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City of Plainwell

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City of Plainwell Department of Administration Services Rick Brooks, Mayor 211 N. Main Street Lori Steele, Mayor Pro-Tem Brad Keeler, Council Member Plainwell, Michigan 49080 Todd Overhuel, Council Member Phone: 269-685-6821 Fax: 269-685-7282 Roger Keeney, Council Member Web Page Address: www.plainwell.org “The Island City” AGENDA City Council Monday, March 26, 2018 7:00 PM 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Roll Call 5. Approval of Minutes/Summary – 03/12/2018 Regular Meeting 6. General Public Comments 7. County Commissioner Report 8. Presentation A. Suzanne Deneau – Wightman & Associates – River to River Trail Plan Update 9. Agenda Amendments 10. Mayor's Report 11. Recommendations and Reports: A. Resolution 18-09 – Property Transfer Affidavit Fee Waiver Council will consider adopting Resolution 18-09 to waive the penalty for failure to timely file a Property Transfer Affidavit. B. Resolution 18-11 – Remove South Woodhams Street from Act 51 Map Council will consider adopting a resolution to remove a section of South Woodhams Street, south of Colfax, from the city’s Act 51 map. C. Resolution 18-12 – Arbor Day 2018 Council will consider adopting a resolution setting April 27, 2018 for the city’s Arbor Day celebrations, including a tree planting ceremony at 12:30pm honoring Dale Harrington. D. WR – Replacement Screw Pumps Council will consider approving a construction contract with Franklin Holwerda Company for $225,800 for replacement screw pumps at the Water Renewal Plant. 12. Communications: The February 2018 Water Renewal Report. 13. Accounts Payable - $82,857.28 14. Public Comments 15. Staff Comments 16. Council Comments 17. Adjournment Note: All public comment limited to two minutes, when recognized please rise and give your name and address The Island City The City of Plainwell is an equal opportunity provider and employer MINUTES Plainwell City Council March 12, 2018 1. Mayor Pro-tem Steele called the regular meeting to order at 7:01 PM in City Hall Council Chambers. 2. Scott Fenner from Lighthouse Baptist Church gave the invocation. 3. Pledge of Allegiance was given by all present. 4. Roll Call: Present: Mayor Pro-Tem Steele, Councilman Overhuel, and Councilman Keeler. Absent: Mayor Brooks and Councilman Keeney. 5. Approval of Minutes/Summary: A motion by Overhuel, seconded by Keeler, to accept and place on file the Council Minutes and Summary of the 02/26/2018 regular meeting. On voice vote, all voted in favor. Motion passed. 6. General Public Comments: None. 7. County Commissioner Report: Commissioner Black asked for feedback regarding tax issues from the Commission on Aging, and about a pipeline from Lake Michigan. 8. Agenda Amendments: None 9. Mayor’s Report: None. 10. Recommendations and Reports: A. Superintendent Updike reported having received an Act 51 Street Map from the State of Michigan that was missing a few streets, as well as the new section of Prince Street north of M-89. The resolutions before Council are to certify that the streets exist so the State can update its maps. A motion by Keeler, seconded by Overhuel, to adopt Resolutions 18-06, 18-07 and 18-08 to add sections of Benhoy, North Anderson, and Prince Streets to the State’s Act 51 Mileage Certification. On a voice vote, all in favor. Motion passed. B. Superintendent Updike reported damage to a streetlight by a private contractor. A second streetlight could be ordered without additional shipping costs saving the city some money and providing a backup. A motion by Keeler, seconded by Overhuel, to approve the purchase of two (2) Halophane street lights from Kendall Electric for $5,146.00. On a roll-call vote, all in favor. Motion passed. C. Director Bomar reported having ordered a new patrol vehicle approved by Council in December 2017. This request is to equip the new vehicle with public safety equipment. A motion by Overhuel, seconded by Keeler, to approve the project with Tele-Rad to equip the new patrol vehicle in the amount of $7,445.00. On a roll-call vote, all in favor. Motion passed. D. Jeff Wingard from Fleis & Vandenbrink gave Council a status report on where the SAW Grant project is and milestones reached and targeted. He noted the need to confirm the city’s commitment to match the required funds within the grant ($108,700). He reported their would related to the Grant would include inspecting and cleaning pipes, mapping GIS coordinates for the sewer and storm systems as well as a prioritized snapshot of the infrastructure. Related to the Grant work, their staff could update GIS coordinates for the water system for additional costs, which would be reduced by having the work done whole Fleis & Vandenbrink staff was already walking through the entire town mapping and inventorying the sewer and storm water systems A motion by Keeler, seconded by Overhuel, to confirm the city’s provision of matching funds of $108,700 for the SAW Grant. On a roll-call vote, all in favor. Motion passed. A motion by Overhuel, seconded by Keeler, to approve a 2-phase project with Fleis & Vandenbrok to map the water system for GIS purposes with a total project cost of $37,000. On a roll-call vote, all in favor. Motion passed. E. Community Development Manager Siegel reported the Planning Commission’s work on updating the zoning classifications and that a Public Hearing needed to be set. A motion by Keeler, seconded by Overhuel, to set a public hearing on April 9, 2018 for purposes to reviewing amendments to the zoning ordinance. On a voice vote, all in favor. Motion passed. 