Note: Please turn off all cell phones and pagers during the meeting.
Open Citizen Comment Procedure 1) Public Hearings — Any citizen is allowed to ask questions and/or make comments during any public hearing scheduled for a particular issue. 2) “Citizen Communication” — Public comment can be provided on any item on the agenda or on issues affecting the City not on the agenda. Public comments should generally be limited to 3-5 minutes. Citizens are encouraged (but not required) to contact City Administration one week prior to the meeting, preferably in writing, to be placed on the agenda. Doing so provides Council an opportunity to give consideration to the issue/comment.
COUNCIL PRAYER Ministerial Alliance AGENDA OF THE ROLLA CITY COUNCIL Monday, June 3, 2019; 6:30 P.M. City Hall Council Chambers 901 North Elm Street
PRESIDING: MAYOR LOUIS J. MAGDITS, IV
COUNCIL ROLL: RACHEL SCHNEIDER, DANIEL JONES, MATTHEW CROWELL, ANN MURPHEY, JACOB ROHTER, DAVID SCIIOTT, JODY EBERLY, JOHN MEUSCH, JIM WILLIAMS, MARIE ALLEN, CHRISTINE RUDER, AND TIFFANY HENRY *** * * 4 * *44* * * * ** ** * * * **** 4 ***** * ** * * * * *4 *4* * ** * PLEDGE OF ALLEGIANCE Councilwoman Jody Eherly CONSENT AGENDA A) Consider Approval of the City Council Minutes of: 1) City Council lvleeting—May6,2019
2) City Council Closed Session Meeting — May 6, 2019
3) Special City Council Meeting — May 13, 2019
4) City Council Meeting — May 20, 2019
5) City Council Closed Session Meeting — May 20, 2019
II. PUBLIC HEARINGS None.
III. ACKNOVLEDGMENTS and SPECIAL PRESENTATIONS
A) Rolla Municipal Utilities (RMU) FY 2019 Second Quarter Report — RMU General Manager Rodney Bourne
IV. REPORT OF MAYOR and COUNCIL/REPORTS OF BOARDS AND COMMISSIONS/CITY DEPARTMENTS
A Environmental Services Department Monthly Report — April 2019 B) Police Department Monthly Report—April 2019 C) Animal Control Division Monthly Report — April 2019
D) The Centre Financial Analysis — April 2019
B) Parks Department Financial Analysis — Api-il2019
F) Building Codes Division Monthly Report — April 2019
G) Municipal Court Monthly Report — April 2019
H) Rolla Municipal Utilities Monthly Reports — March and April 2019 1) Rolla Board of Public Works Meeting Minutes — April 2, and 30, 2019 J) Development Review Committee Meeting Minutes — April 30, 2019 K) Planning & Zoning Commission Preliminary Minutes — May 14, 2019
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Page
June Rolla ROLLA CITY COUNCIL MEETING MINUTES MONDAY, MAY 6, 2019; 6:30 P.M. ROLLA CITY HALL COUNCIL CHAMBERS 901 NORTH ELM STREET
Presiding: Mayor Louis J. Magdits. IV
Council Members in Attendance: Rachel Schneider, Daniel Jones, Matthew Crowell, Ann Murphey, Jacob Rohter, David Scholt, Jody Eberly, John Meuseb, Jim Williams, Marie Allen, Christine Ruder, and Tiffany Henry
Council Members Absent: None.
Department Directors in Attendance: Police Chief Sean Fagan, Environmental Services Director Brady Wilson, Community Development Director Steve Flowers, Parks Director Floyd Jernigan, Finance Director Steffanie Rogers, Interim Centre Director Marci Fairbanks, and Fire Chief Ron Smith
Other City Officials in Attendance: City Administrator Joirn Butz, City Counselor Lance Thurman. City Engineer Darin Pryor. and City Clerk Carol Daniels
A member of the Rolla Ministerial Alliance gave the invocation.
Mayor Magdits called the meeting to order at approximately 6.32 p.m. asked members of Boy Scout Troop 85 to lead in the Pledge of Allegiance.
I. CONSENT AGENDA
A motion was made by Williams and seconded by Jones to approve the consent agenda as submitted. A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried. The consent agenda consisted of the following:
(A) Approval of the Rolla City Council Minutes for the following: I) City Council Meeting— April 1,2019
2) City Council Closed Session Meeting — April 1,2019 3) City Council Meeting—April 15, 2019 4) City Council Closed Session Meeting — April 15,2019
II. PUBLIC HEARINGS
None. MAY 6, 2019 r.A i. COUNCIL MEETING MINUTES MAY 6,2019 PAGE 2
III. ACKNOWLEDGEMENTS AND SPECIAL PRESENTATIONS
(A) Review of Fiscal Year 2018 City of Rolla Independent Audit & a Motion Accepting the Audit: Ms. Tammy Alsop with Hochschlld, Bloom & Co., LLC, CPAs, provided an overview of the City’s FY 2018 audit report. She pointed out the City received an unmodified opinion, which is the highest form of assurance a city or entity can receive on its financial statements. Ms. Alsop added no material weaknesses were noted.
A motion was made by Williams and seconded by Henry to accept the Fiscal Year 2018 independent audit. A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried,
(B) Phelps County Industrial Solutions Update: Ms. Laura Giebler, Executive Director of Phelps County Industrial Solutions (formerly known as the Rolla Area Sheltered Workshop), provided the Council with an overview of their facility and the services they provide.
(C) Amendment 2 — Medical Marijuana in Missouri: Mr. Jack Cardetti, Spokesman with New Approach Missouri, provided an overview of Amendment 2, the Medical Marijuana law, how it came to be, the specifics of the law and the responsibilities of local governments. Mr. Cardetti entertained several questions and comments following his presentation.
Mayor Magdits indicated this is just the start of the process. After tonight, the proposed Medical Marijuana ordinance would be considered by the Planning and Zoning Commission and then considered by the City Council.
IV. REPORT OF MAYOR and COUNCIL/REPORTS OF BOARDS AND COMMISSIONS/CITY DEPARTMENTS
Mayor Magdits referred the Council to (A) the March 2019, Environmental Services Department Monthly Report; (B) the March 2019, Police Department Monthly Report; (C) the March 2019, Animal Control Division Monthly Report; (D) the March 2019 Centre Financial Analysis; (E) the March 2019 Parks Department Financial Analysis;
MAY 6,2019
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in of COUNCIL MEETING MINUTES MAY 6,2019 PAGE 4
IX. MAYORJCITY COUNCIL COMMENTS (continued)
ID) Discussion to Consider De-criminalizin2 Minor Ouantities of Marijuana (continued): Mr. Jones stated he wanted to reiterate the definition of decriminalizing cannabis in Missouri would be no jail, no arrest, no detainment, no criminal conviction.
Mayor Magdits noted the Council would discuss (his ftirther later in the meeting on how they wish to proceed.
V. OLD BUSINESS
None.
VI. NEW BUSINESS
(A) Draft Overview of Medical Marijuana Facility Regulations (No Action Needed): City Administrator John Butz began by stating he is not asking for Council approval of the subject ordinance at this meeting. In fact, he said he could not be approved because it must go through a public hearing process through both the Planning and Zoning Commission and the City Council.
Mr. Butz noted the subject ordinance reflects the four types of business licenses the Missouri Department of Health and Senior Services are going to be addressing. I-Icthen outlined the proposed separation requirements for each of the four licenses. Mr. Butz pointed out the “underscored items” in the draft ordinance are subject to discussionlmodification by the Planning and Zoning Commission and then by the City Council.
Mr. Butz then entertained questions and comments from the Council.
(B) Resolution Opposing H.B. 1062 and In Support of the Grain Belt Express Transmission Line: Rolla Municipal Utilities General Manager Rodney Boume provided the Council with an overview of the Grain Belt Express Transmission Line project. He outlined the pros and cons of the subject project and on behalf of the Rolla Board of Public Works, he asked the Council to consider the subject resolution supporting the project.
MAY 6,2019
MAINTENANCE
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is A COUNCIL MEETING MINUTES MAY 6,2019 PAGE 6
VII. CLAIMS and/or FISCAL TRANSACTIONS (continued)
(A) Ordinance to Authorize 51.5 Million Sewer Bond Gap Financing (continued): INTEREST ON SAID BONDS, AND PROVIDING REASONABLE AND ADEQUATE RESERVE FUNDS; AND AUTHORIZING THE CITY TO SALE SUCH BONDS TO TOWN & COUNTY BANK. A motion was made by Williams and seconded by Eberly to suspend the rules and that the ordinance be read for its final reading, by title. A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried. Mr. Thurman then read the proposed ordinance for its final reading, by title. A motion was made by Williams and seconded by Meusch to approve the proposed ordinance. A roll call vote on the motion showed the following: Ayes; Crowell. Schott, Ruder, Schneider, Jones, Murphey, Henry. Williams, Meusch, Rohter, Eberly. and Allen. Nays; None. Absent; None. Motion carried. The ordinance passed.
VIII. CITIZEN COMMUNICATION
(A) Open Citizen Communication: Mayor Magdits opened the floor to anyone wishing to address the Council.
(I) Mr. Russell Adams. 13810 County Road 448. St. James, Missouri. informed the Council that he has a lease on part of the land at the Rolla National Airport, which he uses to produce hay and graze his cattle. He told the Council he paid his annual rent on March 7. 2019, and is actively using the land as part of his farming operations.
Mr. Adams relayed that he recently met with City Administrator John Butz regarding planned action by the City regarding the agricultural lease. He said he was informed that that Mr. Butz plans to request proposals for farming operations on the airport. Before submittal of these proposals, Mr. Butz plans to conduct tours of the hay fields and pastures for any interested parties so that they can see the current operation. Mr. Adams said he objects to Mr. Butz’s plans because he does not want his operations to be disrupted. He indicated Mr. Butz told him he had no say in this matter and his only recourse was to request the Rolla City Council end the lease prematurely and expect no refund of rents paid on the remaining of the current term of the lease. Mr. Adams asked the Council if there had been input from an attorney on the legality of Mr. Butz’s plans. 1-Icadded he objects to bringing outside people onto the leased land to look at the operation so they can submit a bid.
Mayor Magdits said the City Counselor would check the lease to see if the City has rights to go on the property. MAY 6, 2019
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on of COUNCIL MEETING MINUTES MAY 6,2019 PAGE 8
This following item was first considered immediately following Item IV. Above.
(B) Discussion to Consider De-criminalizin2 minor quantities of Marijuana (continued): Mayor Magdits asked Councilman Jones if he wanted to add anything furtherbefore he asks the Council to take some steps.
Mr. Jones said that if the Council decides to go through with this, we want to do the legal and quickest way possible because every day we wait we have more and more people having to deal with this issue. 1-Icstated he believes there is an immediate urgency to this issue.
Following discussion, Mayor Magdits suggested having a public education process so that all parts of the issue can bring forth facts, data, studies. prosicons, medical, and law enforcement. He said the citizens need to have an understanding of all sides to the issue. Mayor Magdits asked the Council if they wanted staff do go through the process. A hand count showed ten ayes and two nays.
X. COMMENTS FOR THE GOOD OF THE ORDER
(A) Intercounty Electric: Councilman Williams noted that Intercounty Electric is still tearing up yards and not cleaning up their mess when working on the rights-of-way, particularly on Rolla Street near the county line.
Mr. Butz said he was not aware of it and does not know if the City has any say over it, since they have been granted easements by the property-owners for that portion. He said he would raise the issue with the new general manager.
(B) Elliott Drive Properh: Mayor Magdits asked about the status of the Elliott property nuisance.
City Administrator John Butz reported it is being handled through the municipal court.
(C) Repeat Offenders: Councilman Schott noted the City’s Zoning Enforcer ends up with many “repeat” offenders. They wait until they are notified by the City before mowing their lawns, Mr. Schott asked if there is something the City should Lookinto for these offenders.
Community Development Director Steve Flowers stated that according to State Statute, notification must be given. MAY 6,2019
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ROLLA CITY COUNCIL MEETING MINUTES MONDAY, MAY 20, 2019; 6:30 P.M. ROLLA CITY HALL COUNCIL CHAMBERS 901 NORTH ELM STREET
Presiding: Mayor Louis J. Magdits, IV
Council Members in Attendance: Rachel Schneider, Daniel Jones, Matthew Crowell, Ann Murphey, Jacob Rohter, David Schott, Jody Eberly, John Meusch, Jim Williams, Marie Allen, Christine Ruder, and Tiffany 1-lenry
Council Members Absent: None.
Department Directors in Attendance: Police Chief Sean Fagan, Environmental Services Director Brady Wilson. Community Development Director Steve Flowers, Parks Director Floyd Jemigan, Finance Director Steffanie Rogers, Interim Centre Director Marci Fairbanks, and Fire Chief Ron Smith
Other City Officials in Attendance: City Administrator John Butz, City Counselor Carolyn Buschjost, City Engineer Darin Pryor, and City Clerk Carol Daniels
A member of the Rolla Ministerial Alliance gave the invocation.
Mayor Magdits called the meeting to order at approximately 6:32 pm. asked Councilman David Schott to lead in the Pledge of Allegiance.
I. PUBLIC HEARINGS
(A) Ordinance Amending Chapter 42, Division 3 of the Rolla City Code Regarding Medical Marijuana: City Administrator John Butz began by outlining what Amendment 2 does and does not do as it pertains to the medical marijuana law that was approved by voters in November 2018. Mr. Butz noted the subject ordinance, which the Council first saw during its last meeting, has been updated based on the recent Planning and Zoning Commission meeting. He noted the Planning and Zoning Commission recommends the zoning classifications as initially proposed by staff but made two modifications. The Commission voted to increase the spacing requirement between dispensaries and churches, schools and daycare centers from 300 feet to 500 feet. Additionally, the Planning and Zoning Commission modified the proposed hours of operation to 8 a.m. to 8 p.m., Monday through Sunday. Mr. Butz pointed out the Planning and Zoning Commission affirmed the 500-foot separation between dispensaries. Mr. Butz then provided an overview of the proposed ordinance.
MAY 20, 2019 COUNCIL MEETING MINUTES MAY 20, 2019 PAGE 2
I. PUBLIC HEARINGS (continued)
(A) Ordinance Amending Chapter 42, Division 3 of the Rolla Cits’ Code Regarding Medical Marijuana (continued): After Council discussion, Mayor Magdits opened the public hearing to anyone wishing to address the Council concerning the subject ordinance.
