to be resolved before the subdivision could be approved by the Approving Officer.
IMPACT ANALYSIS AGRICULTURE: The proposed lot configuration would divide the existing pasture field amongst the lots.
CONTEXT: There is similar development across the road, along 283 Road. POPULATION & The proposed subdivision would likely increase the local population by 15 people and 10 TRAFFIC: vehicles.
Page 3 of 6 File No. 32/2012 ALR SUBDIVISION REPORT MAPS FILE NO. 32/2012
North Peace Fringe Area Official Community Plan 1870, 2009 (Map Index)
N
PRRD Zoning Bylaw 1343, 2001 (Map 2-A) N
Page 4 of 6 File No. 32/2012 ALR SUBDIVISION REPORT MAPS FILE NO. 32/2012
Agricultural Land Reserve (Map #94A-025) N
CLI-Soil Classification (Map #94A-06) N
Page 5 of 6 File No. 32/2012
ALR SUBDIVISION REPORT MAPS FILE NO. 32/2012
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Subdivide the existing parcelsintoi-16.3 ha, 4 8 ha, and I - 16 ha parcel.. .Applicant to retain North 16.3 ha parcel as their residence is within this parcel. See attached Agrologist report on agriculture capability There has been a significant change in the agriculture classificaiton for this parcel of land.
CURRENT USE OF LAND (Show information on plan or sketch) List ll existing uses on the parcel(s) and describeall buildings Resdience of applicant and fenced pasture for horses. Site has been used for recreational trails for quading etc.
USES ON ADJACENT LOTS (Show information on plan or sketch)
North Combination of Small acreages and one large acreage with homesite partially in pasture East Hobby ranch used for pasture and residence South Residential site use. Parcel is non arable Potential use would be grazing\ West Small acreages along Road 283. Large parcel on West side has no use being made
DECLARATION
I/we consent to the use of the information provided in the application and all supporting documents to process the application in accordance with the Agricultural Land Commission Act and regulation. Furthermore, I/we declare that the information provided in the application and all the supporting documents are, to the best of my/our knowledge, true and correct, I/we understand that the Agricultural Land Commission will take the steps necessary to confirm the accuracy of the information and documents provided.
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Dare Signature of Ov.’neror Agent Print Name
Please ensure the following documents are enclosed with your application: Application fee payable to the Local Government • Map or sketch showing proposal & adjaccnt uses • Certificate of Title or Title Search Print • Proof of Notice of Application *(See instructions) • Agent authonzation (if using agent) • Photographs (optional)
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A PEACE RIVER REGIONAL DISTRICT ALL MEMBERS EVELOPMENT ERVICES D S PARTICIPATE REPORT ON SUBDIVISION WITHIN THE AGRICULTURAL LAND RESERVE (ALR) FILE NO. 37/2012
OWNER: William & Sandra Wilson DATE: February 29, 2012 AREA: Electoral Area B LEGAL: Section 4, Township 88, Range 19, W6M, PRD LOT SIZE: 256 ha (634 ac) LOCATION: Murdale
PROPOSAL To subdivide the section into two quarter-sections with a half-section remainder. RECOMMENDATION: OPTION 1 THAT the Regional Board support & authorize the application to proceed to the Agricultural Land Commission as the proposal is consistent with the OCP and Zoning bylaws.
OPTIONS OPTION 1: THAT the Regional Board support & authorize the application to proceed to the Agricultural Land Commission as the proposal is consistent with the OCP and Zoning bylaws.
OPTION 2: THAT the Regional Board refuse the application.
LAND USE POLICIES AND REGULATIONS OFFICIAL COMMUNITY PLAN (OCP): Agriculture-Rural, By-law No. 1940, 2011 ZONING: A-2 (Large Agricultural Holdings), By-law No. 1000, 1996 AGRICULTURAL LAND RESERVE (ALR): Within BUILDING INSPECTION AREA: Outside
SITE CONTEXT The subject property is located about 20 km north of Montney, and about 45 km north of the City of Fort St. John, via 271 Road and Prespatou Road. This is an agricultural area of quarter-section or larger-sized properties with numerous productive fields and a very low population density. All nearby housing is lined along Prespatou Road or 264 Road. There are also wooded areas. The surrounding area, which includes Whispering Pine Lake and Murdale Lake just to the south, can also be swampy.
SITE FEATURES LAND: Much of the section is cleared, and generally flat, but there are several wooded areas also. STRUCTURES: There is one homesite, located on the eastern end of the property. ACCESS: The subject property has road access to Prespatou Road. SOIL: Class 4 -5 soils. Class 4 soils have severe limitations that restrict the range of crops or require special conservation practices. Class 5 soils have very severe limitations that restrict their capability in producing perennial forage crops, and improvement practices are feasible. Subclass X denotes a limitation resulting from the cumulative effect of two or more adverse characteristics; W denotes excess water. FIRE: Outside all rural fire protection areas.
Page 1 of 5 Printed on: ______29-Feb-12 2:44:17 PM Department Head CAO Report prepared by: Jodi MacLean, Land Use Planner File No. 37/2012
PREVIOUS APPLICATIONS – SUBJECT PROPERTY None on File
PREVIOUS APPLICATIONS – PROPERTIES WITHIN 100 M None on File
COMMENTS AND OBSERVATIONS OWNERS: It is the intent of the landowners to subdivide the section so that they can down-size their farming operations and either give quarter-sections to their children or sell them to nearby farmers. ALR: The subject property lies within the Agricultural Land Reserve. Therefore, Agricultural Land Commission approval is required. Note: Pursuant to the Agricultural Land Commission Act, an application may not be considered by the ALC unless the Regional Board authorizes the proposal to proceed to the ALC. This is intended to provide local governments with latitude to consider and weigh the local community interests of each application, in addition to its zoning and official community plan. Should the Regional District forward the application to the ALC, the information and recommendation offered by the Regional District is taken into consideration by the Commission but should not be construed as being binding on the Commission’s opinions or decisions. OCP: The subject property is designated ‘Agriculture - Rural’ within Rural OCP Bylaw No. 1940, 2011. Because the proposal meets the minimum parcel size requirements of 63 ha (155 acres), it is consistent with the OCP.
ZONING: The subject property is designated as A-2 (Large Agricultural Holdings Zone) within PRRD Zoning Bylaw No. 1000, 1996. Because the proposal meets the minimum parcel size requirements of 63 ha (155 acres), it is consistent with the zoning bylaw.
IMPACT ANALYSIS AGRICULTURE: The proposal would reduce the size of an agricultural parcel. The proposal would create quarter- sections which are easier for farmers to purchase or rent.
CONTEXT: The area has predominately quarter-section sized parcels or larger. The proposal is consistent with this development pattern.
POPULATION & The creation of two additional quarter-sections, if developed, would increase the local population TRAFFIC: by 6 people and 4 vehicles.
Page 2 of 5 File No. 37/2012 ALR SUBDIVISION REPORT MAPS FILE NO. 37/2012
Rural Official Community Plan 1940, 2011 (Map 6) N
PRRD Zoning Bylaw 1000, 1996 (Map Index) N
Page 3 of 5 File No. 37/2012 ALR SUBDIVISION REPORT MAPS FILE NO. 37/2012
Agricultural Land Reserve (Map #94A-066) N
CLI-Soil Classification (Map #94A-10) N
Page 4 of 5 File No. 37/2012
ALR SUBDIVISION REPORT MAPS FILE NO. 37/2012
Air Photo
Page 5 of 5
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PROPOSAL (Please describe and show on plan or sketch) i,t JL & i e i I - at’CJ. &Lh) &- t4— &L&-L11i 4A2 it) 1L’2e 2’, cLui€U d)L yLd r1 4 f3 Lt/ / M ‘iLl 1/’/ a- 1’J W J7 u fJD i , ?% &lDLLPfl €241 d. L1J Lfit-L t &&ii ,/ 2ttf diiJy -t &Aii ILwi 4 /1± tLLLIL [ii 11IM,I aJfl4i Jug an/fl 4ii i -- i9
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List jj existing uses on the parcel(s) and describe all buildings LLUtZI-- ti 4IsLd4, /‘- 2S’- 1? 1L)bf? L()fiJJJ’n - L1 cL at —t41-1) JiZ4nd ‘w.t e4A tL4 q dy ( i)II/ €!M4dg.
USES ON ADJACENT LOTS (Showinformation on plan or sketch) C/ Of /94 North // 1 7 ?a4ini -p,t4 2t& WI/o q 4 East SLC. ‘ZcAAnpCL 3 — / - South ‘ 6L4’v7Ut-L — West ee. .((- (7 ruc4 Ltai P&uJe1ei
DECLARATION
I/we consent to the use of the information provided in the application and all supporting documents to process the application in accordance with the Agricultural Land CommissionAct and regulation. Furthermore, I/we declare that the information provided in the application and all the supporting docwnents are, to the best of my/our knowledge, true and correct. I/we understand that the Agricultural Land Commission will take the steps necessmy to confirm the accuracy of the information and documents provided. ‘3 5 Date Signature of ner or Agent Print Name OL izs 9, t-t-’i- , P. W i 1CnJ Date Signature of Owner orAgent Print Name
Date Signature of Owner or Agent Print Name
Please ensure the following documents are enclosed with your application: • Application fee payable to the Local Government • Map or sketch showing proposal & adjacent uses • Certificate of Title or Title Search Print • Proof of Notice of Application *(See instructions) • Agent authorization (if using agent) • Photographs (optional)
Appilcationby a Land Owner 2 2003 Al
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C 54
Peace River Regional District REPORT
To: Board of Directors
Date: February 29, 2012
From: Jeff Rahn, Manager of Solid waste Services
Subject: Sale of Regional District Assets – Recycling Containers
RECOMMENDATION(S): That the Regional Board accepts the publically-tendered bid from Terra Nova Enviro Transport Ltd. to purchase 16 - 8 cubic yard and 10 – 4 cubic yard recycling containers for the price of $100.00 per container plus applicable taxes.
BACKGROUND/RATIONALE: Several recycling bins were acquired under a previous recycling contract with Recycle-Plus in Grande Prairie, but were decommissioned when the Regional District subsequently contracted its recycling services to Fort St. John Eco-Depot Recycling Ltd., which deployed a different type of container system. The obsolete containers have been in storage for several years.
Recently, Terra Nova Enviro Transport Ltd. expressed interest in acquiring several of the containers for use in the Grande Prairie area. The company was advised that the Regional District would have to publically offer the containers for sale by way of sealed bids. Staff undertook this process by advertising the offer nationally on MERX and provincially on BC Bid.
