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Minutes of Kaipātiki Local Board

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Minutes of Kaipātiki Local Board Kaipātiki Local Board OPEN MINUTES Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 18 November 2020 at 10.00am. PRESENT Chairperson John Gillon Deputy Chairperson Danielle Grant, JP Members Paula Gillon Ann Hartley, JP Melanie Kenrick Andrew Shaw Adrian Tyler Via Skype for Business ABSENT Member Cindy Schmidt Kaipātiki Local Board 18 November 2020 1 Welcome Karakia Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the Meeting with a Karakia. 2 Apologies Resolution number KT/2020/183 MOVED by Chairperson J Gillon, seconded by Member P Gillon: That the Kaipātiki Local Board: a) accept the apology from Member C Schmidt for absense. CARRIED 3 Declaration of Interest There were no declarations of interest. 4 Confirmation of Minutes Resolution number KT/2020/184 MOVED by Member A Tyler, seconded by Member P Gillon: That the Kaipātiki Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 October 2020, as true and correct. CARRIED 5 Leave of Absence There were no leaves of absence. Minutes Page 3 Kaipātiki Local Board 18 November 2020 6 Acknowledgements 6.1 Acknowledgement for Winston Halbert Resolution number KT/2020/185 MOVED by Member A Hartley, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) acknowledge the passing of Winston Halbert, noting his service to Kaipātiki Local Board area. b) send its condolences to Shanan Halbert’s family and friends. CARRIED 6.2 Results of the General Election 2020 Resolution number KT/2020/186 MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon: That the Kaipātiki Local Board: a) acknowledge and congratulate the successful candidates of the Parliamentary General Election 2020, Shanan Halbert for Northcote, The Honourable Kelvin Davis for Te Tai Tokerau and Vanushi Walters for Upper Harbour. b) acknowledge and thank The Honourable Paula Bennett and Dan Bidois for their services to the Kaipātiki community. CARRIED 7 Petitions There were no petitions. 8 Deputations 8.1 Digital screen at 272 Onewa Road, Birkenhead Suzanne Harper was in attendance to address the board in support of this item. A document titled ‘Photos of the screen from south and east view’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment. Resolution number KT/2020/187 MOVED by Member M Kenrick, seconded by Member A Shaw: That the Kaipātiki Local Board: a) receive the deputation. b) thank Suzanne Harper for her attendance and presentation. CARRIED Attachments A 18 November 2020 - Kaipātiki Local Board Business Meeting - Photos of the screen from south and east view Minutes Page 4 Kaipātiki Local Board 18 November 2020 9 Public Forum There was no public forum. 10 Extraordinary Business There was no extraordinary business. 11 Auckland Transport Monthly Update Marilyn Nicholls, Elected Member Relationship Manager for Auckland Transport, was in attendance to address the board in support of this item. Resolution number KT/2020/188 MOVED by Chairperson J Gillon, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) note the Auckland Transport monthly update to the Kaipātiki Local Board for November 2020. CARRIED 12 Little Shoal Bay Reserve Service Assessment John McKellar, Parks and Places Specialist, was in attendance to address the board in support of this item. The meeting was adjourned at 11.25am. Resolution number KT/2020/189 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) agree to adjourn the meeting for 15 minutes. CARRIED The meeting was reconvened at 11.42am. MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) adopt the following key park service outcomes for Little Shoal Bay Reserve and surrounds, noting these outcomes will be used to inform long-term management options for the reserve: i) enhance opportunities for passive recreational and aesthetic experiences around the foreshore areas seaward of the road, the sandy beach areas, and the popular eastern areas; ii) enhance opportunities for active recreational experiences around the eastern side of the reserve north of the road; iii) improve pedestrian connectivity through the north-western reserve area to facilitate better pedestrian access to Le Roys Bush Reserve; iv) consider options for rationalisation of the boat hard stand, boat ramps and coastal access provision; v) retain a flat open grass field area suitable for informal community recreational activities, summer sports (including cricket pitch) and events to the north of the road; Minutes Page 5 Kaipātiki Local Board 18 November 2020 vi) retain a low-speed road connection for public vehicle access through the reserve; vii) retain the existing carparking areas on both sides of the road. viii) protect and enhance the freshwater ecosystem in the western side of the reserve; and ix) provide the ability for community volunteers to work with the local board on environmental restoration. b) request that the