Mr. Russell Schmidt, 702 Lariat Lane, Rolla, Missouri, stated medical marijuana is coming to Rolla. He said he has a son who would love to take medical marijuana for his pain. Mr. Schmidt stated he has nothing but good things to say about it. However, Mr. Schmidt expressed his concern about the people that this is going to bring to our community. If medical marijuana is placed in downtown Rolla, you are going to bring those people downtown. Mr. Schmidt suggested medical marijuana facilities be placed in C-2 (General Retail District).
Mr. Justin Dowler, 1107 Strobach. noted that he and his wife recently moved to Rolla and thinks it is a trteat town. He told the Council his aunt has cancer and his grandmother is 85. Mr. Dowlcr said his grandmother just tried CBD for the first time and was amazed at how well it worked. His aunt could use medical marijuana with her condition, but she cannot get up or move around. Mr. Dowler said this is not going to bring in “monsters” or horrible people. It will be the same type of people who go to pharmacies. He pointed out medical marijuana is a different medium and it helps people better than taking the medicines from pharmacies.
Mr. Paul Wheeler, South Spilman Avenue, said he does not believe there is any reason that downtown should avoid any opportunities for business. Statistics show the need for medical marijuana and this is going to be helping people. This is just a profound opportunity and it is going to be so well regulated. Mr. Wheeler added that he believes marijuana is an exit drug and not a gateway drug and it is keeping people from getting gainful employment.
Mr. Richard Hall. Christopher Drive (about one mile outside the city limits), Rolla, Missouri, liked the notion that it is not about the pot but about the kind of people. People are not opposed to marijuana so much, rather they are opposed to the kind of people that smoke marijuana Mr. Hall pointed out there is a lot of data available about the legalization and medical pot now. In states that have legalized pot or medical pot. crime has decreased. Alcohol sales have gone down 15% where pot is legal. The same applies to the use of opiates. Mr. Hall stated marijuana is an alternative to alcohol.
MAY 20, 2019 COUNCIL MEETING MINUTES MAY 20, 2019 PAGE 3
I. PUBLIC HEARINGS (continued)
(A) Ordinance Amending Chapter 42, Division 3 of the Rolla City Code Regarding Medical Marijuana (continued): Mr. Scott Micke, Peace of Mind Store on Pine Street, Rolla, Missouri, noted the law for alcohol establishments is currently 100 feet. Yet there are 37,000 people dying annually from alcohol-related deaths. There has never been a marijuana related death ever. Mr. Micke said pushing that type of business completely out of downtown is sifly. All the dispensaries he has been to or seen are downtown. As far as children walking by or attracting a negative element, if anything you are going to he eliminating the negative element and eliminating the need for drug dealers. He asked the Council to keep in mind they are pushing a whole industry out of downtown. Mr. Micke told the Council he has applied to distribute and manufacture medical marijuana.
Ms. Courtney Wright an employee of Peace of Mind, said when you offer medicine to a patient our goal is to make it available to the patient. We know the facility is going to be regulated. People are not going to be able to throw a rock through a window. It is going to be a nice area where you sit down and your card will be checked before you come to the door. Ms. Wright said working at Peace of Mind many people come into our shop to buy CBD among other items. She said when you walk into our shop, it is a kid-friendly store. When we see a child enter, we immediately close the back door. Peace of Mind is accessible to them because they do not have a vehicle. Downtown is very accessible place for many people in our community that can Just walk downtown. She reiterated it is medicine and it is about making it more accessible.
Mr. Roy Jacobs, Rolla. Missouri, said he has been in this town his whole life and for decades, people are saying, “what can we do about downtown Rolla. How can we bring jobs and businesses?” Here we have a gold mind wanting to come to downtown Rolla and we are arguing about it. We have an opportunity here.
Mr. Ben Bell, II, Forum Drive and owner of Giddy Goat Coffee House, stated that when 1th he and his wife took over the shop in 2008 they were located at 1 and Pine Streets. Within a year, the house that was directly behind that opened up and they decided to move into it. Mr. Bell said he has honestly seen more problems with alcohol in all the years he has owned the shop than he has from anybody using cannabis. He told the Council he has had quite a few sleepless nights listening to drunken students and has experienced vandalism Mr. Bell echoed Mr. Jacobs’ comments in that we are sitting on a gold mind and there are many tax dollars waiting to come into town. He thinks everyone needs to stop and to get filly educated on the matter and see where we can go
MAY 20, 2019 rA-JA. COUNCIL MEETING MINUTES MAY 20, 2019 PAGE 4
I. PUBLIC HEARINGS (continued)
(A) Ordinance Amendin2 Chapter 42, Division 3 of the Rolla City Code Regarding Medical Mariiuana (continued): from there. Mr. Bell said he thinks it is a good thing for downtown. He reminded the Council these are heavily regulated individual operations that are under strict State scrutiny. Mr. Bell encouraged the Council to do their own research and to focus on cannabis.
Mr. Jonathan Hines, 621 Salem Avenue, Rolla, Missouri. said he attended the Planning and Zoning Commission meeting. He said medical marijuana is the law and it is primarily for our discussions emphasizing to remember it is about medical treatment. Mr. Hines agreed there are some people who might not be what we call the upper crust of society that need medical treatment, but they need it. He said he has known people who have benefited personally and people who have used it to withdraw from opioid addiction when it was their choice to break thc law or remain an addict. Mr. Hines said the issue is the proper implementation of the law. Policy should be done in an objective manner not necessarily, as moving as they are, from personal stories and business initiatives and desires. At the Federal level, this is viewed as a substance no different from cocaine, heroin, or fentanyl. They are keeping it legal and making it legal in Missouri [or medical purposes. He encouraged the Council to err on the side of caution. You can make it smaller later if you decide we do not need any buffer. If there is no problem in three to five years, it can be zeroed out. You can never make it any larger because they will be grandfathered in. If there are problems, it is too late. He said that is why he supports the 500-foot buffer.
No one else present addressed the Council. Mayor Magdits closed the public hearing.
Councilman Schott indicated he received a number of signatures from downtown business owners who were in favor and supportive of allowing dispensaries within the Rolla downtown area. Mayor Magdits suggested this petition be made part of the public record.
Following Council dialogue primarily pertaining to the buffer. City Counselor Carolyn Buschjost read the following proposed ordinance for its first reading, by title. ORDINANCE: AN ORDINANCE AMENDING CHAPTER 42, ARTICLE Ill OF THE CITY OF ROLLA ORDINANCES OF THE CITY OF ROLLA, MISSOURI REGARDING MEDICAL MARIJUANA.
MAY 20, 2019 r4 13.
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II. SPECIAL PRESENTATIONS
None.
III. OLD BUSINESS
None.
IV. NEW BUSINESS
(A) Ordinance Enacting Article VII to Chapter 31 of the Code Regulating Trees on Public Property: Parks Director Floyd Jernigan referred the Council to the first drafi of an ordinance that would protect and promote public health, safety, and welfare by providing for the management of the planting. maintenance and removal of trees, shrubs and other woody plants within the city on City-owned property. Mr. Jernigan also noted the ordinance would serve as one of the four standards for the application process for thc City to be designated as a Tree City USA city. Passing of the ordinance is one of four standards. Mr. Jernigan said this was presented to the Parks Advisory Commission on May gth and they voted to accept the responsibility of serving as the Tree Board..
City Counselor Carolyn Buschjost read the following proposed ordinance for its first reading, by title. ORDINANCE: AN ORDINANCE ENACTING ARTICLE VII, CHAPTER 31, PARKS AND RECREATION, OF THE ROLLA CITY CODE REGULATING THE PLANTING, MAiNTENANCE, AND REMOVAL OF TREES, SHRUBS AND OTHER PLANTS UPON CITY PROPERTY IN ROLLA, MISSOURI.
(B) Ordinance Amending Section 27-89 of the Code Pertaining to Stop Intersections: City Engineer Darin Pryor reported that staff received a request horn PhelpsHealth to create a new stop condition on Eleventh Street near the hospital.
City Counselor Carolyn Buschjost read the following proposed ordinance for its first reading, by title. ORDINANCE: AN ORDINANCE AMENDING SECTION 27-89 OF THE GENERAL ORDINANCES OF THE CITY OF ROLLA. MISSOURI, KNOWN AS THE CODE OF THE CITY OF ROLLA, MISSOURI, PERTAINING TO STOP INTERSECTIONS.
MAY 20, 20t9 COUNCIL MEETING MINUTES MAY 20, 2019 PAGE 7
IV. NEW BUSINESS (continued)
(C) Ordinance Amending Chap. 27 of the Code to Allow Bicycles to make an Idaho p: Public Works Director Steve Hargis asked the Council to consider an ordinance that would allow bicycles to make an “Idaho” stop. He explained an Idaho stop ordinance would allow a bicycle to treat stop signs as a yield sign and a red light as a stop sign. Mr. Hargis said advocates for the Idaho stop argue they improve safety. I-Ictold the Council that several cities throughout the country have adopted this law.
City Counselor Carolyn Buschjost read the following proposed ordinance for its first reading, by title. ORDINANCE: AN ORDINANCE AMENDING ARTICLE III, CHAPTER 27 OF THE GENERAL ORDINANCES OF THE CITY OF ROLLA, MISSOURI. KNOWN AS THE CODE OF THE CITY OF ROLLA, MISSOURI RELATING TO TRAFFIC.
(D) Ordinance Authorizing the Mayor to Enter into a Block Grant Agreement with the Missouri Highway & Transportation Commission: Public Works Director Steve Hargis told the Council the subject ordinance would authorize the Mayor to execute a block grant agreement with the Missouri Department of Transportation for the design of Runway 4/22 Pavement Rehabilitation and the Property Exhibit A Update. Mr. Hargis asked the Council to consider the first and final readings of the subject ordinance,
City Counselor Carolyn Buschjost read the following proposed ordinance for its first reading, by title. ORDINANCE NO. 4487: AN ORDINANCE AUTFIORIZfNG THE MAYOR OF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OF THE CITY OF ROLLA, MISSOURI A CERTAIN STATE BLOCK GRANT BETWEEN THE CITY OF ROLLA, MISSOURI AND MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION. A motion was made by Williams and seconded in’Eberly to suspend the rules and that the ordinance be read for its final reading, by title. A voice vote on the motion showed ten ayes, two nays, and zero absent. Motion carried, Ms. Buschjost then read the proposed ordinance for its final reading, by title. A motion was made by Williams and seconded by Jones td approve the proposed ordinance. A roll call vote on the motion showed the following: Ayes: Ruder, Murphey, Jones, Schneider, Allen, Williams, Henry. Crowell, Meusch, Rohter, Schott, and Eberly. Nays; None. Absent; None. Motion carried. The ordinance passed.
MAY 20, 2019 COUNCIL MEETING MINUTES MAY 20, 2019 PAGES
IV. NEW BUSINESS (continued)
(El Ordinance Authorizing the Mayor to Enter into an Agreement with JViation, Inc., for Consulting Services: Public Works Director Steve Hargis told the Council this is the consulting agreement for the block grant ordinance that was just approved. The ordinance would authorize the Mayor to enter into an Aviation Project Consultant agreement for the rehabilitation of Runway 4/22 at the Rolla National Airport.
City Counselor Carolyn Buschjost read the following proposed ordinance for its first reading, by title. ORDINANCE: AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OF THE CITY OF ROLLA. MISSOURI A CERTAIN AGREEMENT BETWEEN THE CITY OF ROLLA, MISSOURI AND JVIATION. INC. FOR CONSULTING SERVICES.
(F) Review of Bicycle Pedestrian Advisory Committee Year End Summary: Public Works Director Steve Hargis noted it has been a year since the Bicycle Advisory Committee was fonned. He referred the Council to the year-end summary, included in the agenda materials, which recapped what transpired over the year.
V. CLAIMS and/or FISCAL TRANSACTIONS
(A) Motion Awarding Bid for Project 492 — 2019 Parking Lot Overlays; and an Ordinance Authorizing the Mayor to Enter into an Agreement for Same: Public Works Director Steve Hargis reported three bids were received for the subject project. Staff is recommending the bid be awarded to Pierce Asphalt, LLC. Rolla. Missouri kir S42,271.35. This project would overlay the Holloway House parking lot and the loop around the Centre parking lot.
A motion was made by Williams and seconded Jones to award the bid for Project 492 — 2019 Parking Lot Overlays to Pierce Asphalt, LLC, for $42,271.35. A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried.
City Counselor Carolyn Buschjost read the following proposed ordinance for its first reading, by title. AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OF THE CITY OF ROLLA, MISSOURI A CERTAIN AGREEMENT BETWEEN THE CITY OF ROLLA, MISSOURI AND PIERCE ASPHALT, LLC FOR 2019 PARKING LOT OVERLAYS, PROJECT #492,
MAY 20, 2019 COUNCIL MEETING MINUTES MAY 20, 2019 PAGE 9
VI. MAYORJCITY COUNCIL COMMENTS
(A) Motion Reappointing Mr. James Marcellus (May 2022, Term) and Ms. Brenda Linkeman (May 2022, 2 Term) to the Library Board: A motion was made by Williams and seconded by Meusch to reappoint Mr. James Marcellus to the Library Board (May 2022. 3”’Term). A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried.
A motion was made by Meusch and seconded by Eberly to reappoint Ms. Brenda Linkeman to the Library Board (May 2022, 2 Term). A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried.
(B) Motion Reappointing Mr. Steven Shields (February 2022) and Mr. Russell Schmidt (May 2022) to the Planning and Zoning Commission: A motion was made by Williams and seconded by Meusch to reappoint Mr. Steven Shields to the Planning and Zoning Commission (February 2022). A voice vote on the motion showed twelve 4yes, zero nays, and zero absent. Motion carried.
A motion was made by Meusch and seconded by Eberly to reappoint Mr. Russell Schmidt to the Planning and Zoning Commission (May 2022). A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carded.
(C) Motion Reappointing Mr. Cody Norris and Councilman David Schott (April 2022) to the Bicycle Pedestrian Advisory Committee: A motion was made by Eberly and seconded by Jones to reappoint Mr. Cody Norris to the Bicycle Pedestrian Advisory Committee (April 2022). A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried.
A motion was made by Eberly and seconded by Jones to reappoint Councilman David Schott to the Bicycle Pedestrian Advisory Committee (April 2022). A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried.
(U) Motion Reappointin2 Ms. Francine Merenlihi and Dr. Kent Wray (April 2022) to the Health & Recreation Center Board: A motion was made by Williams and seconded by Eberly to reappoint Ms. Francine Merenghi to the Health and Recreation Center Board (April 2022). A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried.