Only one bid was received, from Terra Nova, offering to purchase 16 – 8 cubic yard containers for $100.00 per container. Shortly after the February 27, 2012 bid closing date, Terra Nova offered to purchase an additional 10 – 4 cubic yard containers, also for $100.00 per container, and is therefore included in the recommendation.
STRATEGIC PLAN RELEVANCE: None.
FINANCIAL CONSIDERATION(S): The sale of these assets will result in supplemental revenue to the 2012 Solid Waste Management budget of $2,600.
OTHER CONSIDERATION(S): None.
Staff Initials: Dept. Head: CAO: Page 1 of 1 Peace River Regional District REPORT
To: Chair & Directors Date: February 27, 2012
From: Trish Morgan, Manager of Community Services
Subject: Charlie Lake Fire Department Transition to PRRD Direct Service
RECOMMENDATION(S): Option 1 THAT the Regional Board directs staff to begin negotiations with the Charlie Lake/Grandhaven Fire Protection Society to contract with the Society the continued management and administration of the Charlie Lake Fire Protection Service.
Option 2 THAT the Regional Board resolves to continue to proceed with the transition for the Regional District to directly administer and manage the Charlie Lake Fire Protection Service effective April 1, 2012.
BACKGROUND/RATIONALE: The Board asked for a copy of presentation provided by Doug Allen, President of the Charlie Lake/Grandhaven Fire Protection Society, please see attached; and The Board asked staff to provide an update report on the background of the situation and the current progress of the transition plan for the benefit of new Directors.
The Charlie Lake/Grandhaven Fire Protection service has been operated for almost 30 years by a non- profit society – first by the Charlie Lake Community Club and later by the Charlie Lake/ Grandhaven Fire Protection Society. At the February 24, 2011 Board meeting the Charlie Lake/Grandhaven Fire Protection Society attended the meeting as a delegation and requested that the Regional District consider taking on the Society’s role in delivering the service in part because the burden of responsibility was too much for a volunteer organization. In the weeks prior to that delegation there was a public outcry in which the public requested that the Regional District assume administrative control of the service. The Board resolved to give one year’s notice to the Society that the Regional District no longer wished to contract with the Society to administer the service.
Since February 24, 2011 staff has been moving forward with plans to transition the fire protection service over to a service directly operated and administered by the Regional District including the commissioning of a report on the Charlie Lake Fire Protection Service, hiring an Assistant Fire Chief and conducting interviews for a Fire Chief.
Overall, citing Dave Mitchell & Associate’s report, “Given modern issues related to liability, accountability and oversight for fire departments, it is fair to say that the existing system has become outmoded” and that volunteer fire departments across the province are facing similar challenges to Charlie Lake in managing issues related to liability, regulatory requirements and volunteer management.
STRATEGIC PLAN RELEVANCE: The transfer of the Charlie Lake Fire Department was identified as an operational priority for the Community Services Department in the Board’s 2012 Strategic Plan.
Staff Initials: Dept. Head: CAO: Page 1 of 7 Report – Chair and Directors March 2, 2012
FINANCIAL CONSIDERATION(S): To date the Regional District has spent $73,426.40 in studies, meetings and recruitment leading towards assuming direct management and administrative responsibility for the Charlie Lake Fire Service, plus significant Regional District staff time by the CAO, the Deputy CAO, the CFO, the Corporate Officer, the Manager of Community Services, and the Assistant Fire Chief. Addition direct costs for transition are estimated to be minimal (under $25,000).
OTHER CONSIDERATION(S): A copy of the implementation plan approved by the Board on August 25, 2011 has been included and updated for your review in addition to a brief synopsis of the activities undertaken by the Regional District since the public meeting hosted by the Society and Fire Department on February 1, 2011.
Page 2 of 7 ______
F[ 23 Presentationto PRRDFeb23 2012 ( UAV’SO CnEEK, —-- 44it iCi.L- Introductions Firefighter Braion-Rottb1€, Firefighter Dave Shipley, Firefighter Heidi Member of the Advisory Committee Brad Sperling. Myself Douglas Allen Captain and Safety Officer and Society President.
Failurebythe PRRDBoard,Administrationand staffto recognisethe valueofthe FireService providedto the residentsof CharlieLake.
I am not a politician. However, I have watched and worked with some people in
the political realm that Iadmired Wayne Gretzinger, Frank Oberle Jay Hilland Richard Nuefeld. To me these are men of integrity, honesty and people having
the common touch. I expect politicians to represent their constituents to the best of their ability. Within this regional district we have politicians who, because of the nature of the organization bring two agendas to the table the needs and wants of their own municipalities and then the needs and wants of the Region. This means that the rural residents are secondary to the Municipalities. Further very few people in the rural area are able to participate in the active life of the region because of their work commitments. It is the responsibilities of all elected officials to fairly represent all of their constituents. Another thing to remember in the north when looking at people for both political office and PRRDstaff positions is that many of our best and most capable residents work either for themselves or for the large industrial conglomerates and there are few well educated, well qualified people here who would change a $200,000 income to work for a local Government. It is very difficult to attract and retain people in the north. One common event is that very well trained and competent individuals are promoted out of our area. Taxpayers expect to get the best service from their local government but at the best price. That is where you come in you are trying to find the best people to do the best job at the best price. Not an easy task. You have in the CLFDa group of local people who are providing an excellent service at a very economical price that politicians and staff have attempted to manipulate, underfund, under support, and bring to the point of extinction. Iwish to bring to
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The men and women who make up the volunteer group at the CLFDare the heart and soul of the organisation. These volunteers expressed their concerns to the CAOMarch 24 2011 there has not been another face to face meeting since then. There have been some emails to tell us what is happening. The only item of significance that happened was where we were offered a place at the interview table for the Asst Chief position. I insisted that we have two places and that was finally agreed to. It turned out to be moot point because of work commitments no one else could join me. The volunteers came in for commendation in the Mitchell Report and they were recognised for their service, qualifications, dedication, training etc. In any volunteer organisation the group only works with the cooperation and enthusiasm of the whole group. It is vital is this context to recognise that our group is available 24/7 to respond to any kind of emergency. In the last few months we have dealt with an Ambulance assist Cardiac Arrest, structural fires, alarms ringing, School Visits, MVAand a host more. The community acknowledges us for the work that we do. The members of the community said in Feb 2011 that they can go to work in the morning knowing that there is someone available to help their family in an emergency. There is a brotherhood that develops in the EDwhere each person can hold the life of another in their hands. We are always looking out for each other. The Provincial Government recognises this as does the Federal Government. What does the PRRDdo? There is no meaningful recognition, there is antagonism, constant bickering over budget, disrespect, and in the current situation the assumption that we will continue to do our job regardless of all the pitfalls the PRRDputs upon us. Madam Chair at a meeting in Feb2011 in response to a question about the CLFD,you said in my hearing there will always be a FDat the lake. I am sure that you believe that but your staff do not appear to follow those ideas. The latest concern is the hiring of the new Fire Chief. I have been informed that
this is an Administration concern and I should not speak about it. Iam amazed that the Constitutional Right of Freedom of Expression is not acknowledged by
the PRRDstaff. Iand all my fellow volunteers are very concerned about the way
our Chief is being treated. For the new Board members Iwill briefly outline my concerns. We already have a fully BCqualified Chief. The CADinsisted that he could not roll the position over to the PRRDbecause Chief Pinkerton is employed by the CLGFPS.Therefore, even though his salary has come from the PRRD
through the society he has to go through the application process. I have on at least 3 occasions explained to the CADthat not employing the current Chief would seriously affect the CLFD.On one other occasion the CAOand Director Hadland met with a group of community members who expressed very candidly the need to maintain the Chief in his position. I do not know if the Directors are giving the CADcorrect guidelines or there is some other reason for the CAOto follow a course that does not maintain the current chain of command and are actually damaging the confidence of the volunteers in the leadership of the PRRD.
The PRRDhad to make changes to its administrative structure after the tragic death or one of its employees. Ever since that time we the Society has not received the cooperation from the PRRDstaff that we had prior to that event. Ido
not want to go on a witch hunt here but Ithink the Board members need to look at their Administration structure..
Madam Chair at the Feb 2011 public meeting we asked you to help resolve the difficulties with the Administration or take over the Department. Shortly after that meeting we received notice that the PRRDwould take over the FDon April 1 2012. Then the Mitchell Report was commissioned. In that report there were a few items for the FDto correct which we have worked on. The list of recommendations in the report were preceded by concerns about the PRRD relationship with the FD. I suggest, Madam Chair that you need to revisit the current situation as it is not working well, review the 2011 public meeting and consider the following. The CLGFPShas adjusted its constitution to include members of the public to constitute the Advisory Committee. Director Hadland and the CAOhave met with
this group and the Director agreed to work with them. I suggest that you reconsider the notice that you sent to us one year ago. We will continue to run the CLFDwith the Assistant Chief employed by PRRDas our liaison person and a member of the CLFD.Further that the PRRDstaff be given a different mandate about their interactions with the EDand their concerns for Public Safety.
Madam Chair at meeting held at this time last year you publicly stated from that
seat There will always be a Fire Service at Charlie Lake. I now challenge you to live up to that remark.
Iwill now hand over the speakers position to the Volunteers spokesman and then to other members of our delegation Report – Chair and Directors March 2, 2012
Charlie Lake Fire Implementation Plan ~ Approved by Board on August 25, 2011 ~
Timeline Action Status September 2011 1) Develop position specifications and conduct a wage Completed survey to establish wage rate for new Assistant Chief/Training Officer position. 2) Initiate discussions with the Society regarding a Completed September transition plan. October 2011 3) Meet with the Area B & Area C Directors and Information provided via email, volunteer fire fighters to review the position comments provided back from description and provide an opportunity for feedback. Society 4) Advertise and publicly post Assistant Chief/Training Completed Officer position for 30 days. 5) Finalize plans and begin preparations for the Met with Society & Chief in transfer of administration of the Fire Department November, no information from the Society to the PRRD (ongoing until provided back to RD completed before April 1, 2012). 6) Commence formal review of bylaws and In progress development of bylaw to implement the new governance structure. November 2011 7) Receive applications for the position of Assistant Completed Chief/Training Officer to have PRRD staff person in place for January 2012. 8) PRRD prepare 2012 budget for Charlie Lake Fire Completed, no information Service provided to RD from Society or Chief on items suggested for inclusion into 2012 budget January 2012 9) Assistant Chief/Training Officer commences new Completed PRRD position and completes PRRD staff orientation. 10) Develop position specifications and conduct a wage Completed survey to establish wage rate for Fire Chief position. 11) Advertise and publicly post Fire Chief position for 30 Completed days. 12) Introduce new bylaws and/or amendments to Bylaw still under development existing bylaws in force. February 2012 13) Conduct interviews and select applicant for position Completed of Fire Chief to begin working for the PRRD in April 2012. March 2012 14) Complete transfer of administration of the Fire Department from the Society to the PRRD.
