Rudgwick Parish Council Weekly Clerk's Update 30 September – 7

Rudgwick Parish Council Weekly Clerk’s Update 30 September – 7 October 2019 (Agenda October 2019) To: Parish Councillors c.c: Christian Mitchell (West Sussex County Councillor) Richard Landeryou (Horsham District Councillor)

From: Jonna Foote

The weekly update provides information regarding: • Announcements/delegated decisions by the Clerk • Planning information • Correspondence/communications from parishioners • Correspondence/communications from outside organisations

List of organisations that communicate with the Council on a regular basis. o AIRS (Action in Rural Sussex) o APCAG (Association of Parish Councils Aviation Group) o CAGNE (Communities Against Gatwick Noise Emission) o CPRE (Campaign to Protect Rural England) o HALC (Horsham Association of Local Councils) o HDC (Horsham District Council) o NALC (National Association of Local Councils) o SSALC (Surrey and Sussex Association of Local Councils) o WSCC (West Sussex District Council) ______

Clerk’s announcements/delegated decisions

• Clerk to attend AIRS village hall conference on Nov 7th. • Open Space Warden has reported wear and tear damage to the skatepark. The clerk is arranging for repairs to be actioned. • Open Space Warden has reported wood being left outside KGV building – clerk to contact clubs next week if items have not been removed. • Litter Warden has reported fly tipping and has reported to West Sussex on their website • https://love.westsussex.gov.uk/reports/home NB – residents can report issues as well, this is often preferable as the person who witnesses something to report can provide exact location details). • Letter sent to Mr J Quinn, requesting update on matters discussed at the “meeting resident” event in July. • Email sent to HDC regarding affordable housing at Barleycroft.

Planning Rudgwick Parish Council is to be represented at the HDC Planning meeting on October 1st, the following was read out on behalf of RPC:

Good Evening. I am Rudgwick Parish Councillor Allan Gormley, and I am speaking on behalf of Rudgwick Parish Council with respect to both of the applications at the Sussex Topiary in front of us this evening.

Rudgwick Parish Council has strongly and consistently objected to both the Retrospective Planning Application for the 4 gypsy Pitches and the expansion of the site by a further 8 gypsy pitches to make a total of 12 gypsy pitches. We are dissatisfied with the way in which enforcement on the original four pitches has been handled. We question the validity of a retrospective application when the applicant himself stated that the previous owner had started work on the site within the three year period after the appeal and we object to the significant intrusion of this development in the countryside. We also want to ensure the protection of the quality of the environment and so the public interest of our residents living in the immediate vicinity.

We are also concerned that allowing these applications would provide a precedent that would impact not only this site but would also affect other planning applications in the countryside in our Parish and across the wider district.

Sussex Topiary has been the subject of many Planning Applications over the last 20 years all of which have sought to change the use from Agricultural Land to Domestic use, even though this site lies well outside the Built-Up Area Boundary. All have been recommended for Refusal by both the Parish Council and HDC. The Parish Council continues to see these latest applications as unwarranted development in the countryside on a site which lies up a single-track lane. Whilst recognising the National Planning Policy Framework has a presumption in favour of sustainable development we believe in this case the developments would on balance cause substantial harm to the environment and surrounding countryside outweighing any benefits.

The proposed development is not consistent with NPPF Section 15 which deals with Conserving and Enhancing the Natural Environment. Paragraph 170 provides guidance that any development should recognise the intrinsic character and beauty of the countryside and its ecosystems. Developments should whenever possible help to improve local environmental conditions.

The proposed development is at odds with HDPF Policy 26. New development proposals must ensure that they retain the character of the District. Both Proposals for Change of Use of land are on a site that lies outside the development boundary and is in Countryside. According to the HDPF therefore any change of use in the countryside needs to be more strictly controlled and we would urge HDC to enforce their own policy.

The application for the development of the site needs to be judged on its original condition and not its current (illegal) status. The Inspector on 8 February 2016 in the Appeal Decision Notice set out 16 agreed conditions which have yet to be complied with. During this time the site has been altered considerably – the original owner, Mr Wenman, also built a two-storey brick building pertaining to be a single storey utility building which does not meet the original Planning Application. Whilst this is now subject to Enforcement Action, HDC has only asked that this building is reduced in height and have not demanded the building meet the floor plan size and is moved to the area designated on the plan for a Utility/Day room. Further, there has been irrevocable damage to the landscape through removal of trees and hedges. As the Appeal is no longer valid there is no reason for any development of this nature and the Sussex Topiary site is subject to enforcement by HDC which remains extant.

The development conflicts with HDPF Policy 5 which states that the level of expansion should be appropriate to the scale and function of the settlement type. We believe that a total of 12 gypsy pitches with all that entails in terms of hard standing for each of 12 mobile homes, 12 utility buildings, 24 cars, 12 gypsy caravans, hard landscapes, and ancillary lighting, sewerage etc would be totally out of keeping with the open, rural landscape of this settlement.