MAY 20, 20t9 r. 4.ir COUNCIL MEETING MINUTES MAY 20, 2019 PAGE 10
VI. MAYORICITY COUNCIL COMMENTS (continued)
(D) Motion Reappointing Ms. Francine Merenahi and Dr. Kent Wray (April 2022) to the Health & Recreation Center Board (continued): A motion was made by Williams and seconded by Eberly to reappoint Dr. Kent Wray to the Health and Recreation Center Board (April 2022). A voice vote on the motion showed twelve ayes, zero nays, and zero absent. Motion carried.
(El 9th and Rolla Street: Councilman Williams asked Public Works Director Steve Hargis if he could do anything about marking off a parking area at 9th and Rolla Streets.
Mr. Hargis said the man asked if the City could remove the parking and Mr. Hargis asked him to submit his request in writing.
Mr. Williams noted it is difficult to see oncoming vehicles because of shrubbery when you make a turn. He asked Mr. Hargis to look into this.
(F) 10” and Pine Street: Councilman Williams stated a left hand turn signal is needed 0ih at I and Pine Street going east. He also asked Mr. Hargis to look into this.
(C) 1602/1604 LeRoy Street: Councilman Jones noted a pickup truck has been parked in front of the houses at 1602 and 1605 LeRoy Street for some time.
(H) Cars Parked in Yard: Councilman Meusch asked if vehicles can be parked in yards. City Administrator John Butz explained vehicles must be parked on a hard surface.
(I) Concrete Work on Kingshighwav: Councilwoman Eberly said she noticed workers doing the concrete work on Kingshighway very early in the morning so they do not impact traffic. She said this is a good idea.
(.1) 1207 Elliott Drive Report: Mayor Magdits asked if there is anything to report on the nuisance abatement at 1207 Elliott Drive. City Administrator John Butz said there is nothing new to report and it is scheduled for a court hearing.
(K) Powell and 13uIStreet: Councilwoman Ruder noted that on Powell and 13th Street where the hospital has extended the road through to the hospital. a stop sign has been placed on the hospital side and yield sign has been placed on the 13h and Powell side of it. Since this road has been opened, people are speeding through. Ms. Ruder suggested possibly changing the yield sign to a stop sign. MAY 20, 2019 1414.
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stated
the
when
safety
could
He
floor
on
runner
of
“little
chromium
Rolla
located
is
suggested
he
having
and
the
he
a
regulations.
needs
a
be
to
number
wanted
crosswalk
turned
National
right/lefi
men”
and
affected
installed
and
anyone
on
more
to
said
and
the
the
the
on
be
to
of to COUNCIL MEETING MINUTES MAY 20, 2019 PAGE 12
VII. CITIZEN COMMUNICATION (continued)
(2) continued: The second incident, which occurred in 2013, pertained to him being accused of placing muddy tracks from his tractor on the runway at the Rolla National Airport. Mr. Adams noted the tracks were ultimately discovered to be from a piece of City equipment. An airport employee said he was going to report Mr. Adams to the FAA.
Mr. Adams said these are just a couple of instances. He said he is a “little old man” and is still a person who deserves some respect. He noted there are other instances but these are fairly significant. Mr. Adams said he never heard from FAA and now wonders if it just wasn’t harassment. He said he has tried to accommodate in whatever they want to do to develop the airport. Mr. Adams said his response to all of this stuff is to “roll with the punch.”
A representative from Your Community Health Center in Rolla, Missouri, provided the Council with “Language Matters Cards.” As leaders, she said the Council can watch the language that is used. The pocket cards will remind you to not say some of the language she has heard this evening. For instance instead of saying “addict” you say “a person with a substance abuse.”
VIII. COMMENTS FOR THE GOOD OF THE ORDER
None.
IX. CLOSED SESSION
A motion was made by Schott and seconded by Rohter to adjourn into Closed Session pursuant to RSMo. 610.021 to discuss real estate. A roll call vote on the motion showed the following: Ayes; Murphey, Henry, Allen. Williams, Schneider, Ruder, Meusch, Jones. Eberly. Rohter, Schott, and Crowell. Nays; None. Absent; None. Motion carried.
The Council adjourned into Closed Session at approximately 9:08 p.m.
MAY 20, 2019 r. A.oti COUNCIL MEETING MINUTES MAY 20, 2019 PAGE 13
X. CLOSED SESSION ACTION
The Council reconvened into open session at approximately 9:24 p.m.
City Counselor Carolyn Buschjost reported the Council met in Closed Session and discussed two real estate matters. No final action was taken.
XI. ADJOURNMENT
The meeting adjourned at approximately 9:25 p.m.
Minutes respectftilly submitted by City Clerk Carol Daniels.
CITY CLERK MAYOR
MAY 20, 2019
ROLLA CITY COUNCIL WORKSHOP - TEN YEAR SUSTAINABILITY PLAN MONDAY, MAY 13, 2019; 5:30 P.M. ROLLA CITY HALL COUNCIL CHAMBERS 901 NORTH ELM STREET
Presiding: Mayor Louis J. Magdits, IV
Council Members in Attendance: Rachel Schneider, Daniel Jones. Matthew Crowell, Ann Murphey, Dave Schott, Jacob Rohter, John Meusch, Jody Eberly, Marie Allen, Jim Williams, Christine Ruder, and Tiffany Henry
Council Members Absent: None
Department Directors in Attendance: Community Development Director Steve Flowers, Finance Director Steffanie Rogers, Fire Chief Ron Smith, Parks Director Floyd Jernigan, Police Chief Sean Fagan, and Public Works Director Steve Hargis
Other City Officials in Attendance: City Administrator John Butz, Sr. Civil Engineer Darrin Pryor. Rolla Municipal Utilities Manger Rodney Bourne and Deputy City Clerk Millie Street
Mayor Magdits called the Ten Year Sustainability Workshop to order at approximately 5:45 p.m. and gave a brief overview of the Plan. Mayor Magdits mentioned that the original plan was formed in 2008 by former Mayor William Jenks and stated that the 2020 Fiscal Advisory Committee Recommendations are still in effect (ten years later); however, it is imperative that a friture plan be established. The Mayor briefly discussed the five policies posted in the council chambers: “Take care of what already exists before adding new projects?’, “It is imperative to demonstrate fiscal discipline”, “Efficient and effective government requires creativity”, “Funding of new and expanded services should first consider the practicality and feasibility of user fees”, and “Any new or expanded program or service should first identify funding alternatives and secure same before implantation”.
After a brief discussion regarding the Rolla 2020 Fiscal Advisory Committee Recommendations, Mayor Magdits mentioned the current workshop is the beginning of establishing the Ten Year Sustainability Plan. Etcthen turned the floor over to City Administrator John Butz.
Review of the Proposed Ten Year Sustainability Plan: Mr. Butz began by detailing the “Ten Year Sustainability Plan” document distributed to the Council at the onset of the meeting.
Mr. Butz pointed out to the Council that the handouts for the Proposed Ten Year Sustainability Plan show the General Fund for the fiscal years 2018/19 through fiscal years 2027i28.
Mr. Butz stated that in the handout council will note that two scenarios have been presented for review: Model One basically projects the City will sustain basic services and programs for the next ten years with a projected revenue of 561,409 in FY2020 and growing to a deficit of $1,326,011 in FY2027/28; and Model Two projects that not only does the City sustain existing
Ten Year Sustainability Plan Workshop CITY COUNCIL WORKSHOP - TEN YEAR SUSTAINABILITY PLAN MINUTES MAY 13, 2019 PAGE 2
services and programs but also projects what programs and services the City should add over the next ten years with the anticipated continued growth of the City and showing a projected revenue of $61,409 in FY 2020 and a deficit of $2,767,997 in fiscal year 2027/28.
Mr. Butz noted to the council that approximately 70% of the General Fund consists of our two biggest departments: the Fire Department (RFD) and the Police Department (RPD). The Model One Ten Year Projection Plan would continue with the current staffinglbudget of 29 RFD employees and 37 RPD employees. Model One anticipates 2-3% growth in the revenue but expenditure growth of 3-5%. The Model Two would sustain the culTent employees but could also add 3 Firefighters and 2 Police Officers by the year 2027 if population and business growth continues. A brief discussion followed regarding the projected budgets for both departments.
Model One anticipates major capital expenses of: • 3% increase for all personnel costs (minimum wage gap) • Police/Fire Competitiveness ($130,000 in 2020) • Additional Staffing • 5% Increase in Health Insurance • Budgeted Reserve contribution of $75,000/year
• A New Police/Fire radios ($675k in 2022 — financed over 5 years)
• Animal Shelter Project (5700km 2021 — financed over 20 years) • Fire Truck (5750k in 2024—financed over 10 years) • SCBA Breathing Apparatus ($325k in 2027)
Model Two anticipates major capital expenses of: • 4% increase for all personnel costs (minimum wage gap) • Police/Fire Competitiveness ($180,000 in 2020) • Additional Staffing • Add 3 Firefighters (2021, 2024 2027) and Fire Marshall (2022) • Add 2 Police Officers (2023, 2027) • 5% Increase in Health Insurance • Budgeted Reserve Contribution of$100,000/year
• A New Police/Fire radios ($675k in 2022 — financed over 5 years) • Animal Shelter Project ($700kin 2021 financed over 20 years) • Fire Truck (5750k in 2024—financed over 10 years) • SCBA Breathing Apparatus (5325k in 2027)
Model Two substantially adds to the projected deficits with 2-3% growth in revenues.
Ten Year Sustainability Plan Workshop 1. - CITY COUNCIL WORKSHOP - TEN YEAR SUSTAINABILITY PLAN MINUTES MAY 13, 2019 PAGE 3
City Council spent considerable time discussing essential core services and what if any service cuts could he made in lieu of ffiture tax increases. Considerable discussion focused on the details, pros and cons of the Use Tax especially in light of review and possible re-authorization 1/16th of Prop P when the cent Park Capital Improvement tax sunsets. Discussion ensued on other options from re-organization to the airport to the capital improvement sales tax originally approved by Rolla voters in 1996. Mayor Magdits adjourned the meeting by suggesting City
Council consider the options going forward and suggested additional discussion is needed — particularly on the timing and community support of going forward with a Use Tax proposal.
Adjournment: After no ftirther discussions, the workshop adjourned at 7:50 p.m.
Minutes respectfully submitted by Deputy City Clerk Millie Street.
DEPUTY CITY CLERK MAYOR
Ten Year Sustainability Plan Workshop
—
lit
SI
N.
:
45? I —
I’ I 11 3 4
8-9
5-8
10-12 2
Statement
Works
Recap
formation
In
Public
Rate
Projects
of
Updates
Financial
Board
Pending
CONTENTS
Quarter
of
RolIa
Comparative
OF
1945
Second
Status
MJMEUC/MoPEP
2019
TABLE Rollo Herald - November 1945 A STATEMENT BY THE BOARDOFPUBLICWORKS The Electric Power and Water System of the City of Rolla will be known as the ROLLA 1flJN1CI- PAL UTILITIES, Mr. J B, Bronon will continue as general manager. It will be the policy of the Board to operate the Rolla Municipal Utilities strictly on a business basis. There will be no change in the general policies of the management. All rates will he the same for the pres ent. The Board has three primary obligations: 1 To give the best possible service to the Citizens of Rolla. 2. To accumulate funds for the payment of the indebtednes5, (Bond Issue and Revenue Certificates). 3. To build up reserve funds for any emergency and for replacement of machinery and equipment. Regarding Service Interruptions: This trouble is not in the local system, hut in the source of supply. We Lope eventually to have other sources of supply available and improve the electric service in Rolla, Beginning immediately, $1000.00 per month from the prolits will he paid to the General Fund of the City of Rolla, which is to reEilace thc Ft’anebisc, Tax formerly paid by the Mi,o’ari General lTtilitie, No merchandise will he sold in competition with local rnerchant. No repair service will be maintained in conipeti tion with local Electric Service men, NeKt Monday, November 12th. our offices will open in our new building, formerly the Negro U. S. 0 Building, 102 W. 9th Street. AU business will be transacted from this location after that date. The Rolla Free Public Library will occupy the second floor, and the State Board of Health and the County Agent the basement of this building. These q,tarters are furnished to the above organi2ations without cost as a public service of the Rolla Municipal Utilities.
RollaBoardolPublicWorks H E. CASTLEMAN, President F, H. FRAME, Vice-President R. E. SCHITMAN, Secretary F. A. CAMERON Member
3 SECOND QUARTER FINANCIALRECAP (Unaudited)
OPERATING INCOME and EXPENSES 2nd Quarter 2nd Quarter FY2017 FY2018 CHANGE OPERATINGREVENUES $16,008,504 $16495155 $485,651
OPERATINGEXPENSES $15,451,208 $15,748,709 I S297,501
OPERATINGINCOME $557,296 $746,445 $189,150
OTHERINCOME&EXP. $255206 $411,810 $156,604
NETINCOME $812,502 $1,158,257 $345,755
Upon completion of the second quarter of FY 2019, Operating Revenues are up $486,651 as compared to last year. Operating Expenses are up $297,501 for the same period resulting in an Operating Income of $746,446, which is up $189,150. When combined with miscellaneous income and expenses, RMU experienced a Net income of $1,158,257, which up $345,755 as compared to the second quarter of FY2018
4
•
ELECTRIC
STATUS
o
o
o
ELECTRICAL
o
Avenue.
2018.
2018.
Sonic
repair
Dewing Started,
Bridge Lodges
Highway
Drive.
OF
Ongoing.
Completed1
Drive
in
DEPARTMENT
New
School
substation at
June
Started,
PENDING progress.
72
Rolla,
EXTENSIONS/UPGRADES
Inn,
system
extension
RMu
2,
and
2017.
109
February
oarticpates
White
April
transformer
Started,
Fairgrounds
S
on
PROJECTS
Ongoing.
12, Bishop
-
Columns
Highway
Elimination
in
13,
2019.
Rollo
October 2108.
—
failure
High
Relocation
Road.
Road
72
School
Ongoing.
1, of
— southeast
—
2018.