April 2012 15) PRRD assumes responsibility for governance, administration and operation of the Charlie Lake Fire Service. 16) Commence first Operations Committee meeting and develop and action plan and timeline to implement remaining recommendations in particular those with respect to inspection, public education and recruitment. September 2012 17) Advertise for Fire Services Advisory Committee (FSAC) members for 30 days. 18) Page 3 of 7 Report – Chair and Directors March 2, 2012
October 2012 19) Conduct strategic planning session with Operations Committee, volunteer fire fighter representatives, senior fire officers, FSAC and Electoral Area B & C Directors. November 2012 20) Develop 2013 and 5 year budget plan for presentation to the FSAC in November 2012
Page 4 of 7 Report – Chair and Directors March 2, 2012
Charlie Lake Fire Service
~ Timeline of Significant Activities ~
February 1, 2011 Charlie Lake/Grandhaven Fire Protection Society hosted a meeting at the Pomeroy Hotel to garner support from the public for an increase in their budget to provide for full-time firefighters. Public posed question around whether the Regional District could operate the service directly. Meeting attended by over 300 residents, Director Goodings, Director Hadland and Trish Morgan.
February 24, 2011 Doug Allen, President of the Charlie Lake/Grandhaven Fire Protection Society, and Fire Chief Pinkerton, attended the PRRD Board meeting as a delegation requesting an increase in the 2011 budget to provide for 2 full-time firefighters. Mr. Allen also made a request at the meeting that in the interest of public safety and of maintaining fire protection service in Charlie Lake, that the Regional District consider taking on the society’s role in delivering the service. The Board resolved:
MOVED by Director Hadland, SECONDED by Director Ackerman a) that the Regional Board give notice to the Charlie Lake / Grandhaven Fire Protection Society (the service provider), as per the Charlie Lake Fire Agreement, that the Regional District no longer wishes to contract with the Society to administer the service; and b) that staff be directed to prepare a board report with recommendations on how this service can be continued.
March 10, 2011 The PRRD provided official notice to the Society that as of April 1, 2012 the Peace River Regional District will directly operate the fire protection service in Charlie Lake and the Society will no longer be contracted to provide this service.
March 24, 2011 As part of the Annual Financial Plan the Board adopted the 2011 Charlie Lake Fire Department budget with the recommendation that the budget be reduced to $475,311.
Fred Banham attended Charlie Lake Fire Department practice to answer questions surrounding the service, the budget, the future Fire Service Review study and the decision of the PRRD to take on the responsibility, at the request of the Society, to manage and operate the service.
March 31, 2011 Fred Banham provided email update to Mr. Allen and Chief Pinkerton on commitment to: 1) include the volunteers in the process to identify options for the management and administration of the future fire protection service; 2) communicate with the volunteers the actions, progress and considerations in the administrative review leading to a new management model; and 3) communicate with the Board of Directors the feelings of the volunteer firefighters about the decisions made by the Board in relation to the Charlie Lake fire service. Emails were sent out 15 times between April and August to keep the department and Society appraised of the status of the study and related activities.
Page 5 of 7 Report – Chair and Directors March 2, 2012
April & May 2011 The PRRD issued a Request for Proposal for a Fire Service Review on the Charlie Lake Fire Protection Service to review the current service and make recommendations on how to move forward with the transition of the PRRD directly managing and operating the service. Dave Mitchell & Associates was contracted to conduct the review.
May 19, 2011 Fred Banham attended with Dave Mitchell & Associates’ team to the Charlie Lake Fire Department practice to introduce them to the consultants and for the consultants to provide information on what they will be studying and how the volunteers could be involved in the review process.
July 6, 2011 The PRRD hosted a public meeting at the Pomeroy Hotel to provide an update on the service review, to gather ideas and to address concerns and questions from the public.
August 25, 2011 Dave Mitchell & Associates presented the “Charlie Lake Fire Department Governance, Administration and Operational Review” to the Board. Throughout the process of developing the report the President of the Society, the Fire Chief and the volunteers were engaged by the consultants on several occasions to gather their ideas, understand their concerns and provide their input into the Review.
Staff presented an implementation plan based on Dave Mitchell’s report. The Board resolved:
MOVED by Director Hadland, SECONDED by Director Ackerman THAT the Regional Board authorize staff to proceed with implementing the following steps based upon the Dave Mitchell & Associated August 2011 report “Charlie Lake Volunteer Fire Department: Governance, Administrative and Operations Review.”
* please see attached implementation plan above
September 14, 2011 Fred Banham and Trish Morgan met with Mr. Allen to discuss in more depth what the PRRD managing and operating the fire department means, the positions of Fire Chief and Assistant Fire Chief and how this fits into the PRRD organizational chart and the transfer of accounts (i.e., phone, Hydro, cell phones, etc.). Mr. Allen inquired about providing input in the 2012 budget for the department and was encouraged by staff to provide information on essential items that may need replacement. Implementation plan approved by the Board was provided to Mr. Allen.
October 2011 Position of Assistant Fire Chief posted for 1 month on various websites and newspapers.
November 7, 2011 Fred Banham and Trish Morgan met with Mr. Allen and Chief Pinkerton to again discuss in more depth what the PRRD managing and operating the fire department means, the positions of Fire Chief and Assistant Fire Chief and how this fits into the PRRD organizational chart and the transfer of accounts. Staff encouraged Mr. Allen and Chief Pinkerton to provide information on essential items that may need replacement for consideration into the 2012 budget, however noted that the Page 6 of 7 Report – Chair and Directors March 2, 2012
budget for the Charlie Lake Fire Department was now the responsibility of the PRRD. Mr. Allen again requested that the current Chief be appointed to the PRRD Fire Chief position and that he should not have to go through the formal application process. Mr. Allen stated that if the PRRD appoints/hires an Assistant Fire Chief, the Society was not sure if they would accept him in the hall unless the current Chief is appointed to the PRRD Fire Chief position. Staff reiterated that anyone interested in either position would need to make an application and go through the standard hiring process that anyone applying for work with the Regional District would have to do.
November 23, 2011 Interviews for Assistant Fire Chief conducted via Skype, one candidate passed interview and was invited to meet with staff in person.
December 8, 2011 After meeting with staff in person, touring the fire protection area, and meeting with volunteers, Stuart Larson was offered the position of Assistant Fire Chief.
December 13, 2011 Fred Banham attended a meeting with the Charlie Lake Fire Department volunteers and provided them with an update on where the PRRD was in the process to transition the fire department over to the PRRD. At this meeting it became apparent that there had been a communication breakdown as the Society has not been providing the regular updates from the PRRD back to the firefighters as intended.
January 2012 Assistant Fire Chief commences new position. Position of Fire Chief posted for 1 month on various websites and newspapers.
February 2012 Applications received and qualifications reviewed for position of Fire Chief. Interviews offered to four most qualified individuals.
As of February 22 there has been a lack of cooperation on behalf of the current Fire Chief to involve the PRRD's Assistant Fire Chief in the day-to-day operations. Until April 1, the responsibility to manage the day-to-day operations of the department are that of the current Chief reporting to the Society. If the Society and current Chief do not want the PRRD's employee working with them the PRRD is not going to force anything on the Society until the management is the responsibility of the PRRD (April 1). The Assistant Fire Chief has attended many of the practices since he started work on January 3 and is conducting much transition work without onsite access. To date the Society has not provided any information on the accounts or warranties that may need to be transferred.
February 23, 2012 Mr. Allen along with three volunteer fire fighters from the Charlie Lake Volunteer Fire Department attended the PRRD Board meeting as a delegation requesting that the PRRD cease with the transition to take over the direct management and administration of the Charlie Lake Fire Department and that the Charlie Lake/Grandhaven Fire Protection Society would like to continue to manage the department.
Page 7 of 7 Peace River Regional District REPORT
To: Chair and Directors
Date: February 27, 2012
From: Faye Salisbury, Corporate Officer
Subject: Group Insurance for Elected Officials
RECOMMENDATION: that the Regional Board authorize the Electoral Area Directors to participate in the Union of British Columbia (UBCM) Group Insurance coverage with all associated costs charged to the Legislative- Electoral Areas function by giving three readings; permission to adopt and adoption to “Remuneration and Expense By-law No. 2004, 2012.”
BACKGROUND/RATIONALE: UBCM offers a Group Insurance package for Elected Official. The elected officials have until March 31, 2012 to enroll. To sign-up for this insurance, there must be at least three elected Electoral Area Directors enrol with a three-year commitment. The Electoral Area Directors have discussed this and wish to enroll.
STRATEGIC PLAN RELEVANCE: N/A
FINANCIAL CONSIDERATION(S): The approximate cost per Director per year is $1,221, depending on the coverage requested.
OTHER CONSIDERATION(S): N/A
Staff Initials: Dept. Head: CAO: Page 1 of 1 PEACE RIVER REGIONAL DISTRICT By-Law No. 2004, 2012
A by-law to provide for payment of remuneration and expenses to the Chair, Directors, Alternate Directors, and Commissioners
WHEREAS the Local Government Act provides for the payment of remuneration and expenses to the Chair, Directors, Alternate Directors and Commissioners of a Regional District;
NOW THEREFORE the Regional Board of the Peace River Regional District, in open meeting assembled, enacts as follows:
1. "Remuneration and Expense By-law No. 1988, 2011" is hereby repealed.
2. The Chair shall be paid an additional annual indemnity of $12,700.
3. The Vice-Chair shall be paid double the meeting fee when acting on behalf of the Chair.
4. The Electoral Area Directors shall be paid an annual indemnity of $11,700 charged to the function of Electoral Area Administration.
5. The Electoral Area Directors shall be authorized to participate in the Union of BC Municipalities (UBCM) Group Insurance package for Elected Officials with all associated costs charged to the function of Legislative – Electoral Area.
