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Home , Americas High School, Clint High School, El Paso Museum of Art, Fort Bliss, KYSE

MEETING

PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

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gg ADMINISTRATIVE SERVICE CENTER 9050 Viscount Blvd. Board of Trustees Room - #A200 El Paso, Texas 79925

DATE: July 30, 2018 5:30 p.m. Mr. Art Fierro Dr. Carmen Olivas Graham Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E.

1.0 GENERAL FUNCTIONS

1.1 Call to Order

Present 1.2 Roll Call Not Present

1.3 The Board of Trustees may conduct an executive or closed session pursuant to Chapter 551 of the Texas Government Code for one or more of the following reasons:

(1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session.

Motion 1.4 Approval of Minutes Exhibit 1.4 Second

Ayes March 29, 2018 Regular Meeting Pages 1-18 Nays Abstain The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes.

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Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria

1.5 Welcome to Guests and Staff Members

1.6 Open Forum

The El Paso Community College By-laws limit individual presentations for any individual to three minutes – Section 1.5031.

1.7 Presentations by Individuals, Groups, and Organizations:

1.7.1 Dr. William Serrata, (College President) will recognize individuals who have retired from the College District.

1.7.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association.

1.8 Communications – NONE

Agenda Regular July 30, 2018 Page 2

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1.9 Board of Trustees Business

Motion 1.9.1 The Board of Trustees will deliberate on transferring No Exhibit Second the scholarship fund raised for Dr. Ernst Roberts’

Ayes endowment to the EPCC Foundation at the request of Nays Abstain Laurel Roberts. The usage of the funds shall be restricted as directed by the Board of Trustees.

Motion 1.9.2 The Board of Trustees will hear the Appeal No Exhibit Second Presentation of Mr. Victor Perez. Ayes Nays Abstain

1.10 Board Reports

1.10.1 Treasurer’s Report Exhibit 1.10.1

June 30, 2018 Pages 19 - 45

No action is necessary.

1.10.2 President’s Report

1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College.

Agenda Regular July 30, 2018 Page 3

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Motion 1.11 Consent Docket Second Ayes Nays Abstain

Motion 2.0 ADMINISTRATION - NONE Second

Ayes Nays Abstain

Agenda Regular July 30, 2018 Page 4

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3.0 PERSONNEL Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria

Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second

Ayes Pages 46 - 48 Nays Abstain

Motion 3.2 Full-Time Externally-Funded Actions Exhibit 3.2 Second

Ayes Page 49 Nays Abstain

Motion 3.3 Consideration and deliberation on the salary increases for No Exhibit Second the College employees for the 2018-19 fiscal year.

Ayes Nays Abstain

Motion 3.4 Information Items - No action required Exhibit 3.4 Second

Ayes Page 50 Nays Abstain

Agenda Regular July 30, 2018 Page 5

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4.0 FINANCIAL SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria

Motion 4.1 Consideration and deliberation on the approval of Exhibit 4.1 Second contracts with several purchasing cooperative-awarded

Ayes Page 51 Nays vendors for the district-wide purchase of office products Abstain in an estimated annual aggregate amount not to exceed $850,000.

Note: To request approval of contracts for the period of September 1, 2018 – August 31, 2019. Funding is provided by each individual College department’s budget.

Resource Person: Josette Shaughnessy

Motion 4.2 Consideration and deliberation on the approval of a Exhibit 4.2 Second contract award to USI Southwest, Inc. for commercial

Ayes Page 52 Nays property; educators’ legal liability; automobile; crime; Abstain and general, law enforcement, cyber security, and school crisis liability insurance in an amount not to exceed $564,268.

Note: To request approval of a one (1) year contract award for district-wide insurance for the period of September 1, 2018 through August 31, 2019. Funding is provided by the Insurance Property account.

Resource Person: Josette Shaughnessy

Agenda Regular July 30, 2018 Page 6

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Motion 4.3 Consideration and deliberation on the approval of Exhibit 4.3 Second contract awards for catering services for large district-

Ayes Pages 53 - 56 Nays wide events in an estimated annual aggregate amount Abstain not to exceed $200,000.

Note: To approve contract awards to provide administrative and instructional departments with the ability to utilize on-site catering services for large district- wide events on an as-needed basis. Funding is provided by each individual College department’s budget.

Resource Person: Josette Shaughnessy

Motion 4.4 Consideration and deliberation on the approval to Exhibit 4.4 Second award contracts for advertising to various radio stations

Ayes Pages 57 - 66 Nays for fiscal year 2018-19 in an annual aggregate amount Abstain not to exceed $200,000.

Note: To award contracts for College advertising to various radio broadcasters for fiscal year 2018-19. Funding is provided by the Marketing & Community Relations budget and other College departments.

Resource Person: Keri Moe

Agenda Regular July 30, 2018 Page 7

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Motion 4.5 Consideration and deliberation on the approval to Exhibit 4.5 Second renew the Microsoft® Campus Agreement for

Ayes Page 67 Nays Microsoft® Academic Licensing from SHI Government Abstain Solutions, Inc. in the amount of $199,531.

Note: To approve a one-year license for Microsoft software which provides updates and upgrades, support resources and tools, and E-Learning courses. Funding is provided by the Integrated Technology Committee Fund and the Software Maintenance budget.

Resource Person: Jenny Girón

Motion 4.6 Consideration and deliberation on the approval to Exhibit 4.6 Second award contracts for advertising to various TV stations

Ayes Pages 68 - 79 Nays for fiscal year 2018-19 in an annual aggregate amount Abstain not to exceed $180,000.

Note: To request approval to award contracts for College advertising to various TV stations for fiscal year 2018-19. Funding is provided by the Marketing & Community Relations budget and other College departments.

Resource Person: Keri Moe

Agenda Regular July 30, 2018 Page 8

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Motion 4.7 Consideration and deliberation on the approval of Exhibit 4.7 Second expenditures for district-wide advertising services with

Ayes Pages 80 - 86 Nays several publication vendors for fiscal year 2018-19 in an Abstain annual aggregate amount not to exceed $150,000.

Note: To approve expenditures for district-wide advertising services with several publication vendors for fiscal year 2018-19. The Human Resources, Purchasing & Contract Management, and Marketing & Community Relations departments require advertising services for the recruitment of faculty and staff, procurement of goods and services, and student registration. Funding is provided by each individual departmental budget.

Resource Person: Keri Moe

Motion 4.8 Consideration and deliberation on the approval to Exhibit 4.8 Second award a contract for outdoor advertising for fiscal year

Ayes Pages 87 - 92 Nays 2018-19 in an annual aggregate amount not to exceed Abstain $100,000.

Note: To approve a contract for outdoor advertising to Clear Channel Outdoor for outdoor advertising through billboards and a network of twelve (12) digital boards throughout the city, which includes two (2) locations on Interstate 10. Funding is provided by the Marketing & Community Relations budget and other College departments.

Resource Person: Keri Moe

Agenda Regular July 30, 2018 Page 9

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Motion 4.9 Consideration and deliberation on the approval of a Exhibit 4.9 Second contract extension with PeopleAdmin, Inc. to continue

Ayes Page 93 Nays to provide an online recruitment, applicant tracking and Abstain performance management web-based software solution in the amount of $92,446.

Note: To extend the contract with PeopleAdmin, Inc., the College’s current online recruitment, applicant tracking and performance management system, to ensure a smooth transition to the new NEOGOV product. Funding is provided by the Information Technology Software Maintenance account.

Resource Persons: Josette Shaughnessy Jenny Girón

Agenda Regular July 30, 2018 Page 10

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5.0 PHYSICAL FACILITIES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria

Motion 5.1 Consideration and deliberation on the approval to Exhibit 5.1 Second award a contract to Medlock Commercial Contractors,

Ayes Pages 94 - 97 Nays LLC for the arts studio and science learning area Abstain renovation at the Transmountain Campus in an amount not to exceed $1,131,185.

Note: To award a contract for the renovation of 8,728 square feet that formerly housed the Culinary Arts Program and the Heating, Ventilation and Air Conditioning (HVAC) Program into a modern, fully-functional art classroom and studio, science prep room along with science and writing laboratories, and faculty offices. Funding is provided by the TM HVAC Area Renovation budget.

Resource Person: Josette Shaughnessy

Agenda Regular July 30, 2018 Page 11

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6.0 CURRICULUM AND INSTRUCTION Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria

Motion 6.1 Consideration and deliberation on the approval of contract Exhibit 6.1 Second renewals for access to online databases for the EPCC

Ayes libraries in an annual aggregate amount not to exceed Pages 98 - 103 Nays Abstain $178,600.

Note: To request approval to renew contracts with online database vendors for the EPCC libraries for the 2018-19 academic year. Funding is provided by the District-wide Library Databases budget.

Resource Person: Steven Smith

Motion 6.2 Consideration and deliberation on the approval of a new Exhibit 6.2 Second contract with GOBI® Library Solutions from EBSCO to

Ayes purchase books and digital material in an amount not to Pages 104 - 107 Nays Abstain exceed $149,387.

Note: To request approval to purchase library materials for the EPCC libraries. Funding is provided by all five campus library budgets.

Resource Person: Steven Smith

Agenda Regular July 30, 2018 Page 12

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Motion 6.3 Consideration and deliberation on the approval to purchase Exhibit 6.3 Second a Thermo Fisher Scientific™ ISQ 7000 GC-MS system

Ayes from Fisher Scientific Company, LLC in the amount of Pages 108 - 111 Nays Abstain $75,005.

Note: To request approval to purchase a Trace 1310 ISQ 7000 Gas Chromatograph to be utilized in Course-based Undergraduate Research Experience (CURE) investigative projects done by students enrolled in organic chemistry classes. Funding is provided by the RISE grant.

Resource Person: Steven Smith

Motion 6.4 Consideration and deliberation on the acceptance of the Exhibit 6.4 Second High School Equivalency grant award from the U.S.

Ayes Department of Education in the amount of $475,000. Page 112 Nays Abstain Note: To request approval to accept a grant award to develop and implement a comprehensive adult education program that will provide GED preparation to no less than 100 qualifying migrant workers and family members. The grant will also provide health education and other support services.

Resource Person: Steven Smith

Agenda Regular July 30, 2018 Page 13

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Motion 6.5 Consideration and deliberation on the acceptance of a grant Exhibit 6.5 Second award from the U.S. Department of Education College

Ayes Assistance Migrant Program (CAMP) to the El Paso Page 113 Nays Abstain Community College Education Program in the amount of $267,516.

Note: To request approval to accept a grant award to develop and implement a comprehensive transition to a college program to serve at least forty (40) qualifying migrant students.

