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Backline and Percussion Tender

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Backline and Percussion Tender EISTEDDFOD GENEDLAETHOL CYMRU CEREDIGION 2020 Specification for backline, percussion and general instrument hire Background The National Eisteddfod of Wales is one of the world’s greatest cultural festivals, and brings together people from all ages and backgrounds to enjoy an eclectic mix of music, literature, dance, theatre, visual arts and much more. Its charitable aim is to promote Welsh language and culture. The festival is held at a different location every year – generally alternating between north and south Wales. The 2020 Eisteddfod will be hosted by Ceredigion and held in Tregaron. The main event site covers approx. 35 acres, and comprises the main Eisteddfod structures as well as catering areas, bars, other large exhibitors and some 250 small trade units. The Eisteddfod in its entirety, comprising caravan and camping, MaesB, car parks and main site covers approx. 185 acres. 2020 Location: Tregaron, Ceredigion Date: July 31 - 8 August 2020 Summary of requirements: Section A (hiring of instruments) Venue Equipment Venue Notes 1 Pavilion 1 x Drum kit / Cymbals 1,800 seater venue. 1 x Bass Amp 1 x Guitar Amp 30 x lit music stands ( Battery operated & spare Equipment batteries AA x 300 ) needed for Eisteddfod week 2 x lit conductors stand ( 1 x RAT , 1 x Manhasset ) and rehearsal 1 x Conductors Podium & back rail week 28 July – 31 July 2020 sound screens Percussion: 4 x Timpani & Stool – Premier Elite 1 x Tubular Bells – Majestic ( including Low Bb ) 1 x Xylophone – Adams 4 octave 1 x Vibraphone – Adams 3.5 Octave 1 x Concert Bass Drum – 36” Pearl 1 x Tam Tam & Stand – 32” Paiste on low stand 1 x Glockenspiel & Stand – Premier 6801 2 x Octave Crotales & Stand 1 x Concert Snare Drum & Stand – 14” Puresound 1 x Clash Cymbals & Stand – 20” Zildjian Symphonic 2 x Suspended Cymbal & Stand – Majic 20” & 21” 4 x Trap Trays – Hercules 1 x Wind Chimes & Stand 1 x Floor Tom 18” 1 x Triangle & stand 1 x Tambourine Handheld 1 x Tambourine ½ moon 1 x Tenor Drum & Stand 1 x LA Box Deluxe (Triangle, 2 x Cowbell, agogo, 2 x jam block, maracas, cabasa, guiro, 2 x shaker, tambourine, finger cymbals, claves, vibraslap) 2 Maes B 1 x Drum kit 3,500 audience 1 x Bass Amp 3 x Guitar Amps Required from 5 – 8 August 2 x CDj’s 2000 + Mixer 3 Llwyfan y Maes 1 x Drum kit / Cymbals Large open air stage 1 x Bass Amp 3 x Guitar Amps 2 x CDj’s + Mixer 1 x ( 8’ x 8’ ) Drum riser 5 x wire music stands 4 Caffi Maes B 2 x Multipurpose Amp Acoustic venue situated in a 3 tipi 1 x Cajon structure 2 x wire music stands 5 Tŷ Gwerin 1 x Drum kit 300 seater 1 x Guitar amp 1 x Multipurpose amp 5 x wire music stands 6 Llwyfan y 1 Multipurpose amp Small outdoor Llannerch stage. Capacity 2 x wire music stands around 50 7 Welsh learners 2 x Multipurpose Amp 150 seater area 1 x Cajon 2 x wire music stands 8 Rehearsal venue 1 x Drum kit Required from (Tregaron School) August 1 - 6 1 x Bass Amp 1 x Stage Piano & amp 1 x Guitar Amp 1 x Guitar Amp 9 Pentre Plant / Kids 2 x CDj’s + Mixer DJ booth situated village in the kids field 10 Encore 8 x wire music stands 120 audience 1 multipurpose amp Pricing Format: Please provide breakdown of costs. Locations 2020 Tregaron, Ceredigion 2021 Boduan, Gwynedd 2022 Rhondda Cynon Taf – requirements to be confirmed Dates: Delivery and handover schedule to be agreed in advance H&S Doc You will need to supply: - Public and employer liability Insurance - Company Health and Safety policy - Site Specific Risk Assessment and Method Statement Further Regulations: Abide by Eisteddfod site rules Crewing: Your quote will include all necessary delivery and collections and crew of 2 for the week and rehearsal week. Crew cost should include accommodation and subsistence Sub Contract: If you intend to sub contract any of the work, please note this in your quote. The Eisteddfod reserves the right to refuse sub-contractors Pre event: To attend up to 2 production meetings prior to event Price: Include all transport cost Exclude VAT This tender is for the 2020 festival with the option to extend for a further two years Indicate for how long the price(s) will be valid Sponsorship: If you wish to display your logos on equipment for broadcast purposes, a sponsorship fee will be negotiated separately. Stall on site: If you wish to hire a stall to sell on site, then this will also be dealt with separately. Any queries, requests for information and quotations should be returned to: [email protected] / 07841910686 Quotations should be returned at the latest by midday on Friday 21 February 2020, by e- mail titled Backline, Percussion and General Instrument hire requirement tender noting clearly if you wish to tender a price for just this tender, or for this one and the piano/keyboard/organ tender, or parts of, and send to [email protected]. The National Eisteddfod of Wales is not bound to accept the lowest, or any quote. .
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