6. The Chair, Directors and Alternate Directors, on submission of claim forms, shall be remunerated for attendance at regular meetings, special meetings, committee meetings and for each day of attendance at other meetings or on business whether in or out of the region as specifically authorized by the Regional Board as follows:
a) Meeting Fees – Includes electronic (telephone, video & web) meetings i) $100 for any meeting day lasting up to four hours; ii) $140 for any meeting day lasting between four and six hours; iii) $209 for any meeting day lasting between six and eight hours; iv) $259 for any meeting day lasting over eight hours.
b) Per Diem $125 per day while on Regional District business outside of the Regional District.
c) For the purposes of 6a) the time spent travelling to and from a meeting shall be included in calculating the duration of the meeting day.
7. Internet The Regional District recognizes the need for Director internet access and shall provide the following to its Directors: i) pay a flat fee of $25 per month to all Directors toward the cost of high-speed internet service to ensure the ability to receive Regional District communications and access to other local government associations and agencies;
ii) pay the full cost of internet service for the Regional District Chair to ensure ability to receive all communications from the Regional District and other agencies pertaining to the position of Chair;
iii) purchase satellite internet equipment hardware to enable Directors that do not have alternate means of acquiring high-speed internet to hook up to high-speed internet. 1
Peace River Regional District By-law No. 2004, 2012
8. The Charlie Lake Local Community Commissioners, on submission of claim forms, shall be remunerated for attendance at regular meetings, special meetings, committee meetings and for each day of attendance at other meetings or on business whether in or out of the region as specifically authorized at the rate of $110 per meeting day.
9. All payments shall be made by way of electronic transfer of funds.
10. No claims shall be payable if submitted later than one month after the end of the fiscal year in which they were incurred.
11. One third of all remuneration paid to the Chair, Directors and Alternate Directors and Commissioners of the Regional District shall be considered to be an allowance for expenses incidental to the discharge of his or her duties as Chair, Director, Alternate Director, and Commissioner as the case may be.
12. Notwithstanding the generality of Sections 2, 3, 4, 5 and 6 of this by-law, the Chair, Directors, Alternate Directors, and Commissioners shall be reimbursed for all reasonable travelling expenses incurred by them in the course of attending to the authorized business of the Regional District at the following rates: a) Use of personal vehicle - per current rate adopted by the Regional Board b) Actual accommodation and reasonable incidentals on production of receipts.
13. There shall be an adjustment to all annual indemnity rates and meeting fees by a percentage amount equal to the October Consumer Price Index (CPI) of BC each year. Adjustments shall take effect January 1 each year starting 2013 based on the prior October’s reported CPI rate.
14. This by-law shall take effect and force on the first day of April, 2012.
15. This by-law may be cited for all purposes as "Remuneration and Expense By-Law No. 2004, 2012."
READ A FIRST TIME this day of , 2012. READ A SECOND TIME this day of , 2012. READ A THIRD TIME this day of , 2012. ADOPTED this day of , 2012.
CERTIFIED a true and correct copy THE CORPORATE SEAL of the Peace of "Remuneration and Expense By-law River Regional District was hereto affixed in No. 2004, 2012." the presence of:
Faye Salisbury Karen Goodings, Chair Corporate Officer
Faye Salisbury Corporate Officer
Peace River Regional District REPORT
To: Chair and Directors Date: 29 February 2012 From: Kim Frech, Chief Financial Officer
Subject: 2012 Financial Plan
RECOMMENDATION(S):
1. THAT the Regional District Board give 1st reading to the 2012 Financial Plan, Bylaw No. 2002, 2012.
2. Financial Plan presentation.
3. THAT the Regional District Board give 2nd reading to the 2012 Financial Plan, Bylaw No. 2002, 2012.
BACKGROUND/RATIONALE:
The Board must adopt the Financial Plan March 31 each year.
After this first presentation to the Board, the Chief Financial Officer will be holding Financial Plan Open Houses from 1:00 PM to 3:00 PM as follows:
x Fort St. John: Monday, March 12th, x Chetwynd: Tuesday, March 13th, x Dawson Creek: Wednesday, March 14th
STRATEGIC PLAN RELEVANCE:
All activities included in the Strategic Plan are included in the Financial Plan and the approval of the Financial Plan enables undertaking plans and projects included.
FINANCIAL CONSIDERATION(S):
The Financial Plan must be adopted to continue operations of the Regional District.
OTHER CONSIDERATION(S): N/A
Staff Initials: Dept. Head: CAO: Page 1 of 1 PEACE RIVER REGIONAL DISTRICT
By-Law No. 2002, 2012 ______
A By-law of the Peace River Regional District to authorize the Annual Financial Plan for the year 2012 ______
The Regional Board of the Peace River Regional District, in open meeting assembled, enacts as follows:
1. Schedule "A", “B” and “C” attached hereto and forming part of this by-law are hereby adopted and comprise Annual Financial Plan of the Peace River Regional District for the year ending December 31, 2012
2. This by-law may be cited for all purposes as the "Annual Financial Plan By-law No. 2002, 2012."
3. Appendix "A" is provided for information purposes.
4. This by-law shall take effect upon the date of registration in the office of the Inspector of Municipalities.
READ a FIRST TIME this day of , 2012.
READ a SECOND TIME this day of , 2012.
READ a THIRD TIME this day of , 2012.
ADOPTED this day of , 2012.
CERTIFIED a TRUE and CORRECT THE CORPORATE SEAL of the COPY of "Annual Financial Plan Peace River Regional District was By-law No. 2002, 2012." hereto affixed in the presence of:
______Faye Salisbury, Karen Goodings, Chair Corporate Officer
______Faye Salisbury, Corporate Officer 2012 Financial Plan Summary
29-02-121:18 PM 2012 Financial Plan Summary
Table of Contents
Page/Slide 3 Statements and Goals
4 Types of Services
5 2010 Financial Plan
6 Changes to Financial Plan
7 Requisition
8 Requisition & Assessment Change
9 Fire Protection
10 Solid Waste
11 Water & Sewer Systems
12 Long Term Debt
13 Payroll
29-02-121:18 PM 2012 Financial Plan Summary
Statements and Goals
The Peace River Regional District is governed by the Local Government Act, the Community Charter and various other Provincial Acts and Regulations.
Local Governments cannot have a deficit budget and must balance the budget.
Regional District's operate with "functions" and cannot move funds from one function to another.
One of the difficulties when preparing a Regional District budget is that the tax rates vary for all municipal and electoral area participants as well as for the individual service areas. This means that the theory of applying one tax rate or one set percentage of increase is not something that can be achieved.
Another factor that effects the preparation of the budget and the tax rate is the prior year surplus. For Regional Districts the surplus must be carried over to the following year. This can drastically affect the tax rate from year to year - if the surplus is up the tax rate is down and vice versa.
Page 3
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Types of Services
Legislative and Administration
All taxpayers participate in these functions paying the same rate with the exception of Legislative Electoral where only the Electoral Areas participate with all areas paying the same rate.
Regional Services
All taxpayers participate in these functions paying the same rate. Sub-Regional Services
Partnerships are formed between electoral areas and/or with municipalities to establish a service area and only the taxpayers in those service areas pay the taxes for that specific service.
Local Services
Only the taxpayers participating in that specific service are taxed.
Page 4
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2012 FINANCIAL PLAN
EXPENDITURES REVENUE Legislative & Administration $ 4,434,737 Requisition / Parcel Tax $ 22,012,729 Fair Share & Gas Tax $ 36,241,749 Grants $ 3,219,590 Regional Services $ 18,241,771 Borrowing Proceeds $ 3,130,362 Sub-Regional Services $ 8,493,115 Transfer from Reserves $ 1,836,761 Water & Sewer Services $ 860,939 Prior Year Surplus $ 4,837,118 Local Services $ 14,895,272 Other (incl. Fair Share) $ 48,131,024 $ 83,167,583 $ 83,167,584
Financial Plan - Expenditures Financial Plan - Revenues
40,000,000 60,000,000
50,000,000 30,000,000 40,000,000 20,000,000 30,000,000
10,000,000 20,000,000 10,000,000 0 -
Page 5
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Changes to Financial Plan Requisition Is Budget % Requisition % % of Budget Change Change
2012 $ 83,167,583 11% $ 22,012,729 8% 26% 2011 $ 74,620,177 -12% $ 20,395,713 25% 27% 2010 $ 84,619,344 14% $ 16,332,546 8% 19% 2009 $ 74,351,991 16% $ 15,173,047 5% 20% 2008 $ 63,941,476 14% $ 14,464,065 -5% 23% 2007 $ 56,212,777 $ 15,186,302 27%
Some of the functions contributing to the change between the 2011 and 2012 Budgets (+/- $200,000) 1110 Legislative - Regional 210,000 1210 Administrative - Fiscal & Other (Fair Share) 3,070,000 4300 Solid Waste 3,548,000 7140 Chetwynd Recreation Complex (220,000) 7130 Chetwynd Leisure Centre 1,436,000 7131 North Peace Leisure Centre 422,000 8000 Fiscal Services - MFA Debt 250,000 6-4205 Harper Imperial Sewer (990,000) 7,726,000 Page 6
29-02-121:18 PM 2012 Financial Plan Summary
Requisiton Increase 2012 2011 (Decrease)
Chetwynd $ 1,306,897 $ 1,391,182 $ (84,285) -6%
Dawson Creek $ 1,567,840 $ 1,561,078 $ 6,762 0%
Fort St. John $ 2,393,833 $ 2,196,276 $ 197,557 9%
Hudson's Hope $ 151,437 $ 116,203 $ 35,234 30%
Pouce Coupe $ 63,943 $ 62,502 $ 1,441 2%
Taylor $ 212,614 $ 198,865 $ 13,749 7%
Tumbler Ridge $ 357,920 $ 304,551 $ 53,369 18%
Area B $ 1,682,512 $ 1,540,608 $ 141,904 9%
Area C $ 520,088 $ 502,384 $ 17,704 4%
Area D $ 776,073 $ 614,530 $ 161,543 26%
