City of Quinte West Council Agenda

January 13, 2020

City Hall Council Chambers Call to Order 6:00 PM

1. Closed Session of Council

a) The review of the Minutes of the Closed Session Council Meeting held on December 16, 2019. (Pursuant to Section 239 (2) (d) (e) of the Municipal Act)

b) Confidential Staff update regarding labour relations. (Pursuant to Section 239 (2) (d) of the Municipal Act).

6:30 p.m. Public Session of Council 2. Opening

2.1 National Anthem – “O Canada” 2.2 Opening 2.3 Opening Remarks

3. Approval of Agenda

4. Approval of Minutes

a) Minutes of the Regular Council Meeting held on December 16, 2019.

Resolution: That the Minutes of the Regular Council Meeting held on December 16, 2019 be approved;

And further that the Minutes of the Closed Session Council Meeting held on December 16, 2019 be approved.

5. Disclosure of Pecuniary Interest and the General Nature thereof

6. Delegations and Petitions

6.1 Presentations

a) Mayor Harrison and Council will recognize Ms. Lisa Triemstra, Quinte West resident, for her work with the Adopt-A-Child program. 6.2 Delegations

a) Ms. Suzanne Andrews, Manager, Quinte West Chamber of Commerce, to address Mayor Harrison and Council regarding "Commercial Tax Rates in Quinte West".

7. Public Input

8. Committee Reports, Staff Reports and Approval of Accounts

8.1 C.A.O.

a) Staff Report 20-001CAO from Charlie Murphy, Chief Administrative Officer, regarding "Flood Emergency Response".

Resolution: That Council approves a $50,000 budget for the purchase of flood protection systems.

b) Staff Report 20-001HR from Richard Anderson, Health, Safety and Employees Services Officer, regarding "City of Quinte West 2020 Health and Safety Policy".

Resolution: That the 2020 Health and Safety Policy for the City of Quinte West be approved.

8.2 Corporate & Financial Services

a) Staff Report 20-001CFS from Kevin Heath, City Clerk, regarding "Hearns Road Gate Request".

Resolution: That the request from Dan Arsenault dated December 5, 2019 to open the gate on Hearns Road for winter months to allow for emergency access/exit be denied.

8.3 Planning & Development Services:

a) Minutes of the Planning Advisory Committee Meeting held on December 19, 2019.

Resolution: That the Minutes of the Planning Advisory Committee Meeting held on December 19, 2019 be approved.

b) Staff Report 20-001EDT from Linda Lisle, Manager of Economic Development & Tourism Services, regarding "Census Metropolitan Area (CMA) Name Change Request".

Resolution: That Council supports a request to change the Census Metropolitan Area (CMA) naming convention for our region from the current name of Belleville CMA to Belleville - Quinte West CMA;

And further that a letter be prepared from the Mayor’s Office to Statistics Canada requesting this change.

9. Correspondence for Council Decision

9.1 Proclamations

a) Correspondence from the Heart and Stroke Foundation requesting that the month of February, 2020 be proclaimed as "Heart Month" in the City of Quinte West.

Resolution: That February, 2020 be proclaimed “Heart Month” in the City of Quinte West.

10. Bylaws

10.1. Planning & Development Services:

20-002 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As Highway 2, Being Part Of Lot 17, Concession A, Former Township Of Murray, Now In The City Of Quinte West, From Rural (RU) Zone To Rural Residential (RR) Zone.

20-003 Being A By-Law To Authorize The Signing Of A Subdivision Agreement For Phase 4 Of The Stonecrest Estates Residential Subdivision Comprised Of Twenty-One (21) Residential Lots And Roadway, Being An Extension Of Stonecrest Boulevard, And Two (2) Blocks, Namely Blocks 176 And 177 To Be Retained By The Owner, Located In Part Of Lot 20, Concession Broken Front, Geographic Township Of Sidney, Now In The City Of Quinte West.

Resolution: That these by-laws be read a first, second and third time. And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same.

11. Correspondence for Council Information

11.1 Printed

a) Correspondence from David Clazie, Director of Corporate & Financial Services outlining Accounts Payable General December 2019 and January 2020 in the amount of $8,644,674.56; and Accounts Payable Exceeding $10,000 in the amount of $8,768,676.89.

b) Correspondence from Minister Todd Smith, Ministry of Children, Community and Social Services, regarding Ontario's Poverty Reduction Strategy.

c) Letter of Recognition addressed to Chief Whelan from Dr. Jen Leppard, Emergency Physician, The Ottawa Hospital, regarding a motor vehicle collision on highway 401 on December 23, 2019.

d) Ontario Energy Board Notice to Customers of Enbridge Gas Inc. regarding potential increase to its natural gas rates effective April 1, 2020.

e) Minutes from Committee of Adjustment Meeting held on December 12, 2019.

f) Minutes from Lower Trent Conservation Board of Directors Meeting held on November 14, 2019.

g) Minutes from Quinte Conservation Executive Board Meeting held on October 17, 2019.

h) Minutes from County of Hastings Emergency Services Committee Meeting held on October 9, 2019.

i) Minutes from the Stirling-Rawdon and District Arena Board Meetings held on January 29, 2019, March 19, 2019, April 16, 2019 and September 5, 2019.

j) Resolution from City of Woodstock regarding "Ban of Single-Use Plastic Handled Shopping Bags".

11.2 Non-Printed

a) None

Resolution: That the correspondence printed for Council information be received and filed.

12. Notices of Motion

a) Notice of Motion - Councillor Cassidy

Resolution: Whereas the City of Quinte West has been well served by both the Lower Trent Conservation Authority and the Quinte Conservation Authority and

Whereas we have working service agreements with both Authorities and

Whereas we value the efforts of the Conservation Authorities to monitor floods, to manage source water protection and to ensure the integrity of the watersheds within our municipality and conserve our natural environment and

Whereas the current Provincial government is reviewing the mandate and potential funding to Conservation Authorities

Be it resolved that the City of Quinte West requests that the Provincial Government improve their funding of Conservation Authorities to provide a more stable funding base that would prevent any downloading of costs to municipalities

And further that the Provincial Government will maintain and not diminish the core mandate of Conservation Authorities

And further that we forward this motion to the Minister of Natural Resources, the Premier, the Leaders of all opposition parties, all of our local municipal partners, and AMO to seek their support and concurrence.

13. Councillor Requests for Information

14. Confirmation By-law

a) By-law 20-004

Resolution: That Confirmation By-law 20-004 for the January 13, 2020 Council meeting now be read a first, second and third time and be signed and sealed.

15. Adjournment

a) Adjourn

That Council now adjourn at ___ p.m.

Next Regular Meeting: February 3, 2020 Quinte West Municipal Office - Council Chambers 7 Creswell Drive, Trenton

City of Quinte West Council Minutes

Monday, December 16, 2019 City Hall Council Chambers

1. Call to Order

Mayor Harrison called to order the Regular meeting of the Council of the Corporation of the City of Quinte West at 5:30 p.m.

2. Members Present:

Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Terry Cassidy Councillor Allan DeWitt Councillor Sally Freeman Councillor Michael Kotsovos Councillor Don Kuntze (regrets) Councillor Fred Kuypers Councillor David McCue Councillor David O'Neil Councillor Lynda Reid Councillor Leslie Roseblade Councillor Karen Sharpe

3. Staff Present:

Mr. Charlie Murphy, Chief Administrative Officer Mr. David Clazie, Director of Corporate & Financial Services Mr. Chris Angelo, Director of Public Works & Environmental Services Mr. Brian Jardine, Director of Planning & Development Services Ms. Lori Coxwell Duncan, Manager of Human Resources Mr. Kevin Heath, City Clerk Mr. John Whelan, Fire Chief Ms. Christina Reive, lnspector, Quinte West O.P.P Ms. Hannah Brown, Communication Engagement Officer Mr. Brian Johnston, Manager lnformation Technology & GIS Services Council Minutes Monday, December 16, 2019

4. Closed Session of Council

Motion No. 19-298 - Closed Session Moved by Sharpe Seconded by Freeman

That Council move into closed session at 5:30 p.m. pursuant to Section 239 of the Municipal Act for:

a) The review of the Minutes of the Closed Session Council Meeting held on November 18,2019. (Pursuant to Section 239 (2) (c) of the Municipal Act)

b) The review of the Minutes of the Closed Session Corporate and Financial Services Committee Meeting held on December 4,2019. (Pursuantto Section 239 (2) (c) (e) of the Municipal Act)

c) Confidential Staff Report 19-192CFS from David Clazie, Director of Corporate & Financial Services, regarding labour relations. (Pursuant to Section 239 (2) (d) of the Municipal Act)

d) Confidential Staff Report 19-193CFS from David Clazie, Director of Corporate & Financial Services, regarding labour relations. (Pursuant to Section 239 (2) (d) of the Municipal Act)

e) Confidential Staff Report 19-194CFS from David Clazie, Director of Corporate & Financial Services, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Pursuant to Section 239 (2) (e) of the Municipal Act)

5. Opening

5.1 NationalAnthem - "O Canada" by Murray Centennial Public School Choir 5.2 Opening 5.3 Opening Remarks

6. Return to Open Session Motion No. 19-299 - Open Session Moved by Roseblade Seconded by Kuypers

That Council now returns to open session at 6:30 p.m. Carried Council Minutes Monday, December 16, 2019

7 . Approval of Agenda

Motion No. l9-300 - Approval of Agenda Moved by DeWitt Seconded by Freeman

That the agenda for the December 16,2019 Regular Council Meeting be approved. Carried

8. Approval of Minutes

Motion No. 19-301 -Approval of Minutes Moved by Roseblade Seconded by Reid

That the Minutes of the Regular Council Meeting held on December 2,2019 be approved;

And further that the Minutes of the Closed Session Council Meeting held on November 18,2019 be approved. Garried

L Disclosure of Pecuniary lnterest and the General Nature thereof

a) None

10. Delegations and Petitions

a) Mayor Harrison and Council presented Long Service Awards to City of Quinte West staff members: Matthew Tracey (10 years), Jay Coxwell (10 years), Carrie Smith (15 years), Stephen Whitehead (20 years), Kevin Dion (20 years), Chris Angelo (25 years), David Hounsell (25 years), Daryl Schwager (25 years), and not in attendance, Tim Richardson (10 years), Amy Russell (10 years), Chevron Smith (10 years), Joshua Towes (10 years), Richard Anderson (10 years) , Larry Cook (15 years), Bruce Coghlan (20 years), Basil Wood (20 years), Chad Crawford (20 years), Kevin Baceda (20 years), Jeff Deville (20 years), Ron Hogan (20 years), Don Towns (20 years), Bernard Wood (20 years), Michael Allison (25 years), Paula Hill (25 years) and Cheryl Paul (25 years).

11. Public lnput

a) Mr. Stuart Gilboord, Trenton Ward resident, extended a Merry Christmas to Council and conveyed he was looking fonruard to the New Year's levy. Council Minutes Monday, December 16, 2019

b) Dr. David Keirstra, expressed concerns related to the climate change crisis and mentioned that he is looking forward to the Strategic Plan.

12. Committee Reports, Staff Reports and Approval of Accounts

12.1 CAO

Motion No. 19-302 - Staff Report 19-O22CAO - lnvesting in Canada lnfrastructure Program - Green Stream Moved By McCue Seconded By DeWitt

That Council directs staff to apply for a grant opportunity through the lnvesting in Canada lnfrastructure Fund - Green Stream - to support the replacement of water and sanitary mains on Lorne Ave, Shuter Street and McGill Street. Carried

12.2 Corporate & Financial Services

Motion No. l9-303 - Staff Report 19-l91CFS - Liquor Licence Application - Burger Revolution lnc. 34 Monogram Place, Sidney Ward Moved By Cassidy Seconded By Kotsovos

That Council has no objection regarding the application for a liquor licence by Jeffery Camacho of Burger Revolution Inc. at 34 Monogram Place, Sidney Ward. Carried

Motion No. 19-304 - Minutes of the Corporate and Financial Services Committee Meeting held on December 4,2019 Moved By Sharpe Seconded By Alyea

That the Minutes of the Corporate and Financial Services Committee Meeting held on December 4,2019 be approved;

And further that the Minutes of the Closed Session Corporate and Financial Services Committee Meeting held on December 4,2019 be approved. Carried Council Minutes Monday, December 16, 2019

12.3 Planning & Development Services Motion No. l9-305 - Minutes of the Planning Advisory Committee Meeting held on November 21,2019 Moved By Alyea Seconded By Cassidy

That the Minutes of the Planning Advisory Committee Meeting held on November 21,2019 be approved. Garried

Motion No. l9-306 - Minutes of the Special Accessibility Advisory Committee Meeting held on December 11,2019 Moved By Cassidy Seconded By Roseblade

That the Minutes of the Special Accessibility Advisory Committee Meeting held on December 11,2019 be approved. Carried

12.4 Public Works and Environmental Services Motion No. l9-307 - Minutes of the Public Works and Environmental Services Committee Meeting held on December 10,2019 Moved By DeWitt Seconded By Reid

That the Minutes of the Public Works and Environmental Services Committee Meeting held on December 10,2019 be approved. Garried

13. Correspondence for Council Decision

13.1. Proclamations

Motion No. l9-308 - Correspondence from The Alzheimer Society of Hastings-Prince Edward requesting that the month of January,2020 be proclaimed as "National Alzheimer Awareness Month" in the City of Quinte West Moved by Reid Seconded by McCue That Janu ary, 2020 be proclaimed "National Alzheimer Awareness Month" in the City of Quinte West. Carried Council Minutes Monday, December 16, 2019

Motion No. 19-309 - Gorrespondence from Violence Awareness & Random Acts of Kindness Program requesting that the week of March 9th -15th, 2020 be proclaimed as "Violence Awareness & Random Acts of Kindness Week" in the Gity of Quinte West Moved by Reid Seconded by Sharpe That the week of March 9th -1 1th,2020 be proclaimed "Violence Awareness & Random Acts of Kindness Week" in the City of Quinte West. Carried

14. Bylaws

Motion No. 19-310 - By-laws Moved by Alyea Seconded by McCue

That the following By-laws be read a first, second and third time

14.1. Corporate & Financial Services

19-139 Being A By-Law To Adopt A Technology Use Policy For The City of Quinte West.

19-141 Being A By-Law To Authorize An Agreement To Encroach Between The Corporation Of The City Of Quinte West And Brandi Louise Samantha Ward and Michael Blake Bjergso.

19-142 Being A By-Law To Assume Certain Roads ln Sidney Ward Of The City Of Quinte West.

19-143 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter lnto An Agreement With lngrid Kutzner, Estate Trustee For The Purchase Of Land Described As Part 2 On Registered Plan 39R-14050, ln The City Of Quinte West.

14.2. Planning and Developmental Services

19-132 Being A By-law To Amend By-law Number 14-86, As Amended, To Rezone Lands Known Municipally As Lock Road, Being Part Of Lot 4, Concession 2, Former Township Of Murray, Now ln The City Of Quinte West, From Rural (RU) Zone To Rural Residential (RR) Zone. Council Minutes Monday, December 16, 2019

19-133 Being A By-law To Amend By-law Number 14-86, As amended, To Rezone Land Situated South Of 18093 Telephone Road, Being Part Of Part 8, Plan 39R-7152, Part Of Lots 5-6, Concession 1, Former Township Of Murray, Now ln The City Of Quinte West, From Rural (RU) Zone To Residential Type 2 (R2) Zone.

19-134 Being A By-Law To Assume Above And Below Ground Services Including Curbing And Roadways lnstalled On Registered Plan 39M-905 As Municipal lnfrastructure Being Phase 1 Of The Orchard Lane Subdivision And Comprised Of Spartan Court And That Portion Of Ambrosia Terrace And Autumn Grove Situated Thereon, Located ln Part Of Lot 8, Concession 2, Geographic Township Of Murray, Now ln The City Of Quinte West.

19-138 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter lnto A Consent Agreement With Casey Owen Dempsey And Dana Lee Dempsey (Consent Application 839/195).

19-140 Being A By-Law To Constitute And Appoint The City Of Quinte West Committee Of Adjustment And To Fix The Compensation To Be Paid To Members.

14.2. Public Works & Environmental Services

19-145 Being A By-Law To Amend By-Law Number 04-11, As Amended, Being A By-Law To Regulate The Movement Of Vehicles At Certain lntersections And On Certain Highways Or Portions Of Highways ln The City Of Quinte West.

And that said by-laws, having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same. Carried

15. Correspondence for Council lnformation

15.1 Printed

a) Correspondence from David Clazie, Director of Corporate & Financial Services outlining Accounts Payable General November 2019 in the amount of $3,455,381.40; and Accounts Payable Exceeding $10,000 in the amount of $2,408,957.75. Council Minutes Monday, December 16, 2019

b) Correspondence from Quinte Waste Solutions regarding "Centre & South Hastings Waste Services Board 2020 Operating Budget".

c) News Bulletin from OPP Municipal Policing Bureau

d) Minutes from Quinte Waste Solutions Board Meeting held on November 18,2019.

e) Copy of letter written August 28,2019 by Conservation Halton to The Honourable Doug Ford, Premier of Ontario, and The Honourable Jeff Yurek, Minister of the Envirnoment, Conservation and Parks, regarding Conservation Authorities.

0 Resolution from the City of Stratford regarding "Support of Conservation Authorities".

s) 2019 Accessibility Status Update

15.2. Non-Printed

a) None

Motion No. l9-311 - Printed Information Moved by Freeman Seconded by Reid

That the correspondence printed for Council information be received and filed Garried

16. Councillor Requests for lnformation

a) None

17. Confirmation By-law

Motion No. 19-312 - Confirmation By-law 19'144 Moved by Kotsovos Seconded by Roseblade

That Confirmation By-law 19-144 for the December 16,2019 Council meeting now be read a first, second and third time and be signed and sealed. Carried Council Minutes Monday, December 16, 2019

18. Adjournment

Motion No. 19-313 -Adjournment Moved by Cassidy Seconded by Freeman

That Council now adjourn at7:25 p.m. Carried

Jim Harrison, Mayor Heath, City Clerk

STAFF REPORT 20- 001CAO

Date: January 8, 2020

To: Mayor Jim Harrison and Members of City of Quinte West Council

From: Charlie Murphy, M.Sc. Chief Administrative Officer

Subject: Flood Emergency Response

______

Recommendation:

That Council approves a $50,000 budget for the purchase of flood protection systems.

______

Background:

Water levels in the Great Lakes are well above average for this time of year. Lake Ontario is approximately 20 cm (8 inches) above normal compared to January data gathered from previous years. Depending on a number of factors, flooding in 2020, similar to 2017 and 2019, is a real possibility. Staff has been meeting since late November to prepare for the potential of flooding.

The purpose of these meetings is to:

1. Develop and review mapping of the Quinte West shoreline and elevations based on projected flood levels; 2. Identify impacts on critical City infrastructure; 3. Identify specific areas that will be susceptible to flooding, in addition to the areas already known to the City; 4. Develop a Resident Communication Plan; 5. Develop a Flood Emergency Response Plan, and

1

6. Identify resources needed to implement the Flood Emergency Response Plan.

GIS staff has completed shoreline elevation mapping and has also developed a mobile device app that can be used by staff as a resource. Critical areas have been identified and precise data relevant to those areas is being collected to enable a more specific review.

There does not appear to be any major impact on the City’s critical infrastructure; however, a more detailed review of certain areas needs to be undertaken to ensure there is no impact.

The Flood Emergency Response Plan will be presented to Council at its February 3, 2020 Council meeting.

Two of the critical elements of the Plan will be the role the City will have in assisting residents and communication with residents.

During flooding events in the past, the City has assisted those that cannot help themselves, as well as helping able residents that are in need of assistance. Staff sees no need to change this approach. The City has provided sand and bags to all residents in need. City staff resources have been deployed to assist residents that have made attempts to protect their property or do not have the physical capabilities to protect their property. To date, the City has been able to provide this level of service without declaring a state of emergency.

Communication with residents will, amongst other things, provide specific education/resource materials related to pre-event, during an event and post event flooding. The City will also clearly communicate when it will or will not provide labour. It is anticipated the first communication with residents will occur in middle to late February.

City staff has investigated flood protection system products that will benefit the City in the event of flooding. Staff recommends Council approves a budget of $50,000 at this time to allow the product to be ordered as soon as possible to ensure availability for use this spring. Staff is currently considering two different products. Further investigation into each product’s cost/benefit is needed prior to making a final purchase decision. Staff believes the product will be useful in protecting critical locations, such as the Fraser Park Fueling Station and the Front Street parking lot, from flooding.

Financial Impact:

Staff is recommending a budget of $50,000 for the purchase of flood protection systems. 2

Public Input: Not applicable to this report.

Internal/External Consultation:

Brian Jardine, Director of Planning and Development Services Chris Angelo, Director of Public Works & Environmental Services David Clazie, Director of Corporate and Financial Services/Treasurer Steve Whitehead, Supervisor of GIS Services John Whelan, Fire Chief Dan Smith, Deputy Fire Chief

Comment/Analysis:

The City needs to be prepared for potential flooding in the spring and summer of 2020. If weather patterns mirror those in 2017 and 2019, there is a real risk of flooding considering the higher than average current water levels.

The Flood Emergency Response Plan will set out the parameters for the City to be proactive in addressing flood related issues.

Staff is requesting Council’s approval to purchase flood protection systems at this time to ensure the product is available this spring.

3

STAFF REPORT 20-001 HR

A Natural Attraction

DATE: January 6,2020

TO Mayor Jim Harrison and Members of City of Quinte West Council

FROM: Richard Anderson Health, Safety and Employee Services Officer

SUBJECT: City of Quinte West 2020 Health and Safety Policy

Recommendation:

That the 2020 Health and Safety Policy for the City of Quinte West be approved

Legislation:

Per Section 25 (2) (j) of the Occupational Health and Safety Act:

"An employer shall prepare and review at least annually a written Occupational Health and Safety Policy and develop and maintain a program to implement that policy."

Gomments/Analysis:

I feel confident that the reviewed policy meets the goals and legislative requirements of the City of Quinte West as it relates to the Occupational Health and Safety Act.

Once the City of Quinte West 2020 Health and Safety Policy has been approved and signed. I will distribute and communicate the policy as per legislative requirements.

1 -\

A Natural Attraction HEALTH & SAFETY POLICY 2O2O l'"':' The-Corporation of the City of Quinte West has a responsibitity to create and maintain a heatthy workptace'other by fostering a culture that puts the health, safety and wellness of its employees firsl above all considerations.

As the governing body of the City of Quinte West, the Mayor and Members of City Council will provide leadership and support for the Health and Safety program. We believe that an effective Health and Safety program is important not only to keep our employees safe and healthy and to meet legislative requirements, but also to reduce ffe cosfs associated with accidental injuries and property damage. To this end, we are committed to being active participants in the program and providing the necessary resources to ensure its conti n ued effective ne ss.

We believe that a vast majority of injuries are both 'Predictable and Preventable", they are not just accidents. By generating a sound approach to the development and sustainability of a healthy workplace, transformation of thinking and behaviour at all levels will be required. This can only be achieved through the support of senior management with commitment to reinforce and allow changes necessary for improvement.

All Management staff, from the Chief Administrative Officer to the supervisor on the job, is responsible for ensuring that employees are given fhe necessary instruction, information and superuision to enable them to perform their work safely. /f rs essential that senior management staff promote safe work practices by their own example and by their participation in the development and implementation of the Health and Safety program. The superuisors at each worksite play a very important role in making their workers aware of known health and safety hazards and putting procedures in place to control fhose hazards. All management staff must be continually aware of their duty to take every precaution reasonable in the circumstances for the protection of City of Quinte West workers, including those who perform work for the City under contract.

Workers play a major role in the Health and Safety program by their participation on Safety Committees, reporting of hazards and the use of proper safety equipment when required. City of Quinte West employees at every level of the organization are expected to work in compliance with accepted trade safety standards, City safety rules and the Occupational Health and Safety Act and its regulations. Failure to do so will result in appropriate disciplinary action.

We believe that regardless of fhe type of job or service being performed, the Health, Safety and Wellness of the employee must always be the primary consideration. "The first place for Safety is Everywhere"

Jim Harrison Date Charlie Murphy Mayor C h i ef Ad m i n i strative Offi c e r City of Quinte West City of QuinteWest STAFF REPORT 20-001cFS

A Natural Attraction

DATE: January7,2020

TO: Mayor Harrison And Members of Council

FROM: Kevin Heath, City Clerk

SUBJECT: Hearns Road Gate Request

Recommendation:

That the request from Dan Arsenault dated December 5,2019 to open the gate on Hearns Road for winter months to allow for emergency access/exit be denied

Background:

The City has been in receipt of the attached request dated December 5,2019 from Dan Arsenault and signed by residents of Canal Lane asking that the gate on Hearns Road be opened for winter months to allow for emergency access/exit for the residents on Canal Lane. Mr. Arsenault further conveys that he would take responsibility for keeping the trail plowed for emergency access/exit. ln addition subsequent letters, provided to the City by Mr. Arsenault, are attached from Alexander Molotkow and Adrian & Trudie Vreugdenhil in support of removing the barrier.

The gate in question is located at the end of Hearns Road on the Lower Trent Trail. The Lower Trent Trail is owned by the Province of Ontario and the City has an agreement with the Province to utilize the lands for the purpose of enhancing and maintaining a recreational trail for pedestrian and bicycle use. Subsequent to this agreement, the City entered into an agreement with Eastern Ontario Trails Alliance for the maintenance and operation of the trail. Given the Trail is for non- motorized use only, the gate/barrier is in place in an effort to prohibit motorized vehicles.

REGIOil The request was circulated to relevant City departments for comment. The City's Fire Department conveyed that, if needed, they could respond to an emergency in that area either by ATV or by 4 wheel drive vehicles. They further advised that paramedics would not refuse to respond if their services were required. The City's Public Works Department commented that the City would not allow private residents to plow this trailfor liability reasons. Quinte West O.P.P relayed that they did not have an opinion related to this matter.

Based on the comments received, it is the opinion of Staff that emergency access/exit to the properties on Canal Lane can be obtained if required. Therefore, it is recommended by Staff that the request to open the gate during the winter months at the end of Hearns Road be denied.

Existing Policy/ByJaw:

. Agreement with lnfrastructure Ontario (Province) . Agreement with Eastern Ontario Trails Alliance

I nternal/External Consultation :

. City Fire Department . City Public Works and Environmental Services Department . Quinte West O.P.P

Comments/Analysis:

For Council's information, a gate on Hood Lane was removed years ago and the City currently plows 1.2km of the Lower Trent Trail from Hood Lane to Howes Road. This currently forms part of the Agreement with Eastern Ontario Trails Alliance.

Should Council wish to consider the request, approval would need to be granted from the Province and the City should assume the responsibility and cost of any required plowing.

As mentioned, Staff is recommending that the request be denied based on the fact that emergency access/exit to the properties can be obtained if required.

A map of the area has been attached for Council's information

2 December'5th, 2019

Re: Hearn's Road GateSouth ofthe Canal Lane Road in Frankford.

The people of Canal Lane in Frankford are requesting that the gate directly south of us on Hearn's Road be opened for the winter months to allow for emergency access/exit. When conditions are icy or too snow covered, we a re u nable to get u p or down our road. lf we ca nnot get up or down our road, neither can any emergency services. We have been told by paramedics that they will refuse to come down our road in poor conditions if they are unable to get out safely.

The gate on Hood Lane was removed years ago to allow them a way out and to allow for emergency vehicles to get in when their road is in-passable. The residents on Canal Lane are asking for the same thing to be done to the gate on Hearn's Road, just South of Canal Lane.

We respectfully ask that the gate be open for months for the safety of the residents on Canal Lane and that l, Dan Arsenault will take responsibility for keeping the trail plowed for emergency acce EXit.

Sincerely

Dan Arsenault

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City of Quinte West Planning Advisory Committee Meeting Minutes

Thursday December 19, 2019 Gity Hall Council Chambers

Members: Deputy Mayor Jim Alyea, Chair Councillor Don Kuntze, Vice Chair Mayor Jim Harrison (Regrets) Councillor David McCue Councillor Fred Kuypers Councillor Terry Cassidy Councillor David O'Neil Mr. Douglas Crews, Public Member Mr. Gerard Edison, Public Member (Regrets) Mr. Rick Searle, Public Member

Staff Present: Brian Jardine, Director of Planning & Development Services Kelly Weste, Manager of Planning Services, Planning & Development Services Judith Jeffery, Area Planner, Planning & Development Services Louise Smith, Executive Assistant, Planning & Development Services Shauna Mikel, Administrative Assistant, Planning & Development Services

Media Present:

Applicants / Agents / Public in Gallery:

Arnold Vandermeer - D09/M28119 Caitlyn Sheahan - D121573101 Andy Geertsma - D121573101

Member(s) of the Public in the Gallery: None

Call to Order:

Chair Alyea called the meeting to order at 6:00 pm

Glosed Session: None

Open Session: Page 1 PD-PAC-12-19

Report of Closed Session: None

Disclosures of Pecuniary lnterest: None

Approval of Agenda

Moved by McCue Seconded by Searle

The Committee recommended that the agenda for the meeting of December 19, 2019, as circulated, be approved. Garried

Approval of Minutes

Closed Session: None

Open Session: Minutes of Regular Meeting of November 21,2019

Moved by Searle Seconded by Kuntze

The Committee recommended that the Minutes of the Regular Meeting held November 21, 2019, be approved. Carried

Meeting Procedure:

The Chair stated the public meeting(s) are conducted as prescribed by Section 34 (13) of the Planning Act, R.S.O. 1990, as amended, for:

a One (1) Zoning By-law Amendment application affecting land in the Murray Ward

Chair Alyea stated the public meeting(s) shall be conducted in the following manner for each application:

The Chair will identify the application being considered. First, the Chair will ask Planning Staff to outline the application being considered; then the Chair will ask if there are any members of the public in attendance who have questions or comments regarding the application. lf there is no response, the Committee will be asked if they have any questions. Then the Committee will consider and vote on the application.

Page 2 PD-PAC-12-19

The Chair proceeded with the meeting procedure advising the Public if they wished to speak to an application to identify themselves prior to addressing the Committee by stating their name and address for the record. The Chair advised those in attendance that this Committee has been delegated the responsibility to conduct the public meeting(s) as prescribed under the Planning Act. This Committee will make recommendation to Council along with a full report of the meeting's proceedings to City Council on Monday January 20,2020. Council will make a decision on each of the application(s).

The Chair noted that anyone who wishes to receive further notice of Council's decision on these application(s), must submit a written request for Notice of Council's decision to the Director of Planning and Development Services.

The Chair asked the Director of Planning and Development Services to advise the Committee how notice of the public meeting(s) was given.

Brian Jardine, Director of Planning and Development Services advised that notice of the application being considered was given in keeping with the provisions of the Planning Act, R.S.O. 1990, as amended by First Class Mail on November 29,2019 and the posting of the sign on the subject property on the same date.

The Chair proceeded with the public meeting(s)

Public Meeting(s) as Prescribed under the Planning Act, RSO, 1990, as amended:

Staff Report #19-144PD Planning Report / Analysis - Zoning By-law Amendment File: D09/M28/19 Owner: Stan Klemencic Builder Ltd. Address: West of 16558 Highway 2, Trenton, ON

For complete details, refer to Staff Report #19-144PD (File: D09/M28/19) attached to Official Minutes.

Judith Jeffery, Area Planner stated that the rezoning was a condition of two consent applications (81/19M & B2l19M) which were granted by the Committee of Adjustment on February 14,2019. She stated that the purpose of the zoning amendment is to rezone the severed lots from Rural (RU) Zone to Rural Residential (RR) Zone to reflect the residential size of the lots.

Ms. Jeffery stated that the application was consistent with the Provincial Policy Statement (PPS) and maintains the intent of the City of Quinte West Official Plan.

Page 3 PD-PAC-12-19

The Chair asked if anyone wished to speak in favour of the proposal. No response.

The Chair asked if anyone wished to speak in opposition to the proposal. No response.

The Chair asked if anyone had questions/comments regarding the application. No response

The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. No response.

The Chair asked Committee members if they had questions/comments regarding the application.

Councillor O'Neil questioned if the lots were approved to be rezoned, would they meet the requirements.

Ms. Jeffery stated that yes they would meet the zoning requirements as they are well within size.

Councillor Kuntze questioned if the land owner was going to build or sell off the lots or have someone else build.

Mr. Vandermeer, agent for the application introduced himself to the Committee and stated that the intent was to put the lots on the market to build, after site plan approval and all the rules are in place. He stated there was a family member interested, and the intent was to have Klemencic Homes build it.

Councillor Kuntze stated that it looked like it was agricultural land, and wondered if the land was still going to be utilized if it doesn't have a building on it.

Mr. Vandermeer stated that the lands were actually in the hamlet designation. He stated that the owner had been cutting the grass, but hadn't been farming the land for quite some time. Mr. Vandermeer stated there were no barns on the property or outbuildings.

Moved by O'Neil Seconded by Kuntze

The Committee recommends that Application D091M28119 to amend the Zoning By-law on land owned by Stan Klemencic Builder Ltd., located West of 16558 Highway 2, being Part of Lot 17 , Concession A, geographic Township of Murray, now in the City of Quinte West as per Schedule A hereto attached from the Rural (RU) Zone to the Rural Residential (RR) Zone, be approved. Carried Page 4 PD-PAC-12-19

Presentation(s): None

Delegations: None

Public lnput:

Decision ltems:

Staff Report #19-l45PD Planning Report / Analysis Red Line Amendment & Final Approval - Stonecrest Estates Subdivision, Phase 4 File No: D121573101 Owner: GCL Developments Ltd. Address: 1238 Old Highway 2

For complete details, refer to Staff Report 19-145PD (File: D1 21573101) attached to the Official Minutes.

Kelly Weste, Manager of Planning Services stated that the Stonecrest Estates subdivision received Draft Plan Approval with a previous Red Line Amendment from the City of Quinte West in April 2014. She stated that the owner has now applied for a Red Line Amendment to the existing Draft Plan within Phase 4 of the development. Ms. Weste advised that that the red lined plan proposes a new municipal road which will be named later, which provides access to the Owner's property to the immediate east.

Ms. Weste stated that additionafly it creates two Blocks (176 & 177) to be retained by the Owner for future development of the property to the immediate east. She advised that a number of the lots are being slightly reconfigured because of this newly proposed municipal road. Ms. Weste stated that the red lined plan is in accordance with the detailed engineering plans and compliant with the Residential Type 2 (R2) Zone. She advised that the red lined plan is considered good planning since it provides access to the vacant property to the immediate east.

Ms. Weste stated that the application was consistent with the Provincial Policy Statement (PPS) and maintains the intent of the City of Quinte West Official Plan.

Councillor Kuntze questioned if the property owners that reside on Sandy Hook Road had been notified of the red line plan.

Ms. Weste stated that they had not been notified as it was a minor amendment to the plan, and therefor no public circulatíon for comment had been put out.

Page 5 PD-PAC-12-19

Councillor Kuntze questioned if lots 102 and 103 to the redline plan had been there before this amendment.

Mr. Jardine stated that the addítion was with the roadway that goes with the vacant parcel. He advised that the main change to the red line amendment is the addition of the future road spur which would allow for the potential for future development for the lands to the east. Mr. Jardine stated that those lands do not have approval in the City of Quinte West Official Plan or Comprehensive Zoning By-law for development at this point in time. He stated that it was prudent for the developer to allow for future access to those lands. He stated that the red line amendment reduces one (1) lot total on the plan, and brings the road up through the original lot 104 on the draft plan.

Councillor Kuntze questioned if lot 102 would have been there before, and was the resident's that live on Sandy Hook Road aware of the changes proposed.

Mr. Jardine responded that yes, lot 102 would have been on the previous plan however in a different location and that when they receive a red line amendment they have to make a determination as to the scale of the change. He advised that the amount of change proposed, and the change in number of lots to overall density would then make a determination as to whether it needs to be circulated. He stated that they had categorized this as a minor amendment, as only lot 102 had moved slightly from its earlier location, and as a result they did not circulate.

Councillor Cassidy stated that he was curious about the capacity for the sewage system and how much capacity they had. He questioned if that would be used up with the future development or is there excess capacity that can still be used.

Mr. Jardine stated that this development has been serviced by the new sewage treatment plant on the south side of Highway 2 that was constructed with this development and done in concert with the Bayside Secondary School. He stated that the plant was sized to accommodate not just the development but additional lands, and therefore will be able to accommodate the addition of more land. Mr. Jardine stated that the sewage plant is sized and can be expanded to service a larger area.

Councillor Cassidy proposed some information for the future be provided to the Committee on some numbers as to what the capacity is of the plant to see what has been used and what is left for usage, so that as other development comes fonrard in the future they are prepared.

Mr. Jardine stated that they would provide the Committee with the documents that were prepared when the sewage plant was originally designed, and the catchment area that it covers.

Page 6 PD-PAC-12-19

Councillor Kuntze stated that he had been to the wastewater facility when it was built. He advised that Matt Tracey would be the best staff member to provide the information to the questions proposed. Councillor Kuntze stated that it was his understanding that the developer was in talks with the Public Works department to expand the capacity of that plant for the future.

Andy Geertsma, owner of the property introduced himself to the Committee and stated that with respect to the capacity of plant they are currently in talks with the City of Quinte West through Matt Tracey about expanding the plant possibly as early as 2020.

Chair Alyea stated that he thought it was designed to add more cells to be able to increase the capacity.

Mr. Geertsma stated that that was correct and advised that the current capacity was two hundred and twelve (212) cubic metres per day and the ultimate capacity is four hundred and twenty five (425) cubic metres per day. He stated that their current discussions are about doubling the size of the plant. Mr. Geertsma advised that as the plant is operating right now, it is running under capacity but stated one of the reasons for the expansion is that the reasons for the under capacity issues are due to the fact that the school is not using a lot of that capacity.

Councillor Kuntze stated that he thought that the new hospice can tie in to that facility as well, and wondered if Mr. Geertsma had been made aware of that.

Mr. Geertsma stated that he hadn't been made aware but had been anticipating it

Moved McCue Seconded Searle

The Committee recommends that Condition 1 to Draft Plan Approval of subdivision file D121573101 described as Part of Lot 20, Concession 1, formerly Township of Sidney, now in the City of Quinte West, be revised as follows:

1 That this approval applies to the Draft Plan of Subdivision, prepared by Keith Watson, OLS, dated November 5,2019, which shows the draft plan having a total of:

(i) 175 lots for single detached dwellings (ii) Blocks 14, 18, 3, 4, 5 for Townhouses/Semis (ii¡) Blocks 2 & I for Servicing Corridors (iv) Block 10 for Parkland Dedication (v) Blocks 6 &7 for Open Space (vi) Blocks 8, 176, 177, 178 to be retained by Owner (vii) Municipal Road Allowance

Page 7 PD-PAC-12-19

And further, the Committee recommends that Council pass a By-Law to authorize the execution of a Subdivision Agreement by the City of Quinte West with GCL Developments Ltd. for Phase 4 of the Stonecrest Estates Subdivision, entailing a proposed residential subdivision of twenty one (21) residential lots, and two Blocks to be retained by the Owner, on lands described as Part of Lot 20, Concession 1, formerly Township of Sidney, now in the City of Quinte West, subject to the following conditions being satisfied prior to Council's execution of the Agreement:

1) confirmation of final approval to execute the agreement from Hydro One; 2) the owner providing to the City the necessary performance securíty, outstanding tax arrears, inspection fees, insurance policies, development charges and any other required fees; 3) the receipt of all written approvals required under the Draft Conditions, including the Ministry of the Environment, Conservation and Parks, Public Works Department, Protective Services Department, Canada Post, Lower Trent Conservation, Union Gas, and Bell Canada; 4) the owner returning to the City six (6) copies of the agreement executed by the owner; 5) the owner providing to the City the necessary original and copies of the Subdivision Plan, approved Engineering Plans and documents, Land Transfer or Easement documents including digital copies, as required by the Planning and Development Department. Garried

Printed lnformation:

Monthly Planning Reports:

Zoning By-law and Official Plan Amendment Application Tracking o Year to Date -2019 Building Department Report: o Monthly - November,2019 o Year to Date - January 1,2019 to November 30, 2019

Moved by Searle Seconded by Cassidy

The Committee recommends that the Printed lnformation listed as Monthly Planning Reports be received and filed. Carried

Non-Printed lnformation : None

Page 8 PD-PAC-12-19

Requests for lnformation :

Councillor Cassidy stated that Councillor Kuntze and he had had some discussions about an existing lot of record that was being developed in his neighbourhood. He stated that he was concerned as it is a very small lot and is precarious as it was near a watercourse. Councillor Cassidy stated that in talking to staff it was realized that it is a lot of record, and as a result as there is an old foundation there, it can be developed. He stated that there was not a lot of frontage and very little limited amount of land when taking in the setback to the creek, and it is at the bottom of a hill and near two (2) roads.

