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Social Host Resource Guide Illinois State University

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Table of Contents

Section 1: Risk Management 3

Section 2: Community Relations 6

Section 3: Event Monitors 7

Section4: Security Tips 10

Section 5: Guest Lists 12

Section 6: Emergency 14

Section 7: Ending the Party 16

Section 8: Illinois State University Policies 17

Section 9: Town of Normal Policies 24

Section 10: Consequences for Organizations 31

Section 11: Check Lists 33

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Section 1: Risk Management/Liability

Illinois Law The State of Illinois does not have a social host liability law. However, Public Act 93-0588, House Bill 3528, signed into law on August 25, 2003, created a civil recovery law and on Jan. 1, 2004, the “Drug or Alcohol Impaired Minor Responsibility Act” became effective. The basic provisions of the law are: • Persons over 18 years of age who willfully supply alcohol beverages or illegal drugs to a person under 18 years of age and cause impairment of such person are liable for death or injuries to persons or property caused by that impairment. • Recovery may be had by persons, and their surviving spouses and next of kin, who are injured, in person or property, by the impaired person (which is similar to the Dram Shop Act) and persons under age 18 who are injured in person or property by an impairment that was caused by the unlawful consumption of alcohol beverages or illegal drugs (which is dissimilar to the Dram Shop Act). • A right of action exists in a person’s own name, jointly and severally, for damages against the person who sells, gives or delivers alcohol beverages or illegal drugs, causing or contributing to the impairment of the person under the age of 18; or willfully permits consumption of alcohol beverages or illegal drugs on non-residential premises owned or controlled by the person. • An action for damages under this new law must be brought within two years after the right of action arises or it is barred. Damages include economic damages, including, but not limited to: • the cost of treatment and rehabilitation • medical expenses • loss of economic or educational potential • loss of productivity • absenteeism • support expenses • accidents or injury and any other pecuniary loss proximately caused by the impairment • Non-economic damages, including, but not limited to: • physical and emotional pain, • suffering • physical impairment • emotional distress • mental anguish • disfigurement • loss of enjoyment • loss of companionship services • consortium and other “non-pecuniary losses proximately caused”

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Reasonable attorneys’ fees are recoverable, as are costs of suit, including, but not limited to, reasonable expenses for expert testimony and punitive damages. Identify appropriate liability/responsibility information Assessment of Liability 1 • What “foreseeable risks” exists at your party? Consider situations, traditions or events that are potentially dangerous. • How can you act reasonably in order to decrease the foreseeable risks? • What incidents has your apartment had in the past (recent and distant)? • How were those incidents addressed? (What procedures did you put in place or actions did you take to prevent a similar incident in the future?) • What success have you had in reducing foreseeable risk or dangerous situations? Is there a silver bullet to absolve you from liability? • No, if you have a party with alcohol • Methods to reduce liability include: o Refusing to serve individuals who are under the legal drinking age of 21 o Check I.D.’s o Monitor guest alcohol consumption o Develop a system of assisting intoxicated guests o Not collecting money at your party o Have a guest list o Event Monitors
Rule of thumb: for every 10 people at your party, have at least 1 Event Monitor o Provide food and nonalcoholic drinks What does a responsible party look like? • Parties and Alcohol o A few points to keep in mind if you decide to serve alcohol:
You can be held legally responsible for your underage guests’ behavior after they leave your party.
You are also responsible for not serving underage students. Not carding or having a “No under-21” sign at your party does NOT absolve you of this responsibility and you could be charged by police.
Collecting money at your party to help cover alcohol costs (selling cups, taking donations, selling beer, etc) is also illegal. • Before the party: o Have a guest list. Limit your party to those you know to prevent unwanted behavior and problems at your party. o Discuss ending time with roommates. Decide who will end the party. o Appoint Event Monitors. The monitor’s job is to turn away uninvited guests, help enforce house rules, talk with the police if they show up, and watch for drunk drivers. o Lock valuables away, out of sight. o Notify your neighbors before the day of the party. o Discuss what food and non-alcoholic drinks you will be serving.

1 Adapted from a training manual, The Higher Education Center for Alcohol and Other Drug Programs P a g e | 5

• During the party: o Check IDs. Ensure those drinking are legal drinking age. Not carding does not release you from legal responsibilities! o Monitor your guests’ alcohol consumption. Plan how you will intervene to slow down a guest who is drinking too much. o Watch for behavioral cues. o Call 911 immediately in a case of an emergency. o Monitor noise levels, parking, trespassing, littering, public urination and other possible violations to avoid having police called. o If police arrive, make sure the monitor is the first person the officer sees. o Allow officers to do their job without interference. Follow all police instructions. • Ending the party: o Tell the monitor to stay by the door to turn away new guests. o Turn on the lights. o Change the music or turn it off. o Stop serving alcohol. Serve only soda, water or coffee. o Make sure intoxicated guests are not driving. Call a taxi, or have them sleep over. o Encourage guest to leave in small groups of 3-4. This will help prevent excessive noise. • After the party: o Make sure your yard and your neighbors’ yards are free from trash, cups, bottles, etc. o Talk with your neighbors to see if they experienced any problems from the party. If yes, discuss calmly to see how you can resolve the situation. As a party host, you are responsible for your guest’s health. • Here are signs that indicate alcohol poisoning, which, if untreated, can lead to death. o Cold, bluish, clammy skin o Unresponsive (you can’t wake them up) o Shallow and/or irregular breathing o Vomiting o “Snoring” sounds • Other danger signs: o Has mixed alcohol with medications or drugs o Collapsed after drinking o Is vomiting and choking • What to do: o Call 911 immediately o Make sure the person is on their side and not face down or on their back

Authored by Michael Zajac

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Section 2: Community Relations

Notification • Notify your neighbors at least 24 hours in advance of your function • Provide them with your phone number and encourage them to call you if they have concerns or experience any problems • Explain the security measures you have taken to keep things safe, as well as any permits from the Town of Normal that you have acquired • Let them know the start and end time of your event Communication • Communicating face-to-face will often be received the best • Allow them to ask questions Invitation • Consider inviting your neighbors to your event if appropriate Post-Event Follow-up • Clean up around your event location • Check the residential areas near your party to be sure there is no litter or damage • Ask your neighbors if they experienced any secondary consequences from your event • Ask if your neighbors have suggestions for improving your future events • Offer to pay for any damage that may have occurred to their property as a result of your event The “in-between” Relations • Get to know your neighbors – meet them and introduce yourself • Offer to assist them if they need help • Say hello when you see your neighbor • Notify you neighbor when you are gone for more than a couple days • Be cognizant of your every day noise level (music, television, and barking dog), especially early in the morning or late at night • If you have more cars than spaces, do not use the yard as extended parking • Park your car facing the direction of traffic • Park in appropriately marked spaces • Do not keep cars that do not work sitting in the driveway • Keep your property looking nice • Pick up any trash in the yard • Mow the yard on a regular basis • Keep couches or other indoor furniture indoors and off the porch • Put away the trash can within 12 hours after garbage is collected • Don’t overflow your garbage can

Authored by Michael Zajac P a g e | 7

Section 3: Event Monitors

What is an Event Monitor? An Event Monitor is someone designated at an event where there is alcohol present to ensure guests are behaving in a safe and acceptable manner. Additionally, the Event Monitor should be responsible for speaking with unruly party guests, neighbors, or law enforcement. An Event Monitor is to be sober and substance-free for management of the pre-event, event, and post-event activities. How should an Event Monitor be selected? Event Monitors should be individuals that attend the entire event and remain present until all guests exit the premises with a safe ride home. Event Monitors should be comfortable speaking with others and be able to make quick and educated decisions in case of an emergency situation. These individuals are encouraged to be CPR and first-aid trained, as well as certified in TIPS (Training for Intervention Procedures) from the University. Note: Community Rights and Responsibilities recommends that RSOs do not use event monitoring duty as a consequence for consuming issues for members. What are an Event Monitor’s duties during an event? An Event Monitor should: • Remain sober throughout the entirety of the event • Monitor the entrance/exit of the event to ensure those who may cause disruptions or are underage do not enter • Additionally, Event Monitors should make sure that those who are leaving are not driving • Speak with unruly guests, neighbors, or law enforcement if these situations arise • Recognize the various degrees of intoxication • Be proactive in addressing behaviors that can lead to dangerous or emergency situations. • Quickly react in situations to ensure safety of the guests • Event Monitors should carry a phone with them at all times in case they need to be reached or emergency personnel need to be called • Event Monitors should also be provided with the phone numbers of various taxi cab companies so event guests can arrive home safe How many Event Monitors should be at an event? A minimum of five (5) Event Monitors are needed to be present and sober throughout the entire event. With five as a minimum, an increase of one Event Monitor should be made for every 30 guests over 150 in attendance. However, Community Rights and Responsibilities recommends an increase of one Event Monitor for every 15 guests. Note: If an event is in a space with multiple rooms, it is encouraged that event organizers lower the event monitor to guest ratio to 1:10 to provide breaks for Event Monitors if an event lasts more than two hours.

