I Move That We Enter Closed Session Pursuant to VA Code Section 3711 A(1), A(3), a (5), A(7)

I move that we enter Closed Session pursuant to VA Code Section 3711 A(1), A(3), A (5), A(7)

A1 - Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided the teacher makes a written request to be present to the presiding officer of the appropriate board.

A3 - Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

A5 - Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community.

A7 - Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.

I certify that only public business matters lawfully exempted form open meeting requirements under the Virginia Freedom of Information Act were heard, discussed or considered in the Closed Session to which this certification applies, and (II) only such business matters as were identified in the motion by which this Closed Session was convened were heard, discussed or considered in the meeting to which this certification applies.

July 10, 2017

The Carroll County Board of Supervisors held their regular monthly meeting on, July 10, 2017 in the Board Meeting Room of the Carroll County Governmental Center.

Present were: Joshua Hendrick Rex L. Hill Dr. Tom Littrell Bob Martin Phil McCraw Robbie McCraw Steve Truitt, County Administrator Nikki Cannon, Assistant County Administrator Steve Durbin, County Attorney

Mr. Martin called the meeting to order at 4:31 p.m.

CLOSED SESSION – PURSUANT TO VIRGINIA CODE SECTION 2.2-3711(A1, A3, A5, A7)

Upon motion by Mr. Hendrick, seconded by Mr. Hill, and passing, the Board convened a Closed Session for the discussion of personnel, legal matter, as authorized by Virginia Code Section 2.2-3711 ( A1, A3. A5, A8).

Mr. Truitt explained the reasons for entering Closed Session.

1. Discussion or consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided the teacher makes a written request to be present to the presiding officer of the appropriate board.

3. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

5. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community.

8. In the case of boards of visitors of public institutions of higher education, discussion or consideration of matters relating to gifts, bequests and fund-raising activities, and grants and contracts for services or work to be performed by such institution. However, the terms and conditions of any such gifts, bequests, grants, and contracts made by a foreign government, a foreign legal entity, or a foreign person and accepted by a public institution of higher education in Virginia shall be subject to public disclosure upon written request to the appropriate board of visitors. For the purpose of this subdivision, (i) "foreign government" means any government other than the United States government or the government of a state or a political subdivision thereof; (ii) "foreign legal entity" means any legal entity created under the laws of the United States or of any state thereof if a majority of the ownership of the stock of such legal entity is owned by foreign governments or foreign persons or if a majority of the membership of any such entity is composed of foreign persons or foreign legal entities, or any legal entity created under the laws of a foreign government; and (iii) "foreign person" means any individual who is not a citizen or national of the United States or a trust territory or protectorate thereof.

July 10, 2017

VOTES

Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

COME OUT OF CLOSED SESSION

Upon motion by Mr. Hendrick, seconded by Mr. Phil McCraw and passing, the Board approved to come out of Closed Session.

VOTES

Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

CERTIFICATION OF CLOSED SESSION

Upon motion by Mr. Phil McCraw, seconded by Mr. Hendrick, and passing, the Board adopted the following Resolution:

WHEREAS, the Carroll County Board of Supervisors convened a Closed Session this date pursuant to an affirmative recorded vote and on the motion to close the meeting in accordance with the Virginia Freedom of Information Act;

WHEREAS, Section 2.2-3711(D) of the Code of Virginia requires a certification by the Board of Supervisors that such Closed Session was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the Carroll County Board of Supervisors hereby certifies that, to the best of each member’s knowledge, (I) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act were heard, discussed or considered in the Closed Session to which this certification applies, and (II) only such business matters as were identified in the motion by which this Closed Session was convened were heard, discussed, or considered in the meeting to which this certification applies.

VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

Mr. Hendrick lead in invocation.

Dr. Littrell lead in pledge.

(Order)

July 10, 2017

APPROVAL OF MINUTES

Upon motion by Mr. Robbie McCraw, seconded by Mr. Hendrick and passing, the Board approved the minutes of the meeting on June 12, 2017.

VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

CONSENT AGENDA

Upon motion by Mr. Phil McCraw, seconded by Mr. Hendrick and passing, the Board approved the Consent Agenda.

VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

RESOLUTION

Upon motion by Mr. Phil McCraw, seconded by Mr. Hendrick and passing, the Board approved the resolution.

VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

PUBLIC HEARING

Upon motion by Mr. Phil McCraw, seconded by Mr. Hendrick and passing, the Board approved to hold a Public Hearing during the August meeting regarding the proposed Real Estate Tax Exemption.

VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

July 10, 2017

SOCIAL SERVICES

Upon motion by Mr. Phil McCraw, seconded by Mr. Hendrick and passing, the Board approved approve an additional allocation for Social Services and requested to approve the reclassification of CSA expenditures out of the Social Services Budget. VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

SOCIAL SERVICES

Upon motion by Mr. Phil McCraw, seconded by Mr. Hendrick and passing, the Board approved to reclassify CSA budget for FY2018 to a separate department. CSA is not under the purview of Social Services, the budget is controlled by CPMT, this needs to be moved out of Social Services Budget. VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

LAW LIBRARY

Upon motion by Mr. Phil McCraw, seconded by Mr. Hendrick and passing, the Board approved an additional allocation for the Law Library Fund for FY17 in the amount of $5,338.75.

VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

DR. SPRINKLE – WCC UPDATE

Dr. Sprinkle told that he is going to give a brief update. He told that he wants to recognize a couple of board members and he appreciates their efforts. He told that Carroll County continues to have the highest number of graduates and they continue to partner with the school for dual enrollment and they enjoyed a great working relationship with Dr. Blankenship and we look forward to working with Dr. Perry. He told in the fall they had 589, duplicated count. He told they are seeing a little shift towards career and technical education. He told in the spring they saw an increase to 693. He told this summer we had a huge increase in interest, actually a 300% increase with 68 students participating in dual enrollment in associates degree programs and 29 students completed certificates or degrees from WCC and 27 students earned credentials in other areas. He told they have increased opportunities at Crossroads and they have added welding

July 10, 2017 stations and courses are scheduled to begin this fall. He told that they have also added the capacity for the first year of the machining program and they are excited about that. He told the Regional Practical Nursing pinning was held at Crossroads for the first time and they have also added a new health simulation lab. He told they have a simulated hospital patient in a simulated environment. He told in workforce development he thinks it is important to remember that WCC is not one of the larger schools in the system but right now we were awarded 548 credentials and that places us 7th out of 23. He told they are also offering a non-curriculum workforce development welding class. He told that they are a regional hub for truck driving and they are partnering with others on that. He told that he doesn’t know if any of you who have been on campus but if you have you will see the power poles off to the left. He told the power line program started out with 9 students and 7 completed, it is a 14 week program. He told an interesting thing happened with that, power companies got so interested in those students they were bidding up starting pay. He told that several students had offers and they ranged from $17.50 to $23.40. He told the next class will start in September. He told they were awarded $630,000 in partnership with Southside Community College and that is to start an underground power worker program. He told they have done a Workforce Credentials Grant Program that will make it more affordable for students, so instead of the student having to pay $4,500 for a program they would only have to pay a third of that. He told included in that is the power line worker, nurse aide, welding and the CDL truck driver training. He told they have been able to get funding if a person can establish domicile, they can get that $4500 program for as little as $450. He told a huge barrier has been lifted. He told that there are a couple pieces of literature in the packet that he would like for you to review and he wants you to be aware of on the website, if you click on a category it shows up to date information. He told it will tell how many positions are open in the field, salary and projections on growth. He told that there is a legislative piece in your packet and there is a Hillsville residents featured in that. He told that he appreciates the opportunity to share information about your college and the things that are going on.

Mr. Martin told that it may not be the biggest college but it has certainly had a positive dynamic influence on Carroll County young men and women that went there. He told that he went there and his daughter went there and he has never regretted it and only has positive thoughts about it.

Mr. Hill told that he went there for two years and he appreciates the education that he received there.

Dr. Sprinkle told that there is a lot to be proud of right now.

Mr. Robbie McCraw told that he really appreciates what you are doing for career and technical, he is involved in that in his daily job. He told that it is almost impossible to find electricians or plumbers. He told that we are going to be striving for that field shortly because everyone is aging out.

Mr. Hendrick asked if there have been any labor need discussion with the construction industry, like transportation. He told that they have a labor shortage in the industry. He told that he has reached out to local colleges and he knows you offer an engineering program but the curriculum has changed and it is geared more towards transferring to a 4 year college. He asked if there is any discussion about bringing in a more technical Associates Degree that had the core classes.

Dr. Sprinkle told that he thinks that we are always open to looking at needs. He told what would be best is if we have a specific conversation with you about those needs. He told that there are two things that they have to have

DEMI SEXTON – VA COOPERATIVE EXTENSION

Thank you all for letting me come to speak tonight. I’ll just give you a background of what I’m doing in Extension, what the position is and a little bit about me. My name is Demi Sexton. I’m from Pulaski, Virginia. I went to Virginia Tech in Applied Agricultural Economics. This position came open with Extension at the end of last year and it is a Family Consumer Sciences position so that can cover anything from nutrition, food

July 10, 2017 safety to family financial management; my side is the financial piece. Danny Peak who is the Southwest District Director for Extension and Travis Statton, the Southwest Virginia United Way CEO got together and formed this position to provide financial education for Carroll County, Grayson County and the City of Galax. This partnership is developed to create a Financial Stability Center, that name might change. I may send you all a survey about the name of that at some point. Our focus is on financial education because there is an obvious need so some things that we looked at to determine this need would be the asset/poverty rate. That means the percent of households that don’t have enough income of three to six months saved up in case something bad were to happen and you can see those numbers below. Wise County is on there because there is another stability center down there as well. We also looked at the unbanked rate and that’s folks that do not have a checking account or savings account with a regular financial institution. We look at the underbanked rate so that means they may have a banking account but they’re not utilizing it a whole lot but they’re also using these predatory lending companies or loan places that have a very high interest rate. Then, we’re also looking at the poverty level as well. Although those are good markers for our target population, financial education is for anybody. I think anybody can benefit from it. We are currently in the development phase so I’ve been meeting with folks at Crossroads and the institutions there like Wytheville Community College; Hope House, I’ve been working there in the evenings with the guys that come there; Hope, Inc. who has connections over here with Mount Rogers; any local business or community member. We’re working with them to start a relationship so that we can reach our target population essentially. We have an office at the Carroll County Extension office on Oak Street. In Galax, I’m using the Town Manager’s conference room and the United Way has an office there as well and I have an office in Independence at the Gate Center which is the old Sheriff’s office. I’ll just tell you all a little, quick story. It won’t be long. I’m currently working with a couple. They’re out of Galax. I think this story gives a good idea of what I’m doing and why we need to do it. A couple out of Galax called; they saw a write-up in the newspaper about what I’m doing. They said, hey, we have this loan and we need to look at some other options. They had a loan from a predatory lending company; their interest rate was 35.83 percent. Their payment’s $249 a month so I think $170 some is just interest. It’s like a $6,000 loan and so we sat down to do a financial history. I always start with that like what money do you have saved up, who do bank with, that kind of stuff. They don’t have much in checking or savings because they’ve got bills to pay. They are living on SSI and they really needed help. They decided to contact a local bank to see if we can get them a better loan with a better interest rate because I explained what that 35.83 percent meant but they didn’t qualify for that because of some credit issues so we looked into that. That came up about five or six things on their credit; none of them they’ve done. I sat down with them and figured out what they could afford if we called each company to pay those things off each month. They were not familiar with those things so each company gave me an address and that address was of their neighbor. Their neighbor has started these accounts. I think when we think of identity theft we think of someone across the ocean doing that to us and it’s actually right beside of us. I’m working with them to move forward with pressing charges and getting that removed from their credit. That’s one story. So, hopefully, those things will be removed and go to the bank for a better loan with a better interest rate in the end and that person can be taken care of. Do you guys have any questions?

Mr. Martin responded, “Maybe we need your services at Budget time.”

Ms. Sexton stated that these criteria, you don’t have to fall within these criteria. I think my paper says I’ve had three individual appointments; I think that’s grown that’s tripled know. People are just calling and saying I need help with this. Not just financial stuff; there’s an individual working with resumes, job interview skills, that type of thing.

Mr. Martin asked if she ever thought about expanding into high schools. Some of these kids, they don’t have a clue.

Ms. Sexton said yes, I’ve worked with Jonette Mungo when I first started at this job because I was just getting my feet wet with it and we did Real Money, Real World at Carroll County Middle School. We went in and spent several weeks there and gave them financial education. Some of them did not even understand what’s the difference between my gross salary vs. my net salary, what I’m taking home. They had to choose an

July 10, 2017 occupation and the ones that chose bull riding were shocked to learn when they had to come pay their utility bill that they couldn’t afford it. It’s an eye opener, but I personally would like to get, that’s 4-H side of Extension, in with the graduating seniors. They’re about to go off to college to wherever they choose and sometimes at colleges they have those tables with the free pizza and the T-shirt, sign up for a credit card and they need to know how to manage their money as well.

Mr. Martin stated that it was always amazing to him the amount of kids that were coming out of college and I didn’t think they had a clue about applying for a job or job interview skills and so forth.

Ms. Sexton said it was a broad thing. We kind of want to offer tax preparation as well. And the Center is not a center, that’s why we’re changing the name. I cover Grayson, Galax and Carroll so I’m on the road all the time but my contact information is at the top of this page so if you ever need anything or have any questions, let me know.

Mr. Hendrick stated he thinks it’s great. This is what we’ve been supporting with our commitment to United Way, part of it. Just so y’all know if you put everything together what she was talking about was at the Middle School. That was put through United Way as well which is a great program and I know other Board members has said the same thing. I remember when I first started in this arena in 2011 and I went to the teachers and I said can we do a real-world class. I said we’ve got kids in the workforce that can’t balance a checkbook. We’ve got grown adults that don’t know what a 35 percent interest rate will do to them even if it’s just on six grand. It’ll eat you alive; I mean that’s worse than a credit card.

Ms. Sexton stated it is very sad. Mr. Hendrick continued stating any of these efforts we can do, you’re going to see huge dividends in society as it comes back so I appreciate what you do.

Ms. Sexton replied our thing we say is if we’re affecting our local communities, we’re affecting southwest Virginia, in turn we’re affecting our state in the bigger picture if that makes sense.

Mr. Hendrick said the asset/poverty rate, not to try to argue numbers, I think that’s low. We got us at 23 percent, Carroll County. I would venture a guess at a more accurate number is going to bump closer to 50. That’s just my guess.

Ms. Sexton responded that some people look at it and say oh poverty rate, that’s actual if you have three to six, well it depends on who you listen to, the money you have saved up to live on in case you lose your job. In this area, a lot of the businesses have left so we’ve got small businesses and we’ve got people traveling to Volvo in Dublin. Also, having people, it’s not just sitting down and let’s create your budget; if you have a budget and get laid off at Volvo, how are you going to make things work during that time.

Mr. Martin told that she may want to go by and introduce yourself to the new school superintendent, also from Pulaski.

Ms. Sexton said I know her; she was at the high school when I was there. I will do that.

Mr. Martin stated that we are glad to have you.

Ms. Sexton replied with a Thank you.

Dr. Littrell said I was just reading in a magazine, I think it was AARP this morning as a matter of fact, that half of the population of the United States does not have $400 available immediately for emergency expenses. To me that was quite telling.

Ms. Sexton stated hopefully, this can make a difference. Thank you all very much.

(Order)

July 10, 2017

CELL TOWER DISCUSSION

Mr. Martin asked Mr. Hendrick to lead the discussion.

Mr. Hendrick asked Steve Truitt and Steve Durbin if they had a chance to look into any route to regulate where the cell towers go?

Mr. Durbin said it really depends on what your goals are and what you mean by regulating.

Mr. Hendrick said where they can put them.

Mr. Durbin said I think we talked about on mountain ridges. I think that’s what was mentioned last month. You have some limited options; three sources of authority to regulate something of that nature. Number 1 would be under the Subdivision Ordinance which doesn’t give you a lot to work with in terms of use. It really is tailored to when you subdivide land. There are setback provisions in the Subdivision Ordinance but they’re minimal. You’re not going to get a lot of impact that way. Second thing we discussed is the Ridgeline Protection Ordinance. We looked at that in terms of wind turbines, I think, was the main focus a few years ago. Cell towers are specifically exempted from that part of the card so you cannot regulate them through a Ridgeline Protection Ordinance. The only route that I see would be through the same chapter of the Code that addresses zoning. If you were not interested in adopting a full-blown zoning ordinance, I think you could go through that process perhaps and designate certain areas that you wanted to protect whether that be in terms of “No cell towers in these locations; No cell towers of a certain height in these locations; or One hundred foot or less approved by right, higher than that would require special exception or something of that nature.” You could also address design to some extent using that procedure to perhaps permit mono-poles by right but for lattice towers you have to have a special exception. He told you would have to go through that process, have to have a public hearing. He told that you would not, as he reads the code have to adopt regulations over the entire county. He told you could have a mountain top district.

Mr. Hendrick asked if any effective route would be through zoning in one form or another.

Mr. Durbin replied yes, that is really the only way you have.

Mr. Hendrick told that is what he figured the answer would be and he appreciates you looking into it. He told that he has a handout and that is about 70 feet from that house and the tower is about 150 foot tall. He told you can see the houses built around it and it was installed in the middle of them.

Mr. Robbie McCraw asked if you could do a fall zone setback.

Mr. Hill asked if under the subdivision ordinance could you do a setback specifically for towers.

Mr. Durbin told that he can look at that. He told in high growth counties you have more flexibility under the ordinance and he can take a look at that and see. He told for example adopt a setback equal to the height of whatever structure you are building.

Mr. Hendrick told safety wise is it ever going to fall, I doubt it but one of the topics that we looked at was ice sheets and you know what that is going to look like when it falls off not to mention whatever assessed value the house had, it just went down.

Mr. Martin told that it is probably a good time to bring you up to snuff, about 3 years ago we talked about windmills and there was a company that was interested in putting up windmills on Stoots Mountain, over towards Austinville. He told currently that company is planning 8 windmills on Poplar Camp which is in Carroll. He told that he knew it would only be a matter of time and that has come to pass. He told that he and his brother own the first part of the mountain and they were contacted last year and since then they

July 10, 2017 have met and they want to put at least windmills. He told they have put a 300-foot test tower on our property and it didn’t take them long to decide it is feasible. He told we are to the point where they want us to sign an agreement. He told all 8 of the windmills would be in Carroll County. He told they are working to get right of ways and they want to sign agreements with landowners. He told they are three bladed and at some point, they have to construct power lines to connect into the APCO grid. He told they are tying up a lot of money to get the sights. He told that he is guessing that those towers are a million dollars each and he hopes there is some way to get some tax revenue off of it.

(Order)

CHILDREN AT PLAY SIGN

Mr. Phil McCraw asked if we have any on hand now.

Dr. Littrell told that he has two at the office.

Mr. Phil McCraw told that he needs a couple for Wisler Drive, there are children out and there have been a lot of complaints about cars going to fast.

Dr. Littrell told the Moose Lodge in Galax has provided those.

(Order)

COMMITTEE APPOINTMENTS

Mr. Phil McCraw told the nomination he made last month didn’t work out and he wants his name taken off.

Mr. Martin told we have some good folks on there and we really need to fill the spot.

Upon motion by Mr. Robbie McCraw, seconded by Dr. Littrell and passing, the Board appointed Mr. Ronnie Collins to the IDA to replace Benny Robinson.

VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

CITIZENS TIME

Mr. Damon Alley told that they are from Wythe County. He told that they wanted to come today to let you know and discuss how our baseball team was done at the Rec Department. He told that the kids worked all seasons and won championships to come up here and get disqualified. He told that they think they were wrongfully done. He told they won 8 games straight to get through the Wythe County season and 4 of those being in the tournament. He stated that they were told that pool A and it even states at the top of that bracket that it was its own entity and that once they made it past the county championship and went to pool B that it was its own tournament. He told they asked again when they met about this at Wythe County prior to us getting to Carroll and they stated yes. He told that most of your teams on average have three pitchers and they stayed in the winners bracket and fought through 24 innings just to get there so it’s a struggle to get through six teams in our county. He told another issue is how they have the counties broke up, you have Wythe and Carroll fighting for six teams. He told what they were told after they won the county championship is that it was its own bracket and our pitching count reset.

July 10, 2017

Mr. Martin told that it is difficult with the number of pitchers to go through a bunch of games.

Mr. Alley told they figured it up and if you hit the losers bracket that is 30 innings that you have pitchers trying to pitch through. He told they were comfortable knowing when they got through Wythe that their pitching counts would reset. He told that they come up here and felt like we were made a mockery of, like we were a bunch of cheaters. He told that as a Rec Department they should be there for the kids. He told that there were two Wythe County teams and those two teams were ejected for the same things. He told Carroll County Rec Department knew before we took the field that we were misinformed on the pitching rules and they let us take the field and let us win and when we won they took it away from us. He told that our pitchers had over 48 hours rest, we put one pitcher in that had pitched his 15 innings in the prior tournament which we were told we were at a clean slate and as soon as we put him in they called our coaches for a meeting. He told that we had turned in all of our pitching records to Wythe County Rec and they didn’t have that on hand and disqualified us prematurely. He told it is hard telling 10 and 12 year olds that they worked their tails off all season to get it took away from them like that.

Mr. Martin told it sounds like to me the whole thing should have been taken care of before it got on the field instead of hurting kids.

Mr. Alley told that we have three now that have stated they think they are done with baseball. He told they not only took this game away from them, these kids practice day in and day out at home and with their team and with no reasoning except it’s a technicality.

Mr. Martin told that he knows generally about what you are talking about and it sounds like that somebody in Wythe County missed the boat and it may even extend. He told it should have been settled before the kids got to the field. He told that if there was a problem he would call the Rec Department.

Mr. Alley told that is where they are with it, Wythe County did miss the boat. He told that he doesn’t know if you are aware, the Rec Department Leader has actually resigned today for such instances. He told it was known information especially after the first game with the 7-9 year old’s that Wythe County was misinformed. HE told they even changed the batting rules on us twice before we started. He told that they need to look at the umpires and their knowledge of the sport. He told the umpire picks up the ball at 2nd base and says dead ball.

Mr. Martin told that the Board in the past have encouraged the Rec Department to always stress signing up kids and advertising because this Board wants as many kids as possible to take part. He told that he doesn’t have a solution.

Mr. Alley told they want their kids to take part but not after the season they had. He told we don’t want them walking away not wanting to play the game anymore and that is where we are with it now.

Mr. Martin asked if there is someone over Carroll, Grayson and all of them to make sure everyone knows the rules.

Mr. Alley told to his knowledge there is not, everybody pulled out of Dixie a few years back and they made up this and just ran with NHFS rules and made it more of a regional deal. He told from his understanding you were playing by a different set of rules wherever you went.

Mr. Robbie McCraw asked what the biggest reason all of the counties pulled out of Dixie youth.

Mr. Alley told that he doesn’t know, he has only been involved since his child came of age. He told his first year was when they started Rec and he thinks someone needs to

July 10, 2017 head it up to make sure everybody is on the same page. He told it is a devastating blow to explain to kids.

Mr. Martin told anytime you hurt the feelings of kids, he apologizes on behalf of Carroll County if we have hurt the kid’s feelings. He told anytime you do that it makes hard feelings.

Mr. Alley told the biggest thing was knowing they had the knowledge to turn this around but they chose to sit on it. He told it was almost like they were waiting on us to do it. He told that it looked like it was premeditated.

Mr. Martin told that he knows everybody wants to win and sometimes you put to much pressure on 7 or 8 years old. He told his granddaughter plays coach pitch and it sounds like the World Series when he goes to games.

Mr. Alley told they it wasn’t to much pressure on the kids, they worked hard to get there and he feels like they would have been strong competition for Carroll but we won’t know that now.

Mr. Hill told that he sympathizes with the position you were in, that is difficult when you forfeit or on the other end because you didn’t win.

Mr. Alley told we could have took a lose better than that.

Mr. Hill told going forward we will strive to so better and direct our people to make sure we don’t have something like this happen again, maybe we can have pretournament meetings.

Mr. Truitt told that he has spoken with our Rec Department and they all agree that we will have a Pre-tournament meeting in the future. He told that he realizes that you all didn’t get notice of it but the rules did go out 15 days prior.

Mr. Alley told that we were playing by the rules that we were given from our Rec.

Mr. Truitt told the whole sportsmanship aspect is a different matter.

Mr. Alley asked who the rules went to, he is just curious.

Mr. Truitt told it went out by Matt Foy on June 29th.

Mr. Alley asked if it was for just this tournament.

Mr. Truitt replied yes.

Mr. Alley asked if there were special rules for just this tournament.

Mr. Truitt told that it is a tournament, it wasn’t an extension of the league.

Mr. Alley asked if it was a separate tournament, so our pitching count should have been reset.

Mr. Truitt told that he doesn’t know about that.

Mr. Hendrick told that this is citizens time and we are over three minutes.

Mr. Jacobs told Mr. Alley did a pretty good job at explaining what happened. He told that he is a coach and so he has move of the details and it comes down to the lady who was taking care of us from Carroll and through his conversation with Mr. Truitt he found out that she wasn’t the Director and she probably want’ the person who should have been making the call about our disqualification. He told that what bothered him the most is Kevin Watson, the Director from Grayson was there with her and pushed the issue of the pitching records. He told for the tournament, our pitching records we didn’t have, Scotty

July 10, 2017

Vaught kept those records himself and our pitching coach would go sign those after the game so we never had a copy. He told them that they could get them to them. He told he pointedly asked this lady if she knew there was a problem why didn’t you tell us because there was other problems. He told that she said the game had already started. He told that when he talked to Mr. Truitt she informed him the reason she didn’t tell us was she assumed because we were county and not Wytheville that we should know the same rules and that is not true at all. He told the decision wasn’t even made while we were standing there, she called the head coach at 11:19 and at 11:25 she got him to let him know we were disqualified and the only people left were her and the gentleman from Grayson and she told him based on a conversation she had with someone from Galax that she was making the call that they were disqualified. He told the questions he has are why did she make the call on advice from Galax with only Grayson reps with her, why did it have to be made at 11 at night its not the Carroll County baseball league it is the Southwest baseball league consisting of Floyd, Grayson, Carroll and Wythe. He told it would have made more sense to let everybody in on the decision making process. He asked why was the decision made at 11 pm without our pitching logs available, whey were we not warned and notified during the game. He told if they had let us know during the first three innings we could have stopped it at that point because we hadn’t over pitched. He told if they had overpitched it would have made more sense in all fairness to all the children to replay that game and then go on to the Championship.

Mr. Martin told it could have been addressed and settled long before the game and it was a lack of communication. He told at this point he doesn’t know what you can do, we can strive to make sure the Carroll part is address before we get in this situation in the future.

Mr. Jacobs told that he hopes something good can come from this in some way because right now about half of the Wythe county teams have informed Wythe County Parks that they will not play with this league again. He told the county is split and each individual booster club and team has the option to go back to Dixie. He told as far as why did they withdraw from Dixie, his understanding is simply money, that it costs more for the county per child to play. He told you asked if there is a board overseeing this to make decisions so you don’t have some unqualified person making a decision at 11 pm.

Mr. Robbie McCraw told that if this is something that stays together as an organization, the rules need to be written before the season starts and they need to encompass the tournaments. He told that he knows it may cost a little more to be part of Dixie, but the cost that comes with that you have set rules and formats and there is no gray area. He told that it looks like there is some inexperience in this. He told he was involved for 30 years in youth sports, he worked with wrestling and there were set rules. He told there is a lot that needs to be addressed with this, they are growing pains and hopefully it is something we can resolve.

Mr. Martin told it makes a lot of sense for Carroll, Grayson, Wythe and Floyd to be involved in something.

Mr. Jacobs told that he doesn’t have a problem with that and he thinks it is a great opportunity, but it has to be done correctly and needs to be managed. He told that he fully agrees that Wythe County is as corporable as Carroll’s official and trust me in Wythe he has already went to their Board meeting. He told there is another meeting tomorrow and there are a great deal more parents going to be at that meeting.

Mr. Martin told that he assures that everybody on this Board in some way shape or form has been involved in youth activities. He told he would be glad to serve on a board to work it out, that is sort of his area of strength. He told if one kid suffered he apologizes.

Mr. Jacobs told there are 16 kids and the stands were full.

Mr. Martin told that he is sorry there was a problem. He told the lesson is you can’t assume anything, everyone must have a copy of rules and he will be glad to be a part of that.

July 10, 2017

Mr. Jacobs told he hopes that comes to fruition. He told as his departed grandmother says, I have heard the wind blow before, we want to see what comes of this and we want to see results.

(Order)

SUPERVISORS TIME

Mr. Hendrick told Mr. Truitt he assumes that you have investigated the debacle.

Mr. Truitt told that he did and he summed it up best he could in the letter. He told there was blame to go around, he believes Wythe County was informed on the rules, whether they were the right rules he doesn’t know. He told the teams came down the road not informed of the rules which is a shame. He told he doesn’t know what Ms. Patton knew or when she knew it but it is not her job in life to run that entire league. He told she did the best she could under a lot of pressure. He told she has assistance from Mr. Foy in Galax and the gentleman from Galax was there but he had a vested interest. He told it is a shame, the kids were served poorly by all of us, even their own coaches were not informed. He told there really wasn’t anybody there in charge, they tried to step into the void whether you agree with their decisions or not.

Mr. Hendrick asked if the Rec Commission provided their input since they are an advisory board, he would think this would fall under them.

Mr. Truitt told that he did not actually work with them.

Mr. Hendrick told that is what they are there for. He appreciates everyone coming out.

Mr. Phil McCraw told he appreciates the faithful few being here. He told that it has been an interesting meeting and he has enjoyed being here.

Mr. Hill thanked everyone for being here, the same group as always.

Mr. Robbie McCraw told that Century Link, he has people in the Fancy Gap area that are very upset with Century Links services provided of their internet service. He told that in that area it is fed off of Beamers Know and they have three customers that are paying for 10 mbs and they are not able to get it, they are only getting 9. He told the people have called Century Link and they are not getting anywhere with it. He told they are basically being told that there is no competition so they can do what they want to. He told that he feels like there is not a whole lot we can do about it, that is who is providing us service here at the Complex. He told a call or a letter to express our concerns.

Mr. Truitt told that we have been discussing the issues with Century Link the last few days and unlike others we do have a choice.

Mr. Robbie McCraw told his wife called to change our service at home to remove some of the options and they told her it would cost more to remove and they really didn’t care because they have no competition.

Mr. Phil McCraw told that it is a countywide problem.

Mr. Robbie McCraw told that he appreciates everyone that is here tonight and he appreciates staff and what they do. He told it is a thankless job and Steve, he appreciates your diligence in the Economic Development area.

Dr. Littrell told that he likes to see folks come and talk to us and hear about things that people have come in contact and how we can improve in the future.

Mr. Martin told he received some correspondence about something that was available to widows of policeman.

July 10, 2017

Mr. Truitt told that you approved holding the Public Hearing in the consent agenda. He told that basically it is an ordinance for surviving widows of policeman who would be exempt from real estate tax.

Mr. Martin thanked everyone for coming out. He complimented Steve on overtures and making contact with potential business prospects. He told we have a lot of things going on, lots of times we come close and one of these days we are going to get one. He told we do have a couple prospects now, he is not at liberty to discuss those.

(Order)

ADJOURNMENT

Upon motion by Mr. Hendrick, seconded by Mr. Robbie McCraw and passing, the Board adjourned.

VOTES Mr. Hendrick Yes Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

______Chairman

______Clerk

July 24, 2017

The Carroll County Board of Supervisors held a called meeting on, July 24, 2017 in the Conference Room of the Carroll County Governmental Center.

Present were: Rex L. Hill Dr. Tom Littrell Bob Martin Phil McCraw Robbie McCraw Steve Truitt, County Administrator Nikki Cannon, Assistant County Administrator Steve Durbin, County Attorney

Mr. Martin called the meeting to order at 7:30 p.m.

CLOSED SESSION – PURSUANT TO VIRGINIA CODE SECTION 2.2-3711(A1, A3, A5, A7)

Upon motion by Mr. Phil McCraw, seconded by Mr. Hill, and passing, the Board convened a Closed Session for the discussion of personnel, legal matter, as authorized by Virginia Code Section 2.2-3711 ( A3. A5, A7, A8).

Mr. Truitt explained the reasons for entering Closed Session.

7. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.

July 24, 2017

VOTES

Mr. Hendrick Not Present Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

CERTIFICATION OF CLOSED SESSION

Upon motion by Mr. Phil McCraw, seconded by Mr. Hill, and passing, the Board adopted the following Resolution:

WHEREAS, Section 2.2-3711(D) of the Code of Virginia requires a certification by the Board of Supervisors that such Closed Session was conducted in conformity with Virginia law;

VOTES Mr. Hendrick Not Present Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

ADJOURNMENT

Upon motion by Mr. Phil McCraw, seconded by Mr. Hill and passing, the Board adjourned.

VOTES Mr. Hendrick Not Present Mr. Phil McCraw Yes Mr. Hill Yes Mr. Robbie McCraw Yes Dr. Littrell Yes Mr. Martin Yes

(Order)

July 24, 2017

______Chairman

______Clerk

BOARD APPROVAL

1. LOC Extension – Approval Summary

2. Public Hearing – Approval Summary

3. Budget Adjustment – Approval Summary

4. Historical Society Lease – Approval Summary

5. DMV Grant – Approval Summary – Documentation

6. CCFR – Approval Summary

COUNTY OF CARROLL APPROVAL ITEM

AGENDA TITLE: AGENDA DATE: LOC Extension August 14, 2017

STAFF CONTACTS: LEGAL REVIEW: Steve Truitt No

Reviewed By: Steve Truitt

Background: The Board is requested to approve the Line of Credit Extension for Exit 19.

Budget Impact: $0

Recommendations: Staff recommends that the Board approve.

COUNTY OF CARROLL APPROVAL ITEM

AGENDA TITLE: AGENDA DATE: Public Hearing August 14, 2017

STAFF CONTACTS: LEGAL REVIEW: Steve Truitt Yes

Reviewed By: Steve Truitt

Background: The Board is requested to approve holding a Public Hearing during the September meeting regarding a potential ordinance creating a registry for short-term rental of property.

Budget Impact: $0

Recommendations: Staff recommends that the Board approve.

Budget Adjustment for overage in budget over Insurance Billing

Line Item Description Debit Credit

11010 5307 Insurance ‐ General Liability 5,614 31020 2005 Sheriff 2,437 31040 2005 Courtroom Security 587 31050 2005 Day Reporting 17 32020 2005 Volunteer Fire 344 32020 5310 Volunteer Fire 769 43200 5302 Ins. Premiums ‐ Fire 374 18990 1000 Beginning Fund Balance ‐ (Budget differences) 12,594 12020 5305 ADMINISTRATION (10) 12050 5408 TOURISM (2) 12090 5305 COMMISSIONER OF REVENUE (2) 31020 5305 SHERIFF (107) 32020 3005 FIRE DEPARTMENTS (102) 32030 5305 RESCUE SQUADS (84) 34010 5305 BUILDING OFFICIAL (5) 35010 5305 ANIMAL CONTROL (2) 35050 5305 EMERGENCY SERVICES (3) 35060 5305 CCFR (33) 43110 5411 MAINTENANCE DEPT. (42) 53020 5305 SOCIAL SERVICES (25) 71010 5305 RECREATION (10) 11010 5304 Insurance ‐ Crime/Paper (25) 11010 2011 Board of Supervisors (5) 12020 2011 County Administrator (53) 12025 2011 Finance (27) 12050 2011 Tourism (11) 12070 2011 Information Technology (292) 12090 2011 Commissioner of Revenue (248) 12130 2011 Treasurer (38) 13010 2011 Electoral Board (1) 13020 2011 Registrar (13) 21010 2011 Circuit Court (7) 21020 2011 District Court (1) 21060 2011 Clerk of the Circuit Court (43) 22010 2011 Commonwealth Attorney (72) 22020 2011 Vicitim Witness Program (11) 31020 2011 Sheriff (5,390) 31040 2011 Courtroom Security (685) 31050 2011 Day Reporting (190) 31060 2011 Highway Safety (773) 34010 2011 Building Inspection (996) 35010 2011 Animal Control (112) 35050 2011 Emergency Services (611) 35060 2011 Carroll Fire & Rescue (4,537) 42030 2011 Cana Refuse Site Operation (300) 43010 2011 Maintenance County Complex (568) 43060 2011 Cannery (66) 43110 2011 Maintenance Force (1,200) 71010 2011 Recreation (894) 73020 2011 Carroll‐Galax Regional Library (19) 81550 2011 SBDC (12) 83060 2011 Farmer's Market (890) 32030 2005 VOL Rescue (4,213) Total 22,736 (22,736) COUNTY OF CARROLL APPROVAL ITEM

AGENDA TITLE: AGENDA DATE: Budget Adjustment August 14, 2017

STAFF CONTACTS: LEGAL REVIEW: Nikki Cannon No

Reviewed By: Nikki Cannon

Background: The Board is requested to approve the attached Budget Adjustments and adjustment downward for insurance. Budgeting is based on estimates and County Administration is currently rigorously managing the budget. The FY18 Insurance budget was estimated slightly over the budgeted expense by $12,594. This includes Workers Compensation insurance, Liability insurance and Line of Duty Act Insurance.

Budget Impact: ($12,594)

Recommendations: Staff recommends that the Board approve.

Ralph J. “Bob” Martin Chairman

Robbie McCraw Vice-Chairman

Joshua A. Hendrick Phil D. McCraw Rex Hill Dr. Thomas W. Littrell

Office of the Administrator 605-1 Pine Street

Hillsville, VA 24343

8/8/2017

Ed Stanley Carroll County Historical Society 515 North Main Street Hillsville, VA 24343

Whereas, the current lease between the Board of Supervisors and Carroll County Historical Society expires on May 13th, 2018;

Whereas, the Historical Society has requested extending the lease of space at 515 North Main Street, Hillsville;

Whereas, there is an option in the current lease to extend the lease for an additional 10 years;

Whereas, the Carroll County Board of Supervisors appreciates and values the work of the Historical Society;

Whereas, the Historical Society has been a good tenant of the Carroll County Courthouse;

Now, therefore be it resolved, the Carroll County Board of Supervisors does hereby wish to extend the lease for an additional 10 years, under the same terms as the Lease dated 5/12/08.

(276) 730.3001 (276) 730.3004 fax www.CarrollCountyVA.org

Bob Martin Date Chairman

Steve Truitt Date County Administrator

Ed Stanley Date President Historical Society

(276) 730.3001 (276) 730.3004 fax www.CarrollCountyVA.org COUNTY OF CARROLL APPROVAL ITEM

AGENDA TITLE: AGENDA DATE: Historical Society Lease August 14, 2017

STAFF CONTACTS: LEGAL REVIEW: Nikki Cannon No

Reviewed By: Nikki Cannon

Background: The Board is requested to approve the Historical Society Lease extension of an additional 10 years.

Budget Impact: $0

Recommendations: Staff recommends that the Board approve.

Carroll County Government

Additional Appropriation Worksheet – FY2018

Appropriation for:

To increase the Sheriff’s Department overtime for remainder left on DMV grant from FY 2017 – Grant #SC-2017-57126-6775

08/14/17

Revenue line item to be adjusted:

Transp Safety – Police Traffic Serv 33010-0001 $ 9,415.48

Expenditure line item to be adjusted (include account number):

Overtime 31020-1002 $9,415.48

Expenditure Budget Adjustment made by: ______

Date: ______

COUNTY OF CARROLL APPROVAL ITEM

AGENDA TITLE: AGENDA DATE: DMV Grant August 14, 2017

STAFF CONTACTS: LEGAL REVIEW: Nikki Cannon No

Reviewed By: Nikki Cannon

Background: The Board is requested to approve an additional allocation for unspent funds on an DMV grant for the Sheriff’s Department. They received a grant in FY17 in the amount of $19,488. In FY17, only $10,072.52 had been spent, leaving a balance of $9,415.48 in FY18 to be spent.

Budget Impact: $9,415.48

Recommendations: Staff recommends that the Board approve.

Budget Adjustment:CCFR

Revenues: OEMS - RSAF 24040-0024 $ 30,690 R/C EMS 19020-0035 $ (145,485) Expenses: Salaries and Wages 35060-1001 $ 175,490 Annual Bonus 35060-1007 $ 600 FICA 35060-2001 $ 13,425 VRS 35060-2002 $ 19,655 VRS Life 35060-2006 $ 2,300 Hybrid Disability 35060-2007 $ 1,035 Unemployment 35060-2009 $ 255 Health Insurance 35060-2010 $ 72,600 Worker's Comp 35060-2011 $ 8,285 Contribution from County 35060-9000 $ 3,375 Motor Vehicles 35060-8005 $ (128,850) Cana EMS Reimbursement 32030-5680 $ (50,000) Cana EMS Commission 32030-5685 $ (3,375) $ 327,710.00 $ (327,710.00)

CCFR - 4th Truck Description Amount Notes Total Cost of Crew in FY 2018 $ 293,645 6 Full time with benefits calculated for 11 months, Family Health ins

Revenue Projection for EMS Calls in Cana $ (145,485) Increased revenue based on higher volume, billing higher based on the call reports

Cana Ems Reimbursement $ (50,000) Original budget for revenue due Cana Volunteer Rescue Squad

Motor Vehicles $ (98,160) Net Reduction- Reduction of Grant Revenue and Expense ($128,850-$30,690=$98,160)

Impact on Fund Balance $ - COUNTY OF CARROLL APPROVAL ITEM

AGENDA TITLE: AGENDA DATE: CCFR August 14, 2017

STAFF CONTACTS: LEGAL REVIEW: Nikki Cannon No

Reviewed By: Nikki Cannon

Background: The Board is requested to approve an additional allocation for Carroll County Fire and Rescue for the expense to run an additional shift. Due to increased call volume and less people available to volunteer, CCFR is in need of an additional shift to cover the County. This will cover the cost of an additional to run 24/7 . Budget Impact: $145,485

Recommendations: Staff recommends that the Board approve.

Carroll County Emergency Operation Plan

CARROLL COUNTY EMERGENCY OPERATIONS PLAN

8/8/2017 1 Carroll County Emergency Operation Plan

TABLE OF CONTENTS

Table of Contents…………………………………………………………………………………………….……...……2 EXECUTIVE SUMMARY………………………………………………………………………….…………….….….5 BASIC PLAN Introduction………………………………………………………………………………………………………….……..6 Planning Situation and Assumptions ...... 8 Roles and Responsibilities…………………………………………………………………………………………………9 Concept of Operations ...... 12 Incident Management Actions ...... 20 Plan Management and Maintenance ...... 22 Exercise and Training ...... 22

Appendix 1: Glossary of Key Terms ...... 25 Appendix 2: List of Acronyms ...... 31 Appendix 3: Authorities and References ...... 32 Appendix 4: Matrix of Responsibilities ...... 33 Appendix 5: Succession of Authority ...... 34 Appendix 6: EOP Distribution List ...... 35 Appendix 7: Essential Records ...... 36 Appendix 8: NIMS Resolution ...... 37 Appendix 9: Resolution of Adoption of EOP ...... 38 Appendix 10: Local Declaration of Emergency ...... 39 Appendix 11: Record of Changes ...... 40 EMERGENCY SUPPORT FUNCTIONS (ESFs) ESF # 1 - Transportation ...... 41 ESF # 2 - Communications ...... 45 ESF # 3 – Public Works ...... 50 ESF # 4 - Fire ...... 54 ESF # 5 – Emergency Management ...... 56 ESF # 6 – Mass Care, Housing, Human Resources ...... 63 ESF # 7 – Resource Management ...... 71 ESF # 8 – EMS and Public Health ...... 75 ESF # 9 – Search and Rescue ...... 81 ESF # 10 – Oil and Hazardous Materials ...... 84 ESF # 11 – Agriculture and Natural Resources...... 87 ESF # 12 – Energy ...... 90 ESF # 13 – Public Safety ...... 93 ESF # 14 – Long Term Recovery ...... 98 ESF # 15 – External Affairs ...... 105 ESF # 16 – Military Support ...... 109 ESF # 17 – Volunteers and Donations ...... 111

8/8/2017 2 Carroll County Emergency Operation Plan

SUPPORT ANNEXES Animal Care and Control ...... 121 Dam Safety ...... 154 Damage Assessment ...... 159 Debris Management ...... 174 Financial Management ...... 181 Information Technology ...... 184 Worker Safety and Health ...... 186

8/8/2017 3 Carroll County Emergency Operation Plan

Carroll County Emergency Operations Plan

8/8/2017 4 Carroll County Emergency Operation Plan

Executive Summary

The Carroll County Emergency Operations Plan (EOP) has been revised as required by the Commonwealth of Virginia Emergency Services and Disaster Laws of 2000, as amended, 2012 edition, §§ 44-146.13 to 44-146.29:2. A local stakeholder’s team was developed to provide input and gather information to complete the revision of this plan. The revised plan is an accurate and appropriate reflection of how the County will address natural and man-made disasters and events as they develop. The revised plan is based on current resources available at the local level. The plan conforms to the recommendations of the Virginia Department of Emergency Management (VDEM), the National Response Framework (NRF), the National Incident Management System (NIMS), and the Incident Command System (ICS).

The EOP consists of a Basic Plan and Appendix’s, followed by the Emergency Support Functions (ESFs) and Support Annexes. The Basic Plan establishes the legal and organizational basis for emergency operations in Carroll County to effectively respond to and recover from all-hazards and emergency situations.

The Emergency Support Functions (ESFs) group resources and capabilities into functional areas to serve as the primary mechanisms for providing assistance at the operational level. The ESF structure results in improved effectiveness and efficiency in mitigation, preparedness, response, and recovery operations.

The Support Annexes describe the framework through which local departments and agencies, the private sector, volunteer organizations, and non-governmental organizations (NGOs) coordinate and execute the common functional processes and administrative requirements necessary to ensure efficient incident management. The actions described in the Support Annexes are not limited to particular types of events but are overarching in nature and applicable to nearly every type of incident. In addition, they may support several ESFs.

In addition to the Executive Summary, included in the Basic Plan is a Board of Supervisors Resolution. The purpose of this resolution is two-fold: First, it serves as the format for formal adoption of the Carroll County Emergency Operations Plan. Second, it charges and authorizes the Director or his/her designee with the responsibility of maintaining this plan over the next four (4) years, when it will once again come before the Board for formal adoption.

8/8/2017 5 Carroll County Emergency Operation Plan

I. Introduction

Carroll County is vulnerable to a variety of hazards such as flash flooding, major river flooding, hurricanes, winter storms, tornadoes, hazardous materials incidents, resource shortages and terrorism. Due to high altitude in Carroll County above sea level, we are also subject to limited visibility from fog as well as heavy rains and high winds during a major storm.

The Carroll County Hazard Mitigation Plan identifies situations taking into account specific threats experienced in Carroll County and considers the capabilities and ability to mitigate emergencies that affects the population of over 30,000 citizens to include the town of Hillsville. In addition, hazards identified also include wild fires, droughts and undefined risk potential for landslides and impacts from karst terrain. There are two federally regulated hydro-electric dams and one state regulated dam in Carroll County.

To respond effectively to any emergency of a size or complexity beyond routine response systems, it is critical that all Carroll County public officials, departments and agencies, nongovernmental and volunteer emergency organizations and the public understand their roles and responsibilities. These non-routine responsibilities begin as the incident is recognized and response ensues, and become particularly important as command organizes beyond the initial reactive phase of first responders.

A planned-for and coordinated response on the part of state and local officials in support of in-the-field emergency responders can save lives, protect property, and more quickly restore essential services. The foundation for this coordinated response is established through the Carroll County Emergency Operations Plan.

Purpose

The purpose of the Plan is to establish the legal and organizational basis for operations in Carroll County to effectively respond to and recover from all-hazards disasters and/or emergency situations. It assigns broad responsibilities to local government agencies and support organizations for disaster prevention, preparedness, response, and recovery. These responsibilities are generally extensions of normal, day-to-day functions involving the same personnel and material resources. Supporting plans for all-hazards disasters set forth the concepts and procedures whereby the county can effectively apply available resources to ensure that causalities and property damage will be minimized and that essential services will be restored as soon as possible following an emergency or disaster situation.

8/8/2017 6 Carroll County Emergency Operation Plan

Scope and Applicability

The Emergency Operations Plan identifies a range of disasters that could possibly occur in or near Carroll County. The EOP works to anticipate the needs that the jurisdiction might experience during an incident and provides guidance across county departments, agencies, and response organizations by describing and overall emergency response system:

• How county departments/agencies will be organized during response to an event, including command authorities; • Critical actions and interfaces during response and recovery; • How the interaction between the jurisdiction and regional, state, and federal authorities is managed; • How the interaction between the jurisdiction and its private partner organizations (hospitals, non-governmental and volunteer emergency organizations and others) is managed during emergencies; and • How to handle and manage needs with the resources available.

Incident Management Activities

This plan addresses the full spectrum of activities related to Carroll County incident management, including prevention, preparedness, response, and recovery actions. This plan focuses on those activities that are directly related to an evolving incident or potential incident.

Examples of incident management actions include:

• Increasing public awareness; • Coordinating protective measures across jurisdictions; • Increasing countermeasures such as inspections, security, and infrastructure protection; • Conducting public health assessments and conducting a wide range of prevention measures to include, but not limited to immunizations; • Providing immediate and long-term public health and medical response assets; • Coordinating support in the aftermath of an incident; • Providing strategies for coordination of resources; • Enabling immediate recovery activities, as well as addressing long-term consequences in the impacted area.

Key Concepts

A. Systematic and coordinated incident management, including protocols for: i. Incident reporting; ii. Coordinated action; iii. Alert and Notification; iv. Mobilization of resources;

8/8/2017 7 Carroll County Emergency Operation Plan v. Operating under differing threats; and vi. Integration of crisis and consequence management functions B. Proactive notification and deployment of resources in anticipation of or in response to catastrophic events in coordination and collaboration with Federal, State, private entities, and other local governments when possible. C. Organizing interagency efforts to minimize damage, restore impacted areas to pre- incident conditions of feasible, and/or implement programs to mitigate vulnerability to future events. D. Coordinate incident communication, worker safety and health, private-sector involvement, and other activities that are common to the majority of incidents. E. Organizing Emergency Support Functions (EFSs) to facilitate the delivery of critical resources, assets, and assistance. Departments and agencies are assigned to lead or support ESFs based on authorities, resources, and capabilities. F. Providing mechanisms for coordination, communications, and information sharing in response to threats or incidents. These mechanisms facilitate coordination between Federal, State, local and tribal entities of government, as well as between the public and private sectors. G. Facilitating support to departments and agencies acting under the requesting departments or agency’s own authorities. H. Developing detailed supplemental operations, tactical, and hazard-specific contingency plans and procedures.

II. Planning Assumptions & Considerations

A. Incidents are typically managed at the lowest possible level of government. B. Incident Management activities will be initiated and conducted using the principles contained in the National Incident Management System (NIMS). C. The combined expertise and capabilities of government at all levels, the private sector, and non-governmental and volunteer organizations will be required to prevent, prepare for, respond to, and recover from disasters. D. Incidents require Carroll County to coordinate operations and/or resources and may: a. Occur at any time with little or no warning; b. Require significant information sharing across multiple jurisdictions and between the public and private sectors; c. Involve single or multiple geographic areas; d. Have significant impact and/or require resource coordination and/or assistance; e. Span the spectrum of incident management to include prevention, preparedness, response, and recovery; f. Involve multiple, highly varied hazards or threats on a local or regional scale; g. Result in numerous casualties; fatalities; displaced people; property loss; disruption of normal life support systems, essential public services and basic infrastructure; and significant damage to the environment.

8/8/2017 8 Carroll County Emergency Operation Plan h. Attract a sizeable influx of independent, spontaneous volunteers and supplies; i. Require short notice State and Federal asset coordination; and j. Require prolonged, sustained incident management operations and support activities. E. The top priorities for Carroll County are to: a. Save lives and protect the health and safety of the public, responders, and recovery workers; b. Ensure security of the jurisdiction; c. Prevent an imminent incident from occurring; d. Protect and restore critical infrastructure and key resources; e. Ensure local government continues to function throughout the incident; f. Protect property and mitigate damages and impacts to individuals, communities, and the environment; and g. Facilitate recovery of individuals, families, businesses, government, and the environment.

III. Roles and Responsibilities

Local Chief Executive Officer

The County Administrator, serving as the Carroll County’s chief executive, is responsible for the public safety and welfare of the people of that jurisdiction. The County Administrator will coordinate Emergency activities with the appropriate local elected officials.

• Is responsible for coordinating local resources to address the full spectrum of actions to prevent, prepare for, respond to, and recover from incidents involving all hazards including terrorism, natural disasters, accidents, and other contingencies; • Dependent upon state and local laws, has extraordinary powers to suspend local laws and ordinances, such as to establish a curfew, direct evacuations, and in coordination with the local health authority, to order a quarantine; and • Provides leadership and plays a key a role in communicating to the public, and in helping people, businesses, and organizations cope with the consequences of any type of incident within the jurisdiction.

Local departments and agencies participate in the Emergency Support Function (ESF) structure as coordinators, primary response agencies, and/or support agencies and/or as required to support incident management activities.

8/8/2017 9 Carroll County Emergency Operation Plan

Local Emergency Management Coordinator

The Emergency Management Coordinator is responsible for the day to day management for planning and emergency response including various disasters and emergencies that may affect Carroll County. The Chief Executive Officer may task the Emergency Management Coordinator to coordinate disasters and emergencies in the absence of the Chief Executive Officer.

Emergency Support Functions

The Emergency Support Function is a grouping of government and certain private-sector capabilities into an organizational structure to provide support, resources, program implementation, and emergency services that are most likely to be needed during incidents.

Each ESF is composed of primary and support agencies. The jurisdiction identifies primary agencies on the basis of authorities, resources, and capabilities. Support agencies are assigned based on resources and capabilities in a given functional area. EFSs are expected to support one another in carrying out their respective roles and responsibilities. Additional discussion on roles and responsibilities of ESF coordinators, primary agencies, and support agencies can be found in the introduction to the ESF annexes.

Note that not all incidents result in the activation of the ESFs. It is possible an incident may be addressed without activating the ESFs.

Non-governmental and Volunteer Organizations

Private Sector

Primary and support agencies coordinate with the private sector to effectively share information, form courses of action, and incorporate available resources to prevent, prepare for, respond to, and recover from disasters. The roles, responsibilities and participation of the private sector during disaster vary based on the nature of the organization and the type and impact of the disaster. The roles of the private sector organizations are summarized below:

Type of Organization Role Private sector organizations may be affected by direct or indirect consequences of the incident, including privately owned critical infrastructure, key resources, and those main Impacted Organization or infrastructure private sector organizations that are significant to local economic recovery. Examples of privately owned infrastructure include transportation, telecommunications, private utilities, financial institutions, and hospitals.

8/8/2017 10 Carroll County Emergency Operation Plan Private sector organizations provide response resources (donated or compensated) during an incident- including specialized teams, Response Resource equipment, and advanced technologies-through local public-private emergency plans, mutual aid agreements, or incident specific requests from local government and private sector volunteered initiatives.

Owners/operators of certain regulated facilities or hazardous operations may bear Regulated and/or Responsible Party responsibilities under the law for preparing for and preventing incidents from occurring, and responding to an incident once it occurs. Private sector organizations may serve as an active partner in local emergency preparedness Local Emergency Organization Member and response organizations and activities, such as membership on the Local Emergency Planning Committee (LEPC).

Private sector organizations support emergency management by sharing information with the local government, identifying risks, performing vulnerability assessments, developing emergency response and business continuity plans, enhancing their overall readiness, implementing appropriate prevention and protection programs, and donating or otherwise providing goods and services through contractual arrangement or government purchases to assist in response and recovery activities.

Private sector organizations are encouraged to develop and maintain capabilities to respond and to manage a complete spectrum of incidents and emergencies. Carroll County maintains ongoing interaction with the critical infrastructure and key resources and industries to provide coordination of prevention, preparedness, and response and recovery activities. Private sector representatives should be included in planning and exercises.

Citizen Involvement

Strong partnerships with citizen groups and organizations provide support for incident management prevention, preparedness, response, recovery, and mitigation. Programs to educate the public concerning disasters should be implemented targeting groups that can determine where special outreach may be needed. Many groups may exist in the community that can be identified to assist during disasters based on special skills and abilities. In addition, groups with special needs during a disaster can be identified to determine levels of assistance needed.

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IV. Concept of Operations

General

This section describes the local coordinating structures, processes, and protocols employed to manage incidents. These coordinating structures and processes are designed to enable execution of the responsibilities of local government through the appropriate departments and agencies and to integrate State, Federal, nongovernmental organizations and private sector efforts into a comprehensive approach to incident management.