Councillor Cassidy stated that he was concerned with looking ahead and seeing this situation over the years, was there some way to get a report from staff with information as to how to dealwith the timeframe for lots of record. He stated that the development standards today in many cases would not suggest that a majority of the lots they were looking at are really developable. He stated that he did not want to miss lead anybody by telling them they can go ahead, and then find out they can't make the requirements under site plan control. Councillor Cassidy stated that was there a possibility to consider a time frame or standards for lots of record as he was concerned there would be another situation like this one that they would run into again. He stated he appreciated the need for housing but stated it was obviously risky when looking at the changes in the environment.

Mr. Jardine stated that they could certainly bring something back to the Committee but wanted to clarify that for this property and others as well that it is not an existence of a foundation that allowed that development. He stated that the City of Quinte West Comprehensive Zoning By- law just like any other zoning by-law in the province, takes the position where you have an existing lot of record that can be developed for the zone use and in this case the zone allowed for residential use. Mr. Jardine stated that it can be developed even though it is undersized as long as it can be developed with the infrastructure and meet allthe setbacks to the property lines. He stated that the tool that they use to ensure that is site plan control, and they go through a process with the developer to ensure that they have a building envelope as with this case as it is a rural lot, so the need for room for a septic, backup and a driveway that meets all of the site lines standards.

Mr. Jardine stated that it would be difficult to put a timeline on a lot of record because effectively you would be eliminating development rights from existing lots, and felt that it would be challenged fairly quickly. He stated that he would advise to trust the site plan control process as there is no guarantee that an undersized lot going through the process can be developed, as it may in fact be found that the site cannot accommodate the building envelope and the infrastructure. Mr. Jardine stated that the rate in which new lots were being created particularly ín the rural areas are slowing down drastically by desígn, and they are going to see pressure being put on existing lots of record that don't need to go through the severance

Page 9 PD.PAG.12.I9 process some of which may be constrained. He stated they would put together an information report and bring it back to the Committee as requested.

Councillor O'Neil questioned if the Conservation Authority would have any say on the lots.

Councillor Kuntze stated that he had inquired about this particular lot and advised that Lower Trent Conservation was the authority, as it is located on the corner of Eggleton Road and Baptist Church Road. He stated that the Conservation Authority had done a site visit and had seen the property owners plans, and had advised that they were going to have to put in some fill to make it all work but the pieces all fit so they are able to build. Councillor Kuntze stated that he thought it was odd due to the slope of the land as it slopes from the road right down into the creek but it fits as it meets all of the setbacks etc.

Councillor Kuntze stated that when watching the news he saw that the province was releasing the handcuffs off of Cannabis, and anticipated news being sent to the municipality. He stated that Quinte West is open for one retail property for Cannabis but thought that there was only one piece of property that is zoned for Cannabis use but wanted clarification on that.

Councillor Kuntze stated that he had read that they were getting rid of the lottery system for the retail of Cannabis. He stated that they were going to open it up for applications, and by the end of the year they will have another two hundred and fifty (250) retail outlets across the province. Councillor Kuntze advised that he had read that January 6,2020 was when they would open up the application process from people who live or have businesses in Ontario. He questioned how the City of Quinte West was going to be informed of these applications as well as March 2,2020 is when the province is going to start issuing licenses, so people can start opening their retail stores come April.

Mr. Jardine stated that that was all correct and lined up with all of the information they had received. He advised that with the municipality opting in to the provinces direction on retail Cannabis uses, it would actually effectively remove local planning rights through the by-laws or any other means to locate, restrict or to guide the location of any of these retail uses. Mr. Jardine stated that once the lottery is lifted and the licenses are issued, they don't at this time know how many will be issued by the province per geographic area, but if they do issue a license or there is a potential for one in this area, then the only condition as far as they are aware of would be that the retailer has to meet a setback of one hundred and fifty (150) metres from a school, which is established through the province within the licensing process. He stated that there would be no zoning control over the use beyond that.

Mr. Jardine stated that with a proponent going through the licensing process with opening a retail use in Quinte West, they would have to go through a public process themselves by posting the information and running an advertisement, and have a comment period for the public. He advised that it would not be run by the City but run by the licensee. He advised that Page 10 PD-PAC-12-19

policy staff is in discussion with the province with our municipal advisor this week to make sure we understand correctly. Mr. Jardine stated that as they understood it when the regulations open up to a retail use within Quinte West, it would not require a rezoning.

Councillor Kuntze stated that he had been contacted late last week about a property that had decided to grow Cannabis on Hamilton Road without the proper licensing etc. and didn't know anything about it until the crop was ready to be harvested. He stated that the person who had contacted him wanted to know where the City was in dealing with the issue today, and he questioned if the buildings were still there or had they been taken away.

Mr. Jardine stated that the owner had partly taken them away and to advise the Committee the owner had constructed hooped greenhouse structures. He advised that as soon as they had harvested the crop, they removed the plastic but the steel hoops were still in place and they still have an active building code order against it for the removal. Mr. Jardine stated that they were back in court a couple of weeks ago, and the judge had allowed them an extension. He advised that that particular property was a production facility and that property was in contravention of the City's Zoning By-law as well as exceeding their license to grow. Mr. Jardine stated that there was a building code order issued as well, and they had issued all of the orders that they could in their power. He stated that one of the things they had found through that process was that even though the owner had gone over and above their licensing in terms of how many they could grow, the speed or lack of speed on which the authorities move on that particularly issue around the licensing and it investigate, the crop is already matured, harvested and then they are gone.

Mr. Jardine stated that there was a request through the Mayor's office to the province and federal government for more information to be presented to municipalities when proponents apply to federal agencies for a license. He advised that a response was given back but there was not an answer given but a direction to point us to another agency.

Councillor Kuntze questioned if the property owners would be growing again next year because the neighbours to that property are not happy.

Mr. Jardine stated that they had no way of knowing that but would say that the City will do everything within its controls under zoning orders or building orders to deal with it. He advised that they would be certainly monitoring it next year but by the time the City was made aware of it this time it was already halfway thorough.

Councillor Cassidy stated that Councillor Kuntze had raised a point about the property located at Eggleton Road and Baptist Church Road had been looked at by the Conservation Authority. He advised that he had had a discussion with Rhonda Bateman the CEO for Lower Trent Conservation. Councillor Cassidy stated that it was a strange piece of land as the creek runs through the property and into the Moira River and the creek also runs through his property. He Page 1 1 PD-PAC-12-19

stated that the staff that had come out to talk to him about a culvert was in fact Quinte Conservation staff and feels there is a minor mapping issue. Councillor Cassidy stated that that in no way affects the quality of the work that was done by Lower Trent Conservation but feels like it has to be corrected at some point.

Councillor Kuntze stated that they would find out more about the Conservation Authority around the 16th of January.

Councillor McCue stated that there was an article about illegal Cannabis operation that was placed in the newspaper in Brighton that states that Cramahe Township has moved in with the help of the Northumberland OPP and are shutting the farms down. He stated that the buildings were illegal and therefore they have been tearing them down and tillíng the land. Councillor McCue stated that he wasn't sure if they had the same rules as Quinte West but they were definitely making progress.

Mr. Jardine stated that they would look into it but it would depend on if there were licenses there or not as that was one of the difficult things for the Hamilton Road property. He stated that they had the licenses from the federal agencies to grow, and stated that if there was a situation where they didn't have a license then it would be a different story but with this property the OPP have been fully involved.

Councillor McCue stated with the situation with the plastic down but not the hoops could the municipality not issue an order to take them down to show that the City is being a little more hardnosed and then they would think twice about doing it again.

Mr. Jardine stated that that was exactly what they had done but unfortunately they can't take that type of an affirmative step as they have to go through the court process to do that, and it was unfortunate that the courts had extended that timeline but they are doing everything they can.

Councillor O'Neil stated that with respect to speeding, if you go over the allotted speed then you would receive a fine. He questioned with the Cannabis license, as they are exceeding the amount of plants in the license are they getting a fine like you would if you received a speeding ticket.

Mr. Jardine stated that he was not sure as the license is not through the City it is a federal license that is issued. He stated he was not sure if they exceed the amount what the penalty would be.

Councillor O'Neil stated that he felt they should be getting a fine from the federal government if they are exceeding their license.

Page 12 PD-PAC-12-t9

Mr. Jardine stated that he felt for many municipalities that the difficulty at the moment was that the licensing process for production facilities happens without any involvement with the City and any information provided to municipalities. He stated they are very much in the dark and it was very difficult to get information as they are not forthcoming. Mr. Jardine stated that the Mayor's office did prepare a letter to the Prime Minister's office requesting that the municipalities receive more information on these facilities that are being licensed so they can keep an eye on them at a local level.

Chair Alyea stated he had read an interesting article in the one farm paper he had received the other day and the headline stated that the registry offices need to be reviewed by the provincial government on their mandate and it has to do with the merging of properties. He stated that he sits on the Committee of Adjustment and stated they deal with this all the time and stated he had had it done to him about twenty (20) years ago. Chaír Alyea stated that íf you have a piece of property that is deeded and registered separate, you inherit it or you change it in any way without them being asked to change it, they will merge it. He stated that to get it separated you have to go through the planning process and it was a big waste of money to the property owner.

Chair Alyea stated that they have had to deal with a person who has inherited a house on each side which doesn't even conform to the Planning Act that you can have two houses side by side in a residential area on one piece of property and they had to sever it. He stated that if you have a registered deeded piece of property whether they are side by side, unless you want to change them or merge them it should be up to the property owner and that is what the article states. Chair Alyea stated that it was the first he had seen where someone had written an article and that it should be looked at and they should not have the right to do it without the proper request by the property owner.

Mr. Jardine stated that he felt that Chair Alyea was right and it was always strange to planning staff that it is weird the process that you have to go through to create properties and is very much based on the ability for the property to meet all the setbacks and zoning provisions including the number of houses. He stated that one way process for the creation of properties but then then the other way around there is absolutely no process, basically just a legal merging if the property ownership is exactly the same with two abutting properties without any recourse to the same planning laws that would have created those properties in the first place. Mr. Jardine stated that it definitely is an anomaly and we are not unique in that as it is the same across the province but it would certainly be good if the province looked at changing that part of the registry law.

Chair Alyea stated that he tries to advice anyone that is going to do something to their property or are going to inherit to go to their lawyers and make sure they mention that part but most aware. He stated they may have to tweak the names but they have to really look at it close because if not it will get merged. Chair Alyea stated that what really concerned him was when Page 13 PD-PAC-12-19 you have a separate deeded piece of property that has been separate for years you receive as an inheritance that get merged. He stated he felt it was not fair as they have to go through the planning process and have to pay fees to have them severed.

Ms. Weste questioned what the name of the magazine was called

Chair Alyea stated that it was called Ontarío Farmer

Notice of Motion: None

Adjournment:

Moved by Kuntze Seconded by McCue

That the Committee now adjourn at 6:40 pm and meet next on Thursday January 16,2020 at 6:00 pm in the Council Chambers located on the Main Floor of the Quinte West Municipal Office at 7 Creswell Drive, Trenton. Garried

auna Jim Alyea Administrative Assistant Chair Planning Services Planning Advisory Committee

Page 14

STAFF REPORT 20-001 EDT

DATE: January 13, 2020

TO: Mayor Harrison and Members of City Council

FROM: Linda Lisle, Manager of Economic Development & Tourism Services

SUBJECT: Census Metropolitan Area (CMA) Name Change Request ______

Recommendation:

That Council supports a request to change the Census Metropolitan Area (CMA) naming convention for our region from the current name of Belleville CMA to Belleville - Quinte West CMA;

And further that a letter be prepared from the Mayor’s Office to Statistics Canada requesting this change.

Background:

Correspondence was received from the Quinte West Chamber of Commerce requesting the City to explore the idea of a Census Metropolitan Area (CMA) name change through Statistics Canada. Currently, the communities included in the CMA for our region are Belleville, Quinte West, Stirling-Rawdon and Tyendinaga however the naming of the CMA is currently identified as Belleville CMA. As a result, when data is released, from a communications standpoint, it is identified as exclusively Belleville. For example, last year data was released identifying Belleville as being named one of the Top 10 Entrepreneurial areas in the country. Having Quinte West clearly identified in the name would better reflect both communities in promoting this information through the communications network, media etc.

Staff has been communicating with the Statistical Geomatics Centre at Statistics Canada and they are supportive of the CMA name change from Belleville CMA to Belleville – Quinte West CMA. Although there are a couple of smaller municipalities in the Belleville CMA, neither meet the thresholds required for being included and therefore the requirement at this time is only for an agreement to exist between Belleville and Quinte West. The agreement can come in the form of a Mayor’s letter from both communities authorizing this change.

In addition, staff has been in communications with Economic Development staff at the City of Belleville and they will be providing a report for Council consideration recommending the CMA name change from Belleville CMA to Belleville – Quinte West CMA at a meeting in early February.

Existing Policy/By-law: N/A

Financial Impact:

There is no financial impact resulting from this request.

Public Input: N/A

Internal/External Consultation:

Charlie Murphy, Chief Administrative Officer Brian Jardine, Director of Planning & Development Services Gerald Morin, Statistical Geomatics Centre, Statistics Canada Suzanne Andrews, Quinte West Chamber of Commerce Karen Poste, City of Belleville

Comments/Analysis:

By revising the naming convention of the current CMA for our region, it will allow for improved representation of Quinte West when data is released by Statistics Canada. In addition, the Quinte West Chamber of Commerce submitted a resolution to the Canadian Chamber of Commerce to have the rules updated around the naming of CMA’s to avoid confusion going forward. By implementing this change, it would provide clarity and support the local Chamber’s resolution.

2 Heart &Strole-

Mayor Harrison City of Quinte West 7 Creswell Dr Trenton, ON K8V 5R6

January 3,2020

Dear Mayor Harrison:

Every February Heart & Stroke celebrates Heart Month by holding its Canvassing Campaign. During this month, nearly 90,000 volunteers participate across all provinces in Canada. They selflessly brave the cold and give their time by canvassing in person and online to collect donations to help us further our mission - fund breakthroughs to prevent disease, save lives, and promote recovery. This year Heart Month will focus on women's heart health.

Since our founding in 1952, Heart & Stroke funded research has been the engine driving relentless progress in heart disease and stroke prevention and care across Canada. Over the past six decades, the generosity of our donors has enabled us to invest $1.45 billion into life-saving research - research that has revolutionized the prevention and treatment of heart disease and stroke. The impact of these advances has been extraordinary, such as a 75 per cent reduction in the rate of death from heart disease and stroke. Despite that remarkable progress, our work is more urgent than ever because heart disease and stroke are the #1 killer of women globally, yet only one fifth of women in Canada identify this as their biggest health concern. February is recognized as Heart Month in Canada and the Heart & Stroke Eastern Ontario office respectfully requests your proclamation of February 2020 as Heart Month in the City of Quinte West. I would be grateful to receive notification of approval of this proclamation. To this end, I have enclosed a draft 'Proclamation' for your reference.

Thank you for your support of the Heart & Stroke canvass.

Sincerely,

Sdr4dnø Eana¿¿

Sandra Barnes Manager, Eastern Ontario I Heart & Stroke T 61 3-384-287 1 E [email protected]

a l)lrort&strroke* " TtìefÞartard/bononitsMandttþheartand/lconlollovìredbymther in or words are trademrks otthe l-þart arìd Slrokê Fdndat¡on ol Camda Heart &Strtolc* Proclamation

City of Quinte West Mayor Harrison

February 2020

WHEREAS: Heart disease and stroke are leading causes of death in Canada.

AND WHEREAS: Heart & Stroke's mission is to prevent disease, save lives and promote recovery. Powered by donors and volunteers, they strive to tangibly improve the health of every family in Canada, every day.

AND WHEREAS: February is Heart Month in Canada, during which Heart & Stroke Canvassing Campaign takes place, to support on-going life-saving heart disease and stroke research, health promotion and advocacy;

AND WHEREAS: We applaud and commend the thousands of volunteers, staff and researchers of Heart & Stroke for their dedication and commitment and wish them continued success;

l, THEREFORE: proclaim that the month of February be observed as "Heart Month" in the City of Quinte West. I further urge all citizens to open their heart to Heart & Stroke Canvassing Campaign, and all civic, social organizations and business establishments to give this campaign the greatest possible support.

l)frort&strotre* '" 'ttEh€rtand/ lconotribMarìd the heârland/ læntollwed bymther ¡corì orwords are tradamûksor ltþ l'lsrt arìd Slroke Fourìdat¡onof Camda The Corporation of the City of Quinte West

By-law Number 20-002

Being a By-law to amend By-law Number 14-86, as amended, to rezone lands known municipally as Highway 2, being Part of Lot17, Concession A, former Township of Murray, now in the City of Quinte West, from Rural (RU) Zone to Rural Residential (RR) Zone.

Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West;

And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes;

And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended;

And Whereas the amendment is covered by the Official Plan of the City of Quinte West;

Now therefore be it enacted by the Council for the Corporation of the Gity of Quinte West as follows:

1 That this by-law shall be entitled the "Klemencic (Highway 2) Rezoning By- law";

2 That Schedule "E" to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule "A" to this By-law;

3. That Schedule "4" attached hereto, forms part of this By-law; and

4 That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. 13, as amended.

Read a First, Second and Third Time and finally passed this 13th day of January , 2O2O

Jim Harrison, Mayor

Kevin Heath, City Clerk Schedule A

By-law Number 20-002

(Klemencic (Highway 2l Rezoning)

The Corporation of the City of Quinte West

43 SCHEDULE "A" 19 29 33 2l 130 65

56 16634 51

56 47 ,tr

16630 31

23 16604

24 [3

L2

1657A

t64aa 16566

1655a * L6474

3Zt

16466

16516 311 251 16454 301 Lf5498 294 *4-"w" 274 273 s

Zoning By-law Amendnent File: DO9/M28/19 West of 16554 Highway 2 Part Lot 17 Concession A I Rezone to Rural Residential (RR) Zone Geographic Township of Murray City of Qu¡nte West

0 50 100 200 Meters

- The Corporation of the City of Quinte West

By-Law Number 20-003

Being a By{aw to authorize the signing of a Subdivision Agreement for Phase 4 of the Stonecrest Estates residential subdivision comprised of twenty-one (21) residential lots and roadway, being an extension of Stonecrest Boulevard, and two (2) Blocks, namely Blocks 176 and 177 to be retained by the Owner, located in Part of Lot 20, Goncession Broken Front, geographic Township of Sidney, now in the Gity of Quinte West.

Whereas the Draft Plan Approvalwas originally granted on November 5, 2012for a proposed development comprised of one hundred and seventy-one (171) single detached dwellings and seventy (70) townhouse units and roadways on municipal water and a communal sewage system as depicted on the draft plan, prepared by Ainley Group, Consulting Engineers Planners, dated September 14,2012;

And Whereas the Draft Plan Approval was granted revision on April 4,2014 for a proposed development comprised of one hundred and seventy-six (176) single detached residential lots, five (5) blocks for seventy-one (71) townhouse units, two (2) blocks for servicing and three (3) blocks for parkland / open space and one (1) block to be retained by the owner as depicted on the draft plan prepared by Ainley Group, Consulting Engineers Planners, originally dated September 14,2012 and revised February 18,2014.

And Whereas the Draft Plan Approval was granted revision on January 13,2020 for a proposed development comprised of one hundred and seventy-five (175) single detached residential lots, five (5) blocks for seventy-one (71) townhouse units, two (2) blocks for servicing corridors, one (1) block for parkland dedication, two (2) blocks for Open Space, four (4) blocks, numbered 8, 176, 177 and 178 respectively, to be retained by the owner and the municipal road allowance as depicted on the draft plan prepared by Ainley Group, Consulting Engineers Planners, originally dated September 14,2012 and revised June 26,2019.

And Whereas the subdivider is desirous of proceeding with Phase 4 of the subject development which is comprised of twenty-on e (21) lots, Blocks 176 and 1 77 and roadway extension of Stonecrest Boulevard;

And Whereas the subdivider has fulfilled the conditions to Draft Approval to the satisfaction of the City;

And Whereas the subdivider has submitted a written request to the City requesting that a Subdivision Agreement be entered into the subject development;

Now therefore be it enacted by the Gouncil for the Corporation of the City of Quinte West as follows:

1 That this by-law shall be entitled the "Subdivision Agreement - Stonecrest Estates (Phase 4) By-law";

2 The Mayor and Clerk are authorized and instructed to sign a Subdivision Agreement with the Owner for a residential subdivision comprised of twenty-one (21) lots and two (2) Blocks, namely 176 and 177,to be retained by the owner with roadway being an extension to Stonecrest Boulevard located in Part of Lot 20, Concession 1 and Part of Lot 20, Concession Broken Front, former Township of sidney, now in the city of Quinte west, subject to the fulfillment of the following conditions prior to the execution of the agreement;

1) confirmation of final approval to execute the agreement from Hydro One; 2) the owner providing to the City the necessary performance security, outstanding tax arrears, inspection fees, insurance policies, development charges and any other required fees;

3) the receipt of all written approvals required under the Draft Conditions, including the Ministry of the Environment, CP Rail, Public Works Department, Protective Services Department, Canada Post, Lower Trent Conservation, Union Gas and Bell Canada;

4) the owner returning to the City four (4) copies of the agreement executed by the owner;

5) the owner providing to the City the necessary original and copies of the Subdivision Plan, approved Engineering Plans and documents, Land Transfer or Easement documents, including digital copies, as required by the Planning and Development Services Department.

3 A copy of the Draft Plan is attached hereto, marked as Schedule "4" and forms a part of this By-law.

4. That this By-law shall come into force and take effect upon the final passing thereof.

Read a First, Second and Third Time and finally passed this 13th day of January, 2020

Jim Harrison, Mayor

Kevin Heath, City Clerk ,9NINNNd f,l[ I 0 ^01{ 0ã^l3sãå,

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e00-oz roqunN rnelr{g v olnpoqcs P.O. Box 490 Tel: 613-392-2841 7 Creswell Drive Toll Free: I -866-485-2841 Trenton, Ontario K8V 5Ro Fax: 613-392-0714 www.quintewest.ca A Natural Attraction [email protected]

David Clazie. Director of Corporate & Financial Servcies

DATE: January 6,2020

TO: Council

FROM: David Clazie

SUBJECT: Accounts Payable December 2019 & January 2020lnvoices

The following Four (4) December 2019 & January 2020listings totaling $ 8,644,674.56 are being provided for your information. lf you have any questions please feel free to contact the Finance Department.

PAYABLE LISTING DATE TOTAL December 12,2019 $5,438,654.04 December 19,2019 $496,200.48 December 20,2019 $986,617.52 January 2,2020 $1,723,202.52 TOTAL $8,644,674.56

David Clazie Director Corporate and Finance

Portof City of Quinte West General Bank Account Payables Exceeding $10,000 00 All itemized payables are included in total voucher Note: lf any member of Counc¡l has any questions concerning any of the ¡tems below please contact the Director of Corporate and F¡nance for invoice the Council Meet¡ng Vendor Neme Cheque Amount Transaction Descri ONTAR IN 1 't 1539 HT ATTERSLEY TIRE SERVICE INC. 111541 $12,425.88 NEW LOADER TIRES(4) LOADER 8-14 CARMICHAEL ENGINEERING LTD 11 1547 $163,036.79 DIGESTER GAS PIPING-INV 2 KEENLINE INNOVATION TECHNOLOGY &TRAINING 111556 $13,192.7 5 PAVEMENT MARKING CONSULTING MGI CONSTRUCTION CORP 11 1561 $114,081.98 DEMOLITION SERVICES - CERT 3 MINISTER OF FINANCE-POLICING I 1 1564 $693,661.00 POLICIING CONTRACT VANSOELEN LANDSCAPING LTD 1 '1 1591 $624,095.89 WATERFRONT TRAIL CERT 4 2552720 0NTARtO tNC. 1 1 1594 $33,751.46 STREET LIGHT MAINTENANCE IVORPHO CANADA INC 111623 524,392.18 LIVE SCAN STATION ALWAYS ROOFING LTD 111649 $16,497.55 ROOF REPLACEMENT FR'18-03 COUNTY OF HASTINGS-SOCIAL SERVICES '1 1 1656 S291,250.00 COMMUNITY SERVICES NOV 2019 COUNTY OF HASTINGS-EMERGENCY MEDICAL 1',11657 $188,401,00 PARAI\iIEDIC SERVICES NOV 2019 COUNTY OF HASTINGS-L,T.C. MANORS 111658 $120,470.00 HASTINGS/CENTENNIAL MANOR NOV 2019 DEKEYSER EXCAVATING LÏD. 111660 $96,445.09 PARRY DR WATERMAIN CERT3 HR TECHNOLOGIES I 1 1667 $1 1,865.00 sUPER HR FEB 2020-JAN 2021 HYDRO ONE NETWORKS INC I I 1668 $1 2,345,54 RELOCATION.UNDERGROUND SERVICE K.G. REID I I 1669 $22,250.06 DIRECTIONAL DRILL RENTAL MGI CONSTRUCTION CORP 1'11672 $165,364,20 DEMOLITION SERVICES CERT 4 QUINTE ECONOMIC 111679 $43,e03.82 Q1 BILLING 2020 RECEIVER GENERAL FOR CANADA 1 1 1680 $30,534.95 V1 I\4ETALS/GENERAL HARDWARE ALGONQUIN AND LAKESHORE EFT00000001 1 829 $265,128.57 FINAL PAYMENT TRAILERS B.M.R. MFG. INC. 8FT00000001 1 833 $11,070.40 EMERGENCY ROAD CLOSED COLLIERS PROJECT LEADER INC EFT00000001 1 838 $1 1,944.10 PROJECT MANAGEMENT CONSEIL DES ECOLES PUBLIQUES EFT00000001 1 839 $45,982.70 FINAL PAYMENT CONSEIL SCOLAIRE VIAMONDE ËFT00000001 I 84'1 $14,402.7 5 FINAL PAYMENT GFL ENVIRONMENTAL INC EFT00000001 1851 $171,919.20 WASTE GREER GALLOWAY CONSULTING ENGINEERS EFT00000001 1 853 $32,343.65 WOOLER ROAD BRIDGE REPAIR HASTINGS & PRINCE EDWARD DISTRICT SCHOOL BOARD EFTo000000 1 1 855 $1,861,337.63 FINAL PAYMENT HYDRO ONE EFTo0000001 1 859 $232,212.83 SU IV MARY BI LLING J.L. RICHARDS & ASSOCIATES LIMITED EFTo0000001 I 864 $1 4,'t 52.40 PRO# 2467 3-021.1 AUG SERVICES K+S WINDSOR SALT LTD./K+S SEL WINDSOR LTEE EFTo0000001 1 866 $44,093.08 BULK SAFE-T-SALT KAWARTHA PINE RIDGE EFTo0000001 1867 $776,127.37 FINAL PAYMENT LITTLE VILLAGE GARDEN CENTRE EFTo0000001 I 874 $14,351,00 2019 WINTER BASKETS PETERBOROUGH VICTORIA EFTo0000001 I 893 $156,7 16,7 4 FINAL PAYMENT SMITH'S SEPTIC TANK SERVICE LII\4ITED EFTo0000001 1 909 $126,007,19 BIOSOLIDS MANAGEMENT NOV/19 W.O.STINSON & SON LTD EFT00000001 1 91 0 $72,854.69 SUPER UNLEADED GAS/DIESEL CITY OF BELLEVILLE EFT00000001 1 939 $38,223,7 5 50% WALLBRIDGE/LOYALIST BRIDGE c.u.P.E. LOCAL 799 EFT00000001 1 941 $13,57s.84 UNION DUES DAFOE ROOFING LTD. EFT00000001 1 943 $144,820.80 30 PELHAI\iì ST - NEW ROOF-CERT 1 EXPERCOM TELECOMMUNICATIONS INC, EFT00000001 1 948 $.1 6,667.50 SUPPLY/INSTALL CONDUIT-DUNDAS GFL ENVIRONMENTAL INC EFT00000001 1 954 $149,051.19 WASTE GREER GALLOWAY CONSULTING ENGINEERS EFTo0000001 1 957 $I2,195.57 PARRY DRIVE SERVICES ICONIX WATERWORKS EFTo0000001 1 961 $1s,619.08 PrPE(396FTy3/4" BALL CURB(24) J,L. RICHARDS & ASSOCIATES LIMITED EFTo0000001 1 963 $30,908.46 SEPT/OCT YOUNGS COVE CONSTRUCTION K+S WINDSOR SALT LTD,/K+S SEL WINDSOR LTEE EFTo0000001 1 965 $44,357.00 BULK SAFE-T-SALT KEHOE MARINE CONSTRUCTION LTD EFTo0000001 1966 $69,834.00 350' NEW HEADERS/48' STARVING (37,480KG) KEMIRA WATER SOLUTIONS EFTo0000001 1 967 $17,809.34 KEMIRA ALS BULK LUYMES CONSTRUCTION LTD EFTo0000001 1 978 $1 2,034,50 INSTALL TILES/BASEBOARD PREMIER TRUCK GROUP EFT00000001 1 992 $I 1,039.01 REPAIR TURBO RUSH TRUCK CENTRE OF CANADA LTD EFT00000001 2000 $20,222.23 REPAIR DIESEL GENERATOR W.O.STINSON & SON LTD EFT0000000 1 2009 $59,698.98 SUPER UNLEADED GAS/DIESEL CERT 15 TASKFORCE ENGINEERING INC EFT0000000 1 2021 $986,617.52 NEW OPP BUILDING- COONEY EXCAVATING EFT00000001 2034 $15,789.12 ROSELAND STORM SEWER CERTs HYDRO ONE EFT00000001 2045 $16,680.89 POWERING BF CON LOT 19 JOHN'S EQUIPMENT SALES & SERVICE LTD EFT000000012048 $1 5,852.40 INSPECTION/REPAIR EXHAUST K+S WINDSOR SALT LTD./K+S SEL WINDSOR LTEE EFTo0000001 2051 $50,562,25 BULK SAFE-T-SALT KEMIRA WATER SOLUTIONS EFTo0000001 2052 $13,629,53 KEMIRA STERNPAC BULK I\iìUNICIPAL PROPERTY ASSESSMENT CORPORATION EFTo0000001 2057 $135,651,.I4 QUARTERLY BILLING OK TIRE QUINTE WEST EFTo0000001 2058 $11,526.37 REPAIR DIESEL FUEL HEATER/FLEET OIL CHANGES/TIRES TIM DONALDSON EXCAVATING EFT00000001 2082 $17,604.27 FRANKFORD LANDFILL MAINTENANCE US BANK NATIONAL ASSOCIATION EFT00000001 2083 $43,322.22 FUEL & VEHICLE REPAIRS US BANK NATIONAL ASSOCIATION EFT00000001 2084 $129,271.2'I MATERIALS & SUPPLIES US BANK NATIONAL ASSOCIATION EFT00000001 2085 $1 15,433.88 CONFERENCES & TRAINING $8,768,676.89 Ministry of Children, Ministère des Services à Community and Social I'enfance et des Services Services sociaux et communautaires

Minister's Office Bureau du Ministre

438 University Avenue 438, avenue University 7th Floor 7" étage Ontario Toronto, Ontario Toronto, Ontario M7A 1N3 M7A 1N3

Tel.: (416) 325-5225 Té1. : (416) 325-5225 Fax: (416) 325-5240 Téléc. : (416) 325-5240 127-2019-9359

December 16,2019

Dear Municipal Partner

I am writing to let you know that the Ministry of Children, Community and Social Services, in collaboration with other ministries across government, is currently assessing Ontario's Poverty Reduction Strategy and is launching consultations to inform the development of a new five-year strategy, in accordance with the Poverty Reduction Act, 2009.

Our government believes that the people of Ontario are the province's greatest asset, and when they succeed, our economy and province succeed. However, we know that one in seven Ontario residents live in poverty.

Empowering people and supporting them during challenging times is a priority for our government. We also know that we cannot do this work alone. We are committed to listening and working with individuals, communities, organizations, businesses, lndigenous partners and all levels of government. lt is our shared responsibility to create the conditions for success. To do so, we need organizations across the province to share their ideas and feedback about how we can work together to tackle poverty.

Our goal is to drive progress and identify solutions to reduce poverty. To inform our new Poverty Reduction Strategy, we will be asking Ontario residents how we can encourage job creation and connect people to employment opportunities; provide people with the right supports and services; and lower the cost of living and make life more affordable.

An online survey will be posted in January 2020 for a period of approximately 60 days. I hope that you will respond to the survey and encourage members of your community, including those who have experience living in poverty, to participate. We will share more information about the survey in the new year.

/cont'd -2-

We are also accepting written submissions and any recommendations for the next strategy as well as feedback on the previous 2014-19 Poverty Reduction Strategy, by e-mail at [email protected] or by mail at Poverty Reduction Strategy, 3rd Floor, 315 Front Street West, Toronto ON, M7A 088. lf there are any questions on how identifying information included with a submission will be used, please contact: Manager, Strategic Policy Unit, MCCSS by e-mail at [email protected] or by telephone at (647) 308-9963.

I look foruvard to hearing from You.

Sincerely,

J,L

Todd Smith Minister

January 4, 2020

Good afternoon Chief Whelan,

I wanted to take a moment to send a letter of recognition to the paramedics, police, and fire services who recently responded to a motor vehicle collision on the 401.

On the evening of December 23, 2019, two transport trucks collided on the 401 W/B near Belleville. One of the drivers was critically injured and trapped in the cab of his truck. My partner (who is an OPP Sgt with PCC Smiths Falls) and I were traveling on the 401 at that time and came upon the scene within minutes of the crash.

The paramedics who attended the scene were exceptional. They were calm amidst the chaos, expertly pragmatic in their assessment and treatment, and incredibly compassionate in the care they provided to this gentleman.

The firefighters who attended the scene were also incredibly skilled. Their communication was clear, their extrication methodical, and their attention to everyone's safety was admirable.

The OPP officers who attended the scene did so with the utmost professionalism and regard for public safety, securing the scene and coordinating clearance of the highway using their experience and expertise.

I was so impressed by the extraordinary teamwork that was exhibited on this cold, dark night between all of the services, and by the professionalism and expertise that each service demonstrated. As an Emergency Physician working at a regional trauma centre for nearly 10 years, I have managed hundreds of trauma patients "packed and wrapped in a bow" in our department, but have never been witness to such an incident on scene. Each and every one of the first responders who attended the scene should be proud of themselves. I realize that this may be "part of the job" to them, but it is important that they be reminded that what they do matters and makes a difference. The communities surrounding Belleville, Quinte West, and Hastings County are lucky to have these heroes working to care for, and protect them every day, as are all of us who travel this dangerous stretch of highway. I had the privilege of watching them save a man's life, first hand, in such a challenging and difficult environment. My hat's off to them and my utmost respect and admiration for what they do, every day.

Thank you to each of them for making a difference, for all of the lives they have saved and will save in the future. They are truly amazing.

Sincerely,

Dr. Jen Leppard, MD CCFP-EM Emergency Physician, The Ottawa Hospital Assistant Program Director CCFP-EM Program, Department of Emergency Medicine Assistant Professor, University of Ottawa

ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF ENBRIDGE GAS INC

Enbridge Gas lnc. has applied to raise its natural gas rates effective April l, 2O2O, to recover costs associated with the federal government's Greenhouse Gas Pollutíon PrÍcíng Act, and to recover certain related account balances. Learn more. Have your say.

Enbridge Gas lnc. (Enbridge Gas) has applied to the Ontario Energy Board for approval to increase its rates effective April 1,2O2O, to recover the costs assoc¡ated with meeting its obligations under the fede¡af government's Greenhouse Gas Pollution PrÍcing Act. Enbridge Gas has also applied to recover from customers the balances in the related deferral and variance accounts. The Greenhouse Gas PollutÍon Pricing Act estâbl¡shes â carbon pricing progrâm under which a natural gas utility in Ontario, such as Enbridge Gas, is required to pay ä carbon charge for the naturå¡ gâs that it delivers to its customers. The carbon charge came into effect on April l, 2O19, and will increase on April l, 2020. The costs related to emissions from the operation of Enbridge Gas' natural gas distribution system are also increasing. Enbridge Gas says that if its application is approved as filed, it will have the following bill impacts: . A typical residential customer ¡n the EGD rate zone (former customers of Enbridge Gas Distribution Inc.) will see a bill increase of $68.75. This is composed of a $47.16 yearly bill increase arising from the 2O2O carbon charges, plus a one-time charge of $21.59, to recover the balances in the related deferral and variance accounts. . A typ¡cal residential customer in the Union South rate zone (former customers of Union Gas limited], will see a bill increase of $61.32. This is composed of a $43.15 yearly bill increase from the 2O2O carbon charges, plus a one-time charge of $l8.lZ to recover the balances in the related deferral and variance accounts. . A typical residential customer in the Union North rate zone (former customers of Union Gas limited), will see a bill increase of $61 .97. This is composed of a $43.15 yearly bill increase arising from the 2O2O carbon charges, plus a one-time charge of $18.82, to recoverthe balances ¡n the related deferral and variance accounts. Other customers, including businesses, will also be affected. lt is important to review the application carefully to determine whether you will be affected by the changes. THE ONTAR¡O ENERGY BOARD IS HOLDING A PUBTIC HEARING The Ontario Energy Board (OEB) will hold a public hear¡ng to consider the applicat¡on filed by Enbridge Gas. During the hearing, the OEB will question Enbridge Gas on its application and will hear questions and arguments from participants (called intervenors) that have registered to actively participate in the hearing.

The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost, BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. . You can review the application filed by Enbridge Gas on the OEB'S website now. . You can file a letter with your comments, which will be considered during the hearing. . You can become an active partic¡pant (called an intervenor), As an intervenor, you can ask questions and make arguments about Enbridge Gas' application. Apply bylanuary 27,2O2O or lhe hearing will go ahead without you and you will not receive any further notice ofthe proceeding. . At the end of the process, you can review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case isÊB-2O19-O247. To learn more about this hearing, find instructions on how to file letters or become an ¡ntervenor. or to access any document related to this case, please enter the file number EB-2O19-O247 on the OEB website: www.oeb.ca/notice. You can also phone our Consumer Relations Centre at ì-877-632-2727 with any questions. ORAI VS. WRITTEN HEAR¡NGS There are two types of OEB hearings - oral and written. Enbridge Gas has applied for a written hearing. The OEB is considering this request. lf you think an oral hearing is needed, you can wr¡te to the OEB to explain why by lanuary27,2O2Q, PRIVACY

lf you write a lettet of commen| your nøme and the content of your letter will be put on the public record ond the OEB website, However, your personol telephone number, home oddress and e-mail address will be removed, lf you ore a busrness, all your informatíon will remain public. lf you apply to become an intervenor, oll ínformation wíll be public.