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What can be done before an event to assist the Event Monitors? The names and phone numbers of Event Monitors should be posted at the event and guests should be made aware of Event Monitors when they enter the event by indicating that they are wearing a designated shirt or name tag. Event Monitors should be provided with the contact information of campus officials who may need to be reached in an emergency situation and local law enforcement/emergency contact information. What should an Event Monitor be aware of as guests consume alcohol at an event? 2 Event Monitors should be aware of when a guest has had too much to drink or needs to slow down. This can be accomplished by observing the behavior cues of event guests: • Loss of Inhibitions – Guests may become loud, display mood swings, or exhibit a change in behavior • Poor Judgment – As guests continue to drink, their loss of inhibitions may turn into poor judgment. They may raise the stakes in a drinking game, or say something that embarrasses themselves or offends others. Additionally, they could overrate themselves and take unnecessary, and often stupid, risks. This may include drinking and driving or instigating a disagreement • Slowed Reactions – Guests will display greatly impaired thinking processes. Individuals with slowed reactions become disoriented and lose their train of thought easily. They may forget where they placed things, appear glassy eyed, and slur their speech • Poor Coordination – Guests who have consumed a substantial amount of alcohol can have trouble holding their drink, stagger, or lose their balance easily How should a Event Monitor effectively “cut off” a guest who has consumed too much alcohol? To effectively “cut off” a guest from alcohol, Event Monitors can: • Speak in non-threatening and clear tones. Use “I” statements and adjust your response to their behavior • Offer the guest a non-alcoholic drink • See if the guest would like a ride home • Enlist the help of others to prevent overconsumption How should a Event Monitor deal with unruly guests, neighbor confrontations, or law enforcement? Unruly Guests 3- Gauge your reactions to their behavior. If they are calm, remain calm as well. However, if they are unruly or aggressive, stay calm to avoid the situation from escalating. Additionally, use “I” statements in the first person. Do not appear judgment or threatening as it can lead to an escalation of the incident. For example, make clear statements such as “I feel like you have had a lot to drink. Let’s get you some water and something to eat.” If the situation gets out of control, call the police. Many times people do not want to involve the police, but it may be the only way to de-escalate a situation.

2 Adapted from TiPS (Training for Intervention Procedures) 3 Adapted from Risk Management Education Program, University of Texas at Austin P a g e | 9

Neighbor Confrontations – If a party become loud or causes other disturbances, neighbors may complain or approach those at an event. The Event Monitor should be the first contact with the neighbor. Like dealing with unruly guests, the Event Monitor should speak in clear, non-threatening tones and immediately apologize for any inconvenience. Ask the neighbor what can be done to rectify the situation and act to ensure the neighbor will not be interrupted further. Taking simple steps to fix situations that are disruptive to the community can prevent law enforcement from being called to the event. Police – Should law enforcement be called to an event, the first contact person should be the Event Monitor. Alert the party host and cooperate with law enforcement officials. Do not be defensive or aggressive with police, as it may escalate a situation. Allow officers to do their job without interference and follow all police instructions. What should Event Monitors do after an event? After an event or as it ends, Event Monitors should: • Stay by the door to turn away new guests • Ensure guests who have consumed alcohol have a safe ride home with a Sober Driver or taxi cab • Make sure the yard and neighbors’ yards are free from trash, cups, and bottles • The next day, alert party host to any situations with neighbors or law enforcement officers • Following up with the appropriate people could prevent future altercations with the community

Authored by Ryan Scherr

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Section 4: Security Tips

Registered Student Organizations that wish to host events need to consider a wide variety of variables. Security of the organization members and their guests should be a high priority. The following are tips related to obtaining security for RSO events: Definition Throughout this document “security personnel” are defined as hired, professional security personnel (that are not members of the hosting organization), whose responsibility is to safeguard your event location and guests. We encourage uniforms or identifiable clothing to distinguish the security personnel from event attendees. The intent for hiring professional security personnel is to insure that a neutral party monitors the event and participants. Professionals don’t have to worry about confronting their friends. They are prepared for the unexpected and are trained to respond in a hostile or emergency situation. Professional security personnel also allow the organization to maintain consistence related to who is allowed into the event (restricted access). Most importantly, by hiring a professional group to conduct security, the RSO is lessening its liability, or risk. Ratio Guidelines The determination of the necessary number of security personnel at RSO events will often vary based on size, nature, location, presence of alcohol, and any past history of the event. Although businesses that provide security personnel often have their own means of calculating the security to guest ration, there are general principles to follow. It is generally encouraged to have at least four (4) security personnel for events with 200 or less guests; for every additional 50 guests, another security member should be added. Finding Providers Finding a reputable and professional security firm can be challenging. We encourage RSOs to spend some time reviewing the various services of several security firm options before making a decision. It may be necessary to get several quotes from businesses to determine the best value. It may also be beneficial to speak with other RSOs that have obtained security personnel in the past, to determine reputation and effectiveness of services. While many security firms may have flexibility in providing services to RSOs, it is suggested that negotiations for service begin at least one week prior to the event date. IF alcohol will be present at the event, it is recommended to begin 10-14 days in advance. It is highly encouraged that RSOs have a signed contract with a security firm that clearly outlines the cancellation policies, cost, role of security personnel, and hours of service. Illinois State University does not endorse any of the providers listed in this section. We simply list those that we are aware of that provide security services to RSOs. You can also check the local phonebook to determine if new companies have joined the area or expanded their security selections. Here are some of the businesses that self-reported their ability to provide services to RSOs for events.

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Security Providers • Houston & Associates Protective Services 2310 E. Oakland Ave., Bloomington, IA; Phone: (309)665-7308 • Securitas Security Services USA Inc. 1014 E. Ekstam Dr. #101, Bloomington, IL; Phone (309)662-5869 • US Security Associates Inc. Bloomington, IL; Phone: (309)663-4883 www.ussecurityassociates.com • Budget Liquors 200 S. Linden St., Normal, IL; Phone: (309)454-2337 NOTE: provides security in alcohol consumption area only Typical Cost(s) The typical cost of hiring professional security varies greatly depending on a number of factors including: age of attendees, size of event, time and length of event, the need for armed guards, if alcohol is being served or allowed in, location of event, and the various responsibilities of the security professionals. However, most businesses range between $20-$40 per hour per security professional. Agreement(s) – What should it include? It is highly encouraged that RSOs have a signed contract with the security firm outlining the terms of the agreement. This is an opportunity for the RSO to outline their expectations of the security professionals and determine their role in the event. Some of those roles may include: • Checking IDs • Identifying those over the age of 21 in a unique way (wristbands, stamps, etc.) • Secure the facility for accommodating one entrance point • Monitor the door/gatekeeper • Oversee the event to insure all attendees are safe • Confront detrimental behavior that could result in harm to others or property • Provide assistance with problem guests • Call the police if necessary Additional items to include in the contractual agreement are cost of services rendered, deadline for payment, billing process, and any other additional information that either party deems necessary.

Authored by Chrysalis Grodhaus P a g e | 12

Section 5: Guest Lists

One of the best ways to ensure the safety of event attendees is to pre-determine a guest list. This limits the attendance to those people who know a member of your organization and eliminates unknown attendees. If you do not know someone, you do not know how they will act. They may also feel less responsible or accountable to your organization, which could lead to unwanted behavior and problems at your event. If allowed in, even uninvited guests become your responsibility. Creating a guest list allows you to determine approximately how many individuals will attend your event and easily retrieve information about these guests should an incident occur. Open vs. Closed Events An open event means unrestricted or minimally-restricted access by non-members without a specific invitation. A closed event means full access is restricted to members and pre-invited guests. It is strongly encouraged that all RSO events be “closed” (by invitation) only events. Note: Please recognize that an “open” event means the police may be able to freely enter the event. Preparation • In preparation for your event it is recommended that you determine the size of your venue to establish a safe capacity number (to avoid fire code violations and overcrowding) • Once capacity is determined, the RSO should determine the number of guests that each member is allowed to invite. It is suggested that no more than 2 guest per member be allowed. This allows the host to better monitor the behavior of their guests • In preparation, a guest list of all organization members that will be attending followed by their invited guests should be created. This guest list should include full name and age (if applicable) • Along with hiring professional security personnel, it is important to determine a system of monitoring who comes in to the event. There should be one primary entrance which contains both a security check point and verification process (of age and name on guest list) for those entering the event Creating & Using a Check-In Sheet When creating a guest list, utilize a document (perhaps an Excel spreadsheet) including columns for relevant information that may be useful during the check-in process: first name, last name, date of birth, age, columns for “X” when ID is checking as well as if over 21 and receiving a bracelet, initials of ID checker, guest of, number of guests (for members only). It may also be beneficial to include a space for a time in, time out, and signature line. See the sample guest list document for suggestions. • For the check-in process, utilize a well-lit entrance that is controlled and monitored. This is an excellent use of the professional security that you hired. • PLEASE NOTE: collecting money (cover cost at the door, selling cups, taking donation, selling beer without a liquor license, etc.) at your event to help cover the cost of alcohol is illegal. Also not carding or having a “No under-21” sign at your event does NOT absolve you of the responsibility to check IDs and ensure that those consuming alcohol are 21 or older. P a g e | 13

