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2011 CHC Annual Report

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2011 CHC Annual Report 2011 CHC Annual Report 1. Please enter the name of your county. Response Count 171 answered question 171 skipped question 2 2. Enter your CHC chair name in the first box; a second box is given to list the name of a co- chair. Use the third box to enter in the address of your CHC office if you have a designated space or building; please do not enter the Chair's or another's personal address. Use the fourth box to enter in a telephone number if your CHC office has a designated telephone line for CHC calls and questions. Response Response Percent Count Name of CHC Chair 100.0% 170 Name of CHC Co-chair 72.4% 123 Address of CHC office 80.6% 137 Telephone number of CHC office 73.5% 125 answered question 170 skipped question 3 1 of 449 3. Enter the name of the person entering in report information. Response Count 171 answered question 171 skipped question 2 4. Please provide the name and email address for the individual who can be contacted to answer questions about this report. If the individual does not use email, please provide a valid telephone number. Response Count 171 answered question 171 skipped question 2 5. How many individuals are currently appointed to your CHC? Please enter numbers for your answer; do not use symbols or text. Response Response Response Average Total Count # of CHC appointees 21.12 3,591 170 answered question 170 skipped question 3 2 of 449 6. How many volunteer hours were contributed to CHC meeting, projects, and programs in 2011? Please enter numbers for your answer; do not use symbols or text. If you do not keep track of hours, enter an approximate number of hours. Enter the number "0" if your CHC is inactive. Response Response Response Average Total Count Volunteer hours 2,323.07 394,922 170 answered question 170 skipped question 3 7. Provide any comments/clarifications about the volunteer hours you entered above. Please skip this question if you have no comments/clarifications. Response Count 72 answered question 72 skipped question 101 8. Indicate the number of full commission meetings you held in 2011. Please use numbers; do not use symbols or text. If your CHC was inactive in 2011 and did not provide services to the county, please enter the number "0". Response Response Response Average Total Count CHC meetings in 2011 7.48 1,264 169 answered question 169 skipped question 4 3 of 449 9. How often did you have a quorum present for your full commission meetings? Please check the percentage that best reflects your answer. You must have a majority of appointees present to constitute a quorum. Response Response Percent Count Our CHC did not meet in 2011 2.4% 4 0% of full commission meetings 1.8% 3 had a quorum 1-25% of full commission meetings 6.0% 10 had a quorum 26-50% of full commission 4.8% 8 meetings had a quorum 51-75% of full commission 8.4% 14 meetings had a quorum 76-99% of full commission 16.2% 27 meetings had a quorum 100% of full commission 60.5% 101 meetings had a quorum answered question 167 skipped question 6 4 of 449 10. What percentage of your CHC members have completed Open Meetings/Records training? Please check the box that best reflects your answer. Response Response Percent Count 0% of our CHC appointees have 29.1% 48 taken Open Meetings training 1-25% of our CHC appointees have taken Open Meetings 40.0% 66 training 26-50% of our CHC appointees 7.3% 12 have taken Open Meetings training 51-75% of our CHC appointees 7.9% 13 have taken Open Meetings training 76-99% of our CHC appointees 10.3% 17 have taken Open Meetings training 100% of our CHC appointees have 5.5% 9 taken Open Meetings training answered question 165 skipped question 8 5 of 449 11. Who is the repository for CHC money? Check all that apply. Response Response Percent Count County treasury 68.7% 114 Private bank account 37.3% 62 Nonprofit partner 7.2% 12 Not sure how CHC money is 0.0% 0 accounted for Other repository NOT already listed above; please specify in text box 7.8% 13 below: answered question 166 skipped question 7 6 of 449 12. Enter the amount of money provided to your CHC next to the source. Please use numbers for the DOLLAR amount; no text, no cents, no symbols. Each box requires an amount, so enter the number "0" if you do not have monies associated with the line item. Response Response Response Average Total Count Balance carried over from 2010: 11,796.52 1,958,222 