This rate hearíng will be held under section 36 of the Ontario Energy Boord Act, S.O. 1998 c.I5 (Schedule B).

Ontar¡o

Ø¡ètu tuy Conñ¡sdan de t6req¡e e tøtano Gity of Quinte West Committee of Adjustment Meeting Minutes December 12,2019 - 5:00 pm Gity Hall Gouncil Chambers

Members Present:

Jim Alyea, Deputy-Mayor David Emmons, Public Member Paul Lafferty, Public Member Doug Phillips, Public Member Harm Zylstra, Public Member, Chair

Staff Present:

Anne-Marie Cunningham, Committee of Adjustment & Accessibility Coordinator Kelly Weste, Manager of Planning Services

Public:

See Attached

1. Call to Order

2. Disclosures of Pecuniary lnterest

None

3. Approval of Agenda

Moved by David Emmons Seconded by Jim Alyea

That the agenda for the meeting of December 12,2019 is hereby approved. Carried

L 4. Approval of Minutes

Moved by Paul Lafferty Seconded by Doug Phillips

That the Minutes of the meeting of November 14,2019 are hereby approved as circulated. Carried

5. Public Hearings/Staff Reports

854/19M

Keith Watson, OLS - Agent indicated that he was present to represent the application and answer any questions anyone may have. He noted that the original Staff Report recommended a condition for site plan control but Public Works Staff have clarified that it is not required.

Moved by Jim Alyea Seconded by Doug Phillips

That Application B54l19M by David & Faye Moran (Keith Watson, OLS - Agent) to sever a parcel of land for residential purposes West of 863 Gunter Settlement Road (Part Lot 8, Con 5) in the former Township of Murray is hereby approved subject to the following conditions:

1 That a registered survey for the severed parcel be submitted to the City

2 That a draft transfer for the severed parcel be submitted to the City

3 That the tax account for the subject property be paid up to date

4 That a zoning by-law amendment be in effect for the severed parcel pursuant to the Planning Act.

5 That parcel(s) of land measuring 10 meters wide fronting Gunter Settlement Road as measured from the centerline of the road along the severed and retained lands be conveyed to the City at no cost to the Municipality for road widening purposes to the satisfaction of Public Works. Garried

2 855/19M Moved by David Emmons Seconded by Paul Lafferty

That Application 855/19M by Wayne J. Bonter to sever a parcel of land for residential purposes south of 90 Old Carrying Place Road (Part Lot 9, Con CPL) in the former Township of Murray is hereby approved subject to the following conditions:

1 That a registered survey for the severed parcel be submitted to the City

2 That a draft transfer for the severed parcel be submitted to the City

3 That the tax account for the subject property be paid up to date

4 That parcel(s) of land measuring 10 meters wide fronting Old Carrying Place Road as measured from the centerline of the road along the severed and retained lands be conveyed to the City at no cost to the Municipality for road widening purposes to the satisfaction of Public Works.

5 That the applicant enter into a site plan control agreement with the City registered on title that will include a site plan prepared by a Licensed Professional Engineer to the satisfaction of the City.

6 That Minor Variance Application 415/19M be approved and in effect for the retained parcel pursuant to the Planning Act. Carried

856/19M Moved by David Emmons Seconded by Paul Lafferty

That Application 856/19M by Wayne J, Bonter to sever a parcel of land for residential purposes north of 80 Old Carrying Place Road (Part Lot 9, Con CPL) in the former Township of Murray is hereby approved subject to the following conditions:

1 That a registered survey for the severed parcel be submitted to the City

2 That a draft transfer for the severed parcel be submitted to the City.

3 That the tax account for the subject property be paid up to date.

4 That parcel(s) of land measuring 10 meters wide fronting Old Carrying Place Road as measured from the centerline of the road along the severed and retained lands be conveyed to the City at no cost to the Municipality for road widening purposes to the satisfaction of Public Works.

3 5 That the applicant enter into a site plan control agreement with the City registered on title that will include a site plan prepared by a Licensed Professional Engineer to the satisfaction of the City. o That Minor Variance Application 415/19M be approved and in effect for the retained parcel pursuant to the Planning Act. Garried

415/19M Moved by Jim Alyea Seconded by Doug Phillips

That Application A15l19M by Wayne J. Bonter at 90 Old Carrying Place Road (Part Lot 9, Con CPL) in the former Township of Murray is hereby approved to permit a minimum front yard setback for the existing dwelling o'f 4.2 m instead of 7 .5 m as required by the zoning by-law. Garried

857/19M Moved by David Emmons Seconded by Doug Phillips

That Application B57l19M by Larry & Judy Webb to sever a parcel of land for residential purposes at72 Gunter Settlement Road (Part Lot 14, Con 4) in the former Township of Murray is hereby denied because it does not conform to the City of Quinte West Official Plan. Not Carried

857/19M Moved by Jim Alyea Seconded by Paul Lafferty

That Application B57l19M by Larry & Judy Webb to sever a parcel of land for residential purposes al72 Gunter Settlement Road (Part Lot 14, Con 4) in the former Township of Murray is hereby approved subject to the following conditions:

1 That a registered survey for the severed parcel be submitted to the City

2 That a draft transfer for the severed parcel be submitted to the City

3 That the tax account for the subject property be paid up to date

4 That the applicant enter into a site plan control agreement with the City registered on title that will include a site plan prepared by a Licensed Professional Engineer to the satisfaction of the City.

4 5 That parcel(s) of land measuring 10 meters wide fronting Gunter Settlement Road as measured from the centerline of the road along the severed and retained lands be conveyed to the City at no cost to the Municipality for road widening purposes to the satisfaction of Public Works. Carried

858/195

Daniel Bedford, Agent introduced himself and his colleague, Spencer Hutchinson who were available to answer any questions. He explained the application and spoke in support of approval.

Carolyn Brak-Dolny of 450 Deer Run Road expressed her concerns about the number of new houses being permitted in the area as well as the potential impact on nearby farming operations.

Moved by David Emmons Seconded by Jim Alyea

That Application 858/195 by Ron & Susan Guest (Daniel Bedford - Agent) to sever a parcel of land for rural purposes East of 406 Deer Run Road (Part Lot 4, Con 8) in the former Township of Sidney is hereby approved subject to the following conditions:

1. That a registered survey for the severed parcel be submitted to the City.

2. That a draft transfer for the severed parcel be submitted to the City,

3. That the tax account for the subject property be paid up to date.

4 That parcel(s) of land measuring 10 meters wide fronting Deer Run Road as measured from the centerline of the road along the severed and retained lands be conveyed to the city at no cost to the Municipality for road widening purposes to the satisfaction of Public works.Garried 9. Adjournment

Moved by Jim Alyea Seconded by David Emmons

That the meeting hereby adjourn at 5:40 pm Garried

Anne-Marie Cunningham, Harm Zylstra Secretary-Treasurer Chair

5 City of Quinte West Comm ittee of Adjustment December 12 2019 PRINTED NAME MAILING ADDRESS ñuyne- B.n\o<= Qo o ta.\ Oc"rnyinq P/.ncË..$*., ph"e _ û^.q CÀctsli nc.t Slq¡ l"v 1o old. C¿rr rA l" J Ø o'¡.t Gx F-q7 t-+L¿( [) E€L Ltv.tR).' )r^tflu ls"eL"- /, ) ,]lt-' 7Lê,,*,tu- ) nø',-f P-.1 (ÅÅ,r/"" ) /.t)nl,Ju lt It l/ I //**P-Af .t^n''., 2z Ê <-'4¿,/¿c'/-/ J-D þ¿t<.u, ., a

The personal information requested on this form is collected in accordance with Sections 38(2) and 41(1) of the Freedom of lnformation and Protection Acf (FIPPA), R.S,O. 1990, c.F.31 as amended. The information provided will be used for notification purposes as set out in the Planning Act R,S.o. 1990, c.P,13 as amended. Should you have any questions concerning your personal information please contact Anne-Marie Cunningham, AMCT, ACST, Committee of Adjustment & Accessibility Coordinator, 7 Creswell Drive, Trenton, ON K8V 5R6 or call 613-392-2841 Ext. 4462. LOWER TRENT CONSERVATION

7 I 4 Murrây Street, R.R. I, Trenton, Ontar¡o K8V 5P4 t Tel: 613-394-4829 I Fax 613-39+5226 ¡ Webs¡te: www.ltcon.ca I Email: inform¡[email protected]

Reglíered Ch¡ltåble OrgônlËtlon No. I 07ó46598RRø0 I

BOARD OF DIRECTORS Board of Dîrectors refers to the Generøl Membership as set out ¡n the Lower Trent Conservot¡on Administrative By-Low No, 2018-01

REGULAR BOARD EETING MINUTES

MEETING f 8 November t4,2OI9 7t4 Murray Street, Trenton 6:30 p.m.

PRESENT IN ORDER OF MUNICIPALITY: Mike Filip, Mary Tadman, Er¡c Sandford, Don Clark, Jim Alyea, Lynda Reid, Bob Mullin, Gene Brahaney, Rick English

ABSENT: Mark Bateman

OTHERS: STAFF: Rhonda Bateman, David Beamer, Janet Noyes, Kelly Vandette

GUESTS:

1. Meeting called to order by the Chair The meeting was called to order by Chair Alyea at 6:30 p.m

2. Disclosure of pecuniary interests There were no pecuniary interests declared at this meeting.

3. Approval ofthe Agenda RES: G137119 Moved by: Lynda Reid Seconded by: Eric Sandford THATthe agenda be approved as presented and amended to include under ltem #8. Correspondence, 8.c. and 8.d. letters from the Town of Wasaga Beach; 8.e. letter from the Township of Ramara; and 8.f. letter from Grey Sauble Conservation Authority. Carried

4, Delegations There were no delegations received for this meeting.

5. Public lnput (3 minutes per speaker) There was no public input for this meeting. 6. Adoption of the Minutes: REs: G138/19 Moved by: Eric Sandford Seconded by: Bob Mullin THAT the Hearing Board Meeting Minutes, Regular Board Meeting Minutes and ln Camera Session M¡nutes of October 10, 2019 be adopted. Carried

7, Business arising from these minutes There was no business arising from these minutes

STANDING ITEMS

8. Correspondence Rhond a Bateman, CAO/Secretary-Treasu rer sum m a rized the correspondence received as provided in the agenda package and the additional correspondence received as per the amendment to the agenda (Appendix A): a. Letter from the Association of Municipalities of Ontario, Office of the President to the Ministry of the Environment, Conservation and Parks - October 9,2019

b. Two letters from the Township of Springwater to the Nottawasaga Valley Conservation Authority re: L) NVCA Levy - October 2L,2At9 and 2) Conservation Authority Levies - October 2L,2OL9 c. Letter from the Town of Wasaga Beach to Premier of Ontario, Doug Ford re: Resolution from the Township of Springwater - Nottawasaga Valley Conservation Authority Levy - October 30,2019 d. Letter from the Town of Wasaga Beach to Premier of Ontario, Doug Ford re: Resolution from the Township of Springwater - Conservation Authority Levies - October 30, 2019

e. Letter from the Township of Ramara to the Minister of Environment, Conservation and Parks re: Conservation Authority Exit Clause - November 7,20L9 f. Letter from Grey Sauble Conservation Authority to the Minister of Environment, Conservation and Parks re: Grey Sauble Conservation Authority Board Support of Authority Programs - November 1,20t9

Vice-Chair Sandford asked Staff if the LTC Board could do further to support the letter. Staff replied that if the Board wishes to respond it could be done.

Director Mullin stated that the Board needs to know what the core mandate definitions are before making a blanket statement in a letter. Director Brahaney commented on the letter received from Grey Sauble Conservation Authority but also understands the difficulty in giving a blanket statement of support.

Dírector Filip shared that the Township of Alnwick-Haldimand Council has concerns regarding the proposed 2020 Levy and although he supports what LTC and the Board does, especially more recently in raising awareness, he is in a difficult position.

Director Filip commented that Ganaraska Conservation Authority is asking for a 20/o increase while LTC is asking for a 2.76% increase in budget. He further stated that the MPAC assessments were disproportionate heading towards Toronto and thus were not the same across many areas. Specifically in Alnwick-Haldimand, much of the area is covered by the Oak Ridges Moraine; therefore, no development to expand the tax base. ln addition, the tax base is very small and consists of only 7,000 residents and a First Nation that does not contribute to the tax base. The Township of Alnwick-Haldimand Council wants to make sure that the LTC Board is aware of these concerns.

Director Filip further informed the Board that a letter will be received from Alnwick- Haldimand Council raising these concerns. Council will be asking if whether the levy can be negotiated and an opportunity for LTC to further look at a reduction or to make a strong argument of what LTC has done regarding cut backs and what has been done to offset cuts. Alnwick-Haldimand is facing a 4% budget reduction and the Alnwick- Haldimand tax payers will not be happy with a 3.8L% levy increase from LTC.

Director Filip said he brought this concern to the LTC Board of Directors to think about and respond to the letter once received, as it sees fit.

Chair Alyea shared that he had a face to face meeting with Minister Yurek and Minister Todd Smith regarding the issues along Lake Ontario waterfront. Responses to questions regarding core services of conservation authorities' from Minister Yurek were vague and that he indicated that all aspects of Conservation Authority regulations are on the table.

Director Clark commented that the decisions made by the LTC Board have a future impact on the children and that the focus should be on the relationship of the downloading from the Province to the Municipalities. A collective support from all mu n icipalities for conservation authorities is impo rtant.

RES: G139/19 Moved by: Mary Tadman Seconded by: Mike Filip THATthe correspondence be received as information. Carried

9. Section 28, Ontario Regulation 163/06, Development Interference with Wetlands & Alterations to Shorelines & Watercourses Regulation - Summary of Permits approved by staff for period of October t - 3t",zOLg RES: G140l19 Moved by: Lynda Reid Seconded by: Rick English THAT the summary of Section 28 Permits pursuant to Ontario Regulation L63/O6 approved by staff for the period of October 1 - 3L,20Lg be received as information. Carried

10. List of Monthly Cheque Accounts lssued RES: G141l19 Moved by: Eric Sandford Seconded by: Mike Filip THAT the list of cheque accounts from #13711 to #13755 in the amount o1572,76I.t7 for the month of october 2019 be received as information. Carried

11. Summary of Education & Outreach Activities Rhonda Bateman highlighted the recent and upcoming education and outreach events as provided in the agenda package. ln addition to the upcoming events, LTC normally part¡cipates in two Santa Claus Parades per year; however, this year will also be participating ín the Frankford Santa Claus Parade on November 30, 2019 being it is their 30th Anniversary. RES: G142119 Moved by: Lynda Reid Seconded by: Don Clark THAT the summary of Recent and Upcoming Education and Outreach Activities be received as information. Carried

12. Updates a. Drinking Water Source Protection Update Rhonda Bateman provided an update on the Drinking Water Source Protection program. She noted that the Trent Conservation Coalition have made amendments to the Assessment Report and Source Protection Plan because of new wells: o Received Minister's approval to go ahead with the amendments for the Norwood drinking water sYstem. o Finished pre-consultation period for the Stirling drinking water system and public consultations will end in December. A Source Protection Authority meeting will be held in December to submit approval request to the Mínister. r Finished pre-consultation period for the Pinewood drinking water system and once completed the Otonabee SPA will need to pass a resolution to submit the change to the Minister. o Early consultation for the Canadiana Shores drinking water system has begun in Kawartha Source Protect¡on area.

The Interim Report was submitted to the Ministry on October 29th. The report provides a financial statement of how much money has been spent ín the first half of the fiscal year and what work has been achieved. o The money allocated for wages and benefits is right on track' o A l¡ttle underspend in some of the other expenditures such as printing costs and meeting costs. a Most of the milestones for work to be completed are on target.

The Drinking Water Source Protection Program funding application for the next fiscal year (2020-2O2Ll has been received and must be submitted on or before November 2gth.

Keith Taylor has been doing a wonderfuljob stepping in as the new Regional Coordinator. b. Bay of Quinte Remedial Action Plan Update Rhonda Bateman highlighted the October 2019 Waterlogs newsletter as provided in the agenda package.

RES: G143119 Moved by: Lynda Reid Seconded by: Bob Mullin THAT the Drinking Water Source Protection Update and the Bay of Quinte RemedialAction Plan Update be received as information. Carried c. Planning & Regulations Update Janet Noyes, Manager, Development Services & Water Resources, provided the Board members with the following updates: o A consultant is working with the Province on a tool to put a dollar cost value on a natural infrastructure. r Lake Ontario Shoreline Hazards Management Plan (LOSHMP) public open house was held and one feedback comment has been received. People who attended the open house accepted the information provided. lnformation is available on the LTC website. There was some discussion at the open house about the lnternational Joint Commission (lJC) and Great Lakes water levels which ¡s not within the scope of the study. ..+ Director Filip received a critical report about the IJC regarding relationship with shipping industry and willforward to Janet Noyes. .-+ Rhonda Bateman thanked Board members and their respective municipalities who attended the open public house sessions. + Director Filip commented on that dredging costs money and thinks economic + Chair Alyea commented that the study is fractioned and that some areas, such as the Bay of Quinte, are not part of the study. Staff will request some further information from the consultants to supply specific reference to the Bay of Quinte. Quinte West staff will be consulted with in regard to the outcome and future planning and regulations. o Staff reminded Board members that LTC is encouraging pre-consultation with mun¡c¡pal staff in regard to planning and development to identify potential issues early in the process. a Janet Noyes presented an update on the lsland Park RV Resort Zoning Bylaw Amendment (Appendix B). + Director Filip asked for clarification on the waste water solution and if the zoning is defined but location of the waste water septic system is within the MECP to determine. + Janet Noyes responded that... + Janet overall indicated that the process was beneficial overall with the development of new standards for trailer parks in Trent Hills.

RES: G144119 Moved by: Gene Brahaney Seconded by: Don Clark THAT the planning and regulations updates be received as information. Carried

d. Flood Forecasting & Warning (FFWI and Ontario Low Water Response (OLWRI Update Janet Noyes provided the Board members with the following FFW and OLWR updates: ¡ Currently there are no droughts or flooding in the watershed.

RES: G145/19 Moved by: Eríc Sandford Seconded by: Mary Tadman THATthe Flood Forecasting & Warning (FFW), and Ontario Low Water Response (OLWR) updates be received as information. Carried

STAFF REPORTS

13. Volunteers for Conservation Program Plan Kelly Vandette, Manager, Corporate Services spoke to the Volunteers for Conservation Program Plan as provided in the agenda package.

The Board commented that the plan is well done, including the process of signing waivers.

Director Tadman inquired as to who is the Volunteer Coordinator. Staff responded that Sandi Ramsay is the Volunteer Coordinator.

RES: G146119 Moved by: Lynda Reid Seconded by: Rick English THAT the Lower Trent Conservation's "Volunteers for Conservation Program Plan" be adopted and effective immediately. Carried t4.2020 Fee Policy & Schedules Rhonda Bateman informed the Board that there was no public input received on the proposed 2020 Fee Policy and Schedules by the due date.

RES: GL47/L9 Moved by: Eric Sandford Seconded by: Bob Mullin THAT the updated Lower Trent Conservation Fee Policy & Schedules be adopted; and

THAT the Fee Policy & Schedules take effect on January t,2020 Carried

15. Front Street Disposition Rhonda Bateman spoke to the disposition of 467 Front Street, Trenton as provided in the agenda package and stated that the report shared was intended to keep the real estate process transparent and open. Discussion regarding offers received will be held in the ln- Camera portíon of this meeting.

RES: G148/19 Moved by: Mary Tadman Seconded by: Don Clark THAT the Board of Directors decision by means of e-mail communication on October 24,zOLg be ratified as per below:

THAT the LTC property located at 467 Front Street Trenton be listed with Royal LePage at the sale price of 5225,000 be accepted and;

THAT the suggested strategy for the sale to allow for extensive exposure ofthe property be accepted. Carried

16. Grafton Shores / Hortop Disposition Rhonda Bateman spoke to the Grafton Shores / Hortop severances update as provided in the agenda package. The severance application date for appeal is November 17th. LTC is anticipating the submission of an appeal from a nearby local resident. The appeal would be to the Local Planning Appeal Tribunal (LPAT). LTC would be involved as the land owner but the residents themselves are acting as agents for LTC.

Director Filip spoke to negotiating with the residents regarding access to the shoreline and working on a resolution to be able to move forward.

RES: G149119 Moved by: Mike Filip Seconded by: MaryTadman THAT the Grafton Shores / Hortop severances update be accepted as information. Carried 17. Commercial Mower Purchase David Beamer, Manager, Conservation Lands spoke to the proposed purchase of a commercial lawn mower as provided in the agenda package.

Rhonda Bateman added that this purchase is one of the capital costs that will have to come from reserves until we create an asset management strategy for Board approval.

Director English asked if Staff sought a quote from Thompson Farms. Staff responded yes.

RES: G150/19 Moved by: Gene Brahaney Seconded by: Rick English THAT Lower Trent Conservation purchase the Gravely 260H Promaster commercial lawnmower from Renshaw Power Products for 515,264 from the Vehicle and Equipment Reserve. Carried

OTHER BUSINESS

18. CAO's Report Rhonda Bateman spoke to and highlighted the CAO's Report as provided in the agenda package.

RES: G \/79 Moved by: Eric Sandford Seconded by: Lynda Reid THAT the CAO's report be received for information. Carried

Rhonda Bateman shared that there was a news release from the province regarding the acceptance of the report from the Special Flood Advisor. The time of release of the report to the public is not known at this time. As soon as it is released, she will review and send a copy to the Board. The flood advisor did speak to some conservation authorities especially those in the areas in the spring flood such as Ottawa, North Bay and Lake Erie.

19. tn-camera Session Matters Related to Proposed or Pending Acquisition or Disposition of Land(sl by the Conservation Authority and About an ldentifiable lndividual

RES: G152119 Moved by: Mike Filip Seconded by: Eric Sandford THAT the Lower Trent Conservation Board of Directors move to in camera session to discuss matters relating to proposed or pending acquisition or disposition of land(s) by the Conservation Authority and about an identifiable individual. Carried In-camerø Session øt 7:39 P.M.

RES: G153/19 Moved by: Lynda Reid Seconded by: Bob Mullin THAT the Lower Trent Conservation Board of Directors move out of ln-camera session. Carried

ln Regular Board Sessíon at 7:52 P.M.

RES: G154/19 Moved by: Eric Sandford Seconded by: Rick English THAT staff proceed with the direction given by the Board of Directors while in-camera session. Carried

20. Members lnquiries/Other Business Director Clark thanked staff and Board members for opportunity at the LOSHMP Public Open House.

Director Brahaney and Director Clark complimented Janet Noyes on her moderator skills at the Public Open House. There was good discussion from all participants at the event.

Chair Alyea thanked Board members and Staff for holding a well-organized LOSHMP Public Open House event.

Chair Alyea shared that a rally will be held on November 20th at 6:00 p.m. at Duncan Community Gardens with attending Municipal Mayors from along the shoreline regarding the levels of the lake.

21. Adjournment RES: G155/19 Moved by: MaryTadman Seconded by: Rick English THAT the meeting be adjourned. Carried

There being no further business the meeting was adjourned. Time 7:58 P.M.

Alyea, Chair a Bateman, CAO/ST 2OT9.LL.L4 MINUTES - APPENDIX A Agenda Amendment ltem #8.c, - Correspondence 30 LEWIS STREET WASAGA BEACH, ONTARIO CANADA LgZ1A1 www.wasagabeach.com

October 30, 2019

Hon Doug Ford Premier of Ontario Premier's Office Room 281 Legislative Building Queen's Park Toronto, ON M7A 141

BY EMAIL ONLY

Dear Premier:

Re: Resolution from the Township of Springwater - Nottawasaga Valley Conservation Authority Levy

Please be advised that the Council of the Town of Wasaga Beach, during their October 29, 2019 Council meeting and at the request of the Township of Springwater, adopted the following resolution:

"Whereas the Township of Springwater, like all municipalities in Ontario must confront fiscal limitations and re-evaluate programs, services, and the financial sustainability of each;

And Whereas the Township of Springwater is a constituent municipality in portions of the watershed under the jurisdiction of the Nottawasaga Valley Conservation Authority and is compelled to remit non-negotiable levy funding to the Authority on an annual basis;

And Whereas the Township of Springwater cannot exercise line-item scrutiny of Nottawasaga Valley Conservation Authority's budget and operations nor does the Authority itself provide detailed substantiation of the same to its member municipalities like the Township of Springwater;

And Whereas the Township of Springwater must account for all taxpayer funds it expends within its operations and that it fonruards to local agencies and boards; Therefore Be lt Resolved That the Township of Springwater requests that the Nottawasaga Valley Conservation Authority provide prior to passage of its 2020 budget the following:

Administration: (705) 429-3844 Building: 429-1120 Arena: 429-0412 Fax: 429-6732 By-Law: 429-2511 Public Works: 429-2540 Planning; 429-3847 Parks & Rec: 429-3321 Fire Department 429-5281 (1) lts interpretation and understanding of its mandated operations as found in the current Conservation Authorities Act, 1990, R.S.O. 1990, c.C.27 and its prescribed regulations;

(2) The costs of each as determined under (1);

(3) Detailed definitions and determinations of what can be characterized as non- mandatory programming and services(s);

(4) The costs of each as determined under (3);

(5) Detailed definitions and determinations of fee-for-service activities of the Nottawasaga Valley Conservation Authority, the revenues they generate as the activities take place within and/or requests originate from geographic area of the Township of Springwater; and

(6) The Costs that arise from programs and services enabled through the Memorandum of Understanding with the Severn Sound EnvironmentalAssociation

And That this resolution be circulated to Premier Doug Ford, the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, the County of Simcoe, all Ontario municipalities, the NVCA and Ontario's other 35 Conservation Authorities, and Conservation Ontario."

Your favourable consideration of this matter is appreciated.

Should you have any questions, please contact me at cao(Ðwasagabeach.com or (705) 429-3844 Ërt.2222.

George Vadeboncoeur Ch ief Adm inistrative Officer

Enclosure

c. Hon. Jeff Yurek, Minister of the Environment, Conservations, and Parks County of Simcoe Nottawasaga Valley Conservation Authority Ontario Conservation Authorities All Ontario Municipalities wlw.sprinqwater.ca 2231 Nursery Road Minesing, Ontario $sþäilSnat*, LgX 1A8 Canada

October 21,2019

Nottawasaga Valley Conservation Authority 8195 8th Line Utopia ON, LOM 1T0

RE: Nottawasaga Valley Conservation Authority Levy

Please be advised that at its meeting of October 16,2019, Council of the Township of Springwater passed the following resolution:

c457-2019 Moved by: Coughlin Seconded by: Moore

Whereas the Township of Springwater, like all municipalities in Ontario must confront fiscal limitations and re-evaluate programs, services, and the financial

sustainability of each ;

And Whereas the Township of Springwater is a constituent municipality in portions of the watershed under the jurisdiction of the Nottawasaga Valley Conservation Authority and is compelled to remit non-negotiable levy funding to the Authority on an annual basis;

And Whereas the Township of Springwater cannot exercise line-item scrutiny of Nottawasaga Valley Conservation Authority's budget and operations nor does the Authority itself provide detailed substantiation of the same to its member municipalities like the Township of Springwater;

And Whereas the Township of Springwater must account for all taxpayer funds it expends within its operations and that it forwards to local agencies and boards;

Therefore Be lt Resolved That the Township of Springwater requests that the Nottawasaga Valley Conservation Authori$ provide prior to passage of its 2020 budget the following:

(1) lts interpretation and understanding of its mandated operations as found in the current Conservation Authorities Act, 1990, R.S.O. 1990, c.C.27 and its prescribed regulations;

(2) The costs of each as determined under (1);

(3) Detailed definitions and determinations of what can be characterized as non- mandatory programming and service(s); (4) The costs of each as determined under (3);

(5) Detailed definitions and determinations of fee-for-service activities of the Nottawasaga Valley Conservation Authority, the revenues they generate as the activities take place within and/or requests originate from geographic area of the Township of Springwater; and

(6) The costs that arise from programs and services enabled through the Memorandum of Understanding with the Severn Sound Environmental Association.

And That this resolution be circulated to Premier Doug Ford, the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, the County of Simcoe, all Ontario municipalities, the NVCA and Ontario's other 35 Conservation Authorities, and Conservation Ontario.

Garried

Sincerely,

Renée Chaperon Clerk lcp cc Doug Ford, Premier of Ontario Jeff Yurek, Ministerof Environment, Conservation and Parks The County of Simcoe Conservation Ontario Ontario municipalities Ontario Conservation Authorities

Phone: 705-728-4784 Glerk's Department Fax:705-728-6957 Ext. 2015 Agenda Amendment ltem #8.d. - Correspondence 30 LEWIS STREET WASAGA BEACH, ONTARIO CANADA LgZ 1A1 www.wasagabeach.com

October 30, 2019

Hon Doug Ford Premier of Ontario Premier's Office Room 281 Legislative Building Queen's Park Toronto, ON M7A 141

BY EMAIL ONLY

Dear Premier:

Re: Resolution from the Township of Springwater - Conservation Authority Levies

Please be advised that the Council of the Town of Wasaga Beach, during their October 29, 2019 Council meeting and at the request of the Township of Springwater, adopted the following resolution: "Whereas the Township of Springwater supports the objects of balance on conservation, environmental stewardship, and sustainability to anchor its operations, planning, services, and strategic vision;

And Whereas the Township of Springwater understands the need for both the Province and its municipalities to deliver clear, costed, and sustainable programs and services for taxpayers;

And Whereas both tiers of government must assess all programs and services to eliminate duplication and balance costs on tests of affordability, health, safety, and environmental stewardship;

And Whereas the Minister of Environment, Conservation, and Parks signaled on August 16,2019 of a need for conservation authorities to re-focus their operations related to core mandates as currently defined in the Conservation Authorities Act, 1990, R.S.O. 1990, c.C.27 and its prescribed regulations;

And Whereas the Minister of Environment, Conservation, and Parks signaled on August 16, 2019 that Conservation Authorities should not proceed with any increases to fees or levies;

Administration: (705) 429-3844 Building: 429-1120 Arena: 429-0412 Fax: 429-6732 By-Law: 429-2511 Public Works; 429-2s40 Planning: 429-3847 Parks & Rec: 429-3321 Fire Department 429-5281 Therefore Be lt Resolved That the Township of Springwater supports any Provincial effort to require its municipal levy only apply to core mandated programs and services;

And That this resolution be fonrvarded to Premier Doug Ford, the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, the County of Simcoe, all Ontario municipalities, the NVCA and Ontario's other 35 Conservation Authorities, and Conservation Ontario, signaling the Township of Springwater's support of the Province's review, consultations and development of an updated Conservation Authorities Act and the willingness to participate in all consultations and submissions to the same."

Your favourable consideration of this matter is appreciated.

Should you have any questions, please contact me at [email protected] or (705) ' 429-3844 Ert.2222.

Sincerely

Vadeboncoeur Chief Administrative Officer

Enclosure

c. Hon. Jeff Yurek, Minister of the Environment, Conservations, and Parks County of Simcoe Nottawasaga Valley Conservation Authority Ontario Conservation Authorities All Ontario Municipalities www.sprinqwater.ca 2231 Nursery Road Minesing, Ontario $sþîî'fi$nate, LgX lA8 Canada

October 21,2019

Nottawasaga Valley Conservation Authority 8195 8th Line Utopia ON, LOM 1T0

RE: Conservation Authority Levies

Please be advised that at its meeting of October 16,2019, Council of the Township of Springwater passed the following resolution:

c456-2019 Moved by: Coughlin Seconded by: Cabral

Whereas the Township of Springwater supports the objects of balance on conservation, environmental stewardship, and sustainability to anchor its operations, planning, seryices, and strategic vision;

And Whereas the Township of Springwater understands the need for both the Province and its municipalities to deliver clear, costed, and sustainable programs and services for taxpayers;

And Whereas both tiers of government must assess all programs and services to eliminate duplication and balance costs on tests of affordability, health, safety, and environmental stewardship;

And Whereas the Minister of Environment, Conservation, and Parks signaled on August 16, 2019 of a need for conservation authorities to re-focus their operations related to core mandates as currently defined in the Conservation Authorities Act, 1990, R.S.O. 1990, c. C.27 and its prescribed regulations;

And Whereas the Minister of Environment, Conservation, and Parks signaled on August 16, 2019 that Conservation Authorities should not proceed with any increases to fees or levies;

Therefore Be lt Resolved That the Township of Springwater supports any Provincial effort to require its municipal levy only apply to core mandated programs and services;

And That this resolution be forwarded to Premier Doug Ford, the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, the County of Simcoe, all Ontario municipalities, the NVCA and Ontario's other 35 Conservation Authorities, and Conservation Ontario, signaling the Township of Springwater's support of the Province's review, consultations and development of an updated Conservation Authorities Act and the willingness to participate in all consultations and submissions to the same.

Carried

Sincerely

Renée Chaperon Clerk lcp cc. Doug Ford, Premier of Ontario Jeff Yurek, Minister of Environment, Conservation and Parks The County of Simcoe Conservation Ontario Ontario municipalities Ontario Conservation Authorities

Phone: 705-728-4784 Clerk's Department Fax:705-728-6957 Ext. 2015 Agenda Amendment ltem #8.e. - Correspondence

2297 Hlghway 12, PO Box 130 Brechin, Ontario LOK 180 ARA p.7O5484-5374 =SRäNi f.705484-0441

November 7,2019

Honourable Jeff Yurek Minister of Environment, Conservation and Parks College Park 5th Floor 777 Bay St Toronto, ON M7A 2J3

Re: Conseruation Authority Exit Clause

The Council of the Corporation of the Township of Ramara passed the following motion at their regular meeting held October 28,2019, unanimously by a recorded vote:

WHEREAS the TOWNSHIP OF RAMARA has consistently expressed its view that its watershed conservation authorities are duplicative, financially unaccountable, in conflict with citizens and private property rights;

AND WHEREAS the TOWNSHIP OF RAMARA has encountered the regulatory obstacles to challenge the arbitrary, inefficient, non-transparent, and unsustainable municipal levy forced upon it annually by its watershed conservation authorities;

AND WHEREAS the TOWNSHIP OF RAMAM questions the efficacy and relevance of its watershed conservation authorities' programs and services and their performance in achieving the goals of conservation and environmental stewardship;

AND WHEREAS the TOWNSHIP OF RAMARA finds the current Conservation Authorities Act, 1990, R.S.O. 1990, c. C.27 and its proscribed regulations inconsistent and obsolete;

AND WHEREAS the Minister of Environment, Conservation, and Parks the Honourable Jeff Yurek signaled the province's intent to reconsider and update the Conservation Authorities Act, 1990, R.S.O. 1990, c. C.27 and its proscribed regulations;

THEREFORE BE lT RESOLVED THAT: the TOWNSHIP OF RAMARA support the province's determination that the existing Gonservation Authorities Act, 1990, R.S.O 1990, c. C.27 and its proscribed regulations require review;

www.ramara.ca AND THAT the TOWNSHIP OF RAMARA signalto the Ministry of the Environment, Gonservation, and Parks of its willingness to participate in all consultations and submissions to the same;

AND THAT further the TOWNSHIP OF RAMARA signal its express desire that an exit clause be provided in any new Conservation Authorities Act to permit municipalities that determine the objects of conservation and environmental stewardship can be provided by alternative governance, programs, and/or services to exist costly and unwarranted j conservation authority(ies) urisd iction(s) ;

AND THAT this resolution be forwarded the Minister of the Environment, Conservation, and Parks, the Honourable Jeff Yurek, Conservation Ontario, Ontario's thirty-six conservation authorities, and all upper and lower-tier Ontario municipalities.

I trust the above is self-explanatory however if you require further information or clarification, please contact me.

Yours truly,

lÁ,0-) onnor, CMO Services Manager/Clerk

JC/cw c.c. Jill Dunlop, MPP Conservation Ontario Ontario Conservation Authorities Ontario Municipal ities Agenda Amendment ltem #8.f. - Correspondence k Grev Sauble 237897 lnglis Falls Road, R.R.#4 Owen Sound, ON N4K 5N6 Co¡ísewation Telephone: 519.376.3076 Far 519.371.0437 www.greysauble.on.ca

November 18t, 2019

The Honourable Jeff Yurek Minister of the Environment, Conservation and Parks 5h Floor 777 Bay Street Toronto, ON M7A2J3 sent via email: [email protected]

RE: Grey Sauble Conservation Authority Board of Directors Resolution FA-19-ll6

Please be advised that the following resolution was passed at the October 23,2019 meeting of the Grey Sauble Conservation Authority Board of Directors.

Motlon No.: FA-19-116 Moved by: Scoff Greig Seconded By: Marton Koepke

Wheræsthe Grcy Saubte Conseruation Authority (GSCA) Boa¡d of Directors is comprised of elected representatives from the Municipality of Amn-Elderslie, the Township of Chatswotth, the Township of Georgîan Bluffs, the Municípality of Grcy Highlands, the Town of Meafod, the City of Owen Sound, the Town of South Bruce Penlnsula, and the Town of the Blue Mountains; and,

Whereasthe Board of Dírectors determinesthe policies, priorities, prqiects, fees and budget of the GSCA; and,

Whereas fäe GSCA provides important and valued programs and seruices to the residenús of ds member munîcipalitíes that include recreation, education, water qualîty monitoring, forestry seruices, biodiversity preseruation, stewardship, as well as protecting life and property through a varíety of fneasures,'

Therefore, be it resolved that the publlcly elected and municipally appoínted GSCA Board of Directors supporls the continuation of the programs and seruices of the GSCA, both marydatory and non- mandatory, and that no programs orservices of GSGA be'wound down' at this time; and,

That the Mintster of the Environment, Conseruation and Parks give clear dircction as to what ptograms and seruices are considered mandatory and non-mandatory and how those programs will be funded in the future; and,

Thatthe Minlsterof the Envlrcnment, Conseruation and Parks utilize the Conseruation Authoríties Act regulatlons to ensure that att programs and projecfs of fl¡e Authority that a¡e consisfenf wlth the Obiects and Powers of an Authoríty be considered core programs. 1 of2

Watershed MunlciPalitles Arran-Eldersl¡e, Chatsworth, Georgian Bluffs, Grey Highlands

C-onsen¡ation Meaford, Owen Sound, South Bruce Pen¡nsula, Blue Mountains ONTAR¡O t¿.M.! c^Ãþtt The Honourable Jeff Yurék, MECP Re: Grey Saubte conservation Author¡ty Board support of Authority Programs November lst, 2019

Thatthis resolut¡on be forwarded to the Minister of the Environmen[ Conseruation and Parks, Premier Doug Ford, MPP Bitl Walker, fhe Association of Munícipalitìes of Ontario, Consevatîon Ontarío, and all Ontario m u nicípal itíes.

CARR'ED

I look forward to heailng from You.