Resource Person: Steven Smith

Motion 6.6 Consideration and deliberation on the approval of the Exhibit 6.6 Second amended and restated Cotton Valley Early College High

Ayes School Interlocal Agreement. Page 114 Nays Abstain Note: To request approval for the amended and restated Interlocal Agreement between the EPCC and Fabens ISD which contains important updates from the Texas Education Agency (TEA), Southern Association of Colleges and Schools Commission on Colleges, and both Districts. This agreement is a requirement from the TEA in order to maintain Early College High School designation.

Resource Person: Steven Smith

Agenda Regular July 30, 2018 Page 14

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Motion 6.7 Consideration and deliberation on the approval of the Exhibit 6.7 Second amended and restated Mission Early College High School

Ayes Interlocal Agreement. Page 115 Nays Abstain Note: To request approval for the amended and restated Interlocal Agreement between the EPCC and Socorro ISD which contains important updates from the Texas Education Agency (TEA), Southern Association of Colleges and Schools Commission on Colleges, and both Districts. This agreement is a requirement from the TEA in order to maintain Early College High School designation.

Resource Person: Steven Smith

Motion 6.8 Consideration and deliberation on the approval of the Exhibit 6.8 Second amended and restated Socorro Early College High School

Ayes Interlocal Agreement. Page 116 Nays Abstain Note: To request approval for the amended and restated Interlocal Agreement between the EPCC and Socorro ISD which contains important updates from the Texas Education Agency (TEA), Southern Association of Colleges and Schools Commission on Colleges, and both Districts. This agreement is a requirement from the TEA in order to maintain Early College High School designation.

Resource Person: Steven Smith

Agenda Regular July 30, 2018 Page 15

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7.0 STUDENT SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria

Motion 7.1 Consideration and deliberation on the approval of a Exhibit 7.1 Second contract award with The College Board to support required

Ayes academic assessment testing of students in an amount not to Pages 117 - 119 Nays Abstain exceed $120,000.

Note: To approve a contract award for fiscal year 2018-19 to purchase test materials used for academic assessments of students in reading, writing, and math skill areas. Funding is provided by the Alternative Testing/ACCUPLACER budget.

Resource Person: Kenneth Gonzalez

Motion 7.2 Consideration and deliberation on the approval of lease Exhibit 7.2 Second contracts with The Phoenix of El Paso for rental of

Ayes apartments for the Intercollegiate Athletics Department in Page 120 Nays Abstain an amount not to exceed $70,000.

Note: To provide housing (to include monthly rent, water, and gas) for baseball, softball and cross country student-athletes for the 2018-19 fiscal year. Funding is provided by the Baseball, Softball and Cross Country accounts.

Resource Person: Kenneth Gonzalez

Agenda Regular July 30, 2018 Page 16

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8.0 COMMUNITY SERVICES Mrs. Belen B. Robles Robles B. Mrs. Belen Solis Ms. Selena N. Uxer Mr. John E. Mr. Art Fierro Mr. Art Fierro Olivas Graham Dr. Carmen Ha J. Mr. Brian Consent Docket Ms. Bonnie Soria Na Ms. Bonnie Soria

Motion 8.1 Community Services - NONE Second

Ayes Nays Abstain

Motion 9.0 UNFINISHED BUSINESS Second

Ayes Nays Abstain

Motion 10.0 ADJOURNMENT Second Ayes Nays Abstain

Agenda Regular July 30, 2018 Page 17 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 46 Exhibit 3.1 Full-Time Institutionally-Funded Actions Attel, Carol Herrera, Velma Senior Administrative Associate Academic Advisor Classified Staff Professional Support Senior Adult Program Counseling 08/01/18 – 08/31/18 08/01/18 – 08/31/18 Grade F Grade C Transfer Competitive Appointment (New Position)

Carrick, Tina Kaough, Mary Instructor Instructor Faculty Faculty Geology Nursing Temporary (Lecturer) Status Tenure Track* 08/20/18 – 05/18/19 08/20/18 – 05/18/19 Grade H/4 Grade C/5 Competitive Appointment Competitive Appointment (Replacement Action) (New Position)

Elliott, Robert Lopez, Elva Interim Director, Grants Management Instructor Administrator Faculty Grants Management Nursing Temporary Status Tenure Track* 08/01/18 – 08/31/18 08/20/18 – 05/18/19 Grade C Grade C/5 Noncompetitive Appointment Competitive Appointment (Replacement Action) (New Position)

Fierro, Ryann Morales, Adrian Instructor Librarian Faculty Faculty Nursing Library Tenure Track* Tenure Track* 08/20/18 – 05/18/19 08/20/18 – 05/18/19 Grade C/1 Grade E/2 Competitive Appointment Competitive Appointment (Replacement Action) (New Position)

(Exhibit 3.1.1) 07/30/18 47 Exhibit 3.1 Full-Time Institutionally-Funded Actions Munoz, Josue Valdivia, Rogelio Instructor Shipping and Receiving Clerk Faculty Classified Staff Architecture Distributional Services Temporary (Lecturer) Status 08/01/18 – 08/31/18 08/20/18 – 05/18/19 Grade C Grade C/3 Competitive Appointment Competitive Appointment (Replacement Action) (Replacement Action)

Myers, Clark Vasquez, Edmundo Instructor Database Administrator Faculty Professional Support Architecture Software Applications and Analytics Tenure Track* 08/01/18 – 08/31/18 08/20/18 – 05/18/19 Grade J Grade C/2 Temporary Increase in Responsibilities (10%) Competitive Appointment (Replacement Action)

Patino, Angelique Webb, Kristin Center for Students with Disabilities Campus Instructor Coordinator Faculty Professional Support Nursing Center for Students with Disabilities Tenure Track* 08/01/18 – 08/31/18 08/20/18 – 05/18/19 Grade C Grade C/5 Competitive Appointment Competitive Appointment (Replacement Action) (Replacement Action)

Perales, Jeremy *Tenure Track faculty members serve a Instructor period of five years in a faculty Faculty probationary status prior to being Kinesiology granted tenure status by the Board of Tenure Track* Trustees. 08/20/18 – 05/18/19 Grade C/1 Competitive Appointment (Replacement Action)

(Exhibit 3.1.2) 07/30/18 48 Exhibit 3.1 Full-Time Institutionally-Funded Actions

The following full-time, temporary Instructors (Lecturers) are extended for the period of 08/20/18 – 05/18/19.

NAME DISCIPLINE GRADE

Bustamante, Angel Fire Technology B Campbell, Sandra Accounting D Clark, Marcia Speech C James, Brenda Social Work C Lechuga, Fernando Music C Pagano, Dominic Theater B

(Exhibit 3.1.3) 07/30/18 49 Exhibit 3.2 Full-Time Externally-Funded Actions Alcala, Socorro Simons, Hercilia Popular Education Lead Facilitator Popular Education Lead Facilitator Classified Staff Classified Staff Community Education Program Community Education Program D.O.E. H.E.P. 2017-2018 D.O.E. H.E.P. 2017-2018 Temporary Status Temporary Status 07/01/18 – 08/31/18 07/01/18 – 08/31/18 Grade E Grade E Extension of Appointment Extension of Appointment

Castillo, Maria Administrative Office Assistant Classified Staff Community Education Program D.O.E. H.E.P. 2017-2018 Temporary Status 07/01/18 – 08/31/18 Grade C Extension of Appointment

Dominguez, Leticia Manager, College Assistance Migrant Program Professional Support Community Education Program College Assistance Migrant Program Temporary Status 07/01/18 – 08/31/18 Grade D Extension of Appointment

Rodriguez, Maria Popular Education Lead Facilitator Classified Staff Community Education Program D.O.E. H.E.P. 2017-2018 Temporary Status 07/01/18 – 08/31/18 Grade E Extension of Appointment

(Exhibit 3.2.1) 07/30/18 50 Exhibit 3.4 Information Items (No Action Required)

Resignations: Retirements:

Pham, Anhoa Dunn, Irene Lab Assistant III Instructor Mathematics Nursing 07/06/18 06/30/18

Chavez, Miguel Gil, Maria Peace Officer I Manager, Student Services Police Department Admissions & Registrar 06/29/18 04/30/18

Jaurrieta, Laura Manager, Community Education Program Community Education Program 07/31/18

Lawrence, Alfred Director, Grants Management Grants Management 06/30/18

(Exhibit 3.4.1) 07/30/18 51

FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of Amount contracts with several purchasing cooperative- Not to Exceed: awarded vendors for the district-wide purchase of $850,000 office products. (Estimated annual aggregate)

Requestor: Ruben Gallardo Area Responsible: Purchasing & Contract Management

Resource Persons: Josette Shaughnessy, Ruben Gallardo

Purpose: Approval of contracts with various vendors as district-wide suppliers of office products for the period of September 1, 2018 – August 31, 2019.

Explanation: The District uses office supplies and products (i.e., pens, writing pads, toner, etc.) in the course of normal operations.

Purchase orders are placed on-line and departments receive next day delivery to 170 district- wide locations. This program reduces the number of paper-generated purchase orders and minimizes the use of District resources for the ordering and delivery of these products. Approval of this item would allow this method of procuring office products to continue.

Purchases conducted through these purchasing cooperatives are in compliance with Texas Education Code 44.031 (a) (4); and the provisions of Texas Government Code, Chapter 791 – Interlocal Cooperation Contacts. Each of these contracts is competitively awarded.

Awarded vendors:

National IPA 13-23R Region 19 #15-7116 Region 19 #15-7116 Office Depot Pencil Cup Office Products Inc. El Paso Office Products Business Services Division 1701 Texas Ave. 1550 Lionel 1313 George Dieter Dr., Ste. B El Paso, TX 79901 El Paso, TX 79936 El Paso, TX 79936

The District reserves the right to purchase office products from any competitively-awarded proposal. There is no guarantee of any level of business to any vendor.

Funding is provided by each individual College department’s budget.

Recommendation: Approval by the Board of Trustees.

Vendors: Various - see above.

(Exhibit 4.1.1) 07/30/18 52

FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of a contract award to USI Southwest, Inc. for commercial Amount property; educators’ legal liability; automobile; crime; and Not to Exceed: general, law enforcement, cyber security, and school crisis $564,268 liability insurance.

Requestor: Ruben Gallardo Area Responsible: Purchasing & Contract Management

Resource Persons: Josette Shaughnessy, Ruben Gallardo

Purpose: Approval of a one (1) year contract award for district-wide insurance for the period September 1, 2018 through August 31, 2019.