The application does not meet the housing needs for the area. The Appeal Decision notice took into account an Urgent Need for 4 gypsy pitches. From the electoral register it appears that no-one has been living on the site and so we question the genuine needs case for either the original 4 or the expansion to 12 gypsy pitches. There are in addition 2 further gypsy pitches at Tismans Common which were also granted on Appeal – neither of those 2 gypsy pitches have been occupied making a total of at least five unoccupied pitches in our parish.

HDC has successfully opposed a similar development for 11 gypsy pitches at Itchingfield in 2017. We believe that this case and the reasons for objections have set a precedent which we would expect HDC to want to uphold.

In summary we have fully considered the Retrospective Planning Application for 4 Gypsy pitches and the further expansion to 12 gypsy pitches and have deemed the application for change of use in both applications to be inappropriate. We would urge the Committee to refuse both applications.

Many thanks for your time.

Delegated Applications

Delegated Applications for noting at Rudgwick Parish Council Meeting 14th October 2019 Application Applicant Reason for Application Recommendation Official No Response Date No new planning applications

Applications for Rudgwick Parish Council Meeting 14th October 2019 Application Applicant Reason for Application Recommendation Official No Response Date DC/19/1982 33 & 35 Woodfield Retrospective works to 22.10.2019 Road, Rudgwick gardens of no. 33 & 35 to create tiered garden levels

Decisions

HDC Council Decisions – Rudgwick Parish Council Meeting 14th October 2019

Application No Applicant Reason for Application RPC HDC Decision Recommendation DC/19/1065 Land at Overhead Lines, No objection No objection Hermongers Farm, additional 3rd wire to be overhead line Hermongers, strung between the Rudgwick existing wires. DC/19/1150 Hatches, Lynwick Conversion of existing No objection with Withdrawn Street, Rudgwick garage into guest annex condition Application with the installation of dormer windows and replacement of windows and doors

DC/19/1510 Rudgwick Erection of a single storey No objection Application Recreation Ground, timber building for use as Permitted Bucks Green, a tennis pavilion Rudgwick

Enforcement Numbers

Enforcement Numbers – Rudgwick Parish Council Meeting 14th October 2019

EN/19/0458 Alleged: Development not built in accordance with approved plans Smithers Farm Guildford Road Rudgwick

EN/19/0461 Alleged: Extension of a building to provide for an additional workshop Workshop and Premises Smithers Farm Guildford Road Rudgwick EN/19/0466 Alleged: Breach of pre-commencement conditions 5, 10 and 11 of DC/16/2917 Windacres Farm Development Site, Church Street, Rudgwick

Correspondence/communications from parishioners to the Council • Fly tipping reported by parishioner, Clerk has responded – action had already been undertaken by Litter Warden NB please visit https://love.westsussex.gov.uk/reports/home and report any issues when encountered, it is still useful to inform the Parish Office so that the council is aware of these issues.

General correspondence/emails

1.10.2019 Email from AIRS - Newsletter

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VILLAGE HALLS & COMMUNITY BUILDINGS

NEWSLETTER - October 2019

The latest news from the AirS Village Halls & Community Buildings

Advisory Service

Welcome to October's newsletter

Wow, October already and dare we say it but the clocks will be going back at the end of the month! So, instead of dreading the long dark nights ahead of us, take some well-earned timeout to read the latest edition of the Village Halls Newsletter.

In this month's edition we will be covering:

Village Halls Conference - November 2019 National Villages Survey 2019

Social Media Training - December 2019/January 2020 Charity Commission Guides Q and A from halls

Village Halls Week 2020 Energy Brokerage

Village Hall Improvement Grant Fund

Funding opportunities

We always welcome feedback on both our subscription service and the newsletter, please email us with any comments and suggestions.

Community Building Annual Conferences

'A chance to get together'

We have the pleasure of announcing the details of our Annual Sussex Village Halls & Community Buildings Conference.

East Sussex Conference – Wednesday 6th November 2019 Time: 9.30am to 2.00pm Venue: James West Community Centre Brunel Drive, Hailsham, East Sussex BN27 3UB

West Sussex Conference – Thursday 7th November 2019 Time: 9.30am to 2.00pm Venue: Thakeham Village Hall

1 Abingworth Crescent, Thakeham, West Sussex RH20 3GW

Conference Programme: The conference will run from 10.00am to 2.00pm, with coffee/tea available from 9.30am. Refreshment breaks and a light buffet lunch are included. There will be ample opportunities for networking between participants, stand holders and speakers.

We’ll provide access to key information, expert advice and offer opportunities to share experiences and network.

As part of these events, we would like to celebrate the diversity of the halls in Sussex, therefore we would love for you to send us a photo of your hall so we can have them on display at the conferences. Please send photos to [email protected] by 1st November 2019

Speakers:

• Welcome & Introduction – AirS and venue representatives • HeatingSave Building Energy Management System - Simon Keast, Tensor • Mastering Social Media - James Armstrong, Digital Firefly

Workshops:

Attendees will be able to attend 1 of the 3 workshops run on the day. Please express your preference(s) on the booking form.

Workshop 1 – Learning lessons from renovations and new builds Workshop 2 – Identifying and securing funding Workshop 3 – Building management: maximising energy efficiency

Please note that due to demand we may not be able to meet all preferences, which will be allocated on a first-come-first-served basis.

