गार्डने रीच शिपबि쥍र्ड셍स ए赍र्ड इंजिननय셍स शऱशिटेर्ड Shipbuilders & Engineers Limited (भारत 셍रकार का उपक्रि) (A Govt. of Undertaking) (रक्षा िंत्राऱय) (Ministry of Defence) 43/46, गार्डने रीच रोर्ड, कोऱकाता - 700 024 / 43/46, Garden Reach Road, – 700 024 ANNEXURE - A (TECHNICAL OFFER)

JOB : Biennial Rate Contract for Transportation of Materials including Gas Cylinder by 2.5 MT & 1 MT capacity vehicle for the Year 2018 & 2019

STORE/OT/PB/TRANSPORTATION/2.5 & 1 MT VEHICLE/ET-02065

NAME & ADDRESS OF THE BIDDER *

BIDDER S REFERENCE NO. & DATE *

CONTACT NO., FAX NO, E-MAIL OF THE BIDDER*

GROUP A Appendix-I 1MT Vehicle ( A CAT)

Destination Sl. (to & fro) No of Trips TECHNICAL Accepted No. For Two year (tentative) REMARKS* (Yes/No)*

1 /Bhasha/Bagirhat/Joka & nearby places GRSE Units 160

Taratala more/New Alipur/Alipur & nearby 2 GRSE Units 20 places

3 BOC (Linde) GRSE Units 100

Khidirpur/Panbazar/Hasting/Fort 4 William/Defence Ordanance Club/Taj Bengal & GRSE Units 100 nearby places Hide Road/Brace Bridge/Transport Depot/ All 5 GRSE Units 60 CFS in Hide Road & nearby places Poddar court/Dharmotala/Stand Road/C.R. 6 GRSE Units 50 AvenueDalhousie & nearby places

7 KOPT Dock premises NSD & Khidirpur Dock GRSE Units 40

Dunlop More/Agar 8 para///Cossipur/BT GRSE Units 10 Road/Kharda Station/Shalimar/Das Nagar/ & 9 GRSE Units 20 nearby places

10 Andul/Kona Expressway GRSE Units 20

Domjur/Jangalpur/Dhulagarh/Alampur & 11 GRSE Units 20 nearby places

12 GRSE Belur GRSE Units 20

13 GRSE GRSE Units 50

Beliaghata// & nearby 14 GRSE Units 10 places

15 //Ballygung & nearby places GRSE Units 60

Saltlake/Karunamayee/Rajarhaat & nearby 16 GRSE Units 30 places Nicco Park/Science City/EM Bypass & nearby 17 GRSE Units 30 places Kolkata Airport/Baguihati//Dum 18 GRSE Units 60 Dum & nearby places Tolly Gunge/Prince Anwar Shah Road & 19 GRSE Units 10 nearby places GRSE Guest House/Jodhpur 20 GRSE Units 40 Park//Santoshpur & nearby places /Rash Behari// Hazra Road & 21 GRSE Units 40 nearby places

22 Ichapur & nearby places GRSE Units 10

23 / & nearby places GRSE Units 30

Mohipith / Joynagar/ & 24 GRSE Units 20 nearby places Hemnagar//North 24 Parganas & 25 GRSE Units 20 nearby places Raichak/Falta/ & nearby 26 GRSE Units 40 places /Frazerganj/Kakdip/Nam Khana & 27 GRSE Units 20 nearby places

28 & nearby places GRSE Units 20

Page 1 of 3 गार्डने रीच शिपबि쥍र्ड셍स ए赍र्ड इंजिननय셍स शऱशिटेर्ड Garden Reach Shipbuilders & Engineers Limited (भारत 셍रकार का उपक्रि) (A Govt. of India Undertaking) (रक्षा िंत्राऱय) (Ministry of Defence) 43/46, गार्डने रीच रोर्ड, कोऱकाता - 700 024 / 43/46, Garden Reach Road, Kolkata – 700 024 ANNEXURE - A (TECHNICAL OFFER)

JOB : Biennial Rate Contract for Transportation of Materials including Gas Cylinder by 2.5 MT & 1 MT capacity vehicle for the Year 2018 & 2019

STORE/OT/PB/TRANSPORTATION/2.5 & 1 MT VEHICLE/ET-02065

NAME & ADDRESS OF THE BIDDER *

BIDDER S REFERENCE NO. & DATE *

CONTACT NO., FAX NO, E-MAIL OF THE BIDDER*

Dhamakhali Ghat / North 24 29 GRSE Units 20 Parganas/Sunderban & nearby places

30 Madhushree Apartment & nearby places GRSE Guest House 30

31 Sonarpur / & nearby places GRSE Units 20

Appendix – II

No of Trips Sl. Description TECHNICAL Accepted For Two year No. REMARKS* (Yes/No)* (tentative)

‘Inter GRSE Units transportation’

Inter Unit i.e. in-between GRSE Main, 61 Park, FOJ, T.U. & RBD to & Fro 32 2400 transportation One Unit to Other Unit & Vice versa ‘Intra Unit (shiftings)’

Transportation between shop / Deptt. of GRSE units viz. Main, 61-Park, FOJ, 33 1000 T.U., RBD.

Appendix – III

‘Sweets collection from shops & distributions to GRSE all Units’

Sweets collection from shops & distributions to GRSE all Units viz. Main, 61- 34 60 Park, FOJ, T.U., RBD from in & around Kolkata

GROUP B Appendix-I 2.5 MT Vehicle (B CAT)

Destination Sl. (to & fro) No of Trips TECHNICAL Accepted No. For Two year (tentative) REMARKS* (Yes/No)*

35 Amtala/Bhasha/Bagirhat/Joka & nearby places GRSE Units 40

Taratala more/New Alipur/Alipur & nearby 36 GRSE Units 30 places

37 BOC (Linde) GRSE Units 1200

Khidirpur/Panbazar/Hasting/Fort 38 William/Defence Ordanance Club/Taj Bengal GRSE Units 100 & nearby places Hide Road/Brace Bridge/Transport Depot/ All 39 GRSE Units 100 CFS in Hide Road & nearby places Poddar court/Dharmotala/Stand Road/C.R. 40 GRSE Units 80 AvenueDalhousie & nearby places