Explanation: Approval of this item will continue to provide insurance coverage district-wide. Chapter 791 of the Texas Government Code allows for certain Interlocal agreements, including those for certain insurance coverage and reinsurance of such coverage. The District entered into an Interlocal Agreement with the Texas Public Entity Group with the approval of the Board of Trustees on September 9, 2009. The property, automobile, and crime coverage would be provided by Travelers Insurance through this Interlocal agreement. On July 14, 2017, the District issued Request for Proposals RFP #17-021 for educators’ legal liability and general, law enforcement, cyber security and school crisis liability insurance. The Board approved a contract through this process on August 23, 2017. Through this process, Travelers Insurance would provide general liability and cyber liability insurance; Stratford Insurance would provide educators’ legal liability insurance, and XL Specialty Crisis Management would provide school crisis liability insurance. The Interlocal Agreement and RFP #17-021, both mentioned above, allow for the contracting of these services based on Texas Government Code 791 and Education Code 44.031, respectively. All of these would be one (1) year policies.

Travelers Insurance (property, automobile, and crime insurance through the $356,899 Interlocal Agreement; and general, cyber, and law enforcement liability

insurance through RFP #17-021) 148,213 Stratford Insurance (educators’ legal liability insurance through RFP #17-021) XL Specialty Crisis Management (school crisis liability insurance through RFP #17-021) 7,859 Total Premium $512,971 Contingency (up to 10%) 51,297 Total Amount Requested $564,268

Since the new building additions at Transmountain, Valle Verde (Transportation Training Center only) and Northwest Campuses are expected to be completed during the policy period, in addition to the aforementioned premium, this item includes an additional up to 10% for the additional premiums to be due upon the completion of those buildings.

Funding is provided by the Insurance Property account.

Recommendation: Approval by the Board of Trustees.

Vendor: USI Southwest, Inc. 2505 E. Missouri El Paso, TX 79903

(Exhibit 4.2.1) 07/30/18 53

FINANCIAL SERVICES ABSTRACT

Amount Item(s) to be Considered: Consideration and deliberation on the approval of Not to Exceed: contract awards for catering services for large $200,000 district-wide events. (Estimated annual aggregate)

Requestor: Ruben Gallardo Area Responsible: Purchasing & Contract Management

Resource Persons: Josette Shaughnessy, Ruben Gallardo

Purpose: To approve contract awards to provide administrative and instructional departments with the ability to utilize on-site catering services for large district-wide events on an as-needed basis. The aggregate annual amount spent on on-site catering services requires that this commodity be competitively procured, as per the provisions of Texas Education Code 44.031.

Explanation: The services of the vendors awarded through Request for Proposals (RFP) #18-023, will be procured on an as-needed basis. Purchases will be made in the District’s best interest. Award of this competitive solicitation for college events will be for an initial term of one (1) year, with an option to renew on an annual basis for four (4) additional years, upon satisfactory vendor performance and administrative approval, for a potential maximum contract term of five (5) years.

Funding is provided by each individual College department’s budget.

Awarded vendors:

AJ Martinez, LLC Coastal Deli, Inc H0360D, LLC d/b/a Chick-fil-A d/b/a Jason’s Deli. d/b/a Pot au feu 8401 Gateway Blvd. W, Ste. M-5 6000 S. Staples, Ste. 300 307 E. Franklin Ave. El Paso, TX 79925 Corpus Christi, TX 78413 El Paso, TX 79901

Indian Cliffs Ranch, Inc. IRBER Industries, Inc. Super Chef Inc. 3450 S. Fabens Carlsbad Rd. d/b/a Honey Baked Ham of El 1475 George Dieter, Ste. L-2 Fabens, TX 79838 Paso El Paso, TX 79936 6600 N. Mesa Street, Ste. #304 El Paso, TX 79912 W.R.T., Inc. d/b/a La Morena Restaurant & Cantina 6516 N. Mesa El Paso, TX 79912

Recommendation: Approval by the Board of Trustees.

Vendors: Various – see above.

(Exhibit 4.3.1) 07/30/18 54

EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

CATERING SERVICES FOR LARGE DISTRICT-WIDE EVENTS

RFP #18-023

ANALYSIS

The services procured through this Request for Proposals (RFP) process will be utilized by El Paso County Community College District.

Requests for Proposals were advertised for two (2) consecutive weeks in the local newspaper, the El Paso Times. All such solicitations are also posted on the Purchasing & Contract Management Department’s page of the EPCC website. Additionally, eighty-one (81) local vendors were contacted by telephone and encouraged to respond to the solicitation. Proposal packets were issued by the District to thirty four (34) entities. Proposals received are indicated on the RFP tabulation.

Proposers’ previous experience was reviewed, when available, on the proposals received. References from the vendors who submitted proposals were checked. It is the recommendation of the “RFP Analysis Committee” (Ana Resendez, Richard Webb, Olga Chavez, Lydia Tena, and Blayne Primozich) to award the following vendors, in order to provide options to College departments and ensure vendor availability through multiple awards:

AJMartinez, LLC d/b/a Chick-fil-A Coastal Deli, Inc d/b/a Jason’s H0360D, LLC d/b/a Pot au 8401 Gateway Blvd. West Ste M-5 Deli 6000 S. Staples, Suite 300 feu 307 E. Franklin Ave El Paso, TX 79925 Corpus Christi, TX 78413 El Paso, TX 79901

Indian Cliffs Ranch, Inc IRBER Industries, Inc. d/b/a Super Chef Inc 3450 S. Fabens Carlsbad Rd. Honey Baked Ham of El Paso 1475 George Dieter Ste L-2 Fabens, TX 79838 6600 North Mesa Street, Suite El Paso TX 79936 #304 W.R.T., INC. d/b/a La Morena Restaurant & Cantina 6516 N. Mesa El Paso, TX 79912

The term of this award shall be for an initial term of one (1) year, with an option to renew, on an annual basis, for an additional four (4) years, upon satisfactory vendor performance and administrative approval, for a potential maximum contract term of five (5) years.

(Exhibit 4.3.2) 07/30/18 RFP #18-023 CATERING SERVICES FOR LARGE DISTRICT-WIDE EVENTS IRBER W.R.T., Inc. AJMartinez, Coastal Deli, H0360D, LLC Industries, Inc. d/b/a La Catering Famous Dave's Indian Cliffs Quintero Meat Smokey's Pit Super Chef Vendor LLC d/b/a Inc d/b/a d/b/a Pot au d/b/a Honey Subway Morena Solutions, Inc. BBQ Ranch, Inc. Co./Catering Stop Inc. Chick-fil-A Jason's Deli feu Baked Ham of Restaurant & El Paso Cantina Respondents shall:

The District requests two (2) complete identical proposal response Provided one packets of which one (1) must be an original with all the requested Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided (1) copy information, documentation, forms, etc. in each packet.

Provide Menus: Provide a menu or menus of complete meals or portions of meals, with any applicable options, in any or all of the following categories: breakfast, lunch, dinner, beverages, desserts, snacks, etc. When possible, provide a minimum of three (3) food Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided selections for each meal type submitted (i.e. three menu options for breakfast, three menu options for lunch, and three menu options for dinner).

Provide Prices: Provide prices for all individual menu options submitted. Cost will be per person and shall include all applicable charges required to provide food services as required for the event (examples include tablecloths, napkins, tableware, etc.). Awarded respondent(s) must provide all required equipment and supplies for Provided range Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided all events, including table decorations when the service calls for it of pricing (i.e. sit-down or formal sit-down service). All pricing provided in response to RFP #18-023 must include gratuity, if applicable. The District will not pay a gratuity at the time individual services are provided.

(Exhibit 4.3.3) Provide Sample Order Form (if applicable only): A sample Instructed to “catering services request order form” should be included and Mobile app and Contact info on Phone # of sales Email/phone # Instructed to Phone55 # and Provided Provided Phone/email Provided consult Provided attached. If form is not used by respondent, please state this in your website cover letter counselor on menu call address sandwich artist proposal response.

Provide Food Licenses/Permits: Respondent shall provide copy of or evidence of all required state and city licenses, certificates, and/or Partially Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided permits with proposal response (i.e. Certified Food Manager Provided License, Food Handler’s License, Establishment Permit, etc.).

Provide Proof of Insurance: The awarded respondent(s) shall comply with the insurance requirements in the “General Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Conditions”, item #13. Respondent shall provide and attach proof of current insurance coverage with the proposal response.

Provide Names of Three (3) References: Using Attachment A, respondents shall provide the names of three (3) references where it has provided similar services as requested in this solicitation. Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided References must include the name of the company/entity, contact person, present address, email address, and phone number. References will be checked by the District prior to the evaluation.

Respondents shall provide evidence that they are an established food services provider with at least three (3) years of experience in Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided providing services to large venues. 07/30/18 Acknowledged Acknowledged Addendum #1, Addendum #1, Acknowledged Acknowledged Vendor acknowledged Addenda #1 and #2. Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged but also Acknowledged Acknowledged but also Addendum #1 Addendum #1 downloaded downloaded Addendum #2 Addendum #2 Family code form Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Felony conviction form Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Conflict of interest form Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided Provided May 23, 2018 RFP #18-023 CATERING SERVICES FOR LARGE DISTRICT-WIDE EVENTS IRBER W.R.T., Inc. AJMartinez, Industries, Inc. Maximum Catering Coastal Deli, Inc Famous Dave's H0360D, LLC Indian Cliffs Quintero Meat Smokey's Pit d/b/a La Morena Evaluation Criteria Ratings Key Factor LLC d/b/a Chick- d/b/a Honey Subway Super Chef Inc. Points Solutions, Inc. d/b/a Jason's Deli BBQ d/b/a Pot au feu Ranch, Inc. Co./Catering Stop Restaurant & fil-A Baked Ham of El Cantina Paso 0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory 1. The purchase price 2 = Below average 4 15.20 12.80 14.40 10.40 12.80 9.60 14.40 8.80 12.00 12.80 14.40 12.80 20 (20 pts.) 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information 2. The reputation of the vendor and of the vendor's 1 = Unsatisfactory goods or services 2 = Below average 3 10.20 7.20 11.40 9.00 9.60 12.60 10.80 6.60 7.20 8.40 10.20 12.00 15 (15 pts.) 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory 3. The quality of the vendor's goods or services 2 = Below average 4 14.40 11.20 15.20 13.60 15.20 16.00 13.60 10.60 9.60 10.40 12.80 12.00 20 (20 pts.) 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information 4. The extent to which the vendor's goods or services 1 = Unsatisfactory meet the District's needs 2 = Below average 4 12.80 12.00 16.00 9.60 14.40 12.00 12.80 12.00 9.60 12.00 12.00 12.80 20 (20 pts.) 3 = Average 4 = Above average 5 = Superior

(Exhibit 4.3.4) 0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory 56 5. The vendor's past relationship with the District 2 = Below average 0.6 1.68 1.32 2.16 0.00 0.00 2.04 2.16 0.00 1.32 1.68 2.28 0.00 3 (3 pts.) 3 = Average 4 = Above average 5 = Superior

6. The impact on the ability of the District to comply with laws and rules relating to Historically 0 = No 1 0.00 1.00 0.00 0.00 1.00 0.00 0.00 1.00 0.00 0.00 1.00 1.00 1 Underutilized Businesses 1 = Yes (1 pt.)

