How We Use Sociocracy
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NJ Cohousing Development Cooperative How We Use Sociocracy Why do we propose to use Sociocracy? others, to opening space for solutions to emerge. Sociocracy, also called Dynamic Governance, is Because using rounds offers full transparency in a type of organization and collaborative decision-making, they tend to build trust. Designed governance designed for fairness, transparency, to result in fair decisions by hearing everyone's inclusiveness, and accountability. Using voice, rounds provide an opportunity to listen and understand more than talk. Everyone has a turn, sociocracy's methods enables the cooperative to without cross talk or debate. meet the needs of the whole group while continually adapting to changing circumstances. (a) opening—we start the meeting with space for each person to transition from previous Using Sociocracy Instead of Consensus: Our activities into the meeting. It can be a chance to movement used consensus until we learned over share whatever might be affecting you. the years that consensus has significant drawbacks (a) understand—ask clarifying questions only (no unless a group is and remains very small. Thus, opinions) many groups within the ecovillage- cohousing- (b) explore—quick cooperative movement have more recently responses to get a gravitated toward sociocracy which is more efficient feel of where the and adaptable. group is. Can do multiple exploratory Reaching Consent—is crucial to sociocracy: rounds as needed. When we're each ok with something and it doesn't (c) consent or interfere with what we're trying to accomplish, object—brief either we've reached consent and can move forward. “I consent/have no Unlike consensus, which implies widespread objection” or “I have an objection ___[one agreement, consent is permission to test something phrase explanation]______”/ “I am not ready to consent and have concerns, so I want to to see how well it works. explore more” (d) process—when it's not clear how to move Consent is not agreement or the same forward as “consensus,” it’s the acceptance of a (e) closing—we end each meeting with a moment proposal as good enough to try for for each person to evaluate the leaders, now, having resolved all objections. teamwork and/or activity; it's a chance to express appreciation. Objections—are explanations of how carrying out Members can, of course, chose to pass during a a proposal would interfere with the Cooperative's round, but it's often useful to affirm that you agree mission and/or operations, distinguished from with what someone else has stated so that the full concerns. So as to make group decisions that range of views is clear. accurately reflect diverse perspectives and promote buy-in, objections are invited into the decision- Using proposals making process. Coming to meetings prepared with proposals helps operate efficiently, so individuals or groups should Rounds--change the dynamics of conversations put together a clear, short format recommendation. and the energy of the group from convincing Cohousing Development Cooperative Sociocracy August 6, 2019 Policy Decision-making: All members are asked Aims—Defines to consent to those of NJ CDC's decisions that specifically what the affect them. A proposal is made and goes through circle will produce (to rounds until consent is reached as follows: (1) To support the mission of ensure full understanding, a round of questions is CDC) undertaken. (2) Next a round for member reactions Circle—self provides feedback. Multiple exploratory/reaction governing, semi- rounds may be warranted. (3) The input autonomous working is incorporated into the proposal as appropriate. group Concerns— are (4) A further consent round determines whether the criticisms that can be proposal is accepted. (5) If necessary, objections expressed during are addressed and integrated into the proposal exploratory rounds. They do not preclude moving forward which is then presented again. with a decision. They can be addressed during evaluations, particularly if they are quantifiable Feedback: We Distributed Authority—collaborative leadership promotes include measurable accountability as well as collective intelligence results in a proposal Double-linked—method circles use to ensure communication flow both to and from the larger/smaller to enhance group accountability in Dynamic Governance—synonym for Sociocracy, but addition to soliciting sometimes uses distinct terms input from other Facilitator—ensures meetings: stay on track, use rounds following accepted procedures, and are evaluated helping circles as Hand motions—thumbs up for consent, wavering hand down for needed. Decisions concerns, open palm up for objections: can be used instead of a include a time period verbal round for a quick decision. The CDC also uses COLOR CODED cards which are a non- for reevaluation, so sociocratic method to improve ongoing experimentation refines and improves our efficiency. work. This is crucial to make consent workable, Leader/Execution Coordinator—responsible because all policies are temporary. for ensuring the implementation of the work Governance: Circles carry out the work of the of the group Cooperative: each circle selects a Leader to ensure Paramount Objections- the implementation of the plans and a Delegate, Perhaps a clearer term to both of whom serve on the upper circle describe objections: any (Coordinating Circle). Similarly, circles can have objection will stop a proposal from being implemented sub-circles with their own Leader and Delegate. Range of tolerance—From Additionally, each meeting has a Facilitator and enthusiasm to not objecting; a Note-taker who participate in setting the agenda. decision or action that works Sociocracy is non-hierarchical: circles choose how for each of us (even if we don't agree) best to approach their own work and each member Self-organization— has an equivalent voice. Operations and decision-making are decentralized, distributed over all the components of the system Other Terminology: To get started, check these out: • a six minute video on decision-making. • general information on rounds • video summary less than 4 minutes • videos ranging from 4 -25 minutes Sociocracy 3.0 Tutorials with practical lessons. More information will be posted to our website: cdc.ecovillagenj.org .