41 KOPT Dock premises NSD & Khidirpur Dock GRSE Units 200

Dunlop More/Agar 42 para/Sodepur/Kamarhati/Cossipur/BT GRSE Units 20 Road/Kharda Howrah Station/Shalimar/Das Nagar/Salkia & 43 GRSE Units 20 nearby places

44 Andul/Kona Expressway GRSE Units 20

Domjur/Jangalpur/Dhulagarh/Alampur & 45 GRSE Units 20 nearby places

46 GRSE Belur GRSE Units 40

47 GRSE Baranagar GRSE Units 150

Beliaghata/shyambazar/Maniktala & nearby 48 GRSE Units 20 places

49 Park Circus/Tiljala/Ballygung & nearby places GRSE Units 120

Page 2 of 3 गार्डने रीच शिपबि쥍र्ड셍स ए赍र्ड इंजिननय셍स शऱशिटेर्ड Garden Reach Shipbuilders & Engineers Limited (भारत 셍रकार का उपक्रि) (A Govt. of India Undertaking) (रक्षा िंत्राऱय) (Ministry of Defence) 43/46, गार्डने रीच रोर्ड, कोऱकाता - 700 024 / 43/46, Garden Reach Road, Kolkata – 700 024 ANNEXURE - A (TECHNICAL OFFER)

JOB : Biennial Rate Contract for Transportation of Materials including Gas Cylinder by 2.5 MT & 1 MT capacity vehicle for the Year 2018 & 2019

STORE/OT/PB/TRANSPORTATION/2.5 & 1 MT VEHICLE/ET-02065

NAME & ADDRESS OF THE BIDDER *

BIDDER S REFERENCE NO. & DATE *

CONTACT NO., FAX NO, E-MAIL OF THE BIDDER*

Saltlake/Karunamayee/Rajarhaat & nearby 50 GRSE Units 30 places Nicco Park/Science City/EM Bypass & nearby 51 GRSE Units 30 places Kolkata Airport/Baguihati/Jessore Road/Dum 52 GRSE Units 100 Dum & nearby places Tolly Gunge/Prince Anwar Shah Road & 53 GRSE Units 40 nearby places GRSE Guest House/Jodhpur 54 GRSE Units 20 Park/Garia/Santoshpur & nearby places Chetla/Rash Behari/Kalighat/ Hazra Road & 55 GRSE Units 20 nearby places

56 Ichapur & nearby places GRSE Units 10

57 Budge Budge/Maheshtala & nearby places GRSE Units 30

Mohipith / Joynagar/south 24 parganas & 58 GRSE Units 16 nearby places Hemnagar/Basirhat/North 24 Parganas & 59 GRSE Units 16 nearby places Raichak/Falta/Diamond Harbour & nearby 60 GRSE Units 20 places Bakkhali /Frazerganj/Kakdip/Nam Khana & 61 GRSE Units 16 nearby places

62 Haldia & nearby places GRSE Units 16

Dhamakhali Ghat / North 24 63 GRSE Units 16 Parganas/Sunderban & nearby places

64 Madhushree Apartment & nearby places GRSE Guest House 30

65 Sonarpur / Baruipur & nearby places GRSE Units 20

Appendix – II

No of Trips Sl. Description TECHNICAL Accepted For Two year No. REMARKS* (Yes/No)* (tentative)

‘Inter GRSE Units transportation’

Inter Unit i.e. in-between GRSE Main, 61 Park, FOJ, T.U. & RBD to & Fro 66 2000 transportation One Unit to Other Unit & Vice versa ‘Intra Unit (shiftings)’

Transportation between shop or department of GRSE units viz. Main, 61Park, 67 600 FOJ, TU and RBD

Appendix – III

‘Sweets collection from shops & distributions to GRSE all Units’

Sweets collection from shops & distributions to GRSE all Units viz. Main, 61- 68 40 Park, FOJ, T.U., RBD from in & around Kolkata Appendix – IV

No of Trips Sl. Dead Body Transportation TECHNICAL Accepted For Two year No. REMARKS* (Yes/No)* (tentative)

Dead Body Transportation (in & around Kolkata, Howrah, Hooghly, North 24 69 20 Parganas, South 24 Parganas), Hospital, Burning Ghat.

* -Mandatory Field

Page 3 of 3 Garden Reach Shipbuilders & Engineers Limited Regd. Office: - 43/46, Garden Reach Road, Kolkata - 700 024 (Govt. of India Undertaking – Under Ministry of Defence) Ph: +91 33- 2469 8100 to 8113 Fax: +91 33- 2469 8150 E-Mail No. : [email protected]

Biennial Rate Contract for Transportation of Materials including Gas Cylinder by 2.5 MT & 1 MT capacity vehicle for the Year 2018 & 2019

Destinations as per Annexure ‘B ’

Tender no. E-TENDER - STORE/OT/PB/TRANSPORTATION/2.5 & 1 MT VEHICLE/ET- 02065

1. Garden Reach Shipbuilders & Engineers Ltd. Kolkata, a Ministry of Defence Undertaking, intends to engage reputed transporter for transportation of materials including Gas Cylinder by 2.5 MT & 1 MT capacity vehicle within & between GRSE units and in/around and outskirts of Kolkata metropolitan as per technical template.

2. Tender Enquiry (T.E.) is hosted in GRSE & Govt. website www.grse.nic.in & www.tenders.gov.in respectively. Quotation must be submitted only in system generated ‘Data Sheet’ format for all line items which will be available through e-tendering and no rate should be mentioned anywhere in the attachment for techno-commercial bid and occurrence of such incidents will be liable cancellation of the bid. Each bidder needs to quote each of line item of our price bid failing which the offer will be treated as non-responsive & hence rejected. Any query regarding bid submission, bidders should go through the guideline in the GRSE web-site for e-tendering.

3. EMD (interest free) of Rs.70,000.00 (Rupees Seventy Thousand only) by way of bank draft drawn on any scheduled bank other than co-operative Bank in favour of Garden Reach Shipbuilders & Engineers Ltd. payable at Kolkata must be submitted to the office of AGM (Store) within the due date of Tender opening.