Any Questions? Panel: A panel of those involved in managing and operating community buildings will take questions and enquiries from attendees. Please note, an opportunity to put forward a question in advance exists on the event booking form.

Stand holders: This year we are delighted to welcome the following organisations as stand holders at the event:

Allied Westminster Insurance Services - specialists in village hall and venue insurance.

Tensor - specialists in building management systems.

Booking: The conference is open to anyone who is involved with a community building of any type or size. 2019/20 subscribers to our Village Halls and Community Buildings Advisory Service may send up to 2 attendees 'free of charge', with additional attendees and non-subscribers charged £25 (inc. VAT) per person.

To make a booking, please complete the Booking Form and return it to us along with payment no later than Friday 1st November 2019.

Prices: Subscribers to AirS Advisory Service 2019/20 - No Charge (Up to a max. of 2 attendees)

Non-Subscribers/Additional attendees - £25 (Inc. VAT) per attendee

Payments can be made by BACS or cheque - please see the details on our booking forms.

If paying by BACS please include the full name of the applicant as a reference when making payment and email the completed application form to: [email protected] including ‘East Sussex or West

Sussex Village Hall Conference’ in the subject line.

Please note – refunds will only be considered for cancellations sought at least 14 days before the event date. If you cannot attend you may nominate someone else to do so in your place.

National Village Halls Survey 2019

Help us learn more about your Village Halls, their needs and the benefits they bring!

Every ten years a national survey is undertaken of the 10,000 village halls and community buildings located in the rural parts of England. This is undertaken to identify what support halls need and to illustrate the social and economic value they add to the communities and people that they serve.

The last survey was undertaken in 2009 and delivered a wealth of information about the physical make-up of the buildings, the volunteers that ran them and the groups that used them. The latest version is due for release in October 2019.

The national survey will be an electronic on-line completion and will be distributed by Action in Rural Sussex to halls located in Sussex, with other bodies performing similar roles in their own county.

If you receive a copy of the survey then please complete it as the intelligence

9 gathered helps us and our national body Action with Communities in Rural England (ACRE) to better understand the challenges that buildings have, but also the benefits that they bring.

Social Media Training specifically for Village Halls

"A guiding light in the world of social media and digital marketing"

AirS has partnered up with Brighton-based digital marketing agency, Digital Firefly to offer two social media workshops. These 2hr workshops have been designed specifically for village halls and community buildings.

Session overview: This session will introduce the main differences and benefits of each major social media platforms and help you understand how to use them.

We'll discuss the current state of social media marketing and help you understand the principles to follow to see success from your social media strategies, from explaining what metrics are and choosing the right ones to measure to creating content and engaging audiences. This session is suitable for any business or organisation looking to learn more about using

10 social media to see real life results.

By the end of the session you'll have a better understanding of social media and how to use it to your benefit and the benefit of your communities and audiences.

West Sussex When: Tuesday 10th December 2019 Time: 6.30pm - 8.30pm

Venue: Pulborough Village Hall, Swan View, Pulborough RH20 2BF

East Sussex

Time: 6.30pm - 8.30pm Venue Battle Memorial Hall, 81 High St, Battle TN33 0AQ

Prices: £24 per person for AirS Subscribers £30 per person for Non-Subscribers

Please email [email protected] for more information

Charity Commission Guides

Have you reviewed the useful guides to charitable activity?

The Charity Commission has released new guidance for trustees on Independent Examination of charity accounts: Independent examination of charity accounts: guidance for trustees (CC31)

This updated guidance explains what when an independent examination is required and what it involves, how to select an independent examiner for your charity and what you need to do to prepare for an independent examination.

A full list of the Charity Commissions’ 'CC' guidance publications can be found on the Commission’s website here.

These provide guidance on a wide range of themes, including:

• Trustees roles and responsibilities (CC3) • Charity reporting and accounting (CC15b) • Charity fundraising (CC20) • Establishing and registering a charity (CC21a and b) • Finding New Trustees (CC30) • Changing your charity's governing document (CC36) • Incorporation of charity trustees (CC43) • Charities and insurance (CC49)

Electronic banking

The Sussex Community Buildings Advisory Group has some useful learning to share in relation to electronic banking.

Action in rural Sussex is unable to offer financial advice as it is not registered with the Financial Conduct Authority (FCA), but we can share with you

12 discussion from the last meeting of the Sussex Community Buildings Advisory Group, when members shared experience of how their trustees handle these issues.

Key points included:

• Lloyd's and NatWest Bank offer a dual authorisation online banking system. • NatWest charge for an online account with two signatory authorisation. • Lloyd's Bank enable cheques received to be scanned into the bank account online (rather than physically submitted), but the charity name needs to be accurate and local people sometimes use a different (or historic) name, so the name of the payee needs to be on hall invoices. • For halls without full online banking, damage deposits received by BACS cannot be refunded by BACS, only by cheque. • Halls may benefit from having multiple authorised signatories in order to prevent any problems arising from a lack of nominated individuals due to departures or long-term illness.