Verification of ID Checking IDs at the door is a method of determining who the guest is and determining the age of the guest. This is a critical step. • Acceptable forms of identification may include: o Valid driver’s license o Valid state-issued ID card o U.S. active-duty military ID o Passport o Alien registration card (a.k.a. “green card”) • Unacceptable forms of identification are: o Counterfeit ID o Student ID
Altered ID
Borrowed or Stolen ID o Forged ID
Order-by-mail ID It is suggested that you have the professional security personnel checking the validity of IDs. These individuals are often trained in detecting illegitimate IDs. If they do require your assistance, abide by the following steps to Check IDs at the door. 1. Ask the guest to remove the ID from his/her wallet 2. Determine whether the ID is valid by: a. Checking the birth date b. Checking the expiration date c. Examining the lamination (Is it torn, frayed, or damaged?) d. Look at the composition of the ID (Does it correspond with the ID book?) e. Comparing the guest’s signature with the one on the ID f. Comparing the photograph to the person in front of you g. Shining a flashlight to the back of the ID to spot any cuts or abrasions

Authored by Chrysalis Grodhaus

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Section 6: Emergency

Things to watch for 4 When at an event, be aware of people and situations that can be hazardous or dangerous. Many times alcohol overdose is a hazardous consequence of misuse and abuse. One of the biggest issues is that individuals do not recognize there is a problem when one presents itself. Be aware of the following behaviors in event guests that can lead to critical medical situations: • Passed out and cannot be awakened or is semi-conscious but incoherent • Vomiting without awakening • Overly aggressive behavior • Strong sexual overtures (recognize that in the state of Illinois, one must be sober to give consent) What to do when an emergency arises Oftentimes event guests will witness signs of alcohol overdose in their friends, but not react or assume their friend will just sleep it off. However these signs can lead to more serious conditions. These are steps to take to assist an individual who has experienced alcohol overdose: 1. Call 911 immediately. The 911 operator will be able to give directions to best help the guest in need until emergency personnel arrive. 2. If you are not an Event Monitor, locate one immediately. Many times Event Monitors will be trained on the proper procedures that need to be taken to help the person in need. Additionally it is a best practice to have an individual who has not been impaired by alcohol assisting the over intoxicated person. 3. Do not try to feed or have the individual drink liquid. The person in need could vomit and choke. 4. Place the individual in need in the Bacchus Maneuver in case they vomit: a. If the person does not pass out on their back, begin by gently rolling them into that position. Raise the arm that is closest and place it above their head. b. Gently roll them towards you, guarding their head from hitting the floor. The head should rest in front of the arm, not on it. c. Tilt the head up to maintain airway. Tuck their nearest hand under the cheek to help maintain head tilt and raise the face off the floor. 5. Make sure to stay with the person until emergency personnel arrive. 6. If applicable, contact campus officials who may need to be aware of severe emergency situations. The main thing to do in an emergency situation is to remain calm. Panicking can lead others around you to also panic. There are some pre-event preparations that can occur to help prevent an emergency situation.

4 Adapted from Risk Management Education Program, University of Texas – Austin P a g e | 15

Pre-Event Preparations • Complete checklists for event planning. • Have first aid kits throughout the event for minor injuries. • If the event is host by a Registered Student Organization (RSO), create an emergency contact list for guests of the event. • Follow the Event Monitor ratio for event guests. • Clearly post emergency information, including numbers for Event Monitors. Other Precautions There are many other precautions that can be taken to prevent guests from being injured: • Have towels handy in case of spills. Quick clean-up of spills can prevent guests from slipping and injuring themselves. • In case of inclement weather (e.g. rain, snow), keep entrance/exit clear of water. Place extra rugs near entrance/exit so guests do not track water throughout the event. • Clearly mark all entrances/exits. • Signage is recommended to alert guests of step or drops throughout the event. When Fights Arise Alcohol causes people to lose inhibitions, and sometimes this can lead to disagreements and fights among event guests. The following are some steps that can be taken in case these situations arise: • If the guests are just arguing and yelling at each other, attempt to speak to them using calm, even tones. • Use “I” statements and do not appear threatening. For example, say “I think everyone here just wants to have a good time, let’s calm down a little,” or “I don’t want to have the call to the police.” • If a physical altercation has broken out, call the police immediately. Make sure other guests are out of the way so they are not injured. • People usually want to avoid interactions with police and other security personnel, so announcing that they are on their way could de-escalate the situation. • Minimize the situation as best as possible in order for you and your event guests to continue having a great time.

Authored by Ryan Scherr

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Section 7: Ending the Party

General Techniques • Be polite • Begin serving only non-alcoholic beverages about one hour before you want to end your event • Have a monitor stay by the door to turn away new guests • Provide an announcement that the party will be ending in 5 minutes • Shut off the music • Turn on the lights • Announce over the amplified sound system that the party has ended • If one large open space, get a large group of volunteers, link arms at one end of the room, and walk to the other end – directing the flow of traffic out the door • Utilize your security officers • If all else fails, call the police for assistance Dealing with the person/people who just won’t go • Ask them politely to leave, wait about 3-5 minutes and ask them to leave again. If the “straggler” is still not complying with your request you can try approaching the situation from other angles: o After determining the “straggler” is not intoxicated and has transportation home, you can either ask them to participate in the cleaning up process, after all most people do not want to clean up after other people o If that attempt does not work, have the President of the organization, the social chair, or whoever is in charge of the party go up to the person and politely ask them to leave again since the party has ended. Also inform the person if they do not comply the police will be called to escort them out. Responsibilities • Provide transportation for those that need it o Arrange for a shuttle service or make sure you have phone numbers for taxies or busses on hand • Do NOT allow those who are intoxicated to drive; call a taxi or have them sleep over • Encourage guests to leave in small groups of 3-4. This will help prevent excessive noise and also ensure that individuals are walking alone • Do NOT allow guests to leave with alcohol o This is just as much your responsibility, as it is the Third Party Vendor’s responsibility • You will need to make sure that the area around your event location is clean, so recruit people to help before they leave o This also includes collecting all unopened containers of alcohol and ensuring the containers leave the premises with the Third Party Vendor

Authored by Chrysalis Grodhaus and Jessica Impallaria P a g e | 17

Section 8: Illinois State University Policies

Because Registered Student Organizations are a part of the Illinois State University Community, RSO’s must abide by all policies and procedures set by the University. Policies are put in place by the University to make the community as safe as possible and to help uphold community values set forth in our mission statement and in Educating Illinois. The following section covers important information for RSOs to consider related to ISU Policies. University Policies and Procedures When it comes to hosting events, there are a few policies every RSO should know. The first place to look is the Illinois State University Code of Student Conduct. The “Code”, as it is typically known, covers the rules and regulations specifically related to students and student organizations. The Code covers behavior both on and off campus. Off campus behaviors are regulated when they adversely affect the University community. Off campus social events that violate University polices can have a negative effect on the relationship the University has with the Town of Normal and those living close to campus so the University may take disciplinary action against groups for off campus events. The Code of Student Conduct is located on the Dean of Students web site at http://www.deanofstudents.ilstu.edu. A few of the policies in the Code of Student Conduct to keep in mind before hosting events: • C6 – Alcohol Policy Violations include possessing, purchasing, distributing, selling or consume any alcoholic beverage unless that student is at least twenty-one years of age. Students of legal age may possess or consume alcoholic beverages only in specified areas and only in compliance with all other University regulations and guidelines related to alcohol consumption. Students of legal age may not distribute or sell alcohol without a license, and no student of legal age shall purchase, distribute or sell alcoholic beverages to anyone less than twenty-one years of age. • C3-Disorderly Conduct Violations include conduct that is disruptive, lewd, or indecent, regardless of intent, which breaches the peace of the community. • A2 – Damage to Property Violations include action that causes damage or which would tend to cause damage to public or private property without the consent of the owner or person legally responsible. The University also has other policies that impact both student organizations and all members of the Illinois State University Community. These policies are put in place at the University by different constituents and every member of the University community is expected to abide by them. Because student organizations are a part of the University community, the collective organization is also responsible for making sure no violations of ISU Policy occur during organization activities or events. Policies apply to both on campus and off campus activities and events. The following are University Policies that impact student organizations hosting activities.