4. Tender fee (non-refundable) will be Rs.500.00 (Rupees Five Hundred Only). Vendor needs to submit tender fees details in prescribed format in e-procurement commercial data sheet and send the draft, in favour of Garden Reach Shipbuilders & Engineers Ltd. Payable at Kolkata addressed to Mr. S.K. Roy, AGM. (Stores) in the upper portion of envelope. Please scan the Draft copy and attach it to General Document’s part in e- procurement.

5. Time schedule for e-tender: i. Opening date for online submission of e-tender: 24-01-18 ii. Closing date for e-tendering: 14-02-18 UP TO 12:00 NOON iii. Due date for opening e-tender: 14-02-18 UP TO 02:00 NOON

6. Scanned copy of EMD, Tender Fee and other documents in support of eligibility criteria to be submitted through e-tender.

Page 1 of 20 7. In the event of our office has to remain closed on ………. due to any reason beyond our control, the e-tender will be opened on the next working day except Saturday without any special intimation to intending bidders.

8. GRSE reserves the right to accept or reject the lowest or any / all offer without assigning any reason whatsoever. GRSE also reserves the right to enter into a contract / parallel contract with one or more Transporters for similar work whole or part thereof.

9. The date of opening of price bid will be intimated through e-mail in due course after freezing TNC/CNC.

10. As a general rule, price negotiation with L-1 vendor(s) will not be entered into as far as possible, unless warranted by unreasonable price quoted in the opinion of GRSE.

11. No Conditional offer will be accepted. GRSE crave leaves for further addition or alteration in the contract, if the situation demands.

12. EMD will be refunded to unsuccessful bidder through ECS on request on completion of tendering process.

13. Corrigendum / Addendum if any, will be hosted in GRSE Web site only.

Page 2 of 20

Part-I (Techno-Commercial Bid)

1. Eligibility Criterion :

i. Interested vendors are requested to submit following documents with Part-I of bid (scanned copy into e-procurement portal) will be preferable or hard copy to submit at AGM(S)’s office without tendering template/bid sheet before due date and time.

a) Valid Trade Licence b) PAN & Service Tax Registration no., if any. c) Performance Certificate, from the customer if any. d) Proof of application for vendor registration in GRSE, if any, and / or GRSE vendor code. e) Proper PF & ESI document of the employee and employer as per GRSE HR policy.

Failure submission of above documents along with your technical bid by the firm to be declared as non-qualified and to be treated as rejected. Part-II of their bid will not be opened.

New/ unregistered vendors to submit/ meet following qualification criteria:- i) Submission of the constitution and status of the firm. ii) Registration with GOI/PWD/PSU/and reputed organization, if any. iii) Submission of Sales Tax clearance certificate, PAN, together with copies of trade license, Registration of GST registration. iv) Copy of Audited Balance sheet and Audited Profit and Loss account for last three years and solvency certificate from banker. v) Name, address, Telephone & Fax No. of the bankers and the contact person of the firm. vi) Either OEM or their authorized distributor/ dealer can participate in this tender. A valid authorization certificate of OEM has to be enclosed with Part A of offer to qualify participation by an authorized dealer/ distributor.

i) Proof of minimum 6 nos. vehicles in totality for Transportation of Materials including Gas Cylinder where 3 nos. vehicle of 2.5 MT & 3 nos. vehicle of 1 MT capacity need to be duly registered (registration nos.) with regional transport authority and in the possession (owned / leased) of Transporters. Vehicles should not be older than 15 years from date of registration.

ii) Transporter’s local office with Tel. No., e-mail, name and address of contact person.

iii) Valid Trade Licence. Past experience having worked in Govt. / PSU / Reputed Organization, if any.

iv) Bank Draft of Rs.70,000.00 (Rupees Seventy Thousand only) payable to Garden Reach Shipbuilders & Engineers Ltd. drawn on any Scheduled Bank excluding Co-operative Bank towards EMD (interest free). EMD (interest

Page 3 of 20 free) will be refunded to unsuccessful bidder through ECS in connection of tendering process.

v) Bidders are to submit their Audited Balance Sheet and Profit & Loss Account for last three consecutive years (for those not registered with GRSE).

vi) Bidders are to submit PAN Card & GST Registration no.

2. Vehicles provided should, in general, meet the requirements of Regional Transport Authorities and comply with all Government and Municipal Regulations and Notifications governing to transportation of materials. Vehicles are to be positioned within 4 hrs. of intimation by Service Cell / Store with driver, labour & helper for loading, transportation, observing gate security checking & unloading activities. Vendor should deploy one supervisor to monitor the smooth running the above activity in time bound manner. Requirement may vary from one to five in a day depending on work load upto the allowable weight carrying capacity. Refusal for placement / loading / movement of empty vehicle (except for very special circumstances) will not be allowed by Store / Service Cell.

3. The responsibility for safe custody of materials rest with the Transporters till such time, materials are delivered at destination. Transporter will be responsible for any loss or damage of our materials while in transit and all such damages or losses will required to be made good by the Transporter. After safe delivery of goods at destination, it will be transporter’s responsibility to take clear proof of delivery (POD) from consignee duly endorsed on 2 copies of delivery challan (one to submit to Service Cell & other for attaching with bill along with blue copy). Consignment copy of transporter on demand as per required may be produced as proof of delivery.

4. Transporter is to provide Waterproof Covers / Tarpaulin to protect the materials while in Transit. Transporter should ensure delivery of materials in good condition at the delivery point.

5. All rates should be quoted inclusive of loading / unloading / handling charges including cost of 2 labourers for each vehicle besides driver & helper. No extra Labour Charge thereafter will not be entertained at all. However, Mechanical Aids will be provided for loading/unloading of individual materials / consignments weighing more than 50 Kgs. by concerned Stores / Shops/ Units etc. of GRSE.

6. Transporter will be responsible for any loss arising from accidents, leakage, damage, Pilferage or interference with the contents of the packages while goods are in the Custody of Transporter. The rupee value of each loss will be adjusted against the bills or Security Deposit of Transporters if available to their credit, else the Transporters are liable to compensate the loss / damage through payment separately for which Transporter may like to take Insurance Coverage.

7. Transporter will not be allowed to load enroute any other materials belonging to any other Person / Party in the transport while carrying GRSE materials.