Safeguarding fees reducing

The cost for DBS checks is being reduced from October 2019

Fees for Disclosure and Barring Service (DBS) checks are reducing with

13 effect from 1 October 2019. The key changes are as follows:

Type of DBS check Current fee Fee from 1 October 2019

Basic DBS check £25.00 £23.00

Standard DBS check £26.00 £23.00

Enhanced DBS check £44.00 £40.00

The fee for the Update Service will remain the same, at £13 per year.

Community and Hall Archives

Community Buildings are often the repository for records and key local history, including their own.

A number of halls have been creating space for village archives: Lurgashall are hoping to open their new archive in time for Village Halls Week in January 2020 and Lodsworth Village Hall already have in place have a modern, properly equipped archive room.

Pett Village Hall are planning to host a 3 village archive, 'ARC', for the parishes of Pett, Fairlight and Guestling in East Sussex, which it is hoped will stimulate interest in first and Second World War invasion plans.

Questions from the Halls We are often asked questions by our subscribers that may be better placed being answered by someone with direct experience. If you are able to offer guidance on the below questions or if you have a question that you would like us to put to the other village halls and community buildings, please email us

Q: What is the charge for registering with the ICO as a “data controller” if our hall installs CCTV?

A: The ICO provide the information below, which is relevant to this situation. Charities are automatically classed as Tier 1 organisations, for which the £40 fee is payable,applicable to “Micro organisations (including sole traders)”. Payments made by direct debit should receive an annual £5 deduction.

The General Data Protection Regulations/Data Protection Act 2018 – Have you paid the annual data protection charge? All businesses (including sole traders and partnerships) that process personal data are required to pay an annual data protection charge to the Information Commissioner’s Office (ICO) unless a relevant exemption applies. It is a legal requirement to pay the charge, and failure to do so could result in a fine, but it also makes good business sense as it could have an impact on your business reputation. Once you have paid, your business details are published on the Information Commissioner’s register of data controllers.

If a hall doesn't have CCTV, the general charity exemption is likely to apply and no fee is payable. A self assessment tool is available to complete at:

15 https://ico.org.uk/for-organisations/data-protection-fee/self-assessment/

Q: What information should we be displaying on our notice board?

A: Information presented on a notice board should focus on the key elements that may be required urgently or in an emergency, as well those which need to be accessible to others. This includes:

• Where first aid box is located • A list of emergency contacts for the hall and potentially other organisations - only with their consent. • The hall address and the postcode, should emergency services be required. • Fire evacuation procedure: o Premises licence and layout plan of hall showing fire exits, extinguishers, permitted seating arrangements for performances. o H&S poster "H&S Law - What you need to know" • Certificate of Employer Liability insurance. • Standard conditions of hire, from the hiring agreement. • Information about organisations who use the hall, when they meet and how to contact them. • A short history of the hall if not commemorated in a tablet or display elsewhere.

Q: Our committee engaged a joiner to make and fit a new window at the hall. We agreed up front payment for materials to make the window and final payment when fitted, but now can’t get hold of him. How can we legally pursue this to at least get the window, or the money back, that are cost effective?

A: A step-by-step guide and some useful tips are set out in this report from Which? https://www.which.co.uk/consumer-rights/advice/how-to-complain-if- youre-unhappy-with-building-work

The return of Village Halls Week!

What are your plans?

Monday 20th January – Sunday 26th January 2020 Village Halls Week has become a powerful means of sharing publicly the fantastic work of those who run village halls and community centres and the important activities they host.

Key national dates for your diary:

Thursday 23rd January 2020 – Throw Back Thursday If your hall has an interesting or colourful past or simply wishes to reminisce, then participate on this day and use #throwbackthursday on your social media channels.

Saturday 25th January 2020 – National Open Day Why not use this as an opportunity to engage with residents and users by developing something special….perhaps hall users could use this opportunity to run taster events?

If you are planning any events then please get in touch so we can help to promote it and be sure to let us know how you get on by emailing [email protected]

Energy Brokerage for Village Halls & Community Buildings

Exciting new scheme available to AirS Village Halls & Community Buildings Advisory Service Subscribers!

Action in rural Sussex (AirS) has entered into a partnership with the brokerage firm Full Power Utilities who have access to 30 different utility providers.

Participation offers trustees and managers of community buildings and village halls an opportunity to review their current needs, obtain obligation free quotes, and potentially obtain a better deal on their utilities.

If your electricity or gas contracts are coming to an end or you are simply interested in exploring your energy options, then why not participate.

Interested parties should complete and return the attached participation form to us via the details located on it. This captures key details on your building’s usage and current utility contracts, but also provides consent for this information to be passed by AirS to the broker (Full Power Utilities) who will then make contact directly to discuss your specific requirements.

The attached guidance provides additional information on the purpose of the scheme, the stages of the process and some advice on making decisions on utility estimates and contracts.

As well as potentially saving money on your energy costs, you will also be supporting the charitable work of AirS in helping rural communities, as we receive a small amount of commission for each contract – with no extra cost to your organisation.

If you have any questions or queries regarding any of the above then please feel free to contact us via [email protected]

£3 million Village Hall Improvement Grant Fund

Are you looking to refurbish your Village Hall?