1. The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended, provides that emergency services organizations and operations will be structured around existing constitutional government. Carroll County organization for emergency operations consists of existing government departments, non-governmental and volunteer, and private sector emergency response organizations. 2. The Director of Emergency Management is the County Administrator. The day-to-day activities of the emergency preparedness program have been delegated to the Coordinator of Emergency Management, will direct and control emergency operations in time of emergency and issue directives to other services and organizations concerning disaster preparedness. The County Administrator’s Office will be responsible for emergency public information. 3. The Coordinator of Emergency Management, assisted by department heads, will develop and maintain a primary Emergency Operations Center (EOC) from which to direct operations in time of emergency. The primary EOC is currently located in the Carroll County Sheriff’s Office, 605 Pine Street, Hillsville, Virginia; Lower Level. The alternate EOC facility is located in the Carroll County Fire Rescue facility located at 499 Floyd Pike, Hillsville, Virginia. 4. The day-to-day activities of the emergency management program, for which the Coordinator of Emergency Management is responsible, include developing and maintaining an Emergency Operations Plan, maintaining the County EOC in a constant state of readiness, and other responsibilities as outlined in local and state regulations. 5. The Director of Emergency Management or, in his or her absence, the Coordinator of Emergency Management will determine the need to evacuate large areas and will issue orders for evacuation or other protective action as needed. Local Law Enforcement will implement evacuation and provide security for the evacuated area. In the event of a hazardous materials incident, the local Fire Chief or his/her representative on the scene should implement immediate protective action to include evacuation as appropriate. 6. Succession to the Director of Emergency Management will be the Deputy Director of Emergency Management, the succession of Coordinator of Emergency Management, will be the Deputy Coordinator of Emergency Management, 7. The Coordinator of Emergency Management, assisted by the Deputy Coordinator, will assure compatibility between the Carroll County’s Emergency Operations Plan and the plans and procedures of key facilities and private organizations within the county as appropriate.

8/8/2017 12 Carroll County Emergency Operation Plan 8. Carroll County must be prepared to bear the initial impact of a disaster on its own. Help may not be immediately available from the state or federal government after a natural or man-made disaster. All appropriate locally available forces and resources will be fully committed before requesting assistance from the state. Requests for assistance will be made through WebEOC to the State EOC. 9. The Director of Emergency Management or, in his or her absence, the Coordinator of Emergency Management, with support from designated local officials, will exercise direction and control from the EOC during disaster operations. The EOC may be partially or fully staffed depending on type and scope of disaster. The EOC will provide logistical and administrative support to response personnel deployed to the disaster site(s). Available warning time will be used to implement increased readiness measures, which will insure maximum protection of the population, property, and supplies from the efforts of threatened disasters. 10. The heads of operating agencies will develop and maintain detailed plans and standing operating procedures necessary for their departments to effectively accomplish their assigned tasks. Department and agency heads will identify sources from which emergency supplies, equipment, and transportation may be obtained promptly when required. Accurate records of disaster-related expenditures will be maintained. All disaster-related expenditures will be documented to provide a basis for reimbursement if federal disaster assistance is needed. In time of emergency, the heads of county offices, departments, and agencies will continue to be responsible for the protection and preservation of records essential for the continuity of government operations. Department and agency heads will establish lists of succession of key emergency personnel. 11. Day-to-day functions that do not contribute directly to the emergency operation may be suspended for the duration of any emergency. Efforts that would normally be required of those functions will be redirected to accomplish the emergency task by the agency concerned. 12. Declaration of a Local Emergency a. The County Board of Supervisors, by resolution, should declare an emergency to exist whenever the threat or actual occurrence of a disaster is, or threatens to be, of sufficient severity and magnitude to require significant expenditures and a coordinated response in order to prevent or alleviate damage, loss, hardship, or suffering. In the event the Board cannot convene due to the disaster, the Director of Emergency Management, or any other Emergency Management staff in his/her absence, may declare a local emergency to exist subject of confirmation of the entire Board, within fourteen days. The Director of Emergency Management or, in his/her absence, the Coordinator will advise the Virginia EOC immediately following the declaration of a local emergency. b. A local emergency may be declared by the Director of Emergency Management with the consent of the Board of Supervisors (see Section 44-146.21, Virginia Emergency Services and Disaster Law). The declaration of a local emergency activates the Emergency Operations Plan and authorizes the provision of aid and assistance there under. It should be declared when a coordinated response among several local agencies/organizations must be directed or when it becomes necessary to incur substantial financial obligations in order to protect the health

8/8/2017 13 Carroll County Emergency Operation Plan and safety of persons and property or to provide assistance to the victims of a disaster. 13. The Virginia Emergency Operations Plan requires the submission of the following reports by local government in time of emergency using the online Emergency Operations Center (WebEOC). i. Daily Situation Report ii. Initial Damage Assessment Report iii. Request for Assistance Form 14. Support by military units may be requested through the State EOC. Should military forces, be made available, ESF 16 will support EOC operations during disaster operations. 15. Emergency assistance may be made available from neighboring jurisdictions in accordance with mutual aid agreements. Emergency forces may be sent from the County to assist adjoining jurisdictions. Such assistance will be in accordance with existing mutual aid agreements or, in the absence of official agreements, directed by the Director of Emergency Management or in his or her absence, the Coordinator of Emergency Management determines that such assistance is necessary and feasible. 16. The County Director of Emergency Management, the Coordinator of Emergency Management, and the Department of Social Services will assist disaster victims in obtaining post-disaster Federal assistance, such as temporary housing and low-interest loans. 17. This plan is effective as a basis for training and pre-disaster preparedness upon receipt. It is effective for execution when: a. Any disaster threatens or occurs in the county and a local disaster is declared under the provisions of Section 44-146.21, the Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended. b. A State of Emergency is declared by the Governor. 18. The Director of Emergency Management, assisted by the Coordinator and Deputy Coordinator of Emergency Management, has overall responsibility for maintaining and updating this plan. It should be updated, improved based on lessons learned, and republished following an actual or threatened emergency situation. In the absence of such a situation, it should be updated annually, preferably after a training exercise or drill, as needed. The Coordinator will have the EOP readopted every 4 years. The Virginia Department of Emergency Management provides guidance and assistance. A plan distribution list must be maintained. Responsible individuals and officials should recommend to the Director of Emergency Management or the Coordinator of Emergency Management appropriate improvements and changes as needed based on experience in emergencies, deficiencies identified through drills and exercises, and changes in government structure.

Concurrent Implementation of Other Plans

The Carroll County Emergency Operations Plan is the core plan for managing incidents and details the local coordinating structures and processes used during incidents. Other supplemental agency and interagency plans may be available for responding to and managing specific contingency situations (such as hazardous materials spills, wild land fires, etc.). In many cases

8/8/2017 14 Carroll County Emergency Operation Plan these local agencies manage incidents under these plans using their own authorities. These supplemental agency or interagency plans may be implemented concurrently with the Emergency Operations Plan (EOP) but are subordinated to the overarching core coordinating structures, processes, and protocols detailed in the EOP.

Organizational Structure

In accordance with NIMS process, resource and policy issues are addresses at the lowest possible organizational level. If issues cannot be resolved at that level, they are forwarded up to the next level. Reflecting the NIMS construct and in alignment with the National Response Plan, the Emergency Operations Plan includes the following command and coordination structures: • Incident Command Posts, on-scene using the Incident Command System; • Area Command (if needed); • Emergency Operations Centers; • Joint Field Office, which is responsible for coordinating Federal assistance and supporting incident management activities locally; • Carroll County Department of Emergency Management; • Director and Deputy Director of Emergency Management; • Coordinator of Emergency Management/ Deputy Coordinator; and • Incident Commander.

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Carroll County Emergency Management Structure

Organizational Chart – 1

8/8/2017 16 Carroll County Emergency Operation Plan

Carroll County Incident Command System Structure

Organizational Chart - 2

8/8/2017 17 Carroll County Emergency Operation Plan

Carroll County Emergency Operations Center Structure

Organizational Chart - 3

8/8/2017 18 Carroll County Emergency Operation Plan

Joint Field Office Organizational Structure

Organizational Chart - 4

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V. Incident Management Actions

Actions

This section describes incident management actions ranging from initial threat notification to early coordination efforts to assess and disrupt the threat, to preparatory activation of the ESF structure, to deployment of resources in support if incident response and recovery operations. These actions do not necessarily occur in sequential order; many may be undertaken concurrently in response to single or multiple threats or incidents.

Notification and Assessment

Local and non-governmental organizations report threats, incidents, and potential incidents using established communications and reporting channels. Once a threat or incident has occurred, local government, through the Director of Emergency Management, makes an initial determination to initiate the coordination of information-sharing management activities.

Reporting Requirements

Carroll County Emergency Management is required to report a Declaration of Emergency to the Virginia VEOC and encouraged to report all incidents of significance to the VEOC. In most situations, incident information is reported using existing mechanisms to the VEOC. This information may include: • Implementation of an incident management or emergency response plan or action to prevent, respond to, or recover from an incident; and • Activation of local and state mutual-aid agreements in response to incidents resulting in emergency proclamation or declarations, or requiring Federal assistance.

Pre-Incident Actions

The majority if initial actions in the threat or hazard area is taken by first responders and local government authorities, and includes efforts to protect the public and minimize damage to property as follows: • Public Health and Safety: Initial Safety efforts focus on actions to detect, prevent, or reduce the impact to public health and safety. Such actions can include environmental analysis, plume modeling, evacuations, emergency sheltering, air monitoring, decontamination, emerging infectious disease tracking, emergency broadcasts, etc. these efforts may also include public health education; site and public health surveillance and testing procedures; and immunizations; prophylaxis, and isolation or quarantine for biological threats. • Responder Health and Safety: The safety and health of responders is also a priority. Actions essential to limit their risks include full integration of deployed health and safety assets and expertise; risk assessments based upon timely and accurate data, and situational awareness that considers responder and recovery worker safety.

8/8/2017 20 Carroll County Emergency Operation Plan • Property and Environment: Responders may also take incident management actions to protect public and private property and the environment. Such actions may include sandbagging in anticipation of a flood, or booming of environmentally sensitive areas in response to a potential oil spill.

Response Actions

Once an incident occurs, the priorities shift from prevention, preparedness, and incident mitigation to immediate and short-term response activities to preserve life, property, the environment, and the social, economic, and political structure of the community.

Response actions include immediate law enforcement, fire, emergency medical services; emergency flood fighting; evacuations; transportation system detours; emergency public information; actions taken to minimize additional damage; urban search and rescue; the provision of public health and medical services, food, ice, water, and other emergency essentials; debris clearance; the emergency restoration of critical infrastructure; control, containment, and removal, of environmental contamination; and protection of responder health and safety.

In the context of a single incident, once immediate response missions and life-saving activities conclude, the emphasis shifts from response to recovery operations, and if applicable, hazard mitigation. The Planning Section develops a demobilization plan for the release of appropriate resources.

Recovery Actions

When disasters or emergencies occur that are not federally declared emergencies, the county will determine what may be needed and what can be provided for the recovery required to return the county to normal.

For Federally declared emergencies, recovery involves actions needed to help individuals and communities return to normal when feasible. The Joint Field Office (JFO) is the central coordination point among Federal, State, and Local agencies and voluntary organizations for delivering recovery assistance programs.

The JFO Operations Section includes the Human Services Branch, the Infrastructure Support Branch, and the Community Recovery and Mitigation Branch. The Human Services and Infrastructure Support Branches assess state and local recovery needs at the outset of an incident and develop relevant timeframes for program delivery. The Community Recovery and Mitigation Branch works with the other Operations branches and state and local officials to assess the long- term impacts of an incident, define available resources, and facilitate the development of a course of action to most efficiently apply available resources to restore and revitalize the community as well as reduce the impact from future disasters.

The above branches coordinate with one another to identify appropriate agency assistance programs to meet applicant needs. Hazard Mitigation measures are identified in concert with congressionally mandated locally developed plans. Hazard Mitigation Risk Analysis; technical

8/8/2017 21 Carroll County Emergency Operation Plan assistance to state and local governments, citizens, and businesses; and grant assistance are included with the mitigation framework. These branches work in tandem to track overall progress of the recovery effort, particularly nothing potential program deficiencies and problem areas.

Long-term environmental recovery may include cleanup and restoration of public facilities, businesses, and residences; re-establishment of habitats and prevention of subsequent damage to natural resources; protection of cultural or archeological sites; and protection of natural, cultural, and historical resources from intentional damage during other recovery operations.

Mitigation Actions

Hazard Mitigation involves reducing or eliminating long-term risk to people and property from hazards and their side effects. The JFO is the central coordination point among Federal, State and Local agencies and nongovernmental organizations for beginning the process that leads to the delivery of mitigation assistance programs.

The JFO’s Community Recovery and Mitigation Branch are responsible for coordinating the delivery of all mitigation programs within the affected area, including hazard mitigation for: • Grant programs for loss reduction measures (if available); • Delivery of loss reduction building-science expertise; • Coordination of Federal Flood Insurance operations and integration of mitigation with other program efforts; • Conducting flood recovery mapping to permit expedited and accurate implementation of both recovery and mitigation programs; • Predictive modeling to protect critical assets; • Early documentation of losses avoided due to previous hazard mitigation measures; and • Community education and outreach necessary to foster loss reduction.

The Community Recovery and Mitigation Branch works with the Infrastructure and Human Services Branches and with state and local officials to facilitate the development of a long-term recovery strategy for the impacted area.

VI. Ongoing Plan Management and Maintenance

Coordination

Carroll County should conduct a comprehensive plan review and revision, and exercise prior to formal adoption by the city-town council or county board of supervisors every four years in order to maintain plan currency. It is also suggested that plans be updated and reviewed following a training exercise.

• The Virginia Emergency Services and Disaster Law of 2000, as amended, requires that each city and county prepare and keep current an emergency operations plan. • The Coordinator of Emergency Management will update the Emergency Operations Plan annually. The Coordination will coordinate with each emergency resource organization

8/8/2017 22 Carroll County Emergency Operation Plan and assure the development and maintenance of an appropriate emergency response capability.

VII. Exercise and Training

General

Trained and knowledgeable personnel are essential for the prompt and proper execution of the Carroll County Emergency Operations Plan (EOP). The Director of Emergency Management will ensure all response personnel have a thorough understanding of their assigned responsibilities in a disaster, as well as how their role and responsibilities interface with the other response components of the Carroll County EOP. All personnel will be provided with the necessary training to execute those responsibilities in an effective and responsible manner. The Emergency Management Coordinator is responsible for the development, administration, and maintenance of a comprehensive training and exercise program customized to the needs of Carroll County. This program will be designed to attain an acceptable level of emergency preparedness for Grayson County.

Training will be based on federal and state guidance. Instructors may be selected from Carroll County government officials and staff, state and federal governments, private industry, the military, and volunteer groups trained in emergency management. Training needs will be identified and records maintained for all personnel assigned emergency response duties in a disaster.

The Emergency Management Coordinator will develop, plan and conduct tabletop, functional and/or full-scale exercises. These exercises will be designed to not only test the Carroll County EOP, but to train all appropriate officials and personnel, and to improve the overall emergency response organization and capability of Carroll County. Quasi-public and volunteer groups and/or agencies will be encouraged to participate. Exercises will be conducted in accordance with the Department of Homeland Security Exercise and Evaluation Program (HSEEP). Carroll County may also participate in regional HSEEP exercises. The Emergency Management Coordinator will maintain the training and exercise schedule and assure that the appropriate resources are available to complete these activities. Following each exercise or actual event, a hot-wash and After Action Review (AAR) will take place. Strengths and areas for improvement will be identified, addressed and incorporated into an update of the EOP.

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CARROLL COUNTY

APPENDIX’S

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Appendix 1: Glossary of Key Terms

Amateur Radio Emergency Services A public service organization of licensed amateur radio operators who have voluntarily registered their qualifications and equipment to provide emergency communications for public service events as needed.

American Red Cross A humanitarian organization led by volunteers, that provides relief to victims of disasters and helps prevent, prepare for, and respond to emergencies. It does this through services that are consistent with its Congressional Charter and the Principles of the International Red Cross Movement.

Command Section There are five functional areas of the Incident Command System. The function of command is to direct, control, or order resources, including people and equipment, to the best possible advantage.

Command Post That location at which primary Command functions are executed; usually collocated with the Incident Base. This may also be referred to as the Incident Command Post.

Comprehensive Resource Management Maximizes the use of available resources, consolidates like resources and reduces the communications load on the Incident Command Operation.

Coordination The process of systemically analyzing a situation, developing relevant information, and informing appropriate personnel of viable alternatives for selection of the most effective combination of available resources to meet specific objectives.

Decontamination The process of making people, objects, or areas safe by absorbing, destroying, neutralizing, making harmless, or removing the Hazardous Materials (HAZMAT)

Emergency/Disaster/Incident An event that demands a crisis response beyond the scope of any single line agency or service and that presents a threat to a community or larger area. An emergency is usually an event that

8/8/2017 25 Carroll County Emergency Operation Plan can be controlled within the scope of local capabilities; a major emergency or disaster usually requires resources beyond what is available locally.

Emergency Alert System A network of broadcast stations interconnecting facilities authorized by the Federal Communications Commission (FCC) to operate in a controlled manner to warn and inform the public of needed protective actions in the event of a disaster or emergency situation.

Emergency Operations Center A facility from which government directs and controls its emergency operations; where information about the status of the emergency situation is officially collected, assimilated, and reported on; where coordination among response agencies takes place; and from which outside assistance is officially requested.

Emergency Operations Plan A document that provides for a preplanned and coordinated response in the event of an emergency or disaster situation

Emergency Management The preparation for and the carrying out of functions (other than functions for which military forces are primarily responsible) to prevent, minimize, and repair injury and damage resulting from natural or manmade disasters. These functions include fire-fighting, police, medical and health, rescue, warning, engineering, communications, evacuation, resource Management , plant protection, restoration of public utility services, and other functions related to preserving the public health, safety, and welfare.

Emergency Support Function A functional area of response activity established to facilitate the delivery of Federal assistance required during the immediate response phase of a disaster to save lives, protect property and public health and maintain public safety.

Exercise An activity designed to promote emergency preparedness; test or evaluate emergency operations plans, procedures, or facilities; train personnel in emergency response duties, and demonstrate operational capability. There are three specific types of exercises: tabletop, functional, and full scale.

Evacuation Assisting people to move from the path or threat of a disaster to an area of relative safety

8/8/2017 26 Carroll County Emergency Operation Plan Federal Disaster Assistance Aid to disaster victims and/or state and local governments by federal agencies under provisions of the Robert T. Stafford Relief and Emergency Assistance Act of (PL 93-288)

Geographic Information System A computer system capable of assembling, storing, manipulating, and displaying geographically referenced information, i.e.-data identified according to their locations.

Hazardous Materials Substances or materials which may pose unreasonable risks to health, safety, property, or the environment when used, transported, stored or disposed of, which may include materials which are solid, liquid, or gas. Hazardous materials may include toxic substances, flammable and ignitable materials, explosives, or corrosive materials, and radioactive materials.

Hazardous Materials Emergency Response Plan The plan was developed in response to the requirements of Section 303 (a) of the Emergency Planning and Community Right-to-Know Act (Title III) of Superfund Amendments and Reauthorization Act of 1986. It is intended to be a tool for our community’s use in recognizing the risks of a hazardous materials release, in evaluating our preparedness for such an event, and in planning our response and recovery actions. This plan is separate from the county’s Emergency Operations Plan.

Homeland Security Exercise and Evaluation Program The Homeland Security Exercise and Evaluation Program (HSEEP) is a capabilities and performance-based exercise program that provides a standardized methodology and terminology for exercise design, development, conduct, evaluation, and improvement planning. The HSEEP constitutes a national standard for all exercises. The HSEEP is maintained by the Federal Emergency Management Agency’s National Preparedness Directorate, Department of Homeland Security.

Incident Command System A model for disaster response that uses common terminology, modular organization, integrated communications, unified command structure, action planning, manageable span or control, pre- designed facilities, and comprehensive resource Management . In ICS there are five functional elements: Command, Operations, Logistics, Planning and Finance/Administration.

Incident Commander The individual responsible for the Management of all incident operations

8/8/2017 27 Carroll County Emergency Operation Plan Initial Damage Assessment Report A report that provides information regarding overall damage to public and private property, thereby providing a basis for emergency declaration and/or disaster assistance.

Integrated Communications Plan This plan coordinates the use of available communications means and establishes frequency assignments for certain functions.

Local Emergency Planning Committee Appointed representatives of local government, private industry, business, environmental groups, and emergency response organizations responsible for ensuring that the hazardous materials planning requirements of the Superfund Amendments and Reauthorization Act of 1986 (SARA Title III) are complied with.

Mitigation Activities that actually eliminate or reduce the chance occurrence or the effects of a disaster. Examples of mitigation measures include, but are not limited to, the development of zoning laws and land use ordinances, State building code provisions, regulations and licensing for handling and storage of hazardous materials, and the inspection and enforcement of such ordinances, codes and regulations.

Mobile Crisis Unit A field response tram staffed and operated by mental health professionals specially trained in crisis intervention. The Mobile Crisis Unit is available to provide on-scene crisis intervention to incident victims and to follow up work with victims and formal Critical Incident Stress Debriefings for service providers after the incident has been brought under control.

Mutual Aid Agreement/Memorandum of Understanding A written agreement between agencies and/or jurisdictions in which they agree to assist one another, upon request, by furnishing personnel and/or equipment in an emergency situation.

National Response Framework Is a guide to how the Nation conducts all-hazard response. It is built upon scalable, flexible and adaptable coordinating structures to align key roles and responsibilities across the nation.

National Weather Service The federal agency which provides localized weather information to the population, and during a weather-related emergency, to state and local emergency management officials.

8/8/2017 28 Carroll County Emergency Operation Plan Preparedness The development of plans to ensure the most effective, efficient response to a disaster or an emergency. Preparedness activities are designed to help save lives and minimize damage by preparing people to respond appropriately when an emergency is imminent. Preparedness also includes establishing training, exercises and resources necessary to achieve readiness for all hazards, including Weapons of Mass destruction incidents.

Presidential Declaration A presidential declaration frees up various sources of assistance from the Federal government based on the nature of the request from the governor.

Primary Agency While several County departments will be performing varied and critical tasks during a disaster, in most cases only one agency will be considered the ‘primary agency.’ The primary agency shall be responsible for detailed planning, testing, and evaluation of their respective emergency support function. The Department Director of the primary agency shall serve as the principle advisor to the County Executive during the response and recovery phase. In addition, the Department Director or the primary agency must assure that essential operations of his/her agency will continue, unless otherwise directed by the County Executive or his/her designee.

Regional Information Coordination Center The center facilitates communications and coordination among local, state, and federal government authorities to ensure an effective and timely response to regional emergencies and incidents, including coordination of decision-making regarding events such as closings, early release of employees, evacuation, transportation decisions, health response, etc.

Situation Report A form when completed at the end of each day of local Emergency Operations Center operations will provide the County with an official daily summary of the status of an emergency and of the local emergency response. A copy should be submitted to the State EOC via fax or submitted through the Virginia Department of Emergency Management website.

Span of Control As defined in the Incident Command System, Span of Control is the number of subordinates one supervisor can manage effectively. Guidelines for the desirable span of control recommend three to seven persons. The optimal number of subordinates is five for one supervisor.

8/8/2017 29 Carroll County Emergency Operation Plan State of Emergency The condition declared by the Governor when, in his judgment, a threatened or actual disaster in any part of the State is of sufficient severity and magnitude to warrant disaster assistance by the State to supplement local efforts to prevent or alleviate loss of life and property damage.

Superfund Amendments and Reauthorization Act of 1986 Established Federal regulations for the handling and reporting of hazardous materials.

Unified Command Is a shared responsibility for overall incident Management as a result of a multi-jurisdictional or multi-agency incident. In the event of conflicting priorities or goals, or where resources are scarce, there must be a clear line of authority for decision-making. Agencies contribute to unified command by determining overall goals and objectives, jointly planning for tactical activities, conducting integrated tactical operations and maximizing the use of all assigned resources.

Weapons of Mass Destruction Any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than 4 ounces, or a missile having an explosive incendiary charge of more than 0.25 ounce, or mine or device similar to the above; poison gas; weapon involving a disease organism; or weapon that is designed to release radiation or radioactivity at a level dangerous to human life. (Source: 18 USC 2332a as referenced in 18 USC 921).

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Appendix 2: List of Acronyms

APHIS Animal and Plant Health Inspection Service ARES Amateur Radio Emergency Service CERT Community Emergency Response Team CFO Chief Financial Officer CR Community Relations DSCO Deputy State Coordinating Officer DHS Department of Homeland Security DMA Department of Military Affairs DMME Department of Mines, Minerals, and Energy DRC Disaster Recovery Center DRM Disaster Recovery Manager EAS Emergency Alert System EOC Emergency Operations Center ESF Emergency Support Function EPA Environmental Protection Agency FBI Federal Bureau of Investigation FCO Federal Coordinating Officer FEMA Federal Emergency Management Agency FERC Federal Energy Regulatory Commission HSEEP Homeland Security Exercise and Evaluation Program ICS Incident Command System JIC Joint Information Center JFO Joint Field Office MACC Multi Agency Command Center MOA Memorandum of Agreement MOU Memorandum of Understanding NGO Non-governmental Organization NIMS National Incident Management System NRC Nuclear Regulatory Commission NRF National Response Framework NWS National Weather Service PDA Preliminary Damage Assessment PIO Public Information Officer POC Point of Contact RACES Radio Amateur Civil Emergency Services SAR Search and Rescue SCC State Corporation Commission SOP Standard Operating Procedures USACE United States Army Corps of Engineers USCG United States Coast Guard VOAD Voluntary Organizations Active in Disaster WMD Weapons of Mass Destruction

8/8/2017 31 Carroll County Emergency Operation Plan Appendix 3: Authorities and References

FEDERAL 1. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended 2. The Homeland Security Act of 2002 3. National Response Framework, January 2008 4. National Disaster Response Framework, September 2011 5. Local and Tribal NIMS Integration: Integrating the National Incident Management System into Local and Tribal Emergency Operations Plans and Standard Operating Procedures, V. 1, Department of Homeland Security, 6. Comprehensive Preparedness Guide 101, (CPG), Version 2.0, November 2010

STATE 1. Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended, 2012 edition 2. The Commonwealth of Virginia Emergency Operations Plan, August 2012

LOCAL 1. Mount Rogers Regional All-Hazard Mitigation Plan, 2011 2. Carroll County Comprehensive Plan, December 14, 2010 3. Carroll County Mass Casualty Operations Plan, February 2011 4. Oil and Hazardous Materials Response Plan, September 2010, revised 5. Mount Rogers Health District Emergency Response Plan, May 2011

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Appendix 4: Matrix of Responsibilities

ure ure

Agency

HazMat Agricult Energy Public Term Long External Military Volunteers

P- Primary

Public Works Public Fighting Fire Emergency Care Mass Resource & Health & Search

– – – – – – – –

Transportation

S-Support Secondary

–

ESF 2 ESF Communications 3 ESF 4 ESF 5 ESF Management 6 ESF 7 ESF Support 8 ESF Medical 9 ESF Rescue 10 ESF 11 ESF Resources Natural & 12 ESF 13 ESF Safety 14 ESF Recovery 15 ESF Affairs 16 ESF Affairs 17 ESF Donations & ESF 1 Emergency Management P P S P S S S S S P S P S P S Fire S P S S S P S S EMS/ Public Health S S S P S S S S Law Enforcement S S S S S P S P S S Public Service Authority P S S S P

Building/Planning/Zoning S S S Parks and Rec. S P American Red Cross S S S S S S S Information Technology S S S S Social Services S P S S S S S Finance & Admin. S P P P SWVA Farmers Market P P S

School District P S S S Community Service Bd. S S County/Town Attorney S S Public Information

State/Regional VOAD S S Extension Service S Hospital S E-911 P S Animal Control S VDOT P S S S Private Sector Amateur Radio S Utility Providers S S Virginia DEQ S S S VA DOF S VDEM S S S S SWVA Medical Reserve S VDACS S VA DGIF S C C Maintenance S S P

SWEMS Council S

VA Dept Mental Health S C C Search & Rescue S S S Civil Air Patrol S Local Regional Food Bks S State Corporation Comm S Dept M, Minerals, Energy S

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Appendix 5: Succession of Authority

Continuity of emergency operations is critical to the successful execution of emergency operations. Therefore, the following lines of succession are specified in anticipation of any contingency, which might result in the unavailability of the ranking member of the administrative hierarchy. The decision-making authority for each organization or service function is listed in the table below by position in decreasing order.

Organization/Service Function Authority in Line of Succession

1. Director of Emergency Management – County Administrator 2. Deputy Director of Emergency Management – Assistant County Direction and Control Administrator 3. Emergency Management Coordinator 4. Deputy Emergency Management Coordinator 1. Director of Emergency Management Emergency Public Information 2. Emergency Management Coordinator 3. Public Information Officer (PIO)

1. Sheriff Sheriff’s Office 2. Chief Deputy 3. Captain

1. Fire Chief Fire Department 2. Assistant Chief 3. Captain

1. Captain Emergency Medical Services (EMS/Rescue 2. First Lieutenant Squads) 3. Second Lieutenant

1. Superintendent School Division 2. Assistant Superintendent 3. Director of School Improvement

1. Building Official Building Inspections 2. Building Inspector

1. PSA Director Public Works/Utilities 2. Assistant PSA Director

1. District Health Director Health Department 2. Nursing Supervisor Senior 3. Business Manager

8/8/2017 34 Carroll County Emergency Operation Plan

Appendix 6: Emergency Operations Plan Distribution List

Director of Emergency Management County Administrator Coordinator of Emergency Management Sheriff's Office Fire Departments Rescue Squads Utilities County Treasurer Director of Building Inspections Director of Parks and Recreation County Assessor Director of Social Services Woods River District – American Red Cross Unit Director - Extension Service Health Department County Attorney Sheriffs Communications Center 9-1-1 Communications Center Board of Supervisors Hillsville Town Council Public School System Virginia Department of Transportation Damage Assessment Team Animal Control Office Twin County Regional Hospital Virginia State Police

8/8/2017 35 Carroll County Emergency Operation Plan Appendix 7: Essential Records

AGENCIES/ORGANIZATIONS

Each agency/organization within Carroll County government should establish its own records protection program. Those records deemed essential for continuing government functions should be identified and procedures should be established for their protection, such as duplicate copies in a separate location and/or the use of safe and secure storage facilities. Provisions should be made for the continued operations of automated data processing systems and records.

COURT RECORDS

The preservation of many essential records for Carroll County is the responsibility of the Clerk of the Circuit Court. All essential records are to be stored in a safe and secured location determined by the Clerk of Court. These records include, but are not limited to, the following:

Real Estate Records Criminal Records Wills Civil Records Chancery Records Marriage Licenses

Should the evacuation of records be required in the event of an emergency, said evacuation will be accomplished only by approval of the Clerk of the Circuit Court. The loading and transportation of these records is the responsibility of the Sheriff’s Office in coordination with the Clerk of Court.

8/8/2017 36 Carroll County Emergency Operation Plan Appendix 8 NIMS Resolution

8/8/2017 37 Carroll County Emergency Operation Plan

Appendix 9: Resolution for Adoption of EOP

8/8/2017 38 Carroll County Emergency Operation Plan

Appendix 10: Local Declaration of Emergency

CARROLL COUNTY

RESOLUTION FOR THE DECLARATION OF A LOCAL EMERGENCY

WHEREAS, the Board of Supervisors of Carroll County does hereby find that:

1. Due to the ______, the County of Carroll is facing dangerous ______;

2. Due to the ______, a condition of extreme peril of life and property necessitates the proclamation of the existence of an emergency;

NOW, THEREFORE, IT IS HERBY PROCLAIMED that an emergency now exists throughout said county; and

IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said emergency the powers, functions, and duties of the Director of Emergency Management and the ______organization of the County of Carroll shall be those prescribed by state law and the ordinances, resolutions, and approved plans of the County of Carroll in order to mitigate the effects of said emergency, including a suspension of procurement regulations as necessary.

______Chair, Carroll County Board of Supervisors

ATTEST:

______Clerk Carroll County Board of Supervisors

Adopted this ______day of______, 20____.

8/8/2017 39 Carroll County Emergency Operation Plan

Appendix 11: Record of Changes

Changes to the Carroll County Emergency Operations Plan (EOP) are made following an After Action Review and Lessons Learned from previous disasters and/or training exercises. The EOP is updated annually to ensure accuracy of capabilities and plan content. Suggested changes or recommendations to enhance the EOP should be submitted to the Emergency Management Coordinator. All agencies who have responsibilities in the EOP should notify the Emergency Management Coordinator immediately if their capabilities change, regardless of benefit or detriment, thus ensuring the EOP doesn’t make the agency responsible for capabilities that no longer exist and prevent the assignment of new responsibilities. Date of Section Change Authorization Change

8/8/2017 40 Carroll County Emergency Operation Plan

EMERGENCY SUPPORT FUNCTION #1 – TRANSPORTATION

Primary Agencies

Carroll County School District Virginia Department of Transportation (VDOT) Emergency Management

Support Agencies

Sheriff Office Town of Hillsville Police Department Carroll County Search and Rescue

Introduction

Purpose: Transportation assists local, federal, and state governmental entities and voluntary organizations requiring transportation capacity to perform response missions following a disaster or emergency. Emergency Support Function #1 will also serve as a coordination point between response operations and restoration of the transportation infrastructure.

Scope: ESF #1 will: • Coordinate evacuation transportation as its first priority during disaster operations; • Prioritize and allocate all local government transportation resources (such as school buses); • Facilitate movement of the public in coordination with other transportation agencies; • Facilitate damage assessments to establish priorities and determine needs of available transportation resources; • Maintain ingress/egress; • Provide traffic control; • Communicate and coordinate with Virginia Department of Transportation; and • Coordinate with surrounding localities and private organizations to ensure that potential resources are available during disaster operations.

Policies:

8/8/2017 41 Carroll County Emergency Operation Plan Local transportation planning will use the most effective means of transportation to carry out the necessary duties during an incident, including, but not limited to: • Use of available transportation resources, such as School buses to respond to an incident; • Provide traffic control; • Facilitate the prompt deployment of resources; • Recognize State and Federal policies, regulation, and priorities used to control movement of relief personnel, equipment, and supplies; • Develop and maintain priorities for various incidents through an interagency process led by Carroll County Government, Town of Hillsville, Carroll County School District and Virginia Department of Transportation. • Request additional resources

Concept of Operations

General: The Emergency Operations Plan (EOP) provides guidance for managing the use of transportation services and request for relief and recovery resources.

Access routes should remain clear to permit a sustained flow of emergency relief.

All requests for transportation support during emergencies or disasters will be submitted to the Carroll County Emergency Operations Center (EOC) for coordination; validation; and/or action in accordance with this Emergency Support Function.

Organization: Carroll County, Town of Hillsville, Carroll County School District, and the Virginia Department of Transportation (VDOT) are responsible for transportation infrastructure of Carroll County. Each jurisdiction during disasters will coordinate resources needed to restore and maintain transportation routes necessary to protect lives and property during emergencies and disasters.

VDOT, in conjunction with support agencies will assess the condition of highways, bridges, signals, and other transportation components of the infrastructure and where appropriate: • Provide information on road closures, alternate routes, infrastructure damage, debris removal; • Close infrastructure determined to be unsafe; • Post signage and barricades; and • Maintain and restore critical transportation routes, facilities, and services.

Responsibilities: • Develop, maintain, and update plans and procedures for use during an emergency or disaster;

8/8/2017 42 Carroll County Emergency Operation Plan • The personnel will stay up to date with education and training that is required for a safe and efficient response to an incident; • Alert Carroll County, Town of Hillsville, Carroll County School District, and local primary agency representative of possible incident, and begin preparations for mobilization of resources; • Keep record of all expenses through the duration of the emergency; • Follow emergency procedures and policies for conducting evacuations; • Identify pre-designated Pick-Up Sites, if any: and • Identify viable transportation routes, to, and from and within the emergency of disaster area.

8/8/2017 43 Carroll County Emergency Operation Plan Tab 1 to Emergency Support Function #1

VDOT LISTING

VDOT’S CARROLL COUNTY EMERGENCY AFTER HOURS LISTING

HILLSVILLE AREA HEADQUARTERS (276) 728-7063 Last Name First Name Home # Cell # Dehaven Mark (Superintendent) 276-728-0783 276-733-3876 Chappell Paul (Supervisor) n/a 276-692-6257

FANCY GAP HEADQUARTERS (276) 728-2291 Last Name First Name Home # Cell # Horton Eric (Superintendent) 276-728-0577 540-330-3732 Brown Reggie (Supervisor) n/a 276-224-2026

LAUREL HEADQUARTERS (276) 728-2114 Last Name First Name Home # Cell # Hill Scott (Superintendent) 276-733-7791 276-733-3732 Marshall Wayne (Supervisor) 276-233-8062 276-733-3879

MAINTENANCE MANAGER (276) 728-5513 Last Name First Name Home # Cell # Phillips Bradley 276-728-4385 276-733-3455

RESIDENT ADMINISTRATOR (276) 627-1500 Last Name First Name Home # Cell # Hughes Lisa 276-957-4981 276-340-2091

TOC-TRAFFIC OPERATIONS CENTER 800-367-7623, 888-782-7982, 540-375-0170

INTERSTATE I-77 MAINTENANCE (VDOT CONTACT) Last Name First Name Cell # Office # Bradley Jamie 276-706-2250 n/a Williams Robbie 540-521-5298 540-387-5345

CHRISTIANSBURG OFFICE (540) 381-7201 540-381-7201

8/8/2017 44 Carroll County Emergency Operation Plan Emergency Support Function #2- Communication

Primary Agency

Carroll County Emergency Management Twin County E911 Carroll County Sheriff Office

Secondary/Support Agencies

Law Enforcement Local Telephone Service Provider Amateur Radio Carroll County Information Technology Department

Introduction

Purpose: The purpose of Emergency Support Function #2- Communication is to support public safety and other Carroll County agencies by maintaining continuity of information and telecommunication equipment and other technical resources. ESF #2 is responsible for keeping the public and Carroll County employees informed in regards to an emergency situation, provide guidance when appropriate to help save lives and protect property, and support Carroll County agencies with the restoration and reconstruction of telecommunications equipment, computers, and other technical resources. This section describes Carroll County’s will coordinate with the State Emergency Operations Center should outside assistance be required.

Scope:

ESF #2 works to accurately and efficiently transfer information during an incident. This ESF is also responsible for the technology associated with the representation, transfer, interpretation, and processing of data among people, places, and machines. Communication includes transmission, emission, or reception of signs, signals, writing, images, and sounds or intelligence of any natures by wire, radio, optical, or other electromagnetic systems.

Policies: • The Emergency Communications Center (ECC) operates 24 hours a day, 7 days a week and serves as the local warning point; • The ECC is accessible to authorized personnel only; • The ECC will initiate notification and warning of appropriate personnel.

8/8/2017 45 Carroll County Emergency Operation Plan Concept of Operations

General:

The Carroll County Emergency Operations Plan provides guidance for managing emergency communications resources.

Carroll County Sheriff’s Communications Center is the point of contact for receipt of all warnings and notification of actual or impending emergencies or disaster that would require activation of this plan. The dispatcher on duty will notify other key personnel, chiefs and department heads as required by the type of report and standard operating procedures (SOP).

The Emergency Communications Center (ECC) is accessible to primarily Carroll Sheriff office and Twin County 911 authorized personnel only. The ECC is most often the first point of contact for the general public. The ECC has the capability to access the Emergency Alert System to deliver warnings to the public. Use of all available forms of warning and notification will not provide sufficient warning to the general public and special needs population.

The telephone companies will ensure that communications essential to emergency services are maintained. During a major disaster, additional telephone lines may be installed in the Emergency Operations Center (EOC) to coordinate emergency operations. At least one phone with a special publicized number will be reserved for “rumor control” to handle citizen inquiries. The Coordinator of Emergency Management will coordinate with the telephone company to provide these services.

Amateur radio operators may provide emergency backup radio communications between the EOC and the State EOC, should normal communications be disrupted. They may also provide communications with some in-field operators.

It is important that while communicating, standard or common terminology is used so that multiple agencies are better able to interact and understand each other.

Should an evacuation become necessary, warning and evacuation instructions will be put out via social media, Everbridge, radio and TV. The Public Information Officer will develop and provide public information announcements and publications regarding evacuation procedures to include recommended primary and alternative evacuation routes, designated assembly points for those without transportation, rest areas and service facilities along evacuation routes, if appropriate, as well as potential health hazards associated with the risk.

Organization:

The Coordinator of Emergency Management will assure the development and maintenance of SOPs on the part of each major emergency support service. Generally, each designated agency should maintain current notification rosters, designate and staff an official emergency control center, designate an EOC representative, establish procedures for reporting appropriate emergency information.

8/8/2017 46 Carroll County Emergency Operation Plan Carroll County emergency communications are heavily dependent of the commercial telephone network. The telephone system is vulnerable to the effects of emergencies and disasters and to the possible system overload due to increased usage. Technical failure or damage loss of telecommunications equipment could hamper communications or the ability to communicate with emergency personnel and the public throughout the locality. Mutual aid repeaters in contiguous jurisdictions may not be available or may not be able to provide sufficient coverage or channel loading to compensate for technical failure or damage to telecommunications resources in the locality during an emergency.

Amateur radio operators and other non-governmental volunteer groups used to assist with emergency radio communications support will be under the authority of the Director of Emergency Management or the Coordinator of Emergency Management. The amateur radio and other non-government volunteer operators will be required to actively participate in regular training and exercises established by the Office of Emergency Management.

Actions

• ESF #2 establish a working arrangement between Carroll County Emergency Management, the Carroll County Emergency Operations Center, and local news media; • The ECC will initiate notification and warning of appropriate personnel. Landline telephones, voice or data-2 way radio, and wireless telecommunications devices may be utilized to notify public officials, EOC staff, emergency personnel and others, as required; • Emergency service vehicles equipped with public address systems may be used to warn the general public; • The Coordinator of Emergency Management or his/her designee must authorize the use of the Emergency Alert System; and • Emergency warning may originate at the federal, state, or local level of government Code Red is used as a communication to the twin county area. Timely warning requires dissemination to the public by all available means:

a. Emergency Communications Center b. Emergency Alert System c. Local radio and television stations d. NOAA Weather Radio-National Weather Service e. Mobile public address system f. Telephone g. General broadcast over all available radio frequencies h. Newspapers i. Amateur Radio Volunteer

8/8/2017 47 Carroll County Emergency Operation Plan Responsibilities

• Develop and maintain primary and alternate communications system for contact with local jurisdictions, state agencies, non-governmental and private sector agencies required for mission support; • Ensure the ability to provide continued service as the Public Safety Answering Point (PSAP) for incoming emergency calls; • Ensure communication lines and equipment essential to emergency services are maintained by the appropriate vendor; • Develop and maintain an emergency communications program and plan; • Provide telephone service providers with a restoration priority list for telephone service prior to and/or following a major disaster; and • Maintain records of cost and expenditures and forward them to Finance Section Chief.

8/8/2017 48 Carroll County Emergency Operation Plan

Tab 1 to Emergency Support Function #2 EMERGENCY NOTIFICATION PROCEDURES

Until the EOC is activated, the Communications Center of the Carroll County Sheriff’s Department will notify the following officials upon receipt of a severe weather flash flood or tornado watch or warning, or when directed by an on-scene incident commander:

Official Home/Mobile Work Phone Phone Director of Emergency Management 733-1156 730-3010 County Administrator, Steven Truitt Deputy Director of Emergency Management 733-1268 730-3009 Asst. County Administrator, Nikki Cannon Coordinator of Emergency Management 233-0801 730-3197 Everett Lineberry Deputy Coordinator of Emergency 728-8580 730-3195 Management, Lt. Keith Schlabach Sheriff, JB Gardner 733-8346 730-3024

Hillsville Police Chief, Wesley Yonce 733-6310 728-2251

Public Information Officer 733-1156 730-3010 County Administrator Steven Truitt

Twin County 911 – 911 Coordinator 233-3231 236-5122 Jolena Young Carroll County Sheriff Dispatch 779-9071 728-4146 Jessica Worrell

Once operational, the EOC will receive messages directly from the State EOC. It is then the responsibility of the Communications Center of Carroll County Sheriff Office to monitor message traffic and ensure that messages reach the Director of Emergency Management or his designee.

8/8/2017 49 Carroll County Emergency Operation Plan Emergency Support Function #3- Public Works and Engineering

Primary Agency Public Service Authority

Secondary/Support Agencies Emergency Management Building Officials Department Department of Parks and Recreation Public Schools Fire and EMS Law Enforcement County Attorney Virginia Department of Transportation Virginia Department of Environmental Quality Carroll County Maintenance Department

Introduction

Purpose: Emergency Support Function (ESF) #3- Public Works and Engineering will assess the overall damage to public and private property. ESF #3 will also conduct necessary inspections to ensure the integrity of buildings, assist with debris removal and ensure that any rebuilding complies with existing zoning and land-use regulations.

Scope: ESF #3 is structured to provide works and engineering-related support for the changing requirements of incident management to include preparedness, prevention, response, recovery, and mitigation actions. Activities within the scope of this function include: • Conducting pre-and post-incident assessments of public works and infrastructure; • Executing emergency contract support for life-saving and life-sustaining services; • Providing technical assistance to include engineering expertise, construction management, and contracting and real estate services; and • Providing emergency repair of damaged infrastructure and critical facilities.

Policies: • Personnel will stay up to date with procedures through training and education; • The Public Service Authority will develop work priorities in conjunction with other agencies when necessary; and • Local authorities will obtain required waivers and clearances related to ESF #3 support.

8/8/2017 50 Carroll County Emergency Operation Plan Concept of Operations

General: In a disaster, buildings and structures may be destroyed or severely damaged. Homes, public buildings, bridges, and other facilities may be to be reinforced or demolished to ensure safety. Public utilities may be damaged and be partially or fully inoperable. Access to the disaster areas may be dependent upon debris clearance and roadway repairs. Debris clearance and emergency road repairs will be given top priority to support immediate lifesaving emergency response activities.

Prompt assessment of the disaster area is required to determine critical response times and potential workloads. Early damage assessment must be made rapidly and be general in nature. Following an incident, a multitude of independent damage assessment activities will be conducted by a variety of organizations including the Carroll County Damage Assessment Teams, Insurance Companies, Virginia Department of Emergency Management, Utility Companies and Federal Agencies.

Organization: The Emergency Manager will be responsible for deploying damage assessment teams, consolidating damage data and compiling reports. At the Incident Commander’s request, the Damage Assessment Teams’ first priority will be to assess the structural damage.

Carroll County Damage Assessment Teams will assess damage to the extent of their resources and in their areas of expertise. The Health Department may assist the Public Service Authority with Damage assessments related to health hazards that may be caused by the disrupted disposal of sanitary wastes.

An Initial Damage Assessment Report will be completed by Coordinator of Emergency Management and submitted to the Virginia Department of Emergency Management within 72 hours of the event, outlining the severity of the problems and the determination of need for further assistance. Federal/State supported damage assessment precedes delivery of a Presidential Disaster Declaration and defines the specific needs for a long-term recovery.

The Director of Public Service Authority will be responsible for resource coordination of the physical recovery and debris removal. The Director will be assigned by, and work in conjunction with a variety of local departments, state and federal agencies, private utility companies, contractors, heavy equipments operators, and waste management firms.

To minimize threats to public health, the Public Service Authority will serve as liaison with the Virginia Department of Environmental Quality (DEQ) and the County Attorney to secure the necessary emergency environmental waivers and legal clearances that would be needed to dispose of emergency debris and materials from demolition activities. The Public Service Authority will coordinate with DEQ to monitor disposal of debris materials.

8/8/2017 51 Carroll County Emergency Operation Plan The county departments mentioned will inspect all buildings for structural, electrical, gas, plumbing and mechanical damage following a disaster situation. They will ensure that any repairs or rebuilding that occurs following the incident will comply with the county building codes, zoning and land-use regulations and comprehensive plan.

The Carroll County Building Official is responsible for determining the state of a building and placing notification on the facility. The building owner retains responsibility for deciding whether to demolish or restore the structure. Suring the recovery phase the Building Official is responsible for the facilitation of the building permit issuance process and for the review and approval of the site-related and construction plans submitted for the rebuilding/restoration of residential and commercial buildings.

Actions • Alert personnel to report to the EOC; • Prepare to make an initial damage assessment; • Activate the necessary equipment and resources to address the emergency; and • Coordinate response with local, state, federal departments and agencies.

Responsibilities • Assist in conducting initial damage assessment; • Submit initial damage assessment to VEOC; • Assist in coordinating response and recovery; • Prioritize debris removal and review debris management Annex; • Inspect buildings for structural damage; and • Ensure all repairs comply with local building codes, zoning, land-use regulations and comprehensive plan.

8/8/2017 52 Carroll County Emergency Operation Plan

BUILDING POSTING GUIDE

1. All buildings within the area, regardless of damage are to be POSTED at the site. 2. One of the following three posters is to be used a. “SAFE FOR OCCUPANCY” GREEN POSTER i. No damage to structural elements. ii. No damage to utilities. iii. There is only minor damage to walls or roof affecting weather resistance. iv. Generally 10% or less damage.

b. “LIMITED ENTRY” YELLOW POSTER i. There is structural damage to a portion of the building. ii. The building needs utility or weather resistance repairs. iii. The building may be occupied safely. iv. Generally greater than 10% and less than 50% damage.

c. “THIS BUILDING IS UNSAFE” RED POSTER i. There is major structural damage. ii. No occupancy is allowed. iii. May or may not need to be demolished. iv. Generally more than 50% damage.

3. If there is immediate danger to life from failure or collapse, the squad leader should inspect and, as appropriate sign or have Building Official sign demolition order or call the appropriate entities to shore-up structure.

8/8/2017 53 Carroll County Emergency Operation Plan Emergency Support Function #4- Fire Fighting

Primary Agency Fire Departments

Secondary/Support Agencies Virginia Department of Forestry

Introduction

Purpose: Emergency Support Function (ESF) #4- Fire Fighting directs and controls operations regarding fire prevention, fire detection, fire suppression, rescue, and hazardous materials incidents; as well as to assist with warning and alerting, communications, evacuation, and other operations as required during an emergency.

Scope: ESF #4 manages and coordinates fire-fighting activities including the detection and suppression of fires, and provides personnel, equipment, and supplies to support to the agencies involved in the firefighting operations.

Policies: • Priority is given and fire fighter safety and protecting property (in that order). • For efficient and effective fire suppression, mutual aid may be required from various local fire fighting agencies. This requires the use of the Incident Command System together with compatible equipment and communications. • Personnel will stay up to date with procedures through education and training.

Concept of Operations

General: Carroll County’s Fire Departments are prepared to assume primary operational control in fire prevention strategies, fire suppression, and hazardous material incidents. (See the Hazardous Material Emergency Response Plan). Fire department personnel who are not otherwise engaged in emergency response operations will assist other local agencies in warning and alerting the public, evacuation, and communications as is necessary and appropriate during an emergency situation.

When the Emergency Support Function is activated all requests for firefighting support will, in most cases, be submitted to the 9-1-1 Center for coordination, validation, and/or action.

The Director of Emergency Management or his/her designee will determine the need to evacuate large areas and will issue orders for evacuation or other protective action as needed. However, the incident commander may order an immediate evacuation prior to requesting or obtaining approval, if in his/her judgment this action is necessary in order to safeguard lives and property.

8/8/2017 54 Carroll County Emergency Operation Plan Should an evacuation become necessary the warning and instructions will be communicated through the appropriate means. In addition, Law Enforcement will use mobile loudspeakers or bullhorns, or go door to door to ensure that all affected residents have received the warning.

Organization: A fire representative will be assigned to the EOC in order to coordinate the fire service response. The fire representative will be a part of the EOC staff and will assist with the overall direction and control of emergency operations.

The Fire and EMS Departments will implement evacuations and the Police Department will assist and provide security for the evacuated area. In the event of a hazardous materials incident, the Incident Commander should implement immediate protective actions to include evacuation as appropriate.

The Fire Departments of Carroll County has 18 paid fire-fighters and approximately 120 volunteer fire-fighters. A Roster of Personnel is maintained by the Emergency Services Director and is available in the Carroll County Fire and Rescue Facility.

Actions • Develop and maintain plans and procedures to provide fire and rescue services in time of emergency; • Document expenses and continue for the duration of the emergency; • Check fire fighting and communications equipment; • Fire Service representatives should report to the Carroll County Emergency Operations Center to assist with operations; • Fire department personnel may be asked to assist with warning and alerting, evacuating, communications, and emergency medical transport; and • Follow established procedures in responding to fires and hazardous materials incidents and in providing rescue services; and • Requests mutual aid from neighboring jurisdictions

Responsibilities • Fire prevention and suppression; • Emergency medical treatment; • Hazardous materials incident response and training; • Radiological monitoring and decontamination; • Assist with evacuation; • Search and rescue; • Temporary shelter as a refuge of last resort will be established for evacuees to each fire station; • Assist in initial warning and altering; • Provide qualified representative to assist in the Local EOC; • Requests assistance from supporting agencies when needed; • Serves as direct liaison with fire chiefs in the area; • Implements Mutual Aid.

8/8/2017 55 Carroll County Emergency Operation Plan Emergency Support Function #5- Emergency Management

Primary Agency Emergency Management

Secondary/Support Agencies Fire Sheriff Department of Information and Technology Public Service Authority Red Cross County Attorney County Administrator Finance and Accounting Carroll County Maintenance Department

Introduction

Purpose: Emergency Support Function (ESF) #5- Emergency Management directs, controls, and coordinates emergency operations from Carroll County’s Emergency Operation Center utilizing an incident command system. ESF #5 must ensure the implementation of actions as called for in this plan coordinate emergency information to the public through ESF #2, ESF #15 and coordinate with the Virginia State Emergency Operation Center should outside assistance be required.

Carroll County Emergency Operation Center: The Carroll County Emergency Operation Center is located in Room #A26 of the Carroll County Sheriff’s Office, on the lower level of the Carroll County Governmental Center, 605 Pine Street, Hillsville, Virginia. The Alternate Emergency Operation Center is located in the training classroom of the Carroll Emergency Medical Services Building, 499 Floyd Pike, Hillsville, Virginia. The Carroll County Emergency Operation Center shall be opened upon the command of the Director of Emergency Management, which is the County Administrator or his or her successor.

Scope: ESF #5 serves as the support for all local departments and agencies across the spectrum of incident management from prevention to response and recovery. ESF #5 facilitates information flow in the pre-incident prevention phase in order to place assets on alert or to pre-position assets for quick response. During the post-incident response phase, ESF #5 activities include those functions that are critical to support and facilitate multi-agency planning and coordination. This includes alert and notification, deployment and staffing of emergency response teams, incident action planning, coordination of operations, logistics and material, direction and control, information management, facilitation of requests for assistance, resource acquisition and

8/8/2017 56 Carroll County Emergency Operation Plan management (to include allocation and tracking), worker safety and health, facilities management, financial management, and other support as required.

Policies: • Emergency Support Function #5 provides an overall Carroll County wide multi-agency command system implemented to manage operations during a disaster. • The Incident Command System can be used in any size or type of disaster to control response personnel, facilities, and equipment. • The Incident Command System principles include use of common terminology, modular organization, integrated communications, unified command structure, coordinated action planning, a manageable span of control, pre-designated facilities, and comprehensive resource management. • ESF #5 staff supports the implementation of mutual aid agreements to ensure seamless resource response. • Emergency Management provides representatives to staff key positions on Emergency Response Teams based on the type of emergency or disaster. • Departments and agencies participate in the incident action planning process, which is coordinated by ESF #5.

Concept of Operations

General: The Coordinator of Emergency Services will assure the development and maintenance of SOPs on the part of each major emergency support service. Generally, each service should maintain current notification rosters, designate and staff an official emergency operations center, designate an EOC representative, establish procedures for reporting appropriate emergency information, develop mutual aid agreements with like services in adjacent localities, and provide ongoing training to maintain emergency response capabilities.

When an emergency threatens, available time will be used to implement increased readiness measures. The Coordinator of Emergency Management will assure that all actions are completed as scheduled.

The EOC support staff will include a recorder, message clerk, and other support personnel as required in order to relieve the decision-making group of handling messages, maintaining logs, placing maps, etc. Procedures for these support operations should be established and maintained. And EOC wall map should be prepared and be readily accessible.

The Planning Section will produce situation reports, which will be distributed to the EOC staff, on-scene incident command staff, and the VEOC. The staff of the EOC will support short term and long term planning activities. Plans will be short and concise. The EOC staff will record the activities planned and track their progress. The response priorities for the next operational period will be addressed in the Incident Action Plan (IAP). The IAP is a written plan that defines the incident objectives and reflects the tactics necessary to manage an incident during an operation period.