0 = Unable to evaluate due to inadequate or missing information 7. The total long term cost to the District to acquire 1 = Unsatisfactory the vendor's goods or services 2 = Below average 2 6.40 5.60 6.80 5.20 6.00 5.20 6.40 5.20 5.60 6.40 6.80 7.60 10 (10 pts.) 3 = Average 4 = Above average 5 = Superior

8. For a contract for goods and services, other than goods and services related to telecommunication and information services, building construction and maintenance, or instructional materials, whether the 0 = No vendor or the vendor’s ultimate parent company or 1 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1 1 = Yes majority owner: (A) has its principal place of business in this state; or (B) employs at least 500 persons in this state (1 pt.)

0 = Unable to evaluate due to inadequate or missing information 9. Any other relevant factor specifically listed in the 1 = Unsatisfactory request for bids, proposals, or qualifications. 2 = Below average 2 6.80 5.60 7.20 5.60 6.00 5.60 6.00 4.80 5.20 6.00 6.00 5.60 10 (10 pts.) 3 = Average 07/30/18 4 = Above average 5 = Superior TOTALS: Composite scores calculated to the nearest hundredth. 68.48 57.72 74.16 54.40 66.00 64.04 67.16 50.00 51.52 58.68 66.48 64.80 100 Recommend Recommend Recommend Recommend Recommend Recommend Recommend Comments: award award award award award award award Scope of Work as per the Specifications in RFP #18-023 Catering Services for Large District-wide Events

The El Paso County Community College District (“District”) ," is seeking proposals for catering services for large district-wide events. 57

FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award contracts for advertising to various radio $200,000 stations for fiscal year 2018-2019. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Keri Moe, Joyce Cordell

Purpose: Approval to award contracts for College advertising to various radio stations for fiscal year 2018-2019.

Explanation: Radio stations define their audience by age, gender, income, and education in creating the station’s format. The radio station formats appeal to EPCC’s targeted audience. The Marketing & Community Relations Department asks for flexibility in choosing to advertise on smaller stations in addition to the ones listed below:

Formats of El Paso Radio Stations

KLAQ 95.5 (Album Oriented Rock) KYSE 94.7 (Norteña, Grupera) KSII 93.1 (Hot Contemporary Adult) KOFX 92.3 (Classic Hits) KROD 600 AM (Sports Talk Radio) XHTO 104.3 (Contemporary Hits) KPRR 102.1 (Contemporary Hit Rhythmic) XHEM 103.5 (Mexican Regional) KTSM 99.9 (Soft Adult Contemporary) XHIM 105.1 (Spanish Contemporary KHEY 96.3 (Country) Hits) KINT 93.9 (Regional/Contemporary) KBNA 97.5 (Spanish Regional) XHPX 98.3 (Spanish Contemporary Hits)

The radio stations listed below are sole source providers due to individual proprietary broadcasting rights. Sole source letters follow this item.

Funding is provided by the Marketing & Community Relations budget and other College departments.

Recommendation: Approval by the Board of Trustees.

Vendors: Townsquare Media, LLC iHeartMEDIA 4180 N. Mesa 4045 N. Mesa El Paso, TX 79902 El Paso, TX 79902 KLAQ KSII KPRR KTSM KHEY KROD (600 ESPN) Date: 09/01/18 Entravision Communications MVS/EXA Radio 5426 N. Mesa 5862 Cromo Account: 11000-14001

El Paso, TX 79912 Suite 151 Budget: $ 282,012 KINT KYSE El Paso, TX 79912 KOFX XHPX Expenditures to date: -0- Southern Radio/Grupo Radio Centro 2100 Trawood Balance: $ 282,012 El Paso, TX 79935 XHTO XHEM KBNA XHIM

(Exhibit 4.4.1) 07/30/18 58

MEMORANDUM

TO: Ruben Gallardo, Director, Purchasing & Contract Management FROM: oyce Cordell, Director, Marketing & Community Relation � �� THROUGH: weri Moe, AVP, External Relations, Communication, and Development DATE: June 27, 2018 SUBJECT: LOCAL RADIO STATIONS AS SOLE SOURCES

The purpose of this memo is to validate the reasons for using local radio stations as sole sources. Marketing & Community Relations Mission Topromote awareness and understanding of EPCC to a diverse audience.

Our Vision To ensure EPCC is recognized as an educational leader locally, regionally and nationally.

In supporting our mission and vision, advertising from various media outlets must be purchased on an annual basis. In a very competitive market, it is critical that EPCC is easily recognizable in the community through branding and various other marketing and advertising campaigns. Billboards is just one way of reaching EPCC's diverse audience.

Each local radio station has a unique format which reach a different demographic. Therefore, each radio format (ie. Classic Rock, Spanish Contemporary Hits, Country) target different audiences based on age or gender. Marketing looks at our target demographics age and how they choose to listen to their music (ie. radio, car, satellite, computer streaming). Based on this information EPCC advertises on each local station based specifically target our potential students whose ages range from 18-34 Our future enrollment numbers may be greatly affected if we ignore any one of these years old. audiences.

(Exhibit 4.4.2) 07/30/18 59

(Exhibit 4.4.3) 07/30/18 60

(Exhibit 4.4.4) 07/30/18 61

May 30, 2018 Purchasing Department El Paso Community College PO Box 20500 El Paso, Texas 79998

To Whom It May Concern:

iHeartMedia El Paso is El Paso Community College’s sole source, due to our proprietary rights and applicable justification related to the demographic reach of the radio cluster and broadcasting programming content. Historically, EPCC has relied on the iHeartMedia El Paso station cluster to provide advertising campaigns on our three different radio stations with three distinct formats which are as follows: • KPRR FM – Comprised of today’s contemporary rhythmic hits, Power 102.1 is formatted in a Contemporary Hit Rhythmic Radio (CHR) format, whose strength is reaching an audience of ages 18 to 34 and a general audience of people ages 12+. The station is ranked #1 in the Nielsen Rankings, reaching 172,800 listeners in the general audience of people ages 12+ demographic as well as the ages 18 to 34 demographic, reaching 85,000 weekly listeners.

• KHEY FM – The only country station in town, 96.3 KHEY Country’s format is exclusive to iHeartMedia in El Paso. The format is comprised of country hits from the 80s, 90s, and the new millennium. The Bobby Bones morning show has a strong millennial audience following. The station is ranked #6 in the Nielsen Rankings, reaching 94,500 weekly listeners 12+ and #4 in the ages 18 to 34 demographic, reaching 37,300 weekly listeners.

• KTSM FM – Sunny 99.9’s format is referred to as a Soft Adult Contemporary Radio Format (Mainstream AC) whose strength is reaching the ages 25 to 54 audience. The format is comprised of soft rock hits from the 80s, 90s, and the new millennium. The station is tied for second place in the Nielsen Rankings, reaching 142,200 people weekly in the general audience demographic of people 12+ and #6 in the ages 18 to 34 demographic, reaching 41,200 weekly listeners.

• Fort Bliss –iHeartMedia El Paso stations have consistently been ranked in the Fort Bliss Top 10. The top three iHeartMedia stations reach over 163,500 listeners collectively, in the El Paso Market every week. This level of cumulative reach is unsurpassed by any other single media company in the El Paso metro market. Moreover, the El Paso Community College population is more than likely ages 18-34 a top demographic for our stations. For any questions contact Director of Sales Flo Tole at (915)351-5457 or by email at [email protected]

Sincerely,

______Flo Tole - Thanks! Flo Tole- SVP Sales

(Exhibit 4.4.5) 07/30/18 62

(Exhibit 4.4.6) 07/30/18 63

(Exhibit 4.4.7) 07/30/18 64

07/30/18 (Exhibit 4.4.8) 65

(Exhibit 4.4.9) 07/30/18 66

(Exhibit 4.4.10) 07/30/18 67

FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of an annual renewal for Microsoft® Campus Agreement with SHI Amount: Government Solutions, Inc. for Microsoft® Academic $199,531 Licensing.

Requestor: Marco Fernandez Area Responsible: Information Technology Resource Persons: Jenny Girón, Marco Fernandez Purpose: The Microsoft® Campus Agreement is a subscription-licensing program specifically created to address the unique needs of a higher education institution and take advantage of the discounted pricing available. Software Assurance Membership is included in the agreement, which provides product updates and upgrades, support resources and tools, E-learning courses, and more. This license also supports the EPCC curriculum.

Products covered under this agreement include: Windows® Operating System, Office® Suite Professional, Visio® Professional, Office Project® Professional, Visual Studio® Professional, SharePoint® Portal Server, Power BI®, System Center Management Suite, SQL Server® and others.

Explanation: El Paso Community College District has moved to license current and future Microsoft® Products under the Microsoft® Campus Agreement. This license provides the following advantages to El Paso Community College:

1. Easy Compliance – All of our institutions’ computers and users are covered throughout the subscription term. EPCC uses Microsoft® products for both instructional and administrative use. 2. Low Administration – Subscription licensing eliminates the need to track licenses for individual campus agreement products on every

computer. Date: 07/09/2018 3. Current Technology – With subscription Licensing programs, users are licensed to run the Account: M91265-91265 most current version of Microsoft® Software Products. Budget: $1,178,649

4. Value Added – Students and employees can Expenditures purchase applications at a discounted price for to date: $1,005,591 personal use. Balance: $173,058 This purchase will be conducted through the State of Texas Department of Information Resources contract DIR TSO-4092, as allowed by Texas Education Code 44.031. All such contracts are competitively awarded. Date: 07/09/2018

Funding is provided by the Integrated Technology Account: 11000-75006 Committee Fund and the Software Maintenance budget. Budget: $1,492,693 Recommendation: Approval by the Board of Trustees. Expenditures Vendor: SHI Government Solutions, Inc. to date: $1,327,825 1301 South MoPac Expressway, Suite 375 Balance: $164,868 Austin, TX 78746

(Exhibit 4.5.1) 07/30/18 68

FINANCIAL SERVICES ABSTRACT

Amount Item(s) to be Considered: Consideration and deliberation on the approval to Not to Exceed: award contracts for advertising to various TV $180,000 stations for fiscal year 2018-19. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Keri Moe, Joyce Cordell

Purpose: Approval to award contracts for College advertising to various TV stations for fiscal year 2018-19.

Explanation: In supporting the District’s mission, it is critical that EPCC is easily recognized in the community as a top notch educational institution. Therefore, our message must be sent out through a multitude of media outlets in order to reach a broader target audience.