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5.1.20 Alcohol Policy • Core Policy : The sale, delivery, possession, and consumption of alcoholic beverages in or on any property owned by Illinois State University is strictly prohibited, except as otherwise provided in this policy. University property includes University vehicles or personal vehicles while being used for University business. Alcoholic beverages may be sold at and delivered to a faculty center or facility in which conference and convention type activities take place belonging to or under the control of Illinois State University. This is allowed by law provided that with respect to a facility for conference and convention type activities alcoholic beverages shall be limited to the use of convention or conference participants or participants in cultural, political or educational activities held in such facilities, and provided further that the faculty, staff, students, or alumni of Illinois State University are active participants in the conference or convention. (Illinois Liquor Control Act – 235 ILCS 5/6-15.) While state law allows such activities, serving of alcohol beverages must be under the control of a vendor with the appropriate liquor license. Where permitted under this policy, the use of alcoholic beverages on University property shall be considered a privilege and may be allowed only if consistent with local, state, and federal law. Strict adherence to procedures developed for alcohol use is required. Student Conduct Student Organizations are required to abide by state laws and university policies concerning alcoholic beverages. It is expected that all student organizations will have their activities approved by the group’s faculty/staff advisor. The student organization is responsible for assuring that alcohol consumption does not detrimentally affect the health and well being of those attending the event and is responsible for ensuring that no person under the age of 21 possesses or consumes alcoholic beverages at the event. The University expects organizations to utilize third party vendors in accordance with the Third Party Agreement when alcohol will be served. Under some circumstances, Registered Student Organizations may have events with alcohol in the Bone Student Center only. Registered Student Organizations may hold events involving alcoholic beverages at off-campus facilities under the following conditions: 1. The Third Party Agreement has been completed with required documents and filed in the Office of Student Life at least one week in advance of the event (See Third Party Agreement). 2. The possession, sale, use or consumption of alcoholic beverages, in public areas of the campus is prohibited. 3. No alcoholic beverages may be purchased using any organization’s funds or student activities fees, with the exception of server wages and facility rental; nor may the purchase of alcohol for members or guests be undertaken or coordinated by any member in the name of, or on behalf of the organization. The purchase or use of bulk quantity or common sources of such alcoholic beverages (kegs, punches or cases) shall be prohibited. 4. Open events, meaning those with unrestricted access to non-members of the organizations, that are not utilizing third party vendors, where alcohol is present and without specific invitation, shall be prohibited. 5. No members, collectively or individually shall purchase alcohol for, serve to, or sell alcoholic beverages to any person under the age of 21. 6. No student organization may enter into an agreement to co-sponsor (promote drink specials, happy hours or general promotion of drinking establishments) an event with non-university affiliated organizations including, but not limited to alcohol distributors, restaurants, or taverns (tavern is defined as an establishment generating more than half of the annual gross sales from alcohol). 7. No event shall include any form of “drinking contest” or encourage the rapid/excessive consumption of alcohol in the activity or its promotion. P a g e | 19

8. Failure to comply with this policy may result in disciplinary action through Community Rights and Responsibilities (CR&R). 9. Law enforcement may be contacted for a violation of state law. 5.1.23 University Property Where Alcoholic Beverages are Permitted Bone Student Center/Bowling and Billiards Center: The service of alcoholic beverages in the Bone Student Center/Braden Auditorium/Bowling and Billiards Center (BSC/BA/BBC) is regulated by University policy and laws of the State of Illinois. The Illinois Liquor Control Act allows the University to serve alcohol at the BSC/BA/BBC for cultural, political or educational events when University faculty, staff, alumni, or members of an organization of students are active participants in the event. The director of BSC/BA/BBC may permit the sale, serving, or consumption of alcoholic beverages during convention type activities or conferences initiated by a lessee (host of event), University sponsored activities, Registered Student Organizations (RSO) sponsored activities (with catered meal), or wedding receptions when University faculty, staff, alumni or members of an organization of students are active participants in the event. RSO sponsored activities are events and activities which: 1. Are initiated and conducted or promoted by the RSO. 2. Are planned in advance rather than spontaneous in nature, where participation is by invitation or registration only. In order to cultivate an environment consistent with its stated goals and purposes as a Student Center, BSC/BA/BBC has adopted the following procedures and guidelines for the use of alcoholic beverages. Procedures for Sale/Serving Alcohol at Events in BSC/BA/BBC 1. Sponsors of events that include alcoholic beverages must complete a “Request for Alcoholic Beverages” form, which is available from the BSC Scheduling Office. The completed form should be returned to the Director of BSC/BA/BBC at least ten (10) calendar days prior to the event. A permit to serve alcoholic beverages will be issued for approved events. 2. For events sponsored by a RSO where alcoholic beverages (only beer, wine, wine coolers, champagne) is being served, a representative of that organization must meet with appropriate staff from the Office of Student Life (OSL) and have their event registered before a “Request for Alcoholic Beverages” form is submitted and approved. The sponsoring RSO will provide 1 monitor per 30 guests attending the event. Monitors cannot consume any alcoholic beverages during the event. 3. For events involving a RSO, alcoholic beverages (only beer, wine, wine coolers, champagne) can only be served as part of a BSC/BA/BBC catered meal, between 5:00 p.m. and 8:00 p.m. 4. Alcoholic beverages can be served during wedding receptions given the following: a. The alcohol for wedding receptions is provided through BSC/BA/BBC Catering. b. Faculty, staff, alumni or students are active participants in the event or a member of either of these groups is a sponsor of the event. c. BSC/BA/BBC Catering bartender(s) provide the service. 5. Events where approval to serve alcoholic beverages may be granted include: a. Events where hors d’oeuvres will be served. b. Reception: Events prior to a BSC/BA/BBC catered meal. c. Dinner: as part of a BSC/BA/BBC catered meal. d. After Dinner Open Bar: Events after a BSC/BA/BBC catered meal. 6. The event sponsor will work with BSC/BA/BBC personnel to control the behavior of those attending the event, according to building and University regulations and public law. Whether or P a g e | 20

not University Police/Community Police are needed as a precaution or in response to an incident will be determined by BSC/BA/BBC staff. 7. BSC/BA/BBC reserves the right to immediately terminate an event or the serving of alcoholic beverages if the staff believes that this policy or Illinois State University Student Code of Conduct or Illinois laws are being violated. Violations may also result in the loss of privileges at BSC/BA/BBC and administrative and/or civil action. Guidelines for Sale/Serving Alcohol at Events in BSC/BA/BBC 1. The BSC/BA/BBC Catering will be responsible for purchasing, facilitating delivery, inventory control, sales and serving of all alcoholic beverages. The sale and serving of alcoholic beverages can be done through a host bar or a cash bar. 2. A host bar is generally selected for formal events and special receptions. Alcoholic beverages are provided by the host of the event at no expense to the guest. A record will be kept by the bartender for the cost of beverages selected by the guests. The host will be billed at the conclusion of the event. This option is not available to RSO sponsored events. 3. For cash bars, participants are allowed to purchase all alcoholic beverages from the BSC/BA/BBC Catering bartender(s). All alcoholic beverages will be provided through a cash bar for all RSO sponsored events. 4. Possession or consumption of alcoholic beverages will be restricted to those who can be easily identified as legitimately attending the scheduled event. 5. BSC/BA/BBC personnel serving alcohol will be instructed not to serve anyone who is under 21 or who appears to be intoxicated. 6. Possession or consumption will be restricted to the room(s) or area(s) scheduled and specified for such beverages. 7. Non-alcoholic beverages must be offered at any event at which alcoholic beverages are served. 8. Persons serving alcoholic beverages have the right and obligation not to serve anyone behaving in a threatening or abusive manner. 9. Sponsors of events or activities at which alcoholic beverages are sold or served are responsible for the strict enforcement of this policy. Tailgating : The President of Illinois State University is authorized to permit the consumption of alcohol at designated times and in designated areas of the University on days when football games are played at Hancock Stadium. Alcohol may only be served in accordance with the laws of the state of Illinois. Illinois State University does not condone any act related to the consumption of alcohol that impairs, interferes, or endangers the safety or enjoyment of anyone attending these events, including individuals who choose to consume alcohol. Individuals who choose to consume alcohol are responsible for their behavior. Law enforcement may be contacted for a violation of state law. The public tailgate lots allowing consumption of alcohol will be all west campus lots. This will include G- 83 (Ropp lot), G-73 (east stadium lot), G-81, and F-83. Lot F-62 (Turner lot), and G-82 will allow consumption of alcohol and controlled grilling. Lots F-61 and F-71 by Tri-Towers will be reserved for overflow tailgate parking only. The track infield and surrounding fields are options for approved and scheduled athletic department tailgate activities. Functions with alcohol possession and consumption are restricted to those 21 years of age and older. Signage will be visible in public tailgate lots designating tailgate rules and policies.