DEFRA is currently delivering a Village Hall Grant Fund via our national body ACRE and ourselves to support the costs of updating and refurbishing village halls and community buildings across the country.

To date, two Sussex halls have been successful in progressing through the initial Stage 1 part of the process and are now completing the full Stage 2 applications. We wish them well with the process!

The scheme will fund up to 20% of eligible costs, with a minimum grant of £10,000 and a maximum grant of £75,000 payable. This means overall scheme costs would be between £50,000 and £375,000. Greater emphasis will be given to applications who have already secured most of the funding.

The grant aims to help fund the updating and refurbishment of village halls so that they are fit for purpose and provide activities which seek to achieve one or more of the following outcomes:

• Improved health and well-being/reduction in loneliness • Demonstrates a positive impact on the environment • Supports the local rural economy

How to Apply Please download the guidelines and eligibility criteria before completing Stage 1 of the application process.

Stage 1 There are two parts to Stage 1

• Part A - Project Funding Form.

• Part B - The Stage 1 Application Form.

Stage 2 - Full application Following your Stage 1 application, please wait to be contacted and invited to submit a full application to the 2nd Stage of the process. Further details will be provided at that point.

If you have any queries please email [email protected]

Funding Opportunities This information has been gathered from various public and voluntary sector newsletters and data sources, including East Sussex County Council, West Sussex County Council and local CVS organisations. We are grateful for access to this information. For more information please visit ESCC Funding News or West Sussex 4

Funding.

Please note the closing dates for applications as some may have a short deadline.

Truemark Trust The scheme aims to fund small, local organisations undertaking innovative projects in the community. Funding is at the discretion of the Trustees. Previous grants have been for between £1,000 and £10,000. The average

20 grant awarded is approximately £3,000.

Applicants may apply at any time and should note that this trust does not have a website. Applications should be made in writing. Contact the Truemark Trust for further information: Mrs Clare Pegden Truemark Trust PO Box 2 Liss Hampshire GU33 6YP Tel: 07970 540015 Email: [email protected]

Argus Grants Local registered charities that operate within the circulation area of the Argus series (Newsquest publications) can apply for a grant to support a local project.

The grants will help with specific items of equipment or materials to support projects/activities that meet every day needs.While preference will be given to ideas which create a tangible and durable benefit, consideration will be given to single events, performances or other projects of limited duration that otherwise meet the criteria.

Although no specific grant limits have been indicated, grants tend to range from around £1,000 to £9,000.The deadline for applications is 18 October 2019.

For more information and an application form visit your local Argus newspaper website.

G S Plaut Charitable Trust Limited The scheme is intended to support work undertaken for charitable purposes. Funding is at the discretion of the Trustees. Previous grants have been for between £1,000 and £4,000.

Applicants should note that the Trust does not maintain a website. Applications are considered twice a year but interested applicants may apply at any time. Interested applicants must submit a brief proposal in writing and

21 should include a stamped addressed envelope.

For further information, please contact: Richard Speirs G S Plaut Charitable Trust Limited 39 Bay Road Wormit Newport-on-Tay Fife DD6 8LW Email: [email protected]

Comic Relief and Groundwork New Community Fund This new fund may be of interest to halls which have Pre-Schools. Grassroots community organisations and charities can apply for either of the following grants:

• Capacity building grants of up to £500 to support organisations to become more robust and better able to deliver projects that have a legacy beyond the funding. E.g. activities such as developing organisational governance, policies and procedures and increasing overall capacity in groups. • Project development grants of up to £4,000 are available for projects, including purchasing items, materials and equipment to benefit the local community, improvements to a community building, developing an outdoor space or running a community project or activity. Projects can also fund coordinators to manage volunteers, staff to lead activities or training sessions, workshops and community activities.

Projects need to tackle one of Comic Relief’s four core themes e.g. Children Survive & Thrive: supporting children under the age of 5 to grow, play and learn in safe environments with people who love and care for them. Mental Health Matters: projects that support good mental health in communities and tackle stigma and discrimination. Applications can be made at any time

Community Business Fund - ONLY for Incorporated Organisations The fund is designed to support existing community businesses with grants to help them progress towards self-sufficiency. This could be through increasing trading income, securing an asset or significantly reducing revenue costs.

The programme is for existing community business based in England. More information on application criteria can be found in the guidance. Grants of £50,000 – £300,000 are available to cover:

• Capital costs including building, vehicles, equipment of significant value, refurbishment costs. • Project-specific revenue costs like staff costs, professional fees, volunteer costs.

You can get in touch with our grant partner, UMi, at any point during your application process for free advice and guidance. Call our helpline on 0300 1240444 – open Monday to Friday from 9am until 5pm (4.30pm on Friday).

Late St Patrick White Charitable Trust The Late St Patrick White Charitable Trust offers grants to registered charities working in the UK for general charitable purposes.

Funding is at the discretion of the Trustees. Previous grants have been made for less than £10,000. Applications can be made at any time.

Groups should contact the Late St Patrick White Charitable Trust for further information and details of the application process: Late St Patrick White Charitable Trust, c/o HSBC Trust Company (UK) Ltd, Second Floor, 1 The Forum Parkway, Whiteley, Fareham PO15 7PA Tel: 02380 722225

Lord Barnby's Charitable Foundation The foundation awards grants to a wide range of organisations throughout the UK. Funding is at the discretion of the Trustees. Previous grants have been for between £250 and £10,000.