Each television affiliate is considered a sole source because each affiliate airs programming from different national broadcast companies. This allows them the diversity of programming for their varied audiences based on age, gender, ethnicity, and income. For example, some stations serve a Spanish speaking audience versus a younger audience versus a 30-plus male audience. Other factors such as income, educational level, or occupation come into play. The audience demographic varies for each media outlet. Future enrollment numbers at EPCC may be greatly affected by ignoring any of the targeted audiences.

The TV stations listed below are sole source providers due to individual proprietary broadcasting rights. Sole source letters follow this item.

Funding is provided by the Marketing & Community Relations budget and other College departments.

Recommendation: Approval by the Board of Trustees.

Vendors: KVIA/CW KTSM 4140 Rio Bravo 801 N. Oregon El Paso, TX 79902 El Paso, TX 79902

Date: 09/01/18 KFOX KTDO 200 S. Alto Mesa 10033 Carnegie Account: 11000-14001 El Paso, TX 79912 El Paso, TX 79925 Budget: $ 282,012

Entravision Communications Spectrum Reach Expenditures KINT/KTFN 1155 Westmoreland to date: -0-

5426 N. Mesa Suite 115 Balance: $ 282,012 El Paso, TX 79912 El Paso, TX 79925

(Exhibit 4.6.1) 07/30/18 69

(Exhibit 4.6.2) 07/30/18 70

The following local TV stations’ programming reflects the demographic that EPCC targets as its audience (ages 18‐34 years):

KVIA‐TV, Ch. 7‐ABC and CW affiliate programming includes but not limited to Good Morning America and Dancing with the Stars

KTSM‐TV, Ch. 9‐ NBC affiliate programming includes but not limited to Sunday Night Football and The Voice

KFOX‐TV, Ch. 14‐FOX affiliate programming includes but not limited to American Idol and Empire

Spectrum Reach programming includes but not limited to TNT, FX, MTV, A&E, Discovery, MTV, SYFY and VH1

KINT‐TV, Ch. 26‐Univision affiliate‐programming includes but not limited to El Gordo y La Flaca, Primer Impacto, Despierta El Paso

KTFN‐TV, Ch. 65‐Univision affiliate‐programming includes but not limited to Verdicto Final and El Capo2

KTDO‐TV, Ch. 48‐Telemundo affiliate‐programming includes but not limited to El Señor de los Cielos! and La Voz Kids

(Exhibit 4.6.3) 07/30/18 71

(Exhibit 4.6.4) 07/30/18 72

(Exhibit 4.6.5) 07/30/18 73

(Exhibit 4.6.6) 07/30/18 74

(Exhibit 4.6.7) 07/30/18 75

(Exhibit 4.6.8) 07/30/18 76

(Exhibit 4.6.9) 07/30/18 77

(Exhibit 4.6.10) 07/30/18 78

(Exhibit 4.6.11) 07/30/18 79

(Exhibit 4.6.12) 07/30/18 80

FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of Amount expenditures for district-wide advertising Not to Exceed: services with several publication vendors for $150,000 fiscal year 2018-2019. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Keri Moe, Joyce Cordell, Ruben Gallardo, Andrew Peña

Purpose: Approval of expenditures for district-wide advertising services with several publication vendors for fiscal year 2018-2019.

Explanation: The Human Resources, Purchasing & Contract Management, and Marketing & Community Relations Departments require advertising services for the recruitment of faculty and staff, procurement of goods and services, and student registration respectively from the following publication vendors. The publication vendors listed below are sole sources. They offer news to their unique demographic audiences. The Marketing & Community Relations Department can now choose to advertise by analyzing how certain audiences consume their news. The vendors listed below support the College’s mission and goals. The Marketing & Community Relations Department is asking the Board to allow flexibility to advertise in other smaller community publications, which are not named below, without spending over $10,000 per vendor, and on an as needed basis as determined by the Marketing Director. Advertising services will be provided for fiscal year 2018-2019 with a total annual aggregate amount not to exceed $150,000.

Sole source letters follow this item. Funding is provided by each individual departmental budget.

Recommendation: Approval by the Board of Trustees.

Vendors: El Paso Inc./El Paso Kids Inc. El Diario 120 Porfirio Diaz St. 1801 Texas Ave. El Paso, TX 79998-0500 El Paso, TX 79901 Laven Publishing Group Cristo Rey Communications Fort Bliss Bugle/Stars and Stripes El Paso Scene 5959 Gateway Blvd. West P.O. Box 13615 El Paso, TX 79925 El Paso, TX 79913 Marksman Media LLC Spotlight EP News 11385 James Watt Ste. B-12 El Paso, TX 79936

(Exhibit 4.7.1) 07/30/18 81

(Exhibit 4.7.2) 07/30/18 82

(Exhibit 4.7.3) 07/30/18 83

(Exhibit 4.7.4) 07/30/18 84

7717 Lockheed Drive, Ste. A El Paso, TX 79925

(915) 772-0934 Fax (915) 772-1594 LAVEN [email protected] PUBLISHING GROUP www.lavenpublishing.com

05.29.18

El Paso Community College 9050 Viscount Blvd. A 100 El Paso, TX 79925

RE: Fort Bliss publication advertising sole source

Laven Publishing Group has been the proud publisher for Fort Bliss for more than 31 years. We publish and sell advertising for the Fort Bliss newspaper, the Fort Bliss Bugle, the Fort Bliss Map and Directory and the US edition of the Stars & Stripes newspaper.

We are the only authorized seller of advertising space in these o cial Fort Bliss publications.

a n k y o u .

Susan Laven President Laven Publishing Group 7717 Lockheed Drive, Ste. A El Paso TX, 79925 O 915-772-0934 ext. 21 F 915-772-1594

(Exhibit 4.7.5) 07/30/18 85

(Exhibit 4.7.6) 07/30/18 86 Your monthly guide to community entertainment, recreation and culture Randy Limbird, Editor & Publisher P.O. Box 13615 (915) 542-1422 El Paso, Texas 79913 FAX: (915) 542-4292 May 25, 2018 www.epscene.com email: [email protected] Jim Heiney El Paso Community College Marketing Specialist Marketing & Community Relations 9050 Viscount Blvd., A 100 El Paso, Texas 79925 Dear Jim, This is in response to your request about our company’s unique services. Here’s a summary of why El Paso Scene is a unique advertising medium in the El Paso region: • El Paso Scene is a free monthly publication with about 40,000 copies printed and distributed throughout the El Paso region. There is no other monthly publication that offer this quantity and breadth of distribution. In fact, our monthly press run is the largest single press run of any daily, weekly or monthly publication in the market. • El Paso Scene is devoted to community entertainment, recreation and culture, from festivals to book clubs, symphony performances to rock concerts, sporting events to art galleries and museums, etc. Our editorial content sets us apart from any other specialty publication. • El Paso Scene was established in 1993 and will mark its 25th anniversary this summer. No other general interest free publication has been around as long. We have printed every month as scheduled for all 25 years. • El Paso Scene is an entirely local publication. There is not one word of syndicated content. Every item concerns the local community.

I hope this addresses your request. I am the sole owner of Cristo Rey Communications, which also does business as El Paso Scene. If you need anything else, let me know. Thanks!

Sincerely,

Randy Limbird Owner & Sole Proprietor Cristo Rey Communications Publishers of El Paso Scene

(Exhibit 4.7.7) 07/30/18 87

FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the Amount Not to Exceed: approval to award a contract for outdoor $100,000 advertising for fiscal year 2018-19. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Keri Moe, Joyce Cordell

Purpose: Approval to award a contract for outdoor advertising to Clear Channel Outdoor for fiscal year 2018-19.

Explanation: Clear Channel Outdoor will provide outdoor advertising through billboards and a network of twelve (12) digital boards throughout the city, which includes two (2) locations on Interstate 10.

A contract must be signed in order to reserve choice locations which target EPCC’s demographic audience. Approval of this item will allow the College to advertise on the city’s only digital billboard network.

Clear Channel Outdoor is the sole source provider for these services by way of location and products. They reach unique demographics of viewers (age, gender, ethnicity, income, area of town, drive-time). No other vendors have the exact locations and products important to EPCC to carry out its advertising campaigns.

El Paso’s City Ordinances enforce strict regulations on billboards and their locations. Due to the large amount of inventory each of these companies have, the Marketing & Community Relations Department asks for flexibility in choosing locations of the billboards.

Sole source letter follow this item.

Funding is provided by the Marketing & Community Relations budget and other College departments.

Date: 09/01/18

Account: 11000-14001 Recommendation: Approval by the Board of Trustees. Budget: $ 282,012 Vendors: Clear Channel Outdoor 2305 Sparkman St. Expenditures El Paso, TX 79903 to date: -0-

Balance: $ 282,012

(Exhibit 4.8.1) 07/30/18

(Exhibit 4.8.2) 07/30/18 89

(Exhibit 4.8.3) 07/30/18 90

(Exhibit 4.8.4) 07/30/18 91

(Exhibit 4.8.5) 07/30/18 92

(Exhibit 4.8.6) 07/30/18 93

FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of a contract extension with PeopleAdmin, Inc. to continue to provide an online recruitment, Amount: $92,446 applicant tracking, and performance management web-based software solution.

Requestor: Andrew Peña Area Responsible: Human Resources

Resource Persons: Josette Shaughnessy, Jenny Girón, Andrew Peña

Purpose: To extend the contract with PeopleAdmin, Inc., the College’s current online recruitment, applicant tracking and performance management system, to ensure a smooth transition to the new NEOGOV product.

Explanation: El Paso Community College has been using PeopleAdmin as its online recruitment, applicant tracking, and performance management system since 2006. The Board of Trustees awarded that contract in 2006 through Request for Competitive Sealed Proposals CSP #06-019. The Board last approved a contract extension with PeopleAdmin through August 31, 2018.

In January 2018, the Board of Trustees approved a contract with Governmentjobs.com, Inc. d/b/a NEOGOV. Since then, the Human Resources, Information Technology and other departments have been working with NEOGOV to fully implement their product at El Paso Community College. Every effort has been made to ensure that the College is ready to transition to the NEOGOV system on September 1, 2018. However, in exercising more caution, the Human Resources Department is recommending an extension of the PeopleAdmin product license for a brief period beyond its current ending date of August 31, 2018. This will allow for parallel-running of the two systems to complete final testing and ensure continued service to applicants and employees should there be an as-yet undiscovered implementation issue with the new software. Running parallel for a month or two when installing a new software solution as robust as this is not uncommon.

In order to continue the service for a month or two beyond August 31, 2018, PeopleAdmin’s policies require that a one-year extension be executed and full payment be issued. Once the College is secure in the knowledge that the NEOGOV product is fully tested and the College issues a 30-day cancellation notice to PeopleAdmin, the PeopleAdmin contract allows for a full refund of the unused months of service.