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The Illinois State University Police Department will strictly enforce the following State of Illinois Statutes [laws] and procedures: • Under no circumstances shall persons under 21 years of age be served, sold, or have possession of alcoholic beverages in the tailgate areas. • Glass bottles and kegs are prohibited. Party balls, bongs, funnels and any device used to increase consumption of alcoholic beverages are prohibited in the tailgate areas. • All tailgate areas will close at game time or at the discretion of University officials. Everyone must leave, and consumption of alcoholic beverages must cease at that time. Tailgating will not resume at half-time, but will be allowed post-game. • No open containers of alcoholic beverages will be permitted outside the designated tailgate areas. • All tailgaters and spectators must conduct themselves in ways to insure the safety and enjoyment of others. Abusive and disruptive behavior will not be tolerated. • All Illinois State University students are subject to conduct policy as outlined in the Illinois State University Student Handbook. Failure to comply with this policy, or University officials, may result in eviction, prosecution, and/or disciplinary action through The Community Rights and Responsibilities Office (Illinois State University Students) and/or the criminal judicial system. • Tailgate areas will be open for tailgating 3 hours prior to game-time. • Tents are permitted in the designated tent area only. All arrangements and reservations for tent space shall be made by calling the Director of Marketing at (309) 438-8471 in the Illinois State Athletics Department. Any other questions can also be directed to this number. Common violations While there is always the possibility of something happening out of the organization’s control, there are typically things an organization can do to protect itself from violations of University policies and procedures. The following section covers common violations reported to Community Rights and Responsibilities and things the organization members can do to protect the organization from these types of violations. Not registering an event where alcohol is consumed. If an organization plans to have an event where alcohol is consumed, the event needs to be registered with the Student Involvement Center. There are certain steps the organization needs to take to get the event registered which can be found on the Student Involvement Center website. A 3 rd party vendor is mandated for all events involving alcohol and a form is necessary to register this vendor with the Student Involvement Center. In order to make sure you get this form completed well in advance of your event, it is recommended that you add “fill out the 3rd party form” to you event plan and make sure the deadline to complete the form is at least a week before the event is scheduled to take place. In addition, you should look for a reputable 3 rd party vendor well before the event and have that information ready during the registration process. Allowing students under the age of 21 to consume alcohol at an event. Whether you agree with it or not, both University policy and state law mandates that in order for alcoholic beverages to be consumed, a person must be over the age of 21. When you allow people under the age of 21 to drink at your event, you are allowing both University policy and state law to be broken. You also put yourself and the organization at risk. The best way to ensure that only those over the age of 21 are consuming alcohol is to check IDs at the door, wrist band those who are over 21, and make sure people inside the event are watching to make sure only those with wristbands are consuming alcohol. In addition, there could be an area of the party where alcohol is consumed and only those over 21 are admitted to that area. Using a third party vendor at your event also helps ensure that those over 21 are the only ones P a g e | 22 consuming alcohol. The third party vendor assumes responsibility for ensuring only those of age are consuming alcohol. Damage to Property and Disorderly Conduct: Typically organizations see damage to property and disorderly conduct when events get out of control. This sometimes occurs because people have had too much to drink and their judgment has become impaired. This can also occur when people who were not invited to the event are allowed access. Those that don’t know anyone are less likely to feel accountable and may act out of control a little more quickly than those people who are friends with organization members. In addition, it becomes difficult to hold these individuals responsible for the damage later when you have no idea who they are. The best way to minimize this type of risk is to keep a guest list and monitor the individuals who are attending the event. It is also a good idea to have enough monitors at parties to escort those individuals who are causing trouble out of the event and to make sure they do not return. If you think things are out of your control contact the police immediately. It is better to keep individuals safe than to worry about how much trouble you will be in because of the event. What to do if your organization violates University policy The best way to defend your organization is to know the rules and regulations and do your best to make sure the organization is prepared to follow them. If a violation of University policy occurs, the best thing to do is to address the violation as proactively as possible. The following are recommendations for addressing policy violations:

• Collect as much information as you can : the best time to collect information is right after the incident occurs. Someone from the organization should document who was present when the violation took place (full names) and take statements from witnesses. This information would most likely be asked for by Community Rights and Responsibilities and any other office or unit that oversees your organization (i.e. Rec. Services for Club Sports, Greek Affairs for Greek Organizations, Student Involvement Center for other RSOs, etc.).

• Meet with staff members when asked : Your organization will receive notice to have a representative meet with an official from Community Rights and Responsibilities. It is a good idea for the organization to schedule this appointment as soon as possible after an incident has occurred. No organization is forced to make a decision right away but, if you choose to ignore a request to meet with a university official, a decision regarding your organization could be made without ever consulting with a representative from your organization.

• Be honest when information is requested: the staff member’s job is to determine what happened, whether or not a violation took place, and if a violation took place to determine appropriate consequences. Organizations help themselves when they come in and are honest with staff. This helps the staff member determine the best course of action to deal with the situation. Lying to University officials only makes the situation worse.

Talk to the staff member about steps the organization is taking to ensure the incident doesn’t happen again: Let’s face it – even in the best of situations things can happen. Mistakes are a part of the learning process. What is more important is what the organization plans to do to limit the possibility of the incident occurring again. Organizations that think about the situation proactively really help the staff member better determine appropriate consequences.

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If sanctioned, complete the sanctions: Disciplinary sanctions are given to help the organization learn from the incident. When sanctions are not completed, the University cannot be sure that the same incident will not occur again. It is in the best interest of the organization to make sure sanctions are completed accurately and in a timely manner.

Policies and Procedures can be complicated, but they don’t have to be. Organizations that want the right to host events have the responsibility to ensure that those events are conducted within the guidelines set by the University. The best organizations understand policy and plan for it before hosting their event. This section provided you with information about common policies affecting student organizations, tips to address common problems reported related to student organizations, and what to do if a violation occurs. If you are ever unsure about policies, be sure to ask someone. Community Rights and Responsibilities is a great resource. The office number is 309-438-8621 and the e-mail for the office is [email protected] .

Authored by Anne Newman

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Section 9: Town of Normal Policies

Ordinances Get to know Town of Normal Ordinance and City of Bloomington laws • Educate yourself about Town of Normal ordinances at: o http://www.normal.org/Gov/Legal/OrdinanceViolations.asp • Educate yourself about City of Bloomington laws at: o http://www.cityblm.org/code.asp?show=codemain Town of Normal Ordinance Violations-Payment Options5 Q: What are ordinance violations? A: Ordinance violations are charges issued by municipal governments for violations of local municipal rules. They are not considered criminal matters. They are not recorded as criminal charges and no criminal record results from an ordinance violation conviction. Q: Whom can I contact for more information? A: You can contact the Town of Normal Legal Department with any questions: • Telephone: (309) 454-9507 • Fax: (309) 454-9609 • E-mail: [email protected] Q. What options do I have available if I receive an ordinance violation? A: You have 2 options: • You may appear in court and plead either guilty or not guilty • You may pay a settlement at City Hall or online within 2 weeks of receiving the citation. Q: Who is eligible to pay a settlement at City Hall? A: First time offenders may pay the settlement amount listed below within two weeks of receiving the ticket. Q: What if I have a prior ordinance violation? A: You may still pay a settlement if you pay an additional $100 more than the list settlement and if both the prior and current violation are not for unlawful consumption or possession of alcohol. Q. What if I receive multiple ordinance violations arising out of a single incident? A. MULTIPLE OFFENSES: If you receive more than one ordinance violation arising out of a single incident, pay only the most serious charge (the highest settlement amount ($)). If the charge due is the same dollar amount on multiple violations, you can decide which violation you pay. If you receive multiple violations and any one of these does not appear on the list on the front, call the Legal Department at 309 454 9597. Q: What if this is my second violation for unlawful possession or consumption of alcohol? A: You may still settle at City Hall by paying $350 and attending alcohol education class or obtaining a personal alcohol evaluation by an Illinois licensed evaluator. Q: Where do I sign up for alcohol education? A: You can sign up for alcohol education at ISU's Health promotion office in the Student Services Building at ISU. Call (309) 438-5613.