8/8/2017 57 Carroll County Emergency Operation Plan

Organization: Emergency operations will be directed and controlled from the Emergency Operations Center (EOC). The EOC staff will consist of the Director, Coordinator, and Deputy Coordinator of Emergency Management, and key agency/department leads or their designated representatives. The succession of authority within these key departments should be available in the EOP or through the Basic Plan. The list should include information on both elected and designated positions; other positions may be outlined in state or local statues. EOC support personnel to assist with communications, internal logistics, finance, external affairs and administration will also be designated. The Director of Emergency Management is also responsible for coordinating the development and implementation of the Mt. Rogers Planning District Hazardous Mitigation Plan. The chiefs of regulatory agencies or designees are responsible for enforcing compliance with rules, codes, regulations, and ordinances.

The Incident Commander will utilize the Incident Command System. Depending on the nature and scope of the incident it may be handled solely by the Incident Commander, or it may require coordination with the Emergency Operations Center. In major disasters, there may be more than one incident command post the Incident Commander will generally be a representative from Carroll County Emergency Management.

The regulatory agencies and governing bodies play an important role as they must pass and implement the rules, regulations, codes, and ordinances, which would reduce the impact of a disaster. Local government agencies and volunteer emergency response organizations assigned disaster response duties are responsible for maintaining plans and procedures. These agencies are also responsible for ensuring that they are capable of performing these duties in the time of an emergency. In addition, these agencies are responsible for bringing any areas where new/revised codes, regulations, and ordinances may mitigate a particular hazard to the attention of the County Administrator and the Carroll County Board of Supervisors, in coordination with the Coordinator for Emergency Management.

The Coordinator of Emergency Management will assure that all actions are completed as scheduled. The Chief Executive may close facilities, programs, and activities in order that employees who are not designated “emergency service personnel” are not unnecessarily placed in harm’s way.

The Coordinator of Emergency Management will coordinate training for this emergency support function and conduct exercises involving the EOC.

Actions • Develop and maintain a capability for emergency operations and reflect it in the Emergency Operations Plan: o Make individual assignments of duties and responsibilities to staff the EOC and implement emergency operations; o Maintain a notification roster of EOC personnel and their alternates; o Establish a system and procedure for notifying EOC personnel;

8/8/2017 58 Carroll County Emergency Operation Plan o Identify adequate facilities and resources to conduct emergency operations at the EOC. o Coordinate Emergency Management mutual aid agreements dealing with adjunct jurisdictions and relief organizations, such as the American Red Cross; o Develop plans and procedures for providing timely information and guidance to the public in time of emergency through ESF #2 and ESF #15; o Identify and maintain a list of essential services and facilities, which must continue to operate and may need to be protected; o Test and exercise plans and procedures; and o Conduct community outreach/mitigation programs. • Ensure compatibility between this plan and the emergency plans and procedures of key facilities and private organizations within the locality; • Develop accounting and record keeping procedures for expenses incurred during an emergency; • Define and encourage hazard mitigation activities, which will reduce the probability of the occurrence of disaster and/or reduce its effects • Provide periodic staff briefings as required; • Prepare to provide emergency information to the public in coordination with ESF #2 and ESF #15; • Provide logistical support to on scene emergency response personnel; • Maintain essential emergency communications through the established communications network; • Provide reports and requests for assistance to the Virginia EOC through WebEOC; • Compile and initial damage assessment report and send to the Virginia EOC through WebEOC; and • Coordinate requests for non-mutual aid assistance. Responsibilities • Activates and convenes local emergency assets and capabilities; • Coordinates with law enforcement and emergency management organizations; • Coordinates short and long term planning activities; • Maintains continuity of government; • Directs and controls emergency operations; • Submits state required reports and records; • Conducts initial warning and alerting; and • Provides emergency public information.

8/8/2017 59 Carroll County Emergency Operation Plan Tab 1 to Emergency Support Function #5 PRIMARY EOC STAFFING

Limited Staffing Coordinator of Emergency Services Deputy Coordinator of Emergency Services Sheriff or Designated Person EMS Training & Billing Coordinator Message Clerk – WebEOC Operator Phone Operator

Full Staffing Director of Emergency Management Coordinator of Emergency Management Deputy Coordinator of Emergency Management Sheriff’s or Designee Fire and Rescue Office Technician Fire and Rescue Chief or Designated Person Superintendent of Schools or Designated Person Health Department Representative Social Services Representative Licensed Amateur Radio Operator Red Cross Representative Message Clerks – WebEOC Operators (2) PIO Officer Public Service Authority Director or Designated Person Director of Maintenance Department or Designated Person County Attorney Representative Food Service (2)

Messengers (2) Status Board/Map Assistants (2) Plotter Security Phone Operators (2) WebEOC Operators

Public Information/Rumor Control Public Information Officer Phone Operators Message Clerk Messenger Security

8/8/2017 60 Carroll County Emergency Operation Plan

Tab 2 to Emergency Support Function #5

Additional EOC Equipment and Location

Tab 4 to Damage Assessment Annex Tab 4 to Damage Assessment Annex Limited in EOC Sheriff’s Office EOC Storage Area 605 Pine Street, Hillsville

Training Classroom of Carroll County Fire Rescue Bldg Notebooks (5) 499 Floyd Pike, Hillsville

GIS Office Digital County Maps 605 Pine Street, Hillsville

County Administrator’s Office Room B233, Second Floor Digital Projector 605 Pine Street, Hillsville

EOC Sheriff’s Office Laptop Computers 605 Pine Street, Hillsville

Sheriff’s Office AED Lower Level, 605 Pine Street, Hillsville

One is located on each floor at the County Complex AED 605 Pine Street, Hillsville

Emergency Services Director Chief, Hillsville Volunteer Fire Dept. Satellite Phones Chief, Cana Volunteer Fire Dept.

Sheriff’s Office Smartboard and EOC phone system 605-1 Pine St., Hillsville

8/8/2017 61 Carroll County Emergency Operation Plan

Tab 4 to Emergency Support Function #5 EMERGENCY MANAGEMENT ORGANIZATION AND TELEPHONE LISTING

Emergency Management Organizational Telephone Listing Located and Maintained in the Carroll County Sheriff Office Dispatch, 605 Pine Street, Hillsville and the Emergency Management Coordinators Office, 499 Floyd Pike, Hillsville.

8/8/2017 62 Carroll County Emergency Operation Plan Emergency Support Function #6- Mass Care, Housing, Human Resources

Primary Agency Department of Social Services

Secondary/ Support Agencies Red Cross Public Schools Emergency Management Virginia Department of Health- Local Health Department Department of Behavioral Health and Developmental Services Southwest Virginia Medical Reserve Corp Southwest Virginia Emergency Services Council VOAD (Volunteer Organizations Assisting in Disasters)

Introduction Purpose: Emergency Support Function (ESF) #6 receives and cares for persons who have been evacuation, either from high-risk area in anticipation of an emergency or in response to an actual emergency.

Scope: ESF #6 promotes the delivery of services and the implementation of programs to assist individuals, households, and families impacted by an incident. This includes economic assistance and other services for individuals. ESF #6 includes three primary functions: Mass Care, Housing, and Human Services. • Mass Care involves the coordination of non-medical mass care services to include sheltering of victims, organizing feeding operations, providing emergency first aid at designated sites, collecting and providing information on victims to family members, and coordinating bulk distribution of emergency relief items. • Housing involves the provision of assistance for short- and long-term housing needs of victims. • Human Services includes providing victim related recovery efforts such as counseling, identifying support for persons with special needs, expediting processing of new benefits claims, assisting in collection crime victim compensation for acts of terrorism, and expediting mail services in affected areas.

8/8/2017 63 Carroll County Emergency Operation Plan Policies: Potential hazards may require an evacuation. The actual situation will determine the scope of the evacuation and the number of evacuees who will utilize a shelter.

The Coordinator for Emergency Management will determine is if a shelter is to be opened and will also select the shelter site(s) in coordination with Department of Social Services and the agency that is the provider of the site.

All government/volunteer/private sector resources will be utilized as necessary.

As needed, sheltering, feeding and emergency first aid activities will begin immediately after the incident. Staging of facilities may occur before the incident when the incident is anticipated.

Information about persons identified on shelter lists, casualty lists, hospital admission, etc., will be made available to family members to the extent allowable under confidentiality regulations.

Efforts will be made to coordinate among agencies providing information to minimize the number of inquiry points for families.

Concept of Operations

General: In the event of a small-scale evacuation, shelter and care may be provided at the nearest public safety facility, primarily public schools, and when necessary fire or EMS stations. Local motels and local churches may also be used to shelter evacuees. In the event of a large-scale evacuation/displacement of residents, or when the Coordinator along with the Incident Commander decides that a larger facility is required, the Coordinator will advise the Superintendent of Schools and the Department of Social Services. The Superintendent of Schools will then activate one or more of the schools in the county as shelter center(s) and will designate a manager to be responsible for operations at the facility. The Department of Social Services will be responsible for registration and record keeping. The American Red Cross will assist with operations at each facility.

Evacuees will be advised through social media, Everbridge Alert Message, radio and TV to bring the following items with them if time and circumstances permit: one change of clothes, special medicines, baby food and supplies if needed, and sleeping bags and blankets as specified in ESF #15.

Upon arrival, registration forms will be completed for each individual and/or family. Records will be maintained on the whereabouts of all evacuees throughout emergency operations. The

8/8/2017 64 Carroll County Emergency Operation Plan American Red Cross and other non-profit organizations may provide food and clothing, and assist in shelter operations.

The Department of Social Services County will to the best of its ability address individuals with disabilities by coordinating with partner agencies for the necessary resources to manage special needs population during emergencies. The County will strive to maintain a resource list and current roster. Public information materials should be modified for these populations so that they will be aware of the primary hazards and of mitigation and response actions to be taken.

Should crisis-counseling services be required, trained mental health professionals will be provided by local Community Services Boards, in conjunction with the Department of Behavioral Health and Developmental Services DBHDS.

Daily situation reports should be provided to the Carroll County Emergency Operations Center (EOC) about the status of evacuees and the operations at the shelter center(s). The Carroll County EOC will then relay information to the Virginia EOC. Adequate records must be maintained for all costs incurred in order to be eligible for post-disaster assistance.

Organization: The Superintendent of Schools, assisted by the Department of Social Services and the American Red Cross, is responsible for the reception and care of evacuees. Public school employees may be assigned support tasks. Security for a shelter(s) is a priority and will be properly addressed and implemented through coordination with ESF – 13. The local health department along with EMS provider’s first aid and limited medical care service at the shelter center.

Actions • Identify shelter facilities and implement MOA and other agreements; • Develop plans and procedures to transport, receive and care for an indeterminate number of evacuees; • Determine the maximum capacities for each potential shelter; • Designate managers and other key staff personnel; • Develop plans and procedures to receive and care for persons with disabilities evacuated from residential homes and treatment facilities that operate 24 hours a day, 7 days a week; • Develop plans and procedures to receive and care for the animals of the evacuees; • Provide mass transportation as requires; • Provide mass feeding as required; and • Document expenses.

8/8/2017 65 Carroll County Emergency Operation Plan Responsibilities • Activates support agencies. • Coordinates logistical and fiscal activities for ESF #6 • Plans and supports meetings with secondary agencies, and ensures all agencies are informed and involved. • Coordinates and integrates overall efforts. • Provides registration and record keeping. • Provides crisis-counseling services as required. • Provides emergency welfare for displaces persons. • Coordinates release of information for notification of relatives. • Provides assistance for special needs population. • Assists in provisional medical supplies and services. • Provides available resources such as cots and ready to eat meals.

8/8/2017 66 Carroll County Emergency Operation Plan Tab 1 to Emergency Support Function #6

SHELTER CENTER REGISTRATION

Shelter Registration will be managed by the Department of Social Services (DSS) with support by American Red Cross (ARC). DSS and ARC personnel are responsible for maintaining Shelter Kits which contain the required forms and supplies for implementing shelter registration. Kits are maintained by DSS in their offices located at 605 Pine Street Hillsville and ARC

8/8/2017 67 Carroll County Emergency Operation Plan Tab 2 to Emergency Support Function #6

SPECIAL NEEDS PEOPLE WHO REQUIRE ASSISTANCE IN TIME OF EMERGENCY

Management of Special Needs Populations is a challenging task during an emergency to which disaster preparedness planning and education is paramount. During Disasters, the Department of Social Services will maintain listings of such persons as the information becomes available. When the Emergency Operations Center (EOC) is in operation, this listing will be on hand with the Department of Social Services’ representative in the EOC.

8/8/2017 68 Carroll County Emergency Operation Plan Tab 3 to Emergency Support Function #6

SHELTER LOCATIONS AND ADDRESSES

VFW AND RESCUE SQUADS USED AS SECONDARY SHELTERS

Name Address 1542 Rescue Road Laurel Rescue Squad Austinville, Virginia 24312 Route 58 Laurel Fork Rescue Squad Laurel Fork, Virginia 24352 118 Double Cabin Road Dugspur Community Building Dugspur, Virginia 24325 Veterans of Foreign Wars 704 West Stuart Drive Grover King Post 1115 Hillsville, Virginia 24343 5567 Elkhorn Road Pipers Gap Rescue Squad Woodlawn, Virginia 24381

8/8/2017 69 Carroll County Emergency Operation Plan Tab 4 to Emergency Support Function #6

PUBLIC SCHOOLS USED AS PRIMARY SHELTERS

Name/ Location Address 100 Cavs Lane Carroll County High School Hillsville, Virginia 24343 1036 North Main Street Carroll County Intermediate School Hillsville, Virginia 24343 63 Winding Ridge Road Fancy Gap Elementary School Fancy Gap, Virginia 24328 7845 Snake Creek Road Gladesboro Elementary School Hillsville, Virginia 24343 3117 Glendale Road Gladeville Elementary School Galax, Virginia 24333 90 Patriot Lane Hillsville Elementary School Hillsville, Virginia 24343 46 Pleasant View Road Laurel Elementary School Austinville, Virginia 24312 49 Pipers Gap Road Oakland Elementary School Galax, Virginia 24333 15 Fire House Road St. Paul Elementary School Cana, Virginia 24317

8/8/2017 70 Carroll County Emergency Operation Plan Emergency Support Function #7- Resource Support

Primary Agency Southwest Virginia Farmer’s Market Carroll County Maintenance Department Department of Finance and Accounting

Secondary/Support Agencies Red Cross Emergency Management Public Service Authority Department of Social Services Virginia Department of Emergency Management

Introduction

Purpose: Emergency Support Function #7 will identify, procure, inventory, and distribute critical resources, in coordination with other local and state governments, the federal government, private industry, and volunteer organizations, to effectively respond to and recover from the effects of a disaster.

Scope: ESF #7 provides support for requirements not specifically identified in other ESFs. Resource support may continue until the disposition of excess and surplus property is completed. The locality will determine what resources are needed and then ESF #7 will collect and distribute those goods by means of a distribution center. Goods that may be needed could include, ice, water, tarps, blankets, clothes, and non-perishable foods.

Policies: • The initial emergency response will be dependent upon local public and private resources; • Adequate local resources do not exist to cope with a catastrophic incident; • Identified public and private sector resources will be available when needed for emergency response; • Necessary personnel and supplies will be available to support emergency resource response; • If local resources are depleted, assistance may be requested through the Virginia Emergency Operations Center (EOC); • Local departments and agencies will use their own resources and equipment during incidents and will have control over the management of the resources as needed to respond to the situation; • The Coordinator of Emergency Management will initiate the commitment of resources from outside government with operational control being exercised by the on-site commander of the service requiring that resource; and • All resource expenditures will be reported and coordinated with the County finance department.

8/8/2017 71 Carroll County Emergency Operation Plan Concept of Operations

General: The Manager of the Southwest Virginia Farmers’ Market will identify sites and facilities that will be used to receive, process, and distribute equipment, supplies and other properties that will be sent to the disaster area. The necessary equipment, staff, communications, and security support to these facilities and sites will be provided by local, state, federal governments, volunteer organizations, and private security as required. This process must be closely coordinated with state and federal emergency management officials, local governments in the region, and the media.

The Southwest Virginia Farmers’ Market will be responsible for securing and providing the necessary resource material and expertise in their respective areas, through public as well as private means, to efficiently and effectively perform their duties in the event of an emergency. Resource lists will be developed and maintained at the Southwest Virginia Farmers Market that detail the type, location, contact arrangements, and acquisition procedures of the resources identified as being critical. Pre-Disaster agreements will be developed and maintained with adjacent jurisdictions, private industry, quasi-public groups, and volunteer groups, as appropriate, to facilitate the acquisition of emergency resources and assistance. The agreements will be maintained by the Southwest Virginia Farmers Market and the Carroll County Finance and Accounting Office.

The Carroll County Director of Emergency Services, in coordination with the County Attorney, Finance Director, and Personnel Director, will assist county departments in the procurement of the necessary resources, to include the contracting of specialized services and the hiring of additional personnel, to effectively respond to and recover from the emergency at hand. Records of all expenditures relating to the emergency/disaster will be maintained.

Potential sites for local and regional resource distribution centers will be identified, if necessary, and strategically located to facilitate recovery efforts. Priorities will be set regarding the allocation and use of available resources. A list will be available through the Southwest Virginia Farmers Market.

Organization: All departments will be responsible for identifying essential resources in their functional area to successfully carry out their mission of mitigation against, responding to, and recovering from the devastating effects of disasters that could occur within their jurisdiction. All departments will coordinate their resource needs with the local finance director and procurement official.

The Director of the Social Services Department, assisted by public relief organizations, will be in charge of coordinating the relief effort to meet the immediate needs of the stricken population in terms of food, water, housing, medical, and clothing. (See ESF #6 and #11)

8/8/2017 72 Carroll County Emergency Operation Plan Actions • Identify essential resources to carry out mission in each functional area and to support operation of critical facilities during the disaster; • Designate local department(s) responsible for resource management; • Develop contingency plans to provide emergency lighting, procure and distribute emergency water and provide sewage disposal, if necessary; • Identify personnel requirements and training needs to effectively carry out mission; • Develop resource lists that detail type, location, contact arrangements, and acquisition procedures for critical resources utilizing the NIMS Resource Typing appropriate for the resource. • Prepare mutual aid agreements with surrounding jurisdictions to augment local resources; • Review compatibility of equipment of local departments and surrounding jurisdictions and identify specialized training or knowledge required to operate equipment; • Develop SOPS to manage the processing, use, inspection, and return of resources coming into area; • Identify actual or potential facilities and ensure they are ready and available to receive, store, and distribute resources (government, private, donated); • Develop training/exercises to test plan, and to ensure maximum use of available resources; • Coordinate and develop prescript announcements with Public Information Office regarding potential resource issues and instructions (e.g., type of resources required, status of critical resource reserves, recommended contingency actions etc.); and • Coordination with federal and state agencies, • Contract with private industry for additional resources, equipment, and personnel, if necessary.

Responsibilities • Locates, procures, and issues resources to other agencies to support the emergency response or to promote public safety. • Locates and coordinates the use of available space for incident management activities. • Coordinates and determines the availability and provision of consumable supplies. • Supports EOC operations providing food, water, ice and other supplies • Identifies essential resources to carry out mission in each functional area and to support operation of critical facilities during the disaster.

8/8/2017 73 Carroll County Emergency Operation Plan

Tab 1 to ESF# 7 - Resources Support

ELEMENTS OF A RESOURCE LIST

1. Identification of Resource • Type of equipment, service, personnel, facilities

2. Corporation, Organization, or Agency that Controls the Resource • Address

3. Contact Arrangements • 24-hour primary and back-up contact points (work, home, pager, cellular numbers, accessible by radio)

4. Acquisition Procedures • Response Time • Charges for the use of the resource should be identified or pre-arranged as you develop your list • Resolve any liability issues • Identify any special training requirements to operate equipment • Identify personnel or contact personnel to operate equipment • Develop procedures to receive, inspect, inventory, and return resources

5. Develop the necessary Memorandums of Understanding, Mutual Aid Agreements, and contracts (see attached)

6. Build redundancy into Resource List • One provider may lack the capability to provide volume of goods, services or personnel requested • Provider may be unable to respond at the time you requested • Provider may be out of business when you call

7. Update Information • Date resource was last verified, date next verification due • Develop form letters for updating information

8/8/2017 74 Carroll County Emergency Operation Plan Emergency Support Function #8 Public Health and Medical Services

Primary Agency Health Department

Secondary/ Support Agencies Department of Social Services Public Services Authority Community Services Board Fire and EMS Departments Sheriff’s Office Hospital Systems Red Cross Virginia Department of Environmental Quality Virginia Department of Health

Introduction

Purpose: Emergency Support Function (ESF) #8- Health and Medical provides for coordinated medical, public health, mental health, and emergency medical services to save lives in the time of an emergency. These health and medical needs are to include veterinary and/or animal health issues when appropriate.

Scope: ESF # 8- meets public health and medical needs of victims affected by an incident. This support is categorized in the following way: • Assessment of public health/medical needs; • Public health surveillance; • Medical care personnel and medical equipment and supplies; and • Detect mental health issues and prevent harmful stress levels in the general public.

Policies: • The Health Department coordinates all ESF #8 response actions using its own internal policies and procedures; • Each ESF #8 organizations is responsible for managing its respective response assets after receiving coordinating instructions; • The Joint Information Center (JIC) is authorized to release general medical and public health response information to the public after consultation with the Health Department. • The Health Department determines the appropriateness of all requests or public health and medical information; and • The Health Department is responsible for consulting with and organizing public health and subject matter experts as needed.

8/8/2017 75 Carroll County Emergency Operation Plan Concept of Operations

General: During a threatened or actual emergency, the Director of Health or his designated representative will direct coordinated health, medical, and rescue services from the Emergency Operations Center (EOC). Coordination will be effected with adjacent jurisdictions as required.

Should a disaster substantially overwhelm local medical and rescue resources, support and assistance will be requested from medical institutions and emergency medical service (EMS) providers in neighboring jurisdictions. The crisis augmentation of trained health and medical volunteers may also be appropriate. Essential public health services, such as food and water inspections, will be provided by the Health Department as augmented by state-level resources and manpower. Public health advisors will be issued only after coordination with the EOC.

During an evacuation in which a large number of evacuees are sheltered in the shelter center, local EMS providers and/or the local Health Department, American Red Cross, Southwest Medical Reserve Corp will set up and staff an emergency medical aid station in the shelter center. The Department of Social Services will coordinate with the Health Department for staffing requirements in shelters. The Sheriff’s Office will provide security and the Health Department will monitor food safety and shelter sanitation and provide disease surveillance and ‘contact’ investigations if warranted. The Community Services Board will provide mental health services.

The Medical Examiner based on the Guidelines for Reporting and Managing Mass Fatality Events with the Virginia Medical Examiner System assume jurisdiction over all of the deaths due to a mass casualty event. (See Tab 3)

Organization: A rescue/emergency medical service representative will be assigned to the Emergency Operations Center (EOC) in order to coordinate the rescue squad response. The rescue squad representative will be a part of the EOC staff and will assist with the overall direction and control of emergency operations. All of the emergency medical service vehicles are dispatched through their squad station or through the County Communications Center.

There are six EMS providers serving the locality, which will provide emergency medical transportation, assist with the evacuation of endangered areas, and assist in land search and rescue operations. Local funeral homes will assist the Health Department and the Chief Medical Examiner’s Office in disasters involving mass casualties.

Actions • Designate an individual to coordinate medical, health, and rescue services; • Develop and maintain procedures for providing a coordinated response; • Maintain a roster of key officials in each medical support area; • Establish a working relationship and review emergency roles with the local hospital and emergency medical services providers; • Activate the agency emergency response plan;

8/8/2017 76 Carroll County Emergency Operation Plan • Implement mutual aid agreements as necessary; • The Health Department representative will report to the Emergency Operations Center; • Coordinate medical, public health, and mental health services; • Provide laboratory services to support emergency public health protection measures; • Obtain crisis augmentation of health/medical personnel (e.g., physicians, nurse practitioners, laboratory technicians, pharmacists, and other trained volunteers) and supplies as needed; • Maintain records and monitor the status of persons injured during the emergency; • Assist the Office of Chief Medical Examiner’s in the identification and disposition of the deceased; • Consolidate and submit a record of disaster-related expenses incurred by Health Department personnel; and • Assist with the damage assessment of water and sewage facilities, as required.

Responsibilities • Provide personnel, equipment, supplies and other resources necessary to coordinate plans and programs for public health activities during an incident; • Inspect and advise on general food handling and sanitation matters; • Establish communications with ESF #5 to report and receive assessments and status information; • Coordinate through the Public Information Officer dissemination of disaster related public health information to the public; • Provide preventative health services; • Coordinate with hospitals and other health providers on response to health needs; • Provide investigation, surveillance, and take measures for containments of harmful health effects; • Provide coordination of laboratory services; • Coordinate with hospitals medical control on patient care issues and operations; • Coordinate transportation of the sick and injured with area hospitals or receiving facilities and other EMS agencies; • Coordinate behavioral health activities among response agencies; • Assess behavioral health needs following incident, considering both the immediate and cumulative stress resulting from the incident; • Coordinate through the Public Information Officer the dissemination of public education on critical incident stress and stress management techniques; • Provide outreach to serve identified behavioral health needs; • Coordinate with ESF #6 to identify shelter occupants that may require assistance; • Provide water control assistance; • Local/Regional hospitals will provide medical care for those injured or ill; • Assist in expanding medical and mortuary services to other facilities, if required; and • Identify deceased with assistance from local law enforcement and Virginia State Police.

8/8/2017 77 Carroll County Emergency Operation Plan Tab 1 to Emergency Support Function #8

HEALTH AND MEDICAL RESOURCES

Twin County Regional Hospital 1. Number of Physicians- 52 active with privilege 2. Number of RNs- 179 3. Number of LPNs- 70 4. Number of Nursing Assistants- 35

Mount Airy Hospital 1. Number of Physicians- 12 staff; no interns 2. Number of RNs- 203 3. Number of LPNs- 21 4. Number of Nursing Assistants- 66

Carroll County Health Department

Environmental Health Supervisor: Ed Ritterbusch 276-228-5507 and 276-733-2300

Sanitarians: David Burris 276-730-3180 ext. 2055 Jessica Stewart 276-730-3180 and 730-3184

Nursing Supervisor: Vicky Richardson 276-233-9934 or 276-233-4586 or 276-730-3182

Public Health Nurses: Kathryn Horton, Mary Ann Hall, and Debbie McCraw. Rita Childress, NP and Jennifer Frazer-Goad

Office Support Supervisors (Clerical): Crystal Edmonds 276-730-3181

Tab 2 to Emergency Support Function #8

8/8/2017 78 Carroll County Emergency Operation Plan

EMERGENCY MEDICAL SERVICES PROVIDERS

Provider Location Number of Trucks 499 Floyd Pike Carroll County Fire Rescue 5 Hillsville, Virginia 24343 1542 Rescue Road Laurel Rescue Squad 2 Austinville, Virginia 24312 8547 Danville Pike Laurel Fork Rescue Squad 3 Laurel Fork, Virginia 24352 5567 Elkhorn Road Pipers Gap Rescue Squad 4 Woodlawn, Virginia 24381

8/8/2017 79 Carroll County Emergency Operation Plan Tab 3 to Emergency Support Function 8

Guidelines for Medical Examiner System in the event of Mass Casualties

Mission: To develop an efficient and effective management response system in mass fatality disaster situations to facilitate the preparation, processing, and release of deceased human remains to the next of kin or family representative.

Concept of Operations: In the event of a mass fatality disaster situation, the State EOC will contact the Office of the Chief Medical Examiner (OCME). The OMCE, in cooperation with localities and the Virginia Department of Emergency Management, will determine the site of any incident morgue other than the District OCME office. Localities should preplan, in cooperation with hospitals and adjacent jurisdictions to identify sites that may be suitable in their localities for morgue staging areas and incident morgues. The OCME will make the final decision as to where the operations will be established.

Organization:

The OCME is by law (Code of Virginia 32.1-277 to 32.1-288) responsible for the deceased. Virginia is divided into four medical examiner districts that include the Northern Virginia District based in Fairfax, the Western District based in Roanoke, the Central District based in Richmond, and the Tidewater District based in Norfolk.

Central District Phone (804) 786-3174 Fax (804) 371-8595 [email protected]

Tidewater Eastern District Phone (757) 683-8366 Fax (757) 683-2589 [email protected]

Western District Phone (540) 561-6615 Fax (540) 561-6619 [email protected]

Northern District Phone (703) 530-2600 Fax (703) 530-0510 [email protected]

8/8/2017 80 Carroll County Emergency Operation Plan Emergency Support Function #9- Search and Rescue

Primary Agency Carroll County Sheriff’s Office

Secondary/ Support Agencies Carroll County Search and Rescue Emergency Management EMS Local Fire Departments Civil Air Patrol Virginia Department of Emergency Management

Introduction

Purpose: Emergency Support Function (ESF) #9- Search and Rescue provides for the coordination and effective use of available resources for search and rescue activities to assist people in potential or actual distress.

Scope: Carroll County is susceptible to many different natural and technical hazards that may result in the damage or collapse of structures within the county. Search and Rescue must be prepared to respond to emergency events and provide special life saving assistance. Their operational activities include locating, extricating, and providing on site medical treatment to victims trapped in collapsed structures. In addition to this, people may be lost, missing, disoriented, traumatized, or injured in which case the search and rescue agency must be prepared to respond to these incidents and implement search and rescue tactics to assist those who are, or believed to be, in distress or imminent danger. Predominately, these search operations occur in “open field” situations, such as parks, neighborhoods, or other open terrain.

Policies: • The EOP provides the guidance for managing the acquisition of Search and Rescue resources; • All requests for Search and Rescue will be submitted to the EOC for coordination, validation, and/or action in accordance with this ESF; • Communications will be established and maintained with ESF #5- Emergency Management to report and receive assessments and status information; • Will coordinate with State and Federal agencies when necessary; • Personnel will stay up to date with procedures through training and education; and • Search and Rescue task forces are considered Federal assets under the Robert T. Stafford Act only when requested for a search and rescue for a collapsed structure.

8/8/2017 81 Carroll County Emergency Operation Plan Concept of Operations

General:

The Sheriff’s office utilizing will be responsible for rescue and search operations during a disaster with assistance from Carroll County Search and Rescue backed up by local fire and rescue. The Emergency Medical Services (EMS) providers will also assist with other functions of search and rescue as set in the Virginia Association of Volunteer Rescue Squad’s Operations Plan.

Organization:

The Carroll County Sheriff’s Office will be the primary agency in any search and rescue operation. Carroll County Search and Rescue, local EMS, local fire departments, and public works will back up Carroll County Building Official to assist when required for structural evaluation of buildings and structures (ESF #3). The Carroll County Sheriff’s Office backed up by Search and Rescue will be the primary agency in any ground searches. The local chapter of the American Red Cross will assist with support efforts during searches such as mass care feeding; sheltering; bulk distribution; logistics; and health and mental health services for rescue workers, support personnel, and the victims. The Health Department will advise search and rescue medical teams in industrial hygiene issues as they become apparent. The Public Service Authority, Carroll County Maintenance Department, Carroll County GIS and the Building Official will assist with any equipment, maps, staff, and vehicles. Law enforcement will assist with perimeter security, communications, and assistance as required. The Fire Department and EMS agencies will provide medical resources, equipment and expertise.

Communications will be established and maintained with ESF #5- Emergency Management to report and receive assessments and status information.

Actions • Develop and maintain plans and procedures to implement search and rescue operations in time of emergency; • Provide emergency medical treatment and pre-hospital care to injured; • Assist with the warning, evacuation, and relocation of citizens during a disaster; • Coordinate with GIS any mapping requirements • The designated representatives should report to the Emergency Operations Center (EOC). When necessary assign duties to all personnel; • Follow established procedures in responding to search and rescue incidents; and • Record disaster related expenses.

8/8/2017 82 Carroll County Emergency Operation Plan Responsibilities • Manages search and rescue task force deployment to, employment in, and redeployment from the affected area; • Coordinates logistical support for search and rescue during field operations;

• Develops policies and procedures for effective use and coordination of search and rescue; • Provides status reports on search and rescue operations throughout the affected area; and • Request further assistance from the Virginia Department of Emergency Management for additional resources.

8/8/2017 83 Carroll County Emergency Operation Plan Emergency Support Function #10- Oil and Hazardous Materials

Primary Agency Hillsville Volunteer Fire Department

Secondary/ Support Agencies Carroll County Emergency Management Cana Volunteer Fire Department Virginia Department of Emergency Management Virginia Department of Environmental Quality Health Department Sheriff’s Office EMS

Introduction

Purpose: This section provides information for response to hazardous materials incident and assists the Local Emergency Planning Committee (LEPC) in meeting its requirements under the Emergency Planning and Community Right to Know Act- SARA Title III.

Scope: The threat of an incident involving hazardous materials has escalated due to the increase in everyday use and transportation of chemicals by the various segments of our population. Hazardous Materials incidents may occur without warning and require immediate response.

Hazardous materials may be released into the environment from a variety of sources including, but not limited to: • Fixed facilities that produce, generate, use, store or dispose of hazardous materials; • Transportation accidents, including rail, aircraft, and waterways; and • Abandoned hazardous wastes sites; and • Terrorism incidents involving Weapons and Mass Destruction.

Evacuation of sheltering in place may be required to protect portion of the locality. If contamination occurs, victims may require special medical treatment.

The release of hazardous materials may have short and/or long health, environmental and economic effects depending upon the type of product.

Policies: • Personnel will be properly trained at a minimum hazardous material level of Hazardous Material Operations. • Fixed Facilities will report annually under SARA Title III; • Fire Chief will assume primary operational control of all hazardous materials incidents; • Determine the need to evacuate or shelter in place;

8/8/2017 84 Carroll County Emergency Operation Plan • Mutual aid agreements will be implemented; and • Establish communications with ESF #5 and ESF #15.

Concept of Operations

General: The EOP and the Hazardous Materials Response Plan provide the guidance for managing hazardous materials incidents. All requests for hazardous materials support will be submitted to the EOC for coordination, validation, and/or action in accordance with this ESF.

Organization: The Superfund Amendments and Reauthorization Act of 1986 (SARA Title III) requires the development of detailed procedures for identifying facilities with extremely hazardous materials and for assuming an adequate emergency response capability by these facilities and by local emergency services. A separately published Hazardous Material Emergency Response Plan has been developed for the locality. This plan is considered to be a part of the locality’s Emergency Operations Plan (EOP).

The Fire Chief or designee will assume primary operational control of all hazardous materials incidents.

Mutual aid agreements will be implemented should the incident demand greater resources than are immediately available. The Virginia Department of Emergency Management’s (VDEM) Regional Hazardous Materials Officer and Hazardous Materials Response Team by requested through the Virginia Emergency Operations Center.

The Director of Emergency Management, in conjunction with the Fire Chief and VDEM Regional Hazardous Materials Officer, will determine the need to evacuate a large area. Evacuation orders or other protective actions will be issued as needed. However, the on-scene commander may order and immediate evacuation prior to requesting or obtaining approval, if this action is necessary to protect live and property. Fire, EMS, and Law Enforcement will coordinate the evacuation of the area. Law Enforcement is responsible for providing security for the evacuation area.

Should an evacuation become necessary, warning and directions for evacuation and/or protect in place will be disseminated via all appropriate means. Responding agencies will use mobile loudspeakers, bull horns and/or go door-to-door to ensure that residents in the threatened areas have received evacuation warning.

Actions • Respond to the incident; • Assess the situation; • Determine the need for immediate evacuation or sheltering in place; • Coordinate with the EOC;

8/8/2017 85 Carroll County Emergency Operation Plan • Request assistance through the VEOC; and • Implement Mutual Aid agreements.

Responsibilities • Carroll County maintains a Hazardous Materials Emergency Response Plan, a copy of the plan will be located in the Emergency Operation Center, Emergency Management Office and the local fire departments; • Develop procedures aimed at minimizing the impact of an unplanned release of a hazardous material to protect life and property; • Conduct training for personnel in hazardous materials response and mitigation; • Follow established procedures in responding to hazardous materials incidents; • Provide technical information; • Coordinate control/mitigation efforts with other local, state, and federal agencies; and • Record expenses.

8/8/2017 86 Carroll County Emergency Operation Plan Emergency Support Function #11- Agriculture and Natural Resources

Primary Agency Southwest Virginia Farmer’s Market

Secondary/ Support Agencies Carroll County Department of Social Services Carroll County Extension Office Health Department Virginia Department of Agriculture and Consumer Services Virginia Department of Social Services Red Cross Local and Regional Food Banks

Introduction

Purpose: Emergency Support Function #11- Agriculture and Natural Resources works to address the provision of nutrition assistance; control and eradication of an outbreak of a highly contagious or economically devastating animal/zoonotic disease, highly infective plant disease, or economically devastating plant pest infestation; assurance of food safety and security; and protection of cultural resources and historic property resources during an incident.

Scope: Activities will be undertaken to: • Identify food assistance needs; • Obtain appropriate food supplies; • Arrange for transportation of food supplies to the designated area; • Implement an integrated response to an outbreak of highly contagious or economically devastating animal disease, infective exotic plant disease or an economically devastating plant pest infestation; • Coordinate with Public Health and Medical Services to ensure that animal/veterinary/and wildlife issues are supported; • Inspect and verify food safety in distribution and retail sites; • Conduct food borne disease surveillance and field investigations; • Coordinate appropriate response actions to conserve, rehabilitate, recover, and restore natural, cultural, and historic properties resources.

Polices: • Each supporting agency is responsible for managing its assets and resources after receiving direction from the Health Department and the Southwest Virginia Farmer’s Market; • Actions will be coordinated with agencies responsible for mass feeding;

8/8/2017 87 Carroll County Emergency Operation Plan • The ESF will encourage the use of mass feeding as the primary outlet for disaster food supplies; • Schools and institutions may be able to feed affected population for several days; • Food supplies secured and delivered are for household distribution or congregate meal service; • Transportation and distribution may be arranged by volunteer organizations; • Priority is given to moving supplies into areas of critical need and then to areas of moderate need; • Animal depopulation activities and disposal will be conducted as humanely as possible; • Ensure food safety.

Concept of Operations

General: The Health Department will assume the coordinator’s role of the ESF. The coordinator will organize staff based on the four functional areas. It organizes and coordinates resources and capabilities to facilitate the delivery of services, assistance, and expertise.

ESF #11 provides for an integrated response to an outbreak of highly contagious or economically devastating animal/zoonotic disease, exotic plant disease, or economically devastating plant or pest infestation.

ESF #11 also ensures the safety and security of the commercial supply of food (meat, poultry, and egg products) following an incident.

ESF # 11 identifies, secures, and arranges for the transportation of food to areas.

Organization: The coordination depends on what kind of assistance is required at the time. When an incident requires assistance from more than one of the functions, the Health Department provides overall direction.

Once the ESF is activated the coordinator will contact appropriate support agencies to assess the situation and determine appropriate actions.

Carroll County will activate its Emergency Operations Center (EOC). A local emergency may need to be declared to initiate response activates.

For food supply safety and security, the Virginia Department Agriculture and Consumer Services and the Health Department coordinate the field response.

Actions • Determine the critical needs of the affected population; • Catalog available resources and locate these resources; • Ensure food is fit for consumption;

8/8/2017 88 Carroll County Emergency Operation Plan • Coordinate shipment of food to staging areas; • Work to obtain critical food supplies that are unavailable from existing inventories; • Identify animal and plant disease outbreaks; and • Provide inspection, fumigation, disinfection, sanitation, pest termination, and destruction of animals or articles found to be contaminated or infected.

Responsibilities • Provides guidance to unaffected areas as to precautions that may be taken to ensure animal and plant health; • Ensure proper handling and packing of any samples and shipments to the appropriate research laboratory; • Provides information and recommendations to the Health Department for outbreak incidents; • Assigns veterinary personnel to assist in delivering animal health care and performing preventative medicine activities; • Conduct subsequent investigations jointly with other law enforcement agencies; • Assess the operating status of inspected meat, poultry and egg product processing, distribution, import and retail facilities in the affected area; • Evaluate the adequacy of inspectors, program investigators and laboratory services relative to the incident; • Establish logistical links with organizations involved in long-term congregate meal service; and • Establish need for replacement food products.

8/8/2017 89 Carroll County Emergency Operation Plan Emergency Support Function #12- Energy

Primary Agency Emergency Management Public Service Authority

Secondary/ Support Agencies State Corporation Commission Department if Mines, Minerals, and Energy American Electric Power Local Natural Gas Suppliers

Introduction

Purpose: Describe procedures to restore the public utility systems critical to saving lives; protecting health, safety and property, and to enable ESFs to respond.

Scope: ESF #12 will collect, evaluate, and share information on energy system damage. It will also estimate the impact of energy system outages within the affected area. According to the National Response Plan the term “energy” includes producing, refining, transporting, generating, transmitting, conserving, building, distributing, and maintaining energy systems. Additionally ESF #12 will provide information concerning the energy restoration process such as projected schedules, percent completion of restoration, and other information as appropriate.

Policies: • Will work to provide fuel, power, and other essential resources to the locality; • Will work with utility providers to set priorities for allocating commodities; • Personnel will stay up to date with procedures through education and training; • Restoration of normal operations at critical facilities will be a priority; and • Maintain a list of critical facilities in the EOC and Emergency Management Office, and continuously monitor those to identify vulnerabilities

Concept of Operations

General: The supply of electric power to customers may be cut off due to either generation capacity shortages and/or transmission/distribution limitations. Generation capacity shortfalls are more likely to result from extreme hot weather conditions or disruptions to generation facilities. Other energy shortages, such as interruptions in the supply of natural gas or other petroleum products for transportation and industrial uses, may result from extreme weather, strikes, international embargoes, disruption of pipeline systems, or terrorism.

8/8/2017 90 Carroll County Emergency Operation Plan The suddenness and devastation of a catastrophic disaster or other significant event can sever key energy lifelines, constraining supply in impacted areas, or in areas with supply links to impacted areas, and can also affect transportation, communications, and other lifelines needed for public health and safety. There may be widespread and prolonged electric power failures. Without electric power, communications will be interrupted, traffic signals will not operate, and surface movement will become grid locked. Such outages may impact public health and safety services, and the movement of petroleum products for transportation and emergency power generation. Thus, a major, prolonged energy systems failure could be very costly and disruptive.

Organization: In the wake of such a major disaster, Local Emergency Operations Centers (EOC) will be assisted by state-level assets to help in the emergency efforts to provide fuel and power and other essential resources as needed. The priorities for allocation of these assets will be to: • Provide for the health and safety of individuals and families affected by the event; • Provide sufficient fuel supplies to local agencies, emergency response organizations, and service stations in critical areas; • Help energy suppliers obtain information, equipment, specialized labor, fuel, and transportation to repair or restore energy systems; • Recommend/comply with local and state actions to conserve fuel, if needed; • Coordinate with local, state, and federal agencies in providing energy emergency information, education, and conservation guidance to the public; • Coordinate information with local, state, and federal officials and energy suppliers about available energy supply recovery assistance; • The Emergency Operations Center (EOC) will send requests to the State EOC for fuel and power assistance.

The private sector will be relied upon to manage independently until it can no longer do so, or until the health, safety, and welfare of citizens are at risk. The industries will be expected to establish their own emergency plans and procedures and to implement them through their own proprietary systems.

The State Corporation Commission (SCC) is the designated commodity manager for natural gas and electric power. The Virginia Department of Mines, Minerals and Energy (DMME) are the commodity manager for petroleum products and for solid fuels.

Following a catastrophic disaster, the Virginia Emergency Operations Center (VEOC), with staff support from SCC and DMME, will coordinate the provision of emergency power and fuel to affected jurisdictions to support immediate response operations. They will work closely with federal energy officials, other Commonwealth support agencies, and energy suppliers and distributors. Carroll County will identify the providers for each of their energy resources.

Actions • Identify, quantify, and prioritize the minimum essential supply of fuel and resources required to ensure continued operation of critical facilities such as public utilities and schools; • Monitor the status of all essential resources to anticipate shortages;

8/8/2017 91 Carroll County Emergency Operation Plan • Maintain liaison with fuel distributors and local utility representatives; • Implement local conservation measures; • Keep the public informed; • Implement procedures for determining need and for the distribution of aid; • Allocate available resources to assure maintenance of essential services; • Consider declaring a local emergency; and • Document expenses.

Responsibilities • Review plans and procedures. Review procedures for providing lodging and care for displaced persons (see ESF #6); • In the event of a fuel shortage, establish procedures for local fuel suppliers/distributors to serve customers referred to them by Carroll County government; • Keep the public informed and aware of the extent of the shortage, the need to conserve the resource in short supply, and the location and availability of emergency assistance; • Provide emergency assistance to individuals as required; • Enforce state and local government conservation programs; and • Identifies resources needed to restore energy systems.

8/8/2017 92 Carroll County Emergency Operation Plan Emergency Support Function #13- Public Safety and Security

Primary Agency Carroll County Sheriff’s Office

Secondary/ Support Agencies Emergency Management Twin County E911 Fire Department Virginia State Police Virginia Department of Transportation New River Valley Training Academy Cadets VA Game Commission U.S. Park Service Police Hillsville Police Department

Introduction

Purpose: Emergency Support Function (ESF) #13- Public Safety and Security is to maintain law and order, to provide public warning to provide for the security of critical facilities and supplies, to provide a “safe scene” for the duration of a traffic disruptive incident, to effect the evacuation of threatened areas, to provide access control to evacuated areas or critical facilities, to assist with search and rescue operations, and to assist with identification of the dead.

Scope: ESF #13 is designed to respond during a time of emergency using existing procedures. These procedures are in the form of department directives that cover all types of natural disasters, technological hazards, and acts of terrorism; incidents include flooding, hazardous materials spills, transportation accidents, search and rescue operations, traffic control, and evacuations.

In the event of a state or federally declared disaster, the Governor can provide National Guard personnel and equipment to support local law enforcement operations. This assistance will require a request to the VEOC as to the capabilities needed.

Policies: • Carroll County Sheriff’s Office will retain operational control; • The Incident Commander will determine the need for security at the scene; • Local Law Enforcement in coordination with the Coordinator of Emergency Management will identify areas of potential evacuation; • The concentration of large numbers of people in shelters during an evacuation may necessitate law enforcement presence to maintain orderly conduct; and • Law Enforcement will be needed in evacuated areas to prevent looting and protect property;

8/8/2017 93 Carroll County Emergency Operation Plan Concept of Operations

General: Existing procedures in the form of department directives provide the basis for a law enforcement response in time of emergency. The mission of the Public Safety and Security function is to maintain law and order, protect life and property, provide traffic control and law enforcement support, guard essential facilities/suppliers and coordinate mutual aid.

The Communications Center is the point of contact for the receipt of all warnings and notification of actual or impending emergencies or disasters.

If the National Guard is called in for a state or federally declared disaster they may only be used for low-risk duties such as security and traffic control and coordination with ESF #1 and ESF #9. A hazard or potential hazard situation could justify the need for evacuation for a short period of a few hours to several days or weeks, depending on the hazard and its severity. In order to limit access to the hazard area, various personnel and devices will be required, such as the following:

• Personnel to direct traffic and staff control points; • Signs to control or restrict traffic; • Two-way radios to communicate to personnel within and outside the secured area; • Control point(s); • Adjacent highway markers indicating closure of area; • Markers on surface roads leading into the secured areas; • Patrols within and outside the secured area; and • Established pass system for entry and exit of secured areas.

The Virginia Department of Transportation Residency Shop has general responsibility for signing and marking.

Organization: Local Law Enforcement will utilize their normal communications networks during disasters. The Emergency Manager, in coordination with local law enforcement and the fire departments, should delineate areas that may need to be evacuated. Law Enforcement will set up control points and roadblocks to expedite traffic to reception centers and security at damaged public property, shelter facilities and donation/distribution centers. Should an evacuation become necessary, warning and evacuation instructions will be put out via radio and television. Also local law enforcement and fire departments will use mobile loudspeakers to ensure that all residents in the threatened areas have received the evacuation warning.

Actions • Identify essential facilities and develop procedures to provide for their security and continued operation in the time of an emergency; • Maintain police intelligence capability to alert government agencies and the public to potential threats;

8/8/2017 94 Carroll County Emergency Operation Plan • Develop procedures and provide training for the search and rescue of missing persons in coordination with ESF#9; • Develop strategies to effectively address special emergency situations that may require district law enforcement procedures, such as civil disorders, hostage taking, weapons of mass destruction, terrorist situations, and bomb threats/detonations; • Test primary communications systems and arrange for alternate systems, if necessary; • Assist with the implementation of the evacuation procedures for the threatened areas, if necessary; • Provide traffic and crowd control as required; • Implement existing mutual aid agreements with other jurisdictions, if necessary; and • Document expenses.

Responsibilities • Law enforcement; • Crowd control; • Manages preparedness activities; • Conducts evaluation of operational readiness; • Resolves conflicting demands for public safety and security resources; • Coordinates backup support from other areas; • Initial warning and alerting; • Security of emergency site, evacuated areas, shelter areas, vital facilities and supplies; • Traffic control; • Evacuation and access control of threatened areas; and • Assist the Health Department with identification of the dead.

8/8/2017 95 Carroll County Emergency Operation Plan Tab 1 to Emergency Support Function #13

CARROLL COUNTY ENTRY PERMIT TO ENTER RESTRICTED AREAS

1. Reason for entry (if scientific research, specify objectives, location, length of time needed for study, methodology, qualifications, sponsoring party, NSF grant number and date on separate page). If contractor/agent- include name of contractual resident party, attach evidence of right if interest in destination. Resident: Purpose. ______

2. Name, address, and telephone of applicant, organization, university, sponsor, or media group. Also contact person if questions should arise. ______3. Travel (fill out applicable sections; if variable call information to dispatcher for each entry) Method of Travel (vehicle, aircraft)______

Description of Vehicle/Aircraft Registration______

Route of Travel if by Vehicle______

Destination by legal location or landmark/E911 address______

Alternate escape route if different from above______

4. Type of 2-way radio system to be used and your base station telephone number we can contact in emergency (a CB radio or radio telephone will not be accepted). Resident: Cellular or home number.______

Entry granted into hazard area.

Authorizing Signature______Date ______The conditions for entry are attached to and made a part of this permit. Any violation of the attached conditions for entry can result in revocation of this permit. The Waiver of Liability is made a part of and attached to this permit. All persons entering the closed area under this permit must sign the Waiver of Liability before entry.

8/8/2017 96 Carroll County Emergency Operation Plan Tab 2 to Emergency Support Function #13

CARROLL COUNTY WAIVER OF LIABILITY (TO BE SIGNED AND RETURNED WITH APPLICATION FORM)

I, the undersigned, hereby understand and agree to the requirements stated in the application form and in the safety regulations and do further understand that I am entering a (high) hazard area with full knowledge that I do so at my own risk and I do hereby release and discharge the federal government, the Commonwealth of Virginia and all its political subdivisions including Carroll County, their officers, agents and employees from all liability for any damages or losses incurred while within the Closed Area.

I understand that the entry permit is conditioned upon this waiver. I understand that no public agency shall have any duty to attempt any search and rescue efforts on my behalf while I am in the Closed or Restricted Area.

Signatures of applicant and members of his field party Date

Print full name first, then sign.

______

______I have read and understand the above waiver of liability.

______

______I have read and understand the above waiver of liability.

______

______I have read and understand the above waiver of liability.

______

______I have read and understand the above waiver of liability.

8/8/2017 97 Carroll County Emergency Operation Plan Emergency Support Function # 14- Long Term Community Recovery and Mitigation

Primary Agency County Administrator’s office Emergency Management

Secondary/ Support Agencies Carroll County Administration Carroll County Building Official’s Department Department of Social Services Virginia Department of Housing and Community Development Virginia Department of Health Red Cross

Introduction

Purpose: Emergency Support Function (ESF) #14- Long Term Community Recovery and Mitigation develops a comprehensive and coordinated recovery process that will bring about the prompt and orderly restoration of community facilities and services, infrastructure, and economic base, while providing for the health, welfare and safety of the population.

Scope: ESF #14 support may vary depending on the magnitude and type of incident and the potential for long term and severe consequences. ESF #14 will address significant long-term impacts in the affected area on housing, business and employment, community infrastructure, and social services. A local Disaster Recovery Task Force should provide for individuals, families, and businesses who have applied for available state and federal assistance but who may still have unmet needs.

Policies: • Long term community recovery and mitigation efforts are forward looking and market based, focusing on permanent restoration of infrastructure, housing and the local economy, with attention to mitigation of future impacts of a similar nature when feasible; • Use the post-incident environment as an opportunity to measure the effectiveness of previous community recovery and mitigation efforts; • Facilitates the application of loss reduction building science expertise to the rebuilding of critical infrastructure; and • Personnel will stay up to date with policies and procedures through training and education.

8/8/2017 98 Carroll County Emergency Operation Plan Concept of Operations

General: The recovery phase is characterized by two components: the emergency response phase which deals primarily with life saving and emergency relief efforts (i.e., emergency food, medical, shelter, and security services); and the broader recovery and reconstruction component which deals with more permanent and long-term redevelopment issues.

Although all Carroll County departments are involved in both components, the emphasis and focus changes among departments as they shift from one component to the other. In the emergency response and relief recovery component, the primary Carroll County departments involved include fire and rescue, law enforcement, health, social services, and education; whereas in the recovery and reconstruction component, the emphasis shifts to Carroll County departments dealing with housing and redevelopment, economic development, land use, and government financing. The two components will be occurring simultaneously with the emergency relief component taking precedence in the initial stages of recovery, and the recovery and reconstruction component receiving greater attention as the recovery process matures.

The Office of Emergency Management will be the lead coordinating department in the life- saving and emergency relief component of the recovery process and the county administration will take the coordinating lead during the reconstruction phase.

The recovery analysis process is comprised of the following phases: reentry, needs assessment, damage assessment, the formulation of short-term and long-term priorities within the context of basic needs and available resources, and the identification and implementation of appropriate restoration and development strategies to fulfill priorities established, as well as bring about an effective recovery program.

The damage assessment process for the locality is described in the Damage Assessment Support Annex of the EOP. Team leaders for the Damage Assessment Teams have been identified and the necessary forms included within this support annex. Although damage assessment is primarily a local government responsibility, assistance is provided by state and federal agencies, as well as private industry that have expertise in specific functional areas such as transportation, agriculture, forestry, water quality, housing, etc.

The process to request and receive federal assistance will be the same as all other natural or man- made disasters. The Virginia Department of Emergency Management will be the coordinating state agency in the recovery process, and FEMA will be the coordinating federal agency. Utilizing the preliminary damage assessment information collected, short-term and long-term priorities are established and recovery strategies developed in coordination with other state agencies, local governments, the federal government, and private industry.

Short-term recovery strategies would include: • Emergency Services; • Communications networks; • Transportation networks and services;

8/8/2017 99 Carroll County Emergency Operation Plan • Potable water systems; • Sewer systems; • Oil and natural gas networks; • Electrical power systems; • Initial damage assessment; • Emergency debris removal; • Security of evacuated or destroyed area; and • Establishing a disaster recovery center and joint field office

Long-term strategies would strive to restore and reconstruct the post-disaster environment to pre- existing conditions. Federal and state agencies will provide technical assistance to localities in the long-term planning and redevelopment process. Economic aid will be provided to assist localities and states in rebuilding their economic base, replacing and restoring their housing inventory, and ensuring that all construction and development complies with building codes and plans. Regional cooperation and coordination will be stressed and promoted at all levels of government in order to achieve the priorities established and facilitate recovery efforts. Carroll County will develop strategies in coordination with regional local governments and economic planning councils. Federal and state catastrophic disaster plans will support this effort. Items or actions to be focused on in this phase include:

• Completion of the damage assessment; • Completion of the debris removal; • Repairing/rebuilding the transportation system; • Repairing/rebuilding of private homes and businesses; and • Hazard Mitigation projects.

Organization: The Director of Emergency Management will direct response, recovery, and reconstruction efforts in the disaster impacted areas of the locality, in coordination with the Coordinator of Emergency Management, all local departments, and the appropriate state and federal agencies.

A Presidential Declaration of Disaster will initiate the following series if events: • Federal Coordinating Officer will be appointed by the President to coordinate the federal efforts; • State Coordinating Officer will be appointed by the Governor to coordinate state efforts; • A Joint Field Office (JFO) will be established within the state (central to the damaged area) from which the disaster assistance programs will be coordinated; and • A Disaster Recovery Center (DRC) will be established in the affected areas to accommodate persons needing individual assistance after they have registered with FEMA.