8. Transporter will supply vehicle as and when required basis. If they fail to supply the requisite number of vehicles as mentioned above within 4 hrs. of prior requisition, LD clause and / or Risk Purchase clause of the agreement will be imposed on them. Change of type / size of vehicle is not permissible. Vehicle owned / possessed by one vendor can not be utilised by other vendors for transportation of GRSE materials without prior written permission from GRSE. For any work inside KOPT Dock, the relevant transportation needs to place vehicle with Dock permit.

Page 4 of 20

9. Transporter shall observe and comply with the requirements of the Minimum Wages Act, all other Industrial / Labour Legislations which are in force or/hereinafter may brought in force, governing the relationship between the employer and employees and undertake to hold the Company indemnified against all claims, payment, losses that the Company may have to make or suffer on account thereof. The transporter shall, whenever required by the Company or officials authorized under the statutes, will produce for inspection all documents, registers and other papers required to maintain under the various statutes.

10. a) The transporter shall be responsible for the safety of his Men during performance of works inside the premises of GRSE Ltd. The Contractor must strictly observe all safety rules and regulations issued by the Company from time to time and enforce observance of such rules and regulations on the part of his employees.

b) The Contractor shall be liable to pay or indemnify GRSE Ltd. and discharge all sums that will have to be paid against claims or compensation arising out of or consequent upon any accident, inquiry or death of any employees of the Contractor in course of working inside the premises of GRSE Ltd. according to Workmen’s Compensation Act or any other such rules in force.

11. Price: Rates against each line item of Price Bid Format be quoted per trip inclusive of all charges towards driver, helper, labours & other statutory levies. Applicable GST will be paid extra. It should be for destination at Annexure ‘B’ [ Group A of Appendix I,II & III) & Group B of (Appendix I, II, III and IV)] and per day deployment as per GRSE working hours. For loading & unloading the mentioned labourers must be provided with each vehicle except Driver and Helper. However, driver and helper may be treated as labourers, to fulfill the requirement during the operational activity of the above, they do the job of labourers for loading and unloading of materials, besides doing their specialized job. Proportionate reduction will be made in case of short supply of labourers with vehicle. L1 will be determined on each line item basis. As such each bidder needs to quote each of line item of our price bid failing which the offer will be treated as non-responsive & hence rejected.

Inter Unit transportation: Rate should be quoted in view of inter unit transportation of material amongst GRSE Units like Main, 61 Park, FOJ, T.U. & RBD.

Intra Unit transportation(Shifting): Rate should be quoted in view of transportation of material within any of GRSE Unit among Main, 61 Park, FOJ, T.U. & RBD on per trip basis.

For Sweet/Gift collections: Rate should be quoted considering transportation of Sweet packet / Gift packet in between more than two GRSE Units viz. Main, 61-Park, FOJ, T.U., RBD, from in & around Kolkata and loading and unloading activities to be performed both at selected shop and GRSE. Sweets are generally collected at very early morning hour from selected shops.

Accommodation material collections: Accommodation materials required for various occasions to be collected from selected decorators and loading and unloading of accommodation materials at decorators place and at GRSE has to be arrange by transporter itself and rate should be quoted in considering such activities during holidays / night shift also.

Page 5 of 20 Deployment of vehicle during Holiday/Night/Early Morning/Beyond office hours: No additional charges/rates /additional labour cost will be applicable for deployment of vehicle during the Holiday/Night/Early Morning/Beyond office hours.

12. (i) The Contract will be for the period of TWO YEAR from the date of issue of Work Order. GRSE reserve the right to extend the period with your written concurrence or to cancel it otherwise, should you fail to fulfill Terms and Conditions. (ii) Parallel Rate Contract: Nothing will debar GRSE Ltd., Kol-24 to conclude now or in future a parallel Rate Contract at their discretions with other parties whenever considered necessary.

13. The vehicle loaded with Stores/Consignments shall travel over the shortest route and shall also deliver the Stores/Consignments within reasonable period of time. Any break-down of Vehicles enroute to a destination while carrying the goods shall be reported immediately to Service Dept. in-writing for taking necessary action to avoid any complaint or dispute that may otherwise arise due to belated delivery.

14. Part Order: Part order is acceptable for totality of group A and totality of group B basis.

15. Selection of L1 bidder:

a. Bidders are to quote for destinations as per below condition of sl. no. b, c & d. b. L1 determination will be made taking into the total quotes of Group A (total of appendix I to appendix III). Bidders to quote for all line items as above failing which quote will not be considered c. L1 determination will be made taking into the total quotes of Group B (total of appendix I to appendix IV). Bidders to quote for all line items as above failing which quote will not be considered d. As a general rule, price negotiation with L1 vendor will not be entered into unless warranted by unreasonable price quoted in the opinion of GRSE. e. Distribution of quantity for placement of order: The purchaser reserves the right to place order on two firms viz. L1 and L2 firms in the ratio of 70% quantity on L1 and 30% on L2 if L2 firm will accept the L1 price for strategic reason and in order to maintain two delivery channel for efficient management of logistic of goods

16. ODA Charge : ODA Charges, if any, will be on pro-rata basis.

17. Dock Permit / Toll Tax / Ferry or Vessel Charges / Airport or Railway Parking / Road Fines or Penalty / Police Fines: Necessary arrangements for dock permit (if necessary) including manpower entry at Dock premises for the vehicle has to be done by the transporter itself. No additional charges or claim to be considered for Dock Permit, Toll Charges, Toll Taxes , Ferry or Vessel Charges, Airport or Railway Parking charge including manpower entry, Road Fines or Penalty, Police Fines.

18. Weighment of Materials: If materials is required to be taken weight (both gross & tare) outside GRSE / other units of GRSE, no extra trip required for this operation will be considered. Thus no additional payment for this operation will be reimbursed. However, weighment charge done outside GRSE, wherever applicable will be reimbursed by GRSE on submission of supporting documents with the bills by the transporter.