Applications can be made at any time and should be made in writing. Applications should also include the following:

• A brief description of the organisation and project. • A copy of the organisation’s most recent accounts.

For further information, please contact: Mrs C Thomason, The Lord Barnby's Foundation, PO Box 442, Market Drayton, TF9 9EQ.

Rest-Harrow Trust The Rest-Harrow Trust provides grants to charitable organisations in the UK for general charitable purposes. Funding is at the discretion of the Trustees. Previous grants have been for between £100 and £2,000. Applications may be submitted at any time.

This Trust does not maintain a website or email address. Contact Rest- Harrow Trust in writing for further information: Judith Susan Portrait, Rest- Harrow Trust, 21 Whitefriars Street, London, EC4Y 8JJ.

Ruth and Stuart Lipton Charitable Trust The scheme is intended to support general charitable activities. Funding is at the discretion of the Trustees. Previous grants have been awarded up to £20,000. The application process is ongoing and interested applicants may apply at any time. Applicants should note that this trust does not have a website. Applicants are advised to contact the Trust for further information.

Enquiries to: Ruth and Stuart Lipton Charitable Trust, Lewis Golden & Co, 40 Queen Anne Street, London, W1G 9EL Tel: 020 7580 7313 Email: [email protected]

Please note that you are receiving this newsletter as you specified that you would like to receive it as part of the Village Halls & Community Buildings Advisory Service. Your contact details will only be used for the purpose of this newsletter (unless you stated that you are also the primary contact for the membership).

Please let us know if you no longer wish to receive this newsletter by emailing [email protected]

If you require further information related to any of the issues identified in this newsletter, have any questions, or would like to identify themes for future issues, then please email [email protected]

Our mailing address is: Action in rural Sussex, Suites F7-F9, Waterside Centre North Street, Lewes East Sussex BN7 2PE

1.10.2019 Email from WSCC newsletter

Issue 7 | October 2019

Get Ready for Brexit

The Government’s Get Ready for Brexit campaign is now live. Please use your own channels and contacts to help promote the national campaign to residents and businesses.

Local government arrangements for dealing with the EU Exit in West Sussex are shared between the County Council and the District and Boroughs Councils, based upon our statutory roles and responsibilities.

Alongside our district and boroughs, we are taking reasonable steps, in line with relevant guidance and messaging coming from the Government and its agencies, to prepare the county for our exit from the EU.

If you have any questions please contact us.

Free tree planting packs available

Deborah Urquhart, Cabinet Member for Environment, is aware that parishes and community groups are keen to get involved in eco-projects, in order to take action against Climate Change.

Therefore, West Sussex County Council (WSCC) is working on a number of projects to support its residents, as well as Town and Parish Councils, in doing so. For example:

Here at WSCC we have recently made a pledge to be carbon neutral by 2030 and to show leadership in our communities. As a result, we are already taking significant steps to reduce our own carbon emissions.

We are also encouraging residents and those who work in, or visit, the county to sign up to our Climate Pledge.

However, we still need a stronger, resilient and natural environment, and increasing our tree planting may be part of that solution.

We’re encouraging all communities and parishes to apply for a free tree pack from the Woodland Trust. There are different types of packs available, depending on your individual space, planting requirements and local interest. They are taking applications for delivery in March 2020, so early registration is recommended.

Our Sustainability team would be delighted to hear from your communities if they register for a pack and to hear how the tree planting progresses.

Fostering Heroes

This autumn we are celebrating our local foster carers and giving them the superhero status they deserve.

There is an urgent need to recruit more carers in West Sussex and our children in care are looking for heroes with the superpowers of empathy, communication and listening.

You can support the campaign by displaying our ‘Change a Life’ poster on your notice boards and sharing information on social media via Facebook and Twitter. You can also use our hashtags #FosteringHeroes and #ChangeALife.

To find out more about becoming a foster carer, visit: www.westsussex.gov.uk/fostering.

To request printed posters for display contact: [email protected].

New Age Well campaign for older residents

We’re launching a new campaign called Age Well on 1 October.

The campaign aims to celebrate our older residents and support them to stay well, healthy and independent as they grow older in our wonderful county.

As part of the initiative we’re keen to find out from residents what they think it’s like to age well in West Sussex? Please can you encourage people to take part in the five minute survey and be entered into a prize draw of free leisure passes in your local area.

Over the coming months we’ll be highlighting practical and useful information on the following five themes:

• Your home - how older people can make their homes safer and consider alternative housing solutions • Connecting with others - reducing the risk of loneliness and social isolation • Financial stability - having good financial plans for the future • Mental health - maintaining your mental health • Being active - improving your health through exercise

We know Town and Parish councils are in contact with many older residents who may benefit from finding out more about the campaign to help them age well in later life. Please can you help by letting people know about the survey, the campaign and if on email to sign up for our regular newsletter.