A Presidential Declaration of Disaster may authorize two basic types of disaster relief assistance:

• Individual Assistance- Supplementary Federal Assistance provided under the Stafford Act to individuals and families adversely affected by a major disaster or emergency. Such

8/8/2017 100 Carroll County Emergency Operation Plan assistance may be provided directly by the Federal government of through State or local governments or disaster relief organizations.

• Public Assistance- Supplementary Federal Assistance provided under the Stafford Act to State and Local governments or certain private, non-profit organizations other then assistance for the direct benefit of families and individuals.

As potential applicants for Public Assistance, local governments and private nongovernmental agencies must thoroughly document disaster-related expenses from the onset of an incident.

Mitigation has become increasingly important to local officials who must bear the agony of loss of life and property when disaster strikes. The Director of Emergency Management will take the lead in determining mitigation projects needed following a disaster and make applications for available mitigation grants.

Actions • In cooperation with other ESFs, as appropriate, use hazard predictive modeling and loss estimation methodology to ascertain vulnerable critical facilities as a basis for identifying recovery priorities; • Gather information to assess the scope and magnitude of the social and economic impacts on the affected region; • Coordinate and conduct recovery operations; • Conduct initial damage assessments; • Coordinate early resolution of issues and delivery of assistance to minimize delays for recipients; • Coordinate assessment of accuracy and recalibration of existing hazard, risk, and evacuation modeling; • Facilitate sharing of information and identification of information of issues among agencies and ESFs; • Facilitate recovery decision making across ESFs; and • Facilitate awareness of post incident digital mapping and pre-incident hazard mitigation and recovery planning. Responsibilities • Develop plans for post-incident assessment that can be scaled to incidents of varying types and magnitudes; • Establish procedures for pre-incident planning and risk assessment with post incident recovery and mitigation efforts; • Develop action plans indentifying appropriate agency participation and resources available that take into account the differing technical needs for risk assessment and statutory responsibilities by hazards; • Ensure participation from primary and support agencies; • Lead planning; • Lead post-incident assistance efforts; and

8/8/2017 101 Carroll County Emergency Operation Plan • Identify areas of collaboration with support agencies and facilitate interagency integration. • Local Disaster Recovery Task Forces also provide for individuals, families, and businesses who have applied for available state and federal assistance but who may still have unmet needs.

8/8/2017 102 Carroll County Emergency Operation Plan Tab 3 to Emergency Support Function #14

DISASTER RECOVERY CENTERS (Identified or potential sites)

Name Location

Veterans of Foreign Wars 701 West Stuart Drive Grover King Post 1115 Hillsville, Virginia 24343

Carroll County High School 100 Cavs Lane Hillsville, Virginia 24343

Carroll County Intermediate School 1036 North Main Street Hillsville, Virginia 24343

8/8/2017 103 Carroll County Emergency Operation Plan Tab 4 to Emergency Support Function #14 JOINT FIELD OFFICE LOCATIONS (Identified or potential sites)

Name Location

Crossroads Institute 1117 East Stuart Drive Galax, Virginia 24333

8/8/2017 104 Carroll County Emergency Operation Plan Emergency Support Function #15- External Affairs

Primary Agency County Administrator’s Office

Secondary/Support Agencies Emergency Management Fire Law Enforcement Public Schools Information Technology Department Health Department Department of Social Services Virginia Department of Emergency Management

Introduction

Purpose:

Emergency Support Function (ESF) #15- External Affairs is responsible for keeping the public informed concerning the threatened or actual emergency situation and to provide protective action guidance as appropriate to save lives and protect property.

Scope:

To manage information during an incident so that the most up to date and correct information is used to inform the public. This emergency support function will use media reports to support the overall strategy for managing the incident. Coordinate with all agencies involved with the incident so that one message is used for public information to avoid any conflicts of released information. This emergency support function is organized into the following functional components:

• Public Affairs • Community Relations • Legislative Affairs • International Affairs

Policies:

Emergency communications incorporates the following processes: • Control: Identification of emergency communications coordinating, primary and supporting departments and agency roles, and authorities for release of information. • Coordination: Specification of interagency coordination and plans, notifications, activation, and supporting protocols.

8/8/2017 105 Carroll County Emergency Operation Plan • Communications: Development of message content such as incident facts, health risk concerns, pre-incident and post-incident preparedness recommendations, warning issues, incident information, messages, audiences, and strategies for when, how and by whom the messages will be delivered.

During an emergency, the Public Information Officer will:

• Disseminate information by appropriate means, to include any local alert systems, media outlets, cable channel, the Emergency Alert System, NOAA All-hazards radio, and Carroll County’s website; • Clear news releases with the EOC before releasing them to the media; • Will encourage news media to publish articles to increase public awareness; and • Will ensure information is accurate and released in a timely manner.

Concept of Operations

General: In an emergency or disaster it is important to provide timely and accurate information to the public and to the media outlets. News coverage must be monitored to ensure that accurate information is being disseminated. The Public Information Officer for Carroll County during disasters is the County Administrator or designee. Carroll County needs to be prepared to keep local legislators and other political figures informed.

Organization:

Public Affairs are responsible for coordinating messages from the various agencies and establishing a Joint Information Center. Public Affairs will gather information in the incident and provide incident related information through the media and other sources to keep the public informed. Public affairs will monitor the news coverage to ensure the accuracy of the information being disseminated. Public Affairs will handle appropriate special projects such as news conferences and press operations for incident area tours. The Public Affairs Support Annex provides additional details on responsibilities.

Community Relations will prepare an initial action plan with incident-specific guidance and objectives, at the beginning of an actual or potential incident. They will identify and coordinate with the community leaders and neighborhood groups to assist in the rapid dissemination of information, identify unmet needs, and establish an ongoing dialogue and information exchange. The Commonwealth and FEMA deploy a joint Community Relations Team to Carroll County to conduct these operations.

Legislative Affairs will establish contact with the state legislative and congressional offices representing the affected areas to provide information on the incident. Carroll County should be prepared to arrange an incident site visit for legislators and their staffs. Legislative Affairs will also respond to legislative and congressional inquiries.

8/8/2017 106 Carroll County Emergency Operation Plan International Affairs, if needed, will work with Department of State to coordinate all matters requiring international involvement.

Actions • Evaluate the situation; • Monitor national and state level news coverage of the situation (if applicable); • After coordination with the State EOC, time permitting, the PIO will begin to disseminate emergency public information via news releases to the local news media; • The content should be coordinated with adjacent jurisdictions and the State EOC; • Emphasize citizen response and protective action; • Develop accurate and complete information regarding incident cause, size, current situation, and resources committed; • Continue to keep the public informed concerning local recovery operations; • Assist the Health Department in disseminating public health notices, if necessary; • Assist state and federal officials in disseminating information concerning relief assistance, and • Document expenses.

Responsibilities • Establish a working arrangement between the County PIO, the local EOC and local radio stations, televisions stations, and newspapers; • Encourage local newspapers to periodically publish general information about those specific hazards, which are most likely to occur, such as flooding and industrial accidents; • Prepare and provide general information as appropriate to special groups such as the visually impaired, the elderly, etc. through social media, Code Red, radio and TV; • If necessary, designate a phone number and personnel to handle citizen inquiries; • Assure the availability of back-up generators at local EAS radio stations; • Arrange regular press briefings; • Coordinate the release of information through public broadcast channels, and written documents; and • Maintain an up-to-date telephone and fax number list for all local news organizations.

8/8/2017 107 Carroll County Emergency Operation Plan

Tab 1 to the ESF # 15 External Affairs

EMERGENCY PUBLIC INFORMATION RESOURCES

MEDIA CONTACT/ TELEPHONE Newspapers The Carroll News 276-728-7311 Galax Gazette 276-236-5178 Radio Stations WBRF- 98.1 FM 276-236-9723 WMEV- 94 FM 276-783-3151 Television Stations CBS Channel 7 Roanoke 703-236-9555 NBC Channel 10 Roanoke 540-981-9126 ABC Channel 13 Lynchburg 434 -528-1313

8/8/2017 108 Carroll County Emergency Operation Plan Emergency Support Function #16 Military Affairs Primary Agency Carroll County Emergency Management Secondary Agencies Sheriff Office Hillsville Police Department Virginia Department of Transportation Virginia Department of Emergency Management

Purpose To outline the parameters on the use of all Department of Defense (DOD) and National Guard assets in support of a declared emergency.

Situation The Governor of Virginia is the Commander-in-Chief of all forces in the Commonwealth organized under the DMA. The Adjutant General (TAG) of Virginia is the military commander. DMA staffs and mans its Joint Force Headquarters (JFHQ). Within the JFHQ is the Joint Operations Center (JOC) that is operational 24/7. The Virginia Army National Guard, Virginia Air National Guard, and the Virginia Defense Force are three components that JFHQ-VA draw forces from to fulfill request for assistance requirements. ESF #16 in the County will not be staffed but rather exists as a coordinating entity. Coordination will occur between the Emergency Services Coordinator and the response assets on specifics as it relates to duties assigned.

Planning Assumptions Carroll County does not have military instillations within the jurisdiction and does not maintain stand-alone agreements with military assets. DMA units will not directly respond to requests for assistance from local officials except to save human life, prevent human suffering, or to prevent great damage to or destruction of property. DMA units will advise local officials to submit requests for assistance through the Virginia Emergency Operations Center (VEOC).

8/8/2017 109 Carroll County Emergency Operation Plan Concept of Operations The county will request a capability or need to the Virginia EOC as outlined in EOC procedures and ESF #7 Logistics. It is at the determination of the Virginia Emergency Operations Center (VEOC) if DMA assets are best suited for the requested task. Assets will be limited to only accept missions or work assignments if within the original scope of deployment. Support cannot be transferred to another agency without prior approval. Once assets have been committed those responding will coordinate directly with local official to accomplish the objectives. Policies DMA units will not directly respond to requests for assistance from local officials except to save human life, prevent human suffering, or to prevent great damage to or destruction of property. DMA units will advise local officials to submit requests for assistance through the Virginia Emergency Operations Center (VEOC). Military assets are only available during a declared state of emergency. Authorities & References Authorities Emergency Services and Disaster Laws

References ESF #7 Logistics Request Management Process Tab 1 EOC procedures

8/8/2017 110 Carroll County Emergency Operation Plan Emergency Support Function #17 - Volunteer and Donations Management

Primary Agency Carroll County Department of Parks and Recreation

Support Agencies Carroll County Search and Rescue Department of Social Services American Red Cross Regional VOAD

Introduction

Purpose: The Volunteer and Donations Management Support Annex describes the coordinating processes used to ensure the most efficient and effective utilization of unaffiliated volunteers and unsolicited goods during disasters.

Scope: Volunteer services and donated goods in this annex refer to unsolicited goods, and unaffiliated volunteer services.

Policies: Carroll County Parks and Recreation Department, supported by Carroll County Search and Rescue and the Department of Social Services, has primary responsibility for the management of unaffiliated volunteer services and unsolicited donated goods. In addition, Carroll County Parks and Recreation will coordinate with organizations such as the American Red Cross and local or regional VOAD organizations to assist with the coordination of unaffiliated volunteers.

The donation management process must be organized and coordinated to ensure the citizenry is able to take advantage of the appropriate types and amounts of donated goods and services in a manner that precludes interference with or hampering of emergency operations.

The Emergency Management Coordinator also: • Coordinates with other agencies to ensure goods and resources are used effectively; • Looks principally to those organizations with established volunteer and donation management structure; • Encourages cash donations to recognize non-profit voluntary organizations; • Encourages individuals to participate through local Citizen’s Corps Council and/or affiliate with a recognized organization; and • Encourages the use of existing nongovernmental organizational volunteer and donations resources before seeking governmental assistance.

8/8/2017 111 Carroll County Emergency Operation Plan

Concept of Operations

General: Volunteer and Donations Management operations may include the following: • A Volunteer and Donations Coordinator • A phone bank • A coordinated media relations effort coordinated with ESF 15, through social media, Code Red, radio and TV • Effective liaison with other emergency support functions, state and federal government officials • Facility Management Plan

Donated Goods Management Function • Management of unsolicited donated goods involves a cooperative effort by local and voluntary and community based organizations, the business sector and the media. • Carroll County, in conjunction with voluntary organization partners, is responsible for developing donations management plans and managing the flow of donated goods during disaster operations

Volunteer Management Function • Management of unaffiliated volunteers requires a cooperative effort by local and voluntary and community based organizations, such as, faith-based organizations, the private sector and the media. • Local government, in partnership with voluntary organizations, is responsible for developing plans that address the management of unaffiliated volunteers during disaster response and recovery.

Organization: Carroll County will identify sites and facilities that will be used to receive, process, and distribute the unsolicited donated goods that will be sent to the disaster area. The necessary equipment, staff, communications, and security support to these facilities and sites will be provided by local government and volunteer organizations, as required.

Carroll County will coordinate the disaster relief actions of quasi-public and volunteer relief agencies and groups. This is necessary to insure maximum effectiveness of relief operations and to avoid duplication of effort and services. The American Red Cross has been incorporated into the local emergency services organization providing food and clothing to displaced persons at the Shelter Centers.

“Standard operating procedures will be developed to address screening processing, training, and assignments of volunteers who will show up once recovery effort begin.” The service to which personnel are assigned will provide the necessary training. Persons who already possess needed skills or have received specialized training, such as heavy equipment operators, should be

8/8/2017 112 Carroll County Emergency Operation Plan assigned duties, which allow for the maximum benefit of their skills. Each individual volunteer will be registered, and a log will be maintained of man-hours worked. Accurate records of all incurred expenses will be maintained.

Responsibilities • Identify potential sites and facilities to manage donated goods and services being channeled into the disaster area; • Identify the necessary support requirements to ensure the prompt establishment and operation of these facilities and sites; • Assign the tasks of coordinating auxiliary manpower and material resources; • Develop procedures for recruiting, registering and utilizing auxiliary resources; • Develop a critical resources list and procedures for acquisition in time of crisis; • Develop procedures for the management of donated goods; • Receive donated goods; • Assist with emergency operations; • Assign volunteers to tasks that best utilize their skills; and • Compile and submit totals for disaster-related expenses.

8/8/2017 113 Carroll County Emergency Operation Plan Tab 1 to ESF #17 Volunteer and Donations Management

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CARROLL COUNTY

SUPPORT ANNEXES

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SUPPORT ANNEXES: INTRODUCTION

Purpose This section provides an overview of the Carroll County Support Annexes to the Emergency Operations Plan (EOP).

Background The Support Annexes describes the framework through which local departments and agencies, the private sector, volunteer organizations, and nongovernmental organizations coordinate and execute the common functional processes and administrative requirements necessary to ensure efficient incident management. During an incident, numerous procedures and administrative functions are required to support incident management. The actions described in the Carroll County Support Annexes are not limited to particular types of events but are overarching in nature and applicable to nearly every type of incident. In addition, they may support several Emergency Support Functions (ESFs). Examples include public affairs, infrastructure, resources, and worker safety and health.

The following section includes a series of annexes describing the roles and responsibilities, when appropriate, of Carroll County departments and agencies, nongovernmental organizations, and the private sector for those common activities that support the majority of incidents. The annexes the following areas:

• Financial Management • Logistics and Resource Management • Private Sector Coordination • Public Affairs • Information and Technology • Volunteer and Donations Management • Worker Safety and Health • Debris Management • Dam Safety Management

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SUPPORT ANNEXES: ROLES AND RESPONSIBILITIES

Each Support Annex identifies a coordinating agency and cooperating agencies. In some instances, the responsibility of a coordinating agency is a joint endeavor between two departments.

The overarching nature of functions described in these annexes frequently involves either support to or cooperation of all the departments and agencies involved in incident management efforts. In some cases, actions detailed in the annex also incorporate various components of emergency management and other departments and agencies to ensure seamless integration of and transitions between preparedness, prevention, response, recovery, and mitigation activities.

The responsibilities of the coordinating agency and cooperating agencies are identifies below.

Coordinating Agency

Coordinating agencies described in the annexes support the incident management mission by providing the leadership, expertise, and authorities to implement critical and specific aspects of the response. The Carroll County emergency management retains responsibility for overall incident for implementation of processes detailed in the annexes.

When the functions of a particular Support Annex are required to assist in the management if an incident, the agency serving as the coordinator is responsible for: • Orchestrating a coordinated delivery of those functions and procedures indentified in the annex; • Providing and staff for the operations function at fixed and field facilities; • Notifying and sub-tasking cooperating agencies; • Managing any tasks with cooperating agencies, as well as appropriate State and Federal agencies; • Working with appropriate private sector organizations to maximize use of all available resources; • Supporting and keeping ESFs and other organizational elements informed of ongoing annex activities; • Planning for short-term and long-term support to incident management and recovery operations; and • Maintaining trained personnel to execute their appropriate support responsibilities.

Cooperating Agencies

When the procedures within a Support Annex are needed to support elements of an incident, the coordinating agency will notify cooperating agencies of the circumstances. Cooperating agencies are responsible for: • Conducting operations, when requested by the coordinating agency or emergency management, using their own authorities, subject-matter experts, capabilities, or resources;

8/8/2017 119 Carroll County Emergency Operation Plan • Participating in planning for short-term and long-term incident management and recovery operations and the development of supporting operational plans, standard operating procedures, checklists, or other job aids, in concert with existing first-responder standards; • Furnishing available personnel, equipment, or other resource support as requested by emergency management; • Participating in training and exercises aimed at continuous improvement of prevention, response, and recovery capabilities; and • Nominating new technologies or procedures that have the potential to improve performance within or across functional areas for review and evaluation.

8/8/2017 120 Carroll County Emergency Operation Plan Animal Care and Control Support Annex

Primary Agency Carroll County Animal Control

Secondary/ Support Agencies Southwest Virginia Farmers’ Market Carroll County Search and Rescue

Animal Disaster Management Plan

Index

I. Introduction

A. Mission Statement B. Concept of Operations C. Readiness Levels 1. Normal Operations (Condition Green) 2. Increased Readiness (Condition Yellow) 3. Emergency Operations (Condition Red)

II. Attachments

A. Activation of Animal Disaster Plan B. Appointment of Shelter Manager and Animal Rescue Representative C. Set-up of Animal Disaster Shelter D. Supply Requisition E. Record Keeping and Documentation

III. Response

A. Receiving Animals at Disaster Shelter B. Emergency Care of Animal at Animal Disaster Shelter C. Care for Animals at Animal Disaster Shelter D. Volunteers E. Priority Care for People, Police/Arson Dogs, and SAR Dogs F. Daily Reporting to EOC

IV. Recovery

A. Deactivation of the Animal Disaster Shelter B. Organization of all Shelter Files, Records, Memos, and Receipts

8/8/2017 121 Carroll County Emergency Operation Plan V. Appendix

A. Position Descriptions 1. Position Description - Animal Rescue Representative 2. Position Description - Shelter Manager 3. Position Description - Animal Care/Identification Coordinator 4. Position Description - Veterinary Emergency Animal Care Coordinator 5. Position Description - Supply Coordinator 6. Position Description - Communications/Record Keeping Coordinator

B. Job Aides 1. Shelter Manager 2. Volunteer Information & Sign In Volunteer (Under #1) 3. Animal Care/Identification Coordinator 4. Lost Animal/Reclaim Volunteer (Under #3) 5. Animal Intake Volunteer (Under #3) 6. Kennel Volunteers (Under #3) 6. Veterinary Emergency Animal Care Coordinator 7. Communications/Record Keeping Coordinator 8. Supply Coordinator

C. Forms 1. Form - Shelter Personnel Medical & Emergency Form 2. Form - Intake Animal Medical & Identification Record Back - Medical History & Care Form 3. Form - Medication Administration Record 4. Form - Daily Animal Care Record 5. Form - Animal Transfer Form 6. Form - Deceased Animal Form 7. Form – Release Form 8. Form - Lost Animal Form

8/8/2017 122 Carroll County Emergency Operation Plan I. Introduction

A. Mission Statement To provide immediate care and control of animals. To minimize animal suffering and human anguish by providing temporary shelter for companion animals during an evacuation and provide emergency veterinary care to injured animals. Provide a system for returning animals to their owners after a large-scale disaster/event is over.

B. Concept of Operations Potential hazards, such as flooding and hazardous materials incidents, may require the evacuation of citizens from selected areas of Carroll County. During an evacuation no pets of any kind are permitted in shelters, except for service animals that accompany citizens with special needs.

Carroll County Government recognizes that pets and larger animals are also victims of emergencies and disasters and that a high degree of loyalty between citizens and their animals exist. Frequently, elderly citizens express extreme reluctance to evacuate a disaster area unless arrangements have been made for the care of their companion animals. Such refusals or delays begin a chain reaction that can seriously jeopardize or cause a total breakdown of the overall evacuation plan. The animals are their lifelines. Therefore, helping animals is helping people.

In an attempt to save animals’ lives and reduce human anguish during these events, the Carroll County Animal Control Department, in conjunction with the Twin County Humane Society, local veterinarians, and the American Red Cross will organize programs to identify local resources for animal shelters, emergency sources of animal foods and medicines, pet cages, as well as work with Carroll County Emergency Management to develop evacuation shelter procedures for temporary shelters for companion animals.

C. Readiness Levels

1. Normal Operations (Condition Green) – The Carroll County Animal Control Department is responsible for developing plans and procedures to provide shelter and care for an indeterminate number of companion pets and animals.

a. Identify Veterinary kennels and potential pet and animal shelter(s) and determine the maximum capacities for each potential shelter. Prepare a listing for each shelter, detailing their capacity and functional capabilities without electricity and obtain letters of agreement in advance of the emergency/disaster. Provide copies to the Carroll County Emergency Management.

8/8/2017 123 Carroll County Emergency Operation Plan b. Recruit volunteer groups and assign key staff personnel to assist with operations at the temporary pet and animal shelter(s)

c. Identify local resources for animal medical supplies and vaccines (and required quantities) for use at the potential pet and animal shelter(s) (Local Veterinary Offices)

d. Identify local resources for pet and animal foods, cages, flea sprays, and dips, and required quantities for use at the potential pet and animal shelter(s) (Tractor Supply, Southern States)

e. Identify the emergency electrical capabilities and sanitation requirements at the fixed facility as well as temporary animal shelter(s) constructed during times of disaster

2. Increased Readiness (Condition Yellow) – A natural or man-made disaster is threatening the local area

a. Confirm task assignments and alert key personnel and volunteer groups to stand-by status

b. Begin public service announcements in coordination with the County’s Emergency Manager on the care for animals during an emergency/disaster

c. Prepare the necessary forms to emergency requisition (but not yet purchase) pet and animal food and animal medical supplies and vaccines

d. Reconfirm the availability of potential animal shelters

e. Locate resources needed for temporary shelter

f. Identify livestock or food animals that may need to be evacuated

g. Begin record keeping of disaster-related expenses and continue for the duration of the emergency

3. Emergency Operations (Condition Red)

Mobilization Phase – Conditions continue to worsen requiring full-scale response, preparedness and mitigation

a. Provide an Animal Rescue Representative (ARR) to the Emergency Operations Center (EOC) and coordinate with Carroll County Emergency Management. When advised that an

8/8/2017 124 Carroll County Emergency Operation Plan evacuation order has been issued, the assigned Shelter Manager will begin temporary shelter operations at selected sites.

b. Notify the Carroll County Administrator/Emergency Manger to disseminate pet evacuation and shelter information through the EOC

c. Receive and care for evacuated pets and animals. Register and maintain accurate records on their status. As citizens and their pets arrive at the shelter(s), take a picture of the owner and pet for recording purposes

d. Animal Control will pick up and transport animals in the evacuation area as needed

e. Mobilize emergency veterinary teams for emergency medical care of injured animals

f. Recruit volunteer assistance from evacuees to assist in the feeding and cleaning of the pet and animal shelters (Galax Cert & Cart, Twin County Humane Society personnel.)

g. Provide daily situation reports to the EOC of pets and animals located at each pet and animal shelter

Response Phase – Disaster Strikes An emergency response is required to protect lives and property.

a. Continue to receive and provide care for pets and animals at the established shelters. Medical assistance may be obtained from the Local Veterinary Clinic at the designated medical clinics.

b. Animal Control will organize animal rescue teams. Request assistance from the Humane Society (refer to EOP Telephone Directory) and all other volunteer animal groups.

c. Respond to citizen’s request for assistance with their animals

Recovery Operations – This phase requires that priority attention be given to the restoration of essential facilities and return to normal operations

a. Continue to provide for the shelter and care of displaced animals as long as required according to the personal property laws of the Commonwealth of Virginia

8/8/2017 125 Carroll County Emergency Operation Plan b. Conduct thorough search and locate operations throughout the County for lost, abandoned, and/or injured pets and livestock

c. Advertise and maintain an inquiry service to enable residents to locate their lost pets and animals

d. Work in conjunction with the Regional Landfill to dispose of dead animals and livestock

e. Collect, consolidate and report disaster-related expenses. Include all temporary shelter operations, veterinary supplies and associated personnel costs.

II. Attachments

A. Activation of Animal Disaster Management Plan The County Administrator/Director of Emergency Management or, in his absence, the Deputy Director of Emergency Management or the Emergency Management Coordinator, is responsible for making the decision to order the opening of the Emergency Operations Center (EOC). The Manager of the EOC will then be responsible for making the decision to activate the Animal Disaster Management Plan. The Animal Rescue Representative (ARR) assigned by the Animal Control Department will report to the EOC. The Shelter Manager will be appointed, and then will be responsible for set-up and operation of each temporary shelter assigned.

The Chief Animal Control Officer would contact all necessary personnel to staff shelters from resource lists. Each shelter will have functional areas as needed, to maintain smooth operations. The appointed Shelter Director will appoint functional area coordinators.

Pet evacuation and shelter information will be disseminated by the ACO through the EOC. All animal rescue and care requests received in the EOC will be coordinated by the Animal Rescue Representative.

B. Appointment of Shelter Director and Animal Rescue Representative The Carroll County Animal Control Department will select or fill the Animal Rescue Representative (ARR) position as an Emergency Support Function (ESF) in the Emergency Operations Center (EOC). The selection should be a person familiar with the Animal Disaster Management Plan, Animal Shelter operations, and EOC operations. This person will be responsible for receiving all incoming animal requests to the EOC and coordinating responses with the Shelter Directors and all other coordinating agencies such as veterinarians, volunteers, etc.

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C. Set-up of Animal Disaster Shelter

Sites for the Animal Disaster Shelters have been preplanned. The Emergency Management Coordinator will determine which site(s) to activate. Selection of site(s) will depend on affected areas in the county.

As personnel arrive at the Animal Disaster Shelter the Animal Control Officer will appoint persons to fill the functional areas needed to run the shelter. These functional areas are as follows:

Animal Care/Identification Coordinator Veterinary Emergency Animal Care Coordinator Communications/Record Keeping Coordinator Supply Coordinator

Each Functional Area Coordinator will then proceed to set-up his/her section of the Animal Disaster Shelter operations according to the appropriate position description and Job Aid.

D. Supply Requisition All needed Animal Disaster Shelter supplies should be requested by the Supply Coordinator through the Shelter Director to the ACO. The ACO and or an appointee will obtain needed supplies if possible and will report status back to the Shelter Manager. This will cut out the duplication of requests, will aid in the accountability of supplies, and will eliminate the need of the Shelter Manager to become involved with funding.

E. Record Keeping and Documentation Record keeping and documentation are a critical part of the Shelter Manager responsibilities. Each position description outlines the specific reports due daily. It is the Shelter Manager overall responsibility to assure compliance. Daily reports will provide accountability that all requests were responded to, and provide information about resource allocations and additional funding requests.

If a shelter receives monetary donations on-site, the Shelter Manager will assume control of these donations.

III. Response

A. Receiving Animals at Disaster Shelter The Animal Care/Identification Coordinator designee will check in all animals brought to the Animal Disaster Shelter at a designated receiving site. Each animal will have an Intake Animal Medical & Identification Record and Medical History Care Form filled out at this time. This form will follow the animal throughout its stay at the shelter. Each animal will be assigned an identification number which will be recorded on all forms associated with the animal as well as on the animal itself (collar, etc.). Each animal’s

8/8/2017 127 Carroll County Emergency Operation Plan record will also contain a Medication Administration Record, a Daily Animal Care Record, and two photographs of the animal.

If an injured animal is received at the temporary shelter, an immediate assessment will be performed and arrangement for transport to the appropriate emergency clinic if an on-site vet is not available. The Veterinary Emergency Animal Care Coordinator will fill out the necessary paperwork. At no time will the paperwork process hold up the emergency care of an animal.

After the check-in process is complete the animal will be taken, along with its records, to the proper holding area where the animal’s care will be taken over by the appropriate staff.

B. Emergency Care of Animals at Animal Disaster Shelter Limited emergency care will be provided by shelter personnel to all injured animals brought to the Animal Disaster Shelter without discrimination. Any injured animal, which needs further medical care, will be transferred to a pre-designated veterinary clinic as soon as possible. All transferred animals will have a copy of their records with them at all times and will be logged in and out of the shelter as per protocol.

C. Care for Animals at Animal Disaster Shelter Food, water, shelter, exercise, grooming, medical attention and compassion will be given to every animal received at the Animal Disaster Shelter. Every animal will be cared for during the operational time of the shelter. When the shelter is closed each animal will be moved to an appropriate facility for continued care. Every attempt will be made to locate animal owners.

D. Volunteers All volunteers reporting to the Animal Disaster Shelter will be under the supervision of the Chief Animal Control Officer. The Chief Animal Control Officer will ensure every volunteer has completed a Shelter Personnel Medical & Emergency Form. The Chief Animal Control Officer will keep these forms on file until which time the files are turned over to the EOC Manager at shelter closure. Volunteers may be used to fill any position to ensure the smooth operation of the Animal Disaster Shelter. Additional volunteers may be requested by the Chief Animal Control Officer.

E. Priority Care for People, Police Dogs, and SAR Dogs A priority list is established to protect those persons and animals used during rescue operations. If a human being is injured at, or brought to, the Animal Rescue Shelter they will receive priority emergency care over all animals. If a Police Dog is injured and brought to the Animal Disaster Shelter it will receive priority emergency care over all other animals. If a SAR Dog is injured and brought to the Animal Disaster Shelter it will receive priority emergency care over all other animals with exception of the above.

8/8/2017 128 Carroll County Emergency Operation Plan Emergency Care Priority 1. People 2. Police/Arson Dogs 3. SAR Dogs 4. Service Animals 5. All other Animals

F. Daily Reporting to EOC The Shelter Manager will submit a daily report to the EOC. This report will detail all activities performed by the Animal Disaster Shelter as well as requests for resources. This report should include the reports of the functional areas of the Animal Disaster Shelter.

IV. Recovery

A. Deactivation of the Animal Disaster Shelter The decision to deactivate the Animal Disaster Shelter will come from the Emergency Management Coordinator in the Emergency Operations Center. This decision should be based on the recommendations of the Shelter Manager and the Animal Rescue Representative. The Shelter Manager is responsible for making the decision to operate the shelter at a reduced level based on the number of animals under its care. The Shelter Manager should coordinate this decision through the Animal Rescue Representative and should have the approval of the Emergency Management Coordinator in the EOC.

Any animals still under the care of the Animal Disaster Shelter at the time of deactivation will be transferred to an appropriate facility for the continued care of the animals under the coordination of Carroll Animal Control (Veterinary Clinic, Carroll County Animal Shelter, and Humane Society.

Any animal not claimed within 30 days of the opening of the first Animal Disaster Shelter will be considered abandoned and will be put up for adoption. This will hold true even if the Animal Disaster Shelter is closed prior to the 60 days. The receiving facility will be obligated to maintain the animals for the entire waiting period under the law. Every attempt will be made to reunite animals with their owners.

B. Organization of Shelter Files, Records, Memos, and Receipts All paperwork created by or received by the Animal Disaster Shelter(s) is the property of Carroll County and will be the responsibility of Animal Control to organize and maintain records. An original of all paperwork generated by the Animal Disaster Shelter will remain on file in the Animal Control Office. All paperwork will be made available to the EOC upon request. Any agency other than the EOC requesting shelter paperwork will have to do so through the Carroll County Administrator's Office. Copies of animal records may be given to the animal’s owner, but the original must remain on file for accountability.

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A. Position Descriptions

Animal Rescue Representative

Carroll County Animal Control Department will appoint the Animal Rescue Representative. He/she will assign an Emergency Support Function (ESF) of the EOC. He/she will deal with all incoming EOC messages concerning animal rescue and care. He/she will coordinate with the Shelter Manager and the Emergency Management Coordinator in the EOC when necessary. He/she will relay all information and requests from the Shelter Manager to the EOC.

Duties and Responsibilities

• Maintain a log of all incoming messages and requests • Act on and complete all requests • Coordinate with Shelter Manager to provide all needs to successfully operate the Animal Disaster Shelter • Coordinate with other EOC ESF’s to accomplish mission • Coordinate all requests for animal rescue and care through the Shelter Manager • Provide Animal Disaster Shelter with disaster updates, status of EOC, and all paperwork, maps, supplies, and personnel necessary to accomplish mission • Provide EOC with a daily written report detailing all activities performed including recommendations for improvement

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Shelter Manager

Shelter Manager shall be a Galax/Carroll/Grayson Animal Shelter staff member or County personnel. He/she will be responsible for the overall shelter operations. All shelter personnel will be under the supervision of the Shelter Manager or his/her designee. All facilities, equipment, supplies and animals will be under the direct control of the Shelter Manager.

Duties and Responsibilities

• Maintain smooth operation of the Animal Disaster Shelter • Appoint all Functional Coordinators • Coordinate Veterinary relief efforts • Hold briefings to coordinate all sections as required • Ensure Coordinators are following through with their duties • Provide a budget, and request all funds from the EOC • Adjust personnel as needed to accomplish relief mission • Coordinate relief efforts with EOC, local animal services, and animal welfare groups • Maintain contact with EOC through Animal Rescue Representative (ARR) • Supply updates as well as all requests for supplies and personnel through the ARR • Provide EOC (through the ARR) with a daily written report detailing all activities performed, including recommendations for improvement. Attach Shelter Functional Coordinator daily reports. • Coordinate with local animal services and animal welfare groups for fostering animals and adopting abandoned animals.

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Animal Care/Identification Coordinator

The Shelter Manager will appoint the Animal Care/Identification Coordinator. He/she will be responsible for receiving all animals into the Animal Disaster Shelter, creating all paperwork, providing two pictures of each animal for identification, caring for animals needs (i.e. food, water, shelter, medical attention, grooming, and exercise), and maintaining a daily care routine.

Duties and Responsibilities

• Provide daily maintenance care for all animals, (food, water, shelter, grooming, exercise) • Check-in all animals received at Animal Disaster Shelter, maintaining written records of each animal with photos for ID • Move all injured animals directly to Emergency Animal Care Coordinator for immediate attention • Coordinate with Shelter Manager to establish an Animal Intake site • Transport all animals to appropriate housing site keeping records with animals • Assist Shelter Manager with cleanup • Maintain daily records of care animals receive (food, water, exercise, grooming, etc.) • Maintain a log of daily activities • Maintain all receipts • Maintain all animal records • Copy of animal records must follow each animal while original remains in shelter file • Provide Shelter Director with a daily written report detailing all activities performed including recommendations for improvement

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Veterinary Emergency Animal Care Coordinator

The Shelter Manager will coordinate with the Veterinarian assigned as the Emergency Animal Care Coordinator. He/she will provide all emergency care to injured animals. He/she will maintain enough medical personnel to accomplish this task.

Duties and Responsibilities

• Provide emergency care to all injured animals • Maintain adequate medical facilities, medical supplies, and medical personnel to perform the mission • Identify and track injured animals when they are transferred to other facilities • Provide proper handling of medical waste and controlled drugs as related to veterinary relief efforts • Provide food, water, shelter, and care as needed for injured animals • Assist Animal Care/Identification Coordinator with his/her duties as available • Maintain all animal records • Maintain log of daily actions • Provide continued care for injured animals • Coordinate with Shelter Manager to dispose of deceased animals • Coordinate with Shelter Manager and Health Department to control disease transmission • Provide all shelter animals with vaccinations to prevent the spread of disease and illness • Coordinate care of special animals (exotic, wild) with Shelter Manager • Provide medical personnel for SAR Teams • Maintain accountability of all animals and all shelter medical personnel • Provide the Shelter Manager with a daily written report detailing all activities performed including recommendations for improvement

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Supply Coordinator

The Shelter Manager will appoint the Supply Coordinator. He/she will be responsible for maintaining all needed supplies to run the shelter, including but not limited to food, water, feed, equipment, clerical supplies, and fuel. He/she will maintain all receipts and records of supplies for shelter.

Duties and Responsibilities

• Coordinate with the Shelter Manager to choose a reception and distribution site • Search for and secure a centrally located building that can be used as a supply depot for related activities. Building must be secured and have limited access • Coordinate with the Shelter Manager to pick up needed supplies • Provide a list of supplies on hand and supplies needed to Shelter Manager • Maintain proper storage of all supplies so as not to allow to perish • Distribute all supplies as needed to Coordinators • Maintain log of all supplies received and distributed • Maintain log and give receipts for all donated supplies. Keep copy of all receipts. • Provide daily distribution of supplies • Provide water and food for animals and relief personnel • Provide Shelter Manager with a daily written report detailing all activities performed, including recommendations for improvement

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Record Keeping Coordinator

The Shelter Manager will appoint the Record Keeping Coordinator. He/she will be responsible for maintaining communications between the Shelter Manager and the EOC; and between the SAR Teams. He/she will be responsible for maintaining a copy of all documents and records pertaining to the shelter. These may include Coordinator reports, Shelter Manager reports, accounts receivable, requests, budget, personnel medical forms and emergency contacts, and animal records.

Duties and Responsibilities

• Responsible for communications between Shelter Manager and Coordinators (i.e. memos) • Provide and be accountable for telephones, CBs, radios, couriers, machines, computers, beepers, cellular phones, printers, typewriters, to all sections as needed. • Provide operators for all equipment • Prepare news releases for Shelter Manager • Provide daily update of key personnel phone list • Prepare information sheet for Animal Rescue Representative to provide to volunteers • Provide list of needs from other sections to be given to the Shelter Manager • Provide photographs and video of relief efforts for documentation purposes • Maintain a file of all documents created in the shelter • Answer all phones at shelter • Maintain message log • Collect and record all donated funds and turn over to the Shelter Manager. Maintain a log of all donations. All non-monetary donations may be used as needed at the shelter or transferred elsewhere as needed. • Provide the Shelter Manager with a daily written report detailing all activities performed, including recommendations for improvement

8/8/2017 135 Carroll County Emergency Operation Plan B. Job Aides

Shelter Manager

Duties and Responsibilities

• Set up shelter areas using shelter map as a guide • Assign personnel to key positions including Supply Coordinator, Animal Care/Id Coordinator, and Vet Emergency Animal Care Coordinator • Coordinate smooth operation of shelter. Assure personnel are manning assigned stations. • Make requests for more supplies or personnel through the EOC – Animal Rescue Rep (ARR) • Assure all record keeping is being maintained • Do not get involved with animal care or ID. You must maintain the operation of the entire shelter. • Hold a briefing to distribute information to all shelter volunteers • Assign a volunteer to the position of Volunteer Information & Sign In

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Volunteer Information & Sign-In Volunteer

Duties and Responsibilities

• Sign in and out all volunteers on sign in board • Have all volunteers fill out the Shelter Personnel Medical & Emergency Form • Place an ID armband or badge on all volunteers with identifying “Carroll Animal Disaster Shelter” • Have each volunteer fill out a bola tag and wear it at all times. County ID or driver’s license should also be in bola tag. • Take a Polaroid picture of each volunteer and attach it to the bottom right corner of the Shelter Personnel Medical & Emergency Form. • File all Shelter Personnel Medical & Emergency Forms in book labeled Shelter Personnel

8/8/2017 137 Carroll County Emergency Operation Plan Animal Care/Identification Coordinator

Duties and Responsibilities

• Assign personnel to the positions of Lost Animal/Reclaim • Volunteer, Animal Intake Volunteer, and Kennel Volunteers • Confirm the above positions are following their assigned duties • Assist Shelter Manager with the set-up of the Animal Intake area and the Lost Animal Reclaim area • Confirm that all animals are being cared for properly • Confirm that all paperwork is being performed properly • Confirm that all animals have proper ID and records attached

8/8/2017 138 Carroll County Emergency Operation Plan Lost Animal/Reclaim Volunteer

Duties and Responsibilities

• Have citizen fill out Lost Animal Form • Ask citizen for a picture of animal if available • Compare Lost Animal Form to Stray Animal Book at the Animal Intake area. DO NOT allow citizens past your table. • Advise shelter director of animal match so he/she may release animal to citizen • Take photo of citizen and ask for ID if animal is being released to them

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Animal Intake Volunteer

Duties and Responsibilities

• Complete Animal Intake Form • Take 2 Photo pictures of animal • Label pictures with animal intake number, date animal arrives, and sex of animal • Staple picture to Animal Intake Form in lower right hand corner • Place other picture in the book labeled Pictures of Unclaimed Animals • Write the animal intake number on the ID band and place on animals neck • Leave existing collars on animals • Label cage with animal intake number, date animal arrived, and sex of animal • If animal has been admitted and is on any medication, send animal to Veterinarian for check-up • Locate a Kennel Volunteer to place animal in a cage

8/8/2017 140 Carroll County Emergency Operation Plan Kennel Volunteers

Duties and Responsibilities

• Set up kennel sections by animal type. Designate separate areas for stray and quarantine animals. • Assist Supply Coordinator with set-up of animal food and supply storage and distribution areas and help maintain. Report to Supply Coordinator any needs. • Assist Supply Coordinator with set-up of animal food preparation area and help maintain • Assist Supply Coordinator with set-up of animal cage cleaning area and help maintain • Move animals from animal intake area to kennels. Wear protective gloves. • Care for animals (i.e. food, water, walk, groom, clean) • Take injured animals to Vet table • Report any changes of animal status to Shelter Manager and • Veterinarian

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Veterinary Emergency Animal Care Coordinator

Duties and Responsibilities

• Care for injured animals • Fill out proper forms • Monitor injured animal progress • Coordinate disposal of deceased animals with Shelter Manager • Coordinate with Shelter Manager the transfer of injured animals to clinics when necessary • Maintain medical supplies • Maintain daily log of all actions • Update Shelter Coordinator on a regular basis

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Record Keeping Coordinator Duties and Responsibilities

• Assist Shelter Manager with set up of communications • Prepare regular news releases for Shelter Manager • Provide ARR in EOC with needed information • Provide photographs and video documentation of shelter operations for documentation purposes • Maintain all shelter files and make sure each volunteer is maintaining proper paperwork • Collect and record all donated funds • Provide Shelter Manager with daily report

8/8/2017 143 Carroll County Emergency Operation Plan Supply Coordinator Duties and Responsibilities

• Coordinate with Shelter Director to set up shelter areas • Set up supply areas • Provide Shelter Coordinator with a list of needs • Distribute supplies as needed • Maintain detailed log of activities • Provide water and food for personnel and animals

8/8/2017 144 Carroll County Emergency Operation Plan C. Forms Shelter Personnel Medical & Emergency Form Name: ______Address: ______Mailing Address: ______Phone: ______

Emergency Contact Name: ______Emergency Contact Phone: ______Emergency Contact Mailing Address: ______Emergency Contact Street Address: ______

For ID purposes only: Race: ______Hair Color: ______Eye Color: ______Birthmarks: ______Distinguishing features: ______Height: ______Weight: ______

Medical History: ______

Medications: ______

Allergies to Medications: ______Doctor: ______Other Allergies: ______Special Dietary Needs: ______

I give my permission to be treated at a medical facility or by personnel at this shelter. ______

Parental permission: I hereby give permission for my child to volunteer at the Carroll County Animal Disaster Shelter and take full responsibility for any injuries received by my child. ______

I also give permission for my child to be treated at a medical facility or by personnel at this shelter. ______

Carroll County EOP- Page 145

Carroll County Emergency Operation Plan Intake Animal Medical & Identification Record ID#______

Date______Disaster Name/______Shelter______Location ______

Date Found______Location Found______Transported By______

Name of Animal (if known)______

Breed______Sex______Age______Weight______Aggressive______

Description (size, markings, color)______

Dietary Needs ______

Medications______

Meds provided by owner (yes/no)

Owner’s Name (if known)______

Address______

Phone______Pager______Cellular Phone______

Transferred to Vet Hospital Transferred to Shelter/Animal Society

Name______Name______

Address______Address______

Phone______Phone______

Veterinarian______Director______

Date______Date______

Owner Drop Off I certify that I am the owner/agent of the above listed animal and authorize veterinary care as indicated. I understand that if I have not claimed my pet within _____ days that it will be considered abandoned. Signature ______Date______

I will not be returning for my pet. Signature______Date______

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Carroll County Emergency Operation Plan Medical History & Care Form

ID#______

Date______

Care Received______

Dietary Needs______

Medications Received______

Veternarian______

Date______

Care Received______

Dietary Needs______

Medications Received______

Veternarian______

Date______

Care Received______

Dietary Needs______

Medications Received______

Veternarian______

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Carroll County Emergency Operation Plan

Medication Administration Record ID#______

Date Medication Dosage/Route Time Initials Comments on Behavior

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Carroll County Emergency Operation Plan

Daily Animal Care Report ID#______

Date Care (food, water, exercise, etc.) Comments on Condition Initials of Caregiver

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Carroll County Emergency Operation Plan Animal Transfer Form

ID#______Date______

Time______

Facility______

Name______

Address______

Phone______

Reason for Transfer______

Will Animal be Returning?______

Date______

Time______

Facility______Name______Address______Phone______

Reason for Transfer______

Will Animal be Returning?______

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Carroll County Emergency Operation Plan Deceased Animal Form

ID#______

Date______Time______Location______Name______

Type of Animal: Cat_____ Dog_____ Cow_____ Horse_____ Other______

Description of Animal: (Markings, color, etc.):

Possible cause of death: ______

Remains turned over to______

Buried______Cremated______Other______

Signature: ______Date: ______

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Carroll County Emergency Operation Plan Release Form

The undersigned owner(s) (agent) of the animal(s) described as follows:

Name of Animal ______Breed______Description: ______

Hereby request the emergency quartering of these animals being evacuated because of a pending or occurring disaster. The animal owners (agents) hereby release the receiving property owners and any caregivers from any and all liability regarding the care and quartering of these animals during and following this emergency. The animal owners (agents) acknowledge that if emergency conditions pose a threat to the safety of these animals, additional relocation may be necessary and that this release is intended to extend to such relocation.

The animal owners (agents) acknowledge that the risk of injury or death to these animals during an emergency cannot be eliminated and agree to be responsible for any veterinary expenses which may be incurred in the treatment of their animals. It is also requested that the animal owners (agents) contribute to the feeding and daily care of their animals, if possible.

The cost (if any) of returning these animals after the emergency will be at the owner’s (agent’s) expense. If an animal is not claimed within thirty (30) days, unless prior arrangements have been made, the animal owner will be notified of possible adoption or relocation.

Printed Name of Animal Owner (Agent) ______

Signed Name of Animal Owner (Agent) ______

Address of Animal Owner (Agent) ______Home Phone ______

Place of Employment ______Work Phone ______

Address to which Owner (agent) plans to evacuate ______during the emergency ______Phone ______

It is the responsibility of the animal owner (agent) to keep the receiving property owners aware of where the animal owner (agent) can be contacted following the emergency.

Address of Receiving Property ______

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Carroll County Emergency Operation Plan Lost Animal Form

Today’s Date Information Received By

Owner Information Name Address

Temporary Address Phone Number

Date/Location Where Animal Was Last Seen Date Last Seen Location

Do You Have A Picture Of The Animal? Is The Animal Friendly?

Does The Animal Have A History Of Running Away? Animal Description Type of Animal If a Litter, Number in Litter

Breed Size (Small/Medium/Large) Animal’s Name

Male/Female/Fixed Tail (Short/Long/Curly/Straight) Distinguishing Marks

Fur Length/Coat Type Colors Ears (Floppy/Erect)

Is Animal Wearing A Collar? Does The Animal Have An ID Tag? Info on Tag?

Rabies License Number? Indoor/Outdoor Animal Cat – Declawed?

Veterinarian Used Name Phone

Address Are Shots Current?

Animal on Any Medication? Frequency

When Was Medication Last Given?

Contacts Who Else Have You Notified That The Animal Is Missing?

Comments

Office Use Only Lost Animal Matched With Animal ID # Date Owner Contacted

Date Animal Reclaimed Released to Owner Print & Sign Name

Owner’s Drivers License # State Phone Number

Status of Animal Owner Located Matched At Shelter Deceased Unknown after 30 Day

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Carroll County Emergency Operation Plan DAM SAFETY SUPPORT ANNEX

Coordinating Agency Sheriff’s Office Emergency Management

Cooperating Agencies County Administrator Virginia Department of Conservation and Recreation (DCR) Dam owners

Introduction

Purpose: To facilitate the evacuation of downstream residents in the event of an imminent or impending dam failure.

Scope: The Virginia Department of Conservation and Recreation provides detailed guidance to dam owners in developing an emergency action plan in the event of dam failure. Local government is also responsible for developing compatible procedures to warn and evacuate the public in the event of dam failure.

Policies: Dam owners will: • Develop an Emergency Action Plan for warning and evacuating the public in the event of dam failure; • Obtain an Operation and Maintenance Certificate from the Virginia Department of Conservation and Recreation; and • Operate and maintain the dam to assure the continued integrity of the structure.

Carroll County Government will: • Develop compatible procedures to warn and evacuate the public in the event of dam failure.

Concept of Operations

General: Dam owners are responsible for the proper design, construction, operation, maintenance, and safety of their dams. They are also responsible for reporting abnormal conditions at the dam to the Sheriff, the County Administrator and the Coordinator of Emergency Management and to recommend evacuation of the public below the dam if it appears necessary. Owners of dams that exceed 25 feet in height and impound more than 50 acre-feet (100 acre-feet for agricultural purposes) of water must develop and maintain an Emergency Action Plan. This plan shall include a method of notifying and warning persons downstream and of notifying local authorities

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Carroll County Emergency Operation Plan in the event of impending failure of the dam. An Emergency Action Plan is one of three items required prior to issuance of an Operation and Management Certificate by the Virginia Department of Conservation and Recreation. In addition to the Virginia Department of Conservation and Recreation, a copy of the plan must be provided to the local Director of Emergency Management and to the Virginia Department of Emergency Management.

Standards have been established for Dam Classifications and Emergency Stages. See Tab 1. The affected public will be routinely notified of conditions at the dam during Stage I. if conditions escalate to Stage II, emergency services personnel will immediately notify the public affected to be on alert for possible evacuation of the areas that would be flooded. If conditions deteriorate and overtopping or failure of a dam has occurred or is imminent, as in Stage III, the County Administrator and/or the Coordinator of Emergency Management will warn the public, order evacuation from the affected area, and declare a local emergency.

Organization: The Chair of the Board of Supervisors and/or the County Administrator/Director of Emergency Management and/or the Coordinator of Emergency Management, in his or her absence, are responsible for making the decision to order evacuation in the event of an imminent or impending dam failure. The Sheriff’s Office will disseminate the warning to evacuate.

AUTHORITIES:

In addition to those listed in the Basic Plan: A. Code of Virginia, Title 10.1, Chapter 6, Article 2, Section 10.1-604, et. seq., Dam Safety Act. B. Virginia Soil and Water Conservation Board, Regulation VR 625-01-00, Impounding Structure Regulation, February 1, 1989.

Responsibilities

Dam Owners: • Develop an Emergency Action Plan for warning and evacuating the Public in the event of dam failure; • Obtain an Operation and Maintenance Certificate from the Virginia Department of Conservation and Recreation; and • Operate and maintain the dam to assure the continued integrity of the structure.

Carroll County Government: • Develop compatible procedures to warn and evacuate the public in the event of dam failure; • Notify public of possible dam failure; • Order immediate evacuation of residents in expected inundation areas; • Sound warnings through use of sirens, horns, and vehicles with loudspeakers, Emergency Alert System, telephone calls, and door-to-door notification to evacuate individuals immediately out of the area or to high ground in area for later rescue; • Provide assistance to disaster victims;

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Carroll County Emergency Operation Plan • Clean up debris and restore essential services; • All agencies tasked in this plan implement recovery procedures; • Review emergency procedures used and revise, if necessary, to insure lessons learned are applied in future disasters; and • Determine what mitigation measures, if any, should be initiated (zoning, design of dams, etc.).

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Carroll County Emergency Operation Plan

Tab 1 to Dam Safety Support Annex

DAM CLASSIFICATIONS AND EMERGENCY STAGES

Dam Classifications

Dams are classified, as the degree of hazard potential they impose should the structure fail completely. This hazard classification has no correlation to the structural integrity or probability of failure.

Dams which exceed 25 feet in height and impound more than 50 acre feet in volume, or 100 acre feet if for agricultural purposes, are required to obtain an Operation and Maintenance Certificate which includes the development of an emergency action plan administered by the Department of Conservation and Recreation.

Class I (High Hazard) - Probable loss of life; excessive economic loss.

Class II (Moderate Hazard) - Possible loss of life; appreciable economic loss.

Class III (Low Hazard) - No loss of life expected; minimal economic loss.

Emergency Stages When abnormal conditions impact on a dam, such as flooding or minor damage to the dam, the dam owner should initiate specific actions that will result in increased readiness to respond to a potential dam failure. The following stages identify actions and response times which may be appropriate.

Stage I- Slowly developing conditions; five days or more may be available for response. Owner should increase frequency of observations and take appropriate readiness actions.

Stage II- Rapidly developing conditions; overtopping is possible. One to five days may be available for response. Increase readiness measures, notify Carroll County Emergency Services Coordinator of conditions and keep him informed.

Stage III- Failure has occurred is imminent, or already in flood condition; overtopping is probable. Only minutes may be available for response. Evacuation recommended.

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Carroll County Emergency Operation Plan

Tab 2 to Dam Safety Support Annex

LOCAL DIRECTORY OF DAMS REGULATED BY VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION AND REQUIRING EMERGENCY ACTION PLANS

Dam Locations

Byllesby Dam On New River in South of Ivanhoe, VA Go on route 58 east, right onto Route 94 then left onto Route 602

Buck Dam On New River in South of Ivanhoe, VA Go on route 58 east, right onto Route 94 then left onto Route 602

Lovells Creek Dam Cana, Virginia Located off Hwy 52 South at Epworth Church Road

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Carroll County Emergency Operation Plan Damage Assessment Support Annex

Coordinating Agency

Carroll County Public Service Authority

Cooperating Agencies

Carroll County Assessor’s Office Carroll County Maintenance Department Carroll County Department of Parks and Recreation Carroll County Department of Emergency Management Carroll County Department of Finance Town of Hillsville Police Department Carroll County Sheriff’s Office Carroll County Department of Social Services Carroll County Public Schools American Red Cross Extension Service Amateur Radio Emergency Services Appalachian Power Company Century Link Telephone Wired Road Virginia Department of Transportation (VDOT)

Introduction

Purpose:

The Damage Assessment Support Annex describes the coordinating processes used to ensure the timely and accurate assessment and reporting of damages in Carroll County after an emergency or disaster. It provides procedures to estimate the nature and extent of the damage and outlines details of the damage assessment process as required by the Commonwealth for determination of the need to request a Presidential Disaster Declaration as outlined in the Stafford Act.

Scope: Damage assessment activities are an evaluation (in dollars) of the estimated cost for damages or loss to agriculture, infrastructure, real property (City/County, state and private) and equipment. This annex covers a broad scope of responsibilities, assignments and standard forms to be used in the overall process; it is applicable to departments and agencies that are assisting with the post-event damage assessment as coordinated by Carroll County Emergency Management. This

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Carroll County Emergency Operation Plan document will address general situations with no consideration given for special incident scenarios. Definitions: Initial Damage Assessment (IDA): Independent Carroll County review and documentation of the impact and magnitude of a disaster on individuals, families, businesses, and public property. This report is due into the Virginia Emergency Operations Center in the required format (see Tab 1) within 72 hours of disaster impact. The Governor will use this information to determine if a Preliminary Damage Assessment needs to be requested from FEMA in response to outstanding needs. Preliminary Damage Assessment (PDA): A joint venture between FEMA, State and local government to document the impact and magnitude of the disaster on individuals, families, businesses, and public property. The Governor will use the information gathered during the PDA process to determine whether Federal assistance should be requested. Situation: Following any significant disaster/emergency, a multitude of independent damage assessment activities will be conducted by a variety of organizations including American Red Cross, insurance companies, utility companies, and others. Outside of these assessments, a series of local, state and federal damage assessment activities will we conducted. During the recovery phase of a disaster, Carroll County will conduct a systematic analysis of the nature of the damage to public and private property, which estimates the extent of damage based upon actual observation and inspection. Damage assessment will be performed on an urgent basis to provide an initial estimate of damage. A damage estimate of public and private property is required for Carroll County to determine actions needed, the establishment of properties, and the allocation of local government resources, and what, if any, outside assistance will be required. Based upon the local damage assessment reports, the Governor may request a Presidential declaration of a “major disaster”, “major emergency”, or a specific federal agency disaster declaration (Small Business Administration, Department of Agriculture, Corps of Engineers, etc.) to augment state/local/private disaster relief efforts. The President, under a “major emergency” declaration may authorize the utilization of any federal equipment, personnel and other resources. The President under a “major disaster” declaration may authorize two basic types of disaster relief assistance: 1. Individual Assistance (IA) a. Temporary housing; b. Individual and family grants (IFG); c. Disaster unemployment assistance; d. Disaster loans to individuals, businesses and farmers; e. Agricultural assistance; f. Legal services to low-income families and individuals; g. Consumer counseling and assistance in obtaining insurance benefits; h. Social security assistance; i. Veteran’s assistance; and j. Casualty loss tax assistance.