Funding is provided by the Information Technology Software Maintenance account. Date: 09/01/18

Account: 11000-75006 Recommendation: Approval by the Board of Trustees. Budget: $1,367,693 Vendor: PeopleAdmin, Inc. 805 Las Cimas Parkway, Suite 400 Expenditures to date: $ 0 Austin, TX 78746 Balance: $1,367,693

(Exhibit 4.9.1) 07/30/18 94

PHYSICAL FACILITIES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to award a contract to Medlock Commercial Amount Contractors, LLC for the arts studio and science Not to Exceed: learning area renovation at the Transmountain $1,131,185 Campus.

Requestor: Rick Lobato Area Responsible: Physical Plant

Resource Persons: Josette Shaughnessy, Rick Lobato

Purpose: Approval to award a contract for the renovation of 8,728 square feet that formerly housed the Culinary Arts Program and the Heating, Ventilation and Air Conditioning (HVAC) Program into an arts studio and science learning area at the Transmountain Campus.

Explanation: The renovation project will transform the area vacated by the Culinary Arts Program (when it moved to the ASC “B” building) into a modern, fully-functional art classroom and studio that includes a wood shop and vestibule for gallery display. That area will include five (5) additional faculty offices. The former HVAC Program space (which relocated to Valle Verde Campus ATC “A” building) will be transformed into an up-to- date teaching facility which will include a science prep room along with science and writing laboratories.

This recommendation is based upon Request for Competitive Sealed Proposals (CSP) #18-015A, per Texas Education Code 44.031 and Texas Government Code 2269.

Construction Contract $1,028,350 Contingency 10% 102,835 Total $1,131,185

Funding is provided by the TM HVAC Area Renovation budget.

Date: 06/22/18

Recommendation: Approval by the Board of Trustees. Account: 91702-M91702

Budget: $1,600,000 Vendor: Medlock Commercial Contractors, LLC 7380 Remcon Circle, Suite E Expenditures to date: -0- El Paso, TX 79912 Balance: $1,600,000

(Exhibit 5.1.1) 07/30/18 95

EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

RENOVATION SERVICES: TM CAMPUS CLASSROOMS UPGRADE PROJECT

CSP #18-015A

ANALYSIS

The services secured through this CSP process will be utilized by El Paso County Community College District.

Requests for Competitive Sealed Proposals were advertised for two (2) consecutive weeks in the local newspaper, the El Paso Times. All such solicitations are also posted on the Purchasing & Contract Management Department page of the EPCC website. Proposal packets were issued to forty-three (43) entities. Proposals received are indicated on the CSP tabulation.

Proposers’ previous experience was reviewed, when available on the proposals received. References from vendors who submitted proposals were checked. It is the recommendation of the “CSP Analysis Committee” (Maria E. Alvarez, Aaron Diaz, Jan Eveler, Robert Samaniego, and Rick Webb) that a contract be awarded to:

Medlock Commercial Contractors, LLC 7380 Remcon Circle, Suite E El Paso, TX 79912

(Exhibit 5.1.2) 07/30/18 96

Medlock AO General Dantex F.T. James MFH Pride General Spartan Vonanza CSP #18-015A Renovation Services: TM Campus Classrooms Commercial Contractor, General Construction, Environmental Contractors, Construction Construction, Upgrade Project Contractors, Inc. Contractors Inc. Corp. LLC of Texas, Inc. LLC LLC Cost Proposal for Turnkey Project

The District requests two (2) complete proposal response packets of Provided only which one (1) must be an original with all the requested information, Provided Provided one (1) Provided Provided Provided Provided Provided documentation, forms, etc. in each packet. complete copy

Base Proposal for the complete project construction project as defined in the technical specifications of the Project Manual. $1,138,000.00 $1,165,000.00 $1,567,888.00 $1,028,350.00 $1,195,000.00 $1,531,589.00 $1,111,500.00 $1,060,000.00 Work will be substantially complete within three hundred (300) calendar days from the date of notice to proceed.

The District requires that the Work be Substantially Complete within three hundred (300) calendar days from the date of Notice to 260 300 300 210 300 300 250 300 Proceed. Required Information

Respondent shall state the city & state where its company’s Provided Provided Provided Provided Provided Provided Provided Provided headquarters are located on the Proposal Form, pages 40.

Respondent shall provide a minimum of three (3) references from organizations where similar and recent projects have been provided Provided Provided Provided Provided Provided Provided Provided Provided using Proposal Form Attachment A.

Respondent shall provide the total number of years it has been in business providing the services requested herein under its current Provided Provided Provided Provided Provided Provided Provided Provided name. Firm must also disclose company ownership information using Proposal Form Attachment B.

Respondent shall submit a list of sub-contractors by using Proposal Provided Provided Provided Provided Provided Provided Provided Provided Form Attachment C.

Respondent shall submit a bid bond in an amount equal to 5% of the Provided Provided Provided Provided Provided Provided Provided Provided total proposed cost with their proposal response.

Provided (Commercial Respondents shall submit with their proposal response evidence that Provided only a General they have complied with the District's insurance requirements as Provided Provided Provided Provided Provided Provided statement. Liability stated on the District's General Conditions. expired 04/17/18)

Respondent shall submit evidence of its safety record within the last Partially Partially Partially Partially Provided Provided Provided Provided two (2) years. OSHA compliance documentation is acceptable. provided provided provided provided

Partially provided Respondent shall provide a brief company history, including the Partially (Referenced names and credentials of key personnel that will be involved in the Provided Provided Provided Provided Provided Provided provided resumes, but project. were not found in proposal.)

Respondent should describe what separates it from other organizations performing the same service. Attach separate pages for Provided Provided Provided Provided Provided Provided Provided Provided response. Respondent should submit, with their proposal response, their proposed project timeline. Respondent should also demonstrate past adherence performance to on-time project completion. Attach Partially Not found in Partially separate pages for response. Up to ten (10) points will be awarded Provided Provided Provided Provided Provided provided proposal provided to the Respondent's proposal based on this demonstration. It is vitally important to the District that the work be substantially completed within three hundred (300) calendar days.

Respondent should provide the proposed project approach to Not found in Not found in Provided Provided Provided Provided Provided Provided complete the project. Attach separate pages for response. proposal proposal

Respondent shall submit evidence that its financial capability is appropriate to the size and scope of the project. Evidence submitted Not found in Not found in Provided Provided Provided Provided Provided Provided with the proposal response will assist the District in the evaluation proposal proposal process based on the criteria contained herein.

In awarding contracts, the District may consider the wages and benefits, including health insurance coverage, paid to the employees Listed of the proposer or vendor to determine the best value for the District Not found in Not found in Provided payments to Provided Provided Provided Provided under section 44.031 of the Texas Education Code. Respondent proposal proposal subcontractors should provide a written statement specifying compliance with this provision.

Respondent should list past and present litigation and lawsuits in which your firm is a defendant and describe the circumstances Not found in Provided Provided Provided Provided Provided Provided Provided surrounding same; or if not applicable state “none” in the proposal proposal response. If applicable, describe how the litigation was settled.

Family code form Provided Provided Provided Provided Provided Provided Provided Provided Felony conviction form Provided Provided Provided Provided Provided Provided Provided Provided Conflict of interest form Provided Provided Provided Provided Provided Provided Provided Provided (Exhibit 5.1.3) 07/30/18 97

(Exhibit 5.1.4) 07/30/18 98

CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of Amount Not to Exceed: contract renewals for online databases for the El $178,600 Paso County Community College District libraries. (Annual aggregate)

Requestor: Luis Chaparro Area Responsible: Library Technical Services Resource Persons: Steven Smith, Julie Penley, Luis Chaparro

Purpose: To approve contract renewals with online databases for the El Paso County Community College District libraries for the 2018-2019 academic year.

Explanation: To provide our students access to diverse electronic resources, each year EPCC librarians review and select appropriate online database providers. Gale, ProQuest, LexisNexis and EBSCO were the main providers selected for academic year 2018-2019.

Gale CENGAGE Learning offers a diverse collection of databases supporting the entire EPCC curriculum. This vendor has proprietary rights to Literature Criticism Online (LCO), which offers a unique collection of ten digitized databases available for consultation 24/7. LCO contains literary databases and more than 200,000 essays providing critical and historical information on various topics read and researched by EPCC students.

ProQuest’s Science Journals and Nursing and Allied Health databases provide up to-date information and research in these areas. It is also the only database carrying the New York Times from 1851 to the present.

LexisNexis provides full text coverage of more than 17,000 credible resources on business, financial, and legal topics. Its comprehensive legal resources include among other important documents, the federal laws enacted since 1988. These resources support the curriculum of the criminal justice, government and paralegal classes at EPCC.

EBSCO Discovery Services (EDS) provides our students with a Google-like tool that greatly enhances the searching process. A single search in EDS retrieves full-text articles from journals, books, audio visual materials, and digital resources found in our collection.

Gale CENGAGE Learning, ProQuest Information and Learning, LexisNexis, and EBSCO are sole source vendors. Current sole source letters follow this item.

Funding is provided by the District-wide Library Databases budget.

Recommendation: Approval by the Board of Trustees.

Date: 09/01/18 Vendors: LexisNexis EBSCO 9443 Springboro Pike 10 Estes St., P.O. Box 682 Account: 11000-52154 Miamisburg, OH 45342 Ipswich, MA 01938 Budget: $178,600

ProQuest Information & Learning Gale CENGAGE Learning Expenditures 6216 Payshere Circle 27500 Drake Road to date: $ -0- Chicago, IL 60674 Farmington Hills, MI 48331 Balance: $178,600

(Exhibit 6.1.1) 07/30/18 99

MEMORANDUM

TO: Ruben C. Gallardo, C.P.M. Director, Purchasing & Contract Management

THROUGH: Steve E. Smith, Vice President (Ip Instruction and Workforce Education Hr

THROUGH: Dr. Julie A. Penley, Associate Vice Preside~~ Instruction and Student Success ~

DATE: June 14, 2018

RE: Sole Source Purchase Justification

EPCC librarians conduct a thorough review annually of electronic database providers. The purpose of this review is to verify the relevance and quality of the resources offered by the vendors and to insure that EPCC is getting the best value for its investment in these products. The main four vendors are Gale Cengage Leaming, ProQuest, LexisNexis, and EBSCO. Their online resources are available inclusively in their proprietary platforms and can be accessed only by authorized educational institutions. By contracting with these vendors, EPCC becomes an authorized institution and, as such, is able to offer our students, 24/7 electronic access to these valuable library resources.