System
overhead
Installed
5
Exports
Installed
of
overhead in
Shipped
the
reconstruction
spare
to
Classroom’
lines
underground
Williams
transformer,
transformer.
electric.
on
Kingshighway
Road
on
primary
Started,
Gale
November
Diagnosis
and
conductor.
and
March
Faulkner
between
HoJo
and
21, 13, o Sigma Pi fraternity, 206 E. l2 Street — Relocate existing pole and connected new underground primary to existing overhead primary. Installed underground primary, conductor, transformer and metering. Started, November 19, 2018. Ongoing. 16th o Street between South Walnut and Cedar Streets — Reconfigure overhead electric distribution to allow for construction of multi-unit residential housing. Started, November 29, 2018. Ongoing. o Beta Sigma Psi, #2 Fraternity Drive — Transformer and service upgrade. Started, January 22, 2019. Completed, January 25, 2019. o Highway 0 at Winchester Drive — Replaced three (3) poles owned by CenturyLink. Started, February 12, 2019. Completed, March 22, 2019. 6th o Street between State and Park Streets — Relocated two (2) poles to accommodate city street and sidewalk revisions. Started, February 19, 2019. Ongoing. o Buehler Park — Modifications to electric distribution system to accommodate new restroom installation. Started, February 20, 2019, Completed, April 11,2019. o Equipment maintenance — Dielectric testing of aerial units. Started, February 4, 2019. Completed, April 11,2019. o Dollar General, 533 Cottonwood Drive — New overhead electric line across Highway 63. Started, April 15, 2019. Ongoing. o McCutchen Road north of Liberty Drive — Relocate anchors to allow for sidewalk improvements and relocation of poles to allow for new street into subdivision. Started, April 22, 2019. Ongoing. o Holloway substation — Removed transformer for repairs. Started, April 8, 2019. Completed, April 10, 2019. 11th 15th o to Streets and Bardsley to Holloway Streets — Distribution system modification improvements. Started, April 12, 2019. Completed, April 15, 2019.
1 A f;j •1j k ‘? I a fl1;
-
“ ‘s; .
6
MISCELLANEOUS
•
•
•
•
WATER
o
o
o
o
o
o
o o
o
o
PRESENTATIONS
o
TRAINING
PERSONNEL
o
o
o
o
o
o
o
WATER
Well
Well’s
Brady Water
2018;
April November
Advanced
AR Whitney
March
Belotta
ACRT PVC.
APPA
employee with
Fletcher-Reinhardt
RMU thirteen
Missouri
Siemens
MPUA
in
Held (6)
1-3, Missouri
Concepts”
Missouri
(3)
Missouri
Experts
Journeyman
Purchasing
Columbia,
RMU
RMU
April
DEPARTMENT
five 2019
17—
24-25,
in
employees
Started,
Well
MAIN
Drive
2
Engineering 12,
—
meter
Spring
Jackson,
Drive
(13)
and
Lane,
(5)
in
Public employees
Public
Line
employees
One
10-11,
College
New
with
2019.
Rural
20,
attending. Grounding
-
2 the
—
2019
Agentlwarehouseman
RMU
Held
INSTALLATION
was
RMU
14
MO Lineman
—
Replaced
November Clearance
2017.
conversion
one Tech
Call
pump
Wakefield,
Classroom
Replaced
Utility Utility
—
2019
attending.
MS
with
completed
February
in
employees Water
of
Replaced
employees
(1)
Company
and
System
Licking,
Workshop
attending.
Knowledge
presenting.
April
and
Three
Alliance Alliance
-
one
with
RMU
resigned
Operations
Held
water
29,
Arborist
motor
Association
and
water
2-4,
(1) — 27,
— one
—
employee
MO
January
raw
Phase
Held
2018.
in attending.
-
RMU
attending.
service Installation Greenbriar
—
2019
2019
(MPUA)
Held Excavator
—
April
installed.
Paragould,
(1)
with
— service
water
Linework
Held
Certification
at
Voltage
Ongoing.
retired
Conference
employee
RMU
Transformer
with
with
in
25,
RoIla
31,
six
lines.
attending.
Bridgeton,
meter. in —
—
(6)
lines.
2019.
2019.
two
one
Started,
7
Rubber
Waynesville,
Drives employee
Safety
April
of
High
Advisory
Regulator
Distribution
AR
Started!
RMU
(2)
(1)
radio
attending.
Well Started,
-
1, April
—
School
Held RMU
—
RMU
Meeting’
Held
Banking
employees
Glove
2019. March
MO
Replaced
14
April
and
attending.
reads
17-18,
and
in
employees
April
employee
was
in
MO
January
January
School
System
5,
Rolla,
Mutual
Colorado
15, Circuit -
-
2019.
completed
16-17,
by
March
2019
Held
existing
Held
2019.
attending.
MO
CT/PT RMU
-
3,
Committees”
22,
attending.
Ongoing.
Breaker
Held
attending.
with
Components
in
in
2019
2019.
Springs,
13,
Ongoing.
April
2019
6”
Rolla,
Paragould,
staff.
December
Metering
one
2019
in
mains
with
8-11,
Paragould,
Completed,
Training
with
(1)
CO
MO
with
Started, two
—
with
RMU
2019
three
April
Held
with
and
and
AR
(2)
six
13, 8” — a a
of of
for
for
for
the
the
and
and
and due
staff
lot effort
2019.
entire
and
was Water
on
impact
protect
a
funding,
3,
level and
when
option
the
Resilience
to
Blunt,
employees
monitoring.
FCC protect
operation
matter.
to D.C.,
with
another
Project
to
and
recognized
and
Chlorination
is
if
RMU with
and this
LIHEAP
Engineering
the
January
Platinum
2019
American’s
catalyst
agricultural
on
protocol Senator
(2)
Risk was
plans
arbitration of
and
This
to
it
costs
available rights.
for
20,
issues
An
two
APPA
RMU
Washington,
that MPUA
Representatives
level security,
e)
Started,
System
binding S.3021,
testify. in
Hawley,
impacts
with
made
construction
the
March
A
to landowner property
with
created
gold
ways
$1515.28
by
‘Chemistry
the
other where
wholesale
c)
fund; cyber
on
a
was
A
2019
at transducers
Water —
in
by
work
system. —
a) have CO
about
Senator
negative
few attended
23,
Capital
to
from
attended
tons
came
a
multiple
2019. which
by:
required
Any
8
the
fiber
with
April
pressure
payments; financing,
affected
Update
at
16.12
with
reduction Bourne
April
Springs, moved
listed
as
of
Community
be
MO met
continue
Conference
concerned
in
a
cost.
January,
approval
installed.
Manager, states, attachments Line
also
will existing
mitigated decommissioning
RMU
along $1M÷
which
hearing
Rolla. 2021,
would
a
municipal
in
A
project)—
be
order
defray
in
Colorado clutch
RMU
Training
operations
order,
d)
30, to complete
who
compensation
see
delegation
in
Wireless
Smith,
landowners
will
Rally
and
main
Wastewater
to
Completed,
Held
Their
HB1062
Operations
their
Commission -
2018.
included
designation.
Reconfigure
could
in
June from
Transmission
Review
of
and
the
Arborist
line.
Jason
issues.
— line.
2017.
Superior —
UPDATES
engine (Water
Missouri
pending. RMU
by
an
Act
RP3
required
landowners
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on
RMU
Service membership
Conference
Legislative
Topics be negotiations;
project
FCC
landowners
New
RICE protocol.”
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be The
GENERATION
the
Express
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attended
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goes
Repairs the
Davis,
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and
Public
APPA
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transmission
stop
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Started, Representative
RMU members, Infrastructure EPA, RMU lawsuit success.
The restrictions. land project landowners; Assessment compensate mitigation The Bourne Association The receiving the Chad Operations easement to
FIBER ELECTRIC o
Grain
MISCELLANEOUS o o o o
MJMEUC/MoPEP o o o o o
o
o
•
•
•
•
•
designation
power
reliable community
to
utility’s
improved
utilities
distribution
commitment
leaders,
is
hold
scores.
a
sign
an
system.
governing
RP3
to
of
Being
a
its
designation.
utility’s
Currently
recognized
employees,
Board
dedication
members,
254
9
by
customers,
of
the
the
to
suppliers,
operating
nation’s
RP3
and
program
and
more
an
community.
service
efficient,
than
demonstrates
2,000
providers,
safe,
An
public
RP3
and
to a mile
actual
60
a
the
within with
2019
15.16
response meter)
$39.30
$15.82
$15.19 $32.95 $18.20
$21.00 $22.92 $26.50 $41.15 $30.45 $28.79 $32.38
No
utilities
I (518”
provided
received.
several
month
to
service
results
2018
response
response
$15.82
$13.40 $39.30 $15.19
S18.20 $25.50 $21.00 $22.92 $31.41 $29.22 $41.15 $28.79
day
of
sent
the
No
No
year.
of
(30)
f
level
were 10
the
Thirty
previous
a
summary
a
County
on
system
is
equipment
from
information
indicate
INFORMATION
supplied
water
budget
rate
Phelps
not
Based water
customers/leaks
system
Gallons
&
of
change
to
following of
RATE do
response
Service
#2
source treatment
project
5000
Rate
of
of of The
Rating
residentia’
Water
Residential:
for Level
Type ISO
Type Condition Capital Response
Available
NOTE:
Rolla,
Robert James
of
• •
• •
• • • •
comparisons
St. Hermann St.
Lebanon Cuba Owensville Richland
Salem Newburg Rolla
Houston Sullivan Waynesville Public L______
[
Consider:
Water
Requests radius COMPARATIVE Rate
commodity.
•
•
2019
a
LU a.
C,
C-,
a 4- Lii
a
C-,
0
9
0) Co
a)
Co
0
0
a.
2019
Three
Waynesville
Gascosage
St.
Intercounty
AmerenUE
St.
Hermann
Lebanon
Newburg
Richland
Crawford
Houston
Sullivan
Laclede
Salem
Rolla
Cuba
James
Robert
Rivers
COMPARATIVE
Consider:
Electric
700
Outage
Outage
Condition
$114.28
Level
$78.59
$83.64
$87.30
$97.83
197.55
$80.36
$88.17
$83.27
$71.00
$71.39
$79.55
$86.13
$90.60
$81.50
$70.46
$88.81
kWh
of
Residential:
prevention/tree
response
Service
2018
of
No
No
No
1300 System
$144.97
$151.20
$125.81
$155.97
$131.51
$165.99
$138.27
*$17345
$139.19
$116.78
$123.59
$130.79
$133.61
$123.50
$142.80
$141.25
$107.96
Response
Response
Response
RATE
Provided
kWh
Based
trimming
INFORMATION
2000
$187.40
$208.52
$225.75
$1
$223.80
*S26200 $196.72
$237.71
$204.43
$187.49
$170.19
$182.74
$192.64
$203.70
51
$150.10
$202.43
87.72
72.50
on
kwh
a
Thirty
11
r
.1.18
Available
Long
Capital
Safety
(30)
Winter
Note:
Summer
700kWh
(con’t)
$104.33
$78.46
$89.55
$78.59
$83.64
$97.83
$73.57
$83.47
$88.17 $72.80
$83.27
$79.55
$89.00
$86.13
$95.10
$88.81
S81.50
$70.74
$97.55
term
and
day
project
Rate
response
rates
planning
Training
rates
month
change
budget
equipment
No
No
$131.89
1300kW),
from
$144.97
$153.45
$128.81
$136.63
$155.97 $138.27
$135.13
$120.63
$165.89
$120.34
$130.79
$138.61
$131.00
$123.50
$147.30 2019
$141.25
$113.62
$108.48
$173.45
Three
Single
Response
Response
previous
Phase Phase
—
.174.80
j
year
2000kw),
$188.10
$187.40
$208.53
$228.00
$223.80
$195.40
$210.20
$235.91
$196.72
$204.43
$175.78
$187.49
$180.00
$192.64
$208.20
$202.43
$172.50
$150.90 $262.00 — is not is plus which (FAC and day $21.75 of per phase - $087/kWh. 2019. SAF $0.10 a with $00176/kWh. single to May, of in for day with FAC per SAF monthly. 2020. 04/10/19
(con’t) $32.50 future. of SAF $0921 Raising near 12 of consumption adjusted adjustable January, SAF the a in in SAF year has water increased rates has per $00192, rates $0.07/kwh. on
INFORMATION consumed. of rates) time with adjust 3 water FAC to based a water a
RATE Cooperative Cooperative is of raise phase Cooperative has - has plans to calculated gallon Electric sewer Electric calculation. the three Electric plans in in per Missouri for Houston Richland of of included
COMPARATIVE Crawford Gascosage Intercounty $40.00 reflected City Ameren Hermann’s Newburg City $00036 NOTES: • WATER: • ELECTRIC: • • • • • •
2019 APRiL MATERIALS COLLECTED & SHIPPED FROM RECYCLING CENTER (Based on Calendar Year) Apr Mar Year-to-Date Year-to-Date Yearly Total Material Apr 2019 2019 2018 2019 2018 2018 Cardboard 105.0 ton 108.0 ton 148.5 ton 487.3 ton 519.2 ton 1,664.8 ton Newspaper 17.0 ton 17.0 ton 38.9 ton 91.5 ton 157.5 ton 364.5 ton High Grade Paper 0.0 ton 22.0 ton 20.4 ton 65.0 ton 83.5 ton 301.8 ton Aluminum 0.0 ton 0.0 ton 0.0 ton 0.0 ton 2.5 ton 14.3 ton Steel Cans/Scrap Metal 2.2 ton 4.1 ton 4.3 ton 16.4 ton 16.5 ton 65.6 ton Plastic 0.0 ton 11.0 ton 0.0 ton 32.1 ton 34.1 ton 118.8 ton Glass 0.0 ton 0.0 ton 19.9 ton 59.6 ton 85.1 ton 240.7 ton Batteries 0.0 ton 0.0 ton 0.0 ton 0.0 ton 0.4 ton 2.1 ton Electronic Waste 3.5 ton 0.0 ton 0.0 ton 10.8 ton 10.3 ton 55.6 ton Household HW 0.0 ton 0.0 ton 1.2 ton 0.0 ton 1.2 ton 7.6 ton TOTAL 127.7 ton 162.1 ton 233.2 ton 762.6 ton 910.3 ton 2,835.7 ton SERVICES PROVIDED Apr Mar Apr Year-to-Date Type of Service Year-to-Date Yearly Total 2019 2019 2018 2019 2018 2018 Special Pick-ups 39 36 53 166 250 766 Paper Shredding 6.8 hours 4.8 hours 8.0 hours 25.5 hours 42.0 hours 106.1 hours Reported Trash Nuisances 28 18 25 112 55 212 Households Dropping Off 103 Hazardous Waste 89 107 329 288 984 DISPOSAL TONNAGE
Division) - Apr M ar Apr Material 1 Year-to-Date Year-to-Date Yearly Total 2019 2019 2018 2019 2018 2018 Refuse 1,671.9 ton jl,300.2 ton 1,602.9 ton 5,501.4 ton 5,780.0 ton 16,959.1 ton April 2019
Part I Crimes
Criminal Felony Auto Total 2019 Homicide Rape Robbery Burglary Larceny Arson Part I Assault Theft Crimes This Month C) 1 0 12 8 44 3 0 68 Year to 0 6 0 25 31 135 8 0 205 Date Total Criminal Rape r;:;; Auto 2018 Homicide Robbery Assault Burgla ry Larceny Arson Part I Theft Crimes This Month U 3 2 5 5 40 2 1 58 Year to U 8 2 23 28 167 16 2 246 Date
Criminal Felony Auto Total 2017 Homicide Rape Robbery Burqlary Larceny Arson Part I Assault Theft Crimes
Month 0 0 I 6 37 1 0 Year to U 3 21 31 139 D 1 Date ::
]T.Th. ______
Rolla Police Department Calls for Service April 2OI
CFSacflpUa. cuaoia Abandoned Vehicle 12 Fraud 33 AbandoncdiRccovercdProp 21 Harassment 22 Accident- Injury 22 HoteL/MorelCheck
- Accident Leavethe scene I Inromution Request 232
Accident - No Injury 48 IntoxicatedPerson 8 Accident - PrivateProperty 21 JuvenileComplaint II
Accident - RoadBlocked Keep shePeace/Standby 13
Alarm Fire 2 Leave withoutPay IS
AlamiLE 61 Litiering/Dumping 8
Ambulance Needed 2 Loitering 7
Ambular.ce-FircDual Response 4 Losi or StolenProperty 7 Animal Conirol 29 LoudNoiseComplaint 42
Animal ControlPR I Malicious Mischief
Assault S Mental Health 22
Assist Agency 7 Missing Person 7
Assist Ambulance 25 Narcotics Violation 54
Assist Citizen 8 Open Door S
Assist Fire 3 Paper Service 40 Assist LawAgency 36 Prisoner Transpon
Assist Motorisl 20 Properly Damage-NonCriminal 2
BenevolentFund 13 Prowler 7
Ruilding Check 22 Public Relations 9 Building Lockous Punuit I
Burglary 4 Runaway 7
BusyJOutAt I76 School ResourceOfficer 14
Call for Police 67 Security Check lOS
Check Well Being 71 Sex Offense 3
Child Abuse 3 Shots fired 4 Civil DefenseTest Smoking Violation
Cowl S Soliciting I
Crossing Guard 2 Stealing 3:
CWB9ll Hangup 225 Stolen Vehicle 9
Death 3 Stmcturc Fire 3
DestnacIon of Properly 9 Suspicious Activity 05
Distribution I Tampering
Disturbance - Other 83 Telephone Harassment 7
Disturbance-Liquor 2 Test 3
Domestic Violence 41 Tow Slicker Expired 6
Driving While Intoxicated Traffic Complaint 136 Escape 2 Traffic Stop 334
Escon-Courlesy 14 Trespassing 24
Escort - Funeral 8 Try to Contact I
Exparie Violation 10 VehicleFire I
Field Interview 49 Vehicle Identification 52
Fight 3 VehicleLockout 3
Fingcrpnnts 19 Vehicle Repossession 3
Fire-Other I Veterinary Call 6 Follow Up 106 WeaponsViolation
Tolal 2877 he. I 4 I
Total
Total
1
1
7
2
0
0 0 4
0 0
19 12 12 13
31
51
45
169
143
159
2018 2018
TED
TED
I
J
JsLL1.