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Carroll County Emergency Operation Plan 2. Public Assistance (PA) a. Debris removal; b. Emergency protective measures; and c. Permanent work to repair, restore or replace road systems, water control facilities, public buildings and equipment, public utilities public recreational facilities, etc.

Assumptions: 1. Fast and accurate damage assessment is vital to effective disaster responses; 2. Damage will be assessed by pre-arranged teams of local resource personnel; 3. If promptly implemented, this plan can expedite relief and assistance for those adversely affected; 4. A catastrophic emergency will require the expenditure of large sums of local funds. Financial operations will be carried out under compressed schedules and intense political pressures, which will require expeditious responses that meet sound financial management and accountability requirements; 5. Damage to utility system and to the communications systems will hamper the recovery process; 6. A major disaster affecting the county could result in the severance of a main transportation artery resulting in a significant alteration of lifestyle in the community.

Policies: 1. The Initial Damage Assessment (IDA) results will be reported to the Virginia EOC within 72 hours of the incident (WebEOC –primary; Fax or Call – secondary); 2. At the Incident Commander’s request, the first priority for damage assessment may to be to assess Carroll County structural/infrastructure damage; 3. A Federal/State supported Preliminary Damage Assessment will be conducted in coordination with Carroll County to verify IDA results and determine long-term needs. This data will be used to determine the need for a Presidential Disaster Declaration; 4. An estimate of expenditures and obligated expenditures will be submitted to both Carroll County and the VEOC before a Presidential Disaster declaration is requested; 5. Additional reports will be required when requested by the Emergency Management Director or Emergency Manager depending on the type and magnitude of the incident; 6. Supplies, equipment and transportation organic to each organization will be utilized by that organization in the accomplishment of its assigned responsibility or mission; 7. Additional supplies, equipment and transportation essential to the continued operation of each organization will be requested through ESF #7 (Resource Support) in the EOC; 8. The approval to expend funds for response and recovery operations will be given by the department head from each agency or department involved in recovery operations. Each agency or department should designate a responsible person to ensure that actions taken and costs incurred are consistent with identified missions.

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Carroll County Emergency Operation Plan Concept of Operations Organization:

The ultimate responsibility of damage assessment lies with the local governing authority. The Carroll County Emergency Manager or his/her designee will be responsible for damage assessments, collection of the data and preparation of necessary reports through the functions of ESF 14, Long Term Community Recovery and Mitigation. Damage assessments will be conducted by qualified, trained local teams under the supervision of the Carroll County Public Service Authority. The damage assessment teams will be supported by multiple agencies from Carroll County. If the nature of the incident is such that local resources are incapable of assessing the damage, state assistance will be requested through normal resource request procedures to the VEOC.

ESF – 14 Long Term Community Recovery and Mitigation

Damage Assessment Carroll County Public Service Authority

Building Assessment Transportation Systems Assessment

Carroll County Building Official Virginia Department of Transportation

Hillsville Building Official

Public Utilities and Debris Assessment Agricultural Assessment

Carroll County PSA SW VA Farmers Market & Local Extension Town Of Hillsville Maintenance Office

Emergency Cost Security and Access Control

Carroll County Finance Director Carroll County Sheriff Department

Hillsville Finance Officer Hillsville Police Department

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Carroll County Emergency Operation Plan

Additional ESFs may need to be utilized to enhance the results of the evacuation such as ESF 7 (Resource Management), ESF 5 (Emergency Management) and ESF 11 (Agriculture and Natural Services). If the incident involves chemicals or radiation that may cause contamination of damage area, ESF 8 (Health and Medical) and ESF 10 (Oil and Hazardous Materials) may also be needed. The primary ESFs as listed will utilize their full ESF specific annex and any supporting agencies and ESFs to implement their portion of the damage assessment. Basic administrative and accountability procedures for any damage assessment activities will be followed as required by County, state and federal regulations. If supplies, materials, and equipment are required, records will be maintained in accordance to County, state and federal reporting requirements. All procurement processes will also follow appropriate County procurement policies and regulations, and state and federal policies and regulations as necessary.

Responsibilities:

1. Carroll County (Public Services Authority) a. Assemble the appropriate team and develop damage assessment plans, policies and procedures; b. Maintain a list of critical facilities that will require immediate repair if damaged; c. Appoint a representative to be located within the EOC to direct damage assessment operations to include operation of the teams, collecting data, and developing accurate and appropriate reports for the Carroll County Emergency Manager; d. Solicit cooperation from companies and local representatives of support agencies to serve as member of damage assessment teams; e. Conduct damage assessment training programs for the teams; f. Coordinate disaster teams conducting field surveys; g. Collect and compile incoming damage reports from teams in the field, from other operations directors, and outside agencies, systems and companies; h. Using existing policies and procedures, determine the state of damaged buildings and place notification/placards as needed; i. Using existing policies and procedures, facilitate the issuance of building permits and for the review and inspection of the site-related and construction plans submitted for the rebuilding/restoration of buildings; j. Assist in the establishment of the sequence of repairs and priorities for the restoration of affected areas; k. Correlate and consolidate all expenditures for damage assessment to the Department of Finance; l. Ensure that there will be an escort available for any State or Federal damage assessments and prepare an area map with the damage sites prior to their arrival. 2. Carroll County (Maintenance) Department a. Designate representatives to serve as members of damage assessment teams; b. Participate in damage assessment training;

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Carroll County Emergency Operation Plan c. Collect and compile damage data regarding public and private utilities, and provide to City/County Department of Building and Zoning within the EOC; d. Participate as requested in Initial Damage Assessment field reviews and escorting for State and Local damage assessments. 3. Virginia Department of Transportation a. Designate representatives to serve as members of damage assessment teams; b. Participate in damage assessment training; c. Collect and compile damage data regarding public and private transportation resources, and provide to City/County Department of Building and Zoning within the EOC. d. Participate as requested in Initial Damage Assessment field reviews and escorting for State and Local damage assessments. 4. Carroll County Extension Office a. Designate representatives to serve as members of damage assessment teams; b. Participate in damage assessment training; c. Collect and compile damage data regarding public and private agricultural resources, and provide to City/County Department of Building and Zoning within the EOC; d. Participate as requested in Initial Damage Assessment field reviews and escorting for State and Local damage assessments. 5. Carroll County Sheriff’s Office and Hillsville Police Department a. Provide security for ingress and egress of the damaged area(s) post-event; b. Provide access and security for damage assessment activities with Carroll County. 6. Carroll County Department of Finance a. Collect, report and maintain estimates of expenditures and obligations required for response and recovery activities; b. Maintain accurate records of funds, materials and man-hours expended as a direct result of the incident; c. Report these estimates and obligations to the Emergency Manager for inclusion into the appropriate Public Assistance IDA categories. 7. Carroll County Emergency Management a. Overall direction and control of damage assessment for Carroll County; b. Reporting of damages to the Virginia EOC within 72 of the incident in the appropriate Initial Damage Assessment format; c. Ensuring appropriate and adequate public information and education regarding the damage assessment process; and 8. Carroll County Public Information Officer a. Ensures prior coordination with appropriate damage assessment coordination ESFs to provide periodic spot announcements to the public on pertinent aspects of the assessments.

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Carroll County Emergency Operation Plan Actions Mitigation/Prevention: • Develop public awareness programs from building codes, ordinances and the National Flood Insurance Program; • Develop a damage assessment training program; • Develop damage assessment plans, procedures and guidance; • Designate representatives to lead damage assessment activities within the EOC; • Designate damage assessment team members.

Preparedness: • Identify resources to support and assist with damage assessment activities; • Train personnel in damage assessment techniques; • Review plans, procedures and guidance for damage assessments, damage reporting and accounting; • List all critical facilities and all local buildings requiring priority restoration.

Response: • Activate the damage assessment staff in the EOC; • Organize and deploy damage assessment teams or team escorts as necessary; • Organize collection of data and record keeping at the onset of the event; • Document all emergency work performed by local resources to include appropriate photographs; • Compile and disseminate all damage reports for appropriate agencies; • Determine the state of damaged buildings and place notification/placards as needed; • Inform officials of hazardous facilities, bridges, road, etc.

Recovery: • Continue damage assessment surveys as needed; • Advise on priority repairs and unsafe structures; • Facilitate the issuance of building permits and for the review and inspection of the site- related and construction plans submitted for the rebuilding/restoration of buildings; • Monitor restoration activities; • Complete an event review with all responding parties; • Review damage assessment plans, policies and procedures in respect to the recent emergency response. Update as necessary and disseminate; • Review building codes and land use regulations for possible improvements; • Review and update the necessary logistical support to carry out emergency tasking. Instruct all departments to replenish used on-hand inventory of supplies; • Assist the Department of Finance in the preparation and submission of disaster assistance applications to the appropriate state and/or federal agencies for reimbursement of disaster related expenditures.

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Carroll County Emergency Operation Plan Tab 1 to Damage Assessment Annex Damage Assessment Team Assignments

The appointed representative from the Carroll County Public Services Authority will report to the EOC when activated by the Emergency Manager. Damage assessment teams will be assembled and instructions provided relative to the emergency. Team leaders will be designated to compile information for situation and damage assessment reports.

TEAM ASSIGNMENTS (based on categories in Damage Assessment Form)

I. PRIVATE PROPERTY

Category A – Residential/Personal Property Houses, manufactured homes, apartments, duplexes (identify number of families and units affected) – Include estimate for structures, private bridges, fencing and vehicles/boats. Team: Building Official Department Heads and additional staff, as needed

Category B – Business and Industry

Industrial plants and businesses (facilities, equipment, materials, commercial vehicles).

Team: Building Official Department Heads and additional staff, as needed

Category C – Agriculture

An agricultural parcel is at least 5 acres. Include estimate of all damage to houses, manufactured homes, crops (type and acres), farm buildings, livestock (number and type), fencing (in miles) and equipment (pieces and type).

Team: VPI Extension Agent Department Heads and additional staff, as needed

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Carroll County Emergency Operation Plan II. PUBLIC PROPERTY

Category A – Debris Clearance Debris on roads and streets, on public property, on private property and structure demolition.

Team: Department Heads and additional staff, as needed

Category B – Protective Measures 1. Life and safety (all public safety report costs) Team: Department Heads and additional staff, as needed

2. Barricading, sandbagging, stream drainage channels, health (rodents/insect control) Team: Department Heads and additional staff, as needed Virginia Department of Health

Category C – Road Systems Damage to roads and streets, bridges, culverts, sidewalks, traffic control systems. Team: VDOT Department Heads and additional staff, as needed

Category D – Water Control Facilities Damage to dams and drainage systems. Team: Department Heads and additional staff, as needed

Category E – Public Buildings and Equipment Damage to buildings, inventory, vehicles and equipment.

Team: Department Heads and additional staff, as needed

Category F – Public Utility Systems Damage to water plants, dams, sanitary/sewage systems and storm drainage systems. Team: Department Heads and additional staff, as needed Virginia Department of Health – Environmental Health

Category G – Recreational Facilities Damage to parks, shelters, lighting and equipment.

Team: Parks and Recreation Department Heads and additional staff, as needed

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Carroll County Emergency Operation Plan

Tab 2 Damage Assessment Annex Telephone Report

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Carroll County Emergency Operation Plan

Tab 3 to Damage Assessment Annex Cumulative Initial Damage Assessment Report

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Carroll County Emergency Operation Plan

Tab 4 to Damage Assessment Annex Damage Assessment Matrix – Manufactured Homes

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Carroll County Emergency Operation Plan Tab 5 to Damage Assessment Annex Damage Assessment Matrix – Conventionally Built Homes

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Carroll County Emergency Operation Plan

Tab 6 to Damage Assessment Annex Public Assistance Damage Assessment Field Form

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Carroll County Emergency Operation Plan

Tab 7 to Damage Assessment Annex Locality Individual Damage Assessment Field Form

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Carroll County Emergency Operation Plan Debris Management Support Annex

Coordinating Agency Public Service Authority Regional Landfill Manager Carroll County Maintenance Department

Cooperating Agencies Emergency Management County Engineer Virginia Department of Transportation Local Waste Management Department of Health Building Department

Introduction

Purpose: To facilitate and coordinate the removal, collection, and disposal of debris following a disaster in order to mitigate against any potential threat to the health, safety, and welfare of the impacted citizens, expedite efforts in the impacted area, and address any threat of significant damage to improved public or private property.

Scope: Natural and man-made disasters precipitate a variety of debris that would include, but not limited to such things as trees, sand, gravel, building/construction material, vehicles, personal property, etc.

The quantity and type of debris generated, from any particular disaster will be a function of the location and kind of event experienced, as well as its magnitude, duration, and intensity.

The quantity and type of debris generated, its location, and the size of the area over which it is dispersed, will have a direct impact on the type of collection and disposal methods utilized to address the debris problem, associated costs incurred, and how quickly the problem can be addresses.

In a major or catastrophic disaster, many state agencies and local governments will have difficulty in locating staff, equipment, and funds to devote to debris removal, in the short as well as long term.

Private contractors will play a significant role in the debris removal, collection, reduction, and disposal process of state agencies and local governments.

The debris management program implemented by state agencies and local governments will be based on the waste management approach of reduction, reuse, reclamation, resource recovery, incineration, and land filling, respectively. Carroll County EOP- Page 174

Carroll County Emergency Operation Plan Policies: • The debris removal process must be initiated promptly and conducted in an orderly, effective manner in order to protect public health and safety following an incident; • Coordination of Debris Management with ESF #3 for EOC notification and Management • The first priority will be to clear debris from key roads in order to provide access for emergency vehicles and resources into the impacted area; • The second priority that debris removal resources will be assigned is providing access to critical facilities pre-indentified by state and local governments; • The third priority for the debris removal teams to address will be the elimination of debris related threats to public health and safety including such things as the repair, demolition, or barricading of heavily damaged and structurally unstable buildings, systems, or facilities that pose a danger to the public; and • Any actions taken to mitigate or eliminate the threat to the public health and safety must be closely coordinated with the owner or responsible party.

Concept of Operations

General: The Public Service Authority will be responsible for coordinating debris removal operations for the locality. Carroll County will be responsible for removing debris from property under its own authority, as well as from private property when it is deemed in the public interest. Debris must not be allowed to impede recovery operations for any longer than the absolute minimum period. To this end, the Public Services Authority will stage equipment in strategic locations locally as well as regionally, if necessary, to protect the equipment from damage, preserve the decision maker’s flexibility for employment, and allow for the clearing crews to begin work immediately after the incident.

The Public Service Authority will also develop and maintain a list of approved contractors who have the capability to provide debris removal, collection, and disposal in a cost effective, expeditious, and environmentally sound manner following a disaster. The listing will categorize contractors by their capabilities and service area to facilitate their identification by state agencies and local governments, as well as ensure their effective utilization and prompt deployment following the disaster. Where appropriate, Carroll County should expand ongoing contract operations to absorb some of the impact.

Sample contracts with a menu of services and generic scopes of work will be developed prior to the disaster to allow Carroll County to more closely tailor their contracts to their needs, as well as expedite the implementation of them in a prompt and effective manner.

Carroll County will be responsible for managing the debris contract from project inception to completion unless the government entities involved are incapable of carrying out this responsibility due to the lack of adequate resources. In these circumstances, other state and federal agencies will be identified to assume the responsibility of managing the debris contract. Managing the debris contract would include such things as monitoring of performance, contract modifications, inspections, acceptance, payment, and closing out of activities.

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Carroll County Emergency Operation Plan Carroll County is encouraged to enter into cooperative agreements with other state agencies and local governments to maximize the utilization of public assets. The development of such agreements must comply with the guidelines established in their agency procurement manual. All state agencies and local governments prior to the agreement being developed and implemented.

Debris storage and reduction sites will be indentified and evaluated by interagency site selections teams comprised of a multi-disciplinary staff who are familiar with the area. A listing of appropriate local, state and federal contacts will be developed by the appropriate agencies to expedite the formation of the interagency, multi-disciplinary site selection teams.

Initially, debris will be placed in temporary holding areas until such time as a detailed plan of debris collection and disposal is prepared. This is not anticipated until after the local traffic has been restored. Temporary debris collection sites should be readily accessible by recovery equipment and should not require extensive preparation or coordinate for use. Collection sites will be on public property when feasible to facilitate the implementation of the mission and mitigate against any potential liability requirements. Activation of sites will be under the control of the county engineer and will be coordinated with other recovery efforts through the local EOC. Where appropriate, the final disposal may be to the county and regional sanitary landfill.

Site selection criteria will be developed into a checklist format for use by these teams to facilitate identification and assessment if potential sites. Criteria will include such factors of ownership of property, size of parcel, surrounding land uses and environmental conditions, and transportation facilities that serve the site.

To facilitate the disposal process, debris will be segregated by type. It is recommended that the categories of debris established for recovery operations will be standardized. The state and its political subdivisions will adapt the categories established for recovery operations by the Corps of Engineers following Hurricane Andrew. The categories of debris appear in Tab 1. Modifications to these categories can be made as needed. Hazardous and toxic materials/contaminated soils, and debris generated by the event will be handled in accordance with federal, state, and local regulations. The area fire chief will be the initial contact for hazardous/toxic materials. (See the County Hazardous Materials Plan.)

Organization: The Public Service Authority is responsible for the debris removal function. The Public Service Authority will work in conjunction with Carroll County Maintenance Department, the Regional Landfill, designated support agencies, utility companies, waste management firms, and trucking companies, to facilitate the debris clearance, collection, reduction, and disposal needs of the locality following a disaster.

Due to the limited quantity of resources and service commitments following the disaster, Carroll County will be relying heavily on private contractors to fulfill the mission of debris removal, collection, and disposal. Utilizing private contractors instead of government workers in debris removal activities has a number of benefits. It shifts the burden of conducting the work from state and local government entities to the private sector, freeing up government personnel to

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Carroll County Emergency Operation Plan devote more time to their regularly assigned duties. Private contracting also stimulates local, regional, and state economies impacted by the incident, as well as maximizes state and local government’s level of assistance from federal government. Private contracting allows the locality to more closely tailor their contract services to their specific needs. The entire process (e.g., clearance, collection, transporting, reduction, and disposal, etc.) or segments of the process can be contracted out.

Responsibilities • Develop local and regional resource list of contractors who can assist local government in all phases of debris management; • Develop sample contracts with generic scopes of work to expedite the implementation of debris management strategies; • Develop mutual aid agreements with other state agencies and local governments, as appropriate; • Indentify and pre-designate potential debris storage for the type and quantity of debris anticipated following a catastrophic event; • Pre-indentify local and regional critical routes in cooperation and contiguous and regional jurisdictions; • Develop site selection criteria checklists to assist in identification of potential debris storage sites; • Indentify and address potential legal, environmental, and health issues that may be generated during all stages of the debris removal process; • Indentify and coordinate with appropriate regulatory agencies regarding potential regulatory issues and emergency response needs; • Establish debris assessment process to define scope of problem; • Develop and coordinate prescript announcements with Public Information Office (PIO) regarding debris removal process, collection times, storage sites, use of private contractors, environmental and health issues, etc; • Document costs for the duration of the incident; • Coordinate and track resources (public, private); • Upon completion of debris removal mission, close out debris storage and reduction sites by developing and implementing the necessary site remediation and restoration actions; and • Perform necessary audits of operation and submit claim for federal assistance.

Carroll County EOP- Page 177

Carroll County Emergency Operation Plan Tab 1 to Debris Support Annex

DEBRIS CLASSIFICATIONS*

Definitions of classifications of debris are as follow:

1. Burnable materials: Burnable will be of two types with separate burn locations. a. Burnable Debris: Burnable debris includes, but is not limited to, damage and disturbed trees; bushes and shrubs; broken, partially broken and severed tree limbs and bushes. Burnable debris consists predominately of trees and vegetation. Burnable debris does not include garbage, construction and demolition material debris. b. Burnable Construction debris: Burnable construction and demolition debris consist of non-creosote structural timber, wood products, and other materials designated by the coordinating agency representative. 2. Non-burnable Debris: non-burnable construction and demolition debris include, but is not limited to, creosote timber; plastic; glass; rubber and metal products; sheet rock; roofing shingles; carpet; tires; and other materials as may be designated by the coordinating agency. Garbage will be considered non-burnable debris. 3. Stumps: stumps will be considered tree remnants exceeding 24 inches in diameter; but no taller than 18 inches above grade, to include the stump ball. Any questionable stumps shall be referred to the designated coordinating agency representative for determination of its disposition. 4. Ineligible Debris: ineligible debris to remain in place includes, but is not limited to, chemicals, petroleum products, paint products, asbestos, and power transformers. Any material found to be classes as hazardous or toxic waste (HTW) shall be reported immediately to the designated coordinating agency representative. At the coordinating agency representative’s direction, this material shall be segregated from the remaining debris in such a fashion as to allow the remaining debris to be loaded and transported. Standing broken utility poles; damaged and downed utility poles and appurtenances; transformers and other electrical material will be reported to coordinating agency. Emergency workers shall exercise due caution with existing overhead, underground utilities and above ground appurtenances, and advise the appropriate authorities of any situation that poses an health or safety risk to workers on site or to the ground population.

* Debris classifications developed and used by Corps of Engineers in Hurricane Andrew recovery.

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Carroll County Emergency Operation Plan Tab 2 to Debris Support Annex

DEBRIS COLLECTION SITES

The Regional Landfill 225 Landfill Road, Hillsville, Virginia 24343 276-728-2511

Cana Trash Convenience Center 979 Epworth Rd. Cana, Virginia 24317 276-755-4705

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Carroll County Emergency Operation Plan Tab 3 to Functional Annex U DEBRIS QUANTITY ESTIMATES

The formula used in this model will generate debris quantity as an absolute value based on a known population, and using a worst case scenario.

The population of Carroll County in the 2010 Census Data was 30,042. The assumption of three person per household (H) is used for this model.

The model formula is as follow:

Q=H (C) (V) (B) (S)

Where Q is quantity of debris in cubic yards

H is the number of households (12,186)

C is the storm category factor in cubic yards. It expresses debris quantity in cubic yards per household by category and includes the house and its contents, and land foliage- Category 5 storm Value of C Factor is 80 cubic yards.

V is the vegetation characteristic multiplier. It acts to increase the quantity of debris by adding vegetation including shrubbery and trees on public rights of way- Vegetative Cover Heavy- Value of Multiplier is 1.3.

B is the commercial/business/industrial use multiplier and takes into account areas that are not solely single-family residential, but includes retail stores, schools, apartments, shopping centers and industrial/manufacturing facilities- Commercial Density Heavy- Value of Multiplier is 1.3.

S is the storm precipitation characteristics multiplier which takes into account either a wet, or a day storm event, with a wet storm, trees will up-root generating a larger volume of storm generated debris (for category III or greater storms only)- Precipitation Characteristic Medium to Heavy-Value of Multiplier is 1.3.

Then Q = 12,186 (H) x 80 (C) x 1.3 (V) x 1.3 (B) x 1.3 (S) = 2.1 MILLION CUBIC YARDS References: Mobile District Corps of Engineers, Emergency Management Branch, Debris Modeling.

Carroll County EOP- Page 180

Carroll County Emergency Operation Plan Financial Management Support Annex

Coordinating Agency Carroll County Finance & Accounting Department

Cooperating Agencies Carroll County Treasurer Carroll County Assessor’s Office

Introduction Purpose: The Financial Management Support Annex provides basis financial management guidance for all participants in emergency management activities. This includes guidance for all departments and agencies providing assistance in response to a local disaster declaration. The financial management function is a component of Emergency Support Function (ESF) #5- Emergency Management.

Financial Management processes and procedures ensure that funds are provided expeditiously and that financial operations are constructed in accordance with established local, state and federal laws, policies and procedures.

Scope: This annex is applicable to departments and agencies that are participating and responding with assistance or relief as coordinated by Carroll County Emergency Management.

Policies: The Carroll County Finance and Accounting Department: • Will provide financial support in a timely manner; • Assist and instruct agencies on recording expenses incurred during an incident; • Work to provide areas in financial need with adequate support; • Will use existing standards for accounting operations; • Implement the necessary procedures to ensure an accurate account of expenses. Expenses will be tracked insuring compliance with FEMA Guidelines and county financial practices. All forms will be maintained by the Carroll County Finance and account department. • Disaster Financial Plan

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Carroll County Emergency Operation Plan Concept of Operations

General: In an emergency situation, as defined by the Carroll County Emergency Operations Plan, the Director of Finance will be responsible for expediting the process of procuring the necessary goods and services to support emergency operations; designating disaster account number(s) that disaster expenditures will be charged to, coordinating with department heads and the real estate assessor during the damage assessment and recovery phases of disaster operations; assisting in the development and review of vendor contracts; developing, documenting, and providing financial data to the proper authorities, as necessary.

The Emergency Management Coordinator and Director of Finance will meet with department directors to inform them of emergency authorities that will be delegated to them in order to make the necessary expenditures to address that situation in a timely manner. Department directors will also be informed of any assistance the central accounting office will provide. Department directors will be responsible for developing and maintaining accurate records and documentation to support all expenditures related to the disaster (e.g., personnel, equipment, facilities, contracts etc.). Department Directors will be responsible for keeping an accurate inventory of resources and identify potential needs for emergency/disaster situations. A listing of potential resource providers will be developed and maintained for anticipated equipment and service needs, as required. Mutual aid agreements and sample contract agreements will be developed to facilitate the receipt of assistance and expedite the procurement process during the response and recovery phases of disaster operations.

The accounting process followed by all departments will follow existing standardized procedures. All departments must adhere to established disaster accounting and finance procedure to minimize the potential for waste, fraud, and delays in processing requests, maximize state and federal assistance, and facilitate the documentation of disaster expenditures, the development of disaster cost statistics, and audits following the disaster.

Organizations: Carroll County may include, within the body of the Declaration of Local Emergency, authority to expend specific funds in support of disaster operations.

The Director of Finance and Coordinator of Emergency Management are responsible for developing and implementing the necessary management policies and procedures that will facilitate and ensure and accurate accounting of disaster expenditures during all phases of disaster operations. These procedures will be designed to support and expedite emergency response operations, as well as maximize state and federal assistance.

The Director of Finance and Coordinator of Emergency Services will coordinate with all departments, government entities, and representatives from the private sector who support disaster operations. This may involve working with other local jurisdictions who provide mutual aid, state, federal governments, private contractors, local retailers, volunteer organizations, etc.

Carroll County EOP- Page 182

Carroll County Emergency Operation Plan Responsibilities 1. Develop, maintain, and disseminate budget and management procedures to ensure the prompt and efficient disbursement and accounting of funds to conduct emergency operations, as well as support and maximize claims of financial assistance from state and federal governments, and facilitate audits following the disaster; 2. Provide training to familiarize staff with internal procedures, as well as federal and state disaster assistance requirements and forms; 3. Develop the necessary logistical support to carry out emergency tasking. Instruct all departments to maintain an inventory of supplies on hand; 4. Develop the necessary mutual aid agreements, sample contracts, and listing of potential resource providers to expedite the procurement of anticipated resource needs for disaster operations; 5. Develop and maintain the necessary measures to protect vital records and critical systems to ensure their continued operation during a disaster, as well as to facilitate their restoration if impacted by the disaster; 6. Prepare and submit disaster assistance applications to the appropriate state and/or federal agencies for reimbursement of disaster related expenditures; 7. Assist in finalizing damage assessments report; 8. Review and revise real estate assessments based upon damages sustained to the Carroll County infrastructure; 9. Assist in the preparation and submission of government insurance claims; and 10. Identify and correct any shortfalls in emergency budget, accounting, and procurement procedures, as well as measures implemented to protect critical systems.

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Carroll County Emergency Operation Plan Information Technology Support Annex

Coordinating Agency Carroll County Information Technology and Information Department

Cooperating Agencies All

Introduction

Purpose: This annex describes the framework through which the Carroll County Information Technology and Information Department coordinated with other local agencies, to prepare for, respond to, and recover from emergencies or disasters. It ensures policymakers and responders at all levels receive coordinated, consistent, accurate, and timely technical information, analysis, advice, and technology support.

Scope: This annex: • Outlines roles and responsibilities for pre-incident and post-incident technology support; • Outlines a structure for coordination of technological support and response to incidents; and • Outlines a process to provide technical recommendations.

Policies: The underlying principles in coordinating technical support are as follows: • Planning employs the most effective means to deliver technical support, including the use of resources from the private sector and nongovernmental organizations, and resources owned or operated by local agencies; • Planning recognizes local and state policies and plans used to deliver and receive technical support.

Concept of Operations

General: The Carroll County Information Technology and Information Department is responsible for technical support and coordinates with other appropriate departments and agencies in response to an actual or potential emergency.

Organization: The Carroll County Information Technology and Information Department provides the core coordination for technical support capability. The Carroll County IT works with local and state

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Carroll County Emergency Operation Plan government, private sector, and nongovernmental organizations that are capable of providing technical information, analysis and advice, and state-of-the-art technology support.

Technology resource identification and standard operating procedures for accessing these resources will be developed using standard protocols. Mission assignments for technical needs are coordinated through ESF #5- Emergency Management and passed on to the cooperating agencies for support.

Responsibilities • Orchestrating technical support to the locality; • Providing short-notice subject matter expert assessment and consultation services; • Coordinating the technical operational priorities and activities with other departments and agencies; • Providing liaison to local Emergency Operations Center (EOC); • In coordination with responsible agencies and when deemed appropriate, deploying emerging technologies; and • Executing contracts and procuring technical support services consistent with the Financial Management Support Annex. • IT plans will be maintained by the IT Director

Carroll County EOP- Page 185

Carroll County Emergency Operation Plan

Worker Safety and Health Support Annex

Coordinating Agency Carroll County Human Resources Department

Cooperating Agencies Virginia Department of Labor and Industry Department of Health

Introduction

Purpose: This annex provides guidelines for implementing worker safety and health support functions during potential or actual incidents. This annex describes the actions needed to ensure that threats to the responder safety health are anticipated, recognized, evaluated, and controlled consistently so that responders are properly protected during incident management operations.

Scope: This annex addresses those functions critical to supporting and facilitating the protection of worker safety and health for all emergency responders and response organizations during potential and actual emergencies or disasters. While this annex addresses coordination and the provision of technical assistance for incident safety management activities, it does not address public health and safety.

Coordination mechanisms and processes used to provide technical assistance for carrying out incident safety management activities include identification and characterization of incident hazards, assessments and analyses of health risks and exposures to responders, medical monitoring, and incident risk management.

Policies: • Emergency Support Function (ESF) #5- Emergency Management, in cooperation with Human Resources, activates the Safety Officer and implements the activities described in this annex; • Private sector employers are responsible for the safety and health of their own employees; • State and local governments are responsible for worker health and safety pursuant to State and Local statues. This responsibility includes allocating sufficient resources for safety and health programs, training staff, purchasing protective clothing and equipment, as needed, and correcting unsafe or unsanitary conditions; • This annex does not replace the primary responsibilities of the government and employers; rather, it ensures that in fulfilling these responsibilities, response organizations plan and prepare in a consistent manner and that interoperability is a primary consideration for worker safety and health; and • Several State and Federal agencies have oversight authority for responders and response operations. While these agencies retain their authorities, they are expected to work with local, state, federal and private sector responders prior to and during response operations to ensure the adequate protection of all workers. Carroll County EOP- Page 186

Carroll County Emergency Operation Plan

Concept of Operations

General: The Carroll County Human Resources Department coordinates safety and health assets to provide and proactive consideration of all potential hazards ensures availability and management of all safety resources needed by the responders; shares responder safety-related information, and coordinates among local, state, and federal agencies and government and private sector organizations involved in incident response.

Organization: The Human Resources Department supports worker safety by: • Providing occupational safety and health technical advice; • Undertaking site-specific occupational safety health plan development and implementation, and ensuring that plans are coordinated and consistent among multiple sites, as appropriate; • Identifying and assessing health and safety hazards and characterizing the incident environment; • Carrying out responder personal exposure monitoring for chemical and biological contaminants, and physical stressors (e.g., noise, heat/cold) • Assessing responder safety and health resource needs and identifying sources for those assets; • Coordinating and providing incident-specific responder training; • Providing psychological first aid during and after incident response and recovery activities; and • Identifying, in coordination with the Virginia Department Health, appropriate immunization and prophylaxis for responders and recovery workers.

Responsibilities • Provide technical advice; • Identifying hazards and risks associated with response and recovery activities; • Ensure appropriate immunizations and provided to responders; • Provide psychological and physical first aid; • Provide Critical Incident Stress Management (CISM); • Monitor responders for chemical and/or biological contamination; and • Provide appropriate workplace safety training.

Carroll County EOP- Page 187

CARROLL COUNTY RESOLUTION EMERGENCY OPERATIONS PLAN

WHEREAS, the Board of Supervisors of Carroll County, Virginia recognizes the need to prepare for, respond to, and recover from natural and manmade disaster; and

WHEREAS, Carroll County has a responsibility to provide for the safety and wellbeing of it citizens and visitors; and

WHEREAS, Carroll County has established and appointed a Director, a Deputy Director and a Coordinator of Emergency Management,

NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Carroll County, Virginia, this Emergency Operations Plan as revised is officially adopted, and,

IT IS FURTHER RESOLVED AND ORDERED, that the Coordinator of Emergency Management, or his/her designee, are tasked and authorized to maintain, revise and update this document as necessary, but at least once a year, over the next four (4) year period or until such time be ordered to come before this board.

______Chairman, Carroll County Board of Supervisors

ATTEST:

______Clerk, Carroll County Board of Supervisors Adopted this 15th day of August, 2006 Revised this 13th day of July, 2009 Revised this 9th day of September, 2013 Revised this 14th day of August, 2017 `

NOTICE OF PUBLIC HEARING OF THE CARROLL COUNTY BOARD OF SUPERVISORS

The Carroll County Board of Supervisors will hold a Public Hearing on Monday, August 14, 2017 in the Board Meeting Room of the Carroll County Governmental Center, at 6:00 p.m., or as soon thereafter as practical, for the purpose of soliciting public comment pertaining to the proposed adoption of an ordinance regarding a Real Estate Tax Exemption, HB 1884. The exemption would apply to exempt real property from taxation for surviving spouses of persons killed in the line of duty of positions specified in HB 1884. All members of the public are invited to attend and speak at the Public Hearing. A copy of the proposed ordinance will be available at the County Administrators Office for review.

§ 116-__. - Exemption for Surviving Spouse of Covered Persons Killed in the Line of Duty

A. Pursuant to § 58.1- 3219.13 et seq., of the Code of Virginia, for tax years beginning on or after January 1, 2017, the County hereby exempts from taxation the dwelling and up to one acre of land upon which the dwelling is situated, of the surviving spouse of any covered person who occupies the real property as his principal place of residence. Eligibility for the exemption and any applicable refunds on taxes shall begin on such dates and conform to the procedures as prescribed in Virginia Code § 58.1-3219.13 through § 58.1-3219.16. The County shall not be liable for any interest on any refund due to the surviving spouse for taxes paid prior to the surviving spouses filing of the affidavit or written statement required by Virginia Code § 58.1- 3219.15.

B. The exemption described in subsection A shall apply only to so much of the value of the dwelling in question that is not in excess of the average assessed value in the County for single-family dwellings. Other types of dwellings, including without limitation manufactured homes or condominiums meeting the requirements of Virginia Code § 58.1-3219.14 (B) shall also qualify for the exemption in the same manner as a single-family home.

C. "Covered person" means any person set forth in the definition of "deceased person" in § 9.1-400 whose beneficiary, as defined in § 9.1-400 is entitled to receive benefits under § 9.1- 402, as determined by the Comptroller prior to July 1, 2017, or as determined by the Virginia Reterement System on and after July 1, 2017.

D. All definitions, eligibility requirements, and procedures set forth in § 58.1- 3219.13 et seq., of the Code of Virginia, shall apply in interpreting and administering this ordinance. INFORMATION

Communication Tax

Cash Flow Analysis

Expenditure Summary

$100,000.00 $120,000.00 $20,000.00 $40,000.00 $60,000.00 $80,000.00 Communication Tax Distribution reports are reported to the Commissioner of the Revenue Office monthly.Reports and Commissioner Commissioner of the Revenue $0.00 Submitted Submitted 7/12/17 by: Master Chief Deputy Chief Master Matthew Surratt Carroll County Carroll 16 17 16 distributions distributions are received approximately months twoafter the last day of the current month.

Jan $80,841.61

$79,216.84 16 17 16

Feb $82,250.90

$77,678.76 16 17 16

Mar $84,213.52 Communication Tax Distribution Report

2016 2016 TOTAL (JAN $81,069.81 16 17 16

Apr $80,672.89

$78,077.65 Carroll County VA - 16 1716 DEC) May $80,843.95 -

$969,498.34 $79,473.65 16 1716

Jun $79,019.22 2017 2017 TOTAL (JAN 16 1716

Jul $79,062.43 16 1716 Aug $80,261.03 - MAY) - 16 17 16 $395,516.71 Sep $79,480.09 16 17 16

Oct $81,897.79 16 17 16

Nov $80,766.91 16 17 16

Dec $80,188.00 8,000,000.00 Carroll County, VA ‐ Cash Flow Analysis

6,000,000.00 FY2018 Cumulative cash flow at the end of July 2017 4,000,000.00

2,000,000.00

$293,541 (410,958) 0.00

$(1,344,614) ‐2,000,000.00 (3,236,619) $(2,430,376) (3,582,791)

‐4,000,000.00 $(3,556,609)

$(4,089,047)

‐6,000,000.00 FY2012 Cumulative Cash Flow FY2013 Cumulative Cash Flow FY2014 Cumulative Cash Flow (5,862,005) FY 2015 Cumulative Cash Flow FY 2016 Cumulative Cash Flow FY 2017 Cumulative Cash Flow FY 2018 Cumulative Cash Flow

‐8,000,000.00

P 10 5/04/ 2017 *0_060 CAFFCLL CONEY 11E 10:29 ELM:Mt-100 ** &p- Omer al Fund" DIREN:I TUE EllIAtRi -DET Al L- 7/01/2017 - 7/ 31/ 2017 -DETAI L-

CLFEENF V- T- D ENUERICE IN3CLUERED % hA1CR RD:ET *FR AACLN1 AWN BALANCE REAM N NOM CEECR F71104 AM1111* *OM AKINI

999 ** Exp - Omer al Fund ** 10000 * aner al Gwer nnent Adni n ' 11000 ' Lej sl al i ve *

11010 "* Ebard 0 &ipecac' six s ** 2369.24 33, 230. 76 92. 30 1001 Sal ar i es and Vargas 36, 000. 00 36, 000. 00 2369.24 196.14 196.14 2, 468. 66 92.64 2001 no; Z665. 00 Z665. 00 3, C64. 75 11, 595. 25 79.09 2010 1-bal 01 Insurance 14, O. 00 14,660. 00 3, 064, 75

2605 26.05 ssss 5.95 18.59 2011 Vdr kers' Conpensat i on 32. 00 32. 00 . 7, 000. 00 100. 00 3007 Advert i si rig 7,000. 00 7, 000. 00 , 500. 00 100. 00 3039 Oats Amor di ng Fees 500. 00 500. 00 58W. 00 100. 00 3011 Ad t i ng Fees 50, 800. 00 50, 800. 62.79 6Z79 1, 637. 21 96.30 5203 Gayer want al Cent er Tel ephones 1, 700. 00 1, 700. 00 775. 00 775. 00 25. 00 3.12 5304 I nsur arca - tri ne/ Paper 800.00 800. 00

11,000. 00 ssssss . 00 . 00 5305 Insurance- Ribl i c Clfi ci al s 11, 000. 00 11,000. 00 11, 000. 00 42,614. 00 42,614. 00 5, 614. 00- IS. 17- 5307 I nsurance - Gmer al LI abi I i t y 37, 000. 00 37,000. 00 . 9.5W. 00 100.00 5401 Clfice &replies 9,5W. 00 9,5W. 00 2,000. 00 100. 00 5501 Travel /MI eage Z000. 00 2, 000. 00 .

ssss 10,000. 00 100. 00 5504 Travel Gpanses 1Q000. 00 1C,000. 00 . 1,250 00 13,750. 00 91.66 5601 Fbof t op of M rgi ni a i5,000. 00 15,000. 00 1,25O. 00 23, 192. 58 91.66 %CO M. Fbger s Fl anni ng 0 st . anin 25,30l. 00 25.301. 00 2, 108. 42 Z 108. 42 . 6, 700. 00 100. 00 5603 M r gi ni a Fesoci at i on of (bunt i es 6, 700. 00 6, 700. 00 576.67 57&67 6, 343. 33 91,66 5605 TW n County Peg Chanter of Oarder ce 6.92O. 00 6,92C. 00

3,89& 00 sssss 42,878. 00 91.66 5606 M. Fbger s avel opnent Part ner shi p 46.776. 00 46, 776. 00 3,898. 00 . 00 . Eig 4, 123. 00 100. 00 5607 Saul hvest VA 116 4, 123. 00 4, 123. 00 . 3, 898. 00 100.00 5608 Fani I y lim,oir ce Clant er 3,898. 00 &898. 00 5,000. 00 100. 00 5611 Fr i es R9cr eat i on Cent er 5, 000. 00 5, 000. 00 .

ssss 2,000. 00 100. 00 5617 Ar t s (Conti I Z000. 00 2,000. 1.250. 00 13,750. 00 91.66 5619 Tva n aunty Free Clinic l5,000. 00 i5,000. 00 1,25O. 00 . 00 .00 1,250. 00 100. 00 5620 Eta n Injury R9search 1, 250. 00 1,250. 00 5,000. 00 100. 00 5872 Raedi ng Aim i ca 5, 000 00 5,000. 00 . 2, 500.00 5,000. 00 66.66 5623 Tvi n Gaunt y Uti t ed Viiy 7,5W. 00 7 , 500. 00 2, 500. 00

. Eig sssss 1,000. 00 100.00 7003 09r1 i f i ed Ebard Tr ai ni ng 1, 000. 00 1,000.00 . 00 2000. 00 100. 00 9085 0. ossr cads I nst i t ute 25,000.00 25,000. 00 . 1. 500. 00 . 00 . 00 9090 a.64 I nst i t ut e of liver nnent 1, 500. 00 1, 500. 00 1, 500. 00 ** Boar d Cf Smervi secs - 355, 625. 00 355. 625. 00 73, 591. % 73, 591. 06 sss 282, 033. 94 79.30

11020 "" Board Cf acetyl sor s ** 11000 '' R3gi anal Vatter Rci act ** 11040 " 0 adevi I I e/ tranberr y S9ver " 11060 ** 0 adevi I I rd tranber ry lAtier ""' 11070 ** Art Red Vilt er Ft oj ect "" 11075 Ed t 19 11080 ** Arodl avn awer Roj ect 11085 Ed t 1 11090 " Fancy Gap Vatter ** 11095 Cent r al Feist age 282, 033. 94 79.30 Legi sl at i ve 355, 625. 00 355,1E25. 00 73, 591. 06 73, 591. % . 00

ei 04/ 2017 *EL060* CAFFELL CONY Pat 11 FIND if- 100 - Sip- W.ner al Fund* Ben 11FE SAAR? 11 kE 10:29 -DETAI L- 7/ 01/2017 - 7/3112017 -DET Al L- MOCR ELCCET *FR arfair Y- T- 0 EN:LIEWN:E LN3CLIAERD Arfir CMCII FT1CN MGM PM1N1 ALIN' ACM PM1N1 MAKE FEAR N

12C00 * aver al & Fi nanci al ;dna n * 12010 " aunt y Fair - 1C00 aunt y Fair 80, WO. 00 80, O. 00 895.00 895.00 .00 79.105. 00 98.88 6011 Fá r sponsershi ps 10, ODO. 00 10, ODO. 00 . 00 . 180 .180 10, WO. 00 100.00 - aunt y Fai r - 90, ODO. 00 90, WO. CO 895.00 895.00 . 180 89, 106. 00 99.00

12020 *" aunt y ;dna ni st rat or *" 1001 ail ar i es and Vliges 317,39Z 00 . 317, 392. CO 24, 044. 86 24,044. 86 293, 347. 14 92. 42

1007 tnnual Pcnus 433.00 433.00 . 8 433.00 100. 00 2001 fl(r1/4 23 400. 00 23, 400. 00 1, 749. 68 1. 749. 68 21, 650. 32 92.52 2002 ' F6 35,548. 00 35,548. 00 2, 917. 46 2, 917. 48 32,630. 54 91. 79 2006 ' F6 I nstrance 4, 158. 00 4. 158.00 341.24 341.24 3, 816. 76 91.79 2039 Lhenpl oynent Insurance 182. 00 182. 00 . 00 . 00 182.00 100. 00 2010 Fbal t h I nsur arose 38, 506. 00 38, 506. 00 6. 750. 01 6, 750. 01 31. 755. 99 82.47 2011 VI* ker s' Cbnpensat I on 288. 00 256.00 232.79 232.79 53.21 18.60

3005 Kti nt enance of Eqti pork 2. WO. 00 2, ODO. 00 17a57 170.57 8888888 1,829. 43 91.47

6101 8 ect r i cal &rvi nes 2, 500. 00 2,500. 00 47992 47992 8 2,020. 08 60. 60 5201 Fbst age 300.00 300.00 .00 .00 300. 00 1.00 5203 Tel ephone 2. 080. 00 2, 080. CO 281.85 281.85 1, 798. 15 56.44 5305 \. thi cl e !nut ance 2, 200. 00 2. 200. CO Z 169. 72 2, 189. 72 10.28 .46 5401 CfficeSpiplies 5, WO. 00 5, ODO. 00 15&04 156.04 4, 843. 96 %.87 5406 %/ski cl e appl i es, Fuel & liki nt . 2, WO. 00 2, ODO. 00 156.33 156.33 1, 843. 67 92.18 5504 Travel apenses 3, WO. 00 3, ODO. 00 .00 . 00 3, WO. 00 100.00 5801 a I eS and kentershi ps 2, WO. 00 2, WO. 00 .00 . 00 2, WO. 00 100.00 7002 Cf f i ce Equi pnent 1, 500. 00 1, 500. 00 47.48 47.48 1, 452. 52 %.83

- aunt y Adak ni st r at cr "* 44Z485. 00 44Z 485. 00 39, 517. 95 39, 517. 95 8888 888 402, 967. 05 91.c6

12022 ** FLnian Fesources ** 12025 ** F nance Depart nent *I'

1001 Sel an es and Vages 166, 669. 00 l65,669. 00 12, 597. 82 12, 697. 82 A 153, 071. 18 92.39

1007 Ftenual limn 325. 00 325. 00 .00 . 00 .s 325. 00 100. 00

2001 fl(r1/4 11,76s. 00 11, 765. CO 875.10 875.10 A 10, 889. 90 92. 56

2002 WS l8,555. 00 18, 555. CO 1, 528. 54 1, 528. 54 .s 17, 026. 48 91.76

2006 'vs- I nsur ance 2, 170. 00 2,170.00 178.78 17&78 .s 1, 991. 22 91.76

2007 \FS 1-Ybrid D saki I i ty 21Z00 212. 00 .00 .00 's 212.00 100.00 2009 Lhenpl oynent I nsur ance 182. 00 182. 00 Z69 2.69 179. 31 98. 62 2010 Heal t h Insurance 21,590. 00 21,590. 00 3. 782.40 3,782. 40 17, 807. 60 B2.48

2011 Vdr kers Gonpensat I on 149. 00 149.00 121.28 121.28 AAA 27.72 18.60

5101 8 ect r i cal Ser vices 1, 300. 00 1,300. 00 279.29 279.29 .s 1, 020. 71 78.51

5201 Ftist age 4, 700. 00 4,700. 00 .00 . 00 .s A 700. CO 100.00

5203 Tel econeuni cat i ons 1,745. 00 1,745. 00 151,00 151.00 .s 1, 594. CO 91.34 5401 Cf f i ce &pp i es 3, 700. 00 3, 700. 00 17t92- 17t92- 3, 871. 92 104.54

5504 Travel - apenses 1,300. 00 1, 300. CO . 00 .00 .s 1. 300. CO 100. 00

5801 Cues & %neer shi ps 600.00 600. 00 . 00 .00 e 600. 00 1W. 00

7001 Cupola- Equi p & Account i ngS, 'stem 29, 500. 00 29, 500. 00 18, 629. 00 18. 629. 00 .s 10,871. 00 36.85

7002 Cf f i ce Equi pnent 950.00 950.00 .00 .180 .s 950.00 100.00

** R Fiance Capart nent *I' 264.412. 00 264, 412. 00 37, 973. 98 37, 973. 98 A 226, 438. 02 85. 63

8/04/2017 *GL060* 05M:11 CaNTY PAGE 12 FI.J0 #- 100 ** Exp (liner al Fund** 13•FEN:1 MEE SAIRI' IRE 10:29 -DETAI L- 7/01/2017 - 7/31/2017 -DETAI L-

ANCR PRIR OFFENE Y- T- D ENCIIEWN:E LN3CLMEERD 1Yr, PCC14 CaCIR PTI 04 MONT MONT MONT MONT MONT EVOKE R3v14 N

12030 Fi nance apart nent 12040 "" Legal 93r vi CeS ** 1117 anpensal i on of aunty A or ney 75, 000. 00 75, 000. 00 .00 .00 .00 76 000. 00 100.00 ** Legal 93rvi ces ** 75, 000. 00 75, 000. 00 .00 .00 .00 75, 000. 00 100.00

12050 ** Tour i sm** 1001 Sal ar i es 38129. 00 38, 12a oo 2, 885. 94 Z 885. 94 35, 243. 06 92.43 1003 Sal ar i a and *les Part-tins 30. 000. 00 30, OCO. 00 Z 625. 92 2, 625. 92 27, 374. 08 91.24

1007 Pmual Emus 271.00 271.00 .00 . 03 sss 271.00 100.00 2001 Fl Gdi 5, 217. 00 5.217. 00 421.81 421.81 4, 795. 19 91.91 2002 NA'S 4.271. 00 4, 271. 00 350.16 350.16 3, 920. 84 91.50

2006 \ FS I NIP:Phil 500.00 500. 03 4G 96 40. % sss 459,04 91.80 2009 Lhenpl oynent I nsurance 217.00 217.00 35.37 35.37 181.63 83.70 2011 Vdr ker s Cbnpensat i on 61.00 61. 03 49.65 49.65 11.35 15.60

3007 Pdvert i si ng 4, 500. 00 4, 500. 03 .00 .00 sss 4, 500. 00 100.00 5101 13 ect r i cal and ces 3, 500. 00 3. 500. 03 154.39 154.39 3, 345.61 95. 58 5103 I After and aver 800.00 8. 00 .00 . 03 800.00 100. 00 5201 FOst azie 1, 000. 00 1, 000. 00 .00 .00 1,000. 00 100. 00 5203 Tel Atone 975. 00 975. 00 212.99 212.99 762.01 78.15 5401 Cf f i ce Scipl i a 2, 000. 00 2, 000. 00 . 03 .00 2,000. 00 100.00

5408 \ elk cl e awl i a, Fuel & kb nt . I, oca oo 1, coo. 00 473.78 4778 §sssss 526.22 52.62 5504 Tr avel Expense 1, oca oo 1, 000. oo . 03 .00 1, 000. 00 100. 00 5616 Masi t e Pat i vi t i a 750.00 750.00 . 03 .00 750.00 100.00 5801 Fr of essi onal av & %toter shi p 503.00 500.00 .00 .00 500.00 100. 00 6014 Prti san Oaf t s 12, OCO. 00 12, 000. 00 1.215. 87 1, 215. 87 10, 784. 13 89.86 7002 Cf f i ce Equi pnent 1, OCO. 00 1, 000. 00 .00 .00 1, 000. 00 100. 00 9000 Tourist I nf or mit i on ant er 5,400. 03 5, 400. 00 .00 .00 5, 400. 00 100.00 9020 CUI t ur al hbr i t age Conti ssi on 10,000. 03 10, 000. 00 833.33 833.33 9, 166. 87 91.66 9030 annuni t y Brent s 12,000. 03 12, 000. 00 .00 .00 12, 000. 00 100.00 9055 Chest nut (Seek ahinal of t he Prt s 4, 000. 00 4, 000. 00 .00 .00 4, 000. 00 100.00 9075 O3r rol I Cbunt y Et °chore Z000. 03 2, 000. 00 .00 .00 2, 000. 00 100.00

- Ti sm** 141, 091. 00 141, 091. 00 9, 300. 17 9, 300. 17 sssssssssss 131, 790. 83 93.40

12070 ** I nf ornat i on Technol ogy ** 1001 Sal ari es and WOES 188, 890. 00 188, 890, 00 14, 218. 78 14, 218. 78 174, 671. 22 92.47 1007 Prinual Etnus 416.00 416.00 .00 .00 416.00 100.00 2001 R Gri 13, 520. 00 13,52O. 03 9838 980.38 12, 539. 62 92. 74 2002 WS 21, 155. 00 21,155. 03 1, 725. 22 1, 725. 22 19, 429. 78 91.84

2006 WS - Insurance 2, 475. 00 2.475. 03 201.80 201.80 liall Z 273. 20 91.84 2007 \FS - hybrid El sabi I i t y 440.00 440.00 .00 . 03 440.00 100. 00 2009 Lhenpl oynent Insurance 185.00 185.00 .00 .00 1800 100. 00 2010 1-bal t h Insurance 36, 815. 00 36 815. 00 4, 918. 36 4. 918. 36 31, 896. 64 86.64 2011 Vdrkers Comensat i on 1, 570. 00 1,570. 03 1, 277. 90 1, 277. 90 292.10 18.60 2013 Training 5, OCO. 03 5, 000. 00 .00 . 03 5, 000. 00 100.00 3005 kb nt enaice of Equi pnent 40, OCO. 03 40, 000. 00 699.98 699.98 39, 300. 02 98.25 5101 13 ect r i cal 93r vi ces 900. 03 900.00 434.54 434,54 465.46 51.71 5201 R:st age 250.00 250.00 . 03 .00 250. 03 100.00

5203 Telephone 3, 100. 00 3, 100. 00 265.60 265.60 §§§§§§§§§ 2,834.40 91.43

8/04/2017 * a060* 1tCflNIY PACE 13 ELK)/V 100 ** Bcp - Ganef al Fund - E>F1310 ILFE &WRY 11 AE 10:29 -DET Al L- 7/ 01/ 2017 - 7/ 31/ 2017 -DET AI L-

MilCR EUXET AFFR CLFFE41 Y- T- 0 ENI1ER442E 1143421.MEFED % A:fait DEEM 171 CN *OM /WM AMIN1 *UM MAME R31111N

** I dor nat ion Techncl cgy ** 5491 Cf f i ce &AEI i es 6 000. 00 6, 000. 00 .00 .00 6 000. 00 100.00 5408 Fuel 250.00 250.00 .00 .00 250.00 100.00

5504 Travel - Expenses 2, 000. 00 2, 000. 00 .00 .00 §§§ 2, 000. 00 100.00 . 5801 Kiteshi ps, Li censes, ()art i f i cat i cns 3, 000. 00 3, 0011 00 .00 .00 8 3, 000. 00 100.00

6012 Li tenses/ SI t my e Ltdat es 16, 500. 00 16, 500. 00 A 321. 00 4, 321. 00 § 12, 179. 00 73.81 7002 Cf f i ce Egul anent 1,000.00 1, 000. 00 .00 .00 1, 000. 00 100.00 8000 VAnsi I & Vdtsi t e Act i yi 1 i es 500 00 500.00 .00 .00 500.00 100.00 9303 Mehl nay and Equi anent 105, 000. 00 105, 000. 00 . 09 . 00 105, 000. 00 100.00 8030 Wr el ess Internet Access 7, 000. 00 7, 000. 00 650.14 650.14 6, 349. 86 90.71