Area E $ 745,780 $ 621,142 $ 124,638 20%
Local Services $ 12,233,794 $ 11,286,395 $ 947,399 8%
TOTAL $ 22,012,729 $ 20,395,716 $ 1,617,013 8%
Page 7
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Requisition Change Assessment Change (Converted Assessment - Used for Budget Calculations)
2012 Tax Requisition $ 22,012,729 2012 Converted Assessment $ 2,168,882,903
2011 Tax Requisition $ 20,395,717 2011 Converted Assessment $ 2,005,409,388
Increase $ 1,617,012 Increase $ 163,473,515 8% 8%
A few contributing factors to requisition increase:
Legislative - Regional (includes $100K for Site C Monitoring/Options & $30K Utilities Committee) 172,885 Administration (includes $180K building upgrades, $50K into capital reserve & 2 vehicles - $70K) 258,302 Economic Development (includes $50K for Ec.Dev. Strategy, & increase to NPEDC $90K) 126,363 Solid Waste (includes Transfer Station Capital Works of $4.5M with $1.8M funded via taxation) 1,085,054 Charlie Lake Fire Department (change of operations including additional staff) 80,878 NP Leisure Pool (includes $700K capital projects funded via taxation) 160,811
Total $ 1,884,293
Page 8
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Fire Protection There are three rural fire departments that have service areas established to raise revenues. 2012 2012 2011 2011 2011 2012 ** Budget Requisition Requisition Call-outs Cost/Call Cost/Call Rural Fire Departments
2410 Charlie Lake $ 563,405 $ 553,310 $ 472,432 49 $ 9,641 $ 11,292 2414 Moberly Lake $ 73,600 $ 73,347 $ 60,570 9 $ 6,730 $ 8,150 2416 Tomslake $ 103,055 $ 103,055 $ 89,017 14 $ 6,358 $ 7,361
** Based on 2012 Requisition divided by 2011 Call-outs There are fire protection areas on the fringe of five of the municipalities that have rural service areas. Agreements are in place and funds are raised within the service area outside the municipality to pay a percentage of the municipal fire budget. 2012 *(3) MUNICIPAL 2012 2011 2011 Municipal Rural Fire Protection Areas Fire Dept. RURAL Total Rural Fire Dept. Only with Municipal Agreements Budget Requisition Call-outs Call-outs Cost per Call-out
2411 Chetwynd $ 279,235 $ 74,476 105 30 $ 2,659 $ 2,483 2412 Dawson Creek *(1) (87% of Function) $ 2,889,008 $ 243,031 388 12 $ 7,446 $ 20,253 2412 Pouce Coupe *(1) (13% of Function) $ 146,650 $ 36,315 27 15 $ 5,431 $ 2,421 2413 Fort St. John *(2) $ 3,954,527 $ 561,303 1,037 66 $ 3,813 $ 8,505 2415 Taylor $ 282,818 $ 142,433 111 56 $ 2,548 $ 2,543 *(1) Note: Dawson Creek & Pouce Coupe are one service area with all taxpayers paying same rate. *(2) Note: Fort St. John includes $150,000 toward the new fire hall (3rd of 10 years) *(3) Note: The municipal cost is the 2012 municipal budget divided by total 2011 call-outs Fire Departments with No Rural Fire Protection Areas - Number of Call-outs Hudson's Hope 26 Tumbler Ridge 172 Arras 7 Page 9
29-02-121:18 PM 2012 Financial Plan Summary
-4300 Solid Waste Solid Waste - Expenditures Solid Waste - Revenue Administration/Operations (incl. debentures) 1,363,785 Tax Requisition - Electoral 3,872,914 Vehicles 48,800 Tax Requisition - Municipal 1,884,989 Supplies (computer/office/shop) 35,000 Grants 1,460,000 Transfer to Reserves 680,000 Fees (includes Cash Short/Over) 3,136,560 Operations (includes Addtn'l Site Work) 259,000 Admin Fees from Other Functions 22,020 Contractors 2,632,638 Recovered Costs 17,000 Transport/Haul 1,291,000 Borrowing Proceeds 2,685,000 Recycling / Waste Reduction 1,915,100 Unappropriated Surplus 1,829,641 Spring/Fall Clean-up 125,000 Water Monitoring 82,800 Remediation / Closure 100,000 Capital 6,375,000 Total Expenditures 14,908,123 Total Revenue 14,908,123
Tax Rate $ 0.34 per $1,000 of taxable assessment - Improvements Only
This 2012 budget includes the installation of a six manned transfer stations - Tomslake, Wonowon, Pink Mountain, Prespatou, Rose Prairie & Kelly Lake. These are the first of several that will be installed to replace the present un- manned sites throughout the region as per the Solid Waste Management Plan that was adopted in 2009. Budget Requisition Tax Rate Tax % of Budget 2012 14,908,123 5,757,902 $ 0.34 39% 2011 11,360,860 4,672,848 $ 0.26 41% 2010 8,268,435 3,831,937 $ 0.23 46% 2009 7,678,586 3,315,322 $ 0.22 43% 2008 7,566,978 3,002,130 $ 0.25 40% Page 10
29-02-121:18 PM 2012 Financial Plan Summary
Water & Sewer Systems The Peace River Regional District operates one water system and seven rural sewer systems.** 2012 Budget Parcel Tax Number
Fort St. John Airport Subdivision Water $ 54,306 $ 9,250 57 Parcel tax & user fees
Fort St. John Airport Subdivision Sewer $ 38,200 $ 10,583 57 Parcel tax & user fees
Charlie Lake Sewer ** $ 160,980 $ - 380 User Fees Only **
Chilton Sewer $ 27,995 $ 23,919 35 Parcel tax only - no user fees
Friesen Sewer $ 9,578 $ 7,670 13 Parcel tax & user fees
Harper Imperial Sewer *** $ 494,442 $ 41,129 48 Parcel tax & user fees
Kelly Lake Sewer $ 26,143 $ 18,750 20 Parcel tax only - no user fees
Rolla Sewer $ 49,295 $ 14,976 67 Frontage tax
** Charlie Lake Sewer is funded via user fees only. The parcel tax was for debenture payments only - debenture now done. *** In 2009 a 2/3 infrastructure grant was approved for the construction of the Harper Imperial Subdivision Sewer System. The construction started the spring of 2010 and was finished in 2011. For this year the budget includes receipt of the debenture funds to finalize the repayment of the temporary borrowing. All of the taxpayers within this service area will be paying a parcel tax toward the cost of operations and those that did not pay up-front will be paying half of the debenture payments that will start this year (for 15 years) starting full payments in 2013. A sewer system being considered in Area C - Grandhaven area. Unfortunately this project did not get an approved grant so other avenues are being explored for this sewer system. Page 11
29-02-121:18 PM 2012 Financial Plan Summary
Long Term Debt 2011 2012 Scheduled Payments Year End Principal Interest Total Balance Municipal Long Term Debt Dawson Creek 1,487,510 1,580,997 3,068,506 21,189,665 Fort St. John 1,433,781 1,850,458 3,284,238 34,462,208 Hudson's Hope 4,072 4,755 8,827 54,350 Tumbler Ridge 114,206 112,053 226,259 2,053,825 Taylor 99,882 83,400 183,282 1,337,484 Total 3,139,450 3,631,663 6,771,113 59,097,532
Regional District Long Term Debt Solid Waste 54,437 86,630 141,067 1,314,222 *** North Peace Airport Terminal 127,019 240,450 367,469 3,165,811 South Peace Multiplex 570,890 833,000 1,403,890 13,213,302 North Peace Cultural Centre 27,381 76,956 104,337 135,085 Buick Arena 77,742 104,175 181,917 2,237,258 Chetwynd Rec Plex 239,707 321,210 560,917 6,898,293 ** Harper/Imperial Sewer 22,604 11,315 33,919 Chilton Sewer 7,950 5,370 13,320 12,334 Total 1,127,729 1,679,106 2,806,835 26,976,306
** The debenture for Harper/Imperial Sewer will be received in the spring 2012 and half year payments made *** The debt payments are collected from the North Peace Airport Society - not from taxpayers. Page 12
29-02-121:18 PM 2012 Financial Plan Summary
Payroll Budget (wages and benefits) 2012 2011 Increase Administration / Finance $ 1,262,817 $ 1,210,540 4% Communications Manager for full year
No change to staffing levels / Change in rate due Management of Development $ 274,572 $ 276,372 -1% to new staff at lower rate than previous staff
Development Services $ 314,199 $ 309,258 2% No change to staffing levels
Building Inspection $ 181,590 $ 112,951 61% Additional position - Level 2 Building Inspector
Full year Coordinator. Additional Clerk. Removed Solid Waste $ 650,918 $ 583,146 12% 1 labourer. Added casual labourers.
Community Services $ 177,575 $ 170,608 4% No change to staffing levels
First full year of 3-year term position for "Weed Weed Services $ 114,803 $ 74,020 55% Officer" - (last year budgeted 8 months)
First year staffed under the RD - staffing of Fire Charlie Lake Fire Department $ 166,603 $ - Chief (9 mos) & Assistant Fire Chief (full year) $ 3,143,076 $ 2,736,895 15%
Note that some of these wage totals are split between other functions to reflect working for multi-functions Staffing budget includes: 20 Full-time CUPE (not including Temporary Labourers) 2 Part-time CUPE 14 Full-time Exempt Employees (includes 2 CL Fire Dept. staff) All department budgets includes an allowance to payout any overtime and vacation not taken by year end. Administration includes amounts for temporary/casual staff. Solid Waste includes 12 months for temporary labourers (1 @ 2 mos & 2 @ 5 mos) Page 13
29-02-121:18 PM 1
2012 FINANCIAL PLAN Budget Package
Presented for 1st & 2nd Reading - March 8, 2012
Kim Frech, Chief Financial Officer 2
Peace River Regional District
2012
Budget Package
Table of Contents Page # Section 1 Financial Plan, Bylaw No. 2002, 2012 3 Schedule 'A' - Five Year Budget Summary 4 Schedule 'B' - Financial Plan Revenues 5 Schedule 'C' - Capital Budget 6
Section 2 Appendix 'A' 7 Notes 8 Index (with comparison to 2011) 9 Budget Working Papers 10-137 with Corresponding Requisition Exhibits
Section 3 Requisition Information 138 Requisition Index by Function (with 2010 & 2011 comparison) 139 Requisition 140 Comparison 2012 to 2011 Requisition 141
Section 4 Tax Comparisons by Municipality & Areas (2007 to 2012) 142-148
Section 5 Information Population Estimates 149 Assessments - 2012 to 2011 Comparison 150-151 Assessments - Graph Comparisons 152 Converted Assessment Comparisons (used for calculations) 153
29/02/2012
REGIONAL DIARY
LAST DIARY ITEM DIARIZED COMMENTS REVIEW Regional District involvement would require creating a Heritage Service Function and establishing a Commission; creating a community heritage register; acquiring the land; and compiling the necessary documentation to be added to the Provincial Heritage Registry. 1. Charlie Lake Cave - - Following the review of the historical report (R-1) from Trish Morgan, on January 26th 2012 the Board resolved Heritage Designation 09/10/22 that Jan 26, 2012 a letter be forwarded to the Honourable Terry Lake, Minister of Environment to request that the province look at the Charlie Lake Cave property, with a view to designating it as a provincial park.