Regards,

Tim Lanthier lnterim General Manager Grey Sauble Conservation Authority cc: Premier Doug Ford MPP B¡llWalker Association of Municipalities of Ontario Ontario MuniciPalities Conservation Ontario

2 of2 2079-7L-L4 MINUTES - APPENDIX B (Agenda 20L9-72-13 Item #12c Planning & Regs Update)

LOWERTRENT cor{sERvafrot{

Planning & Regulations Update lslond Pork RV Resort - ZBA Appeal

Presented to: LTC Board of Directors Presented by: Janet Noyes, Manager - Development Services & Water Resources

Novemb er 14, 20L9

L 2OL9-LL-L4 MINUTES - APPENDIX B (Agenda 20L9-L2-L3 Item #12c Planning & Regs UPdate)

Provincially Significant Wetland 2Ot6

2 2OL9-LL-14 MINUTES - APPENDIX B (Agenda 20L9-72-t3 Item #12c Planning & Regs Update)

lsland Park RV Resort - Backgroun . Located in Trent Hills - Seymour Ward (Murray Geographic Township) Concession 10, Lot 2 . Trailer Park has been located here since 1960's. . Entire Property i5 located in the Trent River Floodplain (max flood depth -1.5 to 1.7 metres) . Trailer Park expansion into Provincially Significant Wetland (PSW) since 2008 . Lower Trent Conservation became aware of work on channels in 20O8/20O9 - at that time regulation had to be enforced within 6 months of occurrence . lnformation in 2013 identified expansion of park into PSW . Discussions with municipal staff at that time concluded that the best way to deal with this expansion was through Municipal Planning process and owner was requested to

April 2008 April 20L3

3 IOL}-LL-L MINUTES - APPENDIX B (Agenda 20L9-L2-L3 Item #12c Planning & Regs UPdate)

BOUNDAR¡ES

By-Law 1881 (1980 Additional La nds)

Original T2ãone

z1l4Zoning By-Law Amendment AP p lsland Park RV Resort . Existing Zoning: T2 (Trailer Park - 10.11 ha (25 acres), EP (Environmental Protection) and F (Flood Fringe) . Requested Zoning Amendment to C4 (Recreational Commercial- 13.38 ha (33 acres)) to incorporate additional lands already developed to RV park zone . Lower Trent Conservation recommended denial of application to Trent Hills because additional lands in floodplain and Provincially Significant Wetland (PSW) . Trent Hills Council denied application

4 2OL9-LL-14 MINUTES - APPENDIX B (Agenda 2079-12-L3 Item #12c Planning & Regs Update)

lsland Park RV Resort - OMB hearing - 2015

. Owner appealed decision for denial to Ontario Municipal Board (oMB) . OMB Hearing scheduled for July 2075

. Lower Trent Conservation staff asked to appear at Hearing as a witness on behalf of the Municipality & neighbouring landowners . Lower Trent Conservation provided mapping, advice, historic photography, etc. for evidence at Hearing . 2OtS OMB Hearing cancelled by proponent - on the day of the Hearing

lsland Park RV Resort - lnjunction - 20L6 . The next step involved Trent Hills seeking an injunction to enforce land use according to zoning (i.e. remove trailers and infrastructure not in zoned area) in November 2015 . Lower Trent Conservation staff provided affidavits to be used in the court proceedings (includes mapping aerial photography, on-site photos, site visit documentation, etc.) . lnjunction Hearing was scheduled for March 29 2OL6 . Municipality vacated court dates after passing of Site Plan Agreement on March L8,2OL6 . Lower Trent Conservation was not circulated on Site Plan application so did not provid e

5 2OL9-LL-L4 MINUTES - APPENDIX B (Agenda 20t9-L2-L3 Item #12c Planning & Regs UPdate)

lsland Park RV Resort - Site Plan

. New trailer park boundary defined (22 acres)- removed lands ?lgnq water, playground änd western länds - extend to the north beyond original zoning . Limit sites to 201 . ldentifies "re-vegetation" zone - no mowing . ldentifies "green space" - light recreational use . Requires installation of new sewage treatment system with appropriate approvals (MOECC, LTC) . Landscaping & vegetation should comply with Lower Trent Conservation regulation . Seasonal operation of camp May 1- Oct 30

Trailer Camp Boundary (Red Line)

Area to Revegetate (Dark Blue)

6 20L9-tt-L4 MINUTES - APPENDIX B (Agenda 2019-L2-L3 Item #12c Planning & Regs Update)

PSW Boundary Delineati on . During 2OL4ZBA- Owner had requested that PSW designation be removed from areas that show as PSW but are used as trailer park. Niblett Environmental provided EIS work. . PSW boundary delineation request was sent to M¡n¡stry of Natural Resources & Forestry (MNRF) - ministry thät designates wetlands . Upon consultation with Lower Trent Conservation (LTC) & review of records, MNRF prioritized this area for re-assessment based on Trailer Park request and LTC input. Entire Wilson lsland East PSW is to be reassessed. Notification received in October 20L5. . April 2016 MNRF provided letter to Trent Hills explaining that remaining northern portion of lsland Park property (and much of Wilson lsland) are high probability wetland addition areas to PSW. . MNRF revision is NOT accepted by MNRF at

hEhS*b Ë

7 2079-tL-L4 MINUTES -APPENDIX B (Agenda 20L9-L2-L3 Item #12c Planning & Regs UPdate)

hbt'.Et¡.ælt

I c¡-e6ãt nttþþ

0L6 -Zoning By-Law Amend me

. LTC was circulated on ZBA Application (C06/20L6) - April 2016 . ITC recommended against approval of application - due to additional development in PSW. Does not comply with PPS. . Proposed rezoning would not result in increased risk due to flood hazards based on limiting trailer density and overall footprint size. . ITC identified that park model trailers would not be allowed and park was to operate on seasonal basis. . LTC noted that decision may be premature based on MNRF review of PSW boundary. . Trent Hills Council approved ZBA on May 3, 2016 (By-law 2016-42l.

8 20L9-Lt-t4 MINUTES - APPENDIX B (Agenda 20L9-L2-t3 Item #12c Planning & Regs Update)

nput from Board of Dire . April t4,2Ot6: . concerned neighbour appears as delegation . Resolution G54/16: . THAT staff review the zonlng by-law amendment application for Islond Park RV Resort in the Municipality of Trent Hills in conjunction with Lower Trent Conservation planníng policies, and provide comments bock to the Munícipolity; . THAT staff attend the May 3, 2076 Trent Hills Council meetíng as observers; and . THAT once Trent Hílls Council mqkes its decision, staff report back to the Lower Trent Conservotion Board of Directors for Íurther direction,

nput from Board of Dire

. May I2,2Ot6: . concerned neighbour speaks to the Board again . LTC staff provide background information to the Board . ResolutionG62/t6: . THAT Lower Trent Conservation appeal the Municipality of Trent Hill's decísíon on the zoníng by-law amendment for lsland Pork RV Resort to the OMB and invite the planning staff from Trent Hills to a future Board meetíng to provide more informatíon. . Recorded vote requested: Carried (7 in favour:l against)

9 2OL9-LL-L4 MINUTES - APPENDIX B (Agenda 20t9-t2-t3 Item #12c Planning & Regs UPdate)

n put from Boa rd of D I re

. June L6,20L6: . lnitial and other concerned neighbours speak to the Board . LTC staff provide additional information to the Board . Jim Peters, Director of Planning at Trent Hills, answered Board questions . ResolutionGTTh6: . THAT the update ond presentotions provided regording the Zoning By-Law Amendment for the lsland Pork RV Resort in the Municipality of Trent Hills be received as ínformation. . Carried

LPAT Hearing

. Prehearing Conference began activities on October 5,20t6 . Appellants are: Davis, Roy, LTC and MMAH r 4th p¡ç on September 5, 20L7 and multiple other meetings . New By-Law drafted and Orders worked on by all parties . LPAT Hearing on JulY L6 & L7,2018 . Orders to be completed by December 3,20t8 . Orders involved placing fencing around PSW, wetland restoration, habitat enhancements, moving trailer sites, identifying location for wastewater treatment . Numerous timeline extensions given for various reasons . Final Hearing Septembe r LL,2OL9 - all parties happy with result

10 2OL9-LL-74 MINUTES - APPENDIX B (Agenda 20L9-t2-t3 Item #12c Planning & Regs Update)

-:::.-i !

a

. ldentification of Wetland Restoration Areas . Park ModelTrailer Locations . EP-l and CF-4 Zoning . Setbackfrom EP-l

'r. l-',, .:¡, '

LL 21t9-tt-L4 MINUTES - APPENDIX B (Agenda 20t9-L2-L3 Item #12c Planning & Regs UPdate)

Costs & Summary

. LTC Legal Fees (Templeman-Men¡nga) 560,300 plus HST . Estimated 6-8 weeks of LTC Staff Time (since 2016): . Janet, Leah & Ewa . Municipality has developed Trailer Park Standards . We aren't done yet: . Still have to deal with Wastewater Treatment System (application in to MECP for over a year now) . Whatever solution - will require permits from LTC . Potential changes to Site Plan?

t2 Qui¡¡s*- M¡nutes of the meeting of the CON6ERVAflON Quinte Conservation Executive Board Meeting AGENDA FOR 2019 BUSINESS

Date: October L7, 2Ot9,3:30 pm Location: Quinte Conservation - Joe Eberwein Board Room 2061Old Highway 2 Belleville ON

Members Present:Chris Malette (City of Belleville), Dale Grant (Stirling and Rawdon Township), Don Kuntze (City of Quinte West), Ellen Johnson (Town of Greater Napanee), Henry Hogg (Addington Highlands Township), James Flieler (Municipality of Tweed), Janice Maynard (County of Prince Edward), Jim Dunlop (County of Prince Edward), John Hirsch (County of Prince Edward), Kate MacNaughton (County of Prince Edward), Mike Kerby (Centre Hastings Municipality), Paul Carr (City of Belleville), Ray Hobson (County of Prince Edward)

Members Absent: Bob Bridger (Tudor and CashelTownships), Carrie Smith (Township of Madoc), Heather Lang (Tyendinaga Township), John Wise (Stone Mills Township), Les Stanfield (County of Prince Edward), Nicki Gowdy (Township of Central Frontenac), Norm Roberts (Township of South Frontenac), Ron Derry (Marmora and Lake Municipality), Sean Kelly (City of Belleville), Steven Everhardus (Town of Deseronto), Tom livingston (County of Prince Edward)

Also Present: Brad McNevin (CAO), Kirsten Geisler (Communications Specialist), Paul McCoy (Planning and Regulations Manager), Dick Bird (Hastings and Prince Edward Land Trust)

1. Callto Order The Chair called the meeting to order at 3:35 pm'

a. Notice Regardine Cell Phones and Pagers

Cell phones and pagers are not permitted to be turned on during the meeting, except in an event of an emergency. lf the device is to be left on, it must be announced at the beginning of the meeting'

b. Collection of Personal lnformation for Board Minutes

This is addressed to anyone that is not a board member and/or staff person of Quinte Conservation: Your name will be used in the board meeting minutes and the minutes

L ,

will become public information after review and approvalof the board. lf you are present for a delegation or hearing, the context of your presentation will be recorded in the minutes of the board meeting.

2. Approval of the Agenda

There was an Amendment to ¡tem #13, where the motion was changed from approved to receive.

MOTTON qC-19-90 Moved By: Mike Kerby (Centre Hastings Municipality) Seconded By: Henry Hogg (Addington Highlands Township)

THAT, the Agenda for the october t7,2ot9 Executive Board Meeting be approved

CARRIED

3. Approval of the M¡nutes of the Ou¡nte Conservat¡on Execut¡ve Board meet¡ns of September 19,2019

There was no discussion.

MOTTON QC-19-91 Moved By: Seconded By:

THAT, the M¡nutes from the September L9,2O!9 Quinte Conservation Executive Board Meeting be approved.

CARRIED

4. Business Arisins from the Minutes There were none.

5. Disclosure of Pecuniarv lnterests There were none.

6. Delerations Dick Bird, from the Hastings and Prince Edward Land Trust

7. Hastines and Prince Edward Land Trust - Presentation Bv Dick Bird

Dick Bird, from the Hast¡ngs and Prince Edward Land Trust gave a presentation to The Board about the properties the Land Trust manages and future land acquisitions that The Trust is hoping to purchase.

The presenter discussed the importance of Prince Edward County's south shoreline and how it has been designated as an lmportant Bird Area. lt was mentioned that other agencies, such as Environment Canada, Defence Canada, and Fisheries and Oceans are among some of the

2 groups that work out ofthe area.

The presenter explained that even though the south shore has been determined to be an lmportant Bird Area, the region holds no legal status and no protection, therefore, the [and Trust has been purchasing properties through the Eco-Gift program in an effort protect the land from development.

The purpose of the presentation was to provide the Executive Board with information on the Hastings Land Trust and to learn about the protect¡on efforts ofthe group.

A Board Member asked if any of the properties owned by the Land Trust could be logged.

The presenter explained that some properties could be forested, but that properties through the Eco-Gift program could not be.

There was no further discussion.

MOTTON qC-19-92 Moved By: John Hirsch (County of Prince Edward) Seconded By: Ray Hobson (County of Prince Edward)

THAT, the presentat¡on from the Hastings and Prince Edward Land Trust be received.

CARRIED

8. Review and Approval of the Section 28 Resulations and Permits f Motion to Aporovel

At the September 19, 2019 Executive Meeting, staff were asked to compile a list of shoreline projects that residents had received permits for. Staff said that they have provided an outline and summary for this action item ¡n the October board report.

There was no discussion.

MOTTON QC-19-93 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: Kate MacNaughton (County of Prince Edward)

THAI the Review and Approval of the section 28 Regulations and Permits be approved.

CARRIED

3 9. Plan Review Summarv There was no discussion

MOTTON qC-19-94 Moved By: Ray Hobson (County of Prince Edward) Seconded By: Paul Carr (City of Belleville)

THAT, the Plan Review Summary be approved.

CARRIED

10. CAO Reoort

staff updated the Board on their activities over the last month. They commented on a Conservation Ontario meeting they attended, as well as mentioned the annual conservation authority tour that will be taking place at Niagara Peninsula Conservation Authority in September 2020. Staff briefly discussed their upcoming meeting with the Minister of Environment, Conservation and Parks, Jeff Yurik; updates to the Foxboro Flood Mitigation Plan, explaining that a comment and response summary was now available on the website; and that they were approached by Mike Bossio, Liberal MP for Lennox and Addington, to showcase the Frink Conservation Area through a visit made by Prime Minister Justin Trudeau during the election campaign.

A few Board Members commented that they appreciated receiving the report.

A Board Member asked if there were finance issues with Mcleod Dam.

Staff explained tliat there have been challenges with drought and that the mortgage holders run a thin line with profitability. Staff explained that they are 10 years into the mortgage but are looking at a new direction and a better path moving forward.

A Board Member asked if money can be saved by having Quinte Conservation Staff carry out the evaluations of the dam.

Staff responded by saying the mortgage holders require an independent consultant to perform the review of the dam.

A Board Member asked if staff had any comments about the Foxboro Flood Mitigation Plan and scenario 4 regarding Moira Lake.

Staff said that there was a lot of public feedback and that, responses to the quest¡ons and comments were summarized into a frequently asked questions (FAQ)document which has been posted to the website.

A Board Member commented that their Municipality of Centre Hastings was against scenario 4, Moira Lake Storage.

It was commented that, on a staff level, the same concerns are felt regarding Scenario 4'

4 There was no further discussion.

MOTTON qC-19-95 Moved By: Mike Kerby (Centre Hastings Municipality) Seconded By: Henry Hogg (Addington Highlands Township)

THAT, the CAO Report be received.

CARRIED

11. Budset Control fMotion to Aoorovel

There was no discussion.

MOTTON qC-19-96 Moved By: Ray Hobson (County of Prince Edward) Seconded By: Dale Grant (Stirling and Rawdon Township)

THAT, the Budget Control be approved'

CARRIED

(Motion,to - 12. Media Releases and Communications Report Receivel Staff commented that a Board Member was interviewed by the county radio station for a grapevine segment on flood insurance.

There was some general discussion on future interviews and Quinte Conservation's partnership with the station.

There was no further discussion.

MOTTON QC-19-97 Moved By: Paul Carr (City of Belleville) Seconded By: Kate MacNaughton (County of Prince Edward)

THAT, the Media Releases be received.

CARRIED

13. Prelimlnarv Budset Outlook (Motion to Receivel

A Board Member stated that while reviewing the preliminary budget they noticed there to be a high number of vehicles l¡sted ¡n the fleet and asked why The Author¡ty would need to have heavy duty trucks.

Staff commented that, field staff use the trucks to tow heavy equipment needed for projects and field work.

A Board Member asked what the smaller vehicles are used for. Staff explained that the smaller vehicles are used for site visits and meetings. Staff added that as a way to save money, they will also rent a vehicle if needed, instead of purchasing one.

A Board Member commented that there is always a risk issue when having a fleet as Quinte holds the ultimate liability if there was an issue. They mentioned that other businesses will pay out mileage to staff to drive their own personalvehicles and asked if staff have considered this to be an option.

Staff said that employees are allowed to use their personal vehicles for work related events as long as they can prove they carry the correct insurance'

There was no further discussion on this matter.

A Board Member asked if there were any outstanding items in the Strategic Plan.

Staff commented that most of the items are ongoing. They said that The Authority will continue to promote green initiatives and that ¡t is time to look at developing a whole new Strategic Plan.

There was no further discussion on this matter.

The discussion moved to the preliminary budget. Staff commented that they would like Board support for the pre-budget and that they have been reaching out to municipalities to discuss a

2%o increase. Staff mentioned that once they have had the opportunity to meet w¡th municipalities, they will present a formalized budget.

There was some discussion from Board Members agreeing that their municipalities would be open to meeting to discuss a pre-budget.

A Board Member asked how there was a 77Yo decrease in expenditures,

Staff explained that it had to do with a shift in job positions as well as removing a couple vehicles from the fleet.

A Board Member asked what water control operations meant in the budget.

Staff explained that the line item of water control operations is the cost to operate and maintain dams and water management structures.

A Board Member commented that they would like to see a breakdown of how staff jobs fit into each of the line items.

There was no further discussion. MOTTON QC-19-98 Moved By: Don Kuntze (City of Quinte West) Seconded By: John Hirsch (County of Prince Edward)

THAT, the proposed 2020 budget presented with this staff report showing a 534,735 increase to our operating budget be received. CARRIED

6 14. Turtle S¡Fn Report (Mot¡on to Rece¡vel

There was some general discussion on this topic. The Board Members expressed interest in taking some of the left over signs for their municipalities. Board Members were advised to let Mary know if they wish to have a set of signs for their municipality'

A Board Member asked if there was a fee for the signs.

Staff said that the signs will be provided at no cost; however, the mun¡cipality would need to provide the¡r own posts and labour.

There was no further discussion

MOTION QC-19-99 Moved By: Ellen Johnson (Town of Greater Napanee) Seconded By: Don Kuntze (City of Quinte West)

THAT, the Turtle Sign report be received.

CARRIED

15. Other Business

Staff added a comment to the earlier discussed topic of: Responses to Foxboro Flood Mitigation Plan,They encouraged Board Members to read the report.

There was no further discussion on this topic.

Staff told the Board that the Natural Heritage Conservation PEC organization has asked for euinte Conservation's help to develop GIS mapping as they are updating the connectiv¡ty mapping from the "Our land: Healthy - Vibrant - Valued study of 2OtL" '

A Board Member asked if the group had settled on an approach.

Staff commented that the group was provided with three options and they chose to go with option 2, which would include the KML layer'

A Board Member commented that The Authority is not in the business of outsourcing GIS services.

Staff said that the group will be paying for this service.

There was no further discussion on this topic.

When asked for any further comments, a Board Member (in regards to attendance at Executive Meetings) sa¡d that Board Members should be assumed to be attend¡ng meet¡ngs and should not¡fy staff if they cannot make it. They continued to say that staff should not have to spend time following uP with everyone.

7 Staff commented that they would explain things better in the email they send out pr¡or to the meet¡ng.

There was no further discussion.

16. Date and Time of Next Meetins The date and time of next meeting is November 2l,2Ot9 or earlier at the callof the chair

17. Adiournment The meeting was adjourned at 4:50 pm.

MOTTON qC-19-100 Moved By: Chris Malette (City of Belleville) Seconded By: Mike Kerby (Centre Hastings Municipality)

THAT, meeting be adjourned.

CARRIED

Wise, Chair

8 THE CORPORATION OF THE COUNTY OF HASTINGS EMERGENCY SERVICES COMMITTEE County Administration Building Belleville, Ontario, October 9,2019

A meeting of the Hastings/Quinte Emergency Services Committee was held with the following members present: Warden Rick Phillips, Councillors Vic Bodnar and Libby Clarke (Hastings County), Councillors Karen Sharpe, Dave McCue, and Terry Cassidy (City of Quinte West), Councillor Andreas Bolik (Prince Edward County), Councillors Kelly McCaw, Sean Kelly, Garnet Thompson, and Bill Sandison who attended as alternate for Chris Malette (City of Belleville). Regrets were received by Councillor Chris Malette. Also in attendance were. Hastings County Councillors Paul Jenkins and Bob Mullin, Doug Socha, Chief of Hastings/Quinte Paramedic Services, Carl Bowker, Deputy Chief, Sue Honruood, Director of Finance, Shaune Lightfoot, Director of Human Resources, Jim Pine, CAO, Jim Duffin, Director of Facilities and Capital lnfrastructure, Cathy Bradley, Clerk and Corporate Communications Officer, Allison Goodwin, Records Management Coordinator/Deputy Clerk and Sharon Christopher, Administrative Assistant.

Call to Order (a) The meeting was called to order by the Chair

Disclosure of lnterest (a) Disclosure of lnterest at the October 9,2019 meeting There was no disclosure of interest at the October 9,2019 meeting

CIosed Session (a) Closed Session pursuant to Section 239 (2Xe) of the Municipal Act being, "litigation or potential litigation, including matters before administrative tribunals, affecting the municipality" - verbal report

Moved by Councillor Bill Sandison; Seconded by Councillor Dave McCue; THAT Committee move into Closed Session CARRI ED Moved by Councillor Andreas Bolik; Seconded by Councillor Terry Cassidy; THAT Committee move out of Closed Session. CARRIED

Review of Minutes (a) Review of the Minutes of the August 14,2019 meeting

Moved by Councillor Bill Sandison; Seconded by Councillor Garnet Thompson; THAT the Minutes of the August 14,2019 session be approved CARRIED

Business Arisinq from the Minutes

Account Vouchers and Year to Date Expenditure Report (a) Review of the Year to Date Expenditure Reports dated to August 31, 2019 and Cheque Register Summary Report dated September and October 2019

Moved by Councillor Dave McCue; Seconded by Councillor Terry Cassidy; THAT the the Year to Date Expenditure Reports dated to August 31,2019 and Cheque Register Summary Report dated September and October 2019 be approved. CARRTED

Communications

1. lnformation Gorrespondence (a) Letter to Steven Haddad MOH - re: Ambulance Act changes

(b) Eastern Ontario Wardens' Caucus (EOWC) - verbal update Chief Doug Socha, advised that the EOWC is finalizing a paramedic service review and results will be shared with Committee at a later date

(c) Emergency Medical Services - Exemplary Service Medal - verbal update Chief Doug Socha advised Committee that Roger Litwiller and David Valdes, paramedics, received the Exemplary Service Medal.

Moved by Councillor Dave McCue; Seconded by Warden Rick PhilliPs; THAT information correspondence items a) through c) be received CARRI ED

2- Action Corresoondence and ommendation to Gountv Council (a) 211 Agreement

Moved by Councillor Kelly McCaw; Seconded by Councillor Garnet Thompson; THAT the Hastings-Quinte Joint Emergency Services Committee recommend to County Council that the Warden and/or Clerk be authorized to enter into agreements with Community lnformation Centre of Ottawa/211 Eastern Region for the distribution of information in an emergency. CARRIED

(b) 2020 Ambulance Replacement

Moved by Councillor Bill Sandison; Seconded by Councillor Dave McCue; THAT the Hastings-Quinte Emergency Services Committee recommend to County Council approval to order 5 new Crestline ambulances as part of the annual replacement for the fleet for the year 2020. CARRIED

Statistical Report (a) Statistical Report for the period ending August 31,2019

Moved by Councillor Kelly McCaw; Seconded by Councillor Libby Clarke; THAT the Statistical Report for the period ending August 31,2019 be received. CARRIED Health and Safetv

Other Business

Next Meetinq (a) Date of next meeting - November 13, 2019

Adiournment (a) Adjournment of the October 9,2019 meeting

Moved by Councillor Sean Kelly; Seconded by Councillor Kelly McCaw; THAT the October 9,2019 meeting be adjourned. CARRIED

Chair Date MII\UTES STIRLING-RAWDON AND DISTRICT ARENA BOARI) MEETTNG HELD ON JAhTARY 29,2019

Members Presentr Greg Oliver Keith Reid David Brandt John Rock

Members Absent: Jamie O'Shea, Bob Sandison and Mike Kerby

Also Present: Richard Dean, Arena Manager

In the absence of the chair the meeting was called to order by Richard Dean, Arena Manager at 6:40 PM.

John Rock assumed chair for meeting.

MOTION #01

Moved by David Brandt and seconded by Greg Oliver that the Arena Board meeting agenda for January 29,2019 be adopted as circulated. Carried.

MII\UTES

MOTION #02

Moved by David Brandt and seconded by Greg Oliver that the minutes of the meeting of October 30, 2018 be approved. Ca¡ried.

TREASURER'S REq9RT

MOTION #03

Moved by David Brandt and seconded by Keith Reid that the payment of the accounts in the amount of $48,994.66 be approved as follows:

October 2,2018 2,467.06 October 16,2018 1,719.7r October 31, 2018 15,271,86 November 29,2018 23,936.54 December 4,2018 2,384.74 December 2I,2018 3,214,75

TOTAL s4ß"99L66 and fi¡rther that the Treasurer's Report be accepted. Ca:ried. Arena Board JanuArv29.2019

NEW BUSINESS

MOTION #04

Moved by David Brandt and seconded by John Rock to increase the20l9/2020 hockey season cost for adult ice rental from $140 to $145 (includes HST) but remain same price of $107 for the youth. Canied.

MANAGER'S REPORT

MOTION {0.J

Moved by Keith Reid and seconded by David Brandt that the Manager's Report be accepted as presented. Carried.

OTHER BUSINESS

Employee contacts were discussed and defened to next meeting forreview.

ADJOURNMENT

MOTION #06

Moved by Keith Reid and seconded by David Brandt to adjoum meeting and to set the nextmeeting date of February26,2019 at 6:30 p.m. t-'-n

Ocl ãt18

Accûrnts Receitrable ññi.¡ r¡ Rentâl Fêe HST grand Total

Rerrenuê Oubiand¡m:

2354 sl.4r9_47 sfa¿ 5a $1.604.45 læñ l¡bchiÉ 231t s1.419-47 s1a4 5a $1.604.45 óllnßt 7#A sl5/t.87 $2û.13 s175.On 2.3åg s77¿ At $'t00.66 tia75-Bo ilin¡rE Cutlim Club 2360 sz.az6_45 5{}_oo s¿.826.43 RêæLìOæfüft¡M ,a) $t 10.62 $1434 sl25 00

iUB TOTAL: 55O4J3 57.21lJ.33

Jutsiândlnd RecelEblès

s7.aa4 53 $979.49 s8.864.02

SUB TOTAL: $7,884.53 s979.4S ¡8.884.02 rOTAL RECEIVABLES: sl¿-sm-53 sl.483.82 stSlt?4.35

qtl Bask Balance rs of Oct 31. 2018 s 186-204.39

Bank Ealance as ûf Oct 31. 2018 s t8t¡76-25

ReserìrÞ BankBalance æ ofOct3J,2018 $21,615,68

i Stirlíng-Rawdon & DistrÍct Recreatlon Centre 1. ;Z0tt 3:10pm Statement of Revenue and Expendltures Page t Orlg¡ndl Budget For Arena (0) For thê Ftscdl Period 2018-10 Endìng Acþber 31, 2018

Previous YTDI PrevÍous YïD YTDI Remainlng Account Number euosetl Aclual *tuaj Budget o/o

Revenueg 0-400 lce Rentals $ 170,000.00 $ 78,798.14 $ 170,000,00 $ 12',1,755.78 28_38% G401 lce Family/Pub Skate 2,500.00 1,1 63.50 2,500.00 1,592.26 36.31% È402 Surface 4,000.00 3,528.49 4,000.00 3,59f .00 1A.230/o 0403 Hall 0.00 0.00 0.00 0.00 0.00% 0*404 Canteen 4,200.00 3,000.00 4,200.00 2,400.00 42.86ø/o 0.405 Curllng Club 25,000.00 2A,872.# 25,000.00 21,120.32 15.52% 0-406 Room Rental 4,960.00 s,560.00 5,060.00 2,530.00 50.00% 0-407 Sign Rental 10,000.00 ø,470.16 r0,000.00 6,236.08 37.64D/o 0-408 SkateSharpener 500.00 0.00 500.00 500.00 0.00% 0-409 Phone Reoeipts 791.00 791.00 791.00 79't.00 0.00o/o 0-410 Miscellaneous - RINC Grant 0.00 0.00 0.00 0.00 0.007o 0-411 Líons Cìub 650.00 0.00 . 500.00 0.00 100.00% 0-412 Municipal Conlr¡butions 200,449.00 155,347.98 220,199.00 220,198.S9 0.00% 0-413 lnvestnent lncome 500.00 ô61.46 500.00 r,69S.86 (23s.97%) 0-414 Donaüons 1,700.00 9,154.S6 1,700.00 0.00 100.00% 0-415 Village Loans 0.00 0.00 0.00 0.00 0.007o )-416 Surplus Previous Year 8,900.00 0.00 0.00 0.00 0.007o 0-417 lnsuranceProceeds 0.00 0.00 0.00 0.00 0.007o 0-418 PepsiRevenue 0.00 0.00 0.00 0.00 0.00% '0-419 Contributions from Reserve 0.00 0.00 0.00 0.00 0.00% Total Arëha Revenuês $ 434,15{1.00 s 285,346.04 $ 4¡14,950.00 $ 382,415.29 14,05%

Expenditures 0-500 General Adm¡nistration $ f,00,0.00 $ 266.61 $ 1,000.00 $ 252.64 74.74% 0-501 Pay¡oll 155,000.00 1 19,658.85 158,000.00 r30,456.05 17.43% 0-502 Hydro 135,000.00 82,674.28 125,000.00 59,S29.20 52,06% 0-503 Propane 3,200.00 2,118.04 3,500.00 f ,805.56 48.4',\o/o 0-504 CleaningSupplies 3,000.00 142.56 2,000.00 74.11 96.29o/o 0-505 Malntenance 40,000.00 28,954.75 40,000.00 38,S12.S9 2.72% 0-506 Alarm System Mtce. 700.00 693.00 700.00 693.00 1,00o/o 0-507 Union Gas/Union Energy 7,000.00 5,795.68 8,000.00 5.915.10 2A,06% 0-508 Miscellaneous 0.00 0.00 0.00 0.00 0.00% 0-509 Snow Removal 2,500.00 2,395.00 4,500.00 3,534.95 21,45% 0-5't0 Specials 0.00 0.00 0.00 0.00 0.00Yo 0-511 Capital Expenditures 1 I,000.00 18,937.69 0.00 0.00 0.00% 0-512 lnsurance 17,000.00 16,626.60 17,000.00 19,050.E€ (12.06%) 0-513 Cable 800.00 561.05 800.00 521.39 34.83% 0-514 Working Capital Reserve 50,000.00 0.00 75,000.00 0.00 100.00% 0-515 Loan Payments 0.00 0.00 0.00 0.00 0.00% 0-516 Uncollectäble Expense 0.00 0.00 0.00 0.00 0.00% 0-5f 7 Deficit from Previous Year 0.00 0.00 0.00 0.00 0.00% 0.00 0.00% -.¡,n1¡. r¡¡¡:'1 Q-51 I Pepsi Expense 0.00 0.00 0.00 '0-519 Phone 1,200.00 694.07 r,200.00 717.66 4A.20Yo .--lo-s2o Aud¡t 2,500.00 0.00 2,s00.00 2,500.00 0.00% (5.se%) 0-521 Training 500.00 375.00 r,500.00 1,589.79 0-522 Water/Sewer 3,500.00 3,818.17 4,000.00 4,469.75 (1',t,74V,) 0-523 Memberships/Licencing 250.00 249.31 250.00 374.42 (4e.t7%) Stirlíng-Rawdon & Dlstrict Recreatíon Centre , ¿12078 3:10pn Statement of Revenue and Expendltures Page 2 Original Budget For Arena (0) Fot thê F¡scal Period 2018-10 Endlng October 31, 2018

prev¡òu! YTol PrEvious Annuatl YrDl Remainlng Account Number eudqetl Budsdl Acruail Budset %

Total Arena Expend¡turos $ 150.00 $ s 444,950.00 $ 797.53 3Ð.140/o

Æena Excess of Rsvenues Over Expendltures $ 0.00 $ 1,389.38 $ 0.00 $ 111,417.76 0.00% StÍrling-Rawdon & DÍstrict RecreatÍon Centre 1 >2O18 3:10pn Statement of Revenue and Expendítures Page 3 Or¡g¡nal Budgat

Fo¡lhe Fìscal Perlod 2t18-10 Endìng Oc'tober 31,2018 -Þrevious Prevlous YTÐl Annuall YrDl Remaining Account Numbe¡ Actuall Budgetl Acruall Budgöt %

Total Rovenues $ 434,150.00 $ 285,346.04 $ 444,950.00 $ 382,415",25 14.O5o/o Total Expsnditures $ 434150.00 $ 283,956.06 $ 444,950.00 $ 270,797-53 9.14o/o Total Excoss of Revenues Over Expenditures $ 0.00 $ 1,389.38 $ 0.00 $ n1,417.76 0.000/" t >to-u-mte 9:22aml StirlÍng-Rawdon & Ðistríi ]ecreafíon Centre *) Page 1 NP Pretiminary lneque nun (Cou ncil Approvat Report) DaL JI, Aotl losù¿rs Vendor lnvoiceNumber Date Descr¡pt¡on Dus Date lnvoice I Am! Approved Amtl Account Number Account Ðescription Budgeted $l \TD Balarrce 96 f 684567 Ontario lnc,, o/a Dav¡d N. Moore & Son Environmenúal, 1010 Bethêl Rd., Rost¡n, ON, KOK 2y0 7't34 10-31-18 HST - Pþvincial 10-31-18 $6.00 $6.00 0-200 GST payable $o.oo $2,719.81 7't34 1ù31-lB HST-Federal 1041-18 $3.75 $3.75 0-200 GST payable $0.00 $2,719.81 713l- 1ù31-lB Maintenance 10-31-18 $75.00 $7s.00 0-505 Maintenance $40,000.00 $r,518.34 $84.?5 159 C¡ntas canada L¡m¡ted, C¡O C3005, pO Box 2572, STN M, CALGARÍ AB, 5012014946 lG31-18 HST - Federal 10-31-ie 94.27 fi4.27 0-200 GST payable $0.00 $2,719.81 5012014946 10-31-18 HST- Prcvinciat 10-31-18 $6.82 $6.82 0-200 GST payable $0.00 $2,7't9.81 5012014946 1&31-18 Maintenance 10-31-tg $85.33 $85.33 0-505 Maintenance $40.000.00 s1,5r8"34

$96.42 19 Hydro One Networks lnc., P,O. Box 4102 STN Ao Toronto, ON, MSW gLg Oct24æ18 1G31-18 HsT-Federat 10-91-1B $624.37 s624.37 0-200 GST payable $o.oo 92,719.81 Oct24,2018 10-31-18 HST-prcúncial 1031-18 $egs.00 sees.00 0-200 GST payable $0.00 $2,719.81 tu24,2018 1ù31-18 Hydro 10-31¡g $12,487-46 $12,487.46 0-502 Hydro $125,000.00 $z/,558.26

$14,r 10.83 30 Staté Ghemical Ltd.,6935 Davand Drive, Mississauga, ON, UtT tls 9006S7229 10-31-18 HST - Provincial 1OA1-19 $21.68 $21.68 0-200 GST payable $0.00 û2,719.81 900697229 10-31-18 HST - Federal 10-31-18 $13.55 $r3.55 0-200 GST payable $0.00 $2,719.81 900697229 10-31-18 lvh¡ntenance 1O€1-1S s271.00 $271.00 0-505 Maintenance $,{o,000.00 $1,518.34 $3(F.23 I Superior Propane, P.O. box 1900, Thunderbay, ON, pZC 085 2't694921 1G.31-18 HST - Federal 10€1-18 86.22 fi6.22 G200 GST payable $0.00 $2,719.81 21694921 l0-3'l-18 HST - Provincial 10-31-1 8 $s.95 $e.ss 0-200 GST payable $0.00 $2,71S.81 2't694921 1&31-18 Propane 10-31-18 6124.44 8124.44 0-503 Propane $3,500.00 $r,818.88 $140.61 109 Tellzon, P.O. Box 627, Barrie, ON, L4M 4Vl 0,1451520181006 10-31-18 HST- Federat 10-31-18 $2.38 $z.sa 0-200 GST payaHe $0.00 04451520181006 $2,719.81 10-31-18 HST - Provinciat 10-31-18 $3-81 $3.81 0-200 GST payaUe $0.00 $2,719.81 04451520181006 10-31-18 Phone 10-31-18 947.62 847.62 0-51S Phone $'1.200.00 $529.96 $53.81 2 Union Gas Limited, P.O. Box 2025, Chatham, ON, OÇt29,2018 10-31-18 HST-Federal 10-31-18 $21.20 921.20 0-200 GST payable $0.00 $2.71e.81 Oct29.2018 10-31-18 HST-Provinciat 10€1-18 $33.94 $33.94 0-200 GST payable $o.00 $2,719,81 Oct29,2018 10-31-18 Union Gas/Union Energy l0-31-1 I 8424.O7 8424-07 0-507 Union Gasfunion Energy s8,000.00 $2,508.e1

$47s.21

,t 'lecreafibn Stiding-Rawdon & Distrir Centre tuab2|,r8 9:22an\ *) Page 2 NP Prelìminary deque Run (Council Approval Report)

Vendor lnvoiceNumber Date Descr¡pt¡on Duê Date Invoice An¡tl Approved Anrtl Account Number Account Description Budgeted $| ffD Balance Total Bills To Pay: +$15,27r.86 { l0/1ù2t18 9:4(hm Sfl?Iing-Rawdan & Ðistrict Recreation Gentre J Page I AlP Preliminary Gheque Run (CouncÍl þproval Report) ôcJ tb, f,oti", {ou¿h¿fs

