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Mr. Art Fierro Dr. Carmen Olivas Graham Mr. Brian J . Ha Gg Erty Ms MEETING PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT era era y REGULAR j ert Jr. , gg ADMINISTRATIVE SERVICE CENTER 9050 Viscount Blvd. Board of Trustees Room - #A200 El Paso, Texas 79925 DATE: July 30, 2018 5:30 p.m. Mr. Art Fierro Dr. Carmen Olivas Graham Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. 1.0 GENERAL FUNCTIONS 1.1 Call to Order Present 1.2 Roll Call Not Present 1.3 The Board of Trustees may conduct an executive or closed session pursuant to Chapter 551 of the Texas Government Code for one or more of the following reasons: (1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session. Motion 1.4 Approval of Minutes Exhibit 1.4 Second Ayes March 29, 2018 Regular Meeting Pages 1-18 Nays Abstain The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes. era era y j ert Jr. , gg Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria 1.5 Welcome to Guests and Staff Members 1.6 Open Forum The El Paso Community College By-laws limit individual presentations for any individual to three minutes – Section 1.5031. 1.7 Presentations by Individuals, Groups, and Organizations: 1.7.1 Dr. William Serrata, (College President) will recognize individuals who have retired from the College District. 1.7.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association. 1.8 Communications – NONE Agenda Regular July 30, 2018 Page 2 era era y j ert Jr. , gg Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria 1.9 Board of Trustees Business Motion 1.9.1 The Board of Trustees will deliberate on transferring No Exhibit Second the scholarship fund raised for Dr. Ernst Roberts’ Ayes endowment to the EPCC Foundation at the request of Nays Abstain Laurel Roberts. The usage of the funds shall be restricted as directed by the Board of Trustees. Motion 1.9.2 The Board of Trustees will hear the Appeal No Exhibit Second Presentation of Mr. Victor Perez. Ayes Nays Abstain 1.10 Board Reports 1.10.1 Treasurer’s Report Exhibit 1.10.1 June 30, 2018 Pages 19 - 45 No action is necessary. 1.10.2 President’s Report 1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College. Agenda Regular July 30, 2018 Page 3 era era y j ert Jr. , gg Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria Motion 1.11 Consent Docket Second Ayes Nays Abstain Motion 2.0 ADMINISTRATION - NONE Second Ayes Nays Abstain Agenda Regular July 30, 2018 Page 4 era era y j ert Jr. , gg 3.0 PERSONNEL Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second Ayes Pages 46 - 48 Nays Abstain Motion 3.2 Full-Time Externally-Funded Actions Exhibit 3.2 Second Ayes Page 49 Nays Abstain Motion 3.3 Consideration and deliberation on the salary increases for No Exhibit Second the College employees for the 2018-19 fiscal year. Ayes Nays Abstain Motion 3.4 Information Items - No action required Exhibit 3.4 Second Ayes Page 50 Nays Abstain Agenda Regular July 30, 2018 Page 5 era era y j ert Jr. , gg 4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria Motion 4.1 Consideration and deliberation on the approval of Exhibit 4.1 Second contracts with several purchasing cooperative-awarded Ayes Page 51 Nays vendors for the district-wide purchase of office products Abstain in an estimated annual aggregate amount not to exceed $850,000. Note: To request approval of contracts for the period of September 1, 2018 – August 31, 2019. Funding is provided by each individual College department’s budget. Resource Person: Josette Shaughnessy Motion 4.2 Consideration and deliberation on the approval of a Exhibit 4.2 Second contract award to USI Southwest, Inc. for commercial Ayes Page 52 Nays property; educators’ legal liability; automobile; crime; Abstain and general, law enforcement, cyber security, and school crisis liability insurance in an amount not to exceed $564,268. Note: To request approval of a one (1) year contract award for district-wide insurance for the period of September 1, 2018 through August 31, 2019. Funding is provided by the Insurance Property account. Resource Person: Josette Shaughnessy Agenda Regular July 30, 2018 Page 6 era era y j ert Jr. , gg 4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria Motion 4.3 Consideration and deliberation on the approval of Exhibit 4.3 Second contract awards for catering services for large district- Ayes Pages 53 - 56 Nays wide events in an estimated annual aggregate amount Abstain not to exceed $200,000. Note: To approve contract awards to provide administrative and instructional departments with the ability to utilize on-site catering services for large district- wide events on an as-needed basis. Funding is provided by each individual College department’s budget. Resource Person: Josette Shaughnessy Motion 4.4 Consideration and deliberation on the approval to Exhibit 4.4 Second award contracts for advertising to various radio stations Ayes Pages 57 - 66 Nays for fiscal year 2018-19 in an annual aggregate amount Abstain not to exceed $200,000. Note: To award contracts for College advertising to various radio broadcasters for fiscal year 2018-19. Funding is provided by the Marketing & Community Relations budget and other College departments. Resource Person: Keri Moe Agenda Regular July 30, 2018 Page 7 era era y j ert Jr. , gg 4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria Motion 4.5 Consideration and deliberation on the approval to Exhibit 4.5 Second renew the Microsoft® Campus Agreement for Ayes Page 67 Nays Microsoft® Academic Licensing from SHI Government Abstain Solutions, Inc. in the amount of $199,531. Note: To approve a one-year license for Microsoft software which provides updates and upgrades, support resources and tools, and E-Learning courses. Funding is provided by the Integrated Technology Committee Fund and the Software Maintenance budget. Resource Person: Jenny Girón Motion 4.6 Consideration and deliberation on the approval to Exhibit 4.6 Second award contracts for advertising to various TV stations Ayes Pages 68 - 79 Nays for fiscal year 2018-19 in an annual aggregate amount Abstain not to exceed $180,000. Note: To request approval to award contracts for College advertising to various TV stations for fiscal year 2018-19. Funding is provided by the Marketing & Community Relations budget and other College departments. Resource Person: Keri Moe Agenda Regular July 30, 2018 Page 8 era era y j ert Jr. , gg 4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria Motion 4.7 Consideration and deliberation on the approval of Exhibit 4.7 Second expenditures for district-wide advertising services with Ayes Pages 80 - 86 Nays several publication vendors for fiscal year 2018-19 in an Abstain annual aggregate amount not to exceed $150,000. Note: To approve expenditures for district-wide advertising services with several publication vendors for fiscal year 2018-19. The Human Resources, Purchasing & Contract Management, and Marketing & Community Relations departments require advertising services for the recruitment of faculty and staff, procurement of goods and services, and student registration.
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