Total Total
1
1
2 2
3
0
0
0
12
11
19
22 is 20
24 58
61
218 204
222
2019 2019 YTD
flD
j[
4 2 2
6 5 7 9
8 0 0 0
0 0 0
0
59
10
20
58
65
Total
Total
Monthly Monthly
-
ofi TOTALS
Total
1
2
9 0
0 0 0
5 0
5 0
0
4 0 0 0
0 0 0 0
10
10
31
32
40
32
182
400
2017
Wildlife Wildlife 100.00% TED 0
Total
1
7
0 0 0
0 0 0 0 0
0 0 0 0
0 0 4 0 0 0 0 0 0
0 0
0
750
274
2018
Other
Other
MONTHLY
2019
100.00%
Domestic Domestic TED
0
April
1
1
2
2
0
0 0 0 0 9
5 0 0 0 0
0
0
0
0
19
17 18
18
74 56 18
75
200
Total
Feline Feline
Monthly
100.00%
CONTROL 1
7
1 1
1
1
0
2
0 0 0 5
9 0 0
0
0
20
30
33
37
113 109
109
115
Canine Canine
ANIMAL
r
C
@
+®)+(D+®+®)
Hours
Rescue
(®
Area
STATISTICS
Arrival
County
to
on
Rate
IMPOUNDED
Total
Total Total
Total Total DISPOSITION
Service
Claimed
Relocated
Adopted
Warnings
Rolla
Springs
Incinerator
Phelps YTD
YTO
YTO
for
of
Programs
NlMALS
rotal
NlMAL
Citations
NewburgArea
FtLeonardWood RollaArea
Monthly Edgar
Written Calls Euthanized(lllflnjured) Monthly CityofNewburg
PR 2018 StiamesArea
Adoption Deceased 2018 OtherAgencies City
Other Euthanhzed(Dangerous) Euthanized(Un-Placed)Z 2OI9YTDTotaI
ADDITIONAL Wildlife
Transferred Animals Animals Total 2019 ______
THE CENTRE FINANCIAL ANALYSIS (UNAUDITED ) - APRIL 2018YT0 2OI9YTD 58% %MONTHLY 2019 DESCRIPTION March-18 March-19 April-18 April-19 ACTUAL ACTUAL YTD BUDGET BUDGET BUDGET QUEST SERVICES Revenue Reimbursements/donations - - $ $ - $ - $ - $ 200.00 $ - - $ ooo, $ - Passes $ 56424.08 $ 48,437.39 $ 51338.57 $ 41,45619 $ 378,50135 $ 353,606.64 $ 411,800.00 85.87% $ 710,000.00 DayPasses - $ - - - $ - $ $ $ $ 540.08$ - 0.00% Programs $ 122.00 $ 1,020.00 $ 451.00 $ 680.00 $ 3,996.50 $ 3,445.96 $ 4,930.00 69.90% $ 8500.00 Resale $ 367.40 $ 134.80 $ 328.05 $ 37.00 $ 2,527.74 $ 1,969.85 $ 2,233.00 88.22% $ 3,850.00 Rentals $ 1,780.00 $ 1,925.00 $ 2,947.50 $ 2,000.00 $ 12,879.00 $ 11,157.50 $ 12.23800 91.17% $ 21,10000 Misc. 145.00 4000 $ $ $ 75.00 $ - $ 1,162.00 $ 857.00 $ 986.00 86.92% $ 1,70000 Concessions $ 1,301.20 5 658.43’ $ 1,391.05 $ 17549 $ 8,45485 S 5014.54 $ 9,860.00 50.86% $ 17,300.00 Total Revenue $ 60,139.68 $ 52,215,62 $ 56,531.17 $ 44,948.68 $ 407,151.44 S 376,591.57 $ 442,047,00 $ 762,150.00
Expenses Personnel $ 8,409,53 $ 9,379.06 $ 7,116.22 $ 6,962.47 $ 51,523.72 S 49.433,05 $ 59,360.10 83.28% $ 102,345.06 Supplies $ 939.64 $ 71.63 $ 773.25 $ 252.01 $ 6,305.90 $ 2,564.83 S 6.844,00 37.48% S 11,800.00 Services $ 12.57 $ 203.83 $ 119.13 $ 312.08 $ 2,390.05 $ 2,195.46 $ 13,021.00 16.86% S 22,450.00 Maintenance - 29.37 - $ $ $ $ - $ 29.37 $ 271.68 $ 145,00 187.37% $ 25000 Total Expenses $ 9,391.31 $ 9,654.52 $ 8,608.60 $ 7,546.56 $ 60,309.04 $ 54,465.02 $ 79,370.10 $ 136,645.00 Guest Services Revenue Expenses over $ 50,748.37 $ 42,561.10 $ 47,922.57 $ 37,402.12 $ 347,442.40 $ 322,126.55 $ 362,676.90 $ 625,305.00 RECREATION Revenue Recreation Programs $ 9,09800 $ 13,713.75 $ 8,655.25 5 10,827.84 5 58.’24.C5 5 70,639.14 $ 70,238.00 106.57% S 121,100.00 Day Passes S - $ 4,387.00 $ 232.00 $ 2,426.00 5 257.45 S 23.731,01 $ 14,500.00 163.66% S 25,000.00 Total Revenue $ 9,098.00. $ 18,100.75 $ 8,887.25 $ 13,253.84 $ 58,381.50 $ 94,370.15 $ 84,738.00 $ 146,100.00
Expenses Personnel $ 7,745.80’ $ 10,010.24 $ 6,551 34 $ 12,094.24 $ 40,422.70 $ 56,115.15 $ 55,474.10 101.16% $ 95,645.00 Supplies $ 2,527.29 $ 875,47 $ 55.01 , $ 1,882.66 $ 7,834.54 $ 9,45045 $ 8,410,00 112 37% $ 14,500.00 Services 417.00 $ $ 865.76 S 25.00 ‘ $ 917.68 $ 1,692.39 $ 3,794.47 $ 7,714.00 49.19% $ 13,300.00 Maintenance 1,841.00 363,71 - 5 $ $ $ - $ 1,897.57 $ 486.54 $ 1,363.00 35.70% $ 2,350.00 Total Expensesi $ 12,531.09 $ 12,115.18 $ 6,631.35 $ 14,894.58 $ 51,847.20 $ 69,846.61 $ 72,961.10 $ 125,795.00 Recreation over Revenue Expenses $ (3,433.09) $ 5,985.57 $ 2,255.90 $ (1,640.74) $ 6,534.30 $ 24,523.54 $ 11,776.90 $ 20,305.00 AQUATICS Revenue Aquatic Programs 5 14,785.80 S 8,039.50 $ (713.60). 5 11,367.00 S 51.319,85 S 47,156.90 $ 57,507CC 82,00% $ 99,150.00 Aquatic Day Pass $ - $ 5184.00 $ 15,782.00 S 3,211.00 $ 15,782.00 S 18,771.00 $ 23.200CC 60.91% $ 40,000.00 Total Revenue 5 14,785.80 $ 13,223.50 $ 15,068,40 $ 14,578.00 $ 67,101.85 S 65,927.90 $ 80,707.00 S 139,150.00
Expenses Personnel $ 19,686.25 $ 14,830.79 $ 14,446.99 $ 15,131.31 $ 90,544.89 $ 94,959.44 $ 97,880.80 97.02% $ 168,760.00 Supplies $ 586.67 $ 572,33 $ 1,134.36 $ 765.28 $ 4,518.93 $ 2,265.79 $ 4,582.00 49.45% $ 7,900.00 Services $ 319.68 $ 935.77 , $ 222.45 $ 350.39 $ 3,154,50 $ 3,329.09 $ 10,962.00 30.37% $ 18,900.00 Maintenance $ 1,789.31 $ 9.48 $ 573.95 $ 302.35 $ 18,719.48 $ 13,900.84 $ 15,486.00 89.76% $ 26,700.00 Total Expenses $ 22,381.91 $ 16,348.37 $ 16,377.75 $ 16,549.33 $ 116,937.80 $ 114,455.16 $ 128,910.80 $ 222,260.00 Aquatics Revenue over Expenses$ 596.11) $ (3,l24.87) 30935): $ (1,971.33) $ (49,835.95) $ (48,527.26) $ (48,203.80) $ (83,110.00)
Page t of 3 srogers 5/13/2019 ______
THE CENTRE FINANCIAL ANALYSIS (UNAUDITED ) - APRIL 2018 YTD 2019 YTD 58% % MONTHLY 2019 DESCRIPTION March- 8 March-19 A11i1’ April-19 ACTUAL ACTUAL YTD BUDGET BUDGET BUDGET
FITNESS - -
Revenue - Fitness Programs $ 8.83525 $ 8.10613 $ 8,122.00 5 7,802.24 $ 66,422.25 $ 60,463.14 $ 62,205.00 9720% $ 107,250.00
Fitness Day Pass $ - $ 242.00 $ 488.00 $ 122.00 $ 488.00 S 2,737.99 $ 2,930.00 94.41% $ 5,000.00 Total Revenuo $ 8835.25 $ 8,950.13 $ 8,610.00 $ 7,92424 S 65,910.25 $ 63201.13 $ 55,105.00 $ 112250.00
Expenses Personnel $ 27,37343 $ 15,855,38 S 20,477.13 5 15,267,88 $ 122,27801 5 120,451.11 $ 130,940.80 91.99% $ 225,760.00 SupplLes $ 13681 $ 77.14 $ 140.63 $ 85.66 $ 3,942.25 $ 1,465.49 $ 4,350.00 33.69% $ 7,500.00 Services $ 474.99 $ 103.69 - $ 112.25 $ 1,130.53 $ 4,231.39 5 4,034.86 $ 12,644.00 31.91% S 21,800.00 Maintenance $ 137.88 $ 470.25 $ 99.57 $ 63.75 $ 1,007.94 $ 1,998.83 $ 1,276.00 156.65% $ 2,200.00 Total Expenses $ 28,123.11 $ 16,506.46 $ 20,829.58 $ 16,54782 $ 131,459.59 $ 127,95029 $ 149,210.80 $ 257,260.00 Fitness Revenue over Expenses- $ (19,287.86) $ (7,798.33): $ (12,707.58) $ (8,745.58) $ (65,037.34) $ (67,487.15) $ (87,005.80) $ (150,010.00)
ADMINISTRATION - Revenue Advertissing Sponerships $ 375.00 $ 835.00 $ 330.00 $ 200.00 S - $ 1,160.00
Reimbursemenc 1,000.00 - $ 2,250.00 $ $ $ - $ 5,200.00 $ 4,000.00 $ 8,120.00 49.26% $ 14,000.00
Total Revenue $ 2,625.00 - $ 1,835.00 $ 330.00 $ 200.00 $ 5,200.00 S 5,160.00 $ 8,120.00 $ 14,000.00
Expenses
Personnel $ 13,407.57 , $ 16,265.96 $ 11,873,57 $ 10,556.18 $ 67,268.40 $ 89,898.37 $ 87,174.00 103.13% $ 150,300.00 Supplies $ 18,668.58 $ 20,451,74 $ 19,195,40 $ 14,078.76 $ 130,021.23 $ 119,079.29 $ 127,223.00 93.60% $ 219,350.00
Services - $ 1.53948 $ 3,136.08 $ 2,339.68 $ 1,865.98 $ 16,614.69 $ 20,804.83 $ 20,184.00 103.08% $ 34,800.00
Maintenance - - , ‘ $ - $ $ $ 50.00 $ 750.00 $ 1,130.00 $ 638.00 177.12% $ 1,100.00 Total Expenses $ 33,615.63 $ 39,853.78 $ 33.408,65 S 26,550.92 $ 214,654.32 $ 230,912.49 $ 235,219.00 $ 405,550.00 Administration Revenue over Expenses $ (30,990.63)j $ (38,018.’78) $ (33,078.65), $ (26.350.92) S (209,454.32) $ (225.752.49) $ (227,099.00) $ (391,550.00)
MAINTENANCE Revenue Reimbursement S 1,279.33 5 1,’87,04 S 97.49 , S 1.891,71 $ 5,813.82 $ 6,443,48 $ 7,250.00 $ 12,5-00.00 Total Revenue $ 1,279.33 $ 1,187.04 $ S 1,891.71 $ 5,813.82 $ 6,449.48 $ 7,250.00 $ 12,500.00 : MAINTENANCE Expenses Personnel $ 24.57521 $ 17,167.21 $ 14,073.06 $ 19,197.23 $ 126,896.70 S 112,540.17 $ 124,224.40 90.59% $ 214,180.00
Supplies $ 1,28912 $ 178.13 $ 1,146.66 - $ 3.201,74 S 9,731.87 S 13,897.36 $ 2,180.00 114.10% $ 21,000.00 Services S 45.00 S 6.24 $ 25.00 E S 10.67 $ 4.195,35 S 2.731,65 $ 3,195.00 20.70% $ 22,750.00 Maintenance S 1,622’S $ 5,706.33 S 424.85 $ 3.577,22 $ 7.36002 S 20,04682 $ 9,744.00 205.74% $ 16,800.00 Total Expenses: $ 27,531.51 $ 24,167.91 $ 15,669.57’ $ 25,987.06 $ 148,183.94 S 149,216.00 $ 159,343.40 S 274,730.00 Maintenance RevenueoverExpenses$ (26 .2521!) $ (22,980.87): (15,572.08) $ (24,095.35) $ (142,370.12) $ (142,766.52) $ (152,093.40) $ (262,230.00)
Page2of3 srogers 5/13/2019 ______
THE CENTRE FINANCIAL ANALYSIS (UNAUDITED ) - APRIL 2018 VTD 2019 YTO Sri. % MONThLY 2019 DESCRIPTION March-48 March-19 Aii8 April-49 ACTUAL ACTUAL YTD BUDGET BUDGET BUDGET
Total Operatjng Revenues 96763.06 95512.04 $ $ S 89,524.31 . $ 82,796.47 $ 611,158.86 $ 611,700.23 $ 687,967.00 88.91% $ 1,186,150.00 Total Operating Expenses $ 133,574.56 $ 118,646.22 $ 101,525.50 $ 108,076.27 $ 723,391.89 $ 746,845.57 $ 825,015.20 90.53% $ 1,422,440.00 OPERATING REVENUES EXPENSES OVER $ (36,811.50) $ (23,134.18) $ (12,001.19) $ (25,279.80) $ (112,233.03) $ (135,145.34) $ (137,048.20) $ (236.290.00)
Operating % 1 72.44% 80.50% 88.18% 76.51% 84% 82% 83% 83%
Operating % 1 73.47% 82.25% 8979% - 78.47% 85% 84% 85% 85% WI INTEREST
OTHER REVENUES
- - - $ $ #DIV/C! $ - SalesTax $ 1,812,60 $ 6.87 S - $ 19195 S 1.96353 S 247.14 - $ 0.00% $ - Interest Income $ 1,373.39 $ 2,075.81 $ 1,638,91 $ 2,011.81 $ 7,906.75 $ 14,611.31 $ 14,500.00 100.77% $ 25,000.00 Miscettaneous/Reimb/Donations - 105,00 , - $ - $ $ $ $ 1,735.94 $ 23631 $ - 100.00% $ Sale of property 400.00 - $ $ $ 315.00 $ - $ 715.00 $ 1,558.00 $ 580.00 268.62% $ 1,000.00 ContributiontoGeneral Fund (18,031,25)E (18,000.00) - $ $ $ $ - $ (36,000.00) $ (36.062.50) $ (41.832.50) 86.21% $ (72,125.00)
TOTAL REVENUES: OTHER $ (14414.01) $ (15,843.57) $ 1953.91 $ 2,203.76 $ (23,678.78) $ (‘$9,409.74) $ (26,752.50) $ (46,125.00)