19. Detention Charge: Detention charge of Rs.500.00 / day / vehicle will be allowed to the transporter in the event of their vehicle is detained for either loading / unloading or weighment process for more than 24 hrs. (excluding Sunday & holiday& Saturday half) due to the fault of consignor & consignee and in such case certificate from the

Page 6 of 20 concerned authorities (consignor & consignee as the case may be clearly stating both time & date of arrival & departure of the vehicle) to be obtained and the same to be furnished with the bill for claiming for detention charges. Without detention certificate, no claim of detention to be submitted by the transporter.

20. Payment terms : a) Transporter should submit bill (in quadruplicate) for the job executed during the preceding month by 10th of succeeding month and the bill should be supported with two copies of all documents viz. requisition slip or email slip of user deptt. duly endorsed by In-charge of service deptt.,blue copy of delivery challan or CN copy 9optional) with gate stamp and duly receipted by the officer / rep. of the consignee deptt. Payment will be made through ECS within 30 days from the date of submission of your each clear bill marked with work order reference & date. Bills where blue copy of delivery challan is missing are to be raised separately along with indemnity bond on non-judicial stamp paper. GRSE will however clear these bills without blue copy of delivery challan only after verification from concerned consignee deptt. Applicable Service Tax will be paid extra.

For returnable challan there should be in and out time with gate stamp. Incomplete / faulty / illegible bills will not be accepted if found discrepant during processing penalty charge will be imposed @ Rs.500/- per bill and the said fees will be Rs.1000/- for second return.

b) In case of transportation of Gift/Sweet or a few Transport operation for Director / Guest house or any urgent issue, bill should be submitted along with proof of vehicle deployment viz. certification of user deptt. duly endorsed by service section.

21. L/D Clause: For delay in placement of required vehicle beyond schedule time frame, GRSE shall have the right to recover from the Transporter as penalty @ 1% of the trip charge per half an hour of delay subject to a maximum of 5% of the total trip charge. In the event of delay GRSE shall also have the right to cancel the requisition / order and obtain the job executed from the other source at the risk and cost of the transporter. GRSE will have the right to encash / revoke the Security Deposit / Bank Guarantee to recover liquidated damage amount.

22.Performance Bank Guarantee : (a)Materials / Equipment to be supplied are guaranteed for free replacement / repairs, against defective design, material, workmanship for a period of 18 months from the date of delivery of final /last / closing consignment or 12 months from the date of commissioning / using, whichever is earlier. (b)A Bank Guarantee covering 10% value of the contract is to be furnished before claim of payment keeping the same valid for the above period from the date of despatch / supply of last consignment GRSE reserves the right to invoke the above Bank Guarantee at any time during its validity period in the event of any breach of terms stipulated in the order. (c) In case PBG is not submitted, 90% payment will be released & balance 10% after completion of Guarantee Period of 12 months from the date of use.

23.Right of Invocation of Bank Guarantee :

Page 7 of 20 GRSE reserves the right to invoke the Bank Guarantee at any time during its validity period in the event of failure / delay in supply / breakage any sorts of operational complication of ordered materials / breach of any terms of this contract.

24.Earnest Money Deposit: EMD amount of Rs. 70000 (Rs. Seventy thousand only) is to be issued from Nationalized Bank through DD or Bank Guarantee for EMD, kolkata ONLY(as per format) in favour of M/s. Garden Reach Shipbuilder’s & Engineers Limited. Vendors need to submit EMD details in prescribed format in e-procurement commercial data sheet and send the drafts or BG to GRSE (MAIN), STORE DEPARTMENT, addressed to MR. S.K. Roy, AGM (Stores) in the upper portion of envelope. Please scan the Draft and attach to General Documents part in e- procurement. The envelope containing the Tender Fee and EMD should be superscibed with “EMD AGAINST TENDER NO: Tender No. STORE/OT/PB/TRANSPORTATION/2.5 & 1 MT VEHICLE/ET-02065 Non submission of EMD will lead to rejection of offer outright. NSIC single point registered firms for manufacturing concerned material may be exempted from submitting EMD against formal approach in technical bid along with a valid NSIC single point registration certificate up to its monetary limit. Firms also registered as MSE’s are exempted from submission of EMD subject to submission of valid Registration Certificate.

25. Tender Fee (निविदा शु쥍क): Tender Fee will be Rs. 500/- (Five Hundred) (non- refundable). from Nationalized/Scheduled Bank other than Co-operative bank through DD/PO in favour of “Garden Reach Shipbuilders & Engineers Ltd.” payable at Kolkata. Vendor need to submit tender fees as detailed in prescribed format in e-procurement commercial data sheet and send the DD/PO to AGM(S)’s office, GRSE MAIN. Addresses to AGM (S) before due date of submission. Please scan the Draft copy and attach to General Documents part in e-procurement. Non-submission of value of tender documents may lead to offer rejection. SSI Units registered under single point registration with NSIC will be exempted from Tender Fee Deposit on submission of valid NSIC single point registration certificate for particular product under tender.

26. Security Deposit : (a) Successful bidder will deposit an amount equivalent to 5% of the total contract value as interest free S.D. in the form of Pay Order/D.D/Bank Guarantee (as per GRSE format) on any schedule bank other than Co-operative bank payable at Kolkata, duly crossed favouring GRSE Ltd., within mobilisation time stipulated in the order/within 15 days from the date of issue of Letter of Award/firm order and valid for sixty days beyond the tenure of the contract (in case of BG). (b) If S.D is submitted in the form of B.G then same is to be forwarded directly to our Gen. Mgr. (Finance) in Banker’s sealed envelope failing which same will not be accepted. Details of B. G. should also be confirmed to store Cell.

(c) Before commencement of work, S.D. must be submitted. The same would be returned after successful execution of job duly certified by competent authority of GRSE .In the event of failure to execute the order satisfactorily or default by the contractor/ sub-contractor, the security deposit will be forfeited.

(d) SSI units registered under single point NSIC may be exempted from the security deposit. However, this will be as per guidelines circulated by D.P.E. from time to time.