Vendor lnvoiceNumbar Date Ee6cr¡pflon Dt¡e Date lnvolce Amt[ Approred Am{ Account Number Account Description Budgeted $l .YTD Balance 22 e¡mco Reff¡gêrãtion, 65 V¡ll¡ers St.,, Toronto, ON, ill5A 3Sl 90637821 10/16118 HST - Provincial 14fi6t18 $71.49 $71.49 0-200 GST payable $0.00 $2,521.97 90637821 10/16/18 HST-Federal 10116/18 $44.69 $44.69 0-200 GST payable $0.00 $2,521.s7 90637821 10116118 Maintenance 1 0t16118 $893.70 $893.70 0-505 Maintenance $40,000.00 $2,966.r0 $r,ürs.88 117 Nevco Inc., PO Box 573iÌ9, STN A" Toronto, ON, MSIW 5ll,l5 0000020872 10/16i18 HST-Federal 10t16t18 $12.41 $12.41 0-200 GST payable $0.00 $2,521.97 0000020872 10/16l1EHST-P¡ovinclal ßn6'18 $19.85 $19.85 s,200 GST payable $o.oo fi?,,521.97 0000020872 10/16/lSMaintenanae 10/16/18 $2¡18.f 6 $248.16 &505 Maintenance $40,000.00 $2,966.10 $280.42 43 R&S Home Hardware, 9 Tuffsville Rd., UnitA St¡rl¡ng, ON, KoK 3EO 10t16118 Sep2018Stmt HST-Provincial 10/16/18 $2.35 $2.s5 &200 GST payable $0.00 $2,521.97 Sep2018Strnt 10/16/18 HST-Federal 1O/1d18 $1.48 $1.48 0-200 GST payable $o.oo 92,521.97 Sep 2018 Stmt 10116118 Måintenânce 10/16/18 $29.42 92e.42 0-505 Maintenance $40,000.00 $2,966.10

$33.25 160 Ryder Material Handl¡ng ULC,210 Annagem Blvd, Mississauga, ON, LST 2V5 PS13315066 10¡16118 l'lST - Provincial 10/16118 $14.60 $14.60 0-200 GST payable $0.00 $2,521.97 10/16/18 PS13315066 HST-Federal 10/16/18 $9.12 $9.12 0.200 GST payable $0.00 $2,521.e7 rc116118 PS13315066 Mair¡tenance '10/16/18 $182.48 $182.48 0-505 Maintenance $40,000.00 $2,966.10

$206.20 ,t70 Seaway Firc Protection Servlce., PO Box 1273, Trenbn, ON, K8V 5Rg 1 166 10/1011ô llsT-Federal 10/16/18 $4.70 s4.70 0-200 GST payable $0.00 82,521.97 1 166 10/16/'18 FIST - Frovincial 10/16/18 $7.52 i7-52 G200 GST pa¡¡able $0.00 $2,521.97 1166 10t16118 Maintenance 10/16/18 $94.00 $94.00 0"505 Ma¡ntenance $40,000.00 $2,96C.10 $t06,22 3 TrentValley D¡stributors Ltd,,300 Bell Blvd.,; Unit4, Bellwille, ON, K8P 5Þ17 T851 19 10/16/18 HST-Provincial' 10/16/18 $5.92 $5.92 0-200 GST payable $o.oo 82,521.97 T85119 1U16118 HST-F€deral 10/16/18 $3.71 s3.71 0-200 GST payeble $0.00 $2,521.97 T85'n9 1ø16f18 Cleanlng Supplles 10116118 ç74.11 $74.11 t504 Ctean¡ng Suppl¡es $2,O00.00 $2,000.00

$83.74 Total Bills To Pay: :ffi$1,719.71

( ',0fi42Ú8 9:55am Stirling-Rawdon e Drbt',_J Recreation Centre ¡ Page 1 AlP Preliminary Cheque Run (hu nell Approval Report) Dú J, âr,tî I auth

$67.80 13 Cogeco, Cogeco Payment Centrc, p O Box 4613 Stn,A, Toronto, ON, MSW 0E3 1100331705S3 lOlO2nA HST - Fedêrât rcn2fl1 $3.25 $3.25 0-200 GST payable $o.oo $2,23E.15 110033170593 rcß2n8 HST; Provincial 1C¡t12t1g $s.20 $5.20 0-200 GST payable $o.oo $2,238.1s 110033170593 10/02/18 Cable ßnu1| $64.9S $64.S9 0-513 Cable $800.o0 $343-60 $73,4 19 Hydro One Netwo¡lrs lnc., p.O. Box 4102 STN A, Toronto, ON, MSW 3L:ì Sep 24, 2018 1OlO2l'18 HST - Provincial ßnz1g $126.98 $126.98 0-2@ GST payable $0.00 $2,238.15 Sep 24,2018 1OlO2l18 HST-Federal lOtOZtlB $79.s7 $79.37 0-2æ GST payable $o.oo $2,238.15 Sep24,2018 10102/18 Hydrc 1OßA1A $r,587.33 $r,587.33 0-502 Hydro $1 25,000.00 $79,1,+5.59

$1,79:1.68 43 R&S Home ÞLardurare, I Tuftsville Rd., Unit A Stirting, ON, KoK 3E0 Aug 2018 Stmt 1OßA18 HST- Provincial ßtW1B $8.71 $8,71 0-200 GST payable $0.00 $2,238.1s Aug 2018 Stmt 1OÆA18 HST- Federat ßß2t18 $5.44 $5.44 0-200 GST payable $0.00 $2,238.15 Aug 2018 Stmt 1OlO2l18 Ma¡ntenance lr}ttzllï $108.86 $108.86 0-505 Maintenance $40,000.00 83,723.n $123.0f 134 Rollilæ Building $upplies,4i!6 Front St W., p.O, Box 10, St¡rl¡ng, ON, KoK 3E0 Aug 2018 Stmt 19lOA18 HST - Federat l}lgàtlï $4.63 $4.63 0-200 GST payable $0.00 $2,238.15 Aug 2018 Stnt 1Ol0U18 HST - Provincrãt l}t}Ztlg $7.Ag $7.3s 0-200 GST payable 90.00 $2,238.15 Aug 201E Stmt 10/0218 Maintenance 1OßZ|1B $92.43 $si.43 0-505 Maintenance $40,000.00 83,723.2. $t0445 2 Union Gas Llmlted, P.O. Box 2025, Chatham, ON, Sep 27, 2018 1OßA18 HST - Federat 10t02t18 3.48 $f $13.48 0-200 GST payable $0.00 $2,238.15 Sep 27, 2()18 1OtO2l1B HST - provincial 10to2tß $21.57 iz't.57 0-200 GST payable $0.00 $2,238.15 Sep 27, 2018 'lO1oA19 Unton Gas¡rUnion Energy 10to2t18 $269.63 $269.q3 0€07 Union GalUnion Energy $8,000.00 82,77a.æ S30,Í.68 Total Bills To Pay: 92,467.06.\ ------ãùdç

I and

Pêriod Endino Nov 30. 2018

Accounts R€csiveblo Rerlal Fee HST Grand Totâl ReceiÞt

ryÐrÞ .lrÉsfânrlind'

MÐ Mach¡ne Mfì4 fjt} 960.40 $s2s.00

SUtt t(,lAL: s¿64-60 s50-4tì s525.OO

Outstâlüim Rece¡vables:

Sion Rertalg Various v¿-7c7.13 s:ttis. s3.r60.76 Vleãn Mach¡ne 2357 $1_4'tS-87 $184.58 $1.604.45

SUB TOTAL: $,f.217.00 s548.21 $4.765-21

TOTAL RECEIVABLES: S¿1.681.60 $t08.61 35.290.2r

G/L Bank Balance as of Nov 30. 2018 s 165.724.æ

Bank Balance as of Nov 30, 2018 $ 189,660.77

ResêrY€ Bank Bâlânce as of Nov 30. 20lE $21.61s.68 Stirling-Rawdon & District RecreatÍon Centre 12-14-2018 2:28pm Statement of Revenue and Expenditures Pagê I Orìginal Budget ForArena (0) For the Fiscal Period 2018-ll Endlng November 30, 2018

P¡evious YTDI Prevlous Account Number Budsei

Revenues 0-400 lce Rentâls $ 170,000.00 $ 101,391.06 $ 170,000.00 $ 149,272.92 12.'19% 0401 lce Family/Pub Skate 2,500.00 1,488.50 2,500.00 2,298.51 8.06% G4{12 Surface 4,000.00 3,526.49 4,000.00 3,591.00 10.230/o 0.¿103 Hall 0.00 0.00 0.00 0.00 0.00% 0-404 Canteen 4,200.00 3,600,00 4,200.00 3,078.00 26.71% 0-405 Curllng Club 25,000.00 22,437.55 25,000.00 23,946.75 4.21% 0406 Room Rental 4,960.00 5,560.00 5,060.00 3,959.45 21.75Ò/o :.:,o:Ao7 ' sþn Rental 10,000.00 8,040.73 10,000.00 9,527.08 4.73o/o 0.408 SkateSharyener õ00.00 0.00 5æ.00 500.00 0.00% 0409 Phone Reoaipts 791.00 791.O0 791.00 791.00 0.OOo/o 0-410 Miscellaneous - RINC Grant 0.00 0.00 0.00 0.00 0.00% 0:411 Llons Club 650.00 0.00 500.00 0.00 100.00% 0-412 Municipal Contdbutions 200,449.00 1 55,347.98 220,199.00 220,198.99 0.007o 0-413 Investrnent lncome 500.00 790.75 500.00 2,015.53 (3æ,1r%) 0-414 Donations 1,700.00 10,754.96 1,700.00 150.æ 91.18% '!-4f 5 Vlllage Loans 0.00 0,00 0,00 0.00 0.00% i-416 Surplus Previous Year 8,900.00 0.00 0,00 0.00 0.00% 0-417 lnsurance Proceeds 0.00 0.00 0.00 0.00 0.00% 0-418 Pepsi Revenue 0.00 0.00 0.00 0.00 0.00% 0-419 Contributions from Reserve 0.00 0.00 0.00 0.00 0.00% Total Arena Revenues $ 150.00 $ 319,729.02 $ 444,950.00 $ 41Ð,929.23 ã.760/o

Expenditures 0-500 General Admînistration $ 1,000.00 $ 266.61 $ 1,000.00 $ 252.64 74.74Vo 0-501 Payroll 155,000.00 140,825.16 158,000.00 152,366.35 3.57o/o 0-502 Hydro 135,000.00 10'1,353.65 125,000.00 76,081.30 39.13o/o 0-503 Propane 3,200.00 2,636.47 3,500.00 1,971.86 43.660/o '74.11 0-504 CleaningSupplles 3,000.00 142.56 2,000.00 96.29o/o 0-505 Maintenance 40,000.00 32,622.31 40,000.00 40,473.09 (1.18%) 0.r506 Æarm System Mtce. 700.00 693,00 700.00 693.00 1.00% 0j507 Union Gas/Unlon Ënergy 7,000.00 6,58S.56 8,000.00 6,A22.o2 17.22% olsoB Miscellaneous 0,00 0.00 0.00 0.00 0.007o 0i50s Snow Remwal 2,500.00 2,395.00 4,500.00 3,534.95 21.45% 0.00% 0'1510 Specials 0.00 0.00 0.00 0.00 1 Capital Expenditures 11,000.00 18,937.69 0.00 0.00 0,00% 2 lnsurance 17,000.00 16,626.60 17,000.00 19,050.86 (12.06Va1 3 Cable 800.00 692.50 800.00 521.39 34.83o/o 4 Working Capltal Reserve 50,000.00 0.00 75,000.00 0.00 100.00o/o 5 Loan Payments 0.00 0.00 0.00 0.00 0.00% 6 UncolleotableExpense 0.00 0.00 0.00 0.00 0.00o/o ,i 0.00 0.007o 7 Dsficlt from Previot¡s Year 0.00 0.00 0.00 |l¡¡Iilll'-'',| I Fepsi Expense 0.00 0.00 0.00 0.00 0.00% 't'i i 765.08 s6,24% 9 Phone 1,200.00 741.50 1,200.00 (102.0oo/", 0-520 Audit 2,500,00 0.00 2,500.00 5,050.00 (5.ee%) 0:521 Training 500.00 375.00 1,s00.00 1,589.79 (11.t4YoI 0-522 WaterÆewer 3,500.00 3,818.17 4,000.00 4,469.75 (49.77To1 0-523 Membershipt/Licencing 250.00 249.31 250.00 374,42 Sttrting-Rawdon & District Recrcatlon Centre Pagø 2 ,2-'t+20'18 2:28Pm Statement of Revenue and Expendltures Oûglna, Budgøt ForArcna (o) Forthe FÍscal Period 20'18'11 Endtng Novembor30, 2018

Previous YTDI Previous AIrnuall YTDI Remaining Actuall BudgBt% Aceount Number auooetl Budgetl 2Ð.45o/o Total fuena Expenditures $ 150.00 $ $ 444,950.00 $ 313'890.ô1 0.00 105,438.ô2 0.00% Arsna Excess of Revenues Over Expendltures $ o.o0 $ (rã,?36.07) I I SttrlÍng-Rawdon & District Recreatíon Øntre Page 3 12-'t+20l8 2:28W Statement of Revenue and ExpendÎtures Orlglnal Budget

For tfiø Fßcal Perlod zÙlï'l1 Endíng Novenber 30, 2018 Annuali YTDI Remainlng i\c!!qa!L Account Numbe¡ suosed Actuall Budgerl lPgqæ!%

444,050.00 $ 419,329.23 5,78o/o Total Revenues $ 434160.00 $ 3{3,729.02 $ 444950.00 $ 3t3,890.61 29.45Yo Total Expenditures $ 4:14150.00 $ 328,965.00 $ (15,236.07) 0.00 $ 10ã,418.62 0.00% Totat Excess of Renenues Over Expendllurcs $ 0.00 $ $ tt-æ-2t1ù i2:t9pm Stirling-Rawdon & District Recreaúrbn Centre Page I AlP Preliminary Cheque Run (Cou neíl Approval Report) Nntt nkr &tt,aût { l¡ruhtts Vendor lnvoiceNumber flate Descr¡ption Due Date Invoice Amt Approrred Amtl Account Number Aêcount Descrlption Budgeted $l fro Balance 2E Coll¡ns Bârroì¡.,272 Charlotte St., Petêrborough, ON, KgJ 2V4 75674 I I -2S1 8 HST - Federal 'l l -29-1 I $127.50 $127.50 0-200 GST payable $0.00 $'1,901.2r 7æ74 l1¿S-18 HST - Provindal 11-29-19 $204.00 $204.00 0-200 GST payable $o.oo $1,90r.21 75674 11-29-18 Audtt 11-2s-18 $2,550.00 $2,550.00 G520 Aud¡t $2,s00.00 $o.oo

$2,EE1.50 62 Goldsmith Saw, 7174 County Rd. '18, Spencervitle, Olrl, KOE lX() 582A7 11¿9-18 HST - Federal 11-29-lS s4.13 $4.13 &200 GST payable 00.00 $1,e01.21 582e7 11-29-18 HST- P¡ovincial 11-29-1A $o.eo $6.60 G200 GST payable $o.oo $1,901-21 58287 11-29-18 Maintenance 11-29-18 $82.50 $82.50 &505 Maintenance $40,000.00 $1.087.0r $93,23 19 Hydro One Networks lnc., P.O. Box4102 STN A" Toronto, ON, MSì,tr BL3 Nov 23, 2018 11-2S18 HST - Federal 1i-29-18 $80261 $807.61 0¿00 GST payable $0.00 s1,901.21 Nov 23,2018 11-2$'18 HST - Provincial i1-29-18 81,292.16 $1,292.16 0-200 GST payable $0.00 $1,901.21 Nov23,2018 11-2$18 Hydrc 11-29-18 $'16,r52.10 $16,'152.10 0-502 Hydrc $r25,000.00 $65,070.80 $18,251.87 l5 Moira Glass-trliror Ltd.,314 Plnnacle St¡eet, Bellenille, ON, KBN 384 1 505123 11-æ-18 HST - Federal 11-29-18 $15.25 $15.25 0-200 GST payable $0.00 $1,901.21 1505123 11-29-18 HST - Provincial i 1¿$18 $24.40 $24.40 0-æ0 GST payable $0.00 $1,901.21 1505123 1l-29-18 Maintenance 1it$18 $305.00 $305.00 0-t]5 Mainbnance $40,000.00 $1,087.01

$344.65 E4 Praxair Diskibution, P.O. Box 4O0, Station D, Scarboror¡gh, ON, MlR sill 85748928 1l-29-1E l-lST-Provincial 11-29-1A s6.21 $6'21 0-200 G$T payable $0,00 $1,S01.21 85748928 ll-2S-18 HST-Federal 11-29-18 $3.88 $3.88 0-200 GST payable $o,oo $1,s01.21 85990887 1'l-29-18 HST- Federal 11-2S-ig $54.74 t54.74 0-æ0 GST payabte $0.00 $1,s01.21 859S0887 11-2S18 HST-Povincial i1-29-18 $87.60 $87.60 0-æ0 GST payable $0.00 $1,901.2'l 85748928 11-29-18 Maintenance 1l-2$ig s77.64 877.64 0$05 Maintenance $40.000.00 $1,087.01 85gg)887 11-2*18 Maintenance 11-29-18 $r.094.96 $1.0s4.96 0-505 Maintenance $40,000.00 $1,087.0r $r,325.03 I Superior Propane, P,O. box 1900, Thunderbay, ON, pzC 085 2227'1530 11-29-18HST-Federal 1 1-29.18 $8.32 $e.sz 0-200 GST payable $0.00 $r,s01.21 2nV53O 11-29-'|.8 l-lST - Pmvtnctat 1'.!-29-18 $13.30 $13.30 0-200 GST payable $0.00 $1,90r.21 22271530 11-29-18 Propane l1-2$16 $166.30 $166.30 0-503 Propane $3,500.00 $1,694.44 ${87.92 109 Telizon, P.O. Box 62i7, Banie, ON, L4!¡ 4Vl 04451520181106 .11-29-18 HST - Federat 't1-29-18 fiz.37 $2.37 0-æ0 GST payable $0.00 $1,901.21 044515æ181106 1l-2$.18 HST- Prcvincial 11-2918 $3.79 $3.79 0-200 GST payable $0.00 $1,90121 04¡151ti?a-181106 n.47-42 11-2$18 Phme 1',t-2*18 .$qt.qz 0-519 'Phone I $r¿r- 1 8482-34 l',-Zg-2018 12:19pnt Stirling-Rawdon & ÐistrÍct Recreation Centre Paæ2 AlP Prelimínary Cheque Run (Cou ncÍl Approval Report)

Vendor lnvolceNumber Date Description Due Date lnvoice Amtl Apprond Amtl Accoünt Number Account Description Budgebd $l \ÎD Balance $5S58 2 Union Gas Limited, P.O.8ox 2025, Ghatham, ON, Nov27, 2018 11-29-18 HST - Federal 11-?9-18 $35.34 ffi5.34 0-200 GST pa]rãble s0.00 $1,S01.21 Nov27, 2018 11-29-18 HST-Provincial 11-29-18 $56.56 $s6.56 0-200 GST pa¡¡able So.oo $l,901.2r Nov27, 2018 1'l-2918 Union Gas/union Energy 11-29-18 $706.86 $706.86 0-æ7 Union Gas/Union Energy $8,000-00 $2,084.84

$"r98.76

Total Bills To Pay: $23'936.54

( I

3t

lnvû¡ce # Rentål Fee HST GEnd fotãl RéæiDl

evenue OìIstandino: i

SûryJq!tr_llate_ 2æ4 s.266 8t s¿24 6q $3.601.50 23E5 $15.623.8S $2_031,11 $17.655.00 2386 S¿tO2.65 !L52 35 $¡t55.00 2#7 s247.79 $32.21 szao_oû 2388 $/t€4.60 s80_40 $52s.00 23aS $¿ n.60 s60.40 s525 (l0 23sf) $991.15 $128.85 sl _120 00 23S1 s2_164.55 $281.S5 $2.450-¡lo 2302 s4.614.37 $0.00 $4.61¡t 37

Ð2ö,24.11 s3.ûtl.ü6 ¿31 -31622

JUßftmdlnd Rêcãwbles:

52.O¡Lg.3¿ t266.41 $2.31 5.75

SUB TOTAL: $2.0¡19.34 $266_41 $2.31 5.75 TOTAL RECEIVABLES: $¡t0.293.7s s3338-27 s3:t,632"02 crl Bânk Balancé as 0t Dec 31. 2018 S 16¡1.7f1.8?

Bank Belenæ as ôf Dec 31, 20'18 $ 166,122.90

ìssrvÊ Bânk Balance as of tÞc 31, 2018 $2f.615.68

\ Stirling-Rawdon & Distríct Recreation Centre 1 2019 10:41am Statement of Revenue and Expenditures Pagê I Original Budget ForArcna (0) For the Físcal Perìod 201 8-l 2 Ending Decemher 31 , 207 I

PreviousYTDl PreviousYTDl Annuall YTDI Remaining Account Number eucgetl Actuall Bu¿sed ¡ctuail BudEet o/"

Revenues

0-400 lce Rentals $ 170.000.00 $ 120,545.50 $ 170,000.00 $ 163,788.87 3.65% 0-401 lce Famlly/Pub Skate 2,500.00 1,93ô,95 2,500.00 2,373.51 s.06% 0-402 Surface 4,000.00 3,526.49 4,000.00 3,591.00 10,23% 0-403 Hall 0.00 0.00 0.00 0.00 0.00% 0-404 Canteen 4,200.00 4,200.00 4,2ffi.00 3,678.00 12.43% 0-405 Curling Club 25,000.00 25,852.04 25,000.00 27,534.40 (1o.14%' 0-406 Room Rental 4,960.00 4,960.00 5,060.00 5,060.00 0.000/o ù407 Sign Rental 10,000,00 10,183.21 10,000.00 10,364.32 (3.64o/ol 0"¡108 Skate Sharpener 500.00 0.00 500.00 1,000,00 {100.00%) 0-409 Phone Recelpts 791.00 7S1.00 791.00 1,582,00 (100.00o/o) 0410 Miscellaneous - RINC Grant 0.00 0.00 0.00 412.80 0.00% 0-411 Llons Glub 650.00 498,80 500,00 0,00 100.00% 0-412 Municípal Contributlons 200,449.00 155,347.98 220,199.00 220,'t98.99 0.00% 0-413 lnvestñent lnoome 500.00 906.59 500.00 2,308.0ô (361.01%) 0-414 Donations 1,700.00 10,754.56 1,700.00 1,650.00 2.54% 0415 VillageLoans 0.00 0.00 0.00 0.00 0.00% -416 Surplus Previous Year 8,900.00 0.00 0.00 0.00 0,00% 0-417 lnsuranoe P¡oeeeds 0.00 0.00 0.00 0.00 0.00% 0-418 PepsiRevenue 0.00 0.00 0.00 0.00 0.00% 0-419 Contributions from Reserve 0.00 0.00 0.00 0.00 0.00% Total Arena RsvenuEs

Expenditures 0-500 General Administration s 1,000.00 $ 997.19 $ 1,000.00 $ 809.36 19.06% 0-501 Payroll 155,000.00 157,979.61 158,000.00 210,285.84 (33.0e%) 0-502 HydrÖ 135,000.00 101,353.65 125,000.00 76,081.30 39.13% 0-503 Propane 3,200.00 3,130,34 3,500.00 2,387.O4 31.800/0 0-504 CleanlngSupplÌes 3,000.00 '142.56 2,000.00 84.14 95.79o/o 0-505 Maintenance 40,000.00 33,396,38 ¿Í0,000.00 43,452.46 (8.ô3%) 0-506 Alarm Syctem Mtce. 700.00 693.00 700.00 693.00 1.00o/o 0-507 Union Gas/union Energy 7,000.00 6,589.56 8,000.00 6,622.02 17,22% 0-508 Miscellaneous 0.00 0.00 0.00 0.00 0.007o 0-509 Snow Removal 2,500.00 2,395,00 4,500,00 4,174.95 7.22% 0-510 Sp€c¡als 0.00 0.00 0.00 0.00 0.00%

0-511 Capital Expenditures 1 1,000.00 18,937.63 0.00 0.00 0.00o/o 0-512 lnsurance '17,000.00 16,626.60 17,000,00 19,050.86 (12.06%l 0-513 Cable 800.00 692.50 800.00 654.37 18.20o/o 0-514 Working Capital Reserve 50,000.00 0.00 75,000.00 0,00 r00.00% 0-515 Loan Payments 0.00 0.00 0.00 0.00 0.00% È516 UncolleciableExpense 0.00 0,00 0.00 0.00 o.oa% 0-517 Deficit from Previous Year 0.00 0.00 0.00 0.00 0.00% PePsi ExPense 0.00 ' 0.00 :'irr: r 'N,f11P-518 0.00 0,00 0.007o "l519 Phone I,200.00 1,029,07 1,200.00 1,052.41 12.3Ùo/o .-",¡seo Rudit 2,500.00 0.00 2,500,00 5,050.00 (102,00%) 0-521 Training 500.00 376.00 1,500.00 1,589.79 (s.ee%) 0-522 Water/Sewer 3,500.00 3,818,17 4,000.00 4,465.75 (11.74%) 0-523 Memberships/Licencing 250.00 249,31 250.00 374.42 (45.77%) Stirling-Rawdon & DÍstrlct Recreatlon Centre 7-1- .o1o |o:4lam Statement of Revenue and Expendltures Paga 2 Ortginal Budget ForArena (O) For the Flscal Pe¡lod 2Oi E-l 2 Éndìng December 31 , 2Al 8

Previous YTDj Prevtous YTDI Ar¡nuall YTDI Remalnlng rAccount Number Budqed Actudl Budsetl Actuaj Budqet o/o

Total Arena Ëxpenditures $ 150.00 $ 34E405.63 $ 444950,00 $ 376,831.7f ',15.31o/o Arena Excess of Revenues Over Expend¡tures $ o.oo $ (8,902.rr) $ 0.00 $ 66,710,24 0.00% Stirlïng-Rawdon & District Recreation Gentre | ¿Olg 70:17am Statement of Revenuë and Expenditures Pdge 3 Orþlnal Budget

Forthø Fîscal Pørtod 2018-12 Ending DecemberSl, 207E

Previous YTDI Previous YTDI Annuall YfDl Remaining Account Number Budsetj Actuall EudSetl Actuall Eudset %

Total Revenues $ /t34150.00 $ 339,503.52 $ 444,950.00 $ ¡143,54{,95 A32o/o Toúal Expendltures $ ¡fi¡4150.00 $ 348,405,63 $ 44/.,950.00 $ 376,831.71 15.31% Total Excess of Revenues Over Exponditures $ 0.00 $ {8,902.fl) $ 0.00 $ 66,710.24 0.00% l2-21:mts tí:nsant Stirling-Rawdon & Ðistrict Recreation Centre .tä Page I AlP Preliminary Cheque Run (Council Approval Repoñ) N-¿¿¿nt hr.r &"l dôtÍ louclvr Vendo¡ lnvoiceNumber Date DescriSion I Due llate lnvoice Arntl Approræd Amtl Account Number Account Descrlption Budgeted $l YID Batancc 96 108¿11167 Ontarlo lnc., o/a David N. Moore & son Environmental, f 010 Bethel Rd., Rosl¡n, oN, KOK ã0 7'144 12-21-18 HST - Provineial 12-21-18 $4.80 $4.80 0-200 GST payable $0.00 $4,624.46 7144 12-21-18 HST - Fede¡al par18 $3,00 $3.00 0-200 GST payable $0.00 $4.624-46 7144 12-21-18 Maintenance 12-21-18 $60.00 $60.00 0-505 Maintenance $40,000.00 ($2,180.69)

$67.80 22 Gimco Refrigenation, 65 Vllllers St.,. Toronto, ON, msA 3Si 90ô47081 12-21-18 HST - Federal 12^21-18 923.24 ç23.24 G200 GST payâble $0.00 94,624.46 90647081 12-21-18 HST - Prcvincial 12-21-18 $37.18 $37.18 0-n0 GST payable $o.00 94,624.ß 90647081 12-21-18 Maintenance 12-21-18 S,{64.70 $464.70 0-505 Maintenance $40,000.00 ($2,180.6e) $525.12 159 Gintas Ganada Lìmite4 CrO C300S, pO Box 25?2, STN M, CALGARY, AB, 5012416185 12-21-1a HST- Fedsat i2-21-19 $2.98 $2.98 0-200 GST payable $0.00 ï4,fíl4.ß 5012416185 12-21-18 HST- Provincial 12-21-19 64-77 $4.77 0-200 GST payable $0.00 $4,t24.Æ 5012416186 12-21-18 HST - Prcvinciat ,lZ-21-19 $5.42 $s.42 0-200 GST payable $0.00 s4,624.Æ 5012416'186 12-21-18 HST- Federat 1Z-21-iB $3.38 $3.38 È200 GST payable $0.00 $4,624.Æ 5012416'185 12-21-18 Malntenance 12-21-18 $59.57 959.s7 0-505 Maintenance $40,m0.00 ($c,1ao.æ¡ 5012416186 12-21-18 Mãintenance 12-21-18 $67,69 $67.69 0-505 Maintenance $40,000.00 {$2,180.6s) $143.8r 124 Dean, Richard,, ,, 2018 Expenses 12-21-18 HST - Prcvincíal 12Aï18 $1.53 $1.53 0-200 GST payable $0.00 $4,624.46 2018 Expenses 12-21-18 HST - Provincial 12-21-18 $7.43 $7.4s 0-200 GST payable $o.oo $4,624.46 2016 Expense$ 12-21-18 HST- Fedêfât 12-21-18 $0.32 $0.32 0-200 GST papble $0.00 $4,624-46 2018 Expenses 12-21-18 HST - Provincial 12-21-18 $0.52 $0.52 0-200 GST payaÞle $o.oo s4,tz4-46 2018 F:eenses 12-21-18 HST - Federal 12-21-18 $0.50 $0.50 0-200 GST payable $0.00 $4,624.46 2018 Ëxpenses 12-21-15 HST - Prcvínciat 12-21-18 $0.80 $0.80 0-200 GST payable $0.00 $4,624.46 2018 Expenses 12-21-1A HST - Pmvínciât 12-21-18 $5.60 $5.60 0-200 GST payable $0.00 84,624.46 2018 Expenses 12-21-18 HST- Federal 12-21-18 $3.50 $3.50 0-200 GST payaHe $0.00 v,624.46 2018 Expenses 12-21-1A HST- Federal 12-21-18 $0.96 $0.s6 0-200 GST pa¡¡able $0.00 ç4,624.Æ 2018 Expenses 12-2'l-'18 HST- Federal 12-21-18 $4.64 $4.64 0-200 GST payable $0.00 $4,624.46 2018 Expenses 12-21-18 HST - Federat 12-21-18 $10.86 $10.86 0-200 GST payable $0.00 $4,æ4.46 2018 Expenses 12-21-1A HST - provincial 12-n-1A $17.37 $17.37 0-200 GST payable $0.00 $4,624.48 2018 Expenses 12-2'l-18 Domain 12-21-18 $12.99 $12.99 0-500 General Admlnlstrât¡on $l,o00.oo $747.36 2018 Expenses '12-21-18 Remote computer access 12-21-18 $52.15 $52.r5 0-500 General Adm inistration $1,000.00 $747-36 201E Expenses 12-21-18 Mileage 12-21-18 $217.16 $21 7.16 0-500 @neral Administration $1,000.00 $747.36 2018 Expenses 12-21-1A Website 12-21-1A $155.,+0 $f 55.40 0-500 General Admlnistration $1,OO0.00 ç747.36 2018 Ëxpenses 12-21-1A Stamps 12-21-18 $1s.15 $19.15 0-500 General Adminîstration $1,000.00 s747.36 2018 Expenses 12-21-18 Paper, planner, markers 12-2't-18 $92.87 $92.87 0.500 General Administratíon $1,000.00 ç747.36 2018 Expenses 12-21-18 Cleaning Supplies 12-21-18 $10.0s $10.03 G'504 Cleaning Supplies $2,000.00 $1,925.89 2018 çnses 12-21-18 Hetmet - 46€.99 ?r 12-21-18 $69.99 0.s05 Maintenance '.r. ($2,180.6e) ( $40,00 l2-21-m18 'll:ûfiam Stirling'ftswdon & District Ræreation Centre Page 2 NP Pr.eliminary Cheque Run (CouncÍt Apprcval Report)

Vendor lnvoicaNumber Date Descrlptlon Due Date Invoiee Arntl Approved Amtl Account l,lumbér Account Descripion Budgeted $l YID Balance 2018 Erçenses '12-21-18 Fax s¡itch 12-21-18 $55.00 $55.00 G505 Ma¡ntênance s40,c)æ.00 ($2,r80.69) 2018 Expenses 12-21-18 Sw¡tch 12-21-18 $6.49 $6.4s G505 Maintenance $40,000.00 ($2,180.69) 2018 Expenses 12-21-18 Cell Phone Allq¡ance 12-21-18 $2¡{0.00 $240.00 $519 Phone $1.200.00 ç434-52 $985.26 177. Lekker Slgns & Graphics, 400 ïìlest F.ont St, Building ?, Stirling, ON, KOK gEO ,l 4044 12-21-18 HST - Provinciat 2-21-1A $2,00 ().200 $2.00 GST payabte s0.00 $4,624,46 4048 12-21-18 HST- Federal .12-21-19 $1.25 $1.25 &200 GST payable $0.o0 84,624.46 4048 12-21-18 Maintenance 12-21-19 $25.00 $25.00 &505 Maintenance $40,000.00 ($2,r80.6s) 928-25 170 Lyman's Landscaping, PO Box 153, Stirling, ON, Kl}K 3E0 1706 12-21-1A HST - Provinc¡al 12-21-18 $5r.20 $5f .20 0-200 GST payable $o.oo $4,624.46 1706 12-21-18 HST - Federat 12-21-18 $32^00 $32.00 0-200 GST payable $0,00 1706 64,t24.46 12-21-18 Snor¡ Removal 12-21-18 $640.00 $6¿+0.00 0-509 Snor Remoræl $4,500.00 $965.05 $723.20 24 Nat¡ona¡ san¡tation and supply company Lim¡ted, 771 webber Avenuê, peterborough, oN, KgJ gN3 37618i2 12-21-18 HST - Provincia¡ 12-21-18 g21.18 $2i..l8 0-200 GST payable 90.00 84,624.46 376182 12-21-18 HST - Federat p_21_18 $13.24 ç1g.24 0-200 GST payable $0.00 84,624.46 376318 12-21-'18 HST - Provinciat 12-21-18 giS.SB $1S.S8 0-200 GST payable $0.00 $4,624.4ô 376318 12-21-18 HST - Federat 1z-21-1A $9.99 $9.g3 0-200 GST payable $0.00 $4,624.46 376't82 12-21-18 Maintenance 12-21-19 $264.76 $264.76 0-505 Maintenance $40,000.00 ($2,180.69) 376318 12-21-18 Maintenance n-21_19 $198.52 $198.57 0-505 Maintenance $40,000.00 ($2,180.6s) s523.50 I Superior Propane, P.O. box 1g00, Thunderbay, ON, pZC OBs 22486153 12-21-'IAHST-Federat 12-21-18 i7.27 s7.n 0-æ0 GST payable $0.00 $4624.46 22486153 12-21-18 HST- Provincial 12-21-19 1.63 $1 $11.63 0-a)0 GST payable $o.00 94,624.46 22486'153 12-21.,t8 Propane 12-21-18 $14s.37 $145.37 0-503 Propane $3,500.00 $1,258.33 $r64.27 109 Telizon, P.O. Box GÍ:L7,Blanae, ON, L4M 4Vi 04451520181206 12-21-18 HST - Federat 12-21-'18 $2.37 92.37 0-200 GST payabte $0.00 $4.624.46 04/4¡51520ß1æ6 12-21-18 HST - provinciat 12-21-18 $3.78 s3.78 0-200 GST payable $0.00 $4,624.46 044515201A1206'12-21-18 Phone 12-21-1A $47.33 ï47.33 0-519 Phone $r,200.00 ç434.s2 $ã3.48

Total Bills To Pay: $3,2't4.75 1242ü8 1l:18am Stirling-Rawdon & Dìstriet Recreation Cenfre Page I NP Preliminary Cheque Run (Council Approval Report) htc

$r,?87.98 13 Gogeco, Gogeco Paymont Centre, p O Bor 4613 Stn.â! Toronto, ON, lìísW 0E3 l'10033751308 1244-1A HST- Federat 12-O4-1A $9.25 $3.25 0-200 GST payable $0.00 s+,654.97 110033751308 1244-18 HST - Provinciat 12-O+1A $S.20 $5-20 0-200 GST payable $0.00 $4,654.97 110034353427 12{,4-18 HST-Federat 12-04-19 $9.40 53.,10 G200 GST payable $0.00 $4,654.S7 110034353427 12-04-18 HST - Provinoial 1Z,A+19 $5.,14 $5.44 0.200 GST payable $0.00 $4,654.e7 110033751308 12-04-18 Cable 1Z{,+1A $64.99 $64.99 0-513 Cable $800.00 $27E.61 1100¿43534.27 124418 Cable 12-O+js $67.99 $67.99 0-513 Cable $800.00 $278.61

$150.27 152 D&M Plumbing Heating & Refrigeration, P.O. Box lZ9, Foxboro, Ot{, K(lK 280 5989 124+'18 HST - Provinc'al 1Z-0+'tB $9.14 $9.14 0-200 GST payable $0.00 $4,654.97 5989 124+18 HST- ,tZ4+18 Federal fi5.72 $s.72 0-200 GST payable $0.00 $4,654.97 5989 12-0+18 Maintenance 1244-18 $114.99 $114.33 0-505 Maintenanee $40,000.00 ($473.0e)

$129.r9 43 R&S Home Hardtrrare, 9 Tuftsville Rd., Unit d Stirling, ON, KOK OEO Nov2018Sbnt 124+18 HST-Federal 12-04-18 $0.55 $0.55 û-200 GST payable $o.oo $4,654.97 Nov 2018 Sbnt 124+18 HST - Provincial tZ-04-18 $0.88 $0.88 e,200 GST payable $0.00 $4,6s4.97 Nov 2018 124+18 Stnt Maintenance lZ04-18 $10.99 $10.9S &505 Maintenance $40,000,00 ($473.0S)

912.42 I Superior Propane, P.O, box 1900, Thunderbay, ON, p?C 085 218¿15{t19 124+18 HST - Federat 12-A+18 S6.22 $6.22 0-200 GST payable $0.00 $4,654.97 21845519 124.+18 HST - P¡ovíncial 12.0'+18 $9.9s $9.95 0-200 GST payable $o.oo $4,654.97 22083579 12-04-18 HST-Federat 12-a+18 97.27 97.27 0-200 GST payable 9o.oo $4,ô54.97 2208&t79 1244-18 HST - Provincial 124+18 $11.63 $11.63 û-200 GST payable So.oo $4,6s4.S7 21845519 12-04-18 Propane 124+18 ç124.44 û124.44 0-503 Propane $3,500.00 fi1,528.14 22043579 '12-04-18 Propane 1210+'18 $145.37 $1,05.37 0-503 Propane $3,500.00 ç1,528.14 $304.88 Total Bills To Pay: $2,384,74rc-

I MINUTES STIRLING-RA\ryDON A¡[I} DISTRICT ARTNA BOARI) MEETING HELD ON MARCH 19, 2tl9

Members Present: Greg Oliver Keith Reid Bob Sandison, Chair David Bra¡rdt John Rock Mike Kerby

Members Absent: Jamie O'Shea

Also Present: Richard Dean, Atena Manager

The Chair called the meeting to order

MOTION #01

Moved by David Brandt and seconded by Keith Reid that the Arena Board meeting agenda for March 79,2019 be adopted as circulated. Carried.

MINUTES

MOTION #02

Moved by Keith Reid and seconded by David Brandt that the minutes of the meeting of January 29,2A19 be approved. Carried.

TREASURER'S REPORT

MOTION #03.