5 Town of Normal web site: http://www.normal.org/Gov/Legal/OrdinanceViolations.asp P a g e | 25

Q: Do I have to be an ISU student to sign up for alcohol education? A: No, anyone can register for classes. Q: What if I don't live in Bloomington/Normal? Can I take alcohol education elsewhere? A: Yes, you can take alcohol education elsewhere. However the education provider must be pre-approved by the Town. Contact the Town of Normal Legal Department at (309) 454-9507 for approved programs. Q: How can I pay the settlement? A: You must sign the back of your citation and include this with your payment. Payment should be made to the Town of Normal. Cash, check, money order or credit cards are acceptable forms of payment. Cash or credit card payments must be made in person. You can also pay through our Online Citations system. Q: How long do I have to pay the settlement? A: You must pay the settlement within 2 weeks of receiving the violation. Q: May I make partial payments? A: No. Only payments in full are accepted in settlement for ordinance violations. Q: Where do I send the citation and payment? A: Legal Department, Town of Normal 100 E. Phoenix Ave. Normal, IL 61761 (309) 454-9507 The business hours are Monday through Friday, 8:30am-5:00pm. Q: What happens if I do not pay the settlement within 2 weeks of receiving the citation? A: You may pay the ordinance violation later than two weeks after receiving it by paying an additional $25 or $50 late fee. The $25 late fee applies before the first court appearance date on your citation. Payment received on or after your first court appearance date must be accompanied by a $50 late fee. Q: What happens with my ticket if I pay the settlement? A: The ticket is not filed with the court. The only record of the charge is at City Hall. Q: Why is it called a settlement? A: By signing the settlement agreement, you release any claim you may have against the Town and the Town releases its right to prosecute you for the ordinance violation. Q: How much do I have to pay? A: Below is a list of amounts due for first time violators for frequently issued citations.

Section Number Offense Description Settleme nt SEC. 6.4-17 Open Burning $100.00 SEC. 8.1-9 Obstructing Right-of-way $100.00 SEC. 8.5-2 Cleaning of Street $200.00 SEC. 11.4-1 BOCA Code Section 118.1 Occupancy without a Permit $100.00 SEC. 17.1-1 Gambling $100.00 SEC. 17.1-2(1) Disorderly Conduct (Breach of Peace) $100.00 SEC. 17.1-2(2) Disorderly Conduct (False Fire Alarm) $150.00 SEC. 17.1-2(3) Disorderly Conduct (False Bomb Alarm) $150.00 SEC. 17.1-2(4) Disorderly Conduct (False Police Report) $150.00 SEC. 17.1-2(5) Disorderly Conduct (Window Peeping) $150.00 SEC. 17.1-2(6} Disorderly Conduct (Public Urination) $100.00 SEC. 17.1-2(7) Fighting $150.00 P a g e | 26

SEC. 17.1-3(1) Possession of Open Alcoholic Liquor in a Public Place $250.00 SEC. 17.1-3(2) Unlawful Possession of Alcohol-Person Under 21 $250.00 SEC. 17.1-3(3) Unlawful Consumption of Alcohol- Person Under 21 $250.00 SEC. 17.1-3(4) Misrepresentation of Age $250.00 SEC. 17.1-3(5) Presenting False Identification $250.00 SEC. 17.1-3(6) Possession of Fraudulent I.D. $250.00 SEC. 17.1-3(7) Furnishing Alcohol to a Minor $350.00 SEC. 17.1-3(8) Unlawful Sale of Alcohol - Clerk $100.00 SEC. 17.1-3(9) Unlawful Sale of Alcohol Unlicensed $500.00 SEC. 17.1-4 Harmful Materials to Minors $250.00 SEC. 17.1-4(B) Exhibiting Harmful Material to Minor $250.00 SEC. 17.1-4(E) Minor Falsifying Age to Obtain Harmful Material $150.00 SEC. 17.1-4(F) Perusing by Minor $150.00 SEC. 17.1-5 Possession of Cannabis $350.00 SEC. 17.1-6 Hunting $ 50.00 SEC. 17.1-7 Burning Without a Permit $100.00 SEC. 17.1-8 Missiles $ 50.00 SEC. 17.1-11 Discharge of Firearm $100.00 SEC. 17.1-12 Public Nudity $ 50.00 SEC. 17.1-13 Posting of Bills $ 50.00 SEC. 17.1-15 Climbing Telephone Poles $ 50.00 SEC. 17.1-16 Obstructing Exits $150.00 SEC. 17.1-18 Abandoned Refrigerator $150.00 SEC. 17.1-19 Assault $150.00 SEC. 17.1-20 Battery $150.00 SEC. 17.1-22 Criminal Damage to Property $150.00 SEC. 17.1-23 Criminal Trespass to Land $100.00 SEC. 17.1-24 Resisting or Delaying an Officer $150.00 SEC. 17.1-25 Assisting Escape $150.00 SEC. 17.1-27 Attempts $150.00 SEC. 17.1-28 Accessories $150.00 SEC. 17.1-32 Inoperable Vehicle $ 50.00 SEC. 17.1-33 Littering $ 50.00 SEC. 17.1-34 Park Hours $ 50.00 SEC. 17.1-35(A) Unlawful Sale of Tobacco to a Minor $ 50.00 SEC. 17.1-35(B) Unlawful Possession of Tobacco $ 50.00 SEC. 17.1-36 Curfew-when such consent to settle is signed $ 50.00 by both the juvenile and a parent or legal guardian of the juvenile SEC. 17.1-37 Failure to Comply with Subpoenas $200.00 SEC. 17.1-38 Constitution Trail Hours $ 50.00 SEC. 17.1-39 Horses on Trail $ 50.00 SEC. 17.1-32 Obscuring Chalk marks $150.00 P a g e | 27

SEC. 17.1-41 Truancy- (when such consent to settle is signed $ 25.00 by both the juvenile and a parent or legal guardian of the juvenile) SEC. 17.1-42 Fireworks $ 50.00 SEC. 17.1-43 Furnishing False Information $200.00 SEC. 17.1-44 Graffiti $200.00 SEC. 17.4-1 Cruelty to Animals $250.00 SEC. 17.4-2 Dangerous Animal at Large $350.00 SEC. 17.4-3 Noisy Animals $ 50.00 SEC. 17.4-4 Strays $ 50.00 SEC. 17.4-6 Diseased Animals $ 50.00 SEC. 17.4-7 Unclean Stable $100.00 SEC. 17.4-8 Horses in Park $ 50.00 SEC. 17.4-9 Disruption of Garbage $100.00 SEC. 17.4-10 Rabies Tag $100.00 SEC. 17.4-11 Permitting a Dog to Run at Large $ 50.00 SEC. 17.4-12 Dangerous Dogs $350.00 SEC. 17.4-13 Dog Bites $ 50.00 SEC. 17.4-14 Disturbing Quiet $ 50.00 SEC. 17.4-15 Sanitation $ 50.00 SEC. 17.4-16 Female Dog in Heat $ 50.00 SEC. 17.4-17 Rabies $ 50.00 SEC. 17.4-18 Unlawful Treatment of Dog $150.00 SEC. 17.4-19 Hindering Enforcement $150.00 SEC. 17.5-2 Unlawful Operation of a Sound Amplifying Device $100.00 SEC. 17.5-3 Failure to Obtain Noise Permit $100.00 SEC. 17.5-4 Violation Noise Permit $100.00 SEC. 17.5-5 Noise Within Multiple Family Structure $100.00 SEC. 21.1-6(D)(1) Grass, Weeds in excess of 8" $100.00 SEC. 21.1-6(D)(2) Trash and Debris $100.00 SEC. 3-8 Graffiti $200.00 SEC. 22.3-2 Transient Merchant/Itinerant Vendors $250.00 SEC. 22.4-1 Solicitation $ 50.00 SEC. 23.3-52 Using Private Drive as a Thruway $ 50.00 SEC. 23.8-8 Traffic Violations committed on Bicycle $ 50.00 SEC. 24.2-15 Inoperable Vehicle $ 50.00 SEC. 24.2-17 Non-licensed Multi-Family Structure $100.00

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Town of Normal Ordinance Violations - Going to Court 6 Q: Where can I find a copy of the Ordinance which I am accused of violating? A: All Town ordinances can be found in the Town of Normal Municipal Code. Q: Under what circumstances can I plead not guilty and contest a charge? A: You can always contest a charge. You have an absolute right to plead not guilty. You are presumed innocent until the Town of Normal proves your guilt. The Town has the burden of proof. Unlike a criminal charge, however, the Town need only prove you guilty by a preponderance of the evidence. The Town need not prove you guilty beyond a reasonable doubt. Q: What is the procedure for contesting a charge? A: If you wish to contest a charge, you must appear in court on the date and at the time indicated on the citation. In court, you must plead not guilty. A date will be designated for a trial. Q: Can someone else appear in court on my behalf (for example, a friend or family member)? A: Only a licensed attorney may appear on your behalf. Q: Do I need an attorney? A: You may represent yourself or be represented by an attorney. Because you cannot go to jail for ordinance violations, no public defenders or court-appointed lawyers are available for ordinance violation cases. Q: What are my rights with respect to a trial? A: The Town of Normal will present its case. You have the opportunity to question the witness(es) testifying against you. Then you may testify on your own behalf and present witnesses to support your case. The Town will question your witness(es). The judge will weigh the evidence presented by both parties and determine the outcome. Q: What type of trial is available? A: You must have either a bench or a jury trial. Q: What is a bench trial? A: A bench trial is a trial in which the judge alone determines whether the Town has proven you guilty. Q: When is a jury trial available? A: You always have the right to a trial by jury. However, you will be required to pay a jury fee before obtaining a jury trial. The jury fee is non-refundable. Q: What is the probability that I will win my case? A: Nobody can say with certainty that you will win or lose your case. Your chances of being successful in court depend on the strength of the testimony and evidence against you and the evidence you present on your behalf. The Town does not need to prove your guilt beyond a reasonable doubt, but only by a preponderance of the evidence. Q: What happens if I win in court? A: You will be found not guilty and no fine or court costs will be assessed against you. Q: What happens if I lose in court? A: You will be fined, and ordered to pay costs. You will also receive a record of an ordinance violation conviction. The fine is set by the judge and may be more than that offered as a settlement prior to the trial. Q: How much is the fine? A: Most fines range from $25.00 to $500.00. Court costs are in addition to the fine. Typical court costs are approximately $150.00.