More information on the campaign can be found on our campaign page. We are also finalising a toolkit for stakeholders to promote and engage with the campaign – if you would like to receive this, please contact our Communications Lead for Adults’, Michelle Crowley.

Befriending scheme looking for volunteers

A successful befriending scheme supporting children in care is looking for volunteers to help it expand.

West Sussex County Council’s Independent Visitor scheme sees adult volunteers paired with a young person aged eight to 18, meeting up around once a month to take part in an activity or simply spend time together.

Paige Manvell, 23 (pictured left), is one of the youngest Independent Visitors in West Sussex. Paige, a school teaching assistant from Worthing, said: “It’s quite special being with a child who needs that solid person they can rely on. It’s become just like having another friend to go out for dinner with, go bowling or trampolining or just have a catch up with.”

Applications are now open at www.westsussex.gov.uk/independentvisitor and anyone interested in finding out more is invited to an information evening at Centenary House, Worthing on 13 November, 5.30pm for a 6pm start.

Our latest communication campaigns

Take a look at three of our latest communication campaigns:

• Age Well • Budget 2020/21 • Brexit

Feel free to share these links, and the information contained within, to help keep your residents updated and informed.

Have your say on local issues that affect you

Have your say on matters that affect you and your local communities - and get your residents to do the same - by visiting our Have Your Say Consultation Hub. From major road schemes and Joint Area Action Plans, to premises licence applications and safeguarding in our schools; we want to hear your residents' views to help shape future policy and decisions.

Our current consultations are:

• Waste Prevention Questionnaire • Age Well survey

Keep a look out on the hub for our Small Schools consultation when it launches on 7 October.

Go to the Have Your Say Consultation Hub for details of all of our current consultations.

Your Voice: The People's Panel

Alternatively, encourage your residents to join Your Voice: The People's Panel where they'll be regularly consulted about a number of important local issues. Once registered they'll receive links to surveys, reports and outcomes and occasionally links to other public surveys.

Find out more information and subscribe here.

Get in touch!

If you have any questions about what you've read, or you'd like to share some of the work your town or parish council is doing for us to highlight in future newsletters, email us at:

[email protected]

Don't forget you can also follow West Sussex County Council on social media for all the latest news and updates. Just click on one of the social media links at the bottom of this email.

Do you have an event coming up?

If you would like to promote an event in your area you can use the events calendar on our website.

You can search for West Sussex events here.

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30.09.2019 Email from WSCC - Education

WS110(M) Starting WS110(N) Starting School Poster 2020 FINALx.pdfSchool Leaflet 2020 FINALx.pdf

Dear Colleagues,

Starting School - September 2020

The application process for children due to start school in September 2020 will begin on Monday 7 October 2019. We try to advertise the application arrangements as widely as possible and it is in this connection that I now write to you.

As a service to your local community we would invite you to advertise the starting school application window in your Parish Magazine, on your website or by whatever means you normally use to communicate with your residents.

I have attached to this email a poster and leaflet giving details of the application process. The key points are:

• Apply online at www.westsussex.gov.uk/admissions • Applications can be made between 7 October 2019 and 15 January 2020 • Special rules apply for house movers until 15 February 2020 • Further information for parents is available on our website now • Staff are available to support on 03330 142 903

Applications made after the closing date cannot be considered until all on time applications have been processed. This may mean it is not possible to offer a child a place at a local school. We would therefore be grateful if you could help actively encourage all parents to apply by the closing date.

If you have any questions regarding the process please do not hesitate to contact me.

In advance, please accept our thanks for your assistance and co-operation.

Kind regards

Natalie Bailey

Natalie Bailey | Senior Admissions Officer

Pupil Admissions South, People Services

West Sussex County Council Location: Post Point 4.2, Centenary House, Durrington Lane, Worthing, BN13 2QB. Internal: 24968| External: +44 (0) 330 2224968| E-mail: [email protected]

Please note, working hours are part time Wednesday - Friday

02.10.2019 Email from HDC - Publication of plan: Forward Plan October 2019, Cabinet.

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Council and cabinet meetings

Agendas, minutes and publications

You are subscribed to receive Council meeting agendas, minutes and publications email updates from Horsham District Council. To view the updated page click on the link below.

Wednesday, 2nd October, 2019, 2.18 pm - Publication of plan: Forward Plan October 2019, Cabinet.

02-10-2019 03:18 PM BST

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Parkside, Chart Way, Horsham, West Sussex, RH12 1RL

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TWITTER 03.10.2019 WSCC Highways Request to residents

West Sussex Highways Twitter digest

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West Sussex Highways WSHighways 01 Oct

West Sussex County Council is calling on residents to help rake leaves away from drains to stop them blocking up. https://t.co/stlSNvhigO

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04.10.2019 Email from NALC Chief Executives Bulletin

Conservative party conference

The political party conference season came to a close this week with our chairman, Cllr Sue Baxter, and other NALC colleagues in Manchester at the Conservative Party autumn conference. Brexit was again a consistent theme, with much focus on what the Prime Minister has or hasn’t been up to, including drinking from disposable coffee cups! The highlight for us was our joint event with the Epilepsy Society attended by around 70 people – not bad going seeing as there were another 30 or so events going on at the same time! You can read more in our news stories on teaming up with the Epilepsy Society here and our call for the Conservatives to support local (parish and town) councils in tackling loneliness here.