PEACE RIVER REGIONAL DISTRICT STRATEGIC PRIORITIES CHART Date: January 4, 2012
CORPORATE PRIORITIES (Board/CAO) NOW 1) SITE C IMPACT: Monitoring Options (February)
2) REGIONAL MEDICAL SERVICES STRATEGY: Northern Health Board Meeting (May) 3) AGRICULTURAL PLAN: Terms of Reference (March) 4) ECONOMIC DEVELOPMENT STRATEGY: Terms of Reference (March) 5) GOVERNANCE CHECK UP: Workshop (March) NEXT x FAIR SHARE AGREEMENT x REGIONAL GROWTH STRATEGY
ADVOCACY (Board/CAO) x Site C Oversight - BCUC x Natural Gas Constraints – Clean Energy Act x Water Sustainability Act: Input x Water Quality & Quantity: Now and Future Analysis x Resource Road Management Provincial Regulations x Highway 2/97: 4 laning vs. twinning x Peace River Legacy Trust x Fair Share Legislation
OPERATIONAL STRATEGIES (CAO/Staff)
CAO (Fred) FINANCE (Kim) 1. SITE C IMPACT: Monitoring options (Feb.) 1. Reserves: Review & Policy (July) 2. ECONOMIC DEV. STRATEGY: ToR (Mar.) 2. Services Review: Financial Formula (Aug.) 3. GOVERNANCE CHECK UP: Workshop (Mar.) 3. Fees Bylaw (Sept.) x REG. MED. STRATEGY: Meeting (May) x Record Assets Into New Software x Communications Plan x Benefits Review
ENVIRONMENTAL SERVICES (Shannon) COMMUNITY SERVICES (Trish) 1. Charlie lake sewer study (Feb) 1. Emergency Management: Strategic Plan (June) 2. Landfill updates (June) 2. Parks Plan: 1ST Draft (June) 3. Clairmont/Grandhaven Sewer Service (June) 3. 911 Service Review (Sept.) x Construct 6 Transfer Stations x Charlie Lake Fire Department: Transfer x Recycling Initiatives x Swan Lake Watershed
PLANNING (Bruce) CORPORATE (Faye) 1. AGRICULTURAL PLAN: Terms Of Ref. (Mar.) 1. Procedure Bylaw: Update (April) 2. Building Bylaw (May) 2. Risk Management Plan: Terms Of Ref. (July) 3. South Peace OCP (June) 3. Electronic Records System (Dec) x West Peace OCP x Recreation Facility Agreements/Land Use x Regional Zoning By-law
BOLD CAPITALS = Board NOW Priorities; CAPITALS = NEXT priorities; Italics= Advocacy; Regular font = Operational
AGENDA PREPARATION SCHEDULE for 2012
March 8, 2012 (Dawson Creek) March 22, 2012 (Dawson Creek) Agenda Preparation – Thursday, March 1 Agenda Preparation – Thursday, March 15 Post Agenda to PRRD Website - Friday March 2 Post Agenda to PRRD Website - Friday March 16
April 12, 2012 (Fort St. John) April 26, 2012 (Dawson Creek) Agenda Preparation – Wednesday, April 4 Agenda Preparation – Wednesday, April 19 Post Agenda to PRRD Website - Thursday April 5 Post Agenda to PRRD Website - Thursday, April 20
NCLGA – May2--4 in 100 Mile House May 10, 2012 (Dawson Creek) May 24, 2012(Dawson Creek) Agenda Preparation – Thursday, May 3 Agenda Preparation – Thursday, May 17 Post Agenda to PRRD Website - Friday May 4 Post Agenda to PRRD Website - Friday May 18
FCM - June 1-4 in Saskatoon June 28, 2012 (Fort St. John) June 14, 2012 (Tower Lake) Agenda Preparation – Thursday, June 21 Agenda Preparation – Thursday, June 7 Post Agenda to PRRD Website - Friday June 22 Post Agenda to PRRD Website - Friday June 8 July 12, 2012 (Dawson Creek) July 26, 2012 (Fort St. John) Agenda Preparation – Thursday, July 5 Agenda Preparation – Thursday, July 19 Post Agenda to PRRD Website - Friday July 6 Post Agenda to PRRD Website - Friday July 20
August 9, 2012 (Dawson Creek) August 23, 2012 (Fort St. John) Agenda Preparation – Thursday, August 2 Agenda Preparation – Thursday, August 16 Post Agenda to PRRD Website - Friday August 3 Post Agenda to PRRD Website - Friday August 17
September 6, 2012 (Dawson Creek) September 20, 2012 (Dawson Creek) Agenda Preparation – Thursday, August 30 Agenda Preparation – Thursday, September 13 Post Agenda to PRRD Website - Friday August 31 Post Agenda to PRRD Website - Friday Sept. 14 UBCM - September 23 - 28 in Victoria October 11, 2012 (Dawson Creek) October 25, 2012 (Fort St. John) Agenda Preparation – Thursday, October 4 Agenda Preparation – Thursday, October 18 Post Agenda to PRRD Website - Friday October 5 Post Agenda to PRRD Website - Friday October 19
November 8, 2012 (Dawson Creek) November 22, 2012 (Dawson Creek) Agenda Preparation – Thursday, November 1 Agenda Preparation – Thursday, November 15 Post Agenda to PRRD Website - Friday November 2 Post Agenda to PRRD Website - Friday, Nov 16
DECEMBER 7, 2012 (Dawson Creek) Agenda Preparation, Thursday November 29 Post Agenda to PRRD Website - Friday November 30
PEACE RIVER REGIONAL DISTRICT 2012 SCHEDULE OF EVENTS
MARCH March 8 - Individual and Board Group Photo Session starting at 9 a.m. March 11 - Time Change March 28 - PRLGA, Tumbler Ridge, BC
APRIL April 6 - Good Friday Statutory Holiday April 9 - Easter Monday Statutory Holiday
MAY May 2-4 - NCLGA Convention, 100 Mile House, BC May 21 - Victoria Day Statutory Holiday
JUNE June 1-4 - FCM, Saskatoon, SK June 7-10 - Chainsaw Carving Competition, Chetwynd, BC June 17 - Adventure Race, Chetwynd, BC
JULY July 1 - Canada Day Parade and Celebration; Pouce Coupe, Chetwynd, Fort St. John, BC July 2 - Canada Day Statutory Holiday
AUGUST August 1 - Civic Day Statutory Holiday August 3-5 - Taylor Gold Panning Championships – 40th Anniversary August 3-5 - Grizfest, Tumbler Ridge, BC August 7-12 - Dawson Creek Fall Fair, Exhibition and Pro Rodeo – 90th Anniversary August 11 - Emperor’s Challenge, Tumbler Ridge, BC August 17-19 - Kiskatinaw Fall Fair August 17-19 - North Peace Fall Fail, North Pine Fair Grounds, Area B
SEPTEMBER September 3 - Labour Day Statutory Holiday September 18-21 - Energy Conference, EnCana Center, Dawson Creek, BC September 23-28 - UBCM, Victoria, BC
OCTOBER October 8 - Thanksgiving Day Statutory Holiday October 10-12 - Coal Forum, Chetwynd, BC
NOVEMBER November 4 - Time Change November 12 - Remembrance Day Statutory Holiday
DECEMBER December 7 - PRRD Christmas Party, Dawson Creek December 25 - Christmas Day Statutory Holiday December 26 - Boxing Day Statutory Holiday PEACE RIVER REGIONAL DISTRICT RURAL BUDGETS ADMINISTRATION COMMITTEE MEETING MINUTES
DATE: February 16, 2012 TIME: Following the Electoral Area Directors’ Committee Meeting PLACE: Regional District Office Boardroom, Dawson Creek, BC
PRESENT: Directors Director Arthur Hadland, Electoral Area ‘C’ – Meeting Chair Director Karen Goodings, Electoral Area ‘B’ – Meeting Chair Director Wayne Hiebert, Electoral Area 'D' Director Jerrilyn Schembri, Electoral Area ‘E’
Staff Fred Banham, Chief Administrative Officer Kim Frech, Chief Financial Officer Faye Salisbury, Corporate Officer Trish Morgan, Manager of Community Services Bruce Simard, General Manager of Development Services Diana Mitchell, Executive Assistant
1) Call to Order: The Chair called the meeting to order at 1:40 pm
ADOPTION OF AGENDA: 2) Adoption of Agenda MOVED by Director Hiebert, SECONDED by Director Schembri, that the Rural Budgets Administration Committee agenda for February 16, 2012, including items of new business, be adopted.