Moved by John Rock and seconded by Mike Kerby that the payment of the accounts in the amount of $64,146.78 be approved as follows:

January 7,2019 24,76t.r3 January 22,2019 782.15 January 31,2019 18,855.81 February 20,2019 3,',176.07 February 28,2019 15,97r.62

TOTAL _ffiffJ8

and further th¿t the Treasurer's Report be accepted with correction on statement of revenue and expenditures water/sewer for next meeting. Canied. -2- Arena Board March 19.2019

MANAGER'S BBPORT

It was established that the maintenance of the new elevator when installed is the responsibility of the Lion's Club and it is addressed in the rental agreement.

Roof project out for quotes, prices will be ready for April meeting.

It was the consensus of the Committee to keep ice in for the potential fifth game for the novices March 30th.

MOTTON #04

Moved by Mike Kerby and seconded by David Brandt that the Manager's Report be accepted as presented. Carricd.

NEW BUSINESS

MOTION #05

Moved by Keith Reid and seconded by John Rock to aceept the 2019 budget as presented.

ADJOURNMENT

MOTION #06

Moved by David Brandt and seconded by Keith Reid to adjourn rneeting and to set the next meeting date of April 16,2019 at 6:30 p.m. at the Arena. Peflod End¡nq Jan 3l.20fg

Accounb Receivsble lnvolcê # RsnblEee HST Gränd fôtal

2395 s774.31 $100-46 $875.00 SUMHA 23S6 $11.646-C) sl.5f4_r0 $r3.rô1-00 2397 $eez.æ 9517-OO S¡f-4f14 Oll 2398 $:tt,g.74 s40-26 s350.00 SÌ- 816 23SS $4€4,60 s60.40 s525 00 2¡ll]0 $,{64.60 s60.40 $525.00 2û1 $7¿Uì.36 SqG ê¿ $840.00 240.2 $r,734.51 ü225.4S $1.960.00 lino Club 2¿lO3 $4.179.¿18 lßo $4.r79.¿t8

¡24,294.53 ¡2.614.9s $2õ.S09-44

ecet\ÞDles:

$1.303.r0 ßtas ¿ô s1.472.50 2389 s464.60 $60.¡10 s525.00

ÏOTAL: $r,767.70 s229.80 $1,997-s0 ÍOTAL RECEIVABLES: s26.0ô2¿3 12'a44.75 s28.906.98

GIL Bank Balance 3 154.419.13

Bank Balancs ¡ 173.s6s.88

Resene Bänk Bálence âs of Jan 31. 201Ð $21.61s.68

{ li i {- Sttrltng-Rawdon & District Rec¡eatlon Centre 2-14-2015 2:35pn Statement of Revenue dnd Expenditures Page I Ortginal Budget For Arena (0) Forthè Flscal Peñod 20't9-1 Endíng January 37, mlÐ

Previous YTDI Previous YTDI Annuall YÏD Remainlng Number euooetl nctu.ll audserl Actual

Revenues 0-400 lce Rentals $ 170,000,00 $ 2,486.63 $ 0.00 $ 41,479.65 0.00% 0-40'l lce Family/Pub Skate 2,500.00 (525.00) 0.00 75.00 0.00% 0-402 Surface 4,000.00 0.00 0.00 0.00 0.00% 0-403 Hall 0.00 0.00 o.00 0.00 0.00% 0-404 Canteen 4,200.00 600.00 0.00 600.00 0.o0% 0-405 Curling Club 25,000.00 4,130.38 0.00 4,614.37 0.00% 0-406 Room Rental 5,060.00 0,00 0.00 0.00 0.o0% 0-407 Sign Rental 10,000.00 (1,128.10) 0.00 671.24 0.00% 0408 Skate Sharpener 500.00 5'00.00 0.00 0,00 0.00% 0-409 Phone Recdpts 791.00 791.00 0.00 0.00 0.00% 0-410 Miscellaneous - RINC Grant 0.00 0.00 0.00 0.00 0,00% (l41 I Lions Club 500.00 0,00 0.00 0.00 0.00% 0-412 Municipal Contribulions 220,'199.00 45,100.00 0.00 0.00 0.00% 0-413 lnvestment lncome 500.00 123.80 0.00 315.61 0.00% 0-4'14 Donations 1,700.00 0.00 0.00 0.00 0.00% 0-415 Village Loans 0.00 0.00 0.00 0.00 0.00% 0-416 Surplus Previous Year 0.00 0,00 0.00 0.00 0.00% 0-417 lnsuranceProceeds 0.00 0.00 0.00 0^00 0.00% 0-418 PepsiRevenue 0.00 0.00 0.00 0.00 0.00% 0-419 Contributions from Reserve 0.00 0.00 0.00 0.00 0.o0% Tolel Arena Revcnues $ /144,950.00 $ 52,078.77 $ 0.00 $ 47,76â.8t 0.0o%

Expenditures 0-500 General Admlnistration $ 1,000,00 $ 0.00 $ 0,00 $ 0.00 0.00% 0-501 Payroll 158,000.00 14,440.59 0.00 14,367.09 O,OOa/" 0-502 Hydro 125,000.00 14,782.12 0.00 15,143.18 0.00% 0-503 Propane 3,500.00 308.61 0.00 145.85 0,000/o 0-504 CleaningSupplies 2,000.00 0.00 0.00 0.00 0.00o/o I 0-505 Maintenance 40,000.00 965.37 0.00 29.7ø 0.00% O-doo Rlarm System Mtce, 700.00 693.00 0.00 753.00 0.00o/o o-$oz union Gaslunion Energy 8,000.00 1,408.37 0.00 1,144.79 0.00% 0-508 Miscellaneous 0.00 0.00 0.00 0.00 0.00o/o 0-509 SnowRemoval 4,s00.00 0.00 0.00 0.00 0.00% 0-510 Specials 0,00 0.00 0.00 0.00 o.Qoo/o 0-511 Caplhl Expenditures 0.00 0.00 0.00 0.00 0,00% . 0-512 lnsurance 17.000.00 0.00 0.00 0.00 0.00% 0-Ç13 Cable 800.00 64.99 0-00 67.S9 o.oo% 0-{i14 Working Capltal Ræerve 75,000.00 0.00 0.00 0.00 a.M% 0-ti15 Loan Paynents 0.00 0.00 0.00 0.00 0.00% 0-ti16 Uncollectable Expense 0.00 0.00 0.00 0.00 0.00% *11ìF p+i i17 Deficitfmm Previous Year 0.00 0.00 0.00 0.00 0.00% |lltlgl lo,r;18 Pepsl Expense 0.00 0.00 0.00 0.00 O,O0o/a 1,200.00 47.44 0.00 47.33 O.QOo/o 4:t ;19 Phonê 0=t i20 Audit 2,500,00 0.00 0.00 0.00 o.oo% 0-ti21 Trainlng 1,500,00 0.00 0.00 0.00 0.00% 0-522 Water/Sewer 4,000.00 1,250.01 0.00 1,970.1 I 0.00% Stlrltng-Rawdon & DÍstrict Recreatlon Gentre 2-itl-2019 2:9tipm Statement af Revenue and Expenditures Page 2 Orþlnal Budgøt For Arena (O) For thø Hsaal Perlod z0tg-l Enclìng January 3l 2079 ' Prevlous YTDI Previous YTDI nnnuall YTD Rema¡n¡ng Number au¿setl A*uall Budgetf Actual

0S23 ttiemberehips/Licencing 250.00 261.9¿ 0.00 421.52 0.00% Total Arena Expond¡tures $ 444,950.00 $ 94,222A2 8 0.00 $ 34,091.02 0.00%

Arena Excess of Revenues Over Eltpenditures $ 0.00 $ 17,856.35 s 0.00 $ 13,664,85 O-0Oo/" Stirling-Rawdon & District Recreatlon Centre 2-14-2019 2:35pm Statement of Revenue and Expendltures P¿ge 3 OrlgÍnal Budget

For ûe FÍscal Per¡od 20'19-l É,ndÎng January 37' 2,A79

Previous YTD[ Prevfous YTD Annuall YTD Remainlng Buds€tl Actual Budgetl Actual

Total Revenues $ 444,*50.00 $ 52,078.77 $ 0.00 $ 47,755.¿7 0.00% Total Expenditures $ 444,950.00 $ 34,222.42 $ 0.00 $ 34,091.02 0.00% Total Ëxcess of Revenues Over Expenditures $ 0.00 $ 17,856.35 $ 0.00 $ 13,664.85 0.00% I -'l ! j J -3 /4'*' t41-m,Í9 9:5'fanÉ Sti rlÍ ng-Rawdon & Di str(-\Recreation \ ':- Centre Page I NP Preliminary uheque Run (Couneíl Approval Report) -hn*r"63l, áol rr',1 mcturs Vendor lnvoiceNumber Date Descr¡ptlon Due Date lwoice Àntl Approved Amtl Account Number Account llescription Budgeted $l YTD Balance 63 Bardon Supplles Lim¡ted, Box 1023, Belleville, ON, K8N 586 c021316 01-31-19 HST - Prcvinciat 01-31-19 $2.38 $2.38 0-2ü) GST payable $o.oo $60.74 c021316 01-31-19 HST - Federat 01-?1-1S $1.4s $1.49 0-200 GST payable $0.00 $60.74 c02f316 01-31-19 Maintenance 01€1-19 $2S.76 $29.76 0-505 Maintenance $0.00 $0.00

$33.63 {3 Gogeco, Côgeco Pay,ment Centfê, p O Box 4613 Stn A, Tofonto, ON, frl5w oEg 110035578737 0l-31-,l9 HST - Federat 01€1_19 s3.40 $3.40 0-200 GST pâyâble $0,00 s60.74 110035578737 0l-31-19 HST-Provinciat o1-A1-,19 $5.44 $5.44 o-200 GST payable So.oo s€0.74 110035578737 01-31-19 Cabte 01-31_19 $67.99 $67.99 0-513 Cable $0-00 $0-00 $76.83 p.O. l9 Hydro One Neturofts lnc., Box 4102 STN A, loronto, ON, nf,SW 3Lo Jan24,2O19 01-31-f 9 HST - prcvincial Oi_g1_19 $1,211,46 $1,211.46 0-200 GST payable $o.oo $60.74 Jan24,2019 01-01-19 HST - Federal fi_31_1g $757.16 $757.16 0-200 GST payable $o.oo $60.74 Jan24,2O'19 01-31-19 Hydno 01_31_19 $15,143.18 $l s,143.18 0-502 Hydro $0.00 $0.00 $l¿lrr.80 35 O¡¡t, Rec, Fac. Assoc. tnc., 1 Concorde Gate, Suite 102, Toronto, ON, MOC AN6 24272 01-31-19 HST - Provinciat 61_g.t_19 912.40 6't2.40 0-200 GST payable $o.oo $ô0.74 24272 01-31-19 HST- Federat 01_31_19 $7.7S $7.75 0-200 GST payable $0.00 $60,74 24272 01-31-19 Memberships/Licencing O1_91_1S $155.00 $1õ5.00 0-523 ftilemberships/Li cencing $Û.oo ($266.S2) sf75.l5 I Superior Propane, p.O. box 1900, lhunderba¡ ON, pZG 0BS 23196549 01-31-19 HST-Federat 01-3't-19 $7.2s $7.29 0-200 GST payable provincial $o.00 $60.74 23'1S6549 01-3i-19 HST - 01-31-19 sr 1.67 $1r.67 0-200 GST payable $0.00 $60.74 23196549 01-31-19 Propane 01-31-19 $1,ts.85 $145.85 0-503 Propane $0.00 $0.00

$f €4,8t 2 Union Gas Llm¡bd, p.O. Box 2025, G-hatham, ON, Jan28,2019 01-A1-19 HST-Federal 01-31-19 957.24 fi57.24 0-200 GST pa¡¡able $0.00 $60.74 Jan 28, 2019 0l-91-19 HST - provincial 01-31-19 Sgl.56 $91.56 0-200 GST payable Jan $o.oo $60.74 28, 2019 0'l-31-19 Union Gas/lJnion Ënergy 01-31-19 $1,14d'.79 $'t,144.t9 0-507 Union GaslUnion Energy $0.00 s0.00 $1"293.s9 Total B¡lls To Pay: =€F$18,855.81

{ l.n-Ul| tt:2tun StÍrling-Rawdon I & Disfricf filecreafío n Centre Page I NF PrelÍminary Cheque Run il (huncitApprovat Repoft) ,j nnUUt âuq ,l oucfutu Vendor *Åte¿, InvoiceNumbEr Date Due Date lnvoiceA¡¡rtl npproveO.lmf Äocount Numbe¡ nccount Budseted YTD n, Gimco Retigeralion, 65 Villlerc SL,, Toronto, ON, M5A gsl I $ 90ô51093 01-22-19 HST - Prcvincial 01-22-15 $27.33 $27.33 0¿00 GST pa¡¿able 9065lOSt 01-22-19 HST - Federal $0.00 $5,356.63 01-2-19 $17.08 $17.0S 0-200 GST payable s0ô61093 01-22-19 Mainbnance $0.00 $5,356.63 01-22-1s $341.62 $341.62 0-505 Ma¡ntenancÊ $40,000.00 ($ô,722.88) $386.03 ,liì R&S Ho.me Hardwarc,9 Tufrsville Rd., UnitA Stirling, ON, KûKgEO Dec2018 Stnt 01-22-1S HST - provinciat g 1r22_1g $3.67 $3.6"/ 0-200 GST payable Dec2018stmt 01-22-19 HST-Federal $0,00 $5,356.63 O1*Z2-1g $2.30 $2.30 $200 GST payable Deo2O18 Stmt 01-22-19 Matntenance $0.00 $5,356.63 OlAZ4g $45.93 $45.93 ù505 Maintenance $40,000.00 ($6.722.84) $5r.90 6 Socan,4l Vallèybrook Drive, Toronto, ON, llll3B 2SG 8761136 01-22-19 HST - Provincial a1-2?-19 $8.s5 $8.S5 G.200 GST payable $0.00 8761136 01-22-19 HST - Federal 01-22-19 $118.04 $5.60 $5.60 G200 GST payable 8761136 01 -22-1 MembershiplLicencin $0.00 $118.04 I g 01-22-19 $111.92 r1.92 $1 0*523 Ivbmberchipslucenc¡ng $0.00 ($155.00) $126.47 p.O. I Superior Propane, box 1g00, Thunderbay, ON, pZC 085 pmvinciat 2293?203 AL22-15 HST - a1-22-19 $11,63 $11.63 0-200 GST payable ?2S322O3 01-22-19 HST - Federal $0.00 $5,356.63 01-22-19 $7.27 W.27 o.200 GST payable propane $0.00 $5,356.63 22532209 01-22-19 01-22-19 $1i15.37 $1,15.37 0-503 Propane $3,500.00 $967.59 $r64.27 109 Telizon, P.O- Box 622, Barie, ON, lÁìn.4ltt 04451520190100 01-22-19 F|ST - pfovinotat o't-2-19 S3.78 $3.78 G,200 GST payable 04451520190106 0l-22-1S HST - Federal $0-00 $118.04 01-%-ts $2.37 $2.37 0-200 GST payablÊ 04451520190106 01-æ-19 phone so.00 $118.04 01-22-19 $4¿33 $47.33 0-5ls Phone $0.00 $0.00 $53.48

Toúal Bills To Pay: $782.15 l- 1-7-WiC lt:osa^ Etirling:ft¿wdon & District Recreation Centre Wè2 AlP Prelimínary Cheque Run (Council Approval Report)

Vendor lnvoiceNumber Date Descriptbn Due Date lnvoice Amtl Approved Arntl Account Number Àccount Description Budgeted $l I'TD Batancc

$150.00 30 State Chemical Ltd., 0935 Þavand Drive, Mississauga, ON, L5T lls 900800487 01-07-19 HST-Federal O1-OZ-ig $e0.80 $s0.80 0-200 GST pyable $o.oo $4,S4.99 900800487 01-07-lS HST - Provincial O1OZ-lg $145.28 $145.28 0-200 GST payable $o.oo $4,984.99 01-07-19 900800487 Maintenance O1Ð7-1S $1,81ô.00 $1.816.00 0-505 Maintenance $40,000.00 ($3,,t52.,1ô)

$2,052,08 E Superior Propane, P.O. box 1900, Thunderbay, ON, PZC OBs 22732255 01-07-19 HST- Federal 0r-07-19 6t.27 tt.zz 0-200 GST payable $0.00 $4,934.99 22732255 O'l-07-19 HST - Provindal 0'!-07-19 $11.63 $11.63 0-200 GST payable s0.00 $4,934.99 22732255 0l-07-19 Propane 0147-19 $145.37 $145.37 0-503 Propane $3,500.00 $1,112.96 $164.27 2 Union Gas L¡m¡ted, P,O. Box 2025, Chatham, ON, Dec28,2018 01-07-19 HSf - Federal 0147-19 $3s.45 $39.45 0-200 GST payable $0¡o $4,e34.9S Dsc28, 2018 01-07-19.HST - Provinoial 0l-07-19 $63.1 1 $63.1r 0-200 GST payable $0.00 $4.934.ee Dec 28, 2018 01-07-19 Union GaJUníon Energy 0l-07-19 $788.Sr $788.93 0-507 Union Ces/Union Energy $8,000.00 $1,37298

$E91.49 Total Bills To Pay: :#e4,761.13

( 1-7-2OIC lfrOiam Stirlíng-Rawdan & District Recreatian Centre Page I A/P Preliminary Cheque Run (Council Approval Report) J*0,¡ 1, åntq ,{our[uro Vendor

Date Descf¡pt¡on Due Date lnvolce Amtl Approved Alnl Account Number Account DescrÍption Budgeted YTD 96 1684567 Ontario Inc., ola David N. Moore & Son Environmental, 1010 Bethel Rd., Rostin, ON, KOK 2y0 7149 0147-19 HST - Provincial 01-07-19 $6.00 $6-00 0-200 GST payable 7't49 0'l{7-19 HST- Federal $o.00 $4,934.99 01-07-19 s3.75 $3.75 0-200 GST payable 7145 01-07-1S Maintenance $0,00 $4,934.9e 01-07-19 $75.00 $75.00 0-505 Maintenance s40,000.00 ($3,452,46) $E4,7s 5 Alarm Systems,260 Adam Street, Bellevilb, ON, KEN 585 0000555803 01-07-19 HST- Federal 01-07-rs $37.65 $37.ô5 (Þ200 GST payable 0000555803 01-07-19 provlndat $o.00 $0.00 HST - 01-07-19 s60.24 $60.24 0-ä0 GST pa¡¡able $0.00 0000555803 01-07-19 Alarm Systern Mtce. $0.00 0'l-07-19 $753.00 $753.00 0-506 Alarm System Mtce. $0.00 $0.00 $850.89 22 Clmco Refrigerat¡,on, 65 Vi¡ti€rs St.,, Toronto, ON, MSA 3S1 90649337 01-02-19 HST- Federat 01-07-19 $68.97 $68.97 0-200 GST payable 90649337 01{Z-19 HST- provinclal $0.00 M,s34.9e 01{7-1S $110.37 $110.37 G200 GST payable 90649337 01-07-i9 Ma¡ntenânce $0.00 $4,Sû4.99 01{)7-19 s1,379-42 81,379.42 0-505 Maintenance $40,000-00 ($3,,f52.46) $1,558.76 13 Cogeco, Cogeco payment p Centre, O Box ¡t613 Stn A Toronto, ON, MSW OEa 110034991799 0l-07-19 HST - Federat 01_07_19 $3.40 $3.40 0-200 GST payable '110034991799 01-07-19 HST-provinciat $0.00 $4,934.S9 01_02_19 $5.44 $5.44 0-200 GST payable 110034991799 01-07-19 Cabte $0.00 $4,934.99 01_07-19 $67.9Í¡ $67.e9 0-513 Cable $800.00 $14s.ô3 $'rô.8:t p.O. 19 H¡dro One Networks lnc., Box 4102 STN A" Toronto, ON, MSW gL3 Dec21,2018 01-07-19 HsT-Federal 01_07_19 $822.45 w22.45 0-200 GST payable Dec21,2018 0l-07-19 HST- ppvinciat $0.00 $4,934.99 91-07-19 s1,315.93 $'1,315.93 0-200 GST payable Dec21,2018 01-07-19 Hydro $o'oo $4,934.ee 01-07_19 $16,¿149.03 $16,449.03 0-502 Hydro $125,000.00 $48,918.70 $f 8,587.4r 176 Lpan's Landscaping, PO Eox is3, Stirling, ON, KOK gEO 1734 0147-19 HST- Federat 01-07-ls $7.50 $7.50 G200 GST payable 173l, 0147-19 HST - povincial $0.00 $4,934.9f) 01-07-19 $12.00 $12.00 G,200 GST payable 173/. 01{7-19 $o.oo $4,934.99 Sno¡v Removal 0147-19 $150.00 $150.00 0-509 Snow Removal $4,500.00 $325.0s sr69.s0 35 Ont. Rec. Fac. Assoc. Inc., I Concorde Gate, Suite ioz, Toronto, ON, M3G AH6 23636 01-07-19 HST - Fede€t gZ.T5 Ot_07_19 $7.7s 0-200 GST payable 23636 01-07-19 HST - Povinciat $o.oo $0.00 01-07_19 $12.40 $12.40 0-200 GST payable 23636 01-07-tg MembershipslLicenc¡ng S0.00 $0.00 fi_07-19 $1SS.00 $155.00 0.523 Mem bershipsllicencing $0.00 $0.00 $17s.15 172 O'Shea Jamie, s19 Oak Lake Rd, Stirltng, ON, KoK gEO Dec 22, 20'18 Administrâtion 01-07-19 $150.00 $t''1.00 È500 General Adminisfation $1,000.00 $1g2.^' l¡no Public Schoôl

I9IAL: s7t.Æ Itf tu.0g

$1.19248 s155.02 $1.347.50

24{lll s464.60 $60.4û s525.U) 21lJ1 tzßt.36 s6.64 s€¿to.m 2102 s1-734.51 $225..fS $l-960.m Uunlno (.ltub 24lxt s4_17e.¿8 $0.00 s4.179.4A

TOTAL: $8,314¿llì $5Íì7.55 $8,851.s8 TOTAL RECEMABLES: *tu?.1a $55480 39.m1.08

ÊrL Eank Batance t 14S,845.47

Bank Balanc¿ s 167-5â2.0¿

Reserìre Bank Balance $21,ô15.68

I, SttrlÍng-Rawdon & Ðistrict RecreatÍon Centre 3-13.2019 2:48pm Statement of Revenue and ExpendÍtures Page l Orlglnal Budget ForArena (0) Fotthe Fìscal Period 2019-2 Endìng February 28, 2019

Prevlous YTDI Previous YfDl Annualf YTD Remalning Number Budqetl Actuall Budgetl Actuaf

Revenue¡ G¿ld) lce Rentats $ '170,000.00 $ 20,495.55 $ 0.00 $ 59,484.10 o.oo% 0-¡101 lce Family/Pub Skate 2,500.00 (525.00) 0.00 100.00 0.00% 0-402 SurÉce 4,000.00 0.00 0.00 0.00 0.00% 0.403 Hall 0.00 0.00 0.00 0.00 0.00% 0-404 Canteen 4,200.00 1,200.00 0,00 600.00 0.00% 0.405 Curllng Club 25,000.00 7,740.59 0.00 4,614.37 0.00% 0406 Room Rental 5,060.00 0.00 0.00 0.00 0,00% 0-407 Sígn Rental 10,000.00 (1,128.10) 0.00 756.86 0.00% 0-408 SkateSharpener 500.00 500.00 0.00 0.00 0.oo% 0-409 PhoneRecelpts 791.00 7S1.00 0,00 0.00 0.00% 0-410 Miscelhneoue - RINC Grant 0.00 0.00 0,00 0.00 0,00% 0-411 Lions Club 500.00 t.00 0.00 o.00 0.00% 0-412 Municipal Contributions 220,1s9.00 45,100.00 0.00 0.00 0.00% 0-413 lnvestment lncome 500.00 277.75 0.00 574.û 0.00% O-414 Donatlons 1,700.00 0.00 0.00 0.00 0.00% G415 Village Loans 0.00 0.00 0.00 0.00 0.00% 0-416 Surplus Previous Year 0.00 0.00 0.00 0.00 0.00% 0-417 lnsurance Prooeeds 0.00 0.00 0.00 0,ff) 0.00% 0-418 Pepsi Revenue 0.00 0.00 o00 0.00 0.00o/o 0-419 Contributions frcm Reserve 0.00 0.00 0.00 0.00 0.00% Total Arena Revenues $ 444,959.99 I 74,451.73 $ 0.00 $ ?9.83 0.o0%

Expenditures 0-500 General Administration $ 1,000.00 $ 0.00 $ 0.00 $ 0.00 0.00% 0-501 Payroll 158,000.00 28,736.82 0.00 14,367.09 0.00% 0'502 HY'dro 125,000.00 28,072.98 0.00 26,503.08 0.00% 0-503 Propane 3,500.00 834.75 0.00 437.55 0.00% 0-504 CleaningSupplies 2,000.00 0.00 0.00 0.00 0.00% 0-505 Maint€nance 40,000.00 5,370.93 0.00 1&399.5E 0.00% 0-506 Alarm System Mtce. 700.00 693,00 0.00 753.00 0.00% 0-507 Unlon Gas/Union Energy 8,000.00 2,518.2'l 0.00 2,134.92 0.00o/o 0-508 Miscellaneous 0.00 0.00 0.00 0.00 0.00% 0-509 Snow Removal 4,500.00 1,662.50 0,00 1,177.50 0.000/o 0.510 Specials 0.00 0.00 0.00 0.00 o.oo% 0-511 Capital Expenditures 0.00 0.00 0,00 0.00 0.00o/o G512 lnsurance 17,000.00 0.00 0.00 0.00 0.00o/o (L513 Cable 800.00 64.99 0.00 135.98 0.00o/o Þ5'14 Working Capital Reserve 75,000,00 0.00 0.00 0.00 O.OOo/o 0-515 Loan Payments 0.00 0.00 0.00 0.00 0.00o/o 0-516 Uncollectable Expense 0.00 0.00 0.00 0,00 O.OOo/o :qlF|.]flü:¡t! Sstz Deficitfrom Previous Year 0,00 0.00 0,00 0.00 0.00% ô-518 Pepsi Expense 0.00 0.00 0.00 0.00 0.00% 0-519 Phone 1,200.00 96.16 0.00 94.63 0.00% 0-520 Audit 2,500.00 0.00 0.00 , 0.00 0.00% o-521 Trainlng I,500.00 0.00 0.00 0.00 o,000/o 0-522 wateíSewer 4,000.00 37,067,72 0.00 1,97A.11 o.o0% StírlÍng-Rawdon & Distríct Recreation Centre 3'13-2015 2:48pm Statement of Revenue and Expenditures Pagø 2 Oilglndl Budgêt For A¡ona (O) turthe Físcal Pørìod 2019-2 Endlng February 28,2019

Prevlous YTDI Previous YfDl Álrnuall YTD Remainlng NumbEr Budqetl Actuall eu¿getl Actual

0-523 Memberships/Licencing 250-00 2ü-m 0.00 421.52 0.00% Total Arena Expendlturca s 444,950.00 $ 105,379.98 $ 0.00 $ 66,395.30 0.00%

Arena Excess of Revenues Over Expenditutes $ 0,00 $ {30,02ô.25} $ 0.00 $ (265.53) 0.00% StirlÍng-Rawdon & District Rec¡eatlon Centre 3-13-ntg 2:48pm Statement of Revenue and ExpendÍtures Pagre 3 Orþinal Budget

For thø Flscal Perlod 2019-2 Endìng February 28, 2lll9

Previous YTDI Previous YIDI Annuall YTD Remalning Number Budoed Acruatl Budsetl Actual

Total Revonues $ ¡144,050.00 $ 74,451.73 $ 0.00 $ 66,129.83 0.00% Tote¡ Expend¡tures $ ¡144,950.00 $ 105,379.98 $ 0.00 s 66,3Ð5.36 0.007o Total Exceee of REvenues Over E¡

$1,545.¡18 payment p 13 Cogaco, Cogeco Gentre, O Box ¿t613 Stn A, Toronto, ON, Mgt¡f 0E3 110036163456 02-2&19 HST- Federat 02_28-19 $3.40 $3.,10 0-200 GST payable 110036163456 02-28-19 HST- provincial $0.00 $5,931.25 O2_Zg"1g $5.44 $5.44 0-200 GST payable $0.00 $5,93r.25 110036163456 02-2&lg Cabte O2_2*1g $67.99 $67.99 0-513 Cable $0.00 ($67.ee) $7û.r3 p.O, 1S H¡dro One Networl¡s lnc., Box 4{02 STN A! Toronto, ON, MsVìl 3Lg Feb 02-28-19 - povtnc¡ãt 25,2019 HST g2_28-1g $908.79 $soe.zs 0-200 GST payable $0.00 Feb 25,2019 02-28-19 HST - $5,931.25 Federat O2_ZB-15 $567.99 $567.99 G200 GST payable Feb 25, $0.00 $5,e31.25 2019 02-2&19 Hydro 0Z_28-1g $11,359.S0 $11,359.90 0-502 Hydro $0.00 ($15,143.18) $12,836,68 179 shawn Mcú(eown & sons Gontrac-ting Lt4 ll0g Fish & Game Glub Rd, Frankford, oN, KoK 2c0 19-O16 02-28-19 - HST Federal t}-Z&1g $1 1.25 1.25 $1 0-200 GST payable $o.oo .2s 't9{16 02-2+19 HST - P¡ovinciat m_ZA_1g $5,93f $1g.00 $1S.OO 0-æ0 GST payable $0.00 $5,931.25 19-016 02-28-19 Mainlenance O2_2S-19 g2f]E.W $225.00 0-505 Mainienance So.oo ($1,8{4.92) $2s4.2s 1ß 9tick Check, 2186 Mor¡ntain Grove Ave., Suite 401, Burlington, ON, LZp 4X4 2A1S-212 02-2ù19 HST - Federat t2-2&1g $3.17 $3.17 0-200 GST payable $0.00 2015-2t2 02-28-19 l-,lST- Provinciat g2_2*,lg $5,931.25 $5.08 $5.0E 0-200 GST pa¡rable 2019-212 $0.00 $5,931.25 02-2&19 Matntenance m_Z&1g $63.47 $63.47 0-505 Malntenance $0.00 ($1,8At-92) 971.72 2 Union Gas LimÍted, p.O. Box 2025, Chatham, ON, Fú27,2019 02-28-19 HST - Fede¡at 02-2&1S $49.51 s49.sr G200 GST payable $o.00 Feb 27,2019 02-2*19 HST - provinc¡a¡ $5,S1.25 02-2þ'19 87s.22 $79.22 0-200 GST papble Feb27,2019 02-28-19 $o.oo $s,931.25 Union Gas/Union Energy 02-28-19 $990.13 sseo.r3 O.5()7 Union @sfunion Energy $0.00 (s1,1,{4.79) $1,118.8ô ( 2-28-4ng 9:29an $tìrling-Rawdon & DístrÍct Recreation Cenfu PageZ AlP l\elintinary Cheque Run (Coun cì I Ap p rovat Rqo rt) Vendor lnvoiceilumber Date Due Date Invoice Arntl &proræ¿ ¡mt Accot¡nt Number Account YTD Total Bills To Pay: $15,9?1.62

( ...-=ji 2-20-mlS.ítÍ:O7am'" Stirling-Rawdon & Disfrtc/. RecreatÍon Centre .. .-Ê Pdge I AlP PrelÍmÍnary Cheque Run (C o u n ci I Ap p roval Repo rt) lnLruot üL âùtq í uuh¿ts Vendor Wf lnvoiceNumber Date Description DUE Date Invoice Amtl Approved Amtl Account Number Ac-count Descript¡on Budgeted $l YTD Batance 96 16t450? Ontario lnc., ola David N. Moore & Son Envlronmental, l0l0 Belftel Rd., Roslin, ON, KOK 2y0 7165 O2-2O-19 HST - Povincial O2-2O-19 $6.00 $6.00 G200 GST payable $0.00 $5,496.84 7165 02-20-19 HST- Federal 02-20-19 $4.25 $3.7S G200 GST payable $o.oo $5,496.84 71æ 02-20-19 Maintenance O2-2O-15 $75.00 975.00 &505 Maintenânce $o.oo ($2s.76)

$84.75 159 Gintas Ganada Llmlted, cro c3005, PO Box 2572, STN M, CALGARY, AB, 5tJ12840971 02-20-19 HST- Federal 02-20-19 92.72 ç2.72 0-200 GST payable $0.00 $5,49ô.84 50128û571 02-20-19 HST - Provincial 02¿0-19 $4.34 94.34 o-2c,0 GST payable $o.00 $5,496.84 5012840971 02-20-19 Maintenance 02-20-1S $54.37 $s¿.¡z 0-505 Maintenance $0.00 (S2s.76) $61.,ß 176 Lyman's Landscap¡ng, PO Box 153, Stirling, ON, KoK 3E0 1756 02-2G19 HST - Federal o2-2A-19 $58.88 $58.88 0-200 GST payable $0.00 $5,496.84 1756 02¿G19 HSl- Povincial 02-24-15 $94^20 $ß¿.zo 0¿00 GST payable s0.00 $5,496.84 1756 02-24-19 Snow Removal 02-20-19 $1,177.50 $1,1rr.50 0-509 Snonr Removal $0.00 $0.00

$f ,330.58 178 Martino HVAC Stirling Ltd, 400West Front Steert, UNit 5, PO Box 1471, Stlrllng, ON, KOK 3E0 4066 02-2ù19 HST - Federal 02-20-19 $20.00 $20.æ 0-200 GST payable $0.00 $s,496.84 4066 02-20-19 HST - Provincial 02-20-19 $32.00 $32.00 0-200 GST payable $0-00 $5,496.84 4066 02-2ç19 Maintenance 02-20-19 $400-00 $400.00 0-505 Maintenance $0.00 ($2e.76)

$454.00 2A National Sanitation and Supply Gompany L¡m¡ted, ??l Webber Anenue, Peterborough, Oll, KgJ 8N3 377463 @-20-19 HST- Prcvincial 02-20-19 $101.18 $101.14 0-200 GST palable $0.00 $5,496.84 377463 02-20-19 HST - Federal O2-2O-19 $æ.24 $63.24 0-200 GST payable $0.00 $5,496.84 3774ã3 02-2G19 Maintenence A2-20-19 $1,264.82 51,2M.82 G.50s Maintenance $0.00 ($2S.76)

91Ã29-24 43 R&S Home Fbrdware, 9 Tufrsvllle Rd., Unlt A, Stlrllng, ON, KOK 3E0 Jan 2019 Stmt O2-2f.-19 HST - Federal 02-2ú19 $1.55 $1.5s 0-200 GST payable $0.00 $5,496.84 Jan 2019 Stnt 02-29-19 HST - Provincial 02.2ù19 i2.48 $2.48 0-200 GST payable $0.00 $5,4s6.84 Jan 2019 Sknt 02-20-15 Salt, draln cleaner AZ-2G19 $30.97 $30.s7 ()"505 Maintenance $o.oo ($2e.76)

$3s.00 8 Superior Propane, P.O. box 1900, Thunderbay, ON, PZc 085 23394814 02-2L1S HST - Federal t2-20-19 $7.29 $7.29 0-200 GST payable $0.00 $5,496.84 23394E14 O2-2O-19 l.lST - Pro¡Tndal v2-20-19 $11.67 $11.67 0-200 GST payable So.oo $5,4s6.84 23663227 A2-20-19 HST - Federal 02-2S19 $7,29 $7.29 0-200 GST payable $0.00 $5,,196-84 23663227 02-20-19 HST - PovincÌal ú2-20-15 $1 1.67 $11.67 G2û0 GST payable $0.00 $¡,+s6.84 2339ø814 O2-2A45 Propane o?-tu19 $f 45.85 $145.85 0-503 Propane $0.00 (s145.85) 23663227 þpane --. o2-2c[' ù2-2ù19 $145.S5 Í-"ss 0-503 Propane $0.00 ($145 'r Stir,,ling=Rawdon 2-fi-2019.'tÉ07am & District Recreation &ntrc Page 2 NP Preliminary Chgque Run (Cou n c i I Ap p totn I Reprt)

Vendor lnvoiceilumber Date fÞscripû¡on Due tlate Invoicc Amtl Approwd Amtl Account Number Account Descr¡pt¡on Budgeted$ YTDBalance

$3æ.62 ll)g Tel¡zon. P.O. Box 027, Earrie, ON, L4M 4Vl 04451520190208 O2-2G19 HST - Federal Û2-20-19 $2.s2 $2.37 0-200 GST payable $o.oo $5,4S6.84 04451520190206 A2-20-19 HST - Povincial 02-20-15 $3.78 $3.78 0-200 GST pa¡¡able $0.00 $s.496.84 04¿tS1520190206 02-20-19 Phone 02-20-15 $47.30 $47.30 0-519 Phone $0.00 ($42.æ¡

$53.45 Total Bills To Pay: :=æ.$3,776.07

I MIi\UTES STIRLING-RAWDON AND DISTRICT ARENA BOARI) MEETTNG HELD ON APRrL 16,20t9

Members Present: Greg Oliver Keith Reid Bob Sandison, Chair David Brandt John Rock

Members Absent: Jamie O'Shea and Mike Kerby

Also Present: Richard Dean, Arena Manager

The Chair called the meeting to order

MOTION #01

Moved by John Rock and seconded by Keith Reid that the Arena Board meeting agenda for April 16,2019 be adopted as circuiated. Carried.

MINUTES

MOTION #02

Moved by David Brandt and seconded by Keith Reid that the minutes of the meeting of Mæch L9,2A79 be approved. Canied.

TREASURER'S REPORT

MOTION #03

Moved by John Rock and seconded by David Brandt that thepayment of the accounts in the amount of $25,496.84 be approved as follows:

March 18,2019 IA,094.62 March 28,2019 15,402,22

TOrAL _$2539614 and further that the Treasurer's Report be accepted as presented. Carried.

MANAGER'S REPOBT

MOTTON #04

Moved by John Rock and seconded by David Brandt that the Managerns Report be accepted as presented. Caried. 2- Arena Board April 16.2019

I\¡'EW BUSIN-ESS

MOTION #05

Moved by John Rock and seconded by David Brandt to accept the quote from Dafoe Roofing Ltd. for $109,810 plus HST for roof restoration of Stirling-Rawdon & District Recreation Centre." Canied.

MOTION #6

Moved by David Brandt and seconded by John Rock to obtain quotes for a consultant to prepare a report of the condition of the cooling system. Canied.

MOTION #7

Moved by John Rock and seconded by Greg Oliver to put ice in on September 2L,2AI9 for 2019DA20 hockey season, Caried.

MOTION #8

Moved by David Brandt and seconded by John Rock to install an access door to the ice suface located in the southwest corner. Carried.

MOTION #9

Moved by John Rock and seconded by David Brandt to complete the following: i) assign ownership of trophy cabinets and the dutyto maintain them; ii) price out mesh at south end of arena; iiÐ apoxy concrete floor and replace steel grates in zamboni room; iv) figure skating club office to be painted. Caried.