Gale CENGAGE Leaming offers a diverse collection of databases supporting the entire EPCC curriculum. This online database provider has proprietary rights to Literary Criticism Online (L CO). which offers a unique collection of digitized databases and more than 200,000 essays on various topics read and researched by EPCC students.

ProQuest' s Nursing and Allied Health databases provide a rich source of information on medical and nursing topics. In addition, it is the only database which offers every issue of The New York Times from 1851 to the present.

LexisNexis provides access to information on business, financial, and legal topics. It is heavily used by EPCC students taking classes in the Criminal Justice, Government and Paralegal programs. LexisNexis has the proprietary rights to El Paso Times which is used by EPCC students and faculty doing research in local current events and the history of El Paso/Juarez region.

EBSCO' s CINA HL provides electronic access to resources in the allied health field. EPCC libraries are also using EBSCO Discovery Services (EDS). EPCC students using a Google-like tool can access in one search numerous print and digital resources located internally in our collection and externally in any library nationwide.

(Exhibit 6.1.2) 07/30/18 100

(Exhibit 6.1.3) 07/30/18 101

5/25/2018

RE: Sole Source Statement

Dear Cassandra Guevara:

Please accept this letter as formal notice that EBSCO Information Services is the sole source provider of CINAHL Complete and the eBook Academic Collection via the EBSCOhost® proprietary search platform and EBSCO Discovery Service® proprietary search platform.

Should you have any questions or require further assistance, please do not hesitate to contact me at your convenience.

Sincerely,

Clint Rumble Senior Vice President EBSCO Information Services [email protected]

(Exhibit 6.1.4) 07/30/18 102

(Exhibit 6.1.5) 07/30/18 103

(Exhibit 6.1.6) 07/30/18 104

CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of a new contract with GOBI® Library Solutions from Amount Not to Exceed: EBSCO to purchase books and digital material for the $149,387 libraries.

Requestor: Luis Chaparro Area Responsible: Library Technical Services

Resource Persons: Steven Smith, Julie Penley, Luis Chaparro

Purpose: To approve the purchase of library materials for the EPCC libraries.

Explanation: Global Online Bibliographic Information (GOBI®) is a web-based library management company owned by EBSCO. Based on an earlier product, Yankee Book Peddler (YBP), EBSCO developed GOBI® Library Solutions from EBSCO, a unique and proprietary interface for online selection and acquisition of library materials. The College libraries have used the YBP version and last year transitioned to GOBI® Library Solutions from EBSCO.

GOBI® provides subscribers with access to more than 13 million titles including more than a million eBooks from more than 25 publishers. This collection is available to GOBI® subscribers only. By subscribing to this service, EPCC libraries can implement a logical and systematic collection development plan that adequately meets the information and educational needs of EPCC students.

GOBI® supports multiple eBook platforms that facilitates the acquisition of electronic material from digital providers. Digitalia Hispanica, the latest addition to GOBI®, provides bibliographic information of nearly 20,000 Spanish language eBooks in the social sciences and Latin American literature. Additionally, GOBI® has created partnerships and relationships with online database vendors such as GALE Cengage Learning and ProQuest Information & Learning. EPCC subscribes separately to these vendors and their close working relationship offers opportunities for efficient collection management that could result in significant saving for the libraries.

GOBI® Library Solutions is a sole source provider. A current sole source letter follows this item.

Funding is provided by all five campus library Date: 09/01/2018 budgets. Account: 11000-52123 52124, 52125, 52126, 52127

Budget: $149,387 Recommendation: Approval by the Board of Trustees. Expenditures to date: $ -0- Vendor: GOBI® Library Solutions from EBSCO 999 Maple Street Balance: $149,387 Contoocook, NH 03229

(Exhibit 6.2.1) 07/30/18 105

MEMORANDUM

TO: Ruben C. Gallardo, C.P.M. Director, Purchasing & Contract Management

THOUGH: Steve E. Smith, Vice President Jlf Instruction and Workforce Education

FROM: Dr. Julie A. Penley, Associate Vice Presi~ Instruction and Student Success \.JJ...J

DATE: June 11 , 2018

RE: GOBI Library Solutions from EBSCO as sole source

The purpose of this memo is to validate the reasons for using GOBI Library Solutions from EBSCO as a sole-source vendor.

Global Online Bibliographic Information (GOBI) is an electronic online system for the selection and ordering of print and digital library materials. EBSCO, GO Bi's parent company, developed this web-based collection development system that runs in a proprietary platform. Access to 13 million bibliographic print records and a collection of more than one million EBooks is available to GOBI subscribers only.

By subscribing to GOBI, EPCC librarians can select and order print and digital titles to develop a curriculum-based library collection that meets the information and educational needs of our students. Additionally, GO Bi' s support of multiple EBook platforms facilitates the acquisition of electronic resources from different vendors and it enhances the librarian' s flexibility in collection development with opportunities for discounts and savings.

GOBI Library Solutions from EBSCO provides an additional tool that maximizes EPCC investments by acquiring best value educational resources for students using our libraries.

(Exhibit 6.2.2) 07/30/18 106

(Exhibit 6.2.3) 07/30/18 107

(Exhibit 6.2.4) 07/30/18 108

CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to purchase a Thermo Fisher Scientific™ ISQ 7000 Amount: $75,005 GC-MS system for use in chemistry courses and student research projects.

Requestors: Maria Alvarez, Maria Arteaga Area Responsible: Math, Science and CTE

Resource Persons: Steven Smith, Richard Webb, Maria Alvarez, Maria Arteaga

Purpose: To approve the purchase of a Trace 1310 ISQ 7000 gas chromatograph mass spectrometry system (GC-MS) from Thermo Fisher Scientific™.

Explanation: The Trace 1310 ISQ 7000 GC-MS will be utilized in Course-based Undergraduate Research Experiences (CURE) investigative projects done by students enrolled in organic chemistry classes to enhance and enrich the course objectives, and to improve student understanding of the scientific method. It will also be used by individual students conducting research as part of the Rise to the Challenge Bridge program (RISE) and Building Infrastructure Leading to Diversity (BUILD) grant-funded projects. A sole source letter follows this item. Funding is provided by the RISE grant.

Date: 07/12/18

Account: 21196-F21196 Recommendation: Approval by the Board of Trustees. Budget: $603,425

Expenditures Vendor: Fisher Scientific Company, LLC to date: $353,814 4500 Turnberry Drive Hanover Park, IL 60133-5491 Balance: $249,611

(Exhibit 6.3.1) 07/30/18 109

MEMORANDUM

TO: Ruben (jallardo Director, Purchasing

FROM: Maria Alvarez, RISE Program Director )n o.,t.,y Maria S. A11eaga. Chemistry Professor ,- ~ 'h.,~:~ ;--- TH ROUGH : Steven Smith jJt:! Vice President. Instruct~ Workforce Education

DATE : July 9, 2018

SUBJECT: Thermo Fisher Scientific as a sole source

The purpose of this memorandum is to validate the reasons in recognizing Thermo risher Scientific as a sole source for the Trace 1310 ISQ 7000 gas chromatograph mass spectrometry system (GC-MS). This instrument will be utilized in Course-based Undergraduate Research Experience (CURE) investigative projects done by ·students enrolled in Organic Chemistry classes to enhance and enrich the course objectives. and to improve student under tanding of the scientific method. as well as by individual students conducting research as part of the RISE, Rise to the Challenge Bridge and BUILD grant-funded projects. As stated on the attached letter. Thermo Fisher Scientific T M i the sole source pro ider/manufacturer of the !SQ 7000 gas chromatograph mass spectrometry s ' tern (GC-MS), which is a single quadruple GC-MS instrument uti Ii zed for gas chromatographic analysi of smal 1 molecules. Thi is the only instrument on the market with patented technology that will allow us to carry out projects during the duration of our laboratories (2h,40min), and update or replace patts without costly service visits. The instrument has been sole sourced by other institutions. Essential patented technology includes:

• The Trace 1310 Gas Chromatograph (G C) is the onl y commercially available GC \ ith completely modular injectors and detectors. ,,hich will allo"' us to update or replace worn out injectors and detectors by just removing 3 screws • This patented everVent™ technology will allow us to swap the source in the matter of minutes rather than several hours if it needs to be cleaned or switch from electron ionization (El) to chemical ionization (Cl). As mentioned before, thi is es ential in a classroom environment • The patented pre-filter, which reduces background noise and contamination is al so critical when large groups of students are using the instrument • Additional benefits for this student friendl y instrument are the user friendl y oftware, and the availability of technical support nearby (Austin. TX )

(Exhibit 6.3.2) 07/30/18 110

June 27, 2018

El Paso Community College El Paso, TX

Steven E. Smith - Vice President of Instruction and Workforce Education

Dear Steven E. Smith.

We hereby confirm that Thermo Fisher Scientific™ is the sole source provider/manufacturer of the Trace 1310 ISQ 7000 gas chromatograph mass spectrometry system (GC-MS). The ISQ 7000 is a single quadruple GC-MS instrument that is utilized for the non-diagnostic gas chromatographic analysis of small molecules. This instrument has previously been sole sourced by other academic institutions based on the unique capabilities and patented technologies exclusively found on this instrument.

The Trace 1310 Gas Chromatograph (GC) is the only commercially available GC with completely modular injectors and detectors. This is a patented technology which allows the user to reconfigure the injectors and detectors at any time in the future if new projects emerge. Other vendors’ instruments would require the user to purchase an entirely new instrument or it would require a costly service visit for an engineer to reconfigure the instrument. With the Trace 1310 GC, you will be able to pop in new injectors and detectors with just three screws. This future proofs your instrument purchase.

The ISQ 7000 mass spectrometer is the only GC-MS on the market with a source that is removable under vacuum. This patented NeverVent™ technology will allow you to swap the source in the matter of minutes rather than several hours if it needs to be cleaned or if you want switch from electron ionization (EI) to chemical ionization (CI). This is crucial in a classroom setting where time is limited. This technology also allows the user to swap the column without venting the system, saving hours of time. Again, this technology is unique to the ISQ 7000, and gives you more flexibility for classroom and research projects.

The off-axis ion source with patented pre-filter combined with a unique s-shaped ion guide dramatically reduce the effects of excited helium neutrals reaching the detector by creating a curved path that the neutrals cannot navigate. This design is patented and unique to the ISQ 7000 mass spectrometer, and is important because it decreases background noise and increases the sensitivity of your instrument. Additionally, the RF pre-filter is commonly the first place susceptible to ion burn. However, the patented design ensures high matrix tolerance and protects the mass analyzer from contamination. This extra protection is very important in a setting where students will be using and

(Exhibit 6.3.3) 07/30/18 111

maintaining the instrument. Additionally, there is never a need to heat, clean, or replace the main quadrupole set. This is periodically required on other vendor’s instruments and is time consuming and costly.