6 Town of Normal web site: http://www.normal.org/Gov/Legal/Court.asp P a g e | 29

Q: If found guilty, how much time am I given to pay the fine and court costs? A: The judge will order the fine and costs be paid by a certain date or by installments. Your personal financial condition will determine the amount of time or size of payment you make. Q: What are the consequences of pleading guilty in court? A: You will be fined and assessed court costs. Q: What are some advantages to pleading guilty in court? A: You may be given a longer period of time in which to pay the fine and costs. You also may be able to work out a payment schedule to pay the fine and court costs. Q: What are some disadvantages to pleading guilty in court? A: You will incur costs in addition to a fine. You may incur a higher fine than that offered by the Town as a settlement. By appearing in court, you will then have a court record, which becomes part of a public record and is more easily accessible when doing a background check. A settlement with the Town is also a matter of public record, but rarely do background checks include a check for an ordinance violation. Q: What are the advantages of pleading not guilty? A: The only way to be found not guilty and avoid court costs is to plead not guilty. Q: What are the disadvantages of pleading not guilty? A: You will have an additional court appearance for trial. If you lose, you may receive a higher fine than that offered by the Town for a guilty plea. Q: Is public service work available instead of a fine? A: No, public service work is not available for ordinance violations. Q: Will the ordinance violation affect my driver's license? A: Pursuant to State law, a court conviction for unlawful possession or consumption of alcohol will be sent to the Secretary of State for license suspension. (Payment at City Hall is not a conviction.) Any misuse of a driver's license or possession of a false ID will be sent to the Secretary of State for license action. Common Ordinance Violations • Noise • Litter • Public Urination • Trespassing • Parking Violations • Underage Consumption of Alcohol • Providing Alcohol to minors • Selling Alcohol without a permit • Open container of alcohol Common issues

The biggest issue when hosting a party is lack of preparedness. You are encouraged to develop a game plan for hosting a party. One item to be aware of when hosting a party is common issues that occur. These include, but are not limited to loud noise, amplified sound, music, and loud talking. Also, individuals who congregate in front of a house, apartment building/apartment/doorway can become an issue for your party. Those issues include littering, open container of alcohol, underage drinking, selling alcohol without a permit, noise, and illegal parking can also result in a party being broken up by law enforcement.

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If you are hosting a large party, not having the appropriate permits can lead to additional ordinance violations. Be sure to check with the Town of Normal and the City of Bloomington about mass gathering and noise permits. What to do if… If a party is broken up by law enforcement make sure the Event Monitors are the first person the officer sees. Allow officers to do their job without interference. Follow all police instructions. Pay all appropriate ordinance violation fines and fees in a timely fashion. If you have questions regarding ordinance violations, please contact the Dean of Students Office, Students’ Attorney for free legal advice.

Authored by Michael Zajac

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Section 10:

Consequences

As we stated earlier, mistakes can happen and inappropriate incidents can occur. The more planning and preparing an RSO does the less likely it is that a major incident will occur during an organizational event. However this does not mean that every poorly planned event will result in a negative incident. We understand that organizations might weigh in on the risks to determine whether or not it is worth their time to invest resources, both before and during the event, to make sure things do not go wrong. With that in mind, this section will introduce the possible consequences for RSO’s when negative incidents do occur at organization sponsored events. Neighbors Guests at your event can cause a lot of problems with your neighbors. If you are trying to build a positive relationship with your neighbors and your guests vandalize, make a lot of noise, or trespass on your neighbors’ property, that relationship is going to be strained. Unhappy neighbors are more likely to contact the police rather than to contact you if there is a problem. This could make it difficult for you to host any additional events. Town of Normal The town has been addressing college student problems for longer than they wish. The good news: If your organization has a good relationship with the Town it is easier to host events in residential buildings. The bad news: If the Town perceives that your organization is a problem OR they have documented issues with your address, they will make it very difficult for your organization to host events at your residence. For example, the Town may deny mass gathering permits or permission for 3rd party vendors at certain locations based on the history of complaints issued about those particular locations. The Town of Normal also imposes Ordinance Violations, which can become very expensive. Ordinance Violations can cost hundreds of dollars and could become a criminal matter if enough violations are accumulated. Illinois State University The University will hold student organizations responsible for any violations of University policy. Sanctions imposed can put the organization in bad standing with the University (probation) and based upon the severity of the situation and the number of violations occurring in a one year period, the organization may have their recognition removed for a period of time (suspension). All student organizations that are not in good standing with the University are listed on the Community Rights and Responsibilities web site and can be viewed by anyone wishing to join your organization or work with your organization on a co-sponsored event. Violations therefore impact an organization’s reputation both on and off campus. Personal Depending on the nature of the incident, both the organization and its members can be held personally responsible for injury. This might include arrest on specific charges or it could mean a lawsuit against the organization and each of its members. From a personal standpoint, organization members might P a g e | 32 also have to address feelings of guilt and responsibility if something terrible happens to a guest, friend, or member. No one ever wants to tell a family member how an accident occurred, especially if the student injured is a member, teammate, friend, or other family member. In life, there are risks associated with every activity we conduct. Student organizations therefore need to weigh the risks of not following procedures with the possibility of negative consequences occurring. While negative consequences do not always occur, the possibility of these negative consequences is always present. Therefore, RSO’s may find it worth the effort to plan and organize for their events. The more time spent planning and preparing, the better off your RSO will be at minimizing the potential risk.

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Section 11:

Check Lists

General Social Event Checklist


Determine a Budget o Your budget should take into account all aspects of your event, including but not limited to: food, decorations, entertainment, security, location, any rental equipment needed, advertisement/invitation and transportation.


Familiarize yourself with your RSO’s policies regarding social events (University policy, RSO policy and bylaws, etc.).


Determine guest list o at this point you should decide if your event will be open or closed and how many guest each member of your RSO will be allowed to invite. Please see the chapter on guest lists in this resource guide for more information.


Determine a venue needed based on guest list o It may be necessary for you to hold your events outside of a chapter house to be in compliance with the town ordinances and safety regulations. o For more information about ordinances, please see the section on the Town of Normal and City of Bloomington in this guide or visit these websites: http://www.normal.org/Gov/Legal/OrdinanceViolations.asp or http://www.cityblm.org/code.asp?show =


Obtain any necessary permits from the city o Examples of permits you may need based on the nature of your event are: a mass gathering permit if there are more than XXX guests, or a noise permit. A noise permit is a good idea if you will be holding any part of your event outside and/or if there will be amplified music equipment used at your event.


Notify neighbors and property management that you will be having a gathering. Provide them with event coordinator, RSO President and/or all Event Monitors contact information.


If your event will have a theme, determine the theme and communicate it with your guests ahead of time. A list of appropriate themes can be found in the appendix section.


Determine if your event will have alcohol. P a g e | 34

o If yes, you need to secure a third party vendor. A list of third party vendors can be found in the appendix. o Complete the “Events with Alcohol Checklist.”


Determine ONE designated non-emergency entrance/exit. o Make sure all Event Monitors have located emergency exits


If your event will be off campus or not held in a chapter house, it is highly recommended you hire transportation to and from the event. o Even if there is no alcohol being served at the event, it is still recommended you sue transportation to and from offsite events. This will help release your organization from liability if an automobile accident occurs. o Attach a copy of the contract for the transportation company as well as insurance or any other documentation relating to agreement with Transportation Company . o Don’t forget to provide the transportation drivers with a map of destination(s) on the day of the event


If you will have food at your event, secure a licensed and insured vendor and attach a copy of the menu, pricelist and contract to this checklist.


If you will have a Disc Jockey at your event, secure a licensed and insured DJ. Attach all documents pertaining to your DJ to this checklist.

Authored by Jessica Impallaria

P a g e | 35

Events with Alcohol Checklist


Purchase wristbands or determine another method of designation for those who are 21 and purchase necessary items.