AI}JOURNMENT

MOTTON #10

Moved by John Rock and seconded by David Brandt to adjoum meeting and to set the next nreeting date of August 2A,2019 at 6:30 p.m.at the Township office. ,.'L*,tn &2"*( tV, /t/r1

StÍrling-Rawdon & District RecreatÍon Centre tl-í0.2010 l:1ápn Statement of Revenue and Expenditures Page't Ot@hal Budget For A¡ena (0) Fo¡the FÍscal Pe¡iod 201*3 Endlng March3|, 2019

Prevlous YTDI PrevlousYTDI Annuall YTD Remaining Budqetl ¡ctuall euaoetl Actual fo

Revenues 0.400 lce Rentals $ 170,000,00 $ 51,921.24 ç 0.00 $ 95,625.72 0.00% Þ401 lce Family/Pub Skate 2,500.00 (525.00) 0.00 150.00 0.00% 0402 Surfãoe 4,000.00 0.00 0.00 0.00 0.00% oios nan 0.00 0.00 0.00 0.00 0.00% 0-4(M Cãnteen 4,200.o0 1,800.00 0.00 1,800,00 0.00% 0-405 Gurling Club 25,000.00 13,117.44 0.00 8,793.85 0.00% 0-406 Room Rental 5,060.00 0.00 0.00 0.00 0.00% 0-407 Sign Rontal 10,000.00 (1,128.10) 0.00 928.10 0.00% 0-408 Skate Sharpener 500.00 500.00 0.00 0.00 0.00% 0-409 Phone Receipts 791.00 791.00 0.00 0.00 0.00% 0-410 Miscellaneous - RINC Grant 0.00 0.00 0.o0 0.00 0.00o/o 0-411 Lions Club 500.00 0.00 0.00 0.00 0.00% 0-412 Municlpal Contributions 220,199.00 45,100.00 0.00 0.00 0.00% 0-413 tnvestmentlncome 500.00 413.63 0.00 864.52 0.00% 0-414 Donaüons 1,700.00 0.00 0,00 0.00 0.00% ù415 Mllage Loans 0.00 0.00 0.00 0.00 0.00% G416 Surplus Previoue Year 0.00 0.00 0.00 0.00 0.00% 0-417 lnsuranc€Proceeds 0.00 0.00 0.00 0.00 0.00olo 0-418 Pepsi Revenue 0.00 0.00 0.00 0.00 0.00% 0-419 Contributlons from Reserve 0.00 0.00 0.00 0.00 0.ff)% Total fuena Reyenues $ /94,950,00 $ 111,990.21 $ 0.00 s ß8,162.19 0.00%

Expendítures 0-500 General Admlnistration $ 1,000.00 $ 0.00 $ 0.00 $ 7.00 0.00%

0-501 Payroll 1 õ8,000.00 43,416.03 0.00 29,164.37 0.00% 0-502 Hydru 125,000.00 40,842.81 0.00 38,492.89 0.00% 0-503 Prcpane 3,500.00 1,304.83 0.00 833.08 0.00% 0-504 CleaningSupplies 2.000.00 0.00 0.00 0.00 0.00% 0-505 Malntenance 40,000.00 8,333.20 0.00 19,284.45 0.007o 0-506 Alarm System Mtce. 700,00 693.00 0.00 753.00 0.00% 0-507 Union Gas/Union Energy 8,000.00 3,523.44 0.00 2,988.94 0.00% 0-508 Miscellaneous 0.00 0.00 0.00 0.00 O.OOo/o 0-509 SnowRemoval 4,500.00 3,297.45 0.00 2,350.00 0.00% 0-510 Speclals 0.00 0.00 0.00 0.00 0.007o 0-51 I Capihl Expenditures 0.00 0.00 0.00 8,105.00 0.0070 0-õ12 lnsurance 't 7.000.00 19,050.86 0.00 0.00 0.00% 0-513 Cable 800.00 196.44 0,00 203.57 0.00% 0-õ14 Working Capital Reserve 75,000.00 0.00 0.00 0.00 0.00% 0-515 Loan Pâyments 0.00 0.00 0.00 0.00 0.000/o 0-$16 Uncollectabìe Expense 0.00 0.00 0.æ 0.00 0.007o I 1 Ìi ll i hìlljl 0-61 Defl cit from Previous Year 0.00 0.00 0.00 0.00 0.00Yo i"!.:l 7 0-q18 Pepsi Expense 0.00 0.00 0.00 0.00 0.a0% 0-õ'19 Phons 1,200.00 144.65 0.00 142.19 0.AOo/o 0-Ç20 Audit 2,500.00 0.00 0.00 0.00 O.0Ao/o G521 Training 1,500.00 o.oo 0.00 0.00 O.OOo/o ù522 WateriSewer 4,000.00 37,067.72 0.00 1,970.11 0.00% j i Stirling-Rawdon & DÍstrict Racreation Centre 444-20',9 t:lãpm Statement of Revenue and ExpendÍtures Page 2 Orìginal Budgef For Arena (0) For the Flscal Period 2019-3 Ending Ma¡ch 3'l,20lg

Previous Y.tÞl Prevlous YfDl Annuall YTD Remaining Number sudoetl Aauall gudsetl Actual o/o

0-523 Memberships/Licencing 250.00 261.92 0.00 421.92 0.00% Total Arena Expendltures $ $ 158,132.35 $ 0.00 104,7',tø.92 0.oo%

Arena Excess of Rer¡enues Over Expenditures $ o.o0 $ (46,142.141 $ 0.00 $ 3,445.27 0.00% StÍrling-Rawdon & DístrÍct Recreation Centre tl-lù20t9 1:lâpnt Statement of Revenue and Expendítures PageS Ortginal Budgøt

For the Fiscal Perlod 20lg-3 Ending March 31, 2019

Previous YTDI Prevíous YTDI Annuatl YTD Remaining Number Budqetl Ach¡all Budqed Actual o/o

Total ReÌronuos $ 444,950.00 g 111,990.21 $ 0.00 $ 108,r62.r9 o.oo% Total Expendltures $ 444,950.00 $ 158,132.35 $ 0,00 $ 104716.92 0.00% Total Ëxoeos of Revenues Over Expendltures $ 0.00 $ (4ß,142.141$' 0.00 $ 3,4d,6.27 0.007o I

,enod Endlng Mar 31. 2019

(eì¡enue Un$andtno:

2407 $132.75 ï17.25 $f50.00 2417 $309.74 $¿n s350.0Û 2415 s13.635.ito 51.772.1 $r5,¿108.00 2/¡15' s2.774.æ s0_00 $2.774-æ Leonads 2417 s900.00 $117.00 $1,017.00 Sr. Bluæ 2411 $154.E7 $20.1 si175 0{1 242? s30s.74 s¿n 26 $360_00 2426 $10.226.s5 s11.556.00

5ZE.¿14:1.4f 33.336.95 ú31,760.38

Jusfiandtno Ræe¡vablæ:

SUB TOTAL: $97124 s12ô26 $1,097.50 TOTAL RECEIVABLES: S29.41¡f,65 s3.463.2r üì2.877.86

GrL Eañk Bãlilce æ of llar 31. 2Ol9 $ '156,¿¡28-62

Bank Babnce æ..eÉ-@!-¿s!c $ 1t1.830.84

Reseñê Bânk Bâlam as of Mar 31 . 2ol g s21-615.68 : I &28 '9 10:16am Stirling-Rawd' - & District Recreation 1 Centre = l Page I AlP P¡eliminary Cheque Run (Councit Approvat Report) ft tt ff h df , A0lq {nucht rs Vendor lnvo¡ceNumber Dato Due Ìtate lnvo¡ce Amtl Approved Amt Account Number Account Budgeted 2 Unlon Gas Llmited, P.O- Box 2025, Ghatham, ON, I $l ìTD Mar 27,2019 0S28-19 HST - Provincìat 03-2e19 $68.32 $68.32 0-ã)0 GST payabte Mat 03.28-19 $0.00 ($3,16s.55) 27,2019 HST- Federal 03-2&"t9 fi42.70 i42.7A 0-200 G$T payaHe ($3,16s.5s) Mar 27, 2019 0&2&19 Union GaslUnion Energy $0.00 0&2s'19 $854.02 $854.02 0-507 Union Gæ/Unlon Energy $0.00 ($2,134.S2) $96s.04 .A', E Superior Propane, PO Box ¿1568, Stat¡on Toronto, ON, t¡5W OJs 243dll/srî 03-2&19 HST - P¡winclal Og.Ze_1g $9.99 $9.9S 0-200 GST pa)able 243û587 $0.00 ($,rôe,55) 03-2&19 HST- Federal 0&28-1S $6.24 $6.24 0-200 GST pa),able $0.00 ($3,tæ"-,1 24340/W7 03-2&19 Propane ffi-28 19 s124.U 8124.U 0-503 Propane $0.00 ($706..."rrl $1,{1.07 p 13 Cogeco, Gogeco Pa)¡rnent Centre, O Box 4613 Stn A Toronto, ON, ilSW OE3 110036752625 03-2&15 HST - Provinciat 03¿g_19 $5.¿14 s,5.44 0-200 GST payabfe ($3,16s.55) 110036752625 0$28-19 HST- $0.00 Fede¡at 09_28_19 $3.40 $3.,f0 0-200 payable 110036752625 GST $0.00 (æ,r69.5s) 03-28-19 Cabte 03_28_1S $67.99 $6-/.9S 0-513 Cable $0.00 ($135.e8)

$76.83 19 Hydro One Networks lnc., P.O. Box4102 STN A Toronto, ON, MFWgLg 03-28-19 Mar25,2019 HST-Povinciat O}-2&tg $959.1 I $959.18 0-200 GST payable $0.00 ($3,169-55) Mar 25, 2019 03¿8-19 HST - Federal ffi-28-ig $599.49 $5S9.49 o-200 GST payable $0.00 ($3,tæ.ss¡ Ma¡25,2O19 0S,2&19 Hdro 0g-z&19 $11,s8s.81 $r'1,98e.81 G502 Hydrr $0.00 ($26,5æ.08) $r3,548.48 86 Ghoice Gom, 330 Sidney Sfreet, Bellevilte, ON, Kgp gzg 98512 03-2ù19 HST - Prov¡nciat 03-28-19 s5.20 $5.20 0-200 GST payable $0.00 ($3,169.55) 98512 03-28-19 l-lST - Federal 03-28-1S (L200 $3.25 $3.25 GST payable $0.00 ($3,r6e -T.\ 98541 03-28-19 HST. Prov¡nçial 03-2e19 $24.39 $24.39 G200 GST payable ($3,16É1.."ürl 98541 $0.00 03-2&19 HST-Federal 03-2&19 $15.25 $15.25 0-200 GST payable $0,00 ($3,169.55) 98512 03-28-19 TonEr 03-28-19 $65.00 $65.00 0-505 Maintenance $0,00 ($18,66s.54) 98541 03-28-19 Maintenance 03-28-19 $304.91 $304.91 o-505. Maintenânce $0.00 ($18,669.54) $41t.Û0 96 16841i67 Ontar¡o lnc., ola David N, fUloore & Son Environmenfal, 1010 Bethe! Rd,, Roslin, ON, K¡K Zyg 7182 03-28-19 HST-Federal 0s-26-1S 'GST $3.00 $3.00 0-200 payable s0.00 ($s,1æ.ss¡ 7182 03¿8-19 HST - Provinciat 03-28-13 $4.S0 $4.80 0-200 GST payable $0.00 (S,3,169.55) 71A2 03-28-19 Ma¡ntenance 0g-28-19 $60.00 $60.00 0-505 Maintenance $o.oo ($18,6æ.54)

$67.80 137 Jen Detlor Kerr, 16ô Pine Hill Crescenr, Stirling, ON, KoK 3E0 278 03-28-19 Maintenance 0328-19 $185.00 $185.00 0-505 Maintenance $0.0o ($18,669.54) $rE5.00 .9 3-29 N):16am Súidrng-Raw( ', & District Recreation &nte I Page2 AlP Prétimìnary Cheque Run (Council Approval Report)

Vendor D#ê Descrípt¡on Due Date lnvoicc Approvea Account Number Account Budgebdgl ytOeauñce Total Bills To Pay: $15,402.22

J

...,"d i= ¡''i - -secreafío 3-18-?''9 1p:S7am I Stirli ng-Rawdo.t & Di strir n Centre Page I NP P,-¡iminarydeque Run _) (Councll Approval Report) rtar¿h rf+[, {or4 {owltrs Vendor lnvo¡ceNumber Itate Descr¡ptaon Due IÞte lnvoice A¡ntl Apptoved Aml Account Number Account Descr¡pt¡on Eudgetedgl YTD Batance t8{¡ Garaventa (Canada) Ltd, 820 Alden Road, Unit 102, f[arkham, ON, L3R gRz 00s360N 0&18-19 Deposit of Lift 0&1&19 $9,105.00 $8,105.00 0-51l Capital Expenditures $0.00 90.00 $8,r05.00 62 Goldsmith Saw, 7174 County Rd. 16, Spencervitle, ON, KOE lxll 60535 03.18-19 HST - Federal 0g-18-19 $3.63 $3.63 0-200 GST payable $o.oo ($3,398.46) ô0535 0&18-1S HST- P¡ovincial 03-fB-19 $5.80 $5.80 0-200 GST payable $0.00 ($3,398.46) 60535 0$18-19 Maintenance 03-18-19 $72.50 s72.50 0-505 Maintenance $0.00 ($18,39e.58) $8r.e3 176 Llnnan's Landscaping, PO Box 153, Stirling, ON, KOK3E0 1775 03-1&19 l'lST - Federal ß-1e19 $58.63 $58.63 0-200 GST payable $0.00 ($3,3S8.4ô) 1775 03-18-19 HST - Povincial 03-18-19 $93.81 $93.81 0-200 GST payable $o.oo ($3,398.46) 177ã 03-18-19 Snow Remot¡al 0918-lS $r,172.50 $1,172.50 0-5og Snow Removal $0.00 ($1,177.50) $1,324.94 24 National san¡tat¡on and supply company Limited, 771 webber Avenue, Peterborough, oN, KgJ gNg 377673 03-18-19 HST- Federal 03-f8-1S $8.0S $S.0S 0-200 GST payable $0.00 (s3,398.46) 377673 03-18-19 HST - Prcvincial g12.gg 03-f8-1S $1Z.Bg 0-200 GST payable $0.00 ($3,398.46) 377673 03-18-19 Garbagebags 0B-tA-19 $,161.00 $161.00 0-505 Maintenance $0.o0 ($18,399.58) $181.93 43 R&S llome Hardware, 9 Tuftsville Rd., Unit A, Stirling, ON, KOK 3E0 Feb 2019 Strnt 0$l&1S HST - Ppvincial 0'l&19 $2.40 $2.40 0-200 payable GST $0.00 {$3,3e8.46) Feb 2019 Stmt 011&19 HST - Federal O3-t&19 $1.50 $1.50 0-200 GST payable $0.00 ($3,3e8.4ô) Feb 2019 03-1&19 Cleaners, Safe T Stmt Salt 0$18-19 $2S.S7 $29.9? 0-50s Malntenance $o.oo ($18,39S.s8)

$33.87 134 Rollins Building Supplies,4Í16 Front St W., P.O. Box 10, Stirling, ON, KOK 3Ê0 Feb2019Stmt 03-18.19 HST- Provincial 03-18-19 $0.52 $0.52 0-200 GST pafble $0.00 ($3,398.¿t6) Feb2O19 03-18-19 HST- Stmt Federal 03-18-19 $0.92 $0.32 0-200 GST payable $0,00 ($,39e.,$) 03-18-19 Feb2o1gSünt Magicwraptape 03-18-tg $6.49 $6.49 0.505 Maintenance $0.00 ($18,3ss.s8)

$7.33 I Superlor Propane, P.O. box 1900, Thunderban ON, P7G 085 HST 23881884 0&18-19 - Federal 0&18-19 $7.2S $7.25 0-200 GST payable $0.00 ($3,3s8.46) 23881884 03-lB-19 HST- Provincial 0$18-1S $1r.67 $11,67 0-200 GST payable $0.00 ($3,3S8.46) 03-18-19 HST- Federal 24144667 03-18-1S $6.24 $6.24 0-200 GST payable $0.00 ($3,3e8.46) 03-18-19 HST-Provincial 03-f8-19 24'144667 $9.se $9.ee 0-200 GST payable $0.00 ($,3,3d8.46) 03-18-1S Propane 23881884 03-1&r9 $145.85 $145.85 0-503 Propane $0.00 ($€255) 24144667 0e1&19 Popane 03-18-19 $124.84 8124.U G,503 Propane $0.00 ($4írz.ss¡

$305,EE 109 Telizon, P.O. Box 627, Ba¡rie, ON, L4M 4V1 Stirling-Rawdnn & Ðistrí1' "pecreation Centre -.\ 3-78 'g'!0;57ant i Page 2 .i ,l NP P' u-líminary Weque Run (Council Approval Rqort)

Vendor lnvoiceNumber Date IÞscr¡É¡on Due Date lnvolce Amtl Approved Arntl Account Number Account Descr¡pt¡on BudgEted gl YTD Ealance 04451520190306 03-1&19 HST-Federal 03-1&19 $2.3e $2.38 G200 GST payable $o.00 044515201S0306 03-18-1S HST - Pmvincial 0$l&19 $3.80 $3.80 0-200 GST payable $0.00 ($3,3e8.46) 04451õ20190306 0$1&19 Phone 0$1&19 $47.56 $47.56 0-519 Phone $0.00 ($e4.63)

$5S.2¿ Total Bills To Pay: $r0,094.62 MINUTES STIRLING-RAWDON AND DISTRICT ARENA BOARI) MEETING IIELD ON SEPTEMBER 5,2tt9

Mernbers Present Greg Oliver Keith Reid Bob Sandison, Chair DavidBrandt John Rock Mike Kerby

Members Absent: Jamie O'Shea

Also Present: Richard Dean" Arena Manager

The Chair called the meeting to order.

MprroN #ol

Moved by John Rock and seconded by David Brandt that the Arena Board meeting agenda for September 5, 2019 be adopted as circulated' Canied.

MINUTES

MOTION #02

Moved by John Rock and seconded by Keith Reid that the minutes of the meeting of April 16,2019 be approved. Canied.

TBEASURER'S REPORT

MOTION #03

Moved by Dave Brandt and seconded by John Rock that the payment of the accounts in the amount of $146,985.36 be approved as follows:

April 16,2019 599.15 May 1,2019 23,077.63 }day2I,20I9 1,106.86 May 30,2019 3,356.71 June I2,20I9 t,415.04 July 3,2019 3,970.62 July 15,2019 10,152.46 July 19,2019 84,750.00 July 31,2019 18,616.89

TOTAL s146.985.36 and further that the Tïeasurer's Report be accepted as presented. Carried.

Arena Manager to clari$ above with Treasurer. a Arena Board Sentember 5.2019

MANAGER'S REPORT

The arena solar project has been deferred to a later date. David Brandt to review and bring back to board for discussion.

The Stirling Lion's lift is to be completed by end of September.

MOTION #04

Moved by John Rock and seconded by Keith Reid that the Manager's Report be accepted as presented. Calried.

NEWFU$INESS

MOTION #05

Moved by Mike Kerby and seconded by David Brandt that the letter dated August l, 2019 fiom Stirling & District Minor Hockey Association asking for support in the form of a donation towards the purchase of portable dasher boards be received and filed. Carried. orrIERBråsrl.llpss

MOTION #6

Moved by David Brandt and seconded by Keith Reid that the Arena Manager hire a contractor to clean out the arena eavestroughs. Caried.

ADJOURNMENT

MOTTON #7

Moved by David Brandt and seconded by Keith Reid to adjourn meeting and to set the next meeting date of October 8,2019 at 6:30 p.m. at the Township office. "&en,, & n(ã+ zo/r7 "hî -f Stirting-Rawdon & District Recreation Centre Page 7 8.6-m19 2:3þm Statement of Revenue and Expenditures OrigÍnal Budget For Arena (0) Forthe Fiscet Perîod 201s7 Endlng July 31,2019

Reme¡ning Prevlous Prevlous Account Number

Rsv€nues 0.00o/o 70,981.86 $ 0.00 $ rc8372.21 0-400 loe Rentals $ 170,000,00 $ (182.74) 0,00 420.13 0.00o/o Skate 2,500.00 0-401 lce FamilY/Pub O.OOV¡ 4,000.00 2,895.00 0.00 2,805.00 0.402 Surface 0.00 0.00% 0.00 0.00 0.00 0-403 Hall 0.00% 4,200.00 1,800.00 0.00 2,400.00 Canteen 0-404 17,469.34 0.00% 25,000.00 21J20.32 0.00 0-405 Curling Club 0.00% 0.00 0.00 0.00 Rental 5,060.00 0-406 B,oom 1,953.10 O.Oïolo 10,000.00 (117.48) 0.00 0-407 S¡gn Rental 0.00 0-00% 500.00 500.00 0.00 0-408 SkateShârPener 0.00 0.00% 791.00 791.00 0.00 0-¿109 Phone RêceìPts 0.00 0.00 0.00% Grant 0.00 0.00 0-410 Miscellaneous'RINC 0,00 0.00% 500.00 0.00 0.00 0-411 Lions Cìub 0.oo% 't 9'l,173.99 0.00 205,81ô.73 Contributions 220,199"00 0-412 Mun¡cipâl 2,562.08 0.00% 500.00 883.46 0.00 0413 lnvestment lncome 0.00% 1,700.00 o.00 0.00 10,000-00 0-414 Donatlons 0.00 0.00% 0.00 0.00 0.00 G415 Mllage Loans 0.00 0.00 0.00 0.00% Year 0.00 &416 Surplus Previous 0.00 0.00% 0.00 0.00 0.00 0-417 lnsuranceProceeds 0.00 0.00o/o 0.00 0.00 0.00 0-418 PePsiRevenue 0.00 0.00% 0.00 0.00 0.00 0-419 Contribut¡ons from Reserve 0.00% 444,950,00 $ 289,845.41 $ 0.00 $ 352,198.59 Total Arena Revênues $

Expendltures '197.00 0.00% 100.00 $ 0.00 $ Administration $ 1,000.00 $ 0-500 General 80,520.28 0.00% 158,000.00 94,424.52 0.00 0-501 PaYroll 57,100.38 0,00% 125,000.00 44,364.1ø 0.00 0-502 Hydro 860.48 0.00% 3,500.00 1,525.57 0.00 0-503 Propane 0.00 0.00% 2,000.00 0,00 0.00 0-504 Cleaning SuPPlies 0.00% 25,860.03 0.00 23,859.14 S505 Maintenance 40,000.00 693.00 0.00 753.00 0.0!o/o Mtce' 700.00 0-506 Alarm System 4,099.24 0.00% 8,000.00 s,028.86 0.00 0-507 Union Gas/Union EnergY 0.00o/o 0.00 0.00 0.00 418.00 0-508 Miscel¡an€ous 2,595.00 0.0Oô/o 4,500.00 3,534.95 0.00 0-509 SnowRemoval 0.00 0.00% 0.00 0.00 0.00 0-510 SPecials o.oo% 0.00 0.00 0.00 115,319.29 0'51 1 GaPital ExPenditures 0.00 0.000/o 17,000.00 19,050-86 0.00 0.512 lnsurance 478.80 A.O0o/o 800.00 391.41 0.00 0-513 Cable 0.00 0.00% 75,000.00 0.00 0.00 0-514 Worklng CaPital Reserve 0.00% 0.00 0.00 0.00 0.00 0-515 Loan PaYments 0.00 0.00% 0.00 0.00 0.00 G516 Uncollectable ExPense 0.00 0.00% illl: i.rr f:il.1f. 0.00 0.00 0.00 Dericitrrom PreviousYear - 0.00% ijll ;i¡ i;tihstz 0.00 0.00 0.00 :i pepsi 0.00 | I 'i þ'-516 ExpÞnse 573.37 0.00o/o 1,200.00 574.88 0.00 d-5tg Pttonu 0,00 0.00% 2,500.00 0.00 0.00 0-520 Audit 0.00 0.00% 1,500.00 I,589.79 0.00 0-521 Training 4,462.87 O.OAo/o 4,000.00 3,171,92 0.00 0-522 Watelsewer StÍrting-Rawdon & Distríct Recreation Centre Page 2 $-eZUg 2:32Pm Statement of Revenue and Expendífures oúg¡nal Budget For Arena (0) For the Ftscat Per¡ød 20157 Endlng July 31'20'lS Remaining Previous Previous Number 421.92 0.000¿ 250.00 374.42 0.o0 0-523 MembershiPs/Llcencing 291 77 0,00% 444,960.00 $ 200,684.37 0.00 I Total Arena Expendituree $

60'549.82 0.00% 0.00 $ s9,161.04 $ 0.00 $ Arena Excess of Revenues Over Éxpenditures $ StirtÍng.Rawdon & Dtstriet Recreation Centre Pdge 3 8-6-2019 2:32Pm Statement of Revenue and Expenditures Ofiginal Budget

Forlhe Ftscal Period 2019-7 Éndtng July 31,2019 Remalning Previous Prevlous o/o Number

0.00 $ 352,198.ã9 0.00% $ 444950.00 $ 289,E45.41 ü Total Revenues 0.00 $ 291,ø48.77 0'007o 0 444950.00 $ 200,684.37 ü Total Expend¡turês 60,549.82 0.00% 0.00 89,161.04 $ 0.00 $ Total Excess of Revenues Over Expenditures s I 9

HST crand Jolal

$1.725.26 $1.725.26

s1.725.26 $o-oo û1,7ZJ.ZÞ

ústând¡m Râcsivâbles:

$0.00 SUB IOTAL; $0.00 $0.00 si.725.26 TOTAL RECEIVABLES: s1.72â.2A $0.00

213.700.30 G,L BânK BåIaNCE $

317.0Ë7.t9 Bânk Salance $

Balilæ âs ôfJul 3l- 2Ol9 $21,615.68 7-31-2019 9:42am Stirling-Rawdon & District Recreatian Centre Page I NP Preliminary Cheque Run (Cou ncil Approval Report) Jur¡i, tntq lnucftrs

Vendor nvoiceNumber Date Descrlption Due Date lnvoiceAmtl ApprovedAmtl AccountNumber Account Description Budgeted $l YTD Balance 96 '1684567 Ontario lnc., 200 Davenport Rd, Toronto, ON, lsSR lJ2 G015 07-31-19 HST- Provinciaf 07-31¡9 $4.80 $4.80 0-200 GST payable $0.00 $s,54f .57 G015 07-31-19 HST- Federal 07-3,l{9 $3.00 $3.00 0-200 GST payable $0.00 $5,541.57 G015 07-31-19 Ma¡ntenance 07-31-13 $60.00 $60.0û 0-505 Maintenance $0.00 ($23,7SS.14)

$67.80 13 C;ogeco, Gogeco Payment Gentre, P O Box ,{ô13 Stn A Torontq, ON, ltlSW 0E3 110036,1E2160 07-31-19 HST- Federal 07-31-19 $3.40 $3.40 0-200 GST payaþ¡e $0.00 $5,541.57 110038482160 07-31-19 HST- Prwincial 07-31-19 $5.44 $5.,14 0-200 GST payable $o.00 $5,541.57 1 10039053020 07-31-19 HST - Prorincial 0731-19 $5.¿¿ $5.44 0-200 GST pa:rable $0.00 $5,541.57 110039053020 07.31-1S HST. Federal 07-31-19 $3.40 $3.4'0 0-200 GST payable $0.00 $5,s41.57 '110038482160 07€1-19 Cabte 07€1-19 $79.14 $79.14 0-513 Cable $o.oo ($3go.l t) 110039053020 07-31-19 Cable 07-31-1s $69.55 $69.55 0-513 Cable $0.00 ($330.1 1)

$166.37 t80 Garaventa (Canada) Ltd,620 Alden Road, Un¡t 102, lìûarkham, ON, L3R 9R7 0't0570N 07-31-19 Cepiial Expenditures 07-31-19 $16,210.00 s16,210.00 0-51 1 Capital Expendiürres $0.00 {$ee,l09.29)

$16,210.00 19 Hydrc One Networks lnc., P.O. Box 4102 STN A, To¡onto, ON, M5W 3Lg Ju125,2019 07-31-19 HST-Federal 07-31-19 $88.60 $88.60 0¿00 GST payable $0.00 $5,s41.57 Ju125,2019 07-31-19 HST-Provincial 07-31-19 $141.76 $141.76 0-200 GSï payable $0.00 $5,54'1.57 Jul 07-31-19 25,2019 Hydro 07-91-19 $,n2.oz 91,772.02 0-502 Hydro s0.00 {$55,328.3ô)

$2,002.38 2 Un¡on Gas L¡mited, P.O, Box 2025, Çhatham, ON, Jul 25, 20'19 07€1-lS HST - Federal 0731-19 $7.54 $7.54 0-200 GST payable $0.00 $5,541.57 Ju|25,2019 07-31-19HST-Prov¡ncial 07-31-19 $12.06 $12.06 0-200 GST payable $0.00 $5,541.57 Jul 25,2019 07-3J-19 Union Gas/Union Energy 07-31-,t9 s150.74 $150.74 0-507 Union Gas/Union Energy $0.00 ($3,948.50)

$170.34 Total Bills To Pay: :æ$18,616.89 1ì 7-19-Nig 12:l2pn( Stirling-Rawdon & Distri"'fecreatÍon Centre ,l Paæ1 AlP Preliminary' ëñeque Run (Cau ncil Approval Report) .:fur 14, JDÌ/i rlou¿h¿/:

Vendo¡ lnvoiceNumber Date Description Due Daie lrwoice Amtl Approwd Amtl Account Number Account Description Budgeted $l YTD Balance 164 Dafoe Rooñng Ltd,291 ftllaidand Drive, BellevÍlle, ON, KBN ¡lZs 29164 07-1S19 HST - Provinc¡al 07-19-19 $6,000.(X) $6,000.00 ()-200 GST payable $0.00 ($4,208,43) 2S16ø- 07-19.19 HST-Federal 07-19-19 $3,750.00 $3,750.00 G200 GST payable $o.oo ($4,208.43) 29164 07¡ 9-19 Supply/install roofing - Progrcss # 1 07-19-15 $75,000.00 $75,000.00 G511 Capital Expenditures $0.00 ($24,109.29)

$84780.00 Total Bills To Pay: :ffi$84750.00 & District Recreation Centre Page I 7-15-2019 t2:A6pm Stirling-Rawdon . .3 NP Preliminary Cheque Run (Cou ncil APProval RePort) -4u r 14, åolúT \ nucurras

Vendor AccgllqXgmbel_ Account Descr¡pt¡on YTD lnvolceNumber Date Descr¡ptlon I Due Date hvo¡ce Amq Approved Amtì 124 Dean, Rlchard, , ,, 0-519 Phone $o.oo ($286.01) Jul 20'19 07-15¡9 Phone 07-15-1s $240.00 $240.00 $240.00 ¡fi1 R&S Home Hatdware, g Tufbville Rd-, UnitA, Stlrling, ON, KOK 380 0-200 GST payable $0.00 ($5,322.33) Jun 2019 Stmt O7-1S,19 HST - Provinciat 07'15-19 $16,30 $16.30 0.200 GST payable $o.00 (çs,322.33) Jun 20l9Stmt 07-15-19 HST- Federal 07-15-19 $10.1 I $10.1e 07-15-19 $203.9f o-505 Maintenance $0.00 ($2s,365.23) Jun 2019 Stnt 07-15-.19 Ma¡ntenanae $203.91 s230.40 182 Smith, Garoline, 185 West Front St., St¡rl¡ng, oN' ($5,322.33) Jun20,2019 07-1519 HST-Provincial 07-15-19 s3.44 $33.44 0-200 GST payable $0.00 s,200 GST payahle $0.00 ($5,322.33) Jun 20,2019 07-1$.19 HST- Federal 07¡5-19 $20.90 $20.90 È508 M¡scellaneous $o.oo $0.00 Jun 20, 2019 07-1$19 Pickleball nets with frames 07-15-19 $418.00 $418.00 $472.34 108 Sound Barriers, 2390 Þren, Rd, Mississauga, ON, LsS lBg GST payable s0.00 ($5,322.33) 20205 07-15-19 HST - Provinclal 07-1 5-l I $631-95 $631.95 0-200 payable ($5,322.33) 24205 07-15-19 HST- Federâl 0715-19 $Í!94.S6 $394.96 ù200 GST $0.00 Expendîtu¡es $0.00 ($rô,210.00) 20205 07-15-19 Supply/install double leaf gate 07-15-19 $7,89S.29 $7,899.æ 0-511 Gapital $8,926,20 57 Technical standards & safety Authofity, 345 carllngvlew Drive, loronto, oN, MgW 6Ng 0-505 Malntenance $0.00 ($23,365.23) 3340891 07-15-19 Maintenance 07-15'19 $115.00 $115.00 0,505 Mâ¡ntenance $o.00 ($23,365.23) 3341 1 55 07-15-19 Mâ¡ntenânce 07-15-19 $115.00 $11s.00 3210.00 100 Telizon, P.O. Bor 627, Barrle, ON, L4M 4Vl payable ($s,322.33) 0445'152019070ô 07-1+19 HST - Prov¡nciat 07-15-19 $3.7e $3,79 0-2{Ð GST $o.oo payable ($5,322.33) 04,151520190706 07-1e19 HST- Federal 07-15.19 $2.37 $2,37 G200 GST $0.00 ($286.01) 04451520190706 07-15-19 Phone 07-1 5-19 $47.36 $47.36 G519 Phone $0.00 s53.52 Total Bills To Pay: ::==æ$r0,r52.46 7-3-2019 12:27pm Stirling-Rawdon & District Recreation Centre PagÊ | I NP Preliminary Cheque Run (Council Approval Report) Åut l,Aûn latrchtrt

Vendo¡ lnvoiceNumber Date Descrlptlon Due Date lrwoice Amtr Approved Arntl Account Number Account Descrlfiion Budgeted $ YTD Balance 96 1684567 Ontario Inc., 200 Davenport Rd, Toronto, ON, lllsR lJz 004 07-03-19 HST- Provinciat 07-03-19 $4.80 $4.80 0-200 C'ST payable $o.oo ($5,745.78) 004 07-03-19 HST- Federal 07-03-19 $3.00 $3.00 G200 GST payable $0.00 ($5,745.78) 004 07-0!19 Maintenance 0743-19 $60.00 $60.00 0-505 Maintenance $0.00 ($22,377.03)

$67.80 t8t Eastem Overhead Doors Ltd, PO Box 520, Belleville, ON, KtN 582 235173 07-03-19 HST - Federal 07-03-19 $34.91 $34.s1 0-200 GST payable $0.00 ($5,745.78) 235173 07-03-19 HST - Provinc¡al 0743-19 $5õ.E6 $55.86 0.200 GST payable $o.00 ($5,745.78) 235173 o7-o3-19 Ma¡ntenence 07-03-19 $698-20 $698.20 0-505 Maintenance $0.00 ($22,377.03)

$788.97 19 Hydro One Networks ]nc,, P.O. Box 4102 STN A, Toronto, ON, lllsw 3L3 Jun 24,2019 07-0&19 HST- Provincial 07{3-19 $182.r4 $182.14 0-200 GST pâyâble $0.0û ($5,745.78) Jun 24.2019 07-03-19 HsT- Federal 0743-,19 $113.84 $113.84 0-200 GSï payable $0.00 ($5,745.78) Juin24,2019 07-0$19 Hydro 0743-19 $2,276.71 î2,276.71 0-502 Hydro $0.00 ($53,0s1.6s)

$2,572.69 57 Technical Standards & Sefety Authodty, 345 Carlingvlew Ddve, Toronto, ON, MgW 6N9 3332629 07{3-19 Maintenanc€ 07-0}19 $'115.00 $115.00 0-505 Maintenance $0.00 {$22,377.AsJ 3332630 07-03-19 Maintenance 074&19 $115.00 $11s.00 0-505 Maintenance $0.00 ($22,377.03)

$230.00 't09 Telizon, P.O. Box 627, Barrie, ON, L4M 4Vl 4d'515 07-03-19 HST-Federal 07-09-1e û2.40 $2.4o 0-200 GST payable $o.00 ($5,745.78) ¿14515 07-03.19 HST - Prov¡ndal 07-03-19 s3.û5 $3.E5 0-200 GST payable $0.00 ($5,745.78) 44515 o7-O3-19 Phone 07-03-'t9 s48.08 $48.08 ù,519 Phone $0.00 ($237.93)

$s4.33 2 union Gas Limited, P.O. Box 2025, Chatham, ON, Jun26,2019 07-03-19 HST-Federal 07-03-19 $8.71 $8.71 0-200 GST payable $0.00 ($5,745.78) Jun 26, 2019 07-03-19 HST - Provincial 07-03-19 $13.94 $13.94 0-200 GST payable $0.00 ($5,745.7E) Jun 26,2019 07-0$i9 Union Gas/Union Energy 07{3-19 $174.16 $174.18 0-507 Union GalUnþn Energy $o.00 ($3,774.32)

$196.S3 Total Bills To Pay: $3,910.62 t/rt* ø. /Va/,"j ,4"g. ¿ultf _t Stirting-Rawdon & Ðistrict Recreation Centre Page I 7-18-2019 2:34pm Statement of Revenue and Expendítures Original Budget For Arena (0) For the F¡Ecal Per¡od 2019-6 Encllng Juae 30, n19

Prevíous YTDI Previous YTDI RemâÍn¡ng ot Account Number eudsed Actudl

Revenues 0.00 $ 108,372.21 O.0oo/o 0-400 lce Rentrls $ 170,000,00 $ 70,981.86 $ 420.13 0.00o/o 0-401 lce Family/Pub Skate 2,500.00 (182.74) 0.00 0.00 0.00o/o 0402 Surface 4,000.00 2,895.00 0,00 0.00 0.00 0.00% 0-403 Hall 0.00 0.00 0.00 2,400,00 0.00% 0-404 Canteen 4,200.00 1,800.00 0.00 17,469.î4 0.00% 0405 Curling Club 25,000.00 21,120.32 0.00 0.00 0.00% 0-406 Room Rental 5,060.00 0.00 0,00 1,953.10 0.00o/o 0-407 Sign Rental 10,000.00 (117.48) 0.00 0.00% 0408 Skate SharPener 500.00 500.00 0,00 0.00 0.00% È409 Phone Receþts 791.00 791.00 0.00 0.00 0.ooo/o ()-410 Miscellaneous - RINC Grant 0.00 0.00 0.00 0.00 0.00% G411 Lions Club 500.00 0.00 0.00 0.00 205,816.73 0.00olo 0-412 Municipal Contributions 220,199.00 95,892.01 2,376.30 O.O0o/o 0-413 lnvestment lncome 500.00 67A.17 0.00 0.00 10,000.00 0.00% 0-414 Donetions 1,700.00 0.00 0.00 0.00 0.00% 0-415 Vlllage Loens 0.00 0.00 0.00 0.00 0.00% 0-416 Surplus Previous Year 0.00 0.00 0.00 0.00 0.00% 0-417 lnsuranoe ProceEds 0.00 0.00 0.00 0.00 0.00o/o 0-418 Pepsi R€venue 0.00 0.00 0.00 0.0û 0.00% 0-419 Contrlbutions from Reserve 0.00 0.00 .81 0.00% Total Arena Revenues $ 444,950.00 $ 1 14$ 0.00 $