CAPITAL EXPENSES Equipment S 4.062,99 5 375.95 $ 16144 $ 1,930.40 $ 15,155.56 $ 1,534.81 S 21,112.00 35.69% $ 36,400,00 Lease Purchases $ 2,778.76 S 2778.76 $ 2,778.76 S 2,778,76 $ 40,883.82 $ 40.91635 S 33,553.00 122,12% $ 57,850.00 Vehicles $ - - - - $ - $ $ $ $ - $ - #DIVIC’ Build.ng &Grounds - $ 14,043.50 $ $ 1,756.75 $ - $ 254.8135 S 4,452.00 $ 19,143.00 23.26% $ 33.OOC.00
TOTAL CAPITAL EXPENSES: $ 20,885.25 , $ 3,154.71 ‘ $ 4,696.95: $ 4,709.16 $ 81,520.73 $ 52,963.16 $ 73,805.00 $ 127,250.00
Total Revenues (operating + other) $ 82,349.05 $ 79,668,47 $ 91,418.22 $ 85,000.23 $ 587,480.08 $ 592,290.49 $ 661,214.50 89.58% $ 1.140.025.00 Total (operating + Expenses capital) $ 154,459,81 $ 121,800.93 $ 106,222.45 $ 112,785.43 $ 804,912.62 $ 799,808.73 $ 898,820.20 88.98% $ 1,549,690.00 TOTAL REVENUES OVER EXPENSES $ (72,11O.76) $ (42,132.46)L (14,744 23)( $ (27,785.20) $ (217,432.54) $ (207,518.24) $ (237,605.70) $ (409,665.00)
CURRENT CASH BALANCES 05111(19 Depreciation Account $ 2,509.965.95
Sates Tax Accoount S - Reserve Amount S 2.509,965.95
Ope?ating & Misc S (699.304.791 $ 1,810.961.16
Paee 3013 srogers 5/13/2019 PARK FINANCIAL ANALYSIS (UNAUDITED) - APRIL
PREVIOUS flD CURRENT ITO Fl 18-19 DESCRIPTION February-i 8 February-I 9 March-IS March-19 -18 19 ACTUAL ACTUAL BUDGET Administration Revenue Rvnjrswrtstdonatiocs
Se cA Propeily 207.00 6.000,00 Total Revenue $ - - - $ S - 207,00 6,000.00 Expenses
Pemorwt 8,46043 8.944 19 1.371.12 1032395 9,18093 4,849.31 66.789,94 59,732.10 116,160.00 St41p.ies 45589 25531 420.44 48500 27262 10141 2.589,01 1.504,06 3.950,00 Sarsices 1,174 03 43849 3.12 .17 I 77161 828 58 427 96 19.04115 25.025,65 51,350.00
Maintenance - 41750 417.50 1100.00 Total Expenses $ 10,090.40 $ 10,055.55 $ 14,912.73 $ 12,530.62 $ 9,982.13 $ 15,378,68 83,320.10 96,679.31 172,560.00 Administration Revenue over Expenses $ (10,090.40) (10,055.55) $ (14,912.73) $ (12,530.62) $ (9,982.13) $ (15.378.68) (83,320i0) (96,472.31) $ (166,560.00(
Maintenance Revenue Reimburse/Donation 379.54 - 265.68 60.09 170.19 5419 1,322.38 363.46 2,500,00 Rentals 60000 2,680.00 1490.00 170-00 520.00 660.00 9,057,50 9120.00 14,000.00 Misc
Total Revenue $ 979,54 $ 2,630.00 I 755.68 5 230.09 $ 690,79 $ 714.19 10,379.88 10083,40 16,500.00 Expenses
Pa’srig 3,659.55 1162 5.25541 1162 3.52664 944 91 24,455.46 14,965.65 46,375.00 S,,ppes 13.33 22.69 24.02 - 3099 60.02 154.78 200.00 Serieces 259 64 288.37 46666 197.23 32921 10205 2,85363 2.190,52 6.700,00 Maslenance 4942 91 75 8742 - 593,48 247.27 1.200,00 Total Expenses $ 3.98194 S 322.68 S 5,81382 $ 23287 $ 3.94327 S I 01601 V.962,59 17.558,40 53,475.00 Main1ernce Revenue over Expenses $ (3,002.40) $ 2,357.32 S (4.058.14) S (2.78) S (3.252.48) 5 (363.82) $ (17.582.71) (7,474.94) S (38375.00)
Parks Revenue
Charges for Services 60,00 170.00 60.00 90.00 15.00 7500 5.76000 4.065,00 6.500,00 Cemetery Burial Fees 190,00 1.61000 1,000.00 690.00 3,190.00 6,59000 9.650,00 18,690.00 25,000,00
Reimburse/Donation 602.10 - 1.131,93 815.26 1,470,68 201.00 6,188.06 3,178.25 14,000.00 Paviilion Reservation 95.00 100.00 265.00 1.115,00 40150 585.00 642,50 2,000.00 2,500.00 Miscellanous
Total Revenue S 947.10 $ 1,680.00 2,456.93 $ 2,710.26 5,083.18 $ 7,451,00 22,240.56 27,833.25 48,000.00 Expenses Personnel 22846 13 2322533 29.088. t 4 26534.33 34,940.53 37.689 48 195583.42 108,511.42 421950.00 Its 247754 3,15405 2.86498 231066 4.18696 2,104.33 19,629,04 16,133.43 37,000.00 Cr’ Services 84858 1.12881 2,498.59 I 368.82 1,981.56 1,19209 19,228,93 9.25006 42,300.00 Masilenance 830.59 2,396.79 1,270.05 4 559.62 6,721.45 8.700 88 26.11533 40,805.38 63.50000 Total Expenses S 27002.84 S 29,904.98 $ 35,721.76 $ 34,713.57 $ 47836.50 $ 49.686,78 260,556.72 26470529 565,350.00 Parks Revenue over Expenses 5 (26.055.74) S (28,024.98) $ (33.264.83) $ (32,063.31) 5 (42.753.32) $ (42,235.78) $ (238.316.16) (2%.872.04) $ (517,350S0)
Page 1 of 3 5/30/2019 srogers PARK FINANCIAL ANALYSIS (UNAUDITED) - APRIL
PREVIOUS YTO CURRENT YTO FY 18-19 DESCRIPTiON February-IS February-19 March-IS March-IS &j)18 g±j9 ACTUfl ATUA0_ BUDGET
RoIta Dog Park Revenue
ReimburselDonalionsfPrograms $ 0.23 $ 186 $ 0.26 $ 2.05 $ 0.29 $ 1 .420.41 592.56 2.07210 Total Revenue 0.23 1.88 0.26 2.05 0.29 1,420.41 592.55 2.07110 Expenses
Total - - Expenses 165400 - 3,941.16 2.831,37 . 34,991.44 - Rolla Dog Park Revenue over Expenses $ 0.23 $ 11,652.14) 0.26 (3,939.11) 0,29 (1,410.96) $ $ $ S 592.58 $ (32,919.34) S - Splashzone Revenue RicmbuiseiOonaticr&rograms , - . . , - - - - Ra!e 2000 ‘ ‘ - - 55.00 20.00 55.00 500.00 Passes ------(60.00) 476.00 60,000.00 Rentals - - - 600.00 300.00 - 1,141.50 600.00 13,000.00 Misc ------1,500.00 Concessions - - . - - 225.00 - 25,000.00
Total Revenue 20.00 - S $ - $ $ 600.00 5 300.00 $ 55.00 $ 1,326.50 $ 1,130.00 $ 100,000.00
Expenses
Persoie 1539.69 32559 3,61983 45590 2.645,99 93895 13.513,71 12,459.08 77150.00 SupØies 1,326.94 49862 899.34 53074 1,299.70 483.35 6.65502 4,383.93 48,450.00 Services 619.18 493.58 8844 1012 43.33 4257 3.33856 1,402.46 10.100,00 IAan,enance 1/47.50 ‘ . - 1007 ,202.86 2.91384 1638.01 13,936.00 Total Expenses $ 5,233.31 $ 1,318.09 $ 4,607.61 S 996.76 $ 3,999.09 S 2661.73 25482.13 19,863.48 149600,00 Splashzone Revenue over Expenses $ (5,233.31) $ (1,318.09) $ (4,607.61) S (996.76) $ (3,999.09) $ (2.667.73) $ (26.257.13) $ (19.883.48) 5 (124,600.00)
Outdoor Recreation Revenue Re,nbijrse/Oonation . - - , - - - - - Recreation Program Fees 759.15 42500 862.50 492/5 1,052.75 1,565.25 5,503.50 5,847.15 12,550.00 Resa1e - ‘ ------BtflcId Fees User 150.00 200.50 2.66900 55500 10.334,50 10.84100 19,370.50 15,694.00 32,000.00 Baneg Income Cage . - . . , - 30.00 92.75 1,000.00 Income L4sc - ‘ . - - - 16.00 - - Cicesuons . . - ‘ 2.96725 ‘66.50 4.728,44 1,777.51 22,000.00 Total Revenue S 909.75 $ 625.00 S 3,531.50 S 1.047,75 $ 14,354.50 $ 12.572,75 29.648,44 23,411.47 67.500,00 Expenses
Personnel 9,003.55 6,451.15 12,737.44 7,109.30 10,921.79 41,578.05 65,243.59 95.536,85 129,540.00 Supplies 449.60 122.23 72.76 114.29 6,828.30 3,44474 8,495,54 5,504.54 31,230,00 Services 335.58 18.11 (206.00) 47.77 150.00 80.22 1,646.63 1,864.36 29,850.00 Maintenance - - ‘ - - - 60.49 500.00 ft’1 Total Expenses $ 9,758.73 5 6,652.15 $ 12,604.22 $ 7,271.36 $ 17,900.09 $ 45,103-01 75,385.76 102,96624 191,129.00 Outdoor Rec Revenue over Expenses $ (8,878.98) 5 (6,027.15) $ (9,072.72) $ (6.223.61) $ (3,545.59) S (32,530.26) $ (43,737.32) $ (79454.77) $ (123,620,00)
age2of3 5/30/1019 orogers PARK FINANCIAL ANALYSIS (UNAUDITED) - APRIL PREViOUS YTO CURRENT YTO FV18-19 DESCRIPTION February-IS Februarv’19 March-IS March-19 A±i April-19 ACTUAL, ACTUAL BUDGET Tojal Opeiairg Reviues $ 2 856.39 $ 5 185.00 $ 1,744.11 $ 4,568.10 $ 20,428.47 S 20192.94 $ 64.187,08 $ 64,737.28 $ 2)8.000.08 Tolu) Operatrq Eape.ses S 56.09722 48 25345 $ 73.660 14 $ 55,805.18 5 83.66108 S 113 914.21 $ 473.70730 $ 536784.16 $ 1,132.10ê00 OPERATiNG REVENUES OVER EXPENSES S (53.240.83) $ (43,068.45) $ (65.916.03) S (51.217.08) $ (63,232.61) $ (93.121.27) 1 (409,519.34) $ (472,046.88) $ (894,105.00)
Operating Recapture % 5,09% 10,75% 10.51% 8.22% 24.42% 18.25% 13.55% 12.06% 21.02%
Operating Recapture % 5.89% 11.43% 10.98% 9.06% 24.58% 18.73% 14.00% 12.47% 21.41% W/INTEREST
OTHER REVENUES
Real Eslale Taxes 2,413.79 4,182.8/ 1,044.70 1,339.90 1,357.8/ 1.065,26 236.00928 256.037,75 255,000.00 Sales Tax 69241.04 55.32623 101,125.07 100,130.89 87 647 96 89,046 59 61 60,52 630,976.08 1,196.000.60 lnlergoye.trtnia,
In)erest Iryne 447.29 329.60 346 32 468,84 13636 541,10 2,12802 2,189.29 4,400.00 Lsceanects - 2.500,00 7 005.00 - 5,00000 2,500.00 13.005,00 Contr4uI,ol ho Gener4 Find {l9,450,00I (18,025 00) (38.090.00) (36,050.00) (72,100.00) TOTAL, OTHER REVENUES: $ 94,602.12 $ 89,840.70 S 83,066.99 5 00919,53 $ 89,142,19 S 95,652.97 $ 817.833,82 $ 866,158.12 $ l,293,300,00
CAPITAL EXPENSES
Leases Purchases - 176.13 176,13 Equipment 272.47 896.99 . 161.94 27,880.92 5,587.94 29,708.65 7,057.03 48.200,00 Vehicles 48,911,00 15,00000
Building & Grounds - 5,290.00 162.23 216.22 276.00 1,314.63 949,58 17.830,80 150,700,00 Major Parks lrnprosemenls 46,92631 505.76 29,931,00 13,72708 61,490 66 51,097.95 174,893 07 65.330,/9 150,000.00 TOTAL CAPITAL EXPENSES: $ 47,191.84 S 6,868.88 S 30,093.23 $ 14,105.24 $ 89,647.78 $ $8,000.52 $ 205.551,30 $ 139,305.75 $ 363900.00
Total Revenues {operaiiig • ojr.er) $ 97.458,74 S 95,021 56 ‘ $ 09 810.46 $ 96.50918 $ 109.570,95 $ 17,866,32 $ 882,021.78 $ 930,696.40 S 1,531,300,00 Total Espenses Iopeistnq tcal) $ 103.29506 56,116.33 5 10375337 $ 73.85158 $ 173,308.86 $ - 74.146.0 $ 679.258,60 $ 676.089,91 $ I ,496,.03 TOTAL REVENUES OVER EXPENSES $ (5.836.32) S 38,251.23 ; $ (12.942.91) S 2t658.20 $ (63,737.91) $ (56,879.78) $ 293.763,18 $ 256,80549 $ 35,295,00
Page 3 of 3 5/10/2019 srDgerc 21L t El> I LU ‘C U-, C’. 0 Reporl CZROO8IO MISSOURI JUDCIARY Dale 30-Apr-20 [9 ROLLA MUNICIPAL COURT Time 63459PM OPEN ITEMS DETAIL REPORT Page: 1 AS OF DATE: 30-Apr-2019
SANK NAME: FIRST STATE COMMUNITY SANK SANK ACCOUNT NUMBER: 5918487
OTHER GENERAL LEDGER ACCOIINTS
ACCOUNT NO.IDESCRIPTION BALANCE
5002 Clerk Fee Municipal 318.54 5008 Cowl Aijlornalion 1.02659 5010 Board Bill-DFT 15000
5016 CVC Surcharge Slate . 1 045.64
50 8 CVC Surcharce Mimi . 9.84
5020 Law EntAiresi-Lonal 164.50 5027 LET Muni 296.00
5024 POST-Stale . 14665
5032 . Dom Viol - Muni 294 00 5040 Fine 5,671.00
5041 - Fine - l-Iighway 1 .370.50
5042 - - Parking Penalties 2,850.00 5068 Overpayment 2.00 V 5102 Clerk Fee-E/R 1,441 31
5118 CVC Surcharge-E/R 44.43 ,-