Page 8 of 20 (e) Security deposit in the form of Bank Guarantee is also required to be submitted by the successful bidders for collection of raw steel plates from GRSE towards the value of material which will be in their custody during the period of execution of the order. The cost for the same will be indicated in the purchase order. Indemnity Bond from the registered sub-contractors can be accepted but it should be backed by Insurance Coverage with GRSE as the beneficiary on case to case basis with due approval of the Management. 27. Risk Purchase Clause: In case the work is not satisfactory and the contractor fails to maintain the schedule, GRSE reserves the right to get the work done by alternative source at the contractor’s risk and cost. If the job or any part thereof are not delivered / completed within the scheduled delivery dates / completion period, GRSE shall be at liberty to resort to any other remedy for breach of contract, to terminate the contract either wholly or to the extent of such default. Amounts or part thereof corresponding to the undelivered service shall be recoverable from the firm. GRSE shall be at liberty to obtain the service from the alternative source as it deems fit, to make good such default and or in the event of the contract being terminated, the balance of the remaining service to be delivered there under. Any excess over the job value / service rate, paid and incurred by GRSE, as the case may be, over the contract value shall be recoverable from the contractor. To make good the recoverable excess amount paid, GRSE shall be at liberty to invoke Bank Guarantee and / or with other available dues of the contractor.

28. Pro-rata rate on the basis of nearest (as per contract) distance will be applicable / paid in case of transportation if required to be carried out to and from places which are falling on same route & nearest routes but not covered by this Rate Contract.

29. Dispute Resolution - Arbitration

a. If, at any time, before, during or after the contract period, any unsettled claim, question, dispute or difference arises between the parties, upon or in relation to or in connection with or in any way touching or concerning this tender /agreement /supply order (retain whichever is applicable) shall be referred to the Chairman & Managing Director (“CMD” in short) of Garden Reach Shipbuilders & Engineers Ltd. (GRSE in short) for adjudication of the said dispute or differences as Sole arbitrator, in accordance with the provisions of Arbitration and Conciliation Act 1996.

b. The CMD, GRSE Ltd. if he so desires, may nominate / appoint another officer of GRSE Ltd. or a person, whom he thinks fit and competent, for adjudication of the disputes or differences, referred to him as the Sole Arbitrator.

c. Such arbitration shall, in all respect, be conducted in accordance with the provisions of the Arbitration and Conciliation Act, 1996 and the rule framed there under or any statutory modification or re-enactment thereof for the time being in force.

d. The Award of the Sole Arbitrator shall be final, conclusive and binding upon the parties.

e. In the event of death or resignation for any reason whatsoever of the said Sole Arbitrator, CMD of GRSE Ltd., on an application from either of the parties on their behalf, shall act himself as the Sole Arbitrator or nominate / appoint another officer of GRSE Ltd., or a person whom he thinks fit and competent to adjudicate the said disputes and differences in accordance with law.

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f. Also in the event of an arbitrator award is set aside by a competent court on an application from either party and unless otherwise ordered by the said court, the CMD of the GRSE Ltd., on application from either party, shall himself act as Sole Arbitrator, or nominate / appoint another officer of GRSE Ltd. or a person whom he think s fit and competent to adjudicate the dispute and difference in accordance with law.

g. The cost of arbitration, fees of the arbitrator, remuneration of the stenographer and clerk, stamp paper etc. as shall be decided by the Sole Arbitrator, shall be shared equally by the parties. The venue of arbitration, unless otherwise decided by the parties or by the Sole Arbitrator himself, shall be the premises of Garden Reach Shipbuilders & Engineers Ltd. located at 43/46 Garden Reach Road, Kolkata 700-024.

30. The Force Majeure Clause: Applicable as per CVC Guide Line (as vetted by Ministry of Law).

31. Jurisdiction: Litigation if any, pertaining to this contract will come under the jurisdiction of High Court at Kolkata.

32. Rate Variation Clause: Variation due to revisions of Diesel Price upto 5% shall not be considered for payment. However, variations beyond 5% will be considered and for every 1% increase / decrease in Diesel price adjustment payment will be made @ 0.3% on total freight rates payable to transporters per trip.

33. Registration of Approved Vendor: The Contractor is to confirm whether they are registered with GRSE as approved vendor and indicate Supplier´s Code (5 digits) and product Code Group. If not an approved vendor, provisional vendor registration code is to be obtained from GRSE Vendor Cell.

34. Tenure of Contract: The contract will be for two year (24 months) from the date of award of the contract which may be extended further, if desired by GRSE on mutual consent basis. The contract may be extended further for a period of one year under same terms & conditions, rate & number of trips on mutual consent basis.

35. Validity of Offer: Your offer should remain valid for a period of 90 days from the due date of the tender.

36. GRSE reserves the right to appoint more than one Transporter / Contractors for the same Services for any reason whatsoever. GRSE also reserves the right to amend / reverse or modify the terms and conditions of the contract or part thereof or cancel it at any stage / time during the currency of the Contract, without assigning any reason whatsoever.

37. Transporter requires to abide by the rules and regulations in respect of safety, security, PF, ESI minimum wages act as applicable in the line with the direction of GRSE. Empty vehicles must not be kept in GRSE premises after 5 pm without permission of Service Section or by the user Deptt.

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38. Tentative two years Trip/weight of material has been considered. It may vary according to GRSE’s actual requirement. LI will be determined on each line item basis.

39. GRSE reserve the right to accept or reject any tender in full or in part without assigning any reason whatsoever. GRSE also reserve the right to enter into the parallel contract with one or more vendors for their requirements of whole or part job.

40. No conditional offer will be accepted. Validity of offer – 90 days from the date of opening the bid.

I/We hereby accept the above Terms and Conditions

Signature of the Transporter : ______

Stamp : ______

Name : ______

Address : ______

______

______

Dated : ______

Contact No. :

E-mail : ______

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Annexure ‘A’

DECLARATION FORM

1. We / I hereby declare that our Firm, M/s ……………………………………………………..…. (Address) ……………………………………………………………. is furnishing PF / ESI codes and Labour License as under :-

i) PF Code No. :

ii) ESI Code No. :

iii) License No. :

2. We / I shall follow the Company’s regulations on deployment of Contract Labour and shall comply with the statutory provisions as envisaged under the CL.(R & A) Act. 1970 read with W.B. Rules / Jharkhand (Bihar) Rules. The Factories Act. 1948. Factories Rules 1958, Bihar Factory Rules 1950, EPF (MP) Act. 1948 and Minimum Wages Act and the Rules there under as applicable including payment of contribution (Employer & Employees) in respect of each of our Workmen.

