The Senior Project Manager Plans

CITY OF WEST SACRAMENTO

SENIOR PROJECT MANAGER

DEFINITION: The Senior Project Manager plans, organizes and administers advanced, complex city projects of defined duration, physical scale, budget and community impact; may lead and coordinate activities of Capital Improvement Program (CIP) project teams; and leads and coordinates the work of assigned professional and support staff who are acting as project team members. The Senior Project Manager is an at-will position that is appointed by and sits at the pleasure of the City Manager.

SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Director of Public Works and/or designee. The Senior Project Manager may exercise direct daily supervision over subordinate staff. If direct supervision of two or more staff is exercised, this position will be designated as exempt for the purposes of overtime.

CLASS CHARACTERISTICS: The Senior Project Manager is the advanced journey level classification in the Project Manager career series.

Upon the recommendation of the Department Head and approval by the City Manager, a Project Manager II may advance to a Senior Project Manager upon demonstrating the abilities and competencies necessary to perform the full range of Senior Project Manager duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.

EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

 Plans, organizes, coordinates, administers, monitors evaluates projects and their scope, schedule and budget of varying levels of complexity including Community Facilities Districts, and landscaping and lighting projects.  Assists in the preparation of, or prepares construction documentation for submission to the Building Division for all required building permits, and associated agency permits including environmental review.  Prepares and maintains a project budget including the review and approval of payment applications associated with all aspects of a project and preparation of cost estimates for budget review and recommendations.  Prepares requests for proposals for assigned construction projects, construction documents, grant applications, parkland dedication agreements, Common Area Maintenance agreements and professional service agreements.  Recommends technical and professional consultants required for departmental and citywide projects and supervises, schedules, monitors and evaluates their work. CITY OF WEST SACRAMENTO Senior Project Manager (Continued)

 Prepares, reviews and monitors payments related to any and all aspects of a project and prepares cost estimates for budget recommendations.  Monitors and inspects a variety of construction, renovation, and landscaping projects to ensure their conformance with plans, applicable standards and specifications.  Confers with city staff and other officials on the administrative needs and requirements related to assigned projects and mediates conflicts, if needed.  Counsels and collaborates with city staff and other officials on the administrative needs and requirements related to assigned projects and mediates conflicts, if needed.  Supervises, trains and evaluates the work of professional, technical and clerical staff.  Initiates and conducts studies, surveys, and analysis and prepares recommendations.  Participates in the review of construction documents for City facilities, community facilities districts (CFD’s), municipal building construction or maintenance projects and performs other related sub professional engineering duties.  Prepares or directs the preparation of and submits to the appropriate department, division or agency all necessary permits, certifications, reports, forms, studies, surveys, engineering construction documents required by City, local, federal, state, county, district, and associated funding agencies.  Prepares and submits procedures, guidelines and regulations, and collects, analyzes and interprets supporting information, data, and maintains proper documentation and record keeping systems based on the most current industry standards and city standards.  Makes written and oral presentations to the City Council, Executive Team, Commissions, and city departments on assigned projects and facilitates meetings.  Meets with interested and affected citizens including business owners, managers, homeowners and others to discuss public aspects of City projects.  Implements and maintains throughout the life of a project, inception to completion, all related scope, schedule and budget activities necessary and as delineated by City Standard Operating Procedure (SOP) and city policy for the success of assigned projects.

QUALIFICATIONS:

Knowledge of: Principles and practices of project administration and governmental finance, budgeting, accounting and procurement methods; research and analysis techniques, methods and procedures; applicable state and federal law including building codes and standards, local and state regulations, and standards; current building construction practices, methods, costs and materials; principles and practices of facility maintenance; contract development and administration; public works engineering practices, procedures and design; principles and practices of supervision.

Skill in: Managing multiple tasks and deadlines; dealing effectively with the public; operating computers, computer applications and software; effectively planning, developing and implementing a comprehensive program with a broad scope, detailed schedule, extensive

CITY OF WEST SACRAMENTO Senior Project Manager (Continued) budget and high degree of complexity; supervising and directing professional, technical and clerical staff; making effective presentations to the public, public officials, committees, and outside agencies; preparing technical and analytical reports; communicating effectively, orally and in writing; identifying and analyzing problems while incorporating solutions that maintain the projects scope, schedule and budget; interpreting and applying pertinent federal, state and local laws, regulations, standards, policies and procedures; preparing and administering assigned schedules and budgets.

EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:

Education: A Bachelor’s Degree from an accredited college or university with major coursework in business or public administration, architecture, engineering, construction management, or closely related field. Specialized training, such as project management, OSHA, ADA, CBC accessibility, meeting facilitation, project evaluation and other relevant training are highly desirable.

Experience: Six (6) years of progressively responsible project leadership or management experience, preferably in government related projects including two (2) years of supervisory experience.

LICENSES AND CERTIFICATES: Possession of, or the ability to obtain, and maintain the appropriate California driver license.

SPECIAL CONDITIONS: Ability to wear and use SCBA units as regulated by CalOSHA.

WORKING CONDITIONS: May be required to attend off-hour meetings, commission meetings, and council meetings.

PHYSICAL DEMANDS: Mobility to work in a standard office or construction environment, use standard office equipment and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to twenty-five (25) pounds such as files, manuals, or small tools and equipment for distances up to fifty (50) feet.

CITY OF WEST SACRAMENTO Senior Project Manager (Continued)

ENVIRONMENTAL ELEMENTS: Employees generally work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may also work in a construction or field environment including inclement weather conditions and construction and traffic hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.

Adopted: 10/18/2016 Bargaining Unit: Management Revised: At-Will:  Yes  No Maintenance Update: Form 700:  Yes  No Title Change: FLSA Status:  Non-Exempt  Exempt; see above Job Category: Administrators/Managers