The quoted system is set up for automated liquid injections, however, El Paso Community College may easily upgrade this system at any time to add different modes of sample introduction including: headspace, solid phase micro extraction, purge and trap, pyrolysis, thermal desorption, etc.

Additionally, the ISQ 7000 GCMS is the only single quadrupole GCMS on the market that can be used for direct probe work via direct insertion and direct exposure. This instrument has been sole sourced at academic institutions based on this fact because direct probe work can be very valuable to research applications. Thermo Fisher Scientific is also the sole source manufacturer and distributor of Chromeleon Software. This is the software that will run your instrumentation. It is powerful, intuitive, user friendly, and is an ideal software for both students and researchers.

Finally, at Thermo Fisher Scientific, we are committed to giving you the support that you need to be successful. We want you to be happy with your purchase, and our team of GCMS specialists and highly trained service engineers are here to support you. Our main research and development site is in Austin, TX where we have numerous specialists ready to assist you with any questions or concerns you may have. We also have a technical support line available Monday through Friday with trained GCMS chemists ready to help you when needed.

Thank you for considering Thermo Fisher Scientific for your GC-MS instrumentation needs. We look forward to working with and supporting El Paso Community College.

Sincerely,

Kermit Hoffman Vice President Americas Sales, Chromatography and Mass Spectrometry Division Thermo Fisher Scientific

(Exhibit 6.3.4) 07/30/18 112

CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the acceptance of the High School Equivalency grant award from Amount: $475,000 the U.S. Department of Education.

Requestor: Andres Muro Area Responsible: Community Education Program

Resource Persons: Steven Smith, Eileen Conklin, Robert Elliott, Andres Muro

Purpose: To develop and implement a comprehensive adult education program that will provide GED preparation to qualifying migrant workers and family members ages 16 and above. This program will offer GED classes to no less than 100 migrant workers or family members throughout El Paso County. The grant will also provide health education and other support services. It will also offer assistance to GED graduates to make the transition to college credit courses.

Explanation: This program will offer classes of 150 hours of instruction throughout El Paso County to prepare migrant students for the GED. A minimum of 100 students will be enrolled in GED classes.

Budget Account Number: 21518-F21518 Budget Summary: $475,000 July 1, 2018 – June 30, 2019 Detailed Budget Overview:

61000 P/T Instructor Pool $52,470 61605 Classified Staff 115,048 61601 Classified Staff P/T 145,920 62000 Fringe Benefits 60,219 71120 Office Supplies 9,000 71130 Instructional Supplies 4,659 71410 Membership 1,200 71440 Hospitality 1,200 71620 Equipment Rental 6,150 71910 Indirect Costs 34,222 72200 Out of Town Travel 16,221 72100 In Town Travel 8,091 73300 Computers 7,600 71653 Student Testing 13,000 Total $475,000

Recommendation: Approval by the Board of Trustees.

(Exhibit 6.4.1) 07/30/18 113

CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the acceptance of a grant award from the U.S. Department of Education College Assistance Amount: $267,516 Migrant Program (CAMP) to the EPCC Community Education Program.

Requestor: Andres Muro Area Responsible: Community Education Program

Resource Persons: Steven Smith, Eileen Conklin, Robert Elliott, Andres Muro

Purpose: To accept a grant award to develop and implement a comprehensive transition to a college program to serve qualifying migrant students. The program will offer outreach and recruitment efforts to at least forty (40) participants. All participants will be provided with an orientation, transitional services, computer skills training, technical support, tutoring, advising services, individualized support services, financial resources support and career counseling.

Explanation: Forty (40) qualifying migrant students will enroll full time in credit college courses and will complete one year of college work in good standing. The expectation is that no less than eighty (80) percent of completers will enroll full time for a second year of college work.

Budget Account Number: 21528-F21528 Budget Summary: $267,516 July 1, 2018 – June 30, 2019 Detailed Budget Overview:

61000 P/T Instructor Pool $53,641 61601 Classified Staff P/T 67,321 61305 Professional F/T 40,130 62000 Fringe Benefits 24,740 71120 Office Supplies 8,300 71130 Instructional Supplies 5,000 71410 Membership 1,200 71440 Hospitality 1,500 71910 Indirect Costs 14,866 72200 Out of Town Travel 14,818 72100 In Town Travel 6,000 73300 Computers 30,000 Total $267,516

Recommendation: Approval by the Board of Trustees.

(Exhibit 6.5.1) 07/30/18 114

CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of the amended and restated Cotton Valley Early College High School Interlocal Agreement.

Area Responsible: Vice President of Instruction & Workforce Requestor: Tonie Badillo Education

Resource Persons: Steven Smith, Tonie Badillo

Purpose: To obtain approval from El Paso County Community College District Board of Trustees for the amended and restated Cotton Valley Early College High School Interlocal Agreement between the El Paso County Community College District and Fabens Independent School District.

Explanation: With the guidance of legal counsel and respective stakeholders, the Cotton Valley Early College High School Advisory Committee, comprised of representatives from El Paso County Community College District and Fabens Independent School District, has revised its existing Interlocal Agreement for the Cotton Valley Early College High School. The agreement contains important updates from the Texas Education Agency (TEA), the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), the El Paso County Community College District, and Fabens Independent School District. The agreement confirms the responsibilities of each entity in sustaining the school. The agreement is also a requirement from the TEA in order to maintain Early College High School designation. The El Paso County Community College District has an established and respected Early College High School Program. The Cotton Valley Early College High School was the fifth school established in this program and is located on 600 NE 4th Street, Fabens, Texas 79838.

Recommendation: Approval by the Board of Trustees.

(Exhibit 6.6.1) 07/30/18 115

CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of the amended and restated Mission Early College High School Interlocal Agreement.

Area Responsible: Vice President of Instruction & Workforce Requestor: Tonie Badillo Education

Resource Persons: Steven Smith, Tonie Badillo

Purpose: To obtain approval from El Paso County Community College District Board of Trustees for the amended and restated Mission Early College High School Interlocal Agreement between the El Paso County Community College District and the Socorro Independent School District.

Explanation: With the guidance of legal counsel and respective stakeholders, the Mission Early College High School Advisory Committee, comprised of representatives from El Paso County Community College District and the Socorro Independent School District, has revised its existing Interlocal Agreement for the Mission Early College High School. The agreement contains important updates from the Texas Education Agency (TEA), the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), the El Paso County Community College District, and the Socorro Independent School District. The agreement confirms the responsibilities of each entity in sustaining the school. The agreement is also a requirement from the TEA in order to maintain Early College High School designation. The El Paso County Community College District has an established and respected Early College High School Program. The Mission Early College High School was the first school established in this program and is located on the El Paso County Community College District’s Mission del Paso campus.

Recommendation: Approval by the Board of Trustees.

(Exhibit 6.7.1) 07/30/18 116

CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of the amended and restated Socorro Early College High School Interlocal Agreement.

Area Responsible: Vice President of Instruction & Workforce Requestor: Tonie Badillo Education

Resource Persons: Steven Smith, Tonie Badillo

Purpose: To obtain approval from El Paso County Community College District Board of Trustees for the amended and restated Socorro Early College High School Interlocal Agreement between the El Paso County Community College District and the Socorro Independent School District.

Explanation: With the guidance of legal counsel and respective stakeholders, the Socorro Early College High School Advisory Committee, comprised of representatives from El Paso County Community College District and the Socorro Independent School District, has revised its existing Interlocal Agreement for the Socorro Early College High School. The agreement contains important updates from the Texas Education Agency (TEA), the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), the El Paso County Community College District, and the Socorro Independent School District. The agreement confirms the responsibilities of each entity in sustaining the school. The agreement is also a requirement from the TEA in order to maintain Early College High School designation. The El Paso County Community College District has an established and respected Early College High School Program. The Socorro Early College High School was the eighth school established in this program and is located on 10150 Alameda Ave., El Paso, Texas 79927.

Recommendation: Approval by the Board of Trustees.

(Exhibit 6.8.1) 07/30/18 117

STUDENT SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of a contract award with The College Board to Amount Not to Exceed: support required academic assessment testing of $120,000 students.

Requestor: Cynthia Aguilar Area Responsible: Testing Services

Resource Persons: Kenneth Gonzalez, Cynthia Aguilar

Purpose: Approval of a contract for fiscal year 2018-2019 to purchase test materials/units used for academic assessment of students.

Explanation: The Texas Higher Education Coordinating Board/Texas Success Initiative mandates that all undergraduate students who enter a public institution of higher education be tested in reading, writing, and math skill areas prior to entering college level courses.

ACCUPLACER units need to be purchased to be used for TSI assessment. The TSI test is the initial assessment for course placement purposes.

The College Board is the sole provider of this service. A sole source letter follows this item.

Funding is provided by the Alternative Testing/ACCUPLACER budget.

Date: 06/27/18

Account: 11000, 63003

Budget: $131,004 Recommendation: Approval by the Board of Trustees. Expenditures Vendor: The College Board to date: -0- ACCUPLACER Dept. P.O. Box 4112 Balance: $131,004 New York, NY 10023

(Exhibit 7.1.1) 07/30/18 118

(Exhibit 7.1.2) 07/30/18 119

(Exhibit 7.1.3) 07/30/18 120

STUDENT SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of Amount lease contracts with The Phoenix of El Paso for Not to Exceed: rental of apartments for the Intercollegiate $70,000 Athletics Department.

Requestor: Felix Hinojosa Area Responsible: Intercollegiate Athletic Department

Resource Persons: Kenneth Gonzalez, Felix Hinojosa

Purpose: To provide housing (to include monthly rent, water, and gas) for the baseball, cross country and softball student athletes for the 2018-2019 fiscal year.

Explanation: The Intercollegiate Athletic Department will require six (6) three-bedroom apartments for the baseball, softball, and cross-country programs. The apartments will be for student athletes awarded “Room” on their NJCAA Letter of Intent.

The Phoenix of El Paso apartments, adjacent to the Valle Verde campus, will be used to house the EPCC student athletes, providing a convenient walking distance to the classrooms and athletic facilities.

Funding is provided by the Baseball, Softball and Cross Country accounts. Date: 09/01/18 Account: 32006-A32006 Budget: $402,964 Expenditures to date: $-0- Balance: $402,964

Date: 09/01/18 Account: 32007-A32007 Budget: $355,749 Expenditures to date: $-0- Balance: $355,749

Date: 09/01/18

Recommendation: Approval by the Board of Trustees. Account: 32011-A32011 Budget: $223,516 Vendor: The Phoenix of El Paso Expenditures 7401 Phoenix Ave. to date: $-0- El Paso, TX 79915 Balance: $223,516

(Exhibit 7.2.1) 07/30/18