** 1 Monist i on Technol cgy ** 455 966. 00 455, 966. 00 29, 693. 70 26 693. 70 §§§§ 426, 272. 30 93.48

12075 - VIZ Gavel opnent ** 3005 Ecki anent N nt enance 500.00 500.00 .00 .00 .00 500.00 1000 5491 Gf ce Sppl i es 1, 000. 00 1. 000. 00 .00 .00 .00 1. 000. 00 100. 00 5103 deans 1, 000. 00 1, 000. 00 .00 .00 .00 1, 000. 00 1000 5406 Ftst ng 1, 000. 00 1, 000. 00 .00 .00 .00 1, 000. 00 1000 6012 SI tun e and Li canes 2, 500. 00 2, 500. 00 .00 .00 .00 a 500. 00 100.00 8007 Mr chief e 1,500.00 1, 500. 00 .00 .00 .00 1, 500. 00 100. 00 ** VIE Cevel °anent ** 7. 500. 00 7, 500. 00 .00 .00 .00 7, 500. 00 100.00

12090 ** Cbrmissi oner of the Fbvenue • • 1001 ad ar i es and 1/11ges 251, 990. 00 251, 990. 00 20, 249. 50 20, 249. 50 231, 740. 50 91. 1007 AnnualEt nus 700.00 700. 00 .00 .00 700.00 100.00 2001 Fl IDA 17, 300. 00 17, am oo 1,388. 47 1,388. 47 15, 911. 53 91.97 2002 WS 28, 225. 00 28, 225 00 2, 228. 66 2,228. 66 25, 996. 34 92.10 2006 \FS I nsurance 3,305. 00 3. 305. 00 260. 67 260. 67 3044. 33 92.11

2007 *Slitrid Dsability 330.00 330.00 .00 .00 §a§§§§ 330.00 100. 00 2009 lhenpl oynent Insurance 245.00 245.00 39.04 39.04 205. 84. 06 2910 Hsal t h Insurance 60, 744. 00 60, 744. 00 5 088. 04 5, 088. 04 55.G55. 91.62 2911 Vdr kers Qmpensat i on 1, 335. 00 1, 335. 00 1, 086, 62 1, 086. 62 248.38 18.60 3002 R of essi onal &sr vi ces 13, 500, 00 13, 500. 00 152.83 152.83 13, 347. 17 98.86 3005 NIS ntenance of Egui anent 1, 900. 00 1, 900. 00 .00 .00 1,900. 00 100. 00 3007 Adver t I si ng 500.00 500.00 .00 .00 500.00 100. 00 4001 [Ma R ecessi ng 7, 600. 00 7, 600. 00 .00 .00 7, 600. 00 100.00

5101 El ect ri cal &aryl ces 3, 600. 00 3. 600.00 821.65 821,65 §§§§§§§§ 2,779 35 77.17 5201 Fbst age 1, 500. 00 1, 500. 00 .00 .00 1, 500. 00 100. 00

5203 Tel ephone Sac yi ces 1, 375. 00 1, 375. 00 100,66 100.66 §§ 1,274. 34 92.67 5305 Vali cl e I nsur are 476.00 476.00 473.78 473. 78 2.22 .46

5491 Gf i ce &pal i es 6. 000. 00 6, 0011 00 18t58 181,58 §a 5, 818. 42 97 5408 MAI el e Mii nt enance 500.00 500.00 .00 .00 50)00 100. 00 5409 Fuel 750.00 750,00 21.8e 21,88 728.12 97.08 5501 Travel -All nage 750.00 750,00 86.76 86.75 663.24 8&43 5801 WA and abseil pt i ons 2, 0011 00 2, 000. 00 .00 .00 2,000. 00 100.00 7002 G f i ce &Ai anent 4, 600. 00 4. 600. 00 .00 .00 4. 600. 00 100.00 7003 Tr ai ni ng 2, 500. 00 2, 500. 00 .00 .00 2, 500. 00 1000

** Gni ssi oner of the Fbvenue - 411, 725. 00 411, 725. 00 32, 180. 14 32, 180. 14 §§§§§§§ 379, 544. 86 92.18 8/ 04/ 2017 GeFRELL OCLIVFY PACE 14 FIJEI it- 100 ** Exp - Genet al Fund • • 11.FE 11I€ 10:29 -DET AI L- 7101/ 2017 - 7/ 3112017 -DETAI L-

ANCH BIGET PFRR CUTENI" Y- T-D BiLLAEFONEE LN3J1fitEFED PeCrIt CESOR Fri CN pm:111r AWINF pm:111r pno.Nr MANI EALPFCE FEAR N

12100 • Real Est at e Apprai ser ** 12110 •• Raassessnent ** 12130 ** Treasurer ** 1001 ar i es and Vtlges 224, 620. 00 224, 620. 00 16. 964. 98 16, 964. 98 207, 655. 02 92.44 1007 Annual Ebnus 650.00 650.00 .00 .00 650.00 100. 00 2001 R CA 16. 060. 00 16, 060. 00 1, 206. 92 1. 206. 92 14, 653. 08 92.48 20CQ 25 160. 00 25, 160. 00 2, 058. 40 2, 058. 40 23, 101. 60 91. 81 2006 WS I new ance 2, 945. 00 2, S45. 00 240 76 240.76 2, 704. 24 91.82

2009 Lherp oynent I nsurance 230.00 23000 38.15 3815 ssssss 191.85 83.41 2010 Heal t h I nstr ance 48, 075. 00 48, 075. 00 4, 032. 04 4, 032. 04 44, 042 96 91.61 2011 Wrkers Cbnpensat on 205.00 205.00 16686 166.96 38,14 16.60 3005 IL nt erimoce of Equi pnent 3, 500. 00 a 500. 00 911.24 911.24 Z 588. 76 73.96 3007 ANert si rig 1, 000. 00 1, 000. 00 38,13 38.13 961.87 96.18 4001 Data Rocessi rig 5 COO. 00 5 000. 00 .00 .00 5 COO. 00 100,00 5101 Btri Ser vi ces a 300. 00 3, 300. 00 743.01 743.01 2, 556. 99 77.48 5201 ftstaJSarvices 2o, 030. 00 20, 000. 00 .00 .00 20. 030. 00 100. 00

5203 Tel ephone &r vi ces 1, 075. 00 1. 075. 00 49.67 49.57 ssssssss 1, 025. 33 95.37 5400 Tax Ti cket s 9. 000. 00 9, 000. 00 .00 .00 9, 000. 00 100.00 5401 E nder s 500.00 500.00 .00 .00 500.00 100.00 5402 GficeSpIies 7, 000. 00 7, 000. 00 29.50 29.50 6 970. 50 99.57 5801 Cues and Aspect at i on Unbar shi ps 1, 000. 00 1, COO. 00 .00 .00 1, Cat 00 100.00 7002 Cf f i ce Equi pnent 5, 000. 00 5, COO. 00 .00 .00 5, 000. 00 100.00

** Treasurer ** 374, 320. 00 374, 320.00 26, 479. 66 26, 479. 66 ssssss 347, 840. 34 92. 92

aner & R nanci Adni n 2, 262, 499. 00 2, 262, 499. 00 176, 040.60 176, 040. 60 .00 2, 086, 458. 40 92.21

13010 ect or al Eter d ** 1001 Sal ari es and Vtlges of Board 8, 425. 00 8, 425. 00 648.00 648. 00 7,777. 00 92 30 1002 0:cp. of Cf f ter s of B ect on 28, 500. 00 26 500. 00 570.00 570.00 27, 930. 00 9&00 1003 Cbnpensat i cn of &hoot CUst odi ans 670.00 670.00 .00 .00 670.00 100.00

1004 Gam. of \tit ng kibchi ne CUst odi are 6 250. 00 6 250. 00 .00 .00 sss 8,250. 00 100.00

2001 FICA 645.00 645.00 n 15 93.15 .s 551.85 855

2011 Vdr kers' Cbnpensat i on 8. 00 8.00 6.51 6.51 .s 1.49 18.62 3004 \UingMctinekntenaice 11, 500. 00 11, 500. 00 .00 .00 11.500.00 100. 00 3007 Akertising 5500 550.00 .00 .00 550.00 100.00

5201 Fost age 700.00 700.00 .00 .00 Sss 700.00 100.00 5401 Cf f ce appl i es 12, 500. 00 12, 500. 00 157.60 167.60 12, 332.40 98.65 5501 Travel - I eage 1, 600. 00 1,600. 00 .00 .00 1,600. 00 100. 00

5504 Travel Bpenses Z 200. 00 2,200. 00 .00 .00 Sss 2,200. 00 100.00 5801 Ctes and abscr pt ons 200.00 200.00 .00 .00 200.00 100.00

7002 Cf f i ce Equi prient 1, 000. 00 1, 000. 00 .00 .00 ss 1, COO. 00 100.00 8001 bachi nay and Equi prent 5, 000. 00 5, 000. 00 .00 .00 5, COO. 00 100.00

8032 Rent 950.00 950.00 .00 .00 ss 950.00 100.00

9030 Tr ai ni ng of Cf f cer s 3,500. 00 3. 500. 00 .00 .00 's a 500. 00 100.00

** B ect oral Boar d** 86, 198. 00 86, 198. 00 1,485. 26 1. 485. 26 s 84 712 74 98.27

13020 " Regi st r ** 1001 SS an i es and Vilges 82. 720.00 82, 720. 00 6,264,44 6264.44 .00 76,455. 56 92.42 2010 ItteJCR 5501 5402 5401 RED 3007 2011 2009 2006 20C2 2001 1007 5801 5504 5201 5101 3005 2011 2001 1007 1004 5201 5203 3005 2010 2009 2006 2002 1003 1002 1001 5415 5401 5293 7002 1003 2009 2001 8/ 04/2017 21010 21000 18550 21020 ACCTir it- 100 ``Bp-CILneralFund ** 13widerBeard- ** Fegistrar`• `` 0raid(burl*' 0 ectricd&n - Cif iceSipples Travel Bpenses Travel -ttlInage ** 0rctit[Curt- Fl CA Annual Bonus del 1hInsurance V& kers'CeneensationInsurance WS Telephone SsrvicesandFaxtine Of iceEqualpnent Jury MAkiyemit n (butStstern** Se ariesandVeges - 0strictCourts all Fbst alServices Annual Ebnus Advert 1sing Mti ntenanceofEcitident I* r1,ofEquipned I' Fegidrar** Lhenpl oynerttInsurance Dies andStbscriptons VIE kers'anpensationInsurance WS Insurance Tel echoneServi R DA Se the* oynentInsurance Fbst age Fear thInsurance WS Insurance WS Cif iceapries Se hi scelIaneous them:1 Dined1nsur Fur nitureandBeicoed HCA 1:29:11 PE04 di di ar ** Rtgistrar'' *0060* i esandWgesPartTine es andlieges-JuryCbmtission es andVeges-Jurors -DETAI L- ices ce ces once 7/ 01/2017- 207, 87400 121, 676.00 DQU'J] 1LFEsue.ipRe 42, 841.00 84, 497.00 6, 864.00 6, 256.00 4 501100 6, 864.00 *CUT 9, 265.00 4, 798.00 2, 000.00 2, 000.00 8, 000.00 EUIET 1. 800.00 1, 200.00 1, 700.00 1, 850.00 1, 084.00 3, 125.00 t 000.00 1, 265.00 400. 00 21700 5. 00 300.00 300.00 250.00 250.00 200.00 61Z00 108. 00 561.00 754100 750.00 250. 00 46.00 74 00 46.00 39.00 46.00 OaNTY 7/ 31/2017 207, 874.00 121. 676.00 64, 497.00 42, 841.00 6, 864.00 6, 256.00 9. 265.00 4, 798.00 4, 500.00 6, 864.00 3. 125.00 2, 000.00 2, 000.00 8, 000.00 1, 265.00 1, 800.00 1,200. 00 1, 00000 1, 700.00 1, 850.00 1, 084.00 PACINT PPM 400.00 300.00 300.00 217.00 612.00 561.00 500.00 750.00 750. 00 250.00 250.00 250. 00 200. 00 108. 00 46.00 74.00 46.00 39.00 400 10, 395.64 4, 524.36 8, 910.38 anew 3, 224.96 PRO.NT 233.80 576.34 760. 10 473.76 383.94 217.36 574.17 391.30 78.46 60.23 45.76 21.20 88.93 31.74 4.00 2.85 1.43 .00 .00 . 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 00 10, 395.64 8, 910.38 4, 524.36 3, 224.96 MOM 576.34 760. 10 473.76 391.30 233.80 574.17 383.94 Y- T-0 217.36 60.23 78.46 45.76 31.74 21.20 88.93 4.00 2.85 1.43 .00 . 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 00 00 00 -DETAI L- KLAERKE LleaKEEFED *CUT 11 IE10:29 .00 .00 00 oo SSSSna ais alliaSSSSII .sSSalaSSIs SISs. S 112, 765.62 &UWE FEAPI 197, 478.3694.99 59, 972.6492.98 39, 616.0492.47 PACE 15 6, 4, 421.54 2, 891.20 6, 289.8391.63 8, 000.00100.00 4, 406.70 Z 000.00100.00 2, 000.00100.00 8. 504.93 1, 243.8098.32 1, 800.00100. 1, 200.00100.00 1,3l6. 06 5, 1, 00000100. 1, 850.0010(100 400.00 100.00 750.00 100.00 250.00 100.00 250.00 10(100 250.00 100.00 287. 6691.60 612.00 100.00 515.24 91.84 750.00 100.00 7U. 2492.42 300.00 10(100 200.00 100.00 296.00 98.66 282.64 56.52 217.00 100.00 995.10 91.79 108. 0010(100 4&00 IOGOO 44 5796.89 13.77 18.60 41 1593.80 7.26 18.61 91.84 92.51 98.25 92.67 91.79 77.41 % N

6/04/2017 • th060* CAFFELL CCLITY PACE 16 RN:I rt- 100 • • E9 - General Fund" TLFE 9-AURY 11 NE 10:29 -DETAI L- 7/ 01/ 2017 - 71 31/ 2017 -DETAI L-

Euxu *FR CU:1W Y- T- D EN:11.41RANCE LND/18831ED % ACCT# CESCR171CN A'.41Nr1/4 A'.41Nr1/4 Anon *UM ACLNI BALANCE REM N

- CI st ri ct Cbtrts ** 2011 Vdr ker s thnpensat i on 7.00 7.00 5.70 5. 70 1.30 18.57 3005 Eciti pined Nli nt enance 3, 300. 00 3, 300. 00 84.83 84,83 3, 215. 17 97.42 5101 B ect r i cal Services 9, 000. 00 9, 000. 00 2 038. 23 Z 038. 23 888 6. 961. 77 77.35 5201 Fbst al Ser vice 100 00 100.00 .00 .00 100. 00 100. 00 5203 Tel ephcne Ser vice 1, 265. 00 1, 265. 00 89.98 89. 96 1, 175. 04 92.88 5401 Cif i ce awl i es 50(100 5.00 .00 . 00 5.® 100.00 5504 Travel Egeenses 250.00 250.00 .00 .00 25000 100.00 5801 Rbl i cat i ores 315.00 315.00 .00 .00 88888 315.00 100.00 7002 Fir ni t ore and Egti pried 750. 00 750.00 . 00 .00 750.00 100.00

** 0 st r i ct Cbtr t s ** 24, 145. 00 24. 145.00 Z 218. 72 2, 218. 72 88 21, 926. 28 90.81

21025 - Juveni I e thur t - 3005 Egui pied Kiri nt enance 2, 500. 00 2, 500. 00 180. 27 180.27 . 00 2, 319. 73 92.78 5101 B ect ri cal 82(vices 5, 000. 00 5, 000. 00 1, 106. 13 1. 106.13 .00 3,8.87 77.87 5201 Fbst al Ser vice 1, 000. 00 1, 000. 00 .00 . 00 .00 1, 000. 00 100.00 5203 Tel ephcre 82( vi ce 300.00 300.00 89.73 89.73 .00 210.27 70,09 5401 Cif i ce add i es 5.® 5.® 00 00 .00 5.® 100.00 5801 Rbl i cat i one 5.® 5.® .00 . 00 .00 5.® 100. 00 7002 Fir ni t ure and Equi pried 1, 000. 00 1, 000. 00 .00 . 00 .00 1, 000. 00 100.00 ** Juveni le (bit " 10, 800. 00 10, 800. 00 1, 376. 13 1, 376. 13 .00 9, 423. 87 87.25

21030 - Iterj st r at e ** 5101 B ectri c 82( vice2, 000. 00 2, 000. 00 458.24 458.24 . 00 1, 541. 76 77.08 5203 Tel ephone Services 1, 065. 00 1, 065. 00 104,74 104.74 . 00 960.26 90.16 5401 GA i ce 40 i es 300.00 300. 00 .00 .00 . 00 300. 00 100. 00 5801 Res and theiscr i pt i ons 150.00 150.00 .00 .00 .00 150. 00 100.00 - Nlirj st rat e • • 3, 515. 00 3, 515. 00 562.98 562.98 .00 2 952. 02 83.98

21060 - G er k of CI r cti t Cbtr t - 1001 &I ari es ard VlIges 258, 490. 00 256 490. 00 19. 523. 36 19, 523. 36 238. 966. 64 92.44 1004 Woes, Local , Tenporary . 00 .00 1,1O2. 00 1, 102. 00 1, 102. 00- 100. 04 1007 Annual Ebnus 704.00 704.00 . 00 .00 704. 00 100.00 2001 AC'‘ 18, 657. 00 18, 657. 00 1, 485. 70 1, 485. 70 17, 171.30 92.03 2002 \FS 28, 950. 00 28, 950. 00 2,368. 86 2, 368. 86 26, 581. 14 91.81 2006 \FS I nsurance a 386. 00 3,386J00 27t08 277.08 3, 108. 92 91.81 2007 \RS I-ybri d 0 sabi I i t y 137.00 13T00 .00 .00 137. 00 100. 00 2009 Usend vinent I nstr are 22a 00 228. 00 46. 36 46. 36 181.64 79,66 2010 Neal t h I nsurance 51, 516. 00 51, 516.00 4, 310. 36 4, 310. 36 47, 205. 64 91.63

2011 Ydr kers' COnpensat i on 233. 00 23 00 18a65 1865 I888 43. 35 18.60

3005 KIS at enance of Erni pnent 1, 000. 00 1, ow. oo 54.84 54.84 8 945. 16 94. 51 3006 Copy %chi ne Nei at enance 15. 000. 00 15, ow. oo . oo 00 15, 000. 00 100. 00

3009 Aul t i ng 11, 000. 00 11, 000. 00 .00 .00 .88 11, ow. ao 100. 00 3010 Dectrient I nagi ng 15, 500. 00 15, 500. 00 -00 .00 15,50O. 00 100.00 5101 B ect r i cal Services 14, 000. 00 14, 000. 00 3, 13280 3. 132 80 .88 10, 867. 20 77.62

5201 Fbst al Ssr vice 8, 000. 00 8, 000. 00 2, 494. 75 2, 494. 75 .8 5, 505. 25 68. 81

5203 TeA ephone Ser Vice 800. 00 600.00 138.77 138.77 .8 461.23 76.87

5400 Cbpi er Slept i es 1, 000. 00 1 .00 .00 .00 .8 1, 000. 00 1000 8/ 04/ 2017 GoFFCLL CONN PACE 17 RID If- 100 Exp - aner al Fund** EXPSE1 ILFE SAWA' 11 I% 10:29 -DETAI L- 71 01/ 2017 - 7/ 31/ 2017 -DET AI L-

BILDIT *FR aFfEN1 Y- T- D acuffsencE LNEKLM1,031E0 % ACGTit IlESCR Pll 04 twa AUNT AUNT- AUNT- ttO.Nr PAANZE mi N

** CI er k of Crest Court ** 5401 Gf i ce appl i es 4, 500. 00 4 500 00 1.55 1.55 .00 4,498. 45 99.96 5415 hi scel I aneous 6, 000. 00 6, OCO. 00 20.45 2a 45 .00 5, 979. 55 99.65 5418 Rec d Et oks 4.00 4,00 .00 .00 .00 4. oca 00 100.00 5501 Travel -All eage 2, 600. 00 2,soa 00 .00 . 00 .00 a 600. 00 100.00 7002 Fur ni t ur e and Equi omit 5, 000. 00 5, 000. 00 .00 .00 .00 5, ooa ao 100.00 8003 Oapi t al OP I ay 35 003. 00 35 003. 00 .00 .00 .00 35 000. 00 100.00 9009 Technol coy Trust Gant 6. 340. 00 6, 340. 00 .00 .00 .00 8 340. DO 100. 00 ** CI er k el 0 rcui t Court ** 491, 84t 00 491, 84t 00 35, 148 53 35, 146. 53 .00 456, 694. 47 92 85

** Court System** 594, 798. 00 594, 798. 00 43, 828. 72 43, 828. 72 .00 550, 969. 28 92.63

22000 ** anmA t y & M c Vlit ness - 22010 - afolonveal t h' s A t or ney - 1001 931 ar i es and lieges 429, 572.00 429, 572. 00 32, 445. 02 32, 445. 02 397, 126. 98 92 44 1004 Midas. Lori, Tenpor ary 2, ooa 00 2, ooa 00 1, 330. 00 1, 330. 00 670.00 3 50 1007 Innual %is 650.00 650.00 .00 .00 650.00 100. 00 2001 R G4 30, 725. 00 30, 725. 00 2, 386. 23 2,386. 23 28, 338.77 92.23 2002 1.PS 48, 112. 00 48, 112. 00 3,936. 68 3, 936. 68 44, 175. 32 91.81 2006 WS I nstrance 5, 627. 00 5, 627. 00 460.46 460.46 5, 166. 54 91.81 2007 VS - I-Vbr i d CI sabi I i t y 37a00 3700 .00 .00 379. 00 100. 00 2009 lheripl ornent I nsurance 239. 00 239. 00 a 35 3. 35 235.65 98.59 2010 Heal t h I nsur ance 70, 904. 00 70, 904. 00 7. 783. 23 7, 783. 23 63, 12a 77 89.02 2011 Vdr kers' anpensat i cn 338.00 338.00 315.81 315.81 72.19 18.60 3005 kir nt enance of Equi Plant 5, ooa 00 5, 003. 00 .00 .00 a 001 00 100.00 5101 13 ect ri cal ar vi ces 1, 800. 00 1, 800. 00 396. 37 3%. 37 1, 403. 63 77.97 5201 Fbst al Sar vi ce 200.00 200.00 .00 .00 200.00 100. 00 5203 Tel ephone Servi ce 800.00 800.00 66.42 66.42 133.58 91.69 5401 Cif i ce appl i es 4, 500. 00 4, 500. 00 .00 .00 4, 500. 00 100.00 5501 Travel -All nage 1, 000. oo 1, OCO. 00 .00 .00 1, ooa ao 100.00 5504 Travel Expense 4, 750. 00 4, 750. 00 .00 .00 4, 750. 00 100.00 5801 Ribl i cat i ons 3, 001 00 3, ow. oo .00 .00 3,000. 00 100.00 5802 Gies and Assad at e Flirter shi ps 1, 500. 00 1, 500. 00 1, 100. 00 1, 100. 00 400.00 26.66 7002 Gonput er Equi pnent 3, 001 00 3, 000. 00 .00 .00 3. 000. 00 100.00 - Gemmel t h' s A t or ney - 614, 146. 00 614, 146. 00 50, 223. 57 50, 22a 57 563, 922. 43 91.82

22020 ** M ct i m1/1/t ness R ogr am**

. 1001 al ary 51, 437. 00 51,437. 00 3, 914. 34 3, 914. 34 8 47, 522. 66 92.39 1003 Par t t i ne Sdl ar y 15, OCO. 00 15, OCO. 00 1, 182. 40 1, 182. 40 13, 817. 60 92.11 1007 Innual Ebrms 165.00 165.00 .00 .00 165.00 100. 00 2001 R G4 5, 100. 00 5, 100, 00 3.94 386,94 4,713. 06 92.41 2002 WS 5,761.00 5, 761. 00 474.94 474.94 5,286. 06 91.75 . 2006 WS I nstrance 674.00 674.00 55.56 55.56 8 618.44 91.75 . 2009 lhenr1 (vent Ins. 91.00 91.00 20.22 20.22 8 70. 78 77. 78 . 2010 I-hal t h I nsur ance 7, 796. 00 7, 796. 00 2, 489. 51 2, 489. 51 8 5, 306. 49 68.(

2011 Vdr kers arno. I ns. 60. 00 6G 00 48.84 48.84 1 11.16 l&60 . 5101 B eat ri cal SXvi ces 120.00 120.00 n 12 23.12 8 96. 88 873

5201 Fbst age and P. 0 Eta ant 50.00 50.00 .00 .00 .8 500 100.00

8/04/ 2017 *1060* ONfal. CONY .-.a 18 FLND it- 100 ** Erb - Omer al Rod ** EAREND THE aftlffbe 11 KE 10:29 -DETAI L- 71 0112017 - 713112017 -DET AI L-

PJm ELCiCET AFFR Cl-FfENI Y- T-D EN21.11ERAFCE INENC1ABER11 Neuf CEECII P1104 AWN* P110/41 ANCINT ANCINT EAUNCE RENA N

** \il ct i m Vet ness FY ogr am** 5203 Telephone 775w 775. 00 1&39 18.39 756. 61 97. 62 5204 Cell ace 900. 00 900. 00 62.79 6279 837. 21 93. 02 5206 I nt er net Sac vi ce 600. 00 600. 00 . 00 . 00 600. 00 100. 00 5404 Cf f i ce Sind i es 15C0. 00 1,5C0. 00 . 1,5C0. 00 100. 00 5501 Nr-lccal 81 I eage 500. 00 500. 00 . 500. 00 100. 00

5504 Subsi st ence Travel 15C0. 00 15C0. 00 . §§§§§§ 1,5C0. 00 100. 00 5801 Ilenbershi p Wes 200. 00 200. 00 . 200. 00 100. 00 5803 V* kshop Rani st rat i on 400. 00 400. 00 . 400. 00 100. 00

** \il cti mWt ness Hogram** 92, 629. 00 9Z629. 00 8, 677. 05 8, 677. 05 lea 83, 951. 95 90.63

** Gunn Pt y c Wt ness ** 706, 775. 00 706, 775. 00 58, 900. 62 58, Ka 62 00 647, 874. 38 91.66

31020 ** &ter i f f **

1001 S31 ar i es and Wines 1,318! 029. 00 1, 318, 029. 00 93, 355. 78 93, 355. 78 .8 1,224, 673.22 92. 91 1002 Orerti ne . 00 . 00 929.28 929.28 929.28- 100. CC- 1003 S31 ar i es and VViges, Part Tine 23, 000. 00 23, 000. 00 1. 483. 50 1, 483. 50 21. 516. 50 93.55 1005 &hod Resat ce (Hi cer 33, 022. 00 33,022. 00 7, 401. 36 7, 401. 38 25, 620. 64 77. 58 1030 H DIA - COJEFEAll CFI 16, 660. 00 1666O. 00 1, 331. 22 1, 331. 22 15, 328. 78 92.1:11 1031 HO1A- RCA 1275. 00 1,275. 00 100. 81 100. 81 1 174. 19 92.09 2001 RCA 96, 807. 00 %807. 00 7, 164. 67 7, 164. 67 89, 642. 33 92. 59

2002 WS 153, 674. 00 153, 674. 00 12, 200. 92 12, 200. 92 88888 141, 473. 08 92.% 2005 LCCA 14, 120. 00 14, 120. 00 16, 557. 00 16, 557. 00 2,437. 03- 17. 25- WS 1 nsurance 18, 000. 00 18, 000. 00 1, 427. 04 1, 427. 04 15 572. % 92.07 2007 WS - Flibi rd D sabi I i t y 300. 00 300. 00 . 300. 00 100. 00 2009 Lhenel oynent I nsur ance 1, 596. 00 1, 596. 00 112.88 112. 88 1, 483. 12 92.92 2010 heal t h I nstrance 301, 446. 00 301, 446. 00 43, 945. 90 43, 945. 90 257, 500. 10 85. 42

2011 V* ker s anpensat i cn 28,975. 00 28,975. 00 23, 584. 10 23, 584. 10 888888 5 390.90 18. 60 2012 Usi f or ns 653O. 00 6,53O. 00 941.76 941.76 5, 588.24 85. 57 3005 Me nt erste Cbnt r act s 24, 000. 00 24, 000. 00 215.56 215.56 23, 784.44 99.10 3007 Advert i si ng 50. 00 50. 00 . 50. 00 100. 00 5101 El ect ri cal S3rvi ces 11,5C0. 00 115C0. 00 2,532. 32 2,532.32 8, %7. 68 77.97 5201 Fbst N Sarvi ce 1, 000. 00 1, 000. 00 . 1, 000. 00 100. 00

5203 Tel ephone S3rvi ce 16, 000. 00 16, 000. 00 1, 485. 01 1. 485. 01 8888 14, 514. 99 90. 71 5305 \Chi cl e I nsur ance 23, 000. 00 23, 000. 00 22 892. 54 22 892. 54 107.46 .46

5401 Cf f i ce Scgl i es 3,470. 00 3, 470. 00 549.26 549.26 .88 Z 920. 74 84.17 5408 Cbsol i ne 100, 000. 00 100, 000. 00 7, 476. 54 7,476. 54 92, 523. 46 92.52

5409 \khi cl e Sippl i es 75, 000. 00 75, 000. 00 2. 775. 91 2,775.91 88 72, 224. 09 %.29 5410 Rd i ce &pp( i es 26, 000. 00 26. 000. 00 1, 720. 89 1, 72G 89 24, 279. 11 93.38 5412 Tti ti on l5,525. 00 15525. 00 l5525. 00 l5525. 00 5504 Travel apenses 10, 000. 00 10, 000. 00 1%.21 1%.21 9, 803. 79 98.03 5801 Cues and Associ at e Ilenbershi ps 1,5C0. 00 15C0. 00 15. 00 15. 00 l485. 00 99. 00 7000 Oxen er Equi pent 10, 000. 00 10, 000. 00 28Z84 282.84 9, 717. 16 97. 17 7005 ainnuni I y FIN i ci ng 1,5C0. 00 1,500. 00 . 1, 500. 00 100. 00 7006 Cr ug Ccg Z001 00 2,0011 00 75 50 75.50 1, 924. 50 %.22

- Sec i f f '• 2, 333. 979. 00 2, 333, 979. 00 266, 278.80 266. 278. 80 888888 2, 067, 700. 20 88. 59

31030 **Nkti cl e nt enance **

8/04/2017 *a060* Gefi;CLL CO-NTY PACE 19 FLIC IT- 100 - EX p- aner al Fund" EWEN:111SE attURY 11 kE 1O29 -DETAI L- 7/ 01/ 2017 - 7/ 31/ 2017 -DETAI L-

Bat /CFR CLAW Y T- D ENDIERPECE 1.143CIMERBD % ACCITt CESZR PT1 CN ACA1NT PACINT MINT MUNE ACA1NT PA_PKE FBA N

"WV cl e Itilii nt enance • • 31040 • * Court room Secur i t y 137par t nent *' 1001 Sal ar i es and Mites 106, 696. 00 106, 696. 00 7, 991. 70 7, 991. 70 98. 704. 30 92. 50 1003 Sal ar i es and Alps Part Ti ne 45, 000. 00 45, 000. 00 3. 562. 00 3, 562. 00 41, 438. 00 92.08

2001 RC4 11, 068. 00 11, 068. 00 839.68 839.68 sss 10, 228. 32 92 41 2002 M;S 11, 950. 00 11, 950. 00 969.64 969.64 10, 980. 36 91.88 2005 LCDN 2, 000.00 2, 000. 00 2, 587.00 2, 587.00 587. DO- 29. 35-

2006 \ITS I nsur ance 1, 398. 00 1, 398. 00 113.42 113.42 sss 1. 284. 58 91.88 2009 Lhenpl oynent I nsurance 393.00 393. 00 48.67 48.67 344.33 87.61 2010 144711 t h Insurance 24. 212 00 24, 212. 00 2, 021. 35 Z 021.35 22, 190. 65 91.65 2011 VUr kers Clonpensat i on 3, 686. 00 3, 686. 00 3, 000. 21 3, 000. 21 685.79 18.60

** Gour1 room Sacur i t y Depart nent - 206, 403. 00 206, 403.00 21, 133. 67 21, 133. 67 ssss 185, 269. 33 89.76

31050 ** Osy Pocor t i ng R our am n 1001 Sal ar i es and Wges 42 074. 00 42, 074. 00 3, 077. 40 3, 077. 40 38. 996. 60 9Z68 2001 RCA a 094. 00 3, 094. 00 225.54 225.54 2, 868. 46 92.71

2002 M;S 4, 712. 00 4, 712. 00 373.38 373.38 sss 4, 338. €2 92.07

2005 LCDN 500.00 500.00 517. 00 517.00 s 17.00- 3. 4E- 2006 M;S I nsurance 551. 00 551.00 43,66 43.66 507. 34 92.07 2009 thane! oynent Insurance 46.00 46.00 .00 .00 4&00 100. 00 2010 likal t h I nsur ance 6, 731. 00 6, 731. 00 564.88 564.88 6, 166. 12 91.60 2011 lAirker s ansensat i on 1, 022. 00 1, 022. 00 831,85 831.85 190.15 18.60 3001 Dug Test i ng 100. 00 100. 00 , 00 .00 100. 00 101100 3015 Cent r act ed Servi ces 4, 000. 00 4, 000. 00 .00 .00 4, 000. 00 100.00

5413 awl i se 150.00 150.00 .00 .00 sssssss 15E 00 100. 00

- OW 14Pcr 4 i Ti9 Roigr am*• 6Z 980.00 62, 980. 00 5, 633. 71 5, 631 71 s 57, 346. 29 91.05

31060 ** H ghvey Saf et y `•

1001 Sal ari es and Vibes 167, 150. 00 167, 150. 00 12 319, 34 12, 319. 34 s 154, 830. 65 92.62 1002 evert i ne 275, 000. 00 275, aoa 00 23 981. 67 23, 981. 67 251, 018. 33 91.27 1003 Sal ari es and Vibes, Part ti ne 15, 500. 00 15, 500. 00 l,521, 00 1, 521. 00 13, 979. 00 90.18 1007 Annual Ebnus 4, 500. 00 4500. 00 . 00 .00 A 500. 00 100.00 2000 Amu* Med Leave 18, 000. 00 l8,000. 00 .00 .00 18,000. 00 100. 00 2001 RC% 33, 734. 00 33 734. 00 2 698. 43 2, 698. 43 31, 035. 57 92.00 2002 \AS 18,721. 00 18, 721. 00 1, 491. 88 1. 491. 88 17, 229. 12 92. 03

2006 \A;S I nsur ance 2, 190. 00 2, 190. 00 174.56 174,56 sssssss 2,015.44 92.02 2007 \A;S 1-147r i d 6.00 00 .00 .00 6.00 101100 2009 lhenpl oynent I nsur arta 225.00 225.00 .00 .00 225.00 101100 2010 Ital t h Insurance 41, 843. 00 41, 843. 00 5, 726. 33 5, 726. 33 36. 116. 67 86.31 2011 VUr ker' s ampensat i on 4, 155. 00 4,l55. 00 a 381. 95 3, 381. 95 773.05 18.60

2012 Ili f urns 13,500. 00 l3.500. 00 .00 .00 sssss 13, 500.00 100. 00 3005 Itti nt enance Cent r act s 22, 000. 00 22 000. 00 .00 .00 22 000. 00 100.00 5401 Of i ce appl i se 5,000. 00 5, aoa 00 73.68 73.68 4,926. 32 98.52 5409 WI cl e suppl i es 18, 000. 00 18, 000. 00 .00 . 00 18,000. 00 100. 00 5410 Pol ice awl i es 35, 000. 00 34, 050. 00 67.02 67.02 33 982. 98 99. 80 5412 Tui t i on 9, 175. 00 10, 125. 00 10, 125. 00 10, 125. 00 .00 .00 5504 Travel &pauses 5, 001 00 5, 000. 00 . 00 .00 5,000. 00 100.00

5801 Dies and Pesoci at e Minter shi ce 1, 000. 00 1, 000. 00 . 00 .00 sssssss 1, 000. 00 100.00

8/ 04/ 2017 QflLcflNly WEE 20 RFD e- 100 " Exp - @nerd Fund " DREW 1LFE 9-114/Rf 1111E 10:29 -DETAi L- 7/01/2017 - 7/31/2017 -DETAI L-

klklat 6LCCET *RR CLFRENr Y- T- D EFILLAERIVI U\13 \a/LEERED % ATM Mal PTI 04 *ELM- AWN AWN MONT AWN MACE FBA N

** H ghvey Saf et y ** 7000 @neuter Egui pnent 5, 000. 00 5, ow. 00 .00 .00 .00 5, 000. 00 100.00 7005 Cbrinuni L y Fel icing 6, oco. 00 6. oco. oo .00 .00 .00 6,ooa oo 1 co. oo 7006 Dug :1 09 7, oco. 00 7, oco. oo .00 . 00 .00 7,000. 00 100.00 8005 Ktt or \ khi cl es 165, 000. 00 165, 000. 00 .00 .00 .00 165 °on oo 1 oo. oo 8011 @pi t al - CI spat ch Rancid& 162, 000. 00 162, 000. 00 .00 .00 .00 162, oo 1 oo. oo ** H ghvay Saf et y ** 1, 034, 699. 00 1, 034, 699. 00 61, 560. 86 61, 560. 86 .00 973. 138. 14 94.05 1* Der f f 3, 638, 061. 00 3, 638, 061. 00 354, 607. 04 354. 607. 04 .00 3, 283, 453. 96 90.25

32020 " \„ bl unteer R re Cedar( nent s " 2005 LCDk 6, 834. 00 6. 834. 00 7, 178.(0 7, 178. 00 344. 00- 5. 03- 3005 Leki cl e I nsur ance 22 oco. 00 22, oco. 00 21, 897. 21 21, 897. 21 102.79 .46 5310 Acci cent I nsur ante 25,458. 00 25, 458. 00 6. 437. 00 6, 437. 00 19, 021. 00 74.71 5601 Hllsville Fl re Dart 113, MO. 00 113 000. 00 28, 250. 00 28, 250. 00 84, 750. 00 75.00

5602 Cana Fire Cept . 80, 000. 00 aa 000. oo 2a 000. 00 20, 000. 00 . 8 6Q 00Q 00 75.00 5604 Laurd rock Are E(. 51, 000. 00 51, 000. 00 12, 750. 00 12, 750. 00 38. 250. 00 75.00 5605 Forest fl re Ser vice16, 500. 00 16, 500. 00 .00 .00 16, 500. 00 100.00

6000 Cal I s- Q her Dapart rent s 65, 000. 00 65, 000. 00 5, 416. 67 5, 416. 67 . 8 59, 583. 33 91.66

7000 F r e Fr cgr am Fund 117, 40D. 00 117, 400. 00 .00 .00 . 8 117, 400. 00 100.00

8005 Ktit or \Ati cl es 21, 467. 00 21,467. 00 .00 .00 1 21, 467. 00 100.00

9020 Tr ai ni ng 500. 00 500.00 .00 .00 . 8 500,00 10u00

"lbl unt eer Are Cepart rent s ** 519, 159. 00 519, 159. 00 101, 928. 88 101, 928. 88 .8 417, 230. 12 80.36

32030 " MA unt eer RBS cue Swads " 2005 LCDk 9, 885, 00 9, 098. 50 4, 885. 00 4,885. 00 4,213. 50 46.30 5305 Wide I nsur ance 18, 00a 00 18, 000. 00 17, 915. 90 l7,915. 90 84.10 .46 5310 Pcci dent I nsur ance 25, 440. 00 26, 24. 50 6, 437. 00 6,437. 00 19, 789. 50 75,45 5680 Cana '3%6 Rai dour senent 50 000. 00 50, 000. CIO .00 .00 5a ooa oo 1 oo. 00 5682 Laurd Fork ENS Rai nbur snent 25, COI 00 25. 000. 00 403.88 403.88 24, 596. 12 98.38 5683 Laurd U.S Rai nett senent 25, 000. 00 25, 000. 00 1, 867. 84 1, 867. 84 23, 132. 16 92.52 5684 Fl pas Gap EMS Rai nbursenent 195, 000. 00 195, 000. 00 14, 396. 16 14, 396. 16 180, 603. 84 92.61 cR.A5 Ckna ENS Garai ssi on 3, 375. 00 3, 375. 00 .00 .00 3, 375. 00 100.00 cR.A5 Lass rock ENS Cana ssi on 1, 690. 00 1, 690. 00 .00 .00 1, 690. 00 1 co. oo 5687 Lairs ENS Cala ssi an 1, 690. 00 1, 690. 00 .00 .00 1, sso. oo 1 co. 00 5688 Fl per' s Pap U.S Clarmi ssi On 13, 200. 00 13, 200. 00 .00 .00 13, 200. 00 100.00 7002 Four- f or- U f e Fund 28, 000. 00 28, 000. 00 11, 124. 54 11, 124.54 16, 875.46 60. 26 7004 Search and Fescue Team 10, MO. 00 10, 000. 00 995.32 995.32 9, 004. 68 90.04 7010 Count yvi de @poi i es 14, ooa 00 14,000. 00 651.20 651.20 13, 348. 80 95.34 9020 Tr ai ni ng 5, 000. 00 S 000.00 .00 .00 5, 00Q 00 10(100 "lbl Lint ear RBS cue &loads ** 425,280. 00 425, 280. 00 58, 676. 84 58,676. 84 366,603. 16 86. 20

32040 " Energency °annuli cat i ons " 5604 E-911 Grassi on Expenses 374, 154, 00 374, 154. 00 31, 179. 50 31, 179. 50 . 00 342, 974. 50 91.66 ** Energency Onvni cat i ons ** 374, 154. 00 374. 154. 00 31, 179. 50 31. 179.50 .00 342, 974. 50 91.66 " L bl unt ear Are @part rents " 1, 318, 593. 00 1, 318, 593. 00 191, 785. 22 191, 785. 22 00 1, 126, 807. 78 85.45 PAT 21 8104/2017 °HILL 03.MY - Wrier al Fund** DFEN.ITLFE SASPRI TUE 10:29 RND It- 100 ** -DETAI L- 7/01/2017 - 7/31/2017 -DETAI L-

SIECR EUTET *FR CURREN!" Y- T- D ENT1IFSIKE INENTMEFED ESTI Pn CN *ELM MUNI AGM *ELM *ELM Bq_ANCE FEttfi N

33020 Wre of FT i sone!' s a* 7006 Paynent s to Fegi onal Jail 1. 800, 000. 00 1, 800, 000. 00 159, 006. 35 159, 008 35 .00 1, 640, 993. 65 91.16 "" Chr e of FT i saner ' s "" 1, 800, ooa oo 1, 800, 000. 00 159, 006. 35 159, 006. 35 .00 1. 640. 993. 65 91.16

33030 '" Vast h and Fent I y Wrvi ces ** 3009 (Ire of Aperi I es 125, 000. 00 125. 000. 00 .00 .00 .00 125, 00E 00 100.00 6000 Joi nt Cper at i cos 13, OW. 00 13, 00E 00 2,532.47 2, 532. 47 . 00 10, 467. 53 80.51 7010 V.1020‘ - Gayson 16, 000. 00 1E 000. 00 .00 . 00 .00 16, 00E 00 100.00 "" Yout h and Fani I y 93rvi ces '' 154, 000. 00 154, 000. 00 2, 53Z 47 Z 532. 47 .00 151, 467. 53 98.35

33300 ** G otet i on ** 5101 Strica93rvi ces 1 100. 00 2, 100. 00 451.58 451.58 .00 1,648. 42 7&49 5203 Tel eccnesni cat i ons &X].00 600. 00 33.69 33.69 .00 566.31 94.38 ** Robe( i on 2, 700. 00 Z 700. 00 485.27 485.27 .00 Z 214. 73 82.02

•• Wre of GI smer ' s "" 1, 956. 700. 00 1, 956, 7oa 00 162, 024. 09 162, 024. 09 . 00 1, 794, 675. 91 91.71

** 34010 ** Ebi I cl ng I nspect i on 1001 931 ar i es and Vggas 238, 812. 00 238, 812. 00 18, 142. 88 18 142. 88 220, 669. 12 92.40 1007 Amual Ebnus an 00 433. 00 .00 . 00 433, 00 100.00

2001 Fl CA 17, 140. 00 17, 140. 00 1, 291. 22 1,291. 22 sss 15, 848.78 92.46 2002 \ES 26, 747. 00 26, 747. 00 Z 201. 34 2,201. 34 24, 545. 66 91.76 2006 \ES I nsur ance 3,128. 00 3,128.00 257.48 257.48 2,870. 52 91.76 2009 thenpl oynent Insurance 182. 00 182.00 .00 .00 18Z00 100J)0

2010 I-eal t h I nsur ance 33. 236. 00 33, 236. 00 2, n5. 36 2, n5. 36 ssss 30, 460. 64 91.64 2011 Vdr kers' Cbripensat i on 5,357. 00 5, 357. 00 4, 360. 31 4, 360. 31 996.69 18.60

2012 UV fain' 500. 00 500.00 . 00 .00 ss 5W.00 100. 00 2013 Tull' on 300. 00 300.00 .00 .00 300. 00 100. 00 5101 El ect r i cal 93rvi ces 1, 100. CM 1, 100. 00 223.49 223 49 876.51 79.68

5201 Fbst al Sr vice 300.00 300.00 .00 .00 sss 300.00 100. 00 5203 Tel ephone Servi ce 3, 200. 00 3, 200. 00 224.58 224.58 2,975,42 92.98

5305 \Ashi cl e I nsur ance 1, 100. 00 1,100. 00 1. 094. 86 1, 094. 86 ss 5.14 .46

5401 Cif i ce Stprl i es 2,500. 00 2,500. 00 49.12 49.12 s 2, 450. 88 98.03 5408 \eh' cl e &psi i es and kb ntenance 2, 000. 00 Z 000. 00 .00 . 00 2, 000. 00 100. 00 5409 Fuel 5, O. 00 5, O. 00 297.11 297.11 4, 702. 89 94.05 5411 Wes 250.00 250. 00 .00 .00 250.00 100.00 5412 &Amor i pt i ons 500. 00 500.00 .00 .00 500. 00 100. 00 5415 Gate I. 75%Ser char ge 1, 500. 00 1, 500. 00 319.01 319.01 1, 180. 99 78.73

5504 Travel &senses 1, 00E 00 1.00 .00 . 00 ssssss 1, OW. 00 100. 00

5803 Fef unds 500.00 500.00 .00 . 00 s 500. 00 100.00 7002 Elul Pnert 500.00 500.00 , 00 .00 500. 00 100. 00

** Bei I dim I nspect i on "" 345, 285. 00 345, 285. 00 31, 236. 76 31, 236. 76 ss 314. 048. 24 90.95

34020 "" Er osi on 8 Sec6 nent (Int r ol **

** ailing Inspectiai** 345, 285. 00 345, 285. 00 31, 236. 76 31, 236. 76 .00 314,048. 24 90.95

35010 • • PH nal Wnt r **

8/04/2017 "a060* C44W_L CONY PACE 22 RND 4- 100 Exp - Citneral Funcl DFEN1 111€ 111E 10:29 -DETAI L- 71 01/ 2017 - 7/ 31/ 2017 -DETAI L-

ACM ELLCET Pf112 CURRENT Y-T- D ENaltElichCE LNENI.MEERED RZCF* Earn FM al MOM MOM MOM MOM MOM EPLANT FENN N

** flint Coat r ol **

1001 Sal ari es ad Vlifees 47, 15a 00 47, 151 00 3, 588. 32 a 588. 32 i 43, 564. 68 92.39 1007 Annual flatus 108.00 108.00 . 108. 00 100. 00 2001 R G1t 3.500. 00 3,5W. 00 265.58 265.58 3,234. 42 92.41 845. 62 91.75 2002 t.F6 5 281. 00 5. 281. 00 435.38 435.38 4, 2006 tAr6 Insurance 61&00 61&00 50.92 50.92 . ssss 561.08 91.76 2009 thenpl gyred I nsurance 46.00 46.00 .00 .00 's 46. 00 100. 00 2010 ktel t h I nsts ance 6, 864. 00 6, 864. 00 57417 574.17 6, 289. 83 91.63 2011 \Acker d amensat i on 604.00 604.00 491.62 49162 112.38 18.60 2012 Lhi f or ns 500. 00 500.00 45.94 45.94 gss 454.06 90.81 2013 Trai ni ng 500 00 500.00 . 00 .00 500.00 100. 00 3007 Advert i si ng 100. 00 100. 00 . 00 .00 100. 00 1000 5101 B ect ri cal Servi cas 350.00 350. 00 80.67 80.67 sss 269. 33 76. 95 5201 Fbst age 25.00 25. 00 . 25. 00 100.00 5203 Tel ephone Sac vi ce 775.00 775.00 76.07 76.07 698, 93 90. 18 5305 Wide Insurance 500.00 500.00 497.66 497.66 2.34 .46 86.75 5415 aippl i es 1, 50th 00 1, 500. 00 198.86 198.66 1, 301. 34 5417 Cog Tags ad Ftcord Books 1, 500. 00 1, 500. 00 . 00 .00 sssss 1,500. 00 100. 00 5504 Travel Expense 500,00 500.00 .00 .00 . s 500. 00 100. 00 5803 Livestock Oai ns 750.00 750. 99 .00 . 00 750. 00 100.00 6000 Paynent s to Joint Cher at i on - Pound 34,000. 00 34,000. 00 8, 527. 24 8. 527. 24 25, 472. 76 74.91 6001 Ener gency \et eri nay Car e 9 000. 00 3,000. 00 . 00 .00 3000. 00 1. 00 6408 Vali cl e Rid A 500. 00 4.500. 00 336.96 336.96 4, 163. 04 92.51 6409 %hi cl e NI rt enance 1, 750. 00 1, 750. 00 54.78 54.78 sgsss 1. 695. 22 96.86 7001 Energency I mound 2, oca 00 2, 000. 00 .00 . 00 . s 2,000. 00 100.00 7002 arty & %A er R cgram S 000. 00 S,000. 00 5, 000. 00 S.000. 00 .00 .00 - AO nal COM r ol ** 121, 424. 00 121, 424. 00 20 221 97 20 223. 97 ss 101, zoo. 03 83.34

35C00 ** MAI cal Bmni ner " 35050 ** Ener gency Sac vi ces ** 1001 Sal ari es and V8ges 91 848. 00 93,848. 00 7, 157. 72 7, 157. 72 86, 690. 28 92. 37 217.(E 217. 00 .00 . 00 217.00 100. 00 1007 Annual Batts 2001 Fl G1t 7, 100. 00 7, 100. 00 540.76 540.75 .8 6, 559. 24 92. 38 2002 t.F6 10, 511. 00 10, 511. 00 868.48 868.48 8 0 642. 52 91.73 2006 TS Insurance 1, 229. 00 1, 229. 00 101.58 101.58 1, 127. 42 91.73 2007 ‘176- Hitird Osability 554. 00 554.00 .00 . 00 554. 00 100. 00 2009 Warp! oynent I nsur ance 91.00 91. 00 243 2,43 88.57 97.32 2910 Haat t h I norance 14, 660. 00 14, 660. 00 3, 059. 88 3, 059. 88 11,600. 12 79.12 2011 VtIrkerd Consensat i on 1 289. 00 3289. 00 2. 677. 07 2, 677. 07 .8 611.93 18.60 2012 US f or ns 300.00 300.00 .00 . 00 300.00 100.00 30132 R of essi coal Fees I1/443411 cal E4ani ner 4W.00 4.00 20.00 2000 380.00 so oo 3004 tic Uri nt enance 70. 000. 00 70, 000. 00 .00 .00 .8 7o, oca. oo loo. 00 5101 B ect ri cal Sac vi ces 600. 00 600.00 59.84 59.84 .8 540.16 90.02 5203 Tel ephate, Oa I ul ar 1, 500. 00 1, 500. 00 2733 279.33 .8 1, 220. 67 81.37 5305 N.lohi cl e I nstsance 550.00 550. 00 547.43 547.43 .8 2.57 .46 5401 (If i ce Simi i es 1, 000. 00 l,000. 00 . .8 1, ooa oo loo. oo 5409 Fuel 1, soa oo 1, 600. 00 179.82 179.82 .8 1, 420. 18 88.76 5504 Travel Expenses 200.00 200.00 .00 .00 8 200.00 100. 00

8/04/2017 *O60* CIFFELL CONTY PAM 23 FLN:flt- WO a* E4p - %nerd Fund" OVEN]- FLEE SWF% 1111E 10:29 -DETAI L- 7/01/2017- 7/ 31/2017 -DETAI L-

4.11CR EILD:ET AcFR EUTEN1 Y- 1-0 ENDAIFFNEE lbEN2U‘61711) ACET# DESTR P1101 AGM AGM MAT f44:011 AGM MAKE

** Energency &rvices 6409 e 116i nt enance 1, 000. 00 1. 000. 00 .00 .00 .00 1, 000. 00 10000 7000 Tr ai ni ng and Sipa i es 750.00 750.00 .00 .00 .00 750.00 100.00 7002 Egli Plull 1. ooa oo 1, ooa oo .00 .00 .00 1, ooa oo ma.00 9087 LERFG 7, 500. 00 7, 500. 00 .00 .00 .00 7, 500. 00 100.00 Energency &fa cos ** 217, 899. 00 217, 899.00 15, 494. 34 15,494. 34 : 00 202, 404. 66 92.88

35060 "T Gy rd I RS** 1001 Sal ail es and Vitas 720, 342. 00 720, 342. 00 55. 193. 06 55, 193. 06 6651404 9Z33

1003 Sol ar i es 8 Vages Part -t i ne 140, 000. 00 140, 000. 00 8, 288. 89 EL 288. 89 ss 131,711. 11 94.07 1007 Alma ants Z 500. 00 Z 500. 00 .00 .00 2, 500. 00 100.00 2001 RCA 63, 3oa 00 63, 300. 00 4, 686. 44 4, 686. 44 58,613. 56 92.59 2002 \ FS 80 678. 00 80, 678. 00 6. 723 94 6, 723. 94 73, 954. 06 91.66 2005 LCEA 9, 00Q 00 9, 000. 00 12,418.00 12, 418. 00 3, 418. 00- 37. 97- 2006 \ FS I nsurance 9, 438. 00 9, 436. 00 786.42 786.42 8. 649. 58 91.66 2007 V6 I-Ybrid Usability 1, 553. 00 1, 553. 00 .00 . 00 1, 333. oo lOflO 2009 Uienpl oynent I nsur once 1, 619. 00 1, 619. 00 197.38 19T 38 1, 421. 62 87.80

2010 %al t h Insurance 119,376.00 119, 376 00 13, 899. 68 13, 899. 68 ssssssss 105, 476. 32 BB. 35 2011 Air bar' s Conpensat i on 42, 759 00 42 7% 00 34, 803. 55 34, tioa 55 7, 955. 45 18.60 2012 Da for ns 8, ooa 00 8, 000. 00 .00 .00 8, ooa oo 100,00

3002 Prof Secs - Kkdi cal Exam 6, 500. 00 6, 500. 00 .00 .00 sss 6, 500,00 100.00 3005 Kai nt enance of Eqti pant 15. 000. 00 15, 000. 00 1, 97Z 63 1, 972. B3 13, 027. 37 86.84

5101 Uilities 10, ooa 00 10 000. 00 334.62 334.62 ss 9, 665. 38 %.65 5305 Vahi cl e I nsur once 7, 200. 00 7, 200. 00 7, 166. 36 7, 166. 36 33.64 .46 5401 Utica Sipa jos 4, 700. 00 4, 700. 00 24.56 24.56 4, 675. 44 99.47 5408 Fuel sa 400. 00 5Q 400. 00 .00 .00 50,400. 00 1000 5409 Vahi cl e Fuel , Ali nt . , & *V i es 30, 000. 00 30, ooa 00 4, 187. 63 4 187. 63 25, 812. 37 86.04 7000 Tr ai ni ng 3, ooa 00 3, ooa oo .00 . 00 3, ooa oo 100. 00

7001 Nadi cal Sa4:1 i es 36, 00Q 00 36, 00Q 00 75.61 75.61 ssssss 35, 924. 39 99.78 8001 tam nay aid Ecal plant 14,800.00 14, 800. 00 .00 .00 14, 800.00 100.00 8005 Kla or \klii cl ea 241, 300. 00 241, 300. 00 .00 .00 241, 300.00 100.00 9300 Cbn1 r i bun on f rem Gout y 62, 000. 00 62. 000. 00 .00 .00 62, 000.00 1000