5141 . Fines-EIR 6,624 CO 5168 Overpayment-FIR 400 8201 Scnd Forlert- FIR 20C.00 8207 Bond-Forfeited 300 00
TOTAL OTHER GENERAL LEDGER ACCOUNTS 21,959.00
NOTE The data tinder the columns headed RECEIPT NO. and RECEIPT DATE show data as of the last activity date and not, necessarily, as at the AS OF DATE of the report. The data under the column headed AMOUNT is as of the AS OF DATE of the report.
‘Account data reported is based upon the As of Date entered by the user- This report may not reflect the current status of Open Items Accounts.
Coniidential - For Court Use Only’ Report CZRU0IS MISSOURI JUDICIARY Dale 30-Apr-2019 ROLLA MUNICIPAL COURT Time 6:34 5QPM OPEN ITEMS SUMMARY REPORT Page: 1 AS OF DATE: 30-Apr-2019
BANK NAME: FIRST STATE COMMUNITY BANK BANK ACCOUNT NUMBER: 5916467
ACCOUNT SUBTOTAL BALAN1 BONDS IN OPEN ITEMS 3,850 00 3,850 OOJ SONDS IN OPEN ITEMS (not posted) 0.00 DEBIT ACCOUNTS WITH RLANCE 0 00 0.00 DEBITACCOUNTS WITH BALANCE (not posted) - 000 GARNISHMENT ACCOUNTS 0.00 0.00 OPEN ITEMSISUSPENSE ACCOUNTS 48.50 48.50 OPEN ITEMS/SUSPENSE ACCOUNTS (fbI posled) 0 00 OTHER GENERAL LEDGER ACCOUNTS 21.95900 2195900 OUTSTANDING PAYABLES 000 000 UNSATISFIED RECOVERADLES o oo 0.00 TOTAL 25,857.50
NOTE The data under Ihe colu,nns headed RECEIPT NO. and RECEIPT DATE show data as of the last activity date and not, necessarily, as of the AS OF DATE of the column headed AMOUNT is as of the AS OF DATE of the report. report. The data under the
‘Account data reported is based upon the As or Dale entered by the user- This report may not reflect the current status of Open Items Accounts. ‘Confidentai- For Coirt Use Only’ MUNICIPAL DIVISION SUMMARY REPORTING FORM
Refer to instructions for directions and term definitions. Complete a report each month even if there has not äeen any court activity.
I. COURT INFORMATION Municipality: Rolla Municipal Court Reporting Period: Apr 1, 2019- Apr 30, 2019
Mailing Address: 901 NORTH ELM, ROLLA, MO 65401
Physical Address: 901 NORTH ELM, ROLLA, MO 65401 County: Phelps County Circuit: 25
Telephone Number: (573)3648590 Fax Number:
Prepared by: RELAUUN SMITH E-mail Address:
Municipal Judge: James T. Crump
Alcohol & Drug Other Non:Traffic II. MONTHLY CASELOAD INFORMATION Related Traffic Traffic Ordinance
A. Cases (citations/informations) pending at start of month 15 401 188
B. Cases (citations/informations) filed 11 157 25 C. Cases (citations/informations) disposed ,, 1. jury trial (Springfield, Jefferson County, and St. Louis County only) 0 0 0
2. courtlbench trial - GUILTY 0 0 0
3. court/bench trial - NOT GUILTY 0 0 0
4. plea of GUILTY in court 3 49 17
5. Violations Bureau Citations (i.e. written plea of guilty) and bond 0 54 2 forfeiture by court order (as payment of fines/costs)
6. dismissed by court 0 0 0
7. ,wIIe prose qul 6 37 1
8. certified for jury trial (not heard in Municipal Division) 0 0 0
9. TOTAL CASE DISPOSITIONS 9 140 20
D. Cases (citationslinforniations) pending at end of month [pending 17 418 193 caseload = (A+B)-C9]
E. Trial de Novo and/or appeal applications filed 0 0 0
III.WARRANT INFORMATION (pre- & post-disposition) IV. PARKING TICKETS
1. # Issued during reporting period 41 1. # Issued during period 322
Served/withdrawn during reporting period 42 2. # H Court staff does not process parking tickets 3. # Outstanding at end of reporting period 877
M. 4.8.
Office of State courts Administrator, Statistics, 2112 irdustriai Drive, P.O. Box 104480. Jefferson City, MO 65110 OSCA Help Desk: 1-888-541-4894 Fax: 573-526-0338 Email: MunicioaiDivision.Reoorlsr&courts macmv Page 1 of 2 Revised July 2016 MUNICIPAL DIVISION SUMMARY REPORTING FORM
rCOURT INFORMATION Municipally: Rolla Municipal Court Reporting Pericd: Apr 1,2019 - Apr 30! 2019
V. DISBURSEMENTS
r Other Disbursements:Enter below additional surcharges Excess J Revenue (minor traffic and municipal and/or fees not listed above. Designate if subject to the ordinance violations, subject to the excess revenue excess revenue percentage limitation. Examples include, percentage limitation) but are not limited to, arrest costs, witness fees, and board biN/jailcosts.
Fines - Excess Revenue $6,624.00 Board Bill-Deft $150.00
Clerk Fee - Excess Revenue $1,441.31 Court Automation $1,026.59 Crime Victims Compensation (CVC) Fund Law Enf Arrest-Local $164.50 $44.43 surcharge - Paid to City/Excess Revenue Overpayment $2.00 Sand forfeitures (paid to city). Excess Revenue $200.00 Overpayment-E/R $4.00 Total Excess Revenue $8,309.74 Total Other Disbursements $1,347.09 Total Disbursements of Costs, Fees, Other Revenue (non-minor traffic and ordinance $21,959.00 violations, not subject to the excess revenue Surcharges and Bonds Forfeited percentage limitation) Bond Refunds $32.00 Fines - Other $7,041.50 Total Disbursements S21,991.ooj Clerk Fee - Other $318.54 Judicial Education Fund (JEF) $0.00 IZICourt does not retain funds for JEF Peace Officer Standards and Training (POST) Commission surcharge $146 65 Crime Victims Compensation (CVC) Fund surcharge - Paid to $1,045.64 State
Crime Victims Compensation (CVC) Fund $984 surcharge - Paid to City/Other
Law Enforcement Training (LET) Fund surcharge $296 00
Domestic Violence Shelter surcharge $294.C0 inmate Prisoner Detainee Security Fund surcharge sooo’ Sheriffs’ Retirement Fund (SRF) surcharge $0.00
• Restitution F $0.00 Parking ticket revenue (including penalties) S2,850,00
‘ Bond forfeitures (paid to city) - Other $300.C0 Total Other Revenue $12,302.17
Office of State courts Administrator. Statistics, 2112 lndus[rial Drive, P.O. Box 104480, Jefferson City, MO 65110 OSCA Help Desk: 1-888-541-4894 Fax: 573-526-0338 Email: Munic,oaIDiviston,RecortsYcourts ma ccv Page 2 of 2 Revised July 2ã16 ,.
g.
OFFICE
2019
:zr•-: to
MAY03
CLERK’S Fundi 34900 $2,000.00 $226900 $3,080.84 $2,307.62 Under $383,642.52 $128,471.69
RECEIvED
CITY 55,297.554.97 $4,775,557 $23,135,003.69 $23135003.69 519,887.90397 514.590 1,9GM Funded FY19 FY19 II 74 00 74 00 00 72 $0.23 $0.00 $0.00 $0 $0.00 $0.00 $0.00 $0.00 $0.00 $681.08 $471 9.333,93 $2,814.53 $3,900.48 $771077 $7,519 $2,881
I $54,582.44 $33649.88 $11,522.10 584.906,97 $13,029 $50,120.14 $1 $32,186.22 .879,46500 $139,998.43 $107,388.11 $16004093 5111.56770 $290,038.04 $195,950.80 $133,012.06 t 1.879455 9.687.903.97 $3,773,264.69 $3864571.54 $1,892,431.67 53.247.099 $271086400 $2,710,684.00 519,252.82062 $1 $1 $1 $3420154.62 $1,446,978.84 Trust for for Know, You You #1025 #31360 2019 thru STATEMENT Check 2018) People Service 8) 361 I 20, March 20 #31 Employees $67072 2018) Account, 28. 2018) by 15
Li For -- 28. 13 FINANCIAL RESERVES 28, $248.96 Deposit Checks (February Paid of 2018) for Charge #1240 $2,194
M Payment AND (February F.nats 28. Fund. Sanx for Security) $14,994 Market Tax) Interest (February tn Tax) #1239 (February Check for afler Refuse C__.r:. _iLifls Insurance Ban< Interest #1240 Certificates Casn (Social In and Life Expenses Interest (Sales (Income Check (February Loan, Expe,d,sures Account Interest ACCOUNTS #26317 & B/Il/ and and FUNDS Deposits Miscellaneous Refundable Check Bank Sank-Money Bank-General Bank-Electronic Cash - 31,2018) - Accounts Account Bank Sewer Revenue General Cap.tal In Account and Check ACCOUNTS (Invertory) Tax Revenue Revenue Payment Account Newburg, Reserves Vision UTILITY Bank, Rolla Tax, Savings Charge Progress Utility Reserves Charge Treasury of of and OTHER Account Account of Deposit Oils Deposit Sills (March of Market in Cash Wale’ Deposits Now, Lease/Purchase of RESERVES of Customer’s OF Community Community Community Community Expenses Receivable U.S. City Dental. Receipts Dept. Dept Receipts Disbursements Water, RESERvES Disbursements Fees of Elect”c Public UTILITY Bank Payment Water Bank Country and Federal PUBLIC Service RESERVES Purchaseo Market Service to Market Utility Super-Now Electronic Money Purchases & in Non-Operating Super-Now Checks Withholding State State State State Treasury Treasury Total Total Total Total Total Total Total S RECEIPTS Electric, DiSBURSEMENTS Customers Misc FSCB FSCB Public FSCB PCB US. Accounts Power Operating Pay’oll E-ctric Stock Balance Medical, Suppcrt Missouri Missouri First Refuse PILOT Purchase BALANCE Administrative Sewer Primacy Central First Void Citizens First First PCB-Super Town U Cash ELECTRIC Standpipes U.S. Construction PUBLIC WATER Ce’Iificates Money Certificates Money TOTAL TOTAL
Total
• Area/Street
PWSD Power
Missouri Commercial Commercial
Total
Industrial Residential Pumped
METERS Pumped
Pumped
Residential Pumped Pumped
Pumped Pumped Pumped
Pumped Pumped
Pumped Pumped
Pumped Pumped
Pumped Pumped
Pumped
Pumped Cost Total
kWh
Load Scada
Time
Date
PRODUCTION
Energy
Loss
FY
per
Purchased
Gallons
of
Cost
Factor of
loss
Service
#2
Demand
includes
Demand
Demand
#15
#2 #14
S&T # #17 #13
#16 #12
#11 #10 #6
#9 #5 #4
#3 #8
#2 #7
kVVli
IN
losses
1 includes -
-
Lighting
well
Weli well
Well well
Well
Well Well -
-
SERVICE
md
md
Three Single
Well Well
Well
Well Well Well
Well Well
Three
Single
Park
Park
2,290.000
are
Phase
Phase
13,868.500
Phase
Phase
not
Well
V’Iell
ncluded
gallons
gallons
Electric
in
9,541
7,941
per
440
940
this
145
47
22
6 water
JaMn:PI.,a.es
per
statistic
water
$1,908,400.72
main
54,007.000
28,301,118
03/04/2019
and
4,384,000
2,579,000 6,988,000
3.142,000 5,119,000
2,820,000
4,763,000
3,092,000 2.988000 2.602.000
1.575.000 3,142,000
1,944.000 2
69130.00
1,311.000
3,139,000 1,558,000
07:45
main
0.067432
flushing
861.000
Water
55.9%
7,820
6.382
are
505
255
518
flushing
127
AM
19
estimated
5
2
7
0
STATISTICS
March
records.
records.