Technical consultation on local government finance

I’m pleased to let you know that the government is not proposing to extend council tax referendum principles to local councils in 2020-21. This was at the heart of our engagement with the government on the Spending Round and I’m pleased to see a positive outcome from advocacy by NALC, county associations and councils on this vital issue. We will be discussing this further with ministers in the coming weeks and responding to the technical consultation published on 3 October, including restating our call for access to existing grant funds and support for improvement.

NALC Policy Committee

NALC’s Policy Committee met on 1 October, here are a few highlights:

• the committee welcomed two officials from Ministry of Housing Communities and Local Government (MHCLG) to discuss the Government’s 5G mobile consultation;

• an update on the Diversity Commission and elections research was welcomed and progress noted

• outline proposals for a draft campaign plan for 2020 were agreed

• the committee agreed to re-submit to MHCLG a Sustainable Communities Act proposal from Barrowden Parish Council on building controls

• Motions were considered from Gloucestershire on rainwater harvesting (and will be factored into climate change campaign), Dorset on social care (we will be pressing the Government to publish its social care green paper), and Avon on Home Zones (building this in to further engagement on the National Planning Policy Framework).

NALC Spring Conference 2020 — sponsored by BHIB Councils Insurance

Save the date! I’m delighted to let you know the NALC Spring Conference 2020 will take place at the Aviva Conference Centre, London on 17 March 2020. The theme of the event will be health and wellbeing and more will appear here in due course – so watch this space!

Healthwatch Conference

Our Vice Chairman (Finance), Cllr Keith Stevens, and I attended Healthwatch England’s conference in Birmingham on 1 October to promote the sectors role in health and wellbeing. Their local role is to find out what people like about health services, what could be improved, and help people find the information they need. They are very interested in making contact with our councils and I would encourage county associations to make contact with their local healthwatch if they have not already done so.

Society of Local Council Clerk (SLCC) Conference

I hotfooted it from Birmingham to Leicestershire on 2 October to join SLCC colleagues at their annual conference, here are a few reflections:

• It was their best attended event for some years, so well done!

• The chief executive of Sevenoaks Town Council, Linda Larter, took over as president for the next 12 months - congratulations Linda and good luck!

• There were interesting sessions on devolution, the future of councils and climate change; an underlying theme was the continuing need to drive up standards in the sector

• In my presentation I outlined how we were working together to improve the sector and help it fulfil its potential to build stronger communities; I also thanked clerks for their commitment and support to councillors, councils and communities

New councils campaign

Our campaign to create new councils continues to gather pace with some positive developments this week: the Evening Standard, which has a circulation of nearly 1 million people, plus an even bigger online reach, published a letter from Sue in response to the an article by the Centre for London on empowering the capital’s neighbourhoods; in Torbay on 1 October, Devon Association of Local Councils representative on National Assembly, Cllr Ken Browse, spoke at a well-attended public meeting as part of the community governance review consultation; and a new town council for Shipley moved a step closer as Bradford Metropolitan District Council started their consultation.

Tree Charter newsletter

We recently published our latest Tree Charter newsletter which includes case studies from East Ilsley Parish Council, Berkshire, Fownhope Parish Council, Herefordshire and Rattery Parish Council. Devon, and details for Tree Charter Day on 30 November in which councils can receive free trees from The Woodland Trust for tree planting events! For more information contact [email protected]

And finally...

A big congratulations to Thetford Town Council for their recent Gold award in the Local Council Award Scheme. Tina Cunnell, Town Clerk told us: “As a new clerk I was looking for a structure that would guide myself and the council towards best practice. It was extremely helpful in making an action plan and to quantify our progress.” So would they recommend the scheme to other councils? “Yes definitely, even though we now have gold, we use the criteria as format for us to look at continually improving as a council. The gold status is a real acknowledgement of our councillors and officers working

36 together as I do not think that Gold is achievable if this is not the case.”

04.10.2019 Email from Coastal West Sussex Training Corp Coastal West Sussex Training coming up in November

Places now available on our training courses coming up in November for local families and carers of young people: Building Resilience Worthing 7th November 2019 17:00-19:00 Book your place via Eventbrite

Understanding Behaviours of Concern Shoreham 14th November 2019 18:30-20:30

Book your place via Eventbrite

ASC and ADHD Strategies Bognor Regis 20th November 2019 09:30-16:30 Book your place via Eventbrite

Understanding Sensory Profiles Horsham 26th November 2019 10:00-13:00 Book your place via Eventbrite

For more information about the course or to speak to the Training team : 277010 01903 or [email protected]

04.10.2019 Email from WSCC West Sussex Highways Twitter Digest

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West Sussex Highways WSHighways 04 Oct

The latest weekly update for the Broadbridge Heath major highways improvements has been updated https://t.co/GrQZLzHGPa

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West Sussex Highways WSHighways 03 Oct

Please be aware following a an incident this morning, causing damage to the carriageway. Danehill lane/ Horsted lan… https://t.co/EsmMoFo9bi

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