CALL TO ORDER: - Director Hadland to chair the meeting DIRECTORS’ NOTICE OF NEW BUSINESS: ADOPTION OF AGENDA: MINUTES: M-1 Rural Budgets Administration Committee Meeting Minutes of December 15, 2011. BUSINESS ARISING FROM THE MINUTES: DELEGATIONS: CORRESPONDENCE: C-1 Discussion regarding releasing funds for the Fort St. John Addiction Center – Electoral Areas ‘B’ and ‘C’ have each committed $100,000 Fair Share funding. C-2 Ratification - $3,590.24 Electoral Area ‘B’ Electrical Extension Grant for Victor Dick – approved January 5, 2012. C-3 Discussion regarding whether the costs of transformers should be included in the Fair Share Electrical Extension grants. C-4 FCM’s 75th Annual Conference and Trade Show June 1-2, 2012 – Saskatoon, Saskatchewan. C-5 December 8, 2011 letter from Chetwynd Scotiabank Bantam Giants Hockey Team requesting financial assistance toward their trip to BC Hockey Championships in Vanderhoof. C-6 January 12, 2012 letter from Chetwynd Talisman Energy Pee Wee Giants Hockey Team requesting financial assistance toward their trip to BC Hockey Championships in Fort Nelson. C-7 2012 UBCM Membership Dues Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of February 16, 2012
ADOPTION OF AGENDA: continued CORRESPONDENCE: continued C-8 2012 NCLGA Membership Dues C-9 February 8, 2012 letter from Clearview Arena requesting $47,000 in Gas Tax Funds to change out old light fixtures in the arena to more energy efficient lighting. C-10 February 6, 2012 letter from GW Solutions regarding a proposed study on watersheds and oil and gas activities in Northeast BC. C-11 February 2, 2012 letter from Charlie Lake Elementary School providing an update on its kitchen project. C-12 February 12, 2012 Funding Amendment from the Cutbank Community Club to use remaining 2011 funds to go toward expenses to fix backed up sewer line. C-13 February 7, 2012 letter from the City of Dawson Creek to Electoral Area ‘D’ and ‘E’ Directors requesting consideration of funding a portion of the capital costs and consideration of committing ongoing funding to cover operational expenses at the Calvin Kruk Centre of the Arts. REPORTS: R-1 Financial Report – December 2011 1) Grants-in-Aid; 2) Fair Share Money Market Fund; 3) BC Rail; and 4) Reserve Balances NEW BUSINESS: NB-1 Director Hadland – Electoral Area ‘C’ Mailout
ADJOURNMENT: CARRIED. MINUTES:
3) M-1 MOVED by Director Hiebert, SECONDED by Director Schembri, RBAC Meeting Minutes that the Rural Budgets Administration Committee Meeting Minutes of December 15, of December 15, 2011 2011 be adopted. CARRIED. CORRESPONDENCE:
4) C-1 The following points were noted: Fort St. John Addiction x Director Goodings met with Craig Featherstone regarding the proposed Fort Center St. John Alcohol and Drug Addiction Centre x It is too early to release any funds x There is a registered society for the center; however, the Regional District has not received anything in writing yet
5) C-2 MOVED by Director Goodings, SECONDED by Director Hiebert, Electrical Extension that the Rural Budgets Administration Committee ratify the approval of an Electoral Grant for Victor Dick Area ‘B’ Electrical Extension Grant for Victor Dick in the amount of $3,590.24.
CARRIED.
6) C-3 The Fair Share Electrical Extension Policy and Grant will remain as is. Fair Share Electrical Extension Grants – Discussion
Page 2 of 5 Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of February 16, 2012
CORRESPONDENCE: continued
7) C-4 MOVED by Director Hiebert, Seconded by Director Hadland, FCM Annual Conference that Director Goodings and Director Schembri be authorized to attend the FCM Annual Conference and Trade Show, June 1-2, 2012 in Saskatoon, Saskatchewan.
CARRIED.
8) C-5 MOVED by Director Schembri, Seconded by Director Hiebert, Chetwynd Scotiabank that the Rural Budgets Administration Committee approve a $500.00 Electoral Area Bantam Giants Hockey ‘E’ Youth Travel Grant payable to the Chetwynd Scotiabank Bantam Giants Hockey Team re: funding Team to go toward travel to the BC Hockey Championships in Vanderhoof.
CARRIED. 9) C-6 MOVED by Director Schembri, Seconded by Director Hiebert, Chetwynd Talisman that the Rural Budgets Administration Committee approve a $500.00 Electoral Area Energy Pee Wee Giants ‘E’ Youth Travel Grant payable to the Chetwynd Talisman Energy Pee Wee Giants Hockey Team re: funding Hockey Team to go toward travel to the BC Hockey Championships in Fort Nelson.
CARRIED.
10) C-7 MOVED by Director Hiebert, SECONDED by Director Schembri, 2012 UBCM that the Rural Budgets Administration Committee approve payment of $11,252.67 Membership Dues from the Legislative Electoral Areas Budget-Membership, to the Union of British Columbia Municipalities for 2011 annual membership dues. CARRIED.
11) C-8 MOVED by Director Hiebert, SECONDED by Alternate Director Schembri, 2012 NCLGA that the Rural Budgets Administration Committee approve payment of $21,939.08 Membership Dues from the Legislative Electoral Areas Budget-Membership, to the North Central Local Government Association for 2011 annual membership dues. CARRIED.
12) C-9 MOVED by Director Goodings, SECONDED by Director Hiebert, Clearview PAC Arena that the Rural Budgets Administration Committee approve up to $47,000 in Gas Tax Funds, to the Clearview PAC Arena, to go toward installing more energy efficient lighting in the arena. CARRIED.
13) C-10 MOVED by Director Hadland, SECONDED by Director Goodings, GWG Solutions that the Rural Budgets Administration Committee approve up to $15,000, from the proposed watershed Legislative Electoral Areas Budget, to GW Solutions, to go toward a study regarding study watersheds and oil and gas activities in northeast BC. CARRIED.
14) C-12 MOVED by Director Hiebert, SECONDED by Director Schembri, Cutbank Community that the Rural Budgets Administration Committee approve the February 12, 2012 Club Funding Amendment from the Cutbank Community Club requesting the $2,671.20 remaining from 2011 Grant-in-Aid funds go toward the costs of fixing the backed up sewer line at the Hall. CARRIED.
Page 3 of 5 Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of February 16, 2012
CORRESPONDENCE: continued
15) C -13 The South Peace Sub-regional Recreation members will meet to discuss City of Dawson Creek - consideration of funding a portion of the capital costs and consideration of request for funds for the committing ongoing funding to cover operational expenses at the Calvin Kruk Calvin Kruk Center of the Centre of the Arts. Arts
REPORTS:
16) R-1 The financial report was reviewed. December Financial Report MOVED by Director Hiebert, SECONDED by Director Schembri, that the Rural Budgets Administration Committee approve reallocating $125,032.17 from the Electoral Area ‘D’ Rural Improvements Grant to an Electoral Area ‘D’ Rural Water Development Proposal. CARRIED.
It was noted that the Cache Creek Community Club will be contacted to see what their intentions are regarding outstanding Grant-in-Aid funds.
NEW BUSINESS:
17) NB-1 MOVED by Director Goodings, SECONDED by Director Hiebert, Electoral Area ‘C’ that the Rural Budgets Administration Committee approve payment, from Mailout Legislative Electoral Areas Budgets – Information, to cover costs of printing and mailing Director Hadland’s newsletter to the Electoral Area ‘C’ constituents.
CARRIED.
18) Adjournment MOVED by Director Hiebert, SECONDED by Director Goodings, that the meeting adjourn. CARRIED. The meeting adjourned at 3:25 pm
Director Hadland, Meeting Chair Diana Mitchell, Recording Secretary
Page 4 of 5 Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of February 16, 2012
DIARY
DIARY ITEM DIARIZED COMMENTS LAST REVIEW 1. Charlie Lake Sewer December 17, 2009 - ongoing August 19, 2010 Monitoring RBAC approved a $60,000 Gas Tax Grant to provide ongoing work in monitoring
Page 5 of 5
PEACE RIVER REGIONAL DISTRICT ELECTORAL AREA DIRECTORS’ COMMITTEE MEETING MINUTES
DATE: February 16, 2012 TIME: 10 a.m. PLACE: Regional District Office Boardroom, Dawson Creek, BC PRESENT: Directors: Karen Goodings, Electoral Area ‘B’ and Meeting Chair Arthur Hadland, Electoral Area ‘C’ Wayne Hiebert, Electoral Area ‘D’ Jerrilyn Schembri, Electoral Area ‘E’ Mike Caisley, Tumbler Ridge Gwen Johansson, Hudson’s Hope (Alternate)
Staff: Fred Banham, Chief Administrative Officer Faye Salisbury, Corporate Officer Bruce Simard, General Manager of Development Services Ken Kalirai, Assistant Manager of Development Services Shannon Anderson, General Manager of Environmental Services (11:30 a.m.) Barb Coburn, Recording Secretary
1) Call to Order Chair Goodings called the meeting to order at 10:05 p.m.
ADOPTION OF AGENDA: 2) February 16, 2012 MOVED by Director Hiebert, SECONDED by Director Schembri, Agenda that the Electoral Area Directors’ Committee agenda for the February 16, 2012 meeting, including additional items, be adopted: Call to Order: Director Goodings to Chair the meeting Director’s Notice of New Business: Adoption of Agenda: Minutes: M-1 Electoral Area Directors’ Committee Meeting Minutes of November 17, 2011 M-2 Special Electoral Area Directors’ Committee Meeting with the RCMP Minutes of December 15, 2011 M-3 Electoral Area Directors’ Committee Meeting Minutes of December 15, 2011 Business Arising from the Minutes: Delegations: Correspondence: C-1 February 13, 2012 Letter from Karen Goodings, Chair Peace River Regional District regarding Call for Nominations for 2012-2013 NCLGA Executive Regional Representative Reports: R-1 February 10, 2012 Report from Bruce Simard, General Manager of Development Services regarding Worker Camps (referred by the Regional Board - R-6 of Jan 26/12) R-2 February 13, 2012 Report from Bruce Simard, General Manager of Development Services regarding Building Bylaw Update (referred by the Regional Board - B-2 of Feb 9/12) R-3 December 1, 2011 Report from Christina Wards, Assistant Treasurer regarding Group Insurance for Elected Officials
Page 1 of 4 Peace River Regional District Electoral Area Directors’ Committee Meeting Minutes February 16, 2011
ADOPTION OF AGENDA (CONTINUED): 2) February 16, 2012 New Business: Agenda (continued) NB-1 Water conservation in the Regional District (Arthur Hadland) Diary: Adjournment: CARRIED.
MINUTES:
3) M-1 MOVED by Director Hiebert, SECONDED by Director Hadland, EADC meeting minutes of that the Electoral Area Directors’ Committee Meeting minutes of November 17, 2011 be November 17, 2011 adopted. CARRIED.
4) M-2 MOVED by Director Hiebert, SECONDED by Director Hadland Special EADC with the that the minutes of the Special Electoral Area Directors’ Committee Meeting with the RCMP held RCMP meeting minutes of on December 15, 2011 be adopted with the following amendment: December 15, 2011 Page 6, No. 9), NB-4, change acclimation to acclamation, to read: “ . Director Hadland was elected by acclamation . .”. CARRIED.
5) M-3 MOVED by Director Hiebert, SECONDED by Director Hadland, EADC meeting minutes of that the Electoral Area Directors’ Committee Meeting minutes of December 15, 2011 be December 15, 2011 adopted. CARRIED.