** Car rol I RS *' 1, 679, 463. 00 1, 679,463. 00 150, 758. 77 150, 758. 77 ssss 1, 528, 704. 23 91.02 ** Ani nal Oat rol ** 2, 018, 788. 00 2. 018. 786. 00 186, 477. 08 186, 477. 08 .00 1, B32, 308. 92 90.76

42010 — Li t t eir Gant rcl *' 3201 litt& Rey and Racycl ng 10,200.00 10 200. 00 00 .00 .00 10, 200.00 100.00 ** Litter Cthtrol ** 10, 200. 00 10,200.00 .00 .00 .00 10, 200.00 100.00

42020 ** False 0 snood ** 1001 Sal ari es and Vitas 36Q 255. 00 366, 255. 00 26, 343. 12 26, 343. 12 .00 339, 911.88 92.80 1007 Alma anus 975.00 975.00 .00 .00 .00 975.00 100.00 1099 Rar sonnel Gant i ngency 15, 000.00 15, ooa oo .00 .00 . 00 15, ooa oo 100.00 2001 RCA 27, 017. 00 27, 017. 00 1, 837. 94 1, 837. 94 .00 25, 179. 06 33 19 2002 \FS 41, 021. 00 41, 021. 00 3, 265. 87 3, 265. 87 .00 37, 755. 13 92.03 2006 \FS I nsurance 4, 798. 00 4, 798. 00 381.99 381.99 .00 4, 416. 01 92.03 2007 \FS hybrid D sabi I i ty 19&00 19t00 .00 .00 .00 19&00 100.00

8/04/2017 *a060* OTHICIL CCINPI PACE 24 ELM/ St- 100 • • Exp - Garirr al Fund BEIM TLFE SlAURe 11 NE 10:29 -DETAI L- 710112017 - 7/ 3112017 -DETAI L-

NTUCR %Dr PEER CLFFENT v- T- o EN1MER5N:E 1t8OJ¼83:ED % 'CCM CIBSCR PT1 04 AM:LNT MOH AM:LNT AM:LNT AM:LNT BLUNT FENN N

•* Fef use 0 sposi ** 2009 Lhenpl oynent I nsur ance 410. 00 410. 00 8.20 8.20 . 00 401.80 98.00 2010 I-bath I nsur ance 86,264. 00 86264. 00 8, 1.64 8, 1.64 . 00 78, 067. 36 90.49 5401 Gf i ce Simi i es 5. 000. 00 5, 000. 00 . 00 .00 . 00 5, 000. 00 00. 00 ** Fef use 0 sposal ** 546938. 00 546, 938. 00 40, 033. 76 40, 033. 76 . 00 506, 904. 24 92.68

42030 ** Cana Trash S t e Cper at i co " 24, 007. 02 92. 33 1003 Si ar i es and *les Part -t i ne 26, 000. 00 26, 000. 00 1, 992. 98 1, 992. 98 108. 00 100. 00 1007 ftmual Bonus 108. 00 108. 00 .00 . 00

§§§ 1,842. 53 9235 2001 Fl OX 1,995. 00 1,995. 00 152.47 152.47

§ 113.18 76.47 2009 Lhenci oynent I nstr ance 148.00 148. 00 34.82 34.82 2011 VW ker s anrensal i on 1,617. 00 1617. 00 1, 316. 15 1, 316. 15 3.85 18.60 3004 Fepai rs and NM nt enance 500. 00 500. 00 . 500. 00 100. 00 3011 Paynent s to Regi anal &A 22, 000. 00 22, 000. 00 2, 344. 00 2,344. 00 §§§ 19656. 00 89.34 5101 B ect ri c 1, 000. 00 1, 003. 00 .00 . 00 1. 000. 00 100. 00 5203 Telephone 40. 00 40. 00 .00 . 00 40 oo 1 oo. 00 5415 M sod I aneous 250. 00 250. 00 . 250. 00 100. 00 6030 Equi pnent Lease 2,%O. 00 2%O. 00 330. 00 330. 00 AAAA 2,630. 00 88. 85

** Cana Trash Ste Cper at i co ** 56.618. 00 56,618. 00 6, 170. 42 6, 170. 42 A 50,447. 58 89.10

t ter Cairo! ** 613, 756. 00 613, 756. 00 46, 204. 18 46, 204. 18 . 00 567,551.82 92.47

43010 ** MI nt enance, Cb. Osinpl sr ** 1001 Sal ar i es and Nix's 105,9O5. 00 105, 905. 00 8, 002. 26 8, 002. 26 97, 902. 74 92.44 93. 13 1003 all ar i es, Par t lire 50, 000. 00 50, 000. 00 3 431. 30 3,431. 30 46,568. 70 1007 Aanual Ens 500. 00 500. 00 . 500. 00 100. 00 2001 Fl OX 11,580. 00 1158O. 00 826.94 826.94 §§§§ 10, 753. 06 92. 85 91.81 2002 XES 11861. 00 11861. 00 970.92 970.92 10, 890. 08 2006 XES Insurance 1, 387. 00 1.387. 00 113.58 113.58 §§ 1, 273. 42 91.81 2007 \FS - libri d D sabi I i t y 275. 00 275. 00 . 275. 00 loo 00 2009 Us* oynent I nsur ance 467. 00 467. 00 90. 07 90.07 §§ 376. 93 80. 71 2010 Feat th I nsur ance 34,586. 00 34.58& 00 4,724. 18 4. 724. 18 29, 861. 82 86.34

2011 VW ker s' 0:npensat i co 3,O56. 00 3,O56. 00 Z 487. 42 2,487. 42 §§ 568.58 1860 2012 114 f or ns 5,000. 00 5, ooa 00 97.86 97.86 4, 902. 14 98. CI4 3010 Tr ash ODI I ect i on 800. 00 800. 00 13.50 13.50 786.50 98.31 5101 B ect ri cal Servi ces 22 ooa 00 22, 000. 00 5, 131. 42 5, 131. 42 16.868. 58 76. 67 5203 Telephone Sarvi cal Mr nt . of aunt 1, 003. 00 1, 000. 00 12162 122M2 §§§§ 877. 38 87. 73 70% Tr ai ni ng Osnt er 0 eani ng Cbntr act 1, 000. 00 1. 000. 00 . 1, 000. 00 100. 00 7003 8 evat cr Cbnt r act 5,46O. 00 5,460. 00 . 5.46O. 00 100. 00 7004 Are R sten( i on Sarvi ces 3, 000. 00 3, 000. 00 . §§§ 3,003. 00 100. 00 7005 1411C Sarvi ce Cbnt rant 8, 000. 00 8, 000. 00 . 8, ooa oo oo. oo 8001 Mich nery and Er pi pnent 60, 000. 00 60, 000. 00 . 00 .00 sQ coo. oo 100. 00

** Mi nt enance, Cb. Osnpl ex ** 325877. 00 325877. 00 26, 012. 07 26, 012. 07 §§§ 299, 664.93 92. 01

43030 ** MI nt enance of Girt house •• 43040 ** Mr nt enance of art er a dg- • • 43050 ** kei nt . of Ssci al Sar v. fl dg *• 43060 ** MI nt ena.nce of Cannery **

8/ 04/ 2017 OTRII (DAY PPEE 25 P.M if-100 • • Exp - General Fund ** 134:ENO *FLEE SAW* TI PE 10:29 -DET AI L- 7/ 01/ 2017 - 7/ 31/ 2017 -DETAI L-

IVOR BIEET PFFR CLFRENT r- T- 0 EN2SER4ICE LN3slaMERD % ;COW JR PTI @1 PM1N *OM PM1N BLAKE IM N

** Mil nt enance of Ornery **

1003 Ipar t Tint Erpl oyee 13, 500. 00 13, 500. 00 1, 145. 76 1, 145. 76 12 354. 24 91.51 2001 Fl G9 1, 033. 00 1, 033. 00 87.64 37.64 945.36 91.51 2009 the* oynent I nsur nace 77.00 77.0) 7.57 7.57 69.43 90.16

2011 elk ker s' Oxpensat i cn I nsur ance 358.00 358.0) 291.39 291.39 §§88 66.61 13.60 3004 %pal r s and KM nt enance 3, 000. 00 Q 000. 00 .00 .0) 3, 000. 00 1 oa 00

3010 Or hage 031 I ect i on 300.0) 300.0) .0) .0) §8 300.0) 1 oa 00

5101 B ect r i cal Sarvi ces 3, 490. 00 Q 490. 00 148.48 148.48 § 3, 341. 52 95.74 5102 Fuel 3, 200. 00 3, 200. 00 .0) .0) 3, 2011 00 100.0) 5103 Vat er and Wer 1, COO. 00 1, 000. 00 .00 .0) 1, 000. 00 1010)

5401 Cf f i ce 9.ppl i es 4000 400.0) .0) .0) §88 400. 00 100. 00 7006 Tr ai ri ng 5.0) 5.00 .0) .0) 5.0) 10100

8001 Mtchi nery at Equi pnent 27, 000. 00 27, O. 00 .0) .00 . 88 27, 000. 00 100.00

** AN re enance of Cannery *• 53, 858. 00 53, 858. 00 1. 680. 84 1, 680. 84 a 52, 177. 16 96. 87

43080 - Mii nt. of Child We Or. •• 43090 ** Itei nt . of Lovel I s G eek Wm** 43100 ** Me M . of 0 her Roper t i es ** 43110 ** Me nt enance For ce **

1001 Sal al es at Woes 286, 639. 00 28Q 639. 00 21, 617. 30 21, 617. 30 § 265, 021.70 92.45

1003 931 ari es and VII•g1, Part Tire 20, 000 00 20, 000. 00 1, 658. 19 1, 658. 19 § 18 341. 81 91.70 1007 Annual anus 813.0) 813.00 .00 .0) 813.0) 100. 00 2001 Fl CA 22. 168. 00 22, 168. 00 1, 678. 90 1, 678. 90 20 489. 10 92.42 2002 \FS 32, 104. 00 32, 104. 00 2, 622. 88 2,622. 88 29, 481. 12 91.83

2006 \FS I nsu.r ance 3,755. 00 3, 755. 00 306. 78 306. 78 §§§§ 3,448. 22 91.83 2007 \FS FYN' i d 0 saN I i ty 174.0) 174.0) .0) .0) 174.0) 10)0) 2009 thenpl oynent I nsurance 388.0) 388.0) 21.77 21.77 366.23 94.38 2010 1-1331 t h I nstr once 47, 544. 00 47, 544. 00 3, 986. 96 3. 986. 96 43, 557. 04 91.61

2011 elk kers Corgensat I cn 6, 450. 00 6, 450. 00 5, 249. 95 5, 249. 95 §§§§ 1, 2011 05 18.60 3003 SIDW Feneval 1, 000. 00 1, 000. 00 .0) .0) 1, 000. 00 100. 00 5101 B ect ri cal Wei ces 11, COO. 00 11, 000. 00 499.36 499.36 10, 500. 64 95.46 5203 Tel ephone, WI fliunc 3. 500. 00 3, 500. 00 378.34 378.34 3,121. 66 89.19 540E1 asci I ne 15 000. 00 15, 000. 00 1, 359. 18 1, 359. 18 13,640. 82 90. 93 5409 0 ad 4, 400. 00 4, 400. 00 274.89 274.89 4,125. 11 93.75 5410 \Pah/ Equi p Up4 i es 6, 000. 00 6, 000. 00 420.80 420.80 5,579. 20 92.98

5411 \Pah/ Equi p I ns 9, COO. 00 9. 000. 00 8, 957. 95 8, 957. 95 §§§§§§§ 42.05 .46 5412 Tires 2, 000. 00 2, 000. 00 .0) .0) 2, 000. 00 100.00 5413 Sipi i es 3, 000. 00 3, COO. 00 35.12 35.12 2, 964. 88 98.82

5415 Tor s and Al scel I aneas 3, 964. 00 a 964. 00 104.12 104.12 §§§ 3, 859.88 97. 37 8001 Michi nery and Equi relent 86, 000. 00 86,000. 00 488. 38 488. 38 85, 511. 62 99A3

** AN nt enance For ce ** 564. 899. 00 564, 899.00 49, 660. 87 49 660. 87 §§ 515, 238. 13 91.20

43120 ** re enance For ce - Mee cl es ** 43130 ** nt enance Force - Equi relent ** 43140 ** ntenance Force - anp ** 43150 ** 11,thi nt enance For ce - CFR ce • • 43160 ** %NIG Uilities** 1001 thiaries at es 649 231. 00 646, 231. 00 45 540. 90 45, 540. 90 00 600, 69o. 10 92 95 zoos RAD M-100**Exp-OmeralFund 2010 2009 2007 2001 1007 1003 5203 5101 KIVCR 5401 3004 1099 5420 5410 5405 5302 5103 5102 5405 5307 5103 3004 5101 5203 5101 5604 5001 8/ 04/2017 43200 43300 43500 43400 51010 51000 52010 Accrot ** RelicUilities** - IttintofOmeralRoperties"* "* Baalth ** WAarn&hod ** Nitntenance,03.Orplex a* Kainterence,03.Ctinplex** ** ttelalHaulth & KentalRatard** ** KentalFiscalth&Rental%lard ** \FS Tel econnunications 931 ** 0erkoftheVdrks- ** (kageBiergencySANcles ** KantofGeneralRoper(ies Fbr sonnelOantiNu MI6- HitridDsatility Asnual Ebnus Ccurt yProperties-JanitccialSip CHI ce%pities RCA Gaunt yRuperties-Rapedrs&AMnt yrs Insurance ** Fbalth ** VtbdIavnhod Ebbing oynentInsuronce Ins Ftenitins-Are B ectricalSYvices County goiIer&MichneryInsurance Cowl yFreFeeventionSYvices Cbunt yFtoperties-VMerfl Cbunt yFt°perties-HsatngFuet Haal thInsurance ** Vtiodlavn&hod Insurance GaneralLiabiIity Alter &&suer Juni taialSupples ** RentalRaith&Kental%lard ** Fepai rsandleintenance B ectricalSYvi&es Tel ecormuications Sere ofHaulthapartnent B ectricalSYvices M. RgersDEB ar iesandVigesPT Eispi P1104 ** ItalicLtilities- - I -DETAI L- it,y yer GeR1111 CaNN 7/0 2, 106an.00 960. 809.00 Bel] 111EaftetRY 146, 000.00 141, 294.00 263, 922.00 252, 42200 263, 922.00 130, 500.00 136 500,00 130, 500.00 72, 378.00 47, 443.00 1 55, 000.00 56 000.00 15, 000.00 15, 000.00 45, 000.00 20, 000.00 10, ow.oo 55. 180.00 /WM / Etna 8, 466.00 9, 300.00 4, 000.00 4, 500.00 1, 600.00 2, soa00 5 780.00 Z 500.00 6 000.00 1, 500.00 6 500.00 1, 000.00 2 017 - 885. 00 975.00 737.00 900.00 - 7/31/2017 2. 106,6/3.00 960, 809.00 141, 294.00 146 000.00 263, 922.00 263, 922.00 252, 422.00 130, 500.00 130, 500.00 130, 500.00 47, 443.00 55, 000.00 50, 000.00 72, 378.00 45. 000.00 20. 000.00 io, co.oo 15, 000.00 15, 000.00 55 180.00 6 466.00 4, 000.00 4, 500.00 6 300.00 2, 500.00 2, 500.00 8, 000.00 1, 600.00 5, 780.00 3, 500.00 1, 000.00 1, 500.00 AFFR RCM 975.00 885.00 900.00 737.00 163, 036.05 7Z 628.20 16, 487.65 23, 051.06 23, 051.06 21, 035.17 10, 875.00 10, 875.00 10, 875.00 4 92Z41 5 780.00 5, 525.66 2, 351.66 2, 874.00 8, 131.66 CLFFEW 1, 757.50 1, 740.29 Q 258.46 "GNI 646.30 25€85 715.38 333.% 258.39 85.15 51.27 35.64 .00 .00 .00 .00 .00 .00 . 00 . 00 .00 .00 16Q 036.05 72, 628.20 23,051. % 23 051.06 21, 035.17 10, 875,00 10, 875.00 16. 487.65 10, 875.00 8, 131.66 5, 780.00 4, 922.41 Z 874.00 2, 351.66 1, 74629 5. 52666 3,258.46 1, 757.50 RCM 256.85 646 30 258.39 715L38 33O6 Y- T-D 85.15 51.27 35.64 . 00 .00 .00 .00 .00 .00 .00 .00 .00 , 00 EN:LAI:Reba 1aRs11103133 -DET AIL- AGM 11 KE10:29 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 . 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 , 00 , 00 sssssssssssss 1, 943, 246, 246 119, 231, 888, 119, 119,625. 141, 124, BniNCE REAMN 47, 42, 49, 55, 66 44 16 94a73 15, 15, PAT 26 6, 4, 4, 3, 2, 6 1, 8, 1, 7, 1, 625. 900.00 241. 242. 625. 648. 048. 000. 000. 870. 870. 586. 743. 386. 259. 600. 00 077. 000. 000. 889.85 885.00 500. 500. 374.00- 806. 819. 852. 701.36 180. 166. 184. 584, 62 O. 00 . 61 00 00 00 00 00 00 94 94 95 50 00 00 00 83 59 71 34 34 00 80 15 35 94 54 70 34 10000 100.00 100.00 100,00 100.00 100.00 100.00 100.00 100.00 10O00 91. 66 91.66 91.66 91.26 91.26 92.61 92.26 78.03 85.26 91.66 82.59 94,77 96.62 99,74 99.48 92. 44 91.26 88. 33 95.16 92.36 93.13 77.7g 92. 36 92.30 14. 96- .00 % FIND rt-100-&pDareralFund UUCP 2002 2001 1007 1001 2012 2010 2007 2006 316 6905 6901 5101 5799 5305 5203 6905 6901 6003 6001 6000 8/04/2017 5604 6004 53020 5604 5005 5004 9115 5203 5101 53030 53080 53070 53090 61010 62100 CI* ** Rh ** RIMicAssistance ** 93ni ** FIMIicAssistance'• ** CormuityOrIages ** COnnunityOrIages ** I . ** FtiblicAssistance`` %IFS Sal Annual %IFS INELlarbLE \-1 CLEINEtidakEE RCN STI FENDS thermal oynent WSHybrid Dsability Tel ecommunications Haat thInstrance * &burBierd- ampr ehensiyeSarvicesAct Lit stributedIPAExpenses B ectrical&races CSA Alninstrati ** Youthaxl 11 ** &Ilior0tizensFa'°grans• ** GildClare CFA PdninExpenses Orprehensi ve&rvicesAct San' orCitizensCanterWaraun D strictIIICooperatve ** COmairityOrIages*• Lanksburg thenrityCenter Laurel ForkOmanityOr, Ilyt hey'IeOanottnityOrage Vtt b-SaulherniCarrciIOnoUr. ** &±EOIEoard Szhool Smut &hool Fund-inexcessofRE Tel accountcations &heel Debt&rvice El ectrical&rvices ROIicAssist at ar LECH P11cN I icPssistate** *G.060* i or 0tizensFa ES BMUS and %Noes Eoard ** -DETAI L- Fani Cent ance CC I ySarvices** er ** . Expanses ograns• *I 0 7/ 0112017- 1, 263,907.00 1a 997,186.00 la 997,186.00 5,245, 310.00 1.6W, 000,00 1, 724,166.00 5, 319,526.00 0 7, 185,920.CO 4, 729,422.00 4,065, 744.00 FICLL GatiFY 355, 630.00 141, 817.00 97, 000.00 16, 588.00 12, 500.00 12, 50100 12. 50100 74, 216.00 34, 716.00 41, 086.00 41, 086.00 41, 086.00 4. 010. EtLICET MONT 4. 300.00 3, 528.00 2, 231.00 10, 000.00 1, 733.00 5,401 00 a 000.00 9, 00100 9, 000.00 6, 100.00 1LFE S.AIPSY .00 .00 .00 00 71 1, 263,907.00 1a 997,165.00 15, 997,186.00 1, 724,166.00 3,632, 810.00 1, 612.500.00 1, 600,000.00 5, 319,526.00 7, 185,920.00 4, 065,744.00 311 2017 4, 729,422.00 141, 817.00 355, 6M00 97, Goaco 16, 588.00 12, 500.00 12, 500.00 34, 716.00 74, 216.00 11 500.00 41, 086.00 41, 086.00 41, 086.00 4, 010.00 4, 300.00 Z 231.00 10, 000.00 5,4011 00 3, 528.0O 1, 733.00 9. GoaCO 9, 000.00 9, 000.00 6, 100.00 MONT AFFR .00 .00 2, 610,236.09 2, 610,236.09 1, 670,045.18 482, 404.94 182. 631.91 136, 585.92 488, 589.61 937, 638.67 91, 52a% 42, 890.21 11, 052.27 6, 212.05 CR:ENT 1, 292.80 5374. 77 2723.42 2, 893.CO 6, 184.67 1, 041.67 3, 423.83 3, 423.83 3, 423.83 2, 175.87 MONT 287.16 568.93 294.00 %1.54 75a00 750.00 750.00 376.37 .00 .00 .00 .00 .00 .00 2, 610,236.09 2, 610,236.09 1, 67a045.18 482, 404.94 182, 631,91 136, 585.92 488, 589.61 937, 638.67 91. 52a% 42, 890.21 11, 052.27 6, 212.05 1, 292.80 5, 374.77 2, 723.42 2, 893.00 6, 184.67 1, 041.67 3, 423.83 1 42183 3. 42183 2, 175.87 MONT Y- T-D 294.00 287.16 568.93 %l.54 750.00 750.00 750.00 376.37 .00 .00 .00 .00 .00 .00 EICLAIrembli LN3ILLMEEFED -DETAI L- MONT 11 NE10:29 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 . 00 .00 .00 .00 8888888888888888 13, 386, 11 386, 1, 172, 3, 150, 1, 587, 4, 830, 1, 612, 1, 600, 6, 248, 4, 065, 3, 059, 312, EALPN:E MUMN 130, 182, PACE 27 90, 68, 15, 12. 31, 11. 37, 37, 37, 4, 2, 9, 3. 3, 1. 8, 8, 8, 7, 5, 010. 739. 764. 787. 405. 445. 377.04 234. 231. 295. 631. 580. %1. 731. 776. 000. 823. 5011 501 458. 2% 031. 250 250. 662. 662. 662. 936. 281. 824. 723. 744. 949. 949. 376. 25.23 00 00 84 95 73 20 06 08 07 00 91- 54- 58 79 00 00 00 33 00 00 00 00 33 33 39 63 00 82 91 17 17 91 13 17 100.00 100.00 100.00 100.00 10G00 10ü00- 100. 00- 100.00 87.93 91.66 92.20 92. 20 93.59 92.75 86. 72 86.76 83.42 92.07 78.21 91.66 91,66 91.66 90.81 91.66 91.66 91.66 86.95 91.66 91.66 91.66 78.24 64.68 83.68 83.68 93.83 .46 %

8/ 04/2017 *G060* IDIffELL 00./tY PACE 26 RN] 100 ** Exp - Genera Fund** EYFEND 1LFE SLMAIR( 11 kE 10:29 -DETAI L- 7/01/2017 - 7/31/2017 -DETAI L-

*JCR BEET *FR GEFENT Y- T- 0 EN1MIReeLE LNE14111EFE) % Arid CES31 PP N AUNT AUNT AUNT AUNT AUNT BALM" HMI N

70020 - Pass Through Rinds • •

71010 ** Fecr eat i on " 1001 Stil ari es and Vilges 127, 326. 00 127, 328 00 9, 636. 14 9, 636. 14 117, 689. 86 92.43 Ion spl ari ac and Vitas, Part line 70,000. 00 70, OM 00 9, 219. 33 9, 21a 33 60,780. 67 86. 82

1007 Amual Etrus 812.00 81Z 00 . 00 . 00 888 812. 00 100. 00 2001 Fl CA 13, 725. 00 13725. 00 1, 33a 62 1, 330. 62 12,394. 38 90.30 2002 i FS 14, 261. 00 14, 261. 00 1, 169. 18 1. 169.18 13,091.82 91.80 20)6 i FS I nsuranoe 1, 668. 00 1, 668. 00 136.76 136.76 1, 531. 24 91.80 2007 Mr61-1,4x1d Usability 350.00 350.00 . 350. 00 100. 00

2009 Lhenpl oynent I nsurance 593.00 593.00 153.19 153.19 88888 439. 81 74. 16 2010 Heal t h Insurance 32, 708. 00 32, 708. 00 Z 721. 05 2, 721. 05 28 986. 95 91.68 2011 Vklr ker s' Clansensat i on 4, 810. 00 4,810. 00 3, 915. 08 3, 915. 08 894.92 18.60 3002 ant r act mil Vdr kers 35.000. 00 35, 000. 00 3,O25. 00 Z 025. 00 31, 975. 00 91.35 3005 EgLi pnent Mti nt enance 10!000. 00 10, 000. 00 . 00 .00 10,000. 00 loa oo 3007 Advert i si ng 1, 000. 00 1, ow oo .00 . 00 000, oo loo. oo

200.87 200.87 88888 1, 799. 13 89.95 3010 garbage S3T14 ce 2, 000.00 Z 000. 00 5101 Electric for Cifice 9, 100. 00 9.1. 00 .00 .00 9, 100. 00 100. 00 5103 IAA er f or Cif I ce 1, 000. 00 1, OM. 00 .00 .00 l.000. 00 100. 00 5201 Fust a S3rvi ce 600,00 600 00 . 00 .00 600. 00 100. 00 5203 Tel ephone Sarvi ce 3,8W. 00 3, BOO. 00 335.71 335. 71 3, 464. 29 91. 16

5305 i.lehi cl e Insurance 2,2W. 00 2, 200. 00 2, 189. 72 2, 189. 72 88888 10.28 .46 5308 General Li abi I i t y Ins 5, 300. 00 5, 300. 00 .00 .00 5,300. 00 100. 00

5401 Cif i ce Spa I ee Z 2011 00 3, 200. 00 . 88 3,2W. 00 100. 00

5409 D eeel Fuel 3,500. 00 3, 500. 00 219.48 219.48 8 3, 280. 52 93.72

5412 Ct ounds awl i ee 7,000. 00 7,.00 287.89 287.89 8 6,712. 11 95.88 5504 Travel Expenses 1, 000. 00 1, OM. 00 . 1, OM. 00 100. 00 5801 Cues & /semi at i on kenber shi ps 7S00 7S00 . 750.00 1. 00 5830 Raf unds 750.00 750. 00 .00 .00 750. 00 100. 00 5890 Racr eat i on a oar ans & Sent s 27, 500. 00 27,5J. 00 .00 . 00 27, 500. 00 loa 00 5990 Paynent Rd áI Sal es Tax 1, 000. 00 1, 000, 00 380,87 380.87 619.13 61.91 6013 Rea eat i on Equi merit 8 500. 00 6, 500. 00 293.35 29a35 8 206. 65 96.54 6015 Guncessi on Spipl i es 10, 000. 00 10, 000. 00 483. 00 483. 00 9, 517. 00 95. 17 7002 Youth Team 12,500. 00 12, 500. 00 350.00 350. 00 12,15O. 00 97.20 7003 i.lehi cl e MX nt enance 3,000. 00 3, 000. 00 170.97 170.97 2, 829. 03 94.30 7006 a i pends 3, 600. 00 3.600. 00 .00 .00 3,600. 00 100. 00 8031 aprt s Equi pnent 28, 000. 00 28, ooa oo . 28, 000. 00 loa 00 9060 a caked Geek 6, 500. 00 6, 500. 00 434.40 434.40 6, 065.60 93. 31 ** Racr eat i cn ** 45Z 053. 00 453,O53. 00 36, 652, 61 36652.61 41& 400. 39 91.90

71050 ** SAi ming Raul **

** Recr eat i on 4* 453, 053. 00 453, 053. 00 36, 652. 61 38 652. 61 . 00 416, 400. 39 91.90

73020 - Car rol I - Gel ax Rag. Library ** 1001 Si ad eees and Vages 74.252. 00 74, 252. 00 5,633. 72 5, 633. 72 . 00 68, 618. 28 92.41 1003 Sal ar i ee and Aides PT 42, OM. 00 42, ooa 00 2, 537. 78 Z 537. 78 .00 39, 462. 22 93.95 1007 Annual Ebnus 325.00 325. 00 . 00 .00 .00 325. 00 100. 00 2001 ACA 8,48O. 00 848O. 00 5.23 5.23 .00 7. 889. 77 93.03 8/04/2017 *C1060* C.AFFII1 CO.NTY PACE 29 FIAD if- 100 - Exp - &nerd Fund ** DFEIC1 SIMPRie 10:29 -DETAI L- 7/ 01/ 2017 - 7/ 31/ 2017 - D E A I L-

A/VCR Et= PFFR 0..FR341 Y-7- 0 EN1li2icFCE LFENCLAREFIED % PCCTit LECH Ffl CN 4.4:1141- P441.N1 AGM AGM AGM &LENT Fan N

** Curd I - Cel ax Rag Li br ary - 2002 Ti6 8, 316. 00 8,316. 00 683.56 683.56 .00 7632.44 91.78 2006 T.F6 I nsur ance 973.00 973.00 79.94 79.94 .00 893. C6 91.78 2009 thane! oynent Insurance 331.00 331.00 59.46 59.46 .00 271.54 82.03 2010 Haal t h I rsur ance 17, 172 00 17, 172.00 1. 436 60 1, 438. 60 .00 15 733.40 91.62 2011 VWkers Clanbensat i ai 1O00 105.00 85.46 85A6 .00 19.54 1&60 5401 Cf f i ce Uri i es 2, 000. 00 2, 000. 00 33000 330.00 .00 1. 670. 00 83.50 5504 Paynents t o Rag' anal Li br ary 156, 844. 00 156, 844. 00 .00 .00 .00 156, 844. 00 100.00 - arra I-Dalax Rag. Library •• 310, 798. 00 310, 798. 00 11, 438. 75 11, 438. 75 .00 299, 359. 25 96.31

•Crr I -al ax Rag. Li nary •• 310, 798. 00 310, 798. 00 11, 436. 75 11. 438. 75 .00 299, 359.25 96.31

81010 I- Fr anni ng Osna ssi ai .* 3016 ST1 FaC6 3, 500. 00 3,500. 00 .00 .00 .00 3. 500. 00 100.00 5504 Tr avel 800.00 8.00 . 00 .00 .00 800.00 100.00 9000 Tr ai ni ng 5.00 503.00 .00 .00 .00 500.00 100. 00 "" R anni ng Gann ssi ai `` 4,800. 00 4, 800. 00 .00 .00 .00 4, 800. 00 100.00

81020 ** Laid lbe ani Fl anni ng ** 81030 - Ciscgraphi c Info amyl cgs " 81060 - Econari c Cava anent - 3016 ST1FEKS 4, 200. 00 4, 200. 00 246.00 246.00 .00 3. 954. 00 94.14 5201 I CA Fbst age 500.00 503.00 00 00 .00 503.00 100.00 8092 Econorri c Ilyel opnent Fr oj ect s 200, 000. 00 200, 000. 00 .00 .00 .00 200, 000. 00 100. 00 9003 Land Pcgti si t i on 115 744.00 115, 744. 00 28, 936. 00 28, 936. 00 .00 86. 808. 00 75.00 9007 Eusi fleas Rat ent i on & Expansi on 47, 000. 00 47, 000. 00 11, 350. 75 11, 350. 75 .00 35, 649. 25 75.84 - aononic Cava opnent ** 367,444. 00 367, 444. 00 40, 532. 75 40, 532. 75 .00 326, 911. 25 88. 96

81070 - A r port ** 5504 Cant r i but i on - Tyr n Os. Art 43, 000. 00 43. 000. 00 3, 58a 33 3, 583. 33 .00 39, 416. 67 91.66 5610 Ftit fir n Fersonal ago Taxes 7, 000. 00 7, 000. 00 .00 .00 .00 7, 000. 00 100. 00 9004 Pi r port Bcpansi on 19, 960. 00 19, 960. 00 .00 .00 .00 19, 960. 00 100.00 " A r port `` 69, 960. 00 69. 960. 00 3, 583. 33 3, 583. 33 .00 66 376, 67 94.87

81500 - asi ness Cava opnent `` 81550 '- Crossroads STC *** 1001 Si ari es and Wipes 73, 939. 00 73, 939. 00 5, 687. 58 5, 687. 58 68, 251. 42 92.30 1007 Annual anus 217.00 217.00 .00 .00 217.00 100.00 2001 Fl ON 4, 874 00 A 874 00 36a80 368.80 4, 505. 20 9Z43 2002 Ti6 8. 281. 00 8, 281. 00 690. 10 690.10 7, 590. 90 91.66 2006 T.F6 Insurance 969.00 %9.00 80.72 80.72 888.28 91.66 2009 Lamp oynent Insurance 91.00 91.00 4.36 4.36 86.64 95.20 2010 fisal t h I nsur ance 20, 065. 00 20, 065. 00 1, 680. 14 1, 680. 14 18, 384. 86 91.62 2011 Vrir ker' s Coop Ins 67.00 67.00 54.53 54.53 12.47 18.61 5401 Cf f i ce Uri i es 5, 000. 00 5, 000. 00 .00 .00 5, 000. 00 100. 00 *** Crossroads STD *I.* 113, 503.00 113, 503.00 8, 566. 23 8, 566. 23 104. 936. 77 92.45

61555 - STEC CIJunsd ng ``

81042017 ENFOI CONY PACE 30 RND tF 100 Exp - Cener al Fund • • 1EXP&O TIE &WRY IC% 10:29 -DETAI L- 7/ 01/ 2017 - 7/ 31/ 2017 -DETAI L-

AKER EUIET *FEZ CLFRENT T- D ENDAFONZE 1113.12MERED PCCT# ITSOR P11 CN AGM AGM PAIDIE ACNE AM:WT PALACE REAP N

** aCC Cbunsel i ng **

- R ami ng Condi ssi on ** 55a 707. 00 555, 707. 00 52 682. 31 52, 682. 31 .00 503, 024. 69 9i51

82030 - &EI and Vdt er Closer vat i on - 5604 thrit r but i on to S/QD - Wax 5, 000. 00 5, 000. 00 .00 .00 . 00 5, 000. 00 100.00 5605 Clint r but i on to RFD Cbunci I 3, 000. 00 3, 000. 00 00 .00 . 00 3 000. 00 100.® Soi I and 1At er Clonser vat i on 8 000. 00 8, 000. 00 . 00 00 00 8, 000. 00 100.00

82040 ** art ensi on and thrit i nui ng al. - 1001 SI ati es and Vdges 64. 886. 00 64, 886. 00 10, 197. 35 la 197. 35 .00 54, 688. 65 8428 5203 Tel ephone S3( vice 700.® 700.00 38.31 38,31 .00 %1.89 94.52 - art ensi on at thrit i nui ng Ed. `• 65, 586. 00 65. 586. 00 10, 235. % 10, 235. 66 .00 55, 350. 34 84.39

82060 *11 3 arm& er -

I aid Wit ier Ebnser vat i on ** 73, 586. 00 73, 586. 00 10, 235. 66 10. 235. 66 .00 63, 350. 34 8&09

83060 -1 Far nu s' kilr ket ** 1001 SI ati es and Vages 228, 672. 00 228, 672. 00 15, 080. 88 15, 080. 88 213 591. 12 93.40

1007 Annual Ebnus 542.® 542.® .00 .00 IS 542.® 100.00 2001 R Ok 16, 563. 00 16, 563. 00 1, 077. 24 1, 077. 24 la 485. 76 93.49

2002 \ AZ 25,515. 00 25, 615. 00 1, 829. 82 1, 829. 82 SS 23, 785. 18 92. 85 . 2006 WS I nsur anon 3,0W 00 3, 000. 00 214.04 214.04 8 Z 785. 96 92.88

2009 Lhenpl wart Insurance 228.00 228.00 .00 .00 . 8 228.00 1®.00 . 2010 Floal t h Insurance 41, 590. 00 41, %O. 00 4, 753. 04 4. 753. 04 8 36, 836. 96 88.57 . 2011 Vdr kers ainpensat i on 4, 788 00 4,785. 00 3 894 73 3, 894. 73 8 890.27 1&60 . 3005 Egti pant API nt enance 45, 000. 00 45, 000. 00 736.74 736.74 8 44, 263. 26 98.36

3007 Pdver t i si ng 5. 000. 00 5,000. 00 .00 . 00 S 5, 000. 00 1®.00 . 3010 Trash OA I ect i on 2, 500. 00 2, 500. 00 .00 .00 s Z 500. 00 100.00 3134 Rinus Codification Z 500. 00 Z 500. 00 .00 .00 2, 500. 00 100.00 5101 B ect ri cal S3rvi ces 65, 000. 00 65, 000. 00 . 00 .00 68 00a 00 100. 00 5102 Fuel 8, 000. 00 8, 000. 00 112.43 112.43 7, 887. 57 98.59 5103 Vdt er and Senor 5, 600. 00 8 600. 00 389.52 389.52 5, 210. 48 93.04

5201 Rost al Sor vice 1, 000. 00 1, 000. 00 .00 . 00 SSSSS 1, 000. 00 100. 00 5203 Tel ephone S3rvi ce 1, 000. 00 1, 000. 00 52.06 52.06 947.94 94.79 5304 Li senses at Bats 1, 500. 00 1. 500. 00 .00 .00 1. 500. 00 100. 00

5401 Cif i ce Sal i es 3. 000. 00 3, 000. 00 .00 .00 SSS 3 000. 00 100.00 . 7002 Conputer Egui pnent Z 000. 00 2, 000. 00 .00 .00 8 Z 000. 00 100.00

7003 WI ce Egui pnent 2, 000. 00 2. 000. 00 .00 . 00 . 8 Z 000. 00 100.00 . 8001 Mich nery and Egui pant 10. 000. 00 10 0.® .00 . 00 8 10, 000. 00 100.00 . %10 Cori t al Ent I ay 125, 000. 00 125, 000. 00 . 00 .00 8 125,0W 00 100. 00

- Faris' Aer ket - 600, 095. 00 600, 095. 00 28, 140. 50 2, 140. 50 .8 571, 954. 50 95.31

** Far ner ktir ket ** 600, 095. 00 600, 095.00 28, 140. 50 28, 140. 50 .00 571, 954. 50 95.31

90003 Eitt amyl ce 90010 Tr ansf er t o CI her Funds **

8(04/2017 • a060* OfFFCLL CCLNIY PECE 31 d** DFSEI 11,FE 9.1410' T1 RE 10:29 FIND ft-100 ** Bch - Ebner al Fun -DETAI L- 7/ 01/ 2017 - 7/ 31/ 2017 -DETAI L-

!VCR BIEET AFAR CLEFS'!" Y-T-D EINEUERIIICE LNENCIMEMD % ACOW [EKREN al 4,0111 AAELNT AAELNT AWN! Rata- MACE FENN N

** Tr ansf er to CI her Furls ** 5012 CC 9 exi d e Undi ng Fund .00 .00 14, 500. 00 14, 500. 00 .00 14, 500. 00- 100.00- 5013 Tr ansf er to PSA 996, 787. 00 996, 787. 00 83, 066. 42 83,066. 42 .00 913, 720. 58 91.66 5014 Transfer to I CA - aonpl ex debt 414, 963. 00 414, 963. 00 304, 381. 25 304, 381. 25 . 00 110, 581.75 26.64 ** Tr ansf er to 0 her FUrrIS ** 1. 411, 750. 00 1, 411, 750. 00 401,947. 67 401, 947. 67 .00 1, 009, 802. 33 71.52

93020 ** Law Li Nary **

** Ser vice** 1, 411, 750.00 1, 411, 750. 00 401, 947. 67 401. 947. 67 . 00 1, UN, 802. 33 71.52

91400 - bbndepar t nent al - 91500 ** No depart nent al ** 1099 Rx sonnel 0311 i ngency 20, 000.00 20, 000. 00 .00 .00 20. 000. 00 100. 00 3001 kground checks/ drug tests 3, 000. 00 3, 000. 00 142.50 142.50 2, 857. 50 95. 25 5610 (/ her ant i ngency 40, 000, 00 40, 000. 00 .00 .00 40, 000. 00 100. 00 5899 B3ric & Ceposi t 11 cket s/ Vgchovi a 25, 000. 00 25, 000. 00 466.35 466.35 24, 533.65 98. 13 5900 Bank - Ebel t h Say! ngs Pcct 1, 200. 00 1, 200. 00 .00 .00 1, 200. 00 100.00 5998 CM/ 3 op Char ges 10, 000. 00 10, 000. 00 .00 .00 10, 000. 00 100. 00 5999 Cr edi t Cr d & Tel echeck Fees 50, 000. 00 50, 000. 00 84150 841.50 49, 158. 50 98. 31 nom (bpi t al Ft ci ect Reserve 20000. 00 20, 000. 00 .00 .00 20, 000. 00 100. 00

** Model:art nent al - 169, 200. 00 169, 200. 00 1, 450. 35 1, 450. 35 888E88888 167, 749. 65 99.14

fbndepart nent al ** 169. 200. 00 169, 200. 00 1, 450. 35 1, 450. 35 .00 167, 749.65 99.14

92100 Fbvenue Fef unds 94000 ** Cap! ta FttX ect s ** 95000 D3b4 99r vi ce ** 21060D Cett 99r vi ce ** 220100 •* Debt Ser vi ce •* 310500 ** Cebt Ser vice ** 350600 •• D3b4 Set vice • • --FIND "UAL-- 41, 451, 784. 00 41, 451, 784. 00 5, 176, 850. 50 5, 176, 850. 50 .00 36, 274, 933. 50 87.51 DEPARTMENT REPORTS

Animal Control - Map Building Official - Report Fire IDA Recreation Social Services Tourism Victim Witness Day Reporting

Terry Woods Animal Control Officer

Steve Truitt Administrator

Nikki Cannon Assistant Administrator

Animal Control Office 605 -1 Pine Street Hillsville, VA 24343 276-730-3011

July 31, 2017

Animal Control Office received 57 animal related calls, 15 being calls of questions, 6 follow up calls total of 78 calls, and 24 total animals were taken into custody. Investigated 5 dog bites. 6 wildlife related calls. 6 calls of livestock out.

Terry Woods T.L. Woods Chief Animal Control Officer Carroll County

(276) (730-3011) [email protected] (276) (730-3004) – fax I

Sources: Esri, HERE, DeLorme, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), MapmyIndia, NGCC, © OpenStreetMap contributors, and the GIS User Community Legend Animal Control Response Locations 2 1 0 2 4 6 8 Date:8/7/2017 Drawn by: Justin Barnard Animal Control Map Miles

The Carroll County Industrial Development Authority held its regular monthly meeting July 11, 2017, at the Carroll County Governmental Complex in Hillsville.

Members present: Chairman Clinton Willie; Vice-Chairman Andy Jackson; Roger Wilson; and Larry Chambers.

Also, Steve Truitt, IDA executive director and county administrator; and SandyWest, treasurer.

The Board welcomed a new member, Ronnie Collins, who was appointed by the Board of Supervisors at their July 10 meeting.

Minutes Mr. Jackson made the motion to approve the minutes of the June 10, 2017 meeting as submitted. Mr. Wilson seconded the motion, which was approved by a 4-0 vote.

Closed Meeting Upon a motion by Mr. Wilson, seconded by Mr. Chambers, and passed by a 4-0 vote, the Authority entered into a closed meeting, for acquisition/disposition of property, prospective business in accordance with Section 2.2-3711 (A3, A5) of the Code of Virginia.

Return to Regular Session – Certification On a motion by Mr. Jackson and seconded by Mr. Wilson, and approved by a 4-0 vote, the IDA returned to regular session and adopted the following resolution.

WHEREAS, the Authority has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.1-3711 (A3, A5) of the Code of Virginia requires a certification by this Authority that such closed meeting was conducted in conformity with Virginia law.

Claims After reviewing, Mr. Chambers made the motion to approve payment of claims. The motion was seconded by Mr. Jackson, and approved by a 4-0 vote.

Treasurer’s Report Mr. Wilson made the motion to approve the June treasurer’s report presented by Ms. West, seconded by Mr. Jackson, and approved by a 4-0 vote.

Adjournment Mr. Jackson made the motion to adjourn, seconded by Mr. Chambers and approved by a 4s-0 vote.

NOTE: The next meeting of the IDA will be held Tuesday, Aug. 1, 2017 at the Carroll County Governmental Complex in Hillsville.

CARROLL COUNTY GOVERNMENTAL COMPLEX TERESA HODGES - DIRECTOR

DEPARTMENT OF SOCIAL SERVICES

August 4, 2017

CARROLL COUNTY DEPARTMENT OF SOCIAL SERVICES EXPENDITURES

LOCAL SOCIAL SERVICES APPROPRIATION 2017-2018 $471,935.00 LOCAL SOCIAL SERVICES EXPENDITURES THROUGH 07/17 ( 38,879.84)

LOCAL SOCIAL SERVICES BALANCE FY17 $433,055.16

LOCAL CSA APPROPRIATION FY17 $150,000.00 SUPPLEMENTAL ALLOCATION 4/12/17 413,348.71 LOCAL CSA EXPENDITURES THROUGH 07/17 (531,574.21)

LOCAL CSA BALANCE FY17 $ 31,774.50

LOCAL CSA APPROPRIATION FOR FYI $400,000.00 LOCAL CSA EXPENDITURES THROUGH 7/17 (575.02)

LOCAL CSA BALANCE FY 18 $399,424.98

Tet'çsa Hod! - , Director

605-8 PINE STREET • HILLSVILLE, VIRGINIA 24343-1404

(276) 730-3130 (276) 236-8008 FAx (276) 730-3135

Office of the Victim Assistance Program Teddy B. Felts Telephone: (276) 730-3098 Director Facsimile: (276) 730-3095 E-Mail : [email protected]

July, 2017

The Carroll County Victim/Witness Program has assisted 30 clients in the month of July.

• 11 victims of assault/domestic violence/murder • 12 victims of property crimes • 7 clients were assisted with protective order issues.

The victim/witness program has completed and submitted the FY 2018 signed grant application and related documents.

The victim/witness continues to assist the Commonwealth Attorney’s office with preparation for upcoming criminal cases.

The program continues to work with victims in all three courts here in Carroll County in getting restitution ordered to make them whole.

Tracy Goad continues to do a wonderful job in the City of Galax. I have observed her in court and spoke to the City’s prosecutor. He explains she assists him very well.

Carroll County Governmental Center 605-12 Pine Street Hillsville, Va. 24343 Board Appointed Committees Reports

BRCEDA

CLEO

CPMT

Crossroads

District III

Library

MRPDC

MRCSB

NRRWA

Recreation

Solid Waste

VIAA

Wired Road

WCC

175th Birthday

Carroll County Parks and Recreation

Commission

August 7, 2017

The Carroll County Parks and Recreation Commission held their monthly meeting on Monday, August 7, 2017 at 5:30 p.m. at the Recreation Department Office.

Present: Ronnie Mankins Chris Goad Adam Joyce Howard Mayo Marion Harris Libby Manning, Recreation Director Jennifer Patton, Program Supervisor

CALLED MEETING TO ORDER

Adam Joyce called the meeting to order at 5:33 p.m.

APPROVAL OF MINUTES

Upon motion by Mr. Mayo, seconded by Mr. Harris and passed unanimously, the Commission approved the minutes of the May 1, 2017 meeting.

NEW BUSINESS

Church League Softball – 12 teams registered – Season started July 29th and will end September 7th, weather permitting and the tournament is scheduled to begin September 11th, weather permitting

Football/Cheerleading/Fall Soccer Registration – The last day for late registration is August 9th. Season will start after Labor Day

Crooked Creek Report is attached

Picnic Shelters – 15 rentals for the Park Shelters in April and 8 rentals at the Carter Pines Shelter

Kahn-Con event at Woodlawn Facility on Saturday, August 12th at 10:00 a.m. – 6:00 p.m. Walking Club – 65 people reached 100 mile goal, 43 people reached 200 mile goal, 27 people reached 300 mile goal, 23 people reached 400 mile goal and 18 people reached 500 mile goal, and 6 people have reached the 1,000 mile goal.

National Senior Day – August 18th – Woodlawn Facility – 9:00 a.m. – 3:00 p.m.

Senior Events – August 2017 – Woodlawn Facility Monday – August 7th – 9:00 a.m. – 2:00 p.m. – Game Day Friday – August 11th – 12:00 Noon – Ice Cream Social Monday – August 14th – 9:00 a.m. – 2:00 p.m. – Game Day Friday – August 18th – 9:00 a.m. – 3:00 p.m. – National Senior Day Monday – August 21st – 9:00 a.m. – 2:00 p.m. – Game Day Friday – August 25hth – 11:30 a.m. – Lunch Club Monday – August 28th – 9:00 a.m. – 2:00 p.m. – Game Day Wednesday – August 30th – 11:00 a.m. – Bingo

Playground Expansion – Spider Climb will be installed at the playground soon

OLD BUSINESS

Reviewed June 2017 Monthly Report Reviewed July 2017 Monthly Report

Discussion of Galax Gazette Newspaper Article – Mr. Mayo stated that he called the Galax Gazette to inform them that the article was full of false facts and that the article was one sided. Mr. Mayo also said that it is a shame that a false article can put out a bad name for the department when it is incorrect information and that it cannot be undone once people see it. Mr. Harris stated that it was sad that the situation came about. Mr. Goad stated that it was only one parent and one assistant coach that seemed to be upset. Mr. Mankins suggested having a credentials meeting before tournaments. Mr. Joyce stated that it was good to make a decision quickly and that any issues should be brought in front of the Recreation Commission first. Mrs. Manning stated to the Recreation Commission that herself and Mrs. Patton has since met with Moe Davis, a coach for Carroll County Southwest League, Steve Combs, 8th grade baseball coach, and Casey Burcham, Assistant Varsity Baseball Coach at Carroll County High School, to discuss rules. Mr. Mayo, Mr. Joyce, Mr. Goad, Mr. Mankins, and Mr. Harris stated that they backed the decision of Carroll County Recreation Department.

COMMISSION MEMBERS TIME

Mr. Joyce stated that he felt there should be a chain of command at the Recreation Department when issues arise. First, to contact the office and speak with Mrs. Manning, next the issue should be brought in front of the Recreation Commission, then on up the ladder. Mr. Mayo, Mr. Goad, Mr. Mankins, and Mr. Harris all agreed with Mr. Joyce.

Mr. Harris inquired on soccer registration and if it would be possible to open registration up again if kids are not able to play with the Carroll County Soccer Association due to not having enough to play.

Mr. Harris also asked if it would be possible to do away with the slaughter rule in Church League Softball. Mr. Joyce asked what the slaughter rule is. Mrs. Patton stated that it is 10 runs after 5 innings, 15 runs after 4 innings, or 20 runs after 3 innings. The Commission agreed that the rules will be revised with these changes for next season.

ADJOURNMENT

Upon motion by Mr. Mankins and seconded by Mr. Mayo and passed unanimously the Commission adjourned at 6:26 p.m. until the next scheduled meeting on September 11th, at 5:30 p.m. at the Carroll County Parks and Recreation Department Office.

______Alvin Davidson, Chairman

______Jennifer Patton, Secretary

CARROll-GRAYSON-GAlAX SOLIDWASTE AUTHORITY AGENDA SWA BUSINESSOFFICE HilLSVillE, VA July 28, 2017 12:00 Noon

1. Call to order

2. Consent Agenda A. Approval of Minutes Pg.1-3

B. Approval of Expenditures Pg.4

C. Approval of Merchant Statement, Investments, & Cash Balance Report Pg.5-9

D. Approval of Budget Report & ledger Pg.l0-11

E. Materials Report Pg.12-23

3. Engineering Report Pg.24-27

4. landfill Manager's Report Pg.28

5. Old Business

6. New Business

7. Adjourn CARROLL-GRA YSON-GALAX SOLID WASTE AUTHORITY MEETING MINUTES JUNE 23, 2017 SWA BUSINESS OFFICE HILLSVILLE, VA II :00 A.M.

MEMBERS PRESENT: CM. Mitchell, Willie Greene, Keith Barker, Brenda Sutherland, Steve Truitt, and Benny Robinson

OTHERS PRESENT: Allen Lawson, Landfill Manager; Kimberly Bunn, Secretary; Lynn Klappich. Draper Aden, and Katherine Asbury, Director of BRCEDA

MEMBERS ABSENT: Mitch Smith. Kenneth Belton, and Sam Dickson CALL TO ORDER: . Mr. Mitchell called the meeting to order.

APPROVAL OF CONSENT AGENDA:

Upon motion by Ms. Sutherland, seconded by Mr. Barker, and duly carried, the Authority approved the Consent Agenda as presented Mr. Truitt abstained.

ENGINEERING REPORT:

Mr. Klappich staled that from a gas monitoring, ground waler monitoring perspective. as the summary states, everything is good and there are no compliance issues. The storm water has been taken care of for the first half of the year and another sampling will be taken in the second half. Then preliminary engineering report, landfill re.visioning, will be completed for the nexi meeting. Ms. Klappich stated that some cell" surveying needs to be completed, and al the same time, the corners of the various cells are going to be staked for a berter visual when in the field. Relative 10 the cell II construction, Draper Aden is waiting on the survey 10 wrap up the design and draft which should only take a month to six weeks. The specs will then be compleled and (he general conditions will be sent out to the attorney for review.

LANDFILL MANAGER'S REPORT:

Adjoining Property Update Mr. Lawson stated that the draft deed was attached in the board packet for review. The title search was 10 be completed by the end of the week. The family was emailed a copy and no corrections have been noted. Mr. Lawson slaled that the attorney needed a motion on who was to sign the deed.

Upon motion by Mr. Truitt, seconded by Mr. Barker, and duly carried, the AUlhority authorized Mr. Lawson to be the signatory for rhe proposed deed.

Mr. Lawson stated, in relation to the adjoining property, there are cattle currently on the property. A fence will be built after the survey is completed. Mr. Lawson asked the Board how they would like to proceed with the cattle issue. Ms. Sutherland inquired ifCarrolJ County was a fence in or fence oul. Mr. Truitt stated that it was a fence oul. Ms. Sutherland stated that they would have 10 share in the COSI of the fence. Mr. Barker slated Ihat Mr. Cornwell had (old him at one point to issue a license to graze instead ofa lease. II was the consensus of the Board to speak with Ihe person that has the cattle before proceeding.

Amended FYI8 Budget Mr. Lawson stated that the price for the land ($105,000) and surveying ($3450.00) had been put in line item 6000. The total amounl of $ I08,450.00 had been added to use of reserves and the (otal budgeT had been increased by thaI amounl.

1 SWA Meeting Minutes June 23, 2017 Page 2

Upon motion by Ms. Sutherland, seconded by Mr. Barker, and duly carried, the Authority approved the amended FY 18 budget as presented.

Personnel Mr. Lawson stated thai Justin Lineberry from Pipers Gap. had been hired to fill the vacant position. He started on June 19, 2017.

BRCEDA Loan Letter Mr. Lawson stated that he had received a letter from BRCEDA requesting an extension on the $325,000.00 loan. Since the Director of BRCEDA, Katherine Asbury was present for the meeting he would let her make the presentation.

Ms. Asbury stated that the Solid Waste Authority had loaned BRCEDA $325,000 to secure a lener of credit for $650,000 with Skyline Bank for which they are asking for a renewal. The original terms of that agreement with VDOT required BRCEDA to locate a qualified company by May of2017, but due to some recent legislation. they have now extended that period for an additional 4 years, and no payment will need to be made to VDOT for that 4 years. BRCEDA is required to keep the letter of credit in place and is therefore asking for an extension of the $325,000 loan. The current loan expires in August of 20 17.

Upon motion by Mr. Barker. seconded by Ms. Sutherland, and duly carried, the Authority approved the 4 year extension as requested.

Raymond James CO Renewal Mr. Lawson staled that Raymond James Investments has $1,000,000 ofCD's up for renewal and $29,000 interest in our account. Mr. Lawson stated that from an operational standpoint, the money that is invested in CD's will not be needed for cell II construction or for landfill operation for the next three years. There is enough money in the LGIP accounts and reserve funds. Mr. Barker stated that from what he read from the VMLlVACo comparion, they cannot beat the CD's, they can only give us access to the money quicker. Mr. Lawson stated that went back to what he previously stated, he was not sure making changes now would be worth our time, since we will be taking the money out of LGIP to pay for cell II, it might not gain enough for the short period of time it would be in there. Mr. Lawson stated that the CD's would be alright where they are at and the LGIP would be enough to get us through the next project. Mr. Greene inquired if the VMLI VACo would be better. Mr. Baker stated that the only thing VMLlVACo could do would be easier access to the money. Mr. Robinson stated that you would only be paying for the liquidity for which we don't need at the present time. It was the consensuS of the Board to leave the monies where they currently are at.

Upon motion by Mr. Truitt, seconded by Mr. Greene, and duly carried, the Authority approved reinvesting the $1,000,000 with Raymond James for another term, and leave the remaining $29,000 interest invested until maturity.