Expend¡tures 0.00 197.00 0.00% 0-500 General Admin¡sttation $ 1,000.00 $ 100.00 $ $ 70.o11.47 0.00% 0-501 Payroll 158,000.00 84,045.06 0.00 0.00 53,051.65 o.000/o 0-502 Hydro 125,000.00 42,455.25 0.00 860.48 0.00% 0-503 Propane 3,500.00 1,525.67 0.00 0.00 0.00o/o 0-504 CleanlngSupplies 2,000.00 0.00 0.00 22,377.A3 0.00o/o 0-50ã Maintenance 40,000.00 25,238.30 753.00 0.00% 0-506 Alarm System Mtce. 700.00 693,00 0.00 0.00 3,774.32 0.00% 0-507 Union Gas/Union Energy 8,000.00 4,866.43 0.00 0.00 0.00% 0-508 Miecellaneous 0.00 0.00 0.00 2,585.00 0,00o/o 0-509 Snow Removal 4,500.00 3,534.95 0.00 0.00 0.00 0.00% 0-510 Specials 0.00 0.00 0.00 't6,210.00 0,007o 0'511 Cepftal ExPenditures 0.00 0.00 0.00 0.000/o 0-512 lnsuranc,e 17,000.00 19,050.86 26',t.43 0.00 330.f1 0.00D/o 0-513, Cable 800.00 0.00 0.00 0.OQo/o 0,514 Work¡ng CaPital Reserve 75,000.00 0.00 0.00 0.00 0.00 0.00% 0-515 Loan PaYments 0.00 0.00 0.00 0.00% 0-516 Uncollectable Expense 0.00 0.00 0.00 0.007o . ...,,0-517 Deficitfiom Previous Yeal 0.00 0.00 0.00 0.00 0,00 0.00% G518 Pepsi ExPense 0.00 0.00 237.93 0.00% (ÞSlg Phone 1,200.00 287.25 0.00 0.æ 0.00 0.00 0.00% 0-520 Audit 2,500.00 0.00 0.00 O.QDo/o 0-521 Training 1,500,00 1,351.46 0,00 3,839.77 0.00% 0-522 Water/Sewer 4,000.00 38,373.30 StÍrling-Rawdon & District Recreation Centre 7-18-2019 2:34pm Statement of Revenue and Escpenditures Page 2 OrÍginal Budget Fo¡ A¡ena (0) For the Fiscal Petiod 201Ù6 Ending June 3A,2O19

Prcvlous YTDI PrevlousYTD| Annua{ Remainlng o/o [ccount Number Bu oEed nctuall tsudsetl

0-523 Memberships/Licencing 250.00 374.42 0.00 421.92 0.00% Total Arena Expenditures $ 444,960.00 $ 222,157.î7 ç 0.00 $ 0.007o

Arena Excess of Revenues Over Expenditurcs $ 0.00 $ (27,807,23rç 0.00 $ 174,168.13 0.00% Stirling-Rawdon & District Recreation Centre 7-1s.2019 2:31pm Statement of Revenue and Expendltures Page 3 Orlg¡nal Budget

Forthe Flscal Perìod 2019.6 Endtng June 30,2o19

Prevlous YTDI Previous YTÐl Annuell Remaining Account Number euosed ætuad au¿setl Actual

Total Revenugs $ 4¡14,950,00 $ {94,350,14 $ 0.00 $ 348,807.81 0.00% Total Expenditurcs $ 444,950.00 $ 222,157.3T I 0.00 $ t74,649.6Ê 0.00% Total Excess of Revenues Over Expendituree $ 0.00 $ {27,807.23} $ 0.00 $ 174,168.13 0.00% )

6-12-2019 lí:O3am Stirling-Rawdon & Ðistrict Recreation &ntre Page I NP Preliminary Cheque Run (Councit Approval Report) :l¿,n pir , ltlct V¿r,r¿ lvr:

Vendor lnvolceNumber Date Descr¡pt¡on Þue Date lnvoice Amtl Appror/ed Amtl Account Number Account Description Budgeted Sl WD Balanc€ 96 1684567 Ontario lnc., ola David N. Moore &'Son Environmental, 1010 Bethel Rd., Roslin, ON, KOK 2Y0 7202 06-11-19 HST - Provincial 0G11-19 $4.80 $4.80 0-200 GST payable $0.00 ($5,e22.40) 7202 0&11-19 HST- Federal 06-11-19 $¡.oo $3'00 s,200 GST payable $0.00. ($5,s22,40) 7202 06-11-.19 Maintenance 0€-11-19 $60.00 $60,00 0.505 Maintenance $0.00 ($21,045.76)

$67,E0 63 Bardon Supplies Limited, Box 1023, Belleville, ON, K8N 586 co79826 06-11-19 HST - Federal 06-1 1-19 $1O.8{' $r 0.89 o-200 GST payable $0.00 ($5.s22.40) cÐ79826 06-ll-19 HST - Provlnclal 0&11-19 917.42 917.42 0-200 GST payable $0-00 ($5,922.40) c079826 0&f 1-19 Wall hung basin 06-11-19 s217.75 821t.75 0-505 Mainìenanc€ $0.00 ($21,045.76)

$2,i6.06 133 P & K Ice Services, P.O. Box 311, Elm¡ra, Ol,¡, NgB 2Zz Jun 10, 2019 06-11-19 HST - Federal 0c11-19 $40.93 $,t0.93 0-200 GST payable $0.00 ($5,S22.40) Jun 10; 2019 0e11-19 HST - Pmvincial 0G1t-19 $65.4e $65.¿tg 0-200 GST payable $o.oo ($5,e22.40) Jun 10,2019 0G11-19 Boad deaning (Þ11-19 $818.58 $818.58 0-505 Malntenance $0.00 ($21,0,15.76)

$925.00 43 R&S Home Hafdware, 9 Tuftsvllle Rd., Unit A Slirling, ON, KOK 380 May 2019 Stmt 06-11-19 HST - Provincial 06-11-19 $6.10 $6.10 0-200 GSï payable $0.00 ($5,e22.40) Itlay2019 Strnt 06-11-19 HST- Federat 0È11-19 $3.82 $3.82 s.200 GST payable $0.00 ($5,s22.40) ltlay 2019 Stmt 06-11-19 Maintenance 0È11-19 $76.34 $76.34 û.50s Maintenance $0-00 ($21,0¿t5.76)

$86.26 1U Rollins Building Supplies, 436 Front St. W., P.O. Box lO, St¡rling, ON, KOK 3EO May2019stmt 0G11-19 HST- Prcvincial 0ô'11-19 $1-s7 $r.37 0-200 GST payable $0.00 ($5,e22,40) May2019 Stmt 0ê11-19 HST - Federal 06-11-19 $0.86 $0.86 0¿00 GST payable $0.00 ($5,922.40) May 2019 Stmt 0G11-19 Maintenance 06-11-19 $17.18 $17.18 0-505 Ma¡ntenance $0.00 ($21,045.70)

$19.41 I Superior Propane, PO Box ¡[i64 Stat¡on A', Toronto, ON, M5W OJs 21445257 0ô'11-19 HST- Federal 06-11-19 $3.08 $3.08 0-200 GST payable $0.00 (s5,e22.40) 21445257 06-11-19 HST - P¡þvineial 06-11-'19 $4.e3 $4.93 0-zx) GST payaHe $o.00 ($5,e22.40) 24ss6526 0Gll-19 HST- Federal 06-11-1S ($1.71) ($1.7r ) 0-200 GST payable $0.00 ($s,s22-40) 24556526 06-111S HST- Provincial 06-11-1S ($2.74) ($z.z+¡ 0-200 GST payable $0.00 ($5,e22.40) 21445257 06-11-19 Propane 0G11-19 $61.65 $61.65 0.503 Propane $o.oo ($833.08) 24556ã26 0G1l-19 Propane 0È11-19 ($34,25) t$34.25) o-503 Propane $0.00 ($sle.os¡

$30.96 80 The Gordon Co. Locksm¡ths Ltd., 117 Mineral Road, Unit#7, Belleúlle, ON, K8N 4Z!; 13342 06-11-19 HST- Federal æ-11-19 $1.75 $1.75 0-200 GST payable $0.00 ($5,{zz-n¡ 13342 06-11-19 HST - Provlnclâl 0Ê11-19 $2.80 $2.80 0-200 GST payable $0.00 ($5,922.40) 13342 0G11-19 Maintenance 0G11-19 $35.00 $35.00 0-505 Maintenance $0.00 ($21,045.76) 642-mtg 11:03am Stirling'pswdon & Districl Recreatíon Centre Page 2 " NP Preliminary Cheque Run (Couneil Approval Report)

Vendor lnvoíceNumber Date Description Due Date lnvoice Amtl Approved Anrt! Account Number Account Descrlptlon Budgeted $l YfD Balance

$39.s5 Total Bills To Pay: $r,41s.04, :, Period Endino Jun 30. zll9

Àecounts RecêlvaHê Rentâl Fêê HST qmnd Totâl

Reueñuê lìrt$endhd:

50.oo to.{xt 50.oo

utstândidô Recdvâbles:

SUBTOIAL: $0.00 $o.00 $0.00 TOIAL RECEIVABLES: so.00 s0,00 ¡0.00

GrL Bs¡f_Bd4eê å3 ofJun 30. 2Ùlg ß 33S.547.{6

Bank Bala¡æe as of Jqn 3{¡. 20í9 I 3:ì9.660-2t

Resewe Bank Edanc€ eE of Jun 30, 2019 t21,615.68 ,4a,. W lV*Í- ,fu,-g ;telî -ç. Stirtíng-Rawdon & DistrÍct Recreation Centre page 7 6-12-20'tg 10:53am Sfafement of Revenue and Expendítures Original Budgot For A¡ena (0) For the Físcal Perlod 2O1g-5 Endìng May 31, 2019

Remainlng Prevlous Previous Account Number

Revenues 0.00% r70,000.00 60,017.26 $ 0.00 $ ß8,372.21 0-400 lce Rentals $ $ (2O7.74) 0.00 420.13 0.00% lce Family/Pub Skate 2,500.00 0-401 0,00 0.00% 4,000.00 45.00 0.00 0-402 Suñace 0.00 0.00% 0.00 0.00 û.00 0-403 Hall 0.00% 4,200.00 1,800.00 0.00 2,400.00 0-404 Canteen 0.00% 25,000.00 21,120.32 0.00 17,469.34 0-405 Curling Club 0.00 0.00 0.00 0.00% 0-406 Room Rental 5,060.00 0.00 I,953.10 0.00% Rental 1 0,000.00 $42.4e) 0-407 Sign 0,00 0.00% 500.00 500.00 0.00 0-408 SkateSharPener 7S1.00 0.00 0.00 0.00o/o 0-409 PhoneReceiPts 791.00 0.00 0.00 0.00% RINC Grant 0.00 0,00 0410 Mlscellaneous- 0.007o 500.00 0.00 0.00 0,00 0-411 Lions Club 0.00% 220,199.00 451100.00 0.00 ß8,6A2.57 0-412 MuniciPal Contributions 0.00% 571.83 0.00 1,823.46 lnvestment lncome 500.00 0-413 r 0,000.00 0.00o/o 1,700.00 0.00 0.00 0414 Donations 0.00% 0.00 0.00 0.00 0.00 . 0415 Vlllago Loans 0.00% 0,00 0,00 0.00 0.00 0416 SurPlus Previous Year 0,00 0.00 0.00 0.00% O-417 lnsuranceProceeds 0.00 0.00 0.00 0.00 0.00% S418 PePsiRevenue 0.00 0.00 0.00 0.00 0.00% from Reserve 0.00 0-419 Contributons 0.00% 128,895.19 $ 0.00 $ 281,040.81 Total Arena Revenues $ 444,950.00 $

Expenditures 197.00 0.00% $ 1,000.00 $ 100.00 $ 0.00 $ 0-500 General Administrat¡on 0.00% 158,000^00 71,419.02 0.00 55,462.25 0-501 PaYroll 0-00% 125,000.00 56,988.86 0.00 53,051.65 0-502 HYdro 833.08 0.00% 3,500.00 1,525,67 0.00 0-503 ProPane 0.00 0.00% 2,000.00 0.00 0.00 0-504 GleaningSuPPlies 0.QOo/o 40,000.00 't2,429.11 0.00 21,045.76 0-505 Malntenance 753.00 0.00% 700.00 6S3.00 0.00 0406 Alarm SYstem Mtce' 0.00% 4,747.26 0.00 3,774.32 EnergY 8,000.00 0-507 Union Gas/Union 0.00 0.00o/o 0.00 0.00 0.00 Miscellaneous 0-508 2,585.00 0.00% 4,500.00 3,534.95 0.00 0-509 SnowRemoval 0.00o/o 0.00 0.00 0.00 0,00 0-510 SPecials 0.00 0.00 16,210.00 0.00% ExPenditutes 0.00 ù511 CaPital 0,00 0.00o/o 17,000.00 1S,050.86 0.00 0-512 lnsurance 330.11 0.00% 800.00 261.43 0.00 0-513 Cable 0.00% 0.00 0,00 0.00 Reserve 75,000.00 0-514 Working CaPital 0.00 0.00% 0.00 0.00 0.00 0-515 Loan Payments 0.00% 0.00 0.00 0.00 ExPense 0.00 0-516 Uncollectable 0.00 0.00% 0.00 0.00 o.00 .. --,,- DefÌcltfrom PrêviousYear 0.00% ".O-517 0.00 0.00 0.00 ËxPense 0.00 0-518 PePsi 237.93 0.00% 1,200.00 239.73 0.00 0-519 Phone 0.00 0.00% 2,500.00 0.00 0.00 0-520 Audlt 0.00 0.00% 1,500,00 995.00 0.00 0-521 Trâining 0.00% 4,000.00 38,373.30 o.00 3,839.77 G522 Wâte¡/Sewer Sttrling-Rawdon & Distrtct Recreation Centre Pdgê 2 6-12-2019 70:53añ Statement of Revenue and Expenditures Original Budget

ro, tn" ri"""t p"rno"J #l-l?ndhg May sl, zotg

Prov¡ous Previous YTDI Ann YTE Remalning Actuall Actual

0.00 421.92 0.00% 0-523 Memberships/Licencing 250.00 374.42 o.oo 16".741;lS 0.00% Total Arena Expenditures $ 444,950.00 $ 210,732'60 $ $

118,299.02 0.00% Arena Excess of Revenues Over Expenditures $ o.oo $ (s1,E37.41) $ 0.00 s Stlrling-Rawdon & Dlstrict Recreatlon Centre 6-12-2019 1o:53am Statement of Revenue and Expenditures Page J Original Budget

Forthe Flscal Period 2019-5 Êndtng May 31,2O19

PreviousYTDI PreviousYTDI Annual YTD Remaining Account Numbor BudEetl Actuall Budget Actual

Total Revenues $ 444,95{¡.00 $ 128,895.19 $ 0.00 $ 281,040.81 0.00% Total Expênd¡tur€s $ 444,950.00 $ 210,732.60 { 0.00 $ 162,741.79 0.00% Total Excees of Revenues Over Expendítures $ 0.00 $ (81,837.41) $ 0.00 $ 118,299.42 0.00% Stirling-Rawdon & District Recreafbn Centre 5-30-2Mg 3:12pm l Page I NP Prelimínary Cheque Run (Cou ncil Approval Report) nay ,3a, flCIlq \/or,tclvrt

Vendor lnvoicENumber Date Deocription Du€ Date Invoice Amtl þproved Amtl Account Number Account Description Budgeted $l YfD Balance t3 Cogeco, Cogeco Pattment Centre, P O Box ¿1613 Stn A, Toronto, ON, MSW llEa 110037902967 05-30-19 HST - Federal 05-30-19 $2.9r $2.S1 0-200 GST payable $0.00 ($6,1s2.59) 110037902967 05-30-19 HST - Ptovinc¡al 05-30-19 $4.65 $4.65 0-200 GST payable $0.00 ($6,1e2.59) 110037902967 05-3$''19 Cable 05'30-19 $58.15 $58.15 0-513 Çable $0-00 ($271.e6)

$65.71 f I Hydro One Nelworks lnc,, P.O, Box 4102 STN A Toroffo, ON, MsW 3L3 May24, 2019 05-30-19 HST - Federal 05'30-19 $119.29 $119.29 0-200 GST payable $o.oo ($6,1e2.5S) May24,2019 05-30-1S HST - Provincial G5€0-19 $190.86 $190.86 G200 GST payable $o.00 ($6,1e2.5s) May 24,2O19 O5-30-19 Hydro 05-30-19 $2,385.80 $2,385.80 0-502 Hydro $0.00 ($50,665.85)

$2,69s.95 1¡!0 Sw¡sh, Box 3000, Peterborough, ON, KgJ 8N4 H760222 0S3G19 HST - Pmvincial 05.30-19 914.27 î14.27 0-200 GST payablo so.00 ($6,rs2.59) H760222 0t3$.19 HST - Federal 05-30-19 $8.e2 $8.92 0-200 GST payable $0.00 ($6,1e2.5e) H7õ0222 05-30-19 Poly scrub brush 05-30-1 I $178.42 g't78.42 û.505 Maintenance $0.00 ($20,802.ô7)

$201.01 3 Trent Valley Distributors Ltd., 300 Bell Blvd.,, Unit 4, Belleville, ON, KBP 5tl7 T95508 05-3019 HST - Provincial 05-30-19 $3.17 $3.17 0-200 GST payable $0.00 ($6,1e2.5e) T95508 0S30-19 HST- Federal 05-30-19 $1.S $1.s9 0-200 GST payabte $0.00 ($6,1e2.5e) TS5873 05-30-19 HST- Federal 05-30-19 $1.25 $1.25 0-200 GST payable $0.00 ($o,tsz.ss¡ T95873 05-30-19 HST- Provincial 05-30-19 $1.99 s1.99 0-200 GST payable $o.oo ($6,1s2.5s) T95508 05-30-19 Mop head, floor pad 05-30-19 $39.72 $39-72 0-505 Maintenance $0.00 ($20,802.67) T95873 05-3019 Dustbanesweepcompound 05-30-19 s24.95 $24.95 0-505 Ma¡ntenance $0.00 (s20,802.07)

$73.07 2 Union Gas Limited, P.O. Box 2025, Ghatham, ON' May 28, 2019 0S30-19 l'lST - Federal 05-30-19 $14.f8 $14.1 I 0-200 GST payable $0.00 ($6,1e2.se) May 28, 2019 05-30-19 HST - Prcvinc¡al 05-3G19 fi22.67 6?2.67 0-200 GST payable $0.00 ($6,1e2-5e) Ivlay 28, 2019 0F30-19 Union Gas/Union Energy 0s.30-19 $283.52 $283.52 0-507 Union Gas/Union Energy $o.oo ($3,4s0.80)

8320.3? Total Bills To Pay: $3,356.71 s-zt¿!ìt,tc' Stirling-Rawdon & Ðistrict Recreation Centre .ì Page 1 l AlP PrelÍmínary Cheque Run (councít Approvat Report) fil-¿t*r åt, A.f,lq 'lnnúVts ü Vondor lnvoiceNunber Date Description Ðue Date lnvoice funtl Approved Amtl Account Number Account Description Budgeted $ YTD Balence 63 Bardon Supplies L¡m¡ted, Box 1023, Belleville, ON, KgN 5BG c121876 0S21-19 HST - Povincial 05-21-1 I $2-38 $2.38 0-200 GST payable $0.00 ($4,532.44) c121476 05-21-19 HST - Federal 05-21-19 $1.49 $1.¿ß) 0-200 GST payable $o.oo ($4,532.44) c121876 05-21-19 Ma¡ntenance 05-21-19 $29.76 $2S.78 0-505 Maintenance $0.00 ($1e,871.17)

$33.63 62 Goldsmith Sau 7174 GountyRd. 1E, Spencerville, ON, KOE1XO 61858 Oç21-19 HST- Federal 05-21-15 $18.25 $18.25 0-200 GST payable $o.00 ($4,532.¡14) 61858 0$21-19 HST - Provinclal 05-21-l I $29.21 $29.21 0-200 GST payable $0.00 ($4,532.44) 61858 05-21-1S Maintenance 05¿1-19 s365.00 $365.00 0-505 Maintenanee $0.00 (s19,871.17)

$412-46 'lt0 Quinte Builders Hardware Ltd., P.O. Box 790, 320 Jamieson Bone Road, Belleville, ON, K8N 5Bti æ168 05-21-19 HST - Federal 05-21-19 $18.10 $18.10 0-200 GST payaHe $0.û0 {$4ssz.++¡ 29168 05-21-19 HST - Povincial 05-21-15 $28.96 $28.96 0-200 GST payable $0.00 ($4,532.44) 29168 05-21-19 Maintenance 05-21-19 $362.00 $362.00 0-505 Maintenance $o.oo ($1s,871.17)

$4æ.06 43 R&S Home Hardware, I Tuftsv¡lle Rd., Unit A, Stlrllng, Où¡, KOK 3E0 Apr 2019 Stmt 05-21-1S HST - Provincial 05-21-19 $3.54 $3.54 0-200 GST payable $0.00 $4,sez.u¡ Apr20l9Stmt 05-21-19 HST-Feder¿l Oç21-19 $2.21 92.21 0-200 GST payable $0.00 ($4,532.44) Mar2019Stmt 05-21-19 HST-Federal 05-21-1S $2.98 $2.s8 0-200 GST payable s0.00 ($4,532.44) Mar2019 Stmt 05¿1-19 HST - Provincial 0521-19 $4.78 $4.78 0-æ0 GST payable $0.00 ($4,532.44) Apr 2019 Stnt 05-21-19 Maintenance 05-21-19 w.22 $44.22 0-505 f\lbintenance $0.00 ($r9,871.17) Mar20l9sfnt 05-21-19 Maintenence 05-21-19 $59.67 $59.67 0-505 Mainùenance $0.00 ($1S.871.14

$117.40 15¡l SESCO, 175 Gollege SFoetWest, Belleyille, ON, KtP 2G? Apr2019Stmt 05-21-19 HST-Federal 05-21-f9 $3.54 S3.54 o-200 GST payable $0.00 (84,532.44) Apr 2019 Stmt 0S21-19 HST - Provincial 05-21-19 $5.67 $5,67 o-200 GST payable s0.00 ($4,532.44l Apr 2019 Stmt 0+21-'tg Maintenance 05-21-'tS $70.85 $70.85 ù505 Mainlenance $0.o0 ($1s,871.17)

$80.06 109 Tellzon, P.O. Box 627, Barrie, ON, L*lll ¡lvl 0445't520190506 05¿1-19 HST - Federal 05-21-1S 62.37 92.37 0-200 GST payable $0.00 ($4,532.44) 04451520190506 05-21.19 l'lST - Provincial 05-21-19 $3.7s $3.79 G,æ0 GST payable $0.00 ($4,sez.++¡ 0,1451520190506 05-21-1e Phone 05-21-19 $48.$) $48.09 0-519 Plæne $o.00 ($1ss.84)

$54.25 tzt-lots 'rt:i\am StirlÍng-Rawdon & District Ræreation Cenfre Page 2 NP Preliminary Cheque Run (huncìl Approval Report)

Vendor lnvoiceNumber Date Descrlpüon Due Date lnvoice Amtl Approved Amtl Account Number Account Description Budgeted $l YfD Balance Total Bills To Pay: sr,r08.88 5-"¡>2019 1lrt6am Stirling-Rawdon & District Recreation Gentre ç ã Page I NP Preliminary Cheque Run (CouncÍl Approvat Report) f'il I ï l, fl DIct I ouclurs Vendor lnvoiceNumber Date Description Due Date lnvoice A¡ntl Approræd Amtl Account Number Atcount Description Budgeted$l YfDealance 96 16.8¡l5iE7 Ontario lnc., ola N. lloofe & $on Environmental, 1010 Bethel Rd., Roslin, ON, KOK 2Y0 71 93 05-01-19 HST - Provlndal o+0r-19 $6.00 $6.00 o-200 GST payable $o.oo ($6,2æ.11) 7193 05-01-19 HST - Federal rn01-19 $3.75 $3.75 0-200 GST payable $0.00 ($6,2æ.1r) 7193 05-01-'19 Maintenance 0s01-1s $75.00 s75.00 0..505 Maintenance $0.00 ($19,579.67)

s84.7s '13 Cogeco, Gogeco Payment Gentle, P O Box 4613 Stn À Toronto, ON, M5W 0E3 11AA37323725 05-01-19 HST- Federal 0S01-19 æ,40 $3.40 0-200 GST payable $0.00 ($6,233.11) 110937323725 05.01-19 HST - Provìncial 0g{t-19 $5.,14 $5.44 0-200 GST payable $o.oo ($6,2s3.11) 110037323725 05-01-19 Cable 05-01-19 $67.99 $67.S9 0-513 Cable $0.00 ($203.97)

$76.83 180 Garavenla (Canadal Ltd, 620 Alden Road, Unit 102, Markham, ON, L3R SRz 009s40N 05-01-19 Capihl Expenditures 0S01-19 $8,105.00 $8,105.00 0-5'11 Capital Expenditures $0,00 ($8,105.00)

$8,105.00 148 Hastings Fire Equipment 20lX), 116 Old Madoc Road, Foxboro, ON, KOK 280 2019084 05{'l-19 HST - Provincial 05-01-19 $17.32 $17.32 0-200 GST payable $0.00 ($6¿33.11) 2019084 05-01-tg HST - Federal 05-01-19 $10.83 $10.83 0-200 GST payable $0.00 ($6,233.11) 2019084 0il1-19 Maintenanæ 05.01-19 $216.50 $216.50 0-505 Maintenance $0.00 ($1s,57e.64

s244.65 19 tlydro One Networks lnc., P.O, Box 4102 STN A" Toronto, ON, MSW 3L3 Apr 26, 2019 05-01-19 HST - Provincial 05-01-19 $973.84 $973.84 0-2fi) GST payable $0.00 ($6,233.11) Apr26,2019 05-01-19 HST- Federal 0S{t-19 $60e.65 $608.65 0-2ü) GST payable $0.00 ($6,2æ.r1) Apr 26, 2019 05{1-19 l-lydro 05-01-19 fi12,172.96 $12,172.56 (Þ5m Hydro $0.00 (æô,4sz.se)

$r3,755.¡llt 137 Jen Detlor Kerr, 166 Pine Hitl creac€nt, Stirling, ON, KoK 3E0 286 05-01 -1 I General Adminishation 05-01-1e $190.00 $190.00 G500 General Administsation $0.00 ($z-oo¡

${90.00 109 Telizon, P.O. Box 627, Berrlê, ON, L¡ltUl 4Vl 04451520190406 05-01-19 HST- Federal 05-01-'19 $2.38 $2.38 s200 GST payable $0.00 ($6,233.11) 04451520190406 t¡+01-19 þlST - Provinciaf 05-01-19 $.8r $3.E1 0.2(X) GST payable $o.oo ($6,233.11) 0,14515201904û6 Ga0l-19 Phone os-o1-19 $47.65 &47.65 o€19 Phone $0.00 ($142.1e)

$53.E4 2 Union Gas Umlteq P.O. Box 2025, Chatham, ON, 0$01-lS HST-Federal 4pr26,2019 05-01-19 $25.09 $25.0s 0.200 GST payable $0.00 ($6,2æ.1r) 05-01-19 HST-Provincial Apr26,2019 05-01-19 $40.16 $40.16 ù200 GST payable $0.00 ($6,233.11) Apr 26, 05-01-'19 2019 Union Gas/Uníon Energy 05-01-19 $501.86 $501.86 0-507 Union Gas/Un'lon Energy $0.00 ($2,e88.s4)

$587.1r *í-28¿9 fi:26ant Sfi?IÍng-Rawdon & District Recreafibn Centre Page 2 NP Preliminary Cheque Run

(C o u ncíI Ap prov al Report)

Vendor lnvo¡cêNumber Dajte Descrlption Due lhte lnvo¡ce Amt¡ þproved Amt¡ Account Number Account tlescription Budgeted$l VmBahnce Total Bills To Pay: :===@$24077.0t and D¡str¡ct Recreation Centre

Period End¡nq may 31, ã119

Àccounts BÊe¡laþle Rental Fee HST Gaand Total Dtl

êrem€ ()irl$ândlnd:

S'ÚB TôTÀL: út .uu úo,uu ilstand¡no ReceiwbÞs: --sî.iilt

$0.00 $0.00 $0.00

TOTAL RECEIVABLES: 30.00 s0.00 s0.00

GrL Bank Balance as of llav 31, 2019 3 302.613.33

Bank Balance $ 3û3.36278

Pꀀlv€ Bank Balanc€ as of Mâv 31, 2019 $21,615.68 /r^ # .J{'/*t* 4'-g zof tr l. Stirting-Rawdon & DÍstrict Recreation Genfie Page I 6-22-2015 1ø:3ôam Statement of Revenue and Expendltures Ortglnal Budget PorArena (0) Forthe Fìscal Period 2019.4 Emllng Aprtl 30'2019

Prevloug YfDl Prev¡oua Remaining o/o Account Number sudEed

Revenues 108,230.17 0.00% 0.400 lce Rentats $ 170,000.00 $ 59,214.60 $ 0.00 $ 395.13 0.00% 0-401 lce Family/Pub Skate 2,500.00 (475.00) 0.00 0.00 0.000/o 0.402 SurfEce 4,000.00 45.00 0.00 0.00 0.00% 0-403 Hall 0.00 0.00 0.00 2,400.00 0.007o 0-404 Canteen 4,200.00 1.800.00 0.00 0.00 11,568.21 0.00% 0-405 Curling Cfub 25,000.00 't6,236.14 0.00 0.00 0,00% 0406 Room Rental 5,060.00 0.00 1,228jQ 0.00% 0-407 Sign Rental r 0,000.00 (842.48) 0.00 0408 SkateShapener 500.00 500.00 0.o0 0,00 0.00% 0.00 0.00% 0-¿lO9 Phone Receipb 791.00 79't.00 0.00 . 0,00 0.00% 0-410 M¡scellâneous - RINC Grant 0,00 0.00 0.00 0.00 0.00% 0-41'l Llons Club 500.00 0.00 0.00 '220,199.OA r 38,602.57 0.00% 0-412 Municipal Contdbutions 45,100.00 0.00 0-00 1,290.07 0.00% 0-413 lnvestment lncome 500.00 520.95 10,000.00 0,00% 0-414 Donations r,700.00 0,00 0.00 0.00 0.00% 0-415 Mllags Loans 0.00 0.00 0.00 0,00 0.00% ' 0-416 Suçlus Previous Year 0.00 0.00 0.00 0.00 0.00% 0-417 lnsuranc€Proceeds 0.00 0.00 0.00 0.00 0.o0% 0-418 Pepsi Revenue 0.00 0.00 0.00 0.00 0.O0ö/o 0-419 Confibutions from Reseñ/e 0,00 0.00 0.00 279714.25 0.00% Total Areria Revenues $ 444,950.00 $ $ 0.00 $

Expênd¡tures 7.00 0.00% 0-500 General Administralion $ 1,000.00 $ 0.00 $ 0.00 $ 43,46ô.53 0,00o/o 0-501 Payroll 158,000.00 54,857.6S 0.00 o.00 38,492.89 0.00% 0-502 Hydro 't25,000.00 53,094,75 833.08 0.00% 0-503 Propane 3,500.00 1,625.57 0.00 0.00 0.OOó/o I o'so¿ cleaning Supplies 2,000.00 0.00 o.00 0.00 19,579.67 0.00% ' 0-505 Maintenance 40,000.00 8,617.35 0.00 753.00 0.00% 0-506 Alarm SYstem Mice. 700.00 693.00 0.00 2,988.94 0.oo% , 0-507 Union Gas/Union EnergY 8,000.00 4',196.44 0.00 0.00% ; 0-508 Mlscellanerus 0.00 0,00 0.00 0.00 2,585.00 0.00o/o I o"gos SnowRemoval 4,500.00 3,s34.95 0.00 0.00 0,00% 0-510 Specials 0.00 0.00 0.00 8,105,00 0.00% ' 0-5'11 Capital ExPenditures 0.00 0.00 0.00 0.00% : 0-512 lnsurancs 17,000.00 19,050.86 0.00 203.97 0.00% , 0-513 Cable 800.00 261.43 0.00 0.00 0,00 0.00% ' 0-514 Worklng Capital Reserve 75,000.00 0.00 0.00 0.00% ¡ 0-515 LoanPayments 0.00 0.00 0,00 o.00 0.00 0.00% : 0-516 Uncollechble ExPense 0.00 0.00 0,00 0.00 0.00 0.00 0.00% *i¡¡'1¡141 r¡ rQ¡Çfl 7 Deficit from Prevlous Year 0.00 0.00% ì o:5i8 Pepd E&ense 0.00 0.00 0.00 0.00 142.19 0.007o ' 0-519 Phone 1,200.00 192.03 0.00 0.00 0.00% , 0-520 Audit 2,500.00 0.00 o,00 0.00 0.00% A-621 Tralning 1,500.00 995.00 . o.0o 3,839.77 0.00% 0'522 Water/Seurer 4,000.00 38,373.39 Stirling-Rawdon & District Recreatíon Centre õ-22-2þ19 l0:36an Sfaúement of Revenue and Expendîtures Page 3 ÔrÍgÍnal Budget

For the Fiscal Period 2019.4 Endíng Apr¡t 30,2019

Prevlous YTDj Previous Annuall Remalnlng Account Number audged erAs"tl Actual

g Total RovEnues $ {44,950.00 $ 122,890.21 0.00 $ 273,714,25 0.00% Total Expenditures $ 444,950.00 $ 185,766.88 $ 0.00 $ 121,41856 0.00o/o Total Excess of Revenues Over Expenditutls I 0.00 $ (62,876.67) $ 0.00 $ 152,ilÐS29 0.oo% E 4.16-ml9 l0:51am Stirling-Rawdon & Distr,Íct Recreation Centrc ...t Page I :: È NP Preliminary Cheque Run (Cou ncìl Approval Report) .4¡rr f tt¿+L,natq daurchrø

Vendor lnvoiceNumber Date Description Due fÞte lnvoice Arntl Approvea ¡mtl Account Number Account DescriÉion Budgeted Sl yfo Balance 176 Lyman's Landscapln¡i, PO Box 153, Stirling, ON, KOK 3E0 1807 04-16-19 HST - Provincial 04-16-19 $18.80 $18.80 0-200 GST pa¡¡able so.00 ($6,302.04) 1807 0416-19 l'lSTr - Federal 04-16-19 $1 1.75 $11,75 0-200 GSTpyaHe $0.00 ($6,302.ø) 1æ7 O¿l-16-1I Snow Remonal 0rl-1&19 s235.00 $235.00 0-509 Snour Removal $o.00 ($2,3s0.00) 965.55 108 Sound Barrirers,23g0jOrew R4 llfi¡sslssauga, ON, L5S 188 ãn66 0,t-1G19 HSÌ - Prov¡no¡al 0+1€-19 $23.62 $23.62 0-ãr0 GST payable $0.ü) ($6,302,04) 20066 04-16-19 HST- Federal 04-16.19 $14.76 $14,76 0-200 GST payable $o.oo ($6,302.04) 20066 0+1ô19 Mairitenance 0+1G19 $2%.n 8295.22 0€05 Mainbnance $0.00 ($19,284.45)

$333.60 Total Bills To Pay: $599.1s Rental Fse HST Grand Total Receiot I

s142-lJ4 $18.46 s160-50 H & R Block $750.00 $97.50 s847.50 Itirl¡m Curlino Club $5.S1.13 w.00 $5.901.1 3

56.793-1 7 s115.9E Í6-3{¡9-t 3

trlslãrxlind RêæíÞtrlÞ-s:

SDMHA 741 s13_ff15.¿t(} 51,772.60 $15,408.00

SUB TOTAL: $13.635.40 s1.772 60 $15,¿108.00 TOTAL RECEIVABLES: t20.¡f28-57 ¡1,868.56 s2a3't7.13

GIL Bank Balanæ âs ôf AÞr 3{}. 2019 3 31r!-8O7-Ol

Bank Balane¡ as otAor 30. 2019 s 3f4,607.01

leserve Bank Balanæ as of Apr 30. 201 I $21,8'15.68 Office of the City Clerk Woodstock City Hall P.O. Box1539 500 Dundas Street Woodstock, ON N4S 047 Telephone (51 9) 539-1291 city of Woodstock

December 18,2019

The Honourable Jeff Yurek, Minister of Environment, Conservation and Parks College Park 5th Flr,777 Bay St, Toronto, ON M7A 2J3

Re: Ban of Sinqle-Use Pl Handled Shoooino Baos

Please be advised that the Council of the Corporation of the City of Woodstock passed the following resolution at its regular Council meeting held on December 12,2019

"That Woodstock City Council continue to support the single-use plastic handled shopping bag ban in principle but defer a decision regarding implementation until the Provincial and/or Federal governments have announced their decision and plans for a ban;

And further that Woodstock City Council supports a harmonized ban of single-use plastic shopping bags across the Province of Ontario;

And further that staff be directed to participate in the consultations with the Minister of Environment, Conservation and Parks with respect to the new producer responsibility model for the Blue Box Program, including discussing solutions with respect to single- use plastic shopping bags;

And further that Council pre-approve $5,000 in the 2020 revenue fund budget in order for the Woodstock Environment Advisory Committee to undertake a public education campaign to educate and encourage Woodstock residents to reduce the use and consumption of single-use plastic shopping bags;

And further that this resolution be circulated to the Minister of Environment, Conservation and Parks and all Ontario municipalities."

Yours Truly, \fl./t /7 t'it

Amelia Humphries, B. Math, M.P.A. City Clerk c: All Ontario municipalities MEMORANDUM

A Natural Attraction

DATE: January 8,2020

TO: Mayor Harrison And Members of Council

FROM: Kevin Heath, City Clerk SUBJECT: Notice of Motion - Councillor Cassidy

Please be advised that Councillor Cassidy has provided the attached Notice of Motion in writing to the Clerk on January 8,2020 for Council consideration at the meeting of Council to be held on January 13,2020.

REGIOTI Notice of Motion for

Council Meeting January 13,2020

ÌVhereas the City of Quinte West has been well served by both the Lower Trent Conservation Authority and the Quinte Conservation Authority and

Whereas we have working service agreements with both Authorities and

Whereas we value the efforts of the Conservation Authorities to monitor floods, to manage source water protection and to ensure the integrity of the watersheds within our municipality and conserve our natural environment and

Whereas the current Provincial government is reviewing the mandate and potential funding to Conservation Authorities

Be it resolved that the City of Quinle WesÍ requests that the Provincial Government improve their funding of Conservation Authorities to provide a more stable funding base that would prevent any downloading of costs to municipalities

And further that the Provincial Government will maintain and not diminish the core mandate of Conservation Authorities

And further that we forward this motion to the Minister of Natural Resources, the Premier, the Leaders of all opposition parties, all of our local municipal partners, and AMO to seek their support and concuffence.

Moved by: Councillor Terry Cassidy

Seconded by:

January 13,2020 The Corporation of The City of Quinte West By-Law Number 20-004

Being A By-Law To Confirm The Minutes And Proceedings Of The January 13, 2020 Meeting Of The Council Of The Corporation Of The City Of Quinte West.

Whereas subsection 1 of Section 5 of the Municipal Act (S.O. 2001, c. 25, as amended) provides that the powers of a municipal corporation shall be exercised by its Council;

And Whereas subsection 3 of Section 5 of the Municipal Act (S.O. 2001, c.25) provides that except where otherwise provided, the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law;

And Whereas it is deemed expedient that the Minutes and proceedings of the Council of the City of Quinte West be confirmed and adopted by by-law;

Now Therefore Be It Enacted By The Council For The Corporation Of The City Of Quinte West As Follows:

1. That this by-law shall be entitled the “January 13, 2020 Council Meeting Confirmation By-law”.

2. The actions of the Council of the Corporation of the City of Quinte West, at its January 13, 2020 meeting and each motion and resolution passed and other action taken, and the Minutes of said meeting, are hereby confirmed and adopted as if such proceedings were expressly embodied in this by-law.

Read A First, Second And Third Time And Finally Passed This 13th Day Of January 2020.

______Jim Harrison, Mayor

______Kevin Heath, City Clerk