Contract a vendor who is licensed to handle security for the event. Attach copy of all license and insurance information to this check list and add contact information to “events contact spreadsheet.” o It is recommended you have at least two professional security officers for every 100 people in attendance at your event, in addition to the required number of Event Monitors. If there are less than 100 guests it is still recommended that you have two security officers, one at the entrance and one walking around. o It is also recommended the security officers be placed in charge of verifying age (checking state issued ID’s) of all guests and distribute wristband or proper marking for guest over 21 years of age who wish to consume alcohol accordingly.


Compile a list of Event Monitors. There must be at least one monitor for every 30 guests, however two is ideal (add their contact information to “events contact spreadsheet”).


Schedule those people who are assigned to be Event Monitors for the next available TIPS Event Monitor-Social Host workshop (contact Community Rights and Responsibilities for available sessions and to register).


Secure proper transportation for members of your organization as well as guests: Attach copy of contract, insurance, or any other documentation relating to the agreement with transportation vendor. o It is strongly recommended that all attendees of the event use the transportation.


Complete RSO Third Party Agreement: Attach a copy of it and all other supporting documentation to this checklist.


Attach copy of vendor’s certificate for general liability insurance. o Certificate MUST state that the vendor is insured with a minimum of $1,000,000 of general liability insurance, show that the vendor has “off premises liquor insurance” and specific auto coverage to be operating on or out of the transportation you have selected for your event (for example if you are planning a bus trip with kegs or other alcohol, your third party vendor must have sufficient coverage with extends to allow them to serve on a party bus). o This certificate MUST also name the LOCAL chapter and NATIONAL fraternity/sorority hiring the vendor as additional insured parties (completing this step as well as the RSO Third party agreement will ensure you are in FULL compliance with ISU policies and FIPG guidelines). 1

1 Adapted from FIPG operations manual

P a g e | 36

Add all contact information for Third Party vendor and transportation company to the “Event Contacts Spreadsheet” located at the end of the checklists section.


Turn in RSO registration form for events with alcohol 10 CALENDAR DAYS PRIOR to the event.

Authored by Jessica Impallaria

P a g e | 37

Exchanges (with other RSO’s) Event Check List

Arrange a meeting with the event coordinator of the RSO you will be “exchanging” with to go over the rules, regulations and policies regarding social events of your organization.


Familiarize yourself with your RSO’s policies regarding social events (University policy, RSO policy and bylaws, etc.).


Determine a Budget o Your budget should take into account all aspects of your event, including but not limited to: food, decorations, entertainment, security, location, any rental equipment needed, advertisement/invitation and transportation.


Determine guest list o at this point you should decide if your event will be open or closed and how many guest each member of your RSO will be allowed to invite. Please see the chapter on guest lists in this resource guide for more information.


Determine size of venue needed based on guest list o It may be necessary for you to hold your events outside of a chapter house to be in compliance with the town ordinances and safety regulations. o For more information about ordinances, please see the section on the Town of Normal and City of Bloomington in this guide or visit these websites: http://www.normal.org/Gov/Legal/OrdinanceViolations.asp or http://www.cityblm.org/code.asp?show =


Obtain any necessary permits from the city o Examples of permits you may need based on the nature of your event are: a mass gathering permit if there are more than XXX guests, or a noise permit. A noise permit is a good idea if you will be holding any part of your event outside and/or if there will be amplified music equipment used at your event.


Determine if your event will have alcohol. o If yes, you need to secure a third party vendor. A list of third party vendors can be found in the appendix. o Complete the “Events with Alcohol Checklist” below


Purchase wristbands or determine another method of designation for those who are 21 and purchase necessary items.


Contract a vendor who is licensed to handle security for the event. Attach copy of all license and insurance information to this check list and add contact information to “events contact spreadsheet.” P a g e | 38

o It is recommended you have at least two professional security officers for every 100 people in attendance at your event, in addition to the required number of Event Monitors. If there are less than 100 guests it is still recommended that you have two security officers, one at the entrance and one walking around. o It is also recommended the security officers be placed in charge of verifying age (checking state issued ID’s) of all guests and distribute wristband or proper marking for guest over 21 years of age who wish to consume alcohol accordingly.


Compile a list of Event Monitors. There must be at least one monitor for every 30 guests, however two is ideal (add their contact information to “events contact spreadsheet”).


Schedule those people who are assigned to be Event Monitors for the next available TIPS Event Monitor-Social Host workshop (contact Community Rights and Responsibilities for available sessions and to register).


Secure proper transportation for members of your organization as well as guests: Attach copy of contract, insurance, or any other documentation relating to the agreement with transportation vendor. o It is strongly recommended that all attendees of the event use the transportation.


Complete RSO Third Party Agreement: Attach a copy of it and all other supporting documentation to this checklist.


Attach copy of vendor’s certificate for general liability insurance. o Certificate MUST state that the vendor is insured with a minimum of $1,000,000 of general liability insurance, show that the vendor has “off premises liquor insurance” and specific auto coverage to be operating on or out of the transportation you have selected for your event (for example if you are planning a bus trip with kegs or other alcohol, your third party vendor must have sufficient coverage with extends to allow them to serve on a party bus). o This certificate MUST also name the LOCAL chapter and NATIONAL fraternity/sorority hiring the vendor as additional insured parties (completing this step as well as the RSO Third party agreement will ensure you are in FULL compliance with ISU policies and FIPG guidelines). 1


Get all necessary signatures for event planning form (i.e. the other RSO president’s signature).


Note: whichever RSO’s name is on the event planning form as the primary event organizer holds liability for risk management. o This includes but is not limited to ensuring there are enough Sober monitors to cover all organizations members


Turn in RSO registration form for events with alcohol 10 CALENDAR DAYS PRIOR to the event.

1 Adapted from FIPG operations manual

P a g e | 39

If your event will be off campus or not held in a chapter house, it is highly recommended you hire transportation to and from the event. o Even if there is no alcohol being served at the event, it is still recommended you sue transportation to and from offsite events. This will release your organization from any liability if an automobile accident occurs. o Attach a copy of the contract for the transportation company as well as insurance or any other documentation relating to agreement with transportation company .


If you will have food at your event, secure a licensed and insured vendor and attach a copy of the menu, pricelist and contract to this checklist.


If you will have a Disc Jockey at your event, secure a licensed and insured DJ. Attach all documents pertaining to your DJ to this checklist.


Add all contact information for Third Party vendor and transportation company to the “Event Contacts Spreadsheet” located at the end of the checklists section.


If your event will have a theme, determine the theme and communicate it with your guests ahead of time. A list of appropriate themes can be found in the appendix section.

Authored by Jessica Impallaria

P a g e | 40

Pub Crawl Event Checklist

Determine a Budget o Your budget should take into account all aspects of your event, including but not limited to: food, decorations, entertainment, security, location, any rental equipment needed, advertisement/invitation and transportation.


Familiarize yourself with your RSO’s policies regarding social events (University policy, RSO policy and bylaws, etc.).


Identify which establishments your Pub Crawl will visit o Note: you will need to complete a Third Party Vendor Agreement for each location


Complete RSO Third Party Agreement: Attach a copy of it and all other supporting documentation to this checklist.


Attach copy of vendor’s certificate for general liability insurance. o Certificate MUST state that the vendor is insured with a minimum of $1,000,000 of general liability insurance, show that the vendor has “off premises liquor insurance” and specific auto coverage to be operating on or out of the transportation you have selected for your event (for example if you are planning a bus trip with kegs or other alcohol, your third party vendor must have sufficient coverage with extends to allow them to serve on a party bus). o This certificate MUST also name the LOCAL chapter and NATIONAL fraternity/sorority hiring the vendor as additional insured parties (completing this step as well as the RSO Third party agreement will ensure you are in FULL compliance with ISU policies and FIPG guidelines). 1


Turn in RSO registration form for events with alcohol 10 CALENDAR DAYS PRIOR to the event.


Compile a list of Event Monitors. There must be at least one monitor for every 30 guests, however two is ideal (add their contact information to “events contact spreadsheet”).


Schedule those people who are assigned to be Event Monitors for the next available TIPS Event Monitor Training workshop (contact Community Rights and Responsibilities for available sessions and to register).


Add all contact information for Third Party vendor and transportation company to the “Event Contacts Spreadsheet” located at the end of the checklists section.


Create a schedule of which establishments will be visited and a timeline for visitation o Distribute the schedule accordingly to all participants and transportation drivers o Also provide a mapped route of the Pub Crawl to all transportation drivers

1 Adapted from FIPG operations manual

P a g e | 41

All invited participants must be at least 21 years of age.


Develop a notification system to ensure all participants have gathered before moving on to another location (i.e. whistle blowing).


Secure transportation from designated start of “pub crawl” to all locations and back to starting location. o Attach a copy of the contract for the transportation company as well as insurance or any other documentation relating to agreement with Transportation Company. o Don’t forget to provide the transportation drivers with a map of destination(s) on the day of the event

Authored by Jessica Impallaria