Equipment Update Mr. Lawson stated that all the equipment is doing well. He was informed yesterday that they had shipped our final Bomag parts by boat and they were on their way. DEQ came yesterday and did the semi.annual inspection and he was very satisfied and made several positive comments. Mr. Robinson inquired if Bomag was going to extend the warranty due to all of the problems. Mr. Lawson stated that the decision had not been made as to whether they will extend the warranty or do free oil sampling to the whole machine, or both.

OLD BUSINESS:

_ VML/ VACo Comparison . LGIP New Investment Option

See discussion under Raymond James CD re~investment.

2 SWA Meeting Minutes June 23, 2017 Page 3

NEW BUSINESS:

ADJOURN:

Upon motion by Mr. Mitchell, the meeting was adjourned. The next Board Meeting will be on July 28, 2017 at 12:00 PM.

CM. Mitchell, Chairman

Kimberly Bunn, Secretary

3 Carroll-Grayson-Galax Solid Waste Authority 10:14 AM 07/25/17 Check Register Accrual Basis July 2017 Amount Date Num Source Name

Jul17 -31380 07107/2017 ONLINE CENTURYLINK -7440 07/28/20172949 APPALACHIAN NATURAL GAS DISTRIBUTION CO. -45985 07/28/2017 2950 APPALACHIAN POWER -70,875.00 07/28/20172951 BRCEDA -39397 07/28/2017 2952 BUSINESS CARD -620.12 07/28/20172953 CAROLINA SOFTWARE -5280 07/28/2017 2954 CARROll COUNTY PSA -8,289.69 07/28/2017 2955 CARTER BANK & TRUST -6,905.18 07/28/20172956 CARTER MACHINERY CO INC -33252 07/28/20172957 CINTAS CORP -6000 07/28/2017 2958 CIVITAS MEDIA -15000 07/28/2017 2959 DEBORAH BREWER -3,37248 07/28/20172960 DEPARTMENT OF ENVIRONMENTAL QUALITY -317.00 07/28/20172961 EUROFINS lANCASTER lABORATORIES, INC. -7512 07/28/20172962 EXCEL TRUCK GROUP -44847 07/28/20172963 F&M CONSTRUCTION CORP -2248 07/28/20172964 GUYNN HARDWARE & FURNITURE -42.91 07/28/2017 2965 HAYNES SMAll ENGINE REPAIR -71.00 07/28/20172966 HIGH COUNTRY SPRINGS BOTTLED WATER -1,270.86 07/28/20172967 JAMES RIVER EQUIPMENT - SALEM -4,35543 07/28/2017 2968 JAMES RIVER SOLUTIONS -32,368.14 07/28/2017 2969 lGIP INVESTMENT FUND -337.88 07/28/2017 2970 lOWE'S -329.73 07/28/2017 2971 MANSFIELD Oil COMPANY -184.95 07/28/2017 2972 NAPA AUTO PARTS OF HillSVillE -1,69490 07/28/20172973 NEW RIVER TIRE RECYCLING -15.00 07/28/2017 2974 PACE ANALYTICAL SERVICES INC -65000 07/28/20172975 SANDS ANDERSON PC -62.90 07/28/20172976 SS CARROll CO COOP INC -4020 07/28/2017 2977 THE DECLARATION -6116 07/28/2017 2978 THE GAZETTE -72.54 07/28/2017 2979 THE PAPER CLIP -2,050.00 07/28/2017 2980 TOM G. SLUSHER -4,590.31 07/28/2017 2981 TOWN OF HillSVillE -10,631.00 07/28/20172982 TREASURER OF VIRGINIA DEQ -169.17 07/28/2017 2983 U.S CEllULAR -21,568.25 07/28/2017 2984 VACORP -99.30 07/28/20172985 XEROX CORPORATION -173,428.51 Jul17

C.M. Mitchell, Chairman

Steve Truitt, Director

4 e BluePay BlUEPAY 184 SHUMAN BLVD #350 NAPERVILLE, JL 60563

~,... •. "._ ,' .• '" .. ~ .. " ..•. _ .• _.• ',,";v ,,_,~":'.'_ ",,' ,~"",.~,.- .••~,...~.''\o~'(''''''_ .•..•0" •. , ., >'. _ , . ..l • ~ , ~"':~\~'@~1~5if/.!~F'~:PJW17~P9~~~Jh''~, ~11'~~llj~~:.J~Jr'jrlJ:~~!to

Page 1 of 8 THIS IS NOT A BILL 35259 1 AS DADO 035259fOOOOOlf744000/A3STMT1MDGOOlI35259/0000/2J2501 150 01000000 Statement Period 06/01/17 - 06/30/17 CARROLL GRAY GALAX SOL WASTE W.'~,":'-.' Merchant Number 543257020106076 PO BOX 1837 1-888-588-5757 ~ HILLSViLLE VA 24343-7837 Customer Service

Location: II' II'" 1,1,1'111,1'111""" ,I""" 1,1'1,"'" II' "'1,1,'1' I" r CARROLL SOLID WASTE 162 LANDFILL RD HILLSVILLEVA 24343

• --~--" .,,"'.

. Page 5 Amount Submitted $9,447.50

Page 5 Third Party Transactions 000

Page 5 Adj us tments/C harge backs 000

Page 5 Fees Charged -$336.63 Total Amount Funded to Your Bank $9,110.87

See page 2 for Key Definition of Terms

(Amounl Submilled - Third Party) + Adju5tmenls + Charg"baoks + Fees Charged = Amollnt Funded

RECEIVED JUL 112017 AGo

IMPORTANT INFORMATION ABOUT YOUR ACCOUNT

'ATTENTION' THE PULSE DEBIT NETWORK IS INCREASING THE ANNUAL MERCHANT LOCATION FEE FROM $900 TO $1200. AS A RESUL T OF THIS FEE AND OUR OWN PRICiNG CONSIDERATIONS, EFFECTIVE WITH YOUR AUGUST 2017 STATEMENT, YOUR ACCOUNT WILL BE ASSESSED A PULSE NETWORK ANNUAL FEE IN THE AMOUNT OF $18.00. THIS FEE is APPLICABLE TO LOCATiONS SETUP TO ACCEPT TRANSACTIONS ON THE PULSE DEBIT NETWORK. THiS FEE WILL APPEAR ON YOUR STATEMENT AS A SEPARATE LINE iTEM IDENTIFIED AS PULSE PARTICIPATE FEE. AS A MERCHANT ACCEPTING CREDIT/DEBIT CARDS, YOU ARE REQUIRED TO BE COMPLIANT WITH THE PAYMENT CARD INDUSTRY DATA SECURITY STANDARDS (PCI DSS). IF WE HAVE NOT RECEIVED YOUR VALIDATION OF PCI-DSS COMPLIANCE FROM A QUALIFIED SECURITY ASSESSOR (QSA), EFFECTIVE AUGUST 1,2017 YOU WILL BE

5 nnnnnn 0104035259 116251P May 31 to June 30, 2017 ~ :ONDJAMF.S@ Account # 30602599

BRUCE TERRY Raymond James Financial Services, Inc. RAYMOND JAMES FINANCIAL SVCS I FIRST COMMUNITY BANK 1707 JEFFERSON ST. BLUEFIELD, WV 24701 1(304) 325-7334 Bruce. [email protected]

108371014510 03 AS 0.40 64 1496 3 1 111 Raymond James Client Services 1111111'1,1111111111,111'1"111,1111111,111111111111'11 1,,11 1 800-647-SERV (7378) CARROll-GRAYSON-GAlAX Monday - Friday 8 a.m. to 9 p.m. ET SOLID WASTE AUTHORITY f'?4 ~ PO BOX 1837 Online Account Access HillSVillE VA 24343-7837379 raymond ja mes. co m/i nve slo raccess

I I

RECEIVED JUL 1 11017 IRL

This Statement Year to Date $4,011,475.97 Beginning Balance $4,025,324.28 $0.00 $0.00 Value This Statement Deposits $5,25984 $22,993 15 Income $0.00 $0.00 $4,028,574.12 Withdrawals $0.00 $000 Expenses $(5,89500) Prior Year-End Change in Value $(2,01000) Last Statement $4,028,574.12 $4,028,574.12 Ending Balance $4,025,32428 $4,011,475.97

Dollar-Weighted Performance" YTD Annualized Since 11/03/2014

0.42% 1.03%

Performance Incepllon 11103/2014 Excludes some limited partnershIps. unpflced securities and annuIty l'Iislory plior to the annuity being linked to the account

• Your primary objective is Capital Preservation, with a low risk tolerance and a time horizon less than 5 years Your secondary objective IS Income, WIth a low risk tolerance and a time horizon less than 5 years • Realized gain/loss summary (Please see Cost Basis on the Understanding Your Statement page.) Year-To-Date $0.00 • Short-term gains $0.00 • Short-term losses $0.00 • Long~termgains $000 • Long-term losses $0.00 Net Gain/Loss Total

Account carried by Raymond James & Associates, Inc I Member New York Stock Exchange/SIPC Page 1 of 12 6 Investor Statement Page 10' 2 for the period of; June 1. 2017 - June 30. 2017

~ Investor Services; '-800.643.7800

'11'1'111111'1,111111111'11",1,1111"'1"11'111,111"1'111"1'1'

CARROLLGRAYSONGALAX Investment Rep: Default 00063& SOLIOWASTE AUTHORITY Investment Rep. No; DEFAUl T POBOX 1837 HILLSVILLEVA 24343.7837 BrokerJDealer: Carroll.Grayson.Galax Solid Was Auth PO Box 1837 Hillsville VA 24343.7B37

Dealer/Branch; 10046/CARGRAY

Portfolio at-a-Glance Investor Information $814.856.37 The Average Monlhly Y,eld for June 2017 was 1047% Portfolio Value Beginning 06/01n017 The Effective Monthly YIeld for June 2017 was 1.052%. + Purchases SO.OO . Withdrawals SO.OO Portfolio Value Ending 06/30/2017 $815.557.65

Portfolio Summary Share Market Value 0/0 of Account Holdings Shares Price on 06/30/2017 Account Number 278697000 Fund Name tOO. 0% $1 00 $815.557.65 Commonwealttl Of Virginia. lGIP 815.557 650 CARROlL GRAYSON GALAX SOLIO WASTE AUTHORITY

Account Transactions Dollar Share Shares this Total Shares Transaction Owned Trade Price Transaction Description Amount Account Number 278697000 Date 814,856.370 $814,856 37 $1 00 Beginning Balance as of 0610112017 815.557.650 Commonwealth Of Virginia. lGIP/3064 $701.18 $100 701 180 06/301t7 INCOME REINVEST $1,00 815.551.650 CARROLL GRAYSON GALAX Ending Balance 8S of 06/30/2017 5815.557.65 SOllO WASTE AUTHORITY

Di"lribulion,,: Dividends Cap Gains REINVEST REINVEST

L RECEIVED JUL 10 Z017It

\ 111\111111\ 11\11111111111111111111 7 Investor Statement Page 10f 2 lor the period 01: June 1,2017 - June 30, 2017

~ Investor Services: 1-800-643-7800

1,1,11111'11,11,1"11'11,1"'1111111,11111'111,1'111111,,1111111\ Investment Rep: Default CARROLL GRAYSON GALAX OOOb37 SOLID WASTE AUTHORITY Investment Rep. No: DEFAULT PO 80X 1837 Carroll-Grayson-Galax Solid Wa I HILLSVILLE VA 24343.7837 Broker/Oealer: Auth PO Box 1837 Hillsville VA 24343.7837

Dealer/Branch: 10046/CARGRAY

Investor Information Portfolio at-a-Glance The Average Monthly Yield for June 2017 was 1.047%. $1,509,653.86 Portfolio Value Beginning 06/01/2017 The Effeclive Monthly Yield for June 2017 was 1.052%. 559,380.20 + Purchases SO.OO - Withdrawals $1,570,360.28 Portlolio Value Ending 06/30/2017

% of Account Portfolio Summa Share Markel Value Holding~ Shares Price on 06/30/2017 Fund Name $1,570,360.28 100.0% Account Number 3600050 1.570,360.280 S1.00 Commonwealm Of Virgmia -lGIP CARROLLGRAYSONGALAX SOLIOWASTE AUTHORITY

Account Transactions Share Shares this Total Shares Oollar Owned Trade Transaction Amount Price Transaction Dale Oescription Account Number 3600050 S1.00 1,509.653.86D Beginning Balance as of 06/01/2011 S1.509,653.86 S1.00 27,942 390 1,537,596.250 Commonwealth Of Virginia • LGIP/3064 SHARES PURCHASED - WIRE S27,942.39 1,569,034.05( 06101/17 $31,437.81 S1.00 31,437.810 SHARES PURCHASED - WIRE 1,570,360.28[ 06128/17 $1,326.22 $1.00 1,326 220 CARROLLGRAYSONGALAX INCOME REINVEST 06130117 $1.00 1,570,360.28L SOLIOWASTE AUTHORITY Ending Balance as of 06/30/2017 $1,570,360.28

Distributions: Dividends Cap Gains REINVEST REINVEST

RECEIVED JUL 101017 IT L

11111111111111111111111111111111111 CARROLL-GRA YSON-GALAX SOLID WASTE AUTHORITY STATEMENT OF REVENUES, EXPENSES AND CHANGES IN CASH BALANCE MONTH OF JUNE 2017

Revenue TOTAL Year to Date

Operations Account BEGINNING CASH BALANCE $501,299.18

REVENUE COLLECTED: TIPPING FEES 193,805.82 STATE FEES INTEREST REVENUE 4.47 MISCELLANEOUS I LOAN PROCEEDS '" RECYCLING 880.00 CHECK-STOP PAYMENT WASTE TIRE REIMBURSEMENT LGIP TRANSFER OF FUNDS DEPOSITS IN TRANSIT 1.173.50

TOTAL REVENUE COLLECTED $195,863.79 $1,942,855.26

EXPENSES PAID: MONTHLY EXPENSES 181,943.88 BAD CHECKS CREDIT CARD FEES 289.60 SERVICE CHARGES PRINT DEPOSIT SLIPS & CHECK ORDER ONLINE BILL PA YMENTS 316.94 TRANSFER TO LGIP TOTAL EXPENSES PAID 182,550.42

ENDING CASH BALANCE $514,612.55 CARROLL-GRAYSON-GALAXSWA BUDGETREPORTJULY2017 BALANCE BUDGETAMOUNT EXPENDITURES CATEGORY 366,500.00 366,50000 1001 Salaries 171,297.75 175,000.00 3,702.25 2001 Benefits 242,500.00 242,500.00 3002A Eng. Services LFConst. 9,900.00 9,900.00 30021 Landfill Gas 14,300.00 14,300.00 3002J Aerial Survey & Cap Study 69,100.00 332.00 68,768.00 30020 Groundwater Monitoring 18,500.00 18,50000 300n Storm water Sampling 10,200.00 10,200.00 3002U Title V Air Quality Per. 25,000.00 25,000.00 3002V Tier IITesting 754,000.00 754,000.00 3003 Cell Construction / Closure 15,000.00 15,000.00 3005 Equipment 12,000.00 534.25 11,465.75 5101 Utilities 90,000.00 4,685.16 85,314.84 5102 Fuel 8,000.00 482.97 7,517.03 5203 Telephone 8,000.00 8,000.00 5400 Office Equipment 4,000.00 492.66 3,507.34 5401 Office Supplies 2,000.00 99.30 1,900.70 5401A Office Equipment Lease 800.00 200.00 600.00 5401B Office Equipment Sup. 3,500.00 161.36 3,338.64 5401C Advertising 9,500.00 9,500.00 5401D Audit 75,000.00 8,736.70 66,263.30 5408 Equipment Repair 10,000.00 379.36 9,620.64 5415 Misc. Supplies 5,500.00 332.52 5,167.48 5415A Uniforms/Supplies 30,000.00 448.47 29,551.53 5415B Rock 10,000.00 10,000.00 5415C Wood Grinding 26,000.00 1,694.90 24,305.10 5415D Tire Disposal 15,000.00 15,000.00 5415F Paving 2,300.00 453.99 1,846.01 5415G Catering 3,000.00 3,000.00 5418 Recycling 6,000.00 6,000.00 5419 Building Maintenance 22,000.00 17,866.00 4,134.00 5420 Insurance 11,000.00 650.00 10,350.00 5425 Legal Fees 20,000.00 14,003.48 5,996.52 5430 DEQ 1,800.00 1,800.00 5435 Seminars 70,875.00 229,125.00 5439 Community Economic Dev. 300,000.00 20,000.00 4,590.31 15,409.69 5440 Leachate Treatment Fee 40,000.00 40,000.00 5441 HHW/ Shredding 108,450.00 2,050.00 106,400.00 6000 Land Acquisition 355,000.00 32,368.14 322,631.86 0050 LGIP 10,000.00 10,000,00 8000 Employee Contingency 8,289.69 91,710.31 8500 Equipment Capital Improvement 100,000.00

TOTAL $3,008,850.00 $173,428.51 $2,835,421.49

18 CARROll-GRAYSON-GAlAX SOLID WASTE AUTHORITY lEDGER SUMMARY FY 18

07/07/17 Centurylink Online Payment 313.80 07/28/17 Expenditures (Ck 2949-2985) 173,114.71 TOTAL FOR JULY 173,428.51 173,428.51 Centurylink Online Payment Expenditures (Ck TOTAL FOR AUGUST Centurylink Online Payment Expenditures (Ck TOTAL FOR SEPTEMBER Centurylink Online Payment Expenditures (Ck TOTAL FOR OCTOBER Centurylink Online Payment Expenditures (Ck TOTAL FOR NOVEMBER Centurylink Online Payment Expenditures (Ck TOTAL FOR DECEMBER Centurylink Online Payment Expenditures (Ck TOTAL FOR JANUARY Centurylink Online Payment Expenditures (Ck TOTAL FOR FEBRUARY Centurylink Online Payment Expenditures (Ck TOTAL FOR MARCH CenturyLink Online Payment Expenditures (Ck TOTAL FOR APRil Centurylink Online Payment Expenditures (Ck TOTAL FOR MAY Centurylink Online Payment Expenditures (Ck TOTAL FOR JUNE

1 1 Carroll.Grayson.Galax SWA 2017 Materials Expenses/Revenue

EXPEN5E REVENUE MONTH MATERIAL $0.00 $1,111.50 January Wood $0.00 $1,223.00 February $0.00 $2,653.50 March $9,685.05 $3,268.50 April $0.00 $2,138.50 May $0.00 $4,370.50 June $0.00 $0.00 July $0.00 $0.00 August $0.00 $0.00 September $0.00 $0.00 October $0.00 $0.00 November $0.00 $0.00 December $9,685.05 $14,765.50 TOTAL $2,455.65 $927.00 January Tires $1,774.80 $3,961.00 February $836.40 $2,264.00 March $2,520.25 $3,594.00 April $5,055.80 $3,767.00 May $1,711.90 $1,969.00 June $0.00 $0.00 July $0.00 $0.00 August $0.00 $0.00 September $0.00 $0.00 October $0.00 $0.00 November $0.00 $0.00 December $14,354.80 $16,482.00 TOTAL $0.00 $578.50 January Metal $0.00 $671.50 February $0.00 $540.25 March $0.00 $508.00 April $0.00 $1,449.00 May $0.00 $991.50 June $0.00 $0.00 July $0.00 $0.00 August $0.00 $0.00 September $0.00 $0.00 October $0.00 $0.00 November $0.00 $0.00 December $0.00 $4,738.75 TOTAL

12 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 1 Time 10:19:17 Material Analysis Report by Date Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Summary Report for Sites: 1, 2, 3, 22, 99 Accounts o - 999999 Customer Types - Z Materials - ZZZZZZZZZZ Material Types - Z

Date Material Type Customer Type Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

06/01/17 Total 183 86 0 0 190.41 190.41 8,988.26 Average 0 0 0 1. 04 1. 04 49.12

06/02/17 Total 231 86 0 0 173.56 17 3.56 7,448.50 Average 0 0 0 0.75 0.75 32.24

06/03/17 Total 255 98 0 0 35.44 35.44 2,211.00 Average 0 0 0 0.14 0.14 8.67

06/05/17 Total 158 63 0 0 146.15 146.15 7,670.26 Average 0 0 0 0.92 0.92 48.55

06/06/17 Total 151 67 0 0 170.36 170.36 7,578.90 ~ Average 0 0 0 1. 13 1.13 50.19 w 06/07/17 Total 176 88 0 0 190.05 190.05 7,568.50 Average 1 0 0 1. 08 1. 08 0.00

06/08/17 Total 183 83 0 0 184.10 184.10 9,70.38 Average 0 0 0 1. 01 1. 01 53.24

06/09/17 Total 202 90 0 0 182.34 182.34 8,785.00 Average 0 0 0 0.90 0.90 0.49

06/10/17 Total 226 68 0 0 31.10 31.10 2,088.00 Average 0 0 0 0.14 0.14 9.24

06/12/17 Total 200 93 0 0 167.48 167.48 8,517.04 Average 0 0 0 0.84 0.84 42.59

06/13/17 Total 143 72 0 0 14 8.27 148.27 7,689.16 Average 1 0 0 1. 04 1. 04 53.77

06/14/17 Total 160 89 0 0 157.82 157.82 7,290.48 Average 1 0 0 0.99 0.99 45.57

06/15/17 Total 162 73 0 0 149.84 149.84 7,558.82 Average 0 0 0 0.92 0.92 46.66

06/16/17 Total 174 74 0 0 131.23 131.23 6,371.54 Average 0 0 0 0.75 0.75 36.62 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 2 Time 10:19:17 Material Analysis Report by Date Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Summary Report for Sites: 1, 2, 3, 22, 99 Accounts o - 999999 Customer Types - Z Materials - ZZZZZZZZZZ Material Types - Z

Date Material Type Customer Type Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

06/17/17 Total 196 56 0 0 25.39 25.39 1,823.50 Average 0 0 0 0.13 0.13 9.30

06/19/17 Total 155 70 0 0 184.75 184.75 8,750.38 Average 0 0 0 1. 19 1. 19 56.45

06/20/17 Total 145 66 0 0 148.29 148.29 6,738.08 A.verage 0 0 0 1.02 1.02 46.47

06/21/17 Total 156 63 0 0 131.52 131. 52 6,682.50 Average 0 0 0 0.84 0.84 42.84

~ 06/22/17 Total 163 77 0 0 132.54 132.54 6,913.80 •••• Average 0 0 0 0.81 0.81 42.42

06/23/17 Total 171 78 60 60 162.63 162.63 7,949.50 Average 0 0 0 0.95 0.95 46.49

06/24/17 Total 221 67 0 0 37.09 37.09 2,395.68 Average 0 0 0 0.17 0.17 10.84

06/26/17 Total 180 86 3 3 130.26 130.26 6,501.50 Average 0 0 0 0.72 0.72 36.12

06/27/17 Total 181 81 0 0 150.90 150.90 7,070.24 Average 0 0 0 0.83 0.83 39.06

06/28/17 Total 151 64 0 0 136.66 136.66 6,502.00 Average 0 0 0 0.91 0.91 43.06

06/29/17 Total 150 70 0 0 149.47 149.47 7,387.08 Average 0 0 0 1.00 1. 00 49.25

06/30/17 Total 182 90 0 0 148.81 148.81 6,667.79 Average 0 0 0 0.82 0.82 36.64

Report Total 4655 1998 63 63 3596.46 3596.46 174,890.89 Report Average 0 0 0 0.77 0.77 37.57 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 1 Time 10:24:41 Material Analysis Report by Material Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Summary Report for Sites: 1, 2, 3, 22, 99 Accounts o - 999999 Customer Types - Z Materials - zzzzzzzzzz Material Types - Z

Date Material Type Customer Type Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

LATE CHG Total 2 0 0 0 0.00 0.00 6.31 Average 0 0 0 0.00 0.00 3.16

1 AX TRL B Total 83 4 0 0 8.76 8.76 747.00 Average 0 0 0 0.11 0.11 9.00

1 AX TRL L Total 121 121 a 0 31.54 31.54 1,089.00 Average 1 0 0 0.26 0.26 9.00

2 AX TRL B Total 3 1 0 0 5.57 5.57 33.00 Average 0 0 0 1.86 1.86 11. 00

2 AX TRL L Total 13 13 0 0 6.53 6.53 143.00 ~ Average 1 0 0 0.50 0.50 11.00 U'1 3 Total 1115 1 0 0 0.43 0.43 4,460.00 Average a 0 0 0.00 0.00 4.00

4B Total 1515 3 0 0 3.25 3.25 12,120.00 Average 0 0 0 0.00 0.00 8.00

4L Total 290 290 3 3 63.44 63.44 2,320.00 Average 1 0 0 0.22 0.22 8.00

APP Total 18 18 0 0 2.02 2.02 90.00 Average 1 0 0 0.11 0.11 5.00

BOILER ASH Total 1 1 0 0 7.82 7.82 391.00 Average 1 0 0 7.82 7.82 391.00

BRUSH/WOOO Total 127 127 60 60 85.98 85.98 4,350.50 Average 1 0 0 0.68 0.68 34.26

CARCASS Total 31 31 0 0 2.99 2.99 0.00 Average 1 0 0 0.10 0.10 0.00

COMMERCIAL Total 178 178 0 0 965.02 965.02 48,251.00 Average 1 0 0 5.42 5.42 271.07

CONST Total 333 331 0 0 238.79 238.79 11,939.50 Average 1 0 0 0.72 0.72 35.85 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 2 Time 10:24:41 Material Analysis Report by Material

Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Swnmary Report for Sites: 1, 2, 3, 22, 99 Accounts 0 - 999999 Customer Types - Z Materials - ZZZZZZZZZZ Material Types - Z

Date Material Type Customer Type Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

GLASS Total 22 21 0 0 143.42 143.42 3,442.08 Average 1 0 0 6.52 6.52 156.46

INDUSTRIAL Total 160 160 0 0 446.65 446.65 22,332.50 Average 1 0 0 2.79 2.79 139.58

METAL Total 4 4 0 0 0.43 0.43 21.50 Average I 0 0 0.11 0.11 5.38

MUN Total 478 476 0 0 1223.24 1223.24 61,162.00 Average 1 a 0 2.56 2.56 127.95

~ NO CHARGE Total 57 57 0 0 168.48 168.48 0.00 '" Average 1 a 0 2.96 2.96 0.00 SILT Total 4 4 a a 30.27 30.27 0.00 Average 1 0 0 7.57 7.57 0.00

SLUOGE Total 31 31 0 0 142.70 142.70 0.00 Average 1 0 a 4.60 4.60 0.00

TIRE Total 35 86 0 a 0.13 0.13 86. 00 Average 2 0 0 0.00 0.00 2.46

TIRE W/RIM Total 9 15 a a 0.00 0.00 30.00 Average 2 0 0 0.00 0.00 3.33

TIRES/TON Total 21 21 0 0 18.53 18.53 1,853.00 Average 1 0 a 0.88 0.88 88.24

YARD D GRD Total 3 3 0 0 0.40 0.40 20.00 Average 1 0 0 0.13 0.13 6.67

YARD DEBRI Total 1 1 0 D 0.07 0.07 3.50 Average 1 0 0 0.07 0.07 3.50

Report Total 4655 199B 63 63 3596.46 3596.46 l74,890.89 Report Average 0 0 0 0.77 0.77 37.57 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 1 Time 10:31:38 Material Analysis Report by Account Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Summary Report for Sites: 1, 2, 3, 22, 99 Accounts 0 - 200 Customer Types - Z Materials - ZZZZZZZZZZ Material Types - Z

Date Material Type Customer Type Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

0 CASH Total 3902 1250 63 63 458.96 458.96 38,525.50 Average a a a 0.12 0.12 9.87

2 TOWN OF HILLSVILLE Total 76 76 a a 340.35 340.35 13,900.50 Average 1 a 0 4.48 4.48 182.90

4 CARROLL-GRAYSON-GALAX SWA Total 57 57 a 0 168.48 168.48 0.00 Average 1 a a 2.96 2.96 0.00

8 WASTE INDUSTRIES Total 143 142 0 a 924.34 924.34 46,217.00 Average 1 a a 6.46 6.46 323.20

15 JDM SERVICES INC Total 2 2 a a 17.87 17.87 893.50 ~ Average 1 a a 8.94 ....• 8.94 446.75 20 VOOT - CARROLL/MARTINSVILLE Total 29 29 0 a 2.45 2.45 13.50 Average 1 a a 0.08 0.08 0.47

24 SUNNY SIDE STORE Total 1 1 a a 0.36 0.36 18.00 Average 1 a a 0.36 0.36 18.00

25 GARY HILL CONSTRUCTION Total 1 1 a a 0.69 0.69 34.50 Average 1 a a 0.69 0.69 34.50

26 JOEL L. HILL Total 2 2 a a 0.55 0.55 27.50 Average 1 a a 0.28 0.28 13.75

32 STAR CONSTRUCTION Total 1 1 a a 0.50 0.50 25.00 Average 1 a a 0.50 0.50 25.00

33 TRACOL Total 1 1 a a 0.38 0.38 19.00 Average 1 0 a 0.38 0.38 19.00

42 SERVICE CONTRACTING OF VA INC Total 1 1 a a 0.90 0.90 45.00 Average 1 a a 0.90 0.90 45.00

46 CONNER, INC. Total 5 5 a a 1. 67 1.67 83.50 Average 1 a a 0.33 0.33 16.70

62 NATIONAL SALVAGE & SERVICE Total 5 4 a a 13.15 13.15 663.30 Average 1 a a 2.63 2.63 132.66 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 2 Time 10:31:38 Material Analysis Report by Account Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Summary Report for Sites: 1, 2, 3, 22, 99 Accounts 0 - 200 Customer Types - Z Materials - ZZZZZZZZZZ Material Types - Z

Date Material Type Customer TyPe Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

64 DON MARTIN Total 4 4 0 0 0.88 0.88 44.00 Average 1 0 0 0.22 0.22 11. 00

74 SURRATT AND COX CTR'S, INC. Total 1 1 0 0 0.53 0.53 26.50 Average 1 0 0 0.53 0.53 26.50

77 MARK FARMER Total 1 1 0 0 0.16 0.16 8.00 Average 1 0 0 0.16 0.16 8.00

80 H. E. HUNDLEY Total 1 1 0 0 0.25 0.25 12.50 Average 1 0 0 0.25 0.25 12.50

87 ANDERSON HOME IMPROVEMENT Total 1 1 0 0 0.38 0.38 19.00 ~ Average 1 0 0 0.38 0.38 19.00

95 MOM CONSTRUCTION Total 1 1 0 0 0.08 0.08 4.00 Average 1 0 0 0.08 0.08 4.00

119 QUALITY GUTTERING Total 2 2 0 0 0.24 0.24 12.00 Average 1 0 0 0.12 0.12 6.00

134 CARROLL COUNTY SCHOOLS Total 1 1 0 0 0.60 0.60 30.00 Average 1 0 0 0.60 0.60 30.00

135 CARROLL CO. BD. OF SUPV. Total 4 3 0 0 0.63 0.63 49.50 Average 1 0 0 0.16 0.16 12.38

139 A. L. NOBLETT, JR. Total 7 7 0 0 0.73 0.73 41.00 Average 1 0 0 0.10 0.10 5.86

140 SHERWOOD TRAILER PARK Total 2 2 0 0 0.07 0.07 3.50 Average 1 0 0 0.04 0.04 1.75

160 TODD WOLFORD Total 4 4 0 0 2.39 2.39 119.50 Average 1 0 0 0.60 0.60 29.88

170 RICHARDSON GENERAL CONTRACTORS Total 4 4 0 0 2.01 2.01 100.50 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 3 Time 10:31:38 Material Analysis Report by Account Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Summary Report for Sites: 1, 2, 3, 22, 99 Accounts 0 - 200 Customer Types - Z Materials - ZZZZZZZZZZ Material Types - Z

Date Material Type Customer Type Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

Average 1 a a 0.50 0.50 25.13

176 CANA - CARROLL CO. BD. OF SUP. Total 14 13 a a 44.65 44.65 2,344.00 Average 1 a a 3.19 3.19 167.43

166 CARROLL COUNTY PSA Total 1 1 a a 0.06 0.06 3.00 Average 1 a a 0.06 0.06 3.00

167 G&G CONSTRUCTION Total 2 2 0 a 1.as 1.05 52.50 Average 1 a a 0.53 0.53 26.25

195 VAUGHAN'S CUSTOM CABINETS Total 5 5 a 0 1. 93 1. 93 96.50 ~ Average 1 a 0 0.39 0.39 19.30 '" Report Total 4282 1626 63 63 1987.43 1987.43 103,438.60 Report Average 0 0 0 0.46 0.46 24.16 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 1 Time 10:35:15 Material Analysis Report by Account Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Summary Report for Sites: 1, 2, 3, 22, 99 Accounts 201 - 499 Customer Types - Z Materials - ZZZZZZZZZZ Material Types - Z

Date Material Type Customer Type Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

202 CITY OF GALAX Total 51 51 0 0 293.43 293.43 9,553.50 Average 1 0 0 5.75 5.75 187.32

203 AMERICAN MIRROR CO. Total 6 6 0 0 15.33 15.33 766.50 Average 1 0 0 2.56 2.56 127.75

204 CONSOLIOATEO GLASS & MIRROR Total 51 50 0 0 208.05 208.05 6,704.58 Average 1 0 0 4.08 4.08 131.46

211 MAURICE VAUGHAN FURNITURE Total 5 5 0 0 1.51 1.51 75.50 Average 1 0 0 0.30 0.30 15.10

217 VAUGHAN BASSETT FURNITURE Total 23 23 0 0 47.91 47.91 2,395.50 Average 1 0 0 2.08 2.08 104.15 0'" 218 WEBB FURNITURE ENTERPRISES Total 3 3 0 0 4.05 4.05 202.50 Average I 0 0 1. 35 1.35 67.50

238 HILLS COAL & TRUCKING Total 4 4 0 0 1.73 1.73 86.50 Average 1 0 0 0.43 0.43 21.63

247 FROST PAINTING CO. Total 1 1 0 0 0.31 0.31 15.50 Average 1 0 0 0.31 0.31 15.50

283 GALAX CITY SCHOOLS Total 2 2 0 0 0.40 0.40 20.00 Average 1 0 0 0.20 0.20 10.00

299 WASTE MANAGEMENT - AP Total 50 50 0 0 196.05 196.05 9,802.50 Average 1 0 0 3.92 3.92 196.05

309 V&M REGIONAL RECYCLING Total 68 67 0 0 168.89 168.89 8,444.50 Average 1 0 0 2.48 2.48 124.18

Report Total 264 262 0 0 937.66 937.66 38,067.08 Report Average 1 0 0 3.55 3.55 144.19 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 1 Time 10:36:04 Material Analysis Report by Account Inbound and outbound materials for the period 06/01/2017 - 06/30/2017 Swnmary Report for Sites: 1, 2, 3, 22, 99 Accounts 500 - 999999 Customer Types - Z Materials - ZZZZZZZZZZ Material Types - Z

Date Material Type Customer Type Tickets Count Est. vol. Act. Vol. Est. Wt. Actual Wt. Charge

502 COUNTY Of GRAYSON Total 101 103 0 0 661.93 661.93 33,322.50 Average 1 0 0 6.55 6.55 329.93

503 TOWN Of fRIES Total 1 1 0 0 0.2q 0.2Q 12.00 Average 1 0 0 0.2Q 0.2Q 12.00

50Q TOWN Of INDEPENDENCE Total 3 3 0 0 8.90 8.90 33.00 Average 1 0 0 2.97 2.97 11.00

5H VDOT/WYTHEVILLE/REF. GR. CO. Total 1 1 D 0 0.07 0.07 0.00 Average 1 0 D 0.07 0.07 0.00

538 NEW RIVER CONSTRUCTION CO INC Total 1 0 0 D D.OO 0.00 0.51 '"~ Average 0 D 0 0.00 0.00 0.51 5Ql RIVER NORTH CORRECTIONAL CTR Total 2 2 0 0 0.23 0.23 17.00 Average 1 0 0 0.12 0.12 8.50

Report Total 109 110 D 0 671. 37 671.37 33,385.01 Report Average 1 0 0 6.16 6.16 306.28 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 1 Time 08,20,50 Account Aging Report Accounts 1 - 999999 Types - Z Balances 0.01 - 999999999. Aged past 0 days As of 06/30/2017

Account Customer Over limit ---Last paymsnt---- 0 - 30 31 - 60 61 - 90 Over 90 Total due

2 TOWN OF HILLSVILLE 06/15/17 14210.50 13900.50 0.00 0.00 0.00 13900.50 8 WASTE INDUSTRIES 06/22/17 49029.50 46217.00 0.00 0.00 0.00 46217 .00 15 JDM SERVICES INC OS/25/17 416.50 893.50 0.00 0.00 0.00 893.50 20 VDOT - CARROLL/MARTINSVILLE 06/09/17 436.50 13.50 88.00 118.50 0.00 220.00 24 SUNNY SIDE STORE 06/22/17 49.50 18.00 0.00 0.00 0.00 18.00 25 GARY HILL CONSTRUCTION 06/15/17 182.83 34.50 0.00 0.00 0.00 34.50 26 JOEL L. HILL 06/09/17 19.00 27.50 0.00 0.00 0.00 27.50 32 STAR CONSTRUCTION 05/17/17 23.50 25.00 0.00 0.00 0.00 25.00 33 TRACOL 06/15/17 199.50 19.00 0.00 0.00 0.00 19.00 42 SERVICE CONTRACTING OF VA I 08/14/14 66.00 45. DO 0.00 0.00 0.00 45.00 45 SOUTHWESTERN VA TRAINING CT 06/09/17 40.50 0.00 34.50 0.00 0.00 34.50 46 CONNER, INC. 06/15/17 116.00 83.50 0.00 0.00 0.00 83.50 62 NATIONAL SALVAGE & SERVICE 06/15/17 953.98 657.50 659.40 0.00 0.00 1316.90 64 DON MARTIN 06/22/17 118.00 44.00 0.00 0.00 0.00 44.00 74 N SURRATT AND COX CTR'S, INC. 06/15/17 101.00 26.50 0.00 0.00 0.00 26.50 N 77 MARK FARMER 02/11/16 98.50 8.00 0.00 0.00 0.00 8.00 80 H. E. HUNDLEY 06/09/17 46.00 12.50 0.00 0.00 0.00 12.50 87 ANDERSON HOME IMPROVEMENT 05/10/17 3.50 19.00 0.00 0.00 0.00 19.00 92 RUCKER GENERAL CONTRACTORS 06/22/17 5.00 7.00 0.00 0.00 0.00 7.00 95 MOM CONSTRUCTION OS/25/17 8.50 4.00 0.00 0.00 0.00 4.00 119 QUALITY GUTTERING 06/22/17 30.50 12.00 0.00 0.00 0.00 12.00 135 CARROLL CO. BD. OF SUPV. 06/15/17 885.00 49.50 14.00 0.00 0.00 63.50 139 A. L. NOBLETT, JR. 06/09/17 55.50 41.00 0.00 0.00 0.00 41. 00 140 SHERWOOD TRAILER PARK 06/09/17 20.50 3.50 0.00 0.00 0.00 3.50 160 TODD WOLFORD 06130/17 42.50 119.50 0.00 0.00 0.00 119.50 170 RICHARDSON GENERAL CONTRACT 06130/17 225.50 100.50 0.00 0.00 0.00 100.50 176 CANA - CARROLL CO. BD. OF S 06/15/17 1686.50 2344.00 0.00 0.00 0.00 2344.00 186 CARROLL COUNTY PSA 06/15/17 0.50 3.00 0.00 0.00 0.00 3.00 187 G&G CONSTRUCTION 06130/17 86.00 52.50 0.00 0.00 0.00 52.50 195 VAUGHAN'S CUSTOM CABINETS OS/25/17 149.00 96.50 0.00 0.00 0.00 96.50 202 CITY OF GALAX 06/15/17 9721.50 9553.50 0.00 0.00 0.00 9553.50 204 CONSOLIDATED GLASS & MIRROR 06/22/17 4880.66 1823.92 0.00 0.00 0.00 1823.92 211 MAURICE VAUGHAN FURNITURE 06/22/17 121.50 75.50 0.00 0.00 0.00 75.50 217 VAUGHAN 8ASSETT FURNITURE 06/30/17 208.00 469.50 0.00 0.00 0.00 469.50 238 HILLS COAL & TRUCKING 06/22/17 -139.50 86.50 0.00 0.00 0.00 86.50 247 FROST PAINTING CO. 04/21/17 15.50 15.50 0.00 0.00 0.00 15.50 299 WASTE MANAGEMENT - AP 06/22/17 9509.50 9802.50 0.00 0.00 0.00 9802.50 309 V&M REGIONAL RECYCLING 06130/17 5293.00 8444.50 0.00 0.00 0.00 8444.50 502 COUNTY OF GRAYSON 06/15/17 36106.00 33322.50 0.00 0.00 0.00 33322.50 503 TOWN OF FRIES 02/23/17 43.50 12.00 0.00 0.00 0.00 12.00 504 TOWN OF INDEPENDENCE 02/23/17 16.00 33.00 0.00 0.00 0.00 33.00 538 NEW RIVER CONSTRUCTION CO I 03/23/17 116.52 0.00 0.51 58.00 0.00 58.51 Date 07/05/17 Carroll-Grayson-Galax SWA,VA Page 2 Time 08:20:50 Account Aging Report Accounts 1 - 999999 Types - Z Balances 0.01 - 999999999. Aged past 0 days As of 06/30/2017

Account Customer Over limit ---Last payment---- o - 30 31 - 60 61 - 90 Over 90 Total due

541 RIVER NORTH CORRECTIONAL CT OS/25/17 7.50 17.00 0.00 0.00 0.00 17. 00

128533.42 796.41 176.50 0.00 129506.33

IV W SUMMARY OF ENGINEERING ACTIVITIES CGGSWA LANDFILL PERMITS 508 AND 605 JULY 2017 REPORT

DAA Project No. Description Updates

BlOIOIB.1SE Engineering Assistance. Permit 508 Nona this month.

COMPlET£D Closure Construction. Permit 508 Thirty year post-closure (are period started on June 17. 2014.

StOIDlB-17E Engineering Assistance. Permit 60S Engineer is providing a proposal for this meeting for the PrelimInary EngIneering Report on the options. Proposallnduded In the agenda packet.

BIOIOIB-18E Landfill Gas Monitoring None this month. Third quarter gas monitoring event is scheduled for early August.

6101018-19 Groundwater Monitoring ~ FV 2017 • Permit The First Semlann'c.lal 2017 Groundwater Monitoring Report is due to DEQ no later than September 7, 2017. We will begin preparation of S08 Hit!!"report In the next couple of weeks. The second semiannual 2011 Oetect1on monltorlng event is tentatively scheduled the week of September lath. BI0l01B-20 Groundwater Monitoring - FY 2017 - Permit The First Semiannual 2017 Groundwater MoMormg Report is due to DEQ no later than September 7,2017. We will begin preparation of 60S this report in the next couple of weeks. The second semiannual 2017 Detection monitoring event is lentatively scheduled the week of September 18th. This event will also include annual residential monitoring 810101B.20 Additional Wel1ln!itallation • Required for Cell 2 ~o acti'ilty this month.

8101018-21 Storm water Compliance - FY 2017 Dicharge MonitOring Reports 10MRs) for the first semiannual 2017 compliance period were submitted on July 10, 2017 Outtalls 002 and 004 did not discharge during this compliance penod.

BI0101 •. 22 Mitigation Wetiand rJo activity.

8101018-2SD Title V Permit Submittals Semi-Annual Monitoring Reporting System drafted for signature during the July meeting BI0101B 3S Soil E..••aluation /"[0 actl ..••ity this month. BI0101B.30 Permit amendment Final permit issued for Amendment 03 (alternate liner ;md capping systems) on June 9, 2016. COMPLETED 6.l0101 •• 32A/B Al!1tal survey and capadty analYsis. ,~MPlET.IiD '- 8101018.33 Permit 60S - Cell 2 Construction Documents Initiated development of Cell 2 construction documents for bidding. Engineer has been working with staff to determine location of access into Cell 2, road configuration and required stormwater management. Construction design is challenged by working wilh the eKisting permit which did not detail the road and drainage channels. Discussions have also included the potential to remo ..••e additional rock outside of the cell boundary to develop a working area lor th~ landfill operations and to facilitate better stormwater management. It may be appropriate to bid rock remo ..••al separately. In addition, with the potential for additional tire chips, the engineer has been asked to consider potential uses for these chips. One use under consideration is the berm within the new Cell for the rain tarp. Additional surveying completed.

.101019-34 Title V Perf!llt Renewal Appllcatloo 'l'l;Ie.c.~rent!JJ:f'~v.rem,Jt',' ...... ,' explrlif. ~on ~a'ilu8ry,<',. -""1.3, 2.019, Tne' r.e.ne~t'.'JU)QlItatt.cln.. -. needS' to be- s\.l~m.itted 6'etween June 2017 and April 7,01J~, Dtdn.i!ppl~~ttGm,ctlmnlet..'i1d,and$iilJ;lmltt~d to sta'ff fQI' revteW., \/Ife..antifllpa:t:e w.bmlttin~ ill A.uJrU.st. .

P\610\I00\610lCI6\81CIOU,OO\CORR[SPIMONTHLV ~UMM••.RY\~OI1 ~UMM•••R,r~\re.l(O'ah\ ,I) rna .CGG~w'" ,'''' y 1011 . """ ••~'" v ~UMM •••II" . I Dv l~tI{1Smtlll .\-lilill SlrCCI J1Ltd•...blll'.~.\'ir.~il1i;t:-lll(lll ()41115:,\~-o44..J. fax (:1401 )~~-1l:!')J

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July 21,2017

Mr. Allen Lawson, Landfill Superintendent Carroll-Grayson-Galax Solid Waste Authority 162 Landfill Road Hillsville, VA 24343

RE: CGGSWA - Preliminary Engineering Report - Landfill Development Proposal Draper Aden Associates Project NO.Bl0l01 B-OO

Dear Mr. Lawson:

Draper Aden Associates is plea sed to present to the Carroll-Grayson-Ga lax Sol id Waste Authority (CGGSWA) this proposal for services associated with the preparation of a preliminary engineering report relative to landfill development sequencing (after Cell 2 construction) as discussed at the Board's meeting on April 28,2017. Work will be conducted in accordance with this proposal and the terms of our contract with CGGSWA dated June 10, 2014.

I. PROJECT DESCRIPTION

As discussed with the Board, the original sequencing for the landfill as permitted requires that Cel13 be constructed after Cell 2. Cel13 requires a significant amount of earthwork as a major berm is needed similar to the one constructed for Cell 1. Given the cost and time required for construction of this berm, the Board has requested a proposal from Draper Aden Associates to evaluate alternative sequencing options.

At the meeting on April 28, 2017, the Board and Draper Aden Associates discussed several options that could potentially reduce future capital costs but which might also impact landfill capacity. These included the following:

• Re-design of the base grade of the landfill to reduce rock excavation; • Re-phasing of the landfill cell construction, including conceptually redesigning the number and configuration of the cells, to postpone construction of Cell 3; or • Re-design of Cel13 to eliminate or reduce the berm with consideration given to the need for an additional pump station or gravity sewer line.

1/1(/(.,h/'l/r'..! I j • ("Jldr!(lffl.'l ill,'. / I • 11,1II/11';)JI N",,;/\, / J • \ "ril,. Til I i'~'/;II{/ 4 N,r'!IIII"JI,1 /. I t-1I.1('fI"lliiL \( • H,d,'I:.'i, \t. Mr. Allen Lawson July 21,2017 Page 2

If the Board would like to consider alternate options this would need to be completed in FY2018 given the estimated time frame for a permit modification relative to the construction of Cell 3 (or alternate).

II. SCOPE OF WORK

Under this proposal, Draper AdenAssociateswili evaluate the three options outlined above. This will require development of grading plans, volume estimates (excavation, structural fill and landfill capacity), opinions of probable costs and advantage/disadvantage summaries. Grading plans will utilize the original permit information and supplemental survey information completed in 2017. This will be a planning level exercise and would not be suitable for permitting.

A summary report will be prepared presenting the options as compared to the original permit and include recommendations for future effort.

III. FEES

Services as described herein will be provided on a time and materials basis with a not-to-exceed estimate of $40,400 in accordance with the current agreement between the CGGSWA and Draper Aden Associates. The CGGSWA will be informed immediately upon discovery that the scope of work has changed that may result in an increase in the estimated fee presented, and given an estimate of additional costs before the work is continued.

IV. DELIVERABLES

The deliverables for this project are as follows:

• Draft summary report for review and comment • Final report for submittal to Board for consideration • Presentation at Board meeting to review findings.

V. SCHEDULE

The work will be completed within one hundred and twenty (120) days of authorization to proceed.

VI. ASSUMPTIONS / LIMITATIONS

The Scope of Services and fee estimate presented is based upon the assumptions outlined above.

26 Mr. Allen Lawson July 21,2017 Page 3

On behalf of Draper Aden Associates, thank you for giving us the opportunity to provide our proposal for professional engineering seNices. If this proposal meets with your approval, please sign the Authorization to Proceed below and return it to us. Please contact us should you wish to discuss our proposal in further detail.

Sincerely, DRAPER ADEN ASSOCIATES

Lynn P. Klappich, CSI, CCCA Program Manager cc: Mr. Kenneth Bannister, P.G.,Team Leader Mr. Don Marickovich, P.E.,Project Engineer

CGGSWA - Preliminary Engineering Report Landfill Development Sequencing

AUTHORIZATION TO PROCEED

I/We agree and accept Draper AdenAssociates' proposal to provide the engineering seNices for the preparation of the preliminary engineering report and presentation to the CGGSWA Board. We understand the Scope of SeNices as provided herein and agree to the fees estimated for these seNices. We further acknowledge that Draper Aden Associates will provide a proposal for any change in the Scope of SeNices described herein and that a signed agreement to provide those additional seNices will be executed prior to any work being performed.

Printed Name Title

Signature Date

77 Solid Waste Authority Manager's Report July 28, 2017

Agenda:

• Adjoining Property Update • DEQ Inspection Leiter (Attached) • Recycling Rate Leiter (Attached) • Hepatitis Shots • New River Poly • Equipment Update

• Questions and answers

28 COMMONWEALTH oj VIRGINIA

DEPARTMENT OF ENVIRONMENTAL QUALITY SOUTHWEST REGIONAL OFFICE David K. Paylor Director Molly Joseph Ward 355-A Deadmore Street, Abingdon, Virginia 24210 Seclelary ofNalural Resources Phone (276) 676-4800 Fax (276) 676-4899 Jeffrey Hurst www.deq.virginia.gov Regional Director

June 26, 2017

Mr. Allen Lawson Landfill Manager RECEIVED JUN 28 2017A L- Carroll-Grayson-Galax Solid Waste Authority P.O. Box 1837 Hillsville, Virginia 24343

NO DEFICIENCY LETTER

Re: Carroll-Grayson-Galax Regional Landfill Solid Waste Permit #605

Dear Mr. Lawson:

On June 22, 2017 the Virginia Department of Environmental Quality Southwest Regional Office staff conducted a compliance inspection of the solid waste management facility operating under SWP605. During this inspection, the facility was evaluated for compliance with the Virginia Waste Management Act, Va. Code S 10.1-1400 et seq. ("Act"), the Virginia Solid Waste Management Regulations, 9 VAC 20-81-10 et seq. ("Regulations"), and SWP605.

During the inspection, no apparent violations of the Act, Regulations, or SWP605 were observed. A copy of the inspection checklist is enclosed.

If you have any questions, please contact me at (276) 676-4840 or [email protected]. Sincerely, ~~fn'/rik- Solid Waste Compliance Inspector cc: ECM - SWP605

29 COMMONWEALTH a/VIRGINIA DEf'ARTl"fENT OF ENV1RONlvlENTAL QUALITY Slrf!ef addrf!ss: 629 East Main Street, Richmond. Virginia ~3219 David K. ra~lnr Alailing address: P.O. 80:'( 1105. Richmond. Virginia 23218 M.IIl~J'hl:ph ,,"'md ()in:l.:llll w\\'\\ ,deq. virginia,gov Sl:Cll'lar~,}r N<.Itural Kl'SlIurl.:l''i (X04) 69S-~()(lO I.SOO.51}~-541Q

July 7, 2017

Via Email: [email protected]

Ms. Patricia Hash Recycling Coordinator, Carroll County P. O. Box 1837 Hillsville, Virginia 24343

Dear Ms. Hash:

The Virginia Department of Environmental Quality (DEQ) has completed its review of the Carroll County/Carroll-Grayson-Galax SWMP 2016 Recycling Rate Report submitted pursuant to The Virginia Regulations for Solid Waste Management Planning - 9VAC-20-130-165 (the Regulations). Virginia Code SI0.1-141 I and section 120.B of the regulations require each city, county, town or region to maintain a minimum recycling rate and to report the data for the previous calendar year to DEQ by April 30 of each year. The members of the Solid Waste Planning Unit were to meet or exceed a 15% mandated recycling rate based upon the criteria established in 2006.

We accept your data as submitted, and your regional calculated recycling rate for CY20 16 will be reported as 33.3%. This information will be forwarded to DEQ's Office of Waste Permitting and Compliance for consideration during their reviews of the Solid Waste Management Plans. If you have any questions you may contact me at virginia.butlerliildeq.vin!inia.gov or (804) 698- 4053. A summary of your report is attached.

Sincerely,

V"~ 17uil.cft Office of Land Protection and Revitalization

Cc: RRR file

30 2016 Recycling Rate Report Solid Waste Planning Unit Carroll County{Carroll-Grayson-Galax SWMP

Principal Recyclable Materials (PRM) Tons PRM Material recycled MSW Generated 15,205 Paper 3,591 Household Waste 12,344 Metal 1,282 Commercial Waste 14 Plastic 1,766 Institutional Waste 38 Glass 0 Other 27,601 Commingled 0 Total MSW Yard Waste 7 Waste Wood 101 Textiles 1,104 Waste Tires 1,843 Used Oil 101 Used Oil Filters 1 Used Antifreeze 14 Batteries 476 Electronics 5 Inoperative Motor Vehicles 0 Other 611 Total PRM in Tons 10,902

Total Credits (Tonnage) 3,263 Source Reduction Credit 0%

Base Recycling Rate 28.3% Final Recycle Rate 33.3%

Carroll County 175" Birthday Committee Meeting Minutes

15th June at 6 rim. -Carroll County Law Library

15th On June at 6 p.m., Gerald Goad, Clerk of the Circuit Court called the meeting to order. Other members of the committee present were Shelby Puckett and Effie Thompson.

The first item of discussion was plans to enter a float in the upcoming 0 of July parade in the Town of Hillsville. Shelby would provide the float, decorations, as well as getting additional volunteers to dress up and serve as different historical roles representing the history of Carroll County. Gerald would look into purchasing banners from Omega and would contact the Town of Hillsville for any entry requirements. Motion carried.

Next item for discussion would be the possibilities of setting up a display booth at the Carroll County Agricultural Fair held in August 23" - 27th. Ideas mentioned would be purchasing and handing out "wooden nickels" that feature the County's logo and something representing the County's 175 1h birthday. The decision of setting up would be made during the next meeting scheduled for July 18".

Shelby mentioned that Frank Levering is producing plays in September titled "Lady's in Gray" that have 22nd ,3rd 24th 29 ties with the history of Carroll County. Play dates are September th 30th and October 1st

Gerald brought up the idea of bringing back the Old Mountain Home Week that used to be a tradition among the Carroll County Public School System in which featured a variety of historical awareness among all schools - particularly the elementary schools.

At the end of the meeting, discussion of recruiting additional members to serve on the committee were handled. The following names were mentioned to be contacted for recruitment:

1. Stephen Turner

2. Laura Beth Parnell

3. Amanda Hatfield

4. June Pike

5. Ed Stanley

6. Elizabeth Huff

7. Brenda Lindsey

8. Katie Dalton

9. Don Trasaunk

10. Patti Ashley 11. Rhetta Jackson

12. Ray Mitchell

13. Mark Burnette

14. Alice Swinney

15. Glenda Dalton

16. Andy Jackson

17. Amanda Parris

Without further discussion, it was agreed among all members of the committee to set the next committee meeting on July 18`h at 5:30 p.m. at the Carroll County Law Library. Meeting was adjourned.

Respectfully Submitted,

Gerald R. Goad, Clerk

175`" Birthday Committee Chairman 175th Carroll County Birthday Committee Meeting Minutes

July 18th at 5:30 p.m. - Carroll County Law Library

1gth Due to non-attendance, there was no meeting held on July in the Carroll County Law Library. The 175th next committee meeting will be scheduled at a later time remotely among all members of the committee.

Respectfully Submitted,

Gerald R. Goad, Clerk

175th Birthday Committee Chairman