11. Communications: A. A motion by Keeler, seconded by Overhuel, to accept and place on file the February 2018 Investment and Fund Balance Reports. On a voice vote, all in favor. Motion passed. 12. Accounts Payable: A motion by Keeler, seconded by Overhuel, that the bills be allowed and orders drawn in the amount of $194,127.24 for payment of same. On a roll call vote, all in favor. Motion passed. 13. Public Comments None. 14. Staff Comments Personnel Manager Lamorandier reported having placed ads for seasonal labor and for the DPW Superintendent’s position. Superintendent Updike reported working on grants for street upgrades, as well as training on Cartegraph. Superintendent Pond updated Council on the subsiding water levels after recent flooding. Community Development Manager Siegel reported working on fundraising for a planned sesquicentennial celebration in 2019. Clerk/Treasurer Kelley reported having helped the City of the Village of Douglas with property tax settlement after Plainwell’s settlement was completed without incident on March 1. He also noted the planned arrival of new election equipment this week. 15. Council Comments: None 16. Adjournment: A motion by Keeler, seconded by Overhuel, to adjourn the meeting at 7:38 PM. On voice vote, all voted in favor. Motion passed. Minutes respectfully Submitted by, Brian Kelley City Clerk/Treasurer SUMMARY Plainwell City Council March 12, 2018 1. Mayor Pro-Tem Steele called the regular meeting to order at 7:01 PM in Council Chambers at City Hall. 2. Invocation given by Scott Fenner from Lighthouse Baptist Church. 3. Pledge of Allegiance was given by all present. 4. Roll Call: Present: Steele, Keeler and Overhuel. Absent: Brooks and Keeney. 5. Approved Minutes/Summary of the 02/26/2018 regular meeting. 6. Approved Resolutions 18-06, 18-07 and 18-08 to update the Act 51 Street Funding Map. 7. Approved purchase of two (2) street lights from Kendall Electric for $5,146.00. 8. Approved project to equip the new DPS patrol vehicle from Tele-Rad for $7,445.00. 9. Confirmed the city’s obligation to provide matching funds of $108,700 for the SAW Grant. 10. Approved a 2-phase project with Fleis & Vandenbrink for $37,000 to map and inventory the water system for GIS purposes. 11. Set a Public Hearing for April 9, 2018 to consider amendments to the Zoning Ordinance. 12. Accepted and placed on file the February 2018 Investment and Fund Balance Reports. 13. Approved Accounts Payable for $194,127.24. 14. Adjourned the meeting at 7:38 pm. Submitted by, Brian Kelley City Clerk/Treasurer The City of Plainwell is an equal opportunity provider and employer County Services Building 3283 – 122nd Avenue Allegan County Allegan, MI 49010 269-673-0203 Main Office B o a r d o f 269-686-5331 Main Fax http://www.allegancounty.org Commissioners Dean Kapenga, Chairman Max Thiele, Vice Chairman BOARD OF COMMISSIONERS MEETING – AGENDA Thursday, March 22, 2018 – 1PM DISTRICT 1 Dean Kapenga Board Room – County Services Building 616-218-2599 dkapenga@ allegancounty.org 9AM DISCUSSION ITEMS: 1. Administrative Update (Health Dept. addressed the processes set by DEQ for R. Smith’s DISTRICT 2 Jim Storey issues, and reviewed performances for environmental services provided. Otsego and 616-848-9767 other location wells are being tested. Mr. Smith reported that other counties are not jstorey@ allegancounty.org complying to DEQ required inspections. Allegan County will invite DEQ to discuss the said inspections and frequencies. 2. Commission on Aging—Senior Millage Options (166-079) (August Primary renew millage for DISTRICT 3 four years, millage heated misunderstanding discussion) Max R. Thiele 3. 2018 Board Planning (Discusson; passed unanimously) 269-673-4514 mthiele@ 1PM CALL TO ORDER: allegancounty.org OPENING PRAYER: Commissioner Gale Dugan PLEDGE OF ALLEGIANCE: ROLL CALL: DISTRICT 4 PUBLIC PARTICIPATION: (R. Smith & Sons complained about Mark DeYoung 616-681-9413 health dept. inspections costs that doubled from 2017, and inquired to mdeyoung@ know how fees are calculated. allegancounty.org ADDITIONAL AGENDA ITEMS: ADMINISTRATIVE REPORTS: DISTRICT 5 Tom Jessup CONSENT ITEMS: 269-637-3374 1.
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