Chairperson and Deputy Chairperson work with relevant staff to develop a terms of reference to help guide joined up conversations between the relevant departments of council and CCOs, local board members and identified key stakeholder groups to ensure that a range of recreation, environmental, transport and community concerns are considered as part of future decision-making in relation to Little Shoal Bay Reserve and the surrounding area. c) request that a draft of the terms of reference is developed as outlined in resolution b) above and is discussed with the local board in a workshop prior to finalisation. Member A Tyler moved an amendment by way of replacement of clause a) ix) MOVED by Member A Tyler, seconded by Member A Shaw: That the Kaipātiki Local Board: a) ix) engage and inform community stakeholders to provide opportunities for them to be involved in decision making and physical works to achieve these outcomes. The motion was put to the vote by voices and a show of hands and was declared LOST by four votes to two. The Chairperson put the substantive motion. Resolution number KT/2020/190 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) adopt the following key park service outcomes for Little Shoal Bay Reserve and surrounds, noting these outcomes will be used to inform long-term management options for the reserve: i) enhance opportunities for passive recreational and aesthetic experiences around the foreshore areas seaward of the road, the sandy beach areas, and the popular eastern area; ii) enhance opportunities for active recreational experiences around the eastern side of the reserve north of the road; iii) improve pedestrian connectivity through the north-western reserve area to facilitate better pedestrian access to Le Roys Bush Reserve; iv) consider options for rationalisation of the boat hard stand, boat ramps and coastal access provision; v) retain a flat open grass field area suitable for informal community recreational activities, summer sports (including cricket pitch) and events to the north of the road; Minutes Page 6 Kaipātiki Local Board 18 November 2020 vi) retain a low-speed road connection for public vehicle access through the reserve; vii) retain the existing carparking areas on both sides of the road. viii) protect and enhance the freshwater ecosystem in the western side of the reserve; and ix) provide the ability for community volunteers to work with the local board on environmental restoration. b) request that the Chairperson and Deputy Chairperson work with relevant staff to develop a terms of reference to help guide joined up conversations between the relevant departments of council and CCOs, local board members and identified key stakeholder groups to ensure that a range of recreation, environmental, transport and community concerns are considered as part of future decision-making in relation to Little Shoal Bay Reserve and the surrounding area. c) request that a draft of the terms of reference is developed as outlined in resolution b) above and is discussed with the local board in a workshop prior to finalisation. CARRIED 13 Cadness Loop Reserve - Development of Open Space Maylene Barrett, Principal Specialist Parks Planning, was in attendance to address the board in support of this item. Resolution number KT/2020/191 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) recommend Auckland Council enter into an infrastructure funding agreement for the Cadness Loop Reserve playground development with Kāinga Ora. b) approve the design for the playspace shown on the Cadness Loop Reserve concept plan prepared by Isthmus and Kainga Ora dated 4 September 2020 (included within Attachment A to the agenda report) for the proposed development of the Cadness Loop playspace, and request that the rubbish bin (item 16) is retained in the design and not removed at the engineering plan approval stage, and request full-coverage shade over playground elements where possible. c) request that in the event that Kāinga Ora is unable to provide full coverage of shade as in b), the design be amended to cater for the inclusion of those elements at a later stage. d) approve that the Cadness Loop playspace asset be taken on by Auckland Council upon practical completion. e) delegate through the Chief Executive that the General Managers of Community Facilities and Parks Sport and Recreation assess and approve engineering detail for the Cadness Loop Reserve playspace and development. f) request that entrance signage containing the Kaipātiki Local Board logo is installed at each end of the park, once the new name for the park has been confirmed. CARRIED Minutes Page 7 Kaipātiki Local Board 18 November 2020 14 Additional Waitematā Harbour Connections Business Case Resolution number KT/2020/192 MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive the attached documents relating to the business case on the additional Waitematā Harbour Connections.
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