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Survey on Availability of Contraceptives and Life Saving Maternal Health Drugs in SDP’S, in ETHIOPIA

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Survey on Availability of Contraceptives and Life Saving Maternal Health Drugs in SDP’S, in ETHIOPIA Address: UNITED NATIONS POPULULATION FUND (UNFPA) Africa Avenue, UNECA Compound, Old Building. 1st Floor. P.O.BOX 5580 Addis Ababa, Ethiopia Fax: +251 115 515311 Telephone: +251 115 444072 Email: [email protected] Website: www.unfpa.org 23 Juuly, 2012 REQUEST FOR PROPOSAL (RFP) RFP No. UNFPA/ETH/2012/05 Survey on Availability of Contraceptives and Life Saving Maternal Health Drugs in SDP’s, in ETHIOPIA. For the year 2012 and Year 2013 1. UNFPA, United Nations Population Fund, an international development agency, is seeking qualified offers for the above-mentioned survey services for the year 2012 and 2013. Your company is kindly invited to submit your best technical and financial offer for the requested services. Your bid could form the basis for a contract between your firm/institution and the UNFPA. 2. UNFPA posts all bids notices, clarifications and results in www.ungm.org. 3. To enable you to submit a bid, please read the following attached documents carefully: Instructions to Bidders Annex I Terms of Reference (ToR) Annex II Bid Submission Form Annex III Bidders Identification Form Annex IV Format of Bidder’s Previous Experience and Clients Annex V Technical Bid Annex VI Price Schedule Form Annex VII UNFPA General Terms and Conditions Annex VIII 4. The technical bid containing the technical information shall be submitted separately from the financial bid. 5. The bid shall reach UNFPA’s reception no later than 21, August, 2012, at 11:00 am local time (GMT +3). The bid shall be opened on 21, August, 2012, at 11:30am local time at the office of UNFPA. 6. Bids received after the stipulated date and time shall not be accepted under any circumstances. 7. Bidders shall acknowledge receipt of this RFP by email to Fasil Tefera email address, [email protected] by copying to email address [email protected] and [email protected] no later than 15, August, 2012, and indicate whether or not a bid shall be submitted. The acknowledgement shall provide company name, telephone number and contact person. UNFPA/ETH/2012/05 UNFPA ETHIOPIA Page 1 of 44 Address 1 Africa Avenue, UNECA Compound Tel: + 251 115 444072 Address 2 Old Build. 1st Floor Fax: +251 115 515311 Email: [email protected] 8. Any questions relating to the attached documents shall be addressed in writing following the instructions included in Annex I-Instructions to Bidders, 4 Clarifications of Solicitation Documents Do not submit your bid to the contact there indicated, or your bid will be disqualified. 9. This letter is not to be construed in any way as an offer to contract with your firm/institution. Yours sincerely, Fasil Tefera UNFPA/ETH/2012/05 UNFPA ETHIOPIA Address 1 Africa Avenue, UNECA Compound Tel: + 251 115 444072 Page 2 of 44 Address 2 Old Build. 1st Floor Fax: +251 115 515311 Email: [email protected] Table of Contents ANNEX I - INSTRUCTIONS TO BIDDERS........................................................................................................ 4 A. Introduction .............................................................................................................................................. 4 1. General ..................................................................................................................................................... 4 2. Cost of Bid ............................................................................................................................................... 4 B. Solicitation Documents ............................................................................................................................ 4 3. UNFPA Bid Document ............................................................................................................................ 4 4. Clarifications of Solicitation Document ................................................................................................... 4 5. Amendments of UNFPA Bid Solicitation Document ............................................................................... 4 C. Preparation of bids ................................................................................................................................... 5 6. Language of the Bid ................................................................................................................................. 5 7. Bid Currency and Prices ........................................................................................................................... 5 8. Conversion to Single Currency ................................................................................................................ 5 9. Validity of Bid .......................................................................................................................................... 5 D. Submission of Bids ................................................................................................................................... 5 10. Documents Establishing Eligibility of Goods and Services and Conformity to Bidding Documents ...... 5 10.1. Technical Bid ...................................................................................................................................... 5 10.2. Financial Bid ....................................................................................................................................... 5 11. Partial Bids ............................................................................................................................................... 6 12. Sealing and Marking of Bids .................................................................................................................... 6 13. Deadline for Submission of Bid and Late Bids ........................................................................................ 7 14. Modification and Withdrawal of Bids ...................................................................................................... 7 15. Storage of Bids ......................................................................................................................................... 7 E. Bid Opening and Evaluation ........................................................................................................................... 8 16. Bid Opening ............................................................................................................................................. 8 17. Clarification of Bids ................................................................................................................................. 8 18. Preliminary Examination of Bids ............................................................................................................. 8 19. Evaluation of Bids (5) .............................................................................................................................. 8 F. Award of Contract and Final Considerations .................................................................................................. 9 20. Award of Contract .................................................................................................................................... 9 21. Rejection of Bids and Annulments ........................................................................................................... 9 22. Right to Vary Requirements at Time of Award ....................................................................................... 9 23. Signing of the contract ............................................................................................................................. 9 24. Bid protest ................................................................................................................................................ 9 25. Payment Provisions ................................................................................................................................ 10 25. Gifts and hospitality .......................................................................................................................... 10 ANNEX II: Terms of Reference (TOR) ............................................................................................................... 11 ANNEX III: Bid Submission Form ...................................................................................................................... 31 ANNEX IV: Bidders Identification Form ............................................................................................................ 32 ANNEX V: Format of Bidder’s Previous Experience and Clients ....................................................................... 33 ANNEX VI: Technical Bid (10) ........................................................................................................................... 34 ANNEX VII: Price Schedule Form (11) ............................................................................................................... 35 ANNEX VIII: UNFPA General Terms and Conditions for Contracts (12) ......................................................... 36 UNFPA/ETH/2012/05 UNFPA ETHIOPIA Page 3 of 44 Address 1 Africa Avenue, UNECA Compound Tel: + 251 115 444072 Address 2 Old Build. 1st Floor Fax: +251 115 515311 Email: [email protected] ANNEX I - INSTRUCTIONS TO BIDDERS A. Introduction 1. General This bid is open to all national and international suppliers who are legally constituted, can provide the requested services, and have a valid registration in the country,
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