6) Vary Agenda MOVED by Director Hiebert, SECONDED by Director Schembri, that the agenda be varied to deal with item R-1 at this time. CARRIED
REPORTS:
7) R-1 Bruce Simard, General Manager of Development Services gave a brief background regarding re: Worker Camps worker camps. There have only been approximately four or five camps applied for through the Regional District that are within the Agricultural Land Reserve over the past few years. About thirty-two camps have been authorized by the Oil and Gas Commission (OGC) as ancillary operations in association with other operational permit applications (wells, drilling sites, etc.). These sites are stand-alone, specific to the company in relation to specific projects and only on Crown land; however, the OGC does not determine whether or not the land is in the Agricultural Land Reserve. Another concern regarding the issuance of permits for camps by the OCG is that authorizing camps was not included in the Delegation Agreement between the OGC and Agricultural Land Commission (ALC). The agreement is currently under review as it expires this year and worker camps is one of the many issues that will be looked at.
There are other agencies that also require notifications; Northern Health for water, food safe, sewage; Ministry of Environment, for environmental safety issues, burning refuse; garbage control; Ministry of Forests, Lands, and Natural Resource Operations to review for tenure overlaps; Ministry of Transportation and Infrastructure for access to highways; Crown lands, through Front Counter BC for open camp applications. Although these ministries should be sent referrals, often the first they learn about a camp is when a tenant of that camp makes a complaint to the ministry.
Page 2 of 4 Peace River Regional District Electoral Area Directors’ Committee Meeting Minutes February 16, 2011
REPORTS (CONTINUED):
7) R-1 (continued) Fire protection is another concern. Should a fire occur the camp may not be located within a fire re: Worker Camps protection area. Emergency Management BC (formerly PEP) also advised that occupants would not qualify for assistance through any of the agency’s programs as the camp is not their permanent residence. Most oil and gas companies do have their own emergency plans in place.
Alternate Director Johansson advised that there are six camps in and around Hudson’s Hope with a total capacity of 1,100; two camps are on the peripheral of Hudson’s Hope boundaries and have a total population of 700 between them. The total population of all the worker camps is about half that of the District of Hudson’s Hope.
A discussion regarding the pros and cons of worker camps ensued. The concerns of the Directors were noted on flip chart pages regarding the following: - what are the issues around worker camps that the Regional District would like to manage; - is the concern about worker camps the same in every location; - how might the various concerns about worker camps be mitigated; - what alternatives are available to achieve the mitigations; - what would be an appropriate role for the Regional District in the authorization decisions for worker camps; and - what authorization agency is best suited to permit and monitor worker camp operations (private vs. public lands and location plus operators).
The Directors were thanked for their input and for providing Development Services with some direction. The information will be compiled and presented in a report to a future Regional Board meeting.
8) Recess The meeting recessed for lunch at 12:05 p.m.
9) Reconvene The meeting reconvened at 1:05 p.m. (Director Caisley and Alternate Director Johansson left the meeting)
CORRESPONDENCE:
10) C-1 The Directors discussed the letter regarding the Call for Nominations for a 2012-2013 NCLGA re: NCLGA Executive Executive Regional Representative. The Electoral Area Directors were not interested in being Regional Representative nominated this year. However, a further discussion occurred regarding the relevance of the Nominations North Central Local Government Association and the costs associated to running it. The Directors discussed whether there is any benefit to the communities that would justify the costs that are incurred by the operation of the association.
REPORTS (CONTINUED):
11) R-2 MOVED by Director Hiebert, SECONDED by Director Schembri, re: Building Bylaw Update that the discussion regarding R-2 Building Bylaw Update be postponed for one month, to the next Electoral Area Directors’ Committee meeting to allow for a more in-depth review. DEFEATED
A discussion regarding the building bylaw ensued. It was noted that the current building bylaw covers specific areas within the region where the new bylaw will repealed to cover the entire region for building permit areas. The draft bylaw was composed using recently updated bylaws by member municipalities as a template. It is being presented to the committee for the Director’s input regarding the new Regional District building bylaw. Page 3 of 4 Peace River Regional District Electoral Area Directors’ Committee Meeting Minutes February 16, 2011
REPORTS (CONTINUED):
11) R-2 (continued) Bruce Simard, General Manager of Development Services and Ken Kalirai, Assistant Manager re: Building Bylaw Update of Development Services made note of the discussion and will take the Director’s questions and concerns into consideration when amending the bylaw to be presented again for further discussion. They also requested that the Directors make a list of their concerns and forward them to either Bruce or Ken.
MOVED by Director Hiebert, SECONDED by Director Schembri, that R-2 regarding the Building Bylaw Update be postponed until the March 15, 2012 Electoral Area Directors’ Committee meeting. Nays: Director Hadland CARRIED
12) R-3 MOVED by Director Schembri, SECONDED by Director Hiebert, re: Group Insurance for that the Electoral Area Directors’ Committee recommend to the Regional Board that the Elected Officials Regional District apply for Group Insurance coverage for the four Electoral Area Directors with costs being charged to the Legislative-Electoral Area Function. CARRIED
Fred Banham, Chief Administrative Officer noted that the Remuneration Bylaw would also need to be amended to reflect the added costs.
NEW BUSINESS:
13) NB-1 The Directors discussed water conservation and low-flush toilets. re: Water conservation MOVED by Director Hadland, SECONDED by Director Hiebert, that the Electoral Area Directors’ Committee recommend to the Regional Board that staff be requested to investigate the options available to encourage water conservation for rural residents through an exchange program for low-flush toilets, similar to the program instituted by the City of Fort St. John. CARRIED
14) Adjournment MOVED by Director Hiebert, SECONDED by Director Schembri, that the meeting adjourn. CARRIED
The meeting adjourned at 2:35 p.m.
Karen Goodings, Chair Barb Coburn, Recording Secretary
Page 4 of 4 DucksUnlimitedCanada ConservingCanada’sWetlands f7 REcjv FER232012 February 15, 2012 P>/V Dear Ms. Goodings, Thank you for your ongoing support of Ducks Unlimited Canada (DUC) and our efforts to conserve wetlands in Canada. It is because of your contributions that we are able to conserve critical wetland habitats across the country for the benefit of waterfowl, other wildlifeand people. Enclosed please find your annual statement and your official 2011 tax receipt I invite you to also view a copy of our 2011 Annual Report 1online at ducks.ca/annualreport where2 you’ll find examples of our successes across Canada. We lookforward to building on these accomplishments. as we work towards our conservation vision of abundant wetlands and waterfowl — today, tomorrow and forever. Conserving our wetlands for the enjoyment and benefit of future generations will require all Canadians to take an active role in wetland conservation. Thank you for continuing to demonstrate your passion and support through your major gift contributions to DUC. Ifyou have any questions about the information enclosed or your annual tax receipt please contact Bonnie Braga at b braga©ducks.ca or call her toll-free at 1-866-389-0418 extension 126. Yours in conservation, James A. (Jamie) Fortune Acting Chief Executive Officer I An annual statement is included in this package oniy if you have an active pledge. 2 DUC issues tax receipts once in each calendar year. Depending on the timing of your gift your tax receipt mayor may not be enclosed. Please contact us if you have any questions regarding your tax receipt. Union of BC Municipalities Suite 60 10551 Shellbridge Way Richmond, BC,Canada V6X2W9 Phone: 604.2708226 Email: [email protected] February 23, 2012 Chair Karen Goodings Peace River Regional District Box 810 Dawson Creek BC V1G 4H8 Dear Chair Goodings: Re: 2011 Resolutions Please find attached the provincial response to the 2011 resolution(s) put forward by your Board and endorsed by the UBCM membership at Convention. I trust this information will be of assistance to you. Please feel free to contact Reiko Tagami, UECM Information & Resolutions Coordinator with any questions. Tel: 604.270.8226ext. 115 Email: [email protected] Sincerely, Director Heath Slee President Enclosure ubcm.ca 2011 B146 UBCM RESOLUTIONS SESSION Peace River RD PARTICIPATION WHEREAS the Union of British Columbia Municipalities hosts an annual convention whichincludes the introduction and debate of items and issues of importance to local government in British Columbia; AND WHEREAS the UBCM Convention provides an opportunity to local government elected officials to have consultation meetings with provincial government ministries and support organizations, which creates scheduling conflicts between attending UBCM resolution debate sessions and the provincial government meetings: THEREFORE BE IT RESOLVED that UBCM ask the provincial government to discontinue scheduling ministry and support organization meetings during the scheduled TJBCMresolutions sessions. CONVENTION DECISION: ENDORSED PROVINCIAL RESPONSE Ministry of Community, Sport & Cultural Development The Ministry of Community, Sport and Cultural Development Services has been an active partner with UBCM in the process of coordinating government participation at the annual ZJBCMConvention. The Ministry recognizesthe importance of the LJBCMresolutions debate that takes place at the annual 1JBCM Convention and the desire to have maximum delegateparticipation. However, the Province receivesa great number of meeting requestsfrom delegatesto meet with provincialgovernment staff during the Convention and doesits best to accommodatethesemeeting requests. Therewould bean averageof3Opercent reduction in the number of meetings that couldbe accommodatedat Conventionif the provincialgovernment discontinues scheduling ministry and support organization meetingsduring thescheduledUBCM resolutionssessions. TheMinistry respectsthe resolutionprocessand will continue to workwith 1JBCMto maximizeits potential. 3) llortheri4 Prince Geoe,BCV2L3L2 DeoeopmetJ INITi4VE TRUS T www.northerndeveioprnent.bc.ca February 17, 2012 Peace River Regional District P0 Box 810 1981 Alaska Avenue Dawson Creek, BC V1G 4H8 Attention: Chair Karen Goodings Dear Chair Goodings: Subject: 2012 Grant Writing Support Funding Northern Development Project Number 2778 20 The Board of the Northern Development Initiative Trust appreciates your interest and application to the 2012 Grant Writing Support program. We are pleased to offer a rebate grant of $7,500 toward a community grant writing position. Northern Development is flexible as to when you contract or hire these services during 2012, but does want to be able to accurately report the amount of job creation at .33 of a full-time position of direct employment for each grant. The Peace River Regional District must submit documentation verifying a minimum of $10,000 in incremental wages or contract payments along with the required final grant writing support reporting prior to Northern Development issuing a $7,500 rebate. Northern Development staff will review and verify complete reporting for the year and, based on acceptance, a grant reimbursement will be issued. Complete reports are required prior to January 31 of the following calendar year. The Northern Development Board wants to see the Peace River Regional District reach its economic potential and we look forward to being a partner in that endeavor. Sincerely, Janine North Chief Executive Officer c: Fred Banham, Chief Administrative Officer, Peace River Regional District Oat gc?tóor ortaiteec