ACTION AGENDA/MINUTES SALEM URBAN DEVELOPMENT, COMMUNITY SERVICES AND HOUSING COMMISSION Wednesday, June 13, 2018 3:00 p.m. Urban Development, Conference Room 350 Commercial St. NE, Salem, OR 97301 http://www.cityofsalem.net/CSHC This Action Agenda/Minutes complements the MP3 recording of the meeting, which may be reviewed at www.cityofsalem.net/CSHC 1. CALL TO ORDER AND ROLL CALL Call to Order: 3:11 p.m.
PRESENT: Adam Kohler – Chair, Kimberly Lemman – Vice Chair, Jayne Downing, Abraham Magana, Sarah Owens EXCUSED: Erin Boers, Michael Livingston ABSENT: Ron Hays STAFF: Shelly Ehenger, Sal Diaz, Anita Sandoval, Darci Palmer, Kristin Retherford, Brian Luse GUESTS: Garrick Harmel – WNHS, Eileen Dicicco – MPFS, Julie Hambuchan – MPFS, Rosie Andalon – CASA of Oregon, Emily Reiman - NEDCO
APPROVAL OF AGENDA Motion: Move to approve the Agenda for June 13, 2018. Motion by: Downing Seconded by: Lemman Action: Approved the Agenda for June 13, 2018. Vote: Aye: Unanimous MOTION PASSED
2. APPROVAL OF MINUTES a. Approval of Revised March 7, 2018 Minutes Motion: Move to approve the Minutes for March 7, 2018 as amended. Motion by: Downing Seconded by: Lemman Action: Approved the Minutes for March 7, 2018 as amended. Vote: Aye: Unanimous MOTION PASSED
b. Approval of April 11, 2018 Minutes Motion: Move to amend and approve the Minutes for April 11, 2018, as follows: Original: NOT PRESENT: Abraham Magana, Ron Hays, Adam Kohler Amended: EXCUSED: Abraham Magana ABSENT: Ron Hays, Adam Kohler Motion by: Downing Seconded by: Lemman Action: Approved the Minutes for April 11, 2018, as amended. Vote: Aye: Unanimous MOTION PASSED
3. DECLARATION OF POTENTIAL CONFLICT OF INTEREST Jayne Downing – potential conflict of interest Item 5a.
CSHC June 13, 2018 Page 1 4. PUBLIC COMMENT (Appearance of persons wishing to address the Board on any matter which may or may not appear on this Agenda.) Julie Hambuchen, MPFS
5. ACTION ITEMS a. Recommendations to Council regarding 2018-2019 CDBG Program Funding Allocation Motion: Recommend awarding $7,806 of the available $148,200 of 2018-2019 CDBG program funding allocation for Public Service to Women at the Well for case management, leaving a balance of $140,394 for future projects. Motion by: Lemman Seconded by: Magana Comments/Questions: Owens, Kohler, Lemman, Magana, Downing, Ehenger Action: Approved recommendation to award $7,806 of the available $148,200 of 2018-2019 CDBG program funding allocation for Public Service to Women and the Well case management, leaving a balance of $140,394 for future projects. Vote: Aye: 3 Abstain: 2 (Downing and Owens) MOTION PASSES b. Recommendation to Council regarding 2018-2019 HOME Program Funding Allocation Motion: Recommend awarding $30,000 of the available $270,000 of 2018-2019 HOME Investment Program funding allocation to Willamette Neighborhood Housing Services Nueva Luz, for CHDO operating costs. Motion by: Lemman Seconded by: Magana Comments/Questions: Owens, Kohler, Lemman, Magana, Downing, Ehenger, Harmel, Reiman Action: Approved recommendation to award $30,000 of the available $270,000 HOME Investment Program funding allocation of 2018-2019 HOME Investment Program funding allocation to Willamette Neighborhood Housing Services Nueva Luz, for CHDO operating costs. Vote: Aye: Unanimous MOTION PASSES Motion: Recommend awarding the remaining $240,000 of HOME Investment Program funding allocation to Northwest Housing Alternatives Oakhill/Sunnyslope Rehabilitation. Motion by: Lemman Seconded by: Downing Comments/Questions: Owens, Kohler, Lemman, Magana, Downing, Ehenger, Harmel Action: Approved recommendation to award the remaining $240,000 of HOME Investment Program funding allocation to Northwest Housing Alternatives Oakhill/Sunnyslope Rehabilitation. Vote: Aye: Unanimous MOTION PASSES 6. OTHER BUSINESS a. CSHC Meeting Management, Sarah Owens Comments/Questions: Kohler, Lemman, Magana, Downing, Ehenger, Retherford Motion: Move to bring back as an action item to implement rules of order such as waiting to be recognized audibly by the Chair before speaking; taking turns; requiring motions, preferably written, preferably placed on the agenda; and include documents links on the agenda. Motion by: Owens Seconded by: Magana Action: no action Vote: Aye: Owens, Magana No: Lemman, Downing, Kohler MOTION DID NOT PASS Administrative efforts will be taken to make documents available to the Committee prior to the meeting and as available include links within the agenda.
CSHC June 13, 2018 Page 2 b. Discussion: Revising Current Funding Policy to Include Limiting Number of Applications per Applicant – Kim Lemman Comments/Questions: Retherford, Kohler, Owens, Magana, Downing, Ehenger Staff will invite State CDBG Program officials to a future meeting to discuss their new scoring process. c. Development of Multi-Year Work Plan – Sarah Owens Comments/Questions: Ehenger, Kohler, Lemman, Magana, Downing, Retherford Motion: Move that discussion of a Multi-Year Work Plan be moved forward as an action item Motion by: Owens Seconded by: Lemman Action: Approved moving forward to an action item the discussion of a Multi-Year Work Plan. Vote: Aye: Unanimous MOTION PASSES City of Salem Strategic Plan and Funding Policy Agenda – Kristin Retherford
A meeting has been scheduled for June 29 with Councilors Kaser, Hoy, Lewis, and McCoid and the Commission Chair and Co-Chair to look at the City’s adopted Strategic Plan, the Council’s Policy Agenda, and the 5-Year Comprehensive Plan to amend the Comp Plan priorities to make those consistent with what’s been established in the Strategic Plan and Policy Agenda. Staff will be developing the CAPER over the summer and then move into amending the 5-Year Consolidated Plan.
Comment/Questions: Kohler, Owens
7. ADJOURNMENT - 4:54 PM A Doodle poll will be sent out to gain consensus for the next meeting date. Motion: Motion to adjourn the meeting Motion by: Lemman Seconded by: Downing Action: Approved adjournment of the meeting Vote: Aye: Unanimous
CSHC June 13, 2018 Page 3