166 Annual county allocation for 2011 (not including money for 3,750.17 622,528 166 museums): County money allotted for museums in 2011: 5,661.03 939,731 166 Any other money issued by county during 2011 (one-time amount for a 1,258.31 208,879 166 special project, etc.): CHC fundraising proceeds (events, book sales, etc.): 961.77 159,653 166 Grant money provided to CHC in 2011: 1,519.63 252,259 166 Partner/nonprofit money donations made in 2011: 664.37 110,286 166 “Membership” dues (though not recommended, some CHCs do 93.43 15,510 166 request dues): Any other money amounts not already included above; do not include CHC appointee out-of- 1,880.46 312,157 166 pocket expenses, which will be requested later in the report: answered question 166 7 of 449 skipped question 7 13. Provide any comments/clarifications about the above amounts. Please skip this question if you have no comments/clarifications. Response Count 72 answered question 72 skipped question 101 8 of 449 14. What IN-KIND DONATIONS has your CHC received in 2011 from your COUNTY? In-kind donations are goods and/or services provided to your organization at no charge. Check all that apply. Response Response Percent Count We receive no in-kind donations 28.9% 48 from our county Meeting space for CHC 52.4% 87 Space for a CHC-operated 18.1% 30 museum Space for a CHC sponsored exhibit (history, projects, photographs, 24.7% 41 etc.) Space for archive or records 44.6% 74 storage Utilities associated with any spaces 42.8% 71 mentioned above Postage for CHC mail 25.3% 42 Administrative supplies or services- 35.5% 59 -paper, ink, copier, etc. Assistance from county staff-- posting meetings, financial reports, 48.8% 81 legal consultations, etc. County liaison whose job description involves providing 16.3% 27 services to CHC Computer hardware or software 19.9% 33 Internet access 31.9% 53 Project/event supplies 10.2% 17 Project/event equipment 12.0% 20 Other types of in-kind donations NOT already listed above: 30 9 of 449 answered question 166 skipped question 7 15. What IN-KIND DONATIONS has your CHC received in 2011 from individuals and/or organizations OTHER than your county? Check all that apply. Keep in mind that some of your CHC appointees may be providing these types of donations. Response Response Percent Count Meeting space for CHC 62.9% 78 Space for a CHC-operated 2.4% 3 museum Space for a CHC sponsored exhibit (history, projects, photographs, 20.2% 25 etc.) Space for archive or records 37.1% 46 storage Utilities associated with any spaces 36.3% 45 mentioned above Administrative supplies or services- 44.4% 55 -paper, ink, copier, etc. Computer hardware or software 26.6% 33 Internet access 35.5% 44 Project/event supplies 33.9% 42 Project/event equipment 30.6% 38 Marketing/graphic design/creative 21.0% 26 professional services Architectural professional services 6.5% 8 Preservation consulting 11.3% 14 professional services Professional services of a historian 23.4% 29 Professional services of an 13.7% 17 archeologist 10 of 449 Other types of in-kind donations NOT already listed above: 27 answered question 124 skipped question 49 16. Considering the boxes that you checked on the previous page, please check the dollar range that best represents the amount of in-kind services and donations provided to your CHC. Don't stress finding an exact answer; just estimate! Response Response Percent Count $0 8.8% 14 $1 - $500 30.6% 49 $550 - $1,000 20.6% 33 $1,000 - $2,500 13.1% 21 $2,501 - $5,000 12.5% 20 $5,001 - $10,000 8.1% 13 $10,001 - $25,000 4.4% 7 $ 25,001 - $50,000 0.0% 0 Over $50,001 1.9% 3 answered question 160 skipped question 13 11 of 449 17. Check the dollar range that best represents the amount of out-of-pocket expenses incurred by your CHC appointees. If you do not already track appointee out-of-pocket expenses, please start tracking these expenses, encouraging the county to reimburse appropriate expenditures, and thanking individuals for their donations. Response Response Percent Count $0 17.0% 27 $1 - $500 49.7% 79 $550 - $1,000 17.6% 28 $1,000 - $2,500 8.2% 13 $2,501 - $5,000 3.8% 6 $5,001 - $10,000 1.3% 2 $10,001 - $25,000 1.9% 3 $ 25,001 - $50,000 0.6% 1 Over $50,001 0.0% 0 answered question 159 skipped question 14 12 of 449 18. A work plan is a document defining project tasks, participants, time estimates, and a schedule. How often is your work plan updated? Please check the option below that best reflects your answer.
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