Place : ………………….. Signature : ………………………………..

Date : …………………… Name of the Proprietor : …………………

Stamp / Seal of the Firm : ………………..

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Annexure ‘B’ GROUP A: Appendix – I

Biennial Rate Contract for Transportation of Materials including Gas Cylinder by 1 MT capacity vehicle for the Year 2018 & 2019

Sl. Destination Rate / Total No (to & fro) No of Trip (Rs.) Valu . Trips (includin e For two g cost of (Rs.) year two (tentative labourers ) and other charges) 1. Amtala/Bhasha/Bagirhat/Joka & nearby GRS 160 places E Units 2. Taratala more/New Alipur/Alipur & nearby GRS 20 places E Units 3. BOC (Linde) GRS 100 E Units 4. Khidirpur/Panbazar/Hasting/Fort GRS 100 William/Defence Ordanance Club/Taj E Bengal & nearby places Units 5. Hide Road/Brace Bridge/Transport GRS 60 Depot//All CFS in Hide road & nearby places E

Units

6. Poddar court/Dharmotala/Stand Road/C.R. GRS 50 Avenue/Dalhousie & nearby places E

Units the dataof Bid) ‘C’ the n (Price Annexure sheet. 7. KoPT Dock premises NSD & Khidirpur Dock GRS 40 sheet. E Units 8. Dunlop GRS 10 More//Sodepur/Kamarhati/Cossipur E / Units BT Road/Kharda 9. Howrah Station/Shalimar/Das Nagar/Salkia GRS 20 & nearby places E Units 10. Andul/Kona Expressway GRS 20 E Units 11. Domjur/Jangalpur/Dhulagarh/Alampur & GRS 20

nearby places E Not to quote rates here. To be quoted in the Annexure ‘C’ (Price Bid) of the the dataof Bid) rates quote to the in ‘C’ Annexure (Price Not here. be To quoted Units rates quote to i Not here. be To quoted

Page 13 of 20 12. GRSE Belur GRS 20 E Units 13. GRSE Baranagar GRS 50 E Units * Note: GRSE Units – Main, 61 Park, FOJ, RBD, T.U.

Sl. Rate / Total No Destination No of Trip (Rs.) Value . (to & fro) Trips (includin (Rs.) For two g cost of year two (tentativ labourers e) and other charges) 14. Beliaghata/Shyambazar/Maniktala GRSE 10 & nearby places Units

15. Park Circus/Tiljala/Ballygung & GRSE 60 Bid Bid nearby places Units 16. Saltlake/Karunamayee/Rajarhaat GRSE 30 & nearby places Units

17. Nicco Park/Science City/EM GRSE 30

Bypass & nearby places Units 18. Kolkata Airport/Baguihati/Jessore GRSE 60 Road/ & nearby places Units 19. Tolly Gunge/Prince Anwar Shah GRSE 10 Road & nearby places Units 20. GRSE Guest House/Jodhpur GRSE 40 Park/Garia/Santoshpur & nearby Units places 21. Chetla/Rash Behari/Kalighat/Hazra GRSE 40

Road & nearby places Units format of the the dataformatof sheet. 22. Ichapur & nearby places GRSE 10 the dataformatof sheet. Units 23. Budge Budge/Maheshtala & nearby GRSE 30 places Units 24. Mohipith /Joynagar/south 24 GRSE 20

parganas & nearby places Units Not to quote rates quote to the in Price Bid Not here. be To quoted 25. Hemnagar/Basirhat/North 24 GRSE 20 rates quote to the in Price Not here. be To quoted Parganas & nearby places Units 26. Raichak/Falta/Diamond Harbour & GRSE Units 40 nearby places & nearby places

27. Bakkhali /Frazerganj/Kakdip/Nam GRSE Units 20

Khana & nearby places

28. Haldia & nearby places GRSE Units 20

29. Dhamakhali Ghat / North 24 GRSE Units 20 datasheet.

Parganas /Sunderban & nearby the format Bid of places

30. Madhushree Apartment & nearby GRSE 30 be To in quoted the

Price

Not to quote rates quote to Not here.

To be To in quoted the the Price Bid formatof datasheet. places Guest rates quote to Not here.

Page 14 of 20 House 31. Sonarpur / Baruipur & nearby GRSE Units 20 places * Note: GRSE Units – Main, 61 Park, FOJ, RBD, T.U.

Appendix – II

‘Inter GRSE Units transportation’

Rate / Trip Total No of (Rs.) Value Trips (including (Rs.) Sl. No. Description For two cost of two year labourers (tentative) and other charges) Inter Unit i.e. in-between GRSE Main, 61 Not to quote rates Park, FOJ, T.U. & RBD to & Fro here. To be quoted in 1 transportation One Unit to Other Unit & 2400 the Price Bid format Vice versa of the data sheet..

‘Intra Unit (shifting)’

Rate / Trip Total No of (Rs.) Value Trips (including (Rs.) Sl. No. Description For two cost of two year labourers (tentative) and other charges) Transportation between shop / Deptt. of Not to quote rates GRSE units viz. Main, 61-Park, FOJ, here. To be quoted in 1 1000 T.U., RBD. the Price Bid format of the data sheet.

‘Sweets collection from shops & distributions to GRSE all Units’ Appendix-III

Rate / Trip Total No of (Rs.) Value Trips (including (Rs.) Sl. No. Description For two cost of two year labourers (tentative) and other charges) Sweets collection from shops & Not to quote rates distributions to GRSE all Units viz. Main, here. To be quoted in 1 60 61-Park, FOJ, T.U., RBD from in & the Price Bid format around Kolkata of the data sheet..

Signature : ……………………… (With Stamp)

Page 15 of 20 Name of the Transporter: Address : ………………………………………...

…………………………..……………………….

Dated : ………………… Tel. No. ….………….

E-mail : ………………………………………….

GROUP B: Appendix – I

Biennial Rate Contract for Transportation of Materials including Gas Cylinder by 2.5 MT capacity vehicle for the Year 2018 & 2019

No of Rate / Trip Total Sl. Trips (Rs.) (including Value From & To and Vice Versa For Two cost of two (Rs.) No. year labourers and (tentative) other charges) Amtala/Bhasha/Bagirhat/Joka & 1 GRSE Units 40 nearby places Taratala more/New Alipur/Alipur & 2 GRSE Units 30

nearby places

3 BOC (Linde) GRSE Units 1200

Khidirpur/Panbazar/Hasting/Fort 4 William/Defence Ordanance Club/Taj GRSE Units 100 Bengal & nearby places Hide Road/Brace Bridge/Transport 5 Depot/ All CFS in Hide Road & GRSE Units 100 nearby places Poddar court/Dharmotala/Stand 6 Road/C.R. AvenueDalhousie & GRSE Units 80 nearby places KOPT Dock premises NSD &

7 GRSE Units 200 the Price Bid format of the data sheet data the of format Bid thePrice

Khidirpur Dock Dunlop More/Agar 8 para/Sodepur/Kamarhati/Cossipur/BT GRSE Units 20 Road/Kharda Howrah Station/Shalimar/Das 9 GRSE Units 20 Nagar/Salkia & nearby places 10 Andul/Kona Expressway GRSE Units 20 Domjur/Jangalpur/Dhulagarh/Alampur 11 GRSE Units 20 & nearby places 12 GRSE Belur GRSE Units 40 13 GRSE Baranagar GRSE Units 150 Beliaghata/shyambazar/Maniktala &

14 GRSE Units 20 Not to quote rates here. To be quoted in quoted be To here. rates to Not quote nearby places sheet data the of format Bid thePrice in quoted be To here. rates to Not quote Park Circus/Tiljala/Ballygung & 15 GRSE Units 120 nearby places Saltlake/Karunamayee/Rajarhaat & 16 GRSE Units 30 nearby places

Page 16 of 20 Nicco Park/Science City/EM Bypass 17 GRSE Units 30 & nearby places Kolkata Airport/Baguihati/Jessore 18 GRSE Units 100 Road/Dum Dum & nearby places

No of Rate / Trip Total Trips (Rs.) (including Value Sl. No. From & To and Vice Versa For two cost of two (Rs.) year labourers and (tentative) other charges)

Tolly Gunge/Prince Anwar quoteNot to rates here. To be quoted in Pricethe Bid format of the data sh Not to 19 GRSE Units 40 Shah Road & nearby places quote GRSE Guest House/Jodhpur rates 20 Park/Garia/Santoshpur & GRSE Units 20 here. To nearby places be quoted Chetla/Rash Behari/Kalighat/ 21 GRSE Units 20 in the Hazra Road & nearby places Price 22 Ichapur & nearby places GRSE Units 10 Bid Budge Budge/Maheshtala & format 23 GRSE Units 30 nearby places of the Mohipith / Joynagar/south 24 GRSE Units data 24 16 parganas & nearby places sheet Hemnagar/Basirhat/North 24 GRSE Units 25 16 Parganas & nearby places Raichak/Falta/Diamond GRSE Units 26 20 Harbour & nearby places Bakkhali GRSE Units 27 /Frazerganj/Kakdip/Nam Khana 16 & nearby places 28 Haldia & nearby places GRSE Units 16 Dhamakhali Ghat / North 24 GRSE Units 29 Parganas/Sunderban & nearby 16 places Madhushree Apartment & GRSE Guest 30 30 nearby places House Sonarpur / Baruipur & nearby GRSE Units eet. 31 20 places

Page 17 of 20

Appendix – II

‘Inter GRSE Units transportation’

Rate / Trip Total No of (Rs.) Value Trips (including cost (Rs.) Sl. No. Description For Two of two year labourers and (tentative) other charges) Inter Unit i.e. in-between GRSE Main, 61 Park, Not to quote rates here. FOJ, T.U. & RBD to & Fro transportation One To be quoted in the Price 1 2000 Unit to Other Unit & Vice versa Bid format of the data sheet.

‘Intra Unit (shiftings)’

Rate / Trip Total No of (Rs.) Value Trips (including cost (Rs.) Sl. No. Description For Two of two year labourers and (tentative) other charges) Transportation between shop / Deptt. of Not to quote rates here. To be quoted in the Price 1 GRSE units viz. Main, 61-Park, FOJ, T.U., 600 Bid format of the data RBD. sheet.

Appendix - III ‘Sweets collection from shops & distributioins to GRSE units’

Rate / Trip Total No of (Rs.) Value Trips (including cost (Rs.) Sl. No. Description For Two of two year labourers and (tentative) other charges) Sweets collection from shops & distributions Not to quote rates here. to GRSE all Units viz. Main, 61-Park, FOJ, To be quoted in the Price 1 40 T.U., RBD from in & around Kolkata Bid format of the data sheet.

Appendix – IV

‘Dead Body Transportation’

Page 18 of 20 Total Rate / Trip Value No of Trips (Rs.) (including Sl. (Rs.) Dead Body Transportation For Two year cost of two No. (tentative) labourers and other charges)

Dead Body Transportation (in & around Kolkata, Not to quote rates here. To be quoted in the 1 Howrah, Hooghly, North 24 Parganas, South 24 20 Price Bid format of the Parganas), Hospital, Burning Ghat. data sheet.

Annexure ‘C’

Earnest Money Deposit

The Dy. General Manager (Store) M/s Garden Reach Shipbuilders & Engineers Ltd., 43/46 Garden Reach Road, Kolkata – 700024

Dear Sir,

Sub: Biennial Rate Contract for Transportation of Materials including Gas Cylinder by 2.5 MT & 1 MT capacity vehicle for the Year 2018 & 2019

Ref.:Tender no. SERVICE/OT/SG/TRANSPORTATION/2.5 & 1MT vehicle/18-19/ET dt.

1. Apart from the documents submitted at the time of collection of Tender Documents we enclose the following for consideration :-

a) Earnest Money of Rs.70,000.00 (Rupees Seventy Thousand only) vide DD No. drawn on Bank.

Thanking you.

Yours faithfully

Encl: As above.

Signature: ……………………………………….. (With Stamp)

Name of Transporter:

Address: ………………………………………....

Tel no.. ……………………………

Page 19 of 20

E-Mail. ………………………………………….

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