2019
at
an
Gross
Refuse
Sewer
Total
Revenue
Fiscal commercial WATER
Monthly PWSD Missouri Commercial
Total Pumping Industrial Residential
Power Fiscal
Revenue AreaiStreet Monthly
Demand Residential
Commercial
Rental Commercial
Industrial addition&
Power
Residential
Residential
ELECTRIC
Gallons
kWl’
Payroll
Year
Year
Service
Service
Serv,ce
Lights
#2
Service
Unidentified
Gain
SALES
S&T
kW
Cost,
Gallons
kWh
Gallons
12%.
Sold to -
- to
- -
SALES Lighting -
-
Three Single
Three
Single
kwh Sold
Three
Gallons Single
Three
Single
Dale
Date
Charge
Gallons
Electnc kWh
Charge
Phase
Unidentified
Loss
Phase
Phase
Phase
Phase
kWh
Phase
Phase
Loss
Phase
Galtons
kwh
Gallons
kWh
Gallons
kWh
Gallons
kWh
Loss
$2,660,746.19
$215,296.54
$194,366.38
$274,539.79
$200,308
45.140,000
$37,056.03
23.342,000
28,805,795
11.973457
8.107,000
2,416,000
1,561.000 3,450,000
5,897,000
4.872.080 7,578510
2,577163
1538030
848,000
519,000
11.92%
148,747
10.33%
31
78,519
39,289
579%
1.78%
.234 00 Operation Manager’s Report RMU Board of Public Works Meeting April 30, 2019
ELECTRIC
El. Lodges at Rolla - White Columns Road - Installation of underground primary conductor, (8 multi-unit residential apartment transformers, and meters. buildings and clubhouse) Started: June 2,2017 Ongoing
E2. Electric system improvements - 1) Elimination of overhead lines on Kingshighway between associated with Highway 72 extension Bridge School Road and Fairgrounds Road 2) Reconstruction of system on Gale Drive and HoJo Drive 3) New system on Hy 72 southeast to Williams Road and Faulkner Ave Started: February 13, 2018 Ongoing
E3. Sonic of Rolla (109 South Bishop) - Relocation of overhead electric to alfow for construction of new facility. Note: Overhead electric lines have been relocated. Started: March 21, 2018 Completed: April 12, 20W
E4. Dewing substation transformer - Failure causing the need to install spare transformer and diagnosis / repair this unit. Started: October 1,2018 Shipped out for diagnosis November13, 2018 Ongoing
ES. 16th Street between south end of - Reconfigure overhead electric distribution to allow for Walnut and Cedar Streets construction of multi-unit residential housing to replace removed single family housing. Started: November 29, 2018 Ongoing
E6. Buehler Park - Modifications to electric distribution system to serve new restroom being installed in park. Started: February 20, 2019 Completed: April 11, 2019
E7. Dollar General (633 Cottonwood Drive) - New overhead electric line across Highway 63 to provide service to new development. Started April15, 2019 Ongoing
E8. McCutchen Road north of Liberty Drive - Relocation of anchors to allow for sidwalk improvements and relocaiton of poles to allow for new street into subdivision being constructed. Started: April22, 2019 Ongoing
E9, Holloway substation - Removal of transformer for repairs. Started: April8,2019 Completed: April 10, 2019
1h 4h ElO. 1 to 1 Streets and Bardsley to - Distribution system modifications to improve how some of Holloway Streets this area is served. Started: April12. 2019 Completed: Apnl 15, 2019 g
Page 1 of 2
TRAINING!
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Brady Whitney
Oreenbriar
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Reconfiguring
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PERSONNEL
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Drive
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MO
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of Public
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of Page ------
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Public - Manager’s
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Chemistry
Joshua Advanced
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4’
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clearance
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taps
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taps Apnl
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of and
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Robert
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25,
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installing
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17, 25,
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11,2019
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2019
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2019
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equipment
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2019
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2019
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term
2018
for
new
to
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mains
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lines
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(Dollar
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to
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(residential
with
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the
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g People You Knov. Service You Trust
FINANCIALSTATEMENT April 2019
RECEIPTS: Electnc, Water, Tax, Sewer and Refuse Charge $3845007.94 Accounts Receivable - Miscellaneous $36,445.54 Customers Deposits - Refundable $50,065.00 Misc Non-Operating Revenue $3,516.76 Total Receipts $3,935,035.24
FSCB Super-Now Account Interesl (March 31. 2019) $4,285.97 FSCB MoneyMarketAcconI Interest (Ma’ch 31, 2019) $14,376.06 FSCB Electror#c Payment Accounl Interest (March 31,2019) $721.38 PCB Super’Now Account Interest (March 3’, 2019) $0.32 Public UtilityCasi InBank (March 31, 2019) $19,687,903.97 Total Receipts and Cash In Bank $23842322.94
DISBURSEMENTS: Power Purchased $1,903,878.44 Operating Expenses $147,115.41 Administrativeand General Expenses $106,229.08 Payroll $182,707.81 Electnc and Water Capital Expenditves $285436.82 Stock Pu’chases (Inventor,’) $1 2,900.30 Balance of Customer’s Deposits after Finals $1 1,44351 Medical, Dental V.sion and Li’eInsurance Paid by Employees $13.856 12 Support Payment $515.29 U.S. WilhhcldingTax $24,331.49 Missouri Dept. of Revenue (Sales Tax) $46,200.51 Missouri Dept. of Revenue (Income Tax) $9,307.00 First Slate CommunityBank (Social Security) $37,116.60 Sewer Service Charge $274,539.79 Refuse Service Charge $194,366 38 PILOTto Cityof Rolla $156,957.39 U Bill Purchase S Treasury / Cerl,ficales of Depos I $000 Standpioes Lease/Purchase $2,794 57 Construction n Prog’eSS $0 Primacy Fees $000 VordChecks: $0.00 Tolat Disbursemenls $3,409,696.51
Cash in Bank (April30. 2019) $20,402,626.43 Total Disbursements and Cash In Bank $23,842,322.94
BALANCEOF OTHER FUNDS:
PUBLICUTILITYACCOUNTS: Cenlral Federal Savings &Loan. Check #1241 tur $504.39 $2,000.00 Citizens Bank of Newburg, Check #1240 For$696.92 $2,000.00 First State CommunityBank-Electronic Payment Account. Check #1026 for$1,721,712.45 $187,881.22 First State CommunityBank-Money Market $142,853.95 First State CommunityBank-General Fund, Checks #31461 tbru#31570 for$3,409.696.51 $5,502,023.65 PCB-Super Now,Check #26318 for $1684.98 $3438 48 To-en &Country Bank. Check #1241 for $1,132 39 $2,080.13 Total Pibtc UtilityAccourts $5 842.277 43
ELECTRICRESERVES: Certificates of Deposit $0.00 MoneyMarket Account $11,979,465.00 FY19 1.96MUnoer Fund, U.S Treasury Bills $0.00 Total ElectricReserves $11879465.00
WATER RESERVES’ Certificates of Deposit $0.00 Money MarketAccount $2,710,884 00 FY19Funded U.S Treasury B-Is $000 Total Water Reseves $2,710,884.00
TOTALRESERVES. $14,590,349.00
TOTALPUBLICUTILITYACCOUNTSANDRESERVES: $20,432,626A3 73 26 93 507
Lrh(7. 37% 54% 77% 5 4 39,424 78,519 29,613 12.17°/i 13 114.260 360,000 925.000 1.202715 7.969 2,216,656 6.814,380 4.412.640 1,575,000 4.012,000 8.224.000 2,205,000 6,262,000 22,848.101 22,940.000 45.503,000 $36,076.52 $202,220 5277,41733 3194.91392 $247,224 $2,172,078 Loss kWh Gal’ons kwh Gallons kWh Gaflo9s kWh Gallons Phase Loss Phase Phase kwh Phase Phase Phase Phase Loss Unidentified Phase Charge kWh Electric Gallons Charge Date Date Single Three Single Three kWh Gallons Sold Single Three Single - - Lighting SALES - - to Three to Sold 12% Gallons kWh Gallons Cost, kW SAT SALES Gain Unidentified Service Lights #2 Service Service Service Year Payroll Year kWh Gallons additional ELECTRIC Resident,al Residential Power Industrial Rental Demand Commercial Commercial Revenue Monthly Area/Street Total Residential Residential Fiscal Power Industrial Missouri PWSD WATER Revenue Pumping Monthly CommercialS Commercial Total Fiscal Sewer Refuse Gross an at 2019 records. • Apul records STATISTICS a 0 7 2 estimated 06 19 AM 127 flushing 000 506 521 256 are 6,375 7,818 63.8% Waler flushing 337 706000 0.081410 main 0710 1.143,000 47130.00 3.543,000 3,151,000 2,008.000 5,434.000 7,302,000 2,563,000 2.314,000 2 5,466,000 4.911.000 4.749.000 3,518,000 and 4.247,000 3.100,000 04/01/2019 21.583,000 56.492,000 main $1,765,218 water statistic per water 6 22 47 this 145 942 942 440
Ln1t, per 7 9,544 in Electric gallons gallons included Well Well not Phase Phase 16,080,500 Phase Phase are 2,212,000 Park Park Single Three Well Well Well Well Well Well Well Well Single Ind Ind SERVICE - ‘ Well well Well Well Well Wet Well Well Lighting . ‘Three includes 1 losses IN kWh #4 #7 #10 #2 #11 #13 #3 #14 #15 #5 #6 #16 # #8 #9 SAT #12 #17 #2 Demand Demand includes Demand #2 Service loss Cost Factor of of Gallons Purchased per FY Loss Energy PRODUCTION Date Tme Scada Cost Load Total Pumped Pumped Pumped kWh Pumped Pumped Rumped Pumped Pumped Pumped Pumped Pumped Pumped Pumped Pumped Pumped Pumped ResidenUal Resident,at Pumped Industhal Pumped Missouri PWSD METERS Commerc’al Commercial Power Area/Street Total Total * ** Operation Manager’s Report RMIJ Board of Public Works Meeting May 28, 2019
ELECTRIC
El. Lodges at Rolla - White Columns - Installation of underground primary conductor, transformers, Road and meters. (8 multi-unit residential apartment Started: June 2,2017 buildings and clubhouse) Ongoing
E2. Electric system improvements - 1) Elimination of overhead lines on Kingshighway between associated with Highway 72 Bridge School Road and Fairgrounds Road extension 2) Reconstruction of system on Gale Drive and HoJo Drive 3) New system on Hw’ 72 southeast to Williams Road and Faulkner Ave Started: February 13, 2018 Ongoing
E3. Dewing substation transformer - Failure causing the need to install spare transformer and diagnosis / repair this unit Started: October 1,2018 Shioped out for diagnosis: November 13, 2018 Ongoing
E4. 16th Street between south end of - Reconfigure overhead electric distribution to allow for Walnut and Cedar Streets construction of multi-unit residential housing to replace removed single family housing. Started: November 29, 2018 Completed: May 2, 2019
ES DoNarGeneral (533 Cottonwood - New overhead electric line across Highway 63 to provide Drive) service to new development. Started: April15, 2019 Ongoing
E6 McCutchen Road north of Lioerty - Relocation of anchors to allow for sdewalk improvements a.9d Drive relocation of poles to allow fo- new street into subdivision being constructed. Started. April22, 2019 Ongoing
5h E7. Street (Kingshighway to Pine - Street lighting modifications for sidewalk and street revisions. Street) Started: April26, 2019 Completed: May 17, 2019
ES. Bridge School Road - Replacement of poles with taller poles to allow for installation of static wire. Started: May 7,2019 Ongoing
E9. Shamrock Apartments. University - Lnstallationof new pole, transformer, and metering for mixed Book and Supply, and additional use residential and commercial building. Also installed commercial space (1107 North Pine temporary coverup for building construction. Street) Started: May 8, 2019 Ongoing:
ElO. Spencer Street (south of Arkansas Extension of overhead electric dstributior system to provide Avenue) service for new duplex. Started. May 21, 2019 Ongoing
Page 1 of 2 Operation Manager’s Report RMLJBoard of Public Works Meeting May 28, 2019
FIBER! SCADA
Ft Reconfiguring fiber system to allow - Installation of some equpment to reconfigure existing fiber for removal of fiber on system to allow for short term deletion of that portion of the Kingshighway and portion of system along Kingshighway and in the area of Faulkner Street. Faulkner Street tnat is being Started January 3, 2019 abandoned. Ongoing
F2. Phelps County Sheriffs Department - Extension of fiber optic system. Started: May 21, 2Q19 Ongoing
WATER
Wi. Whitney Lane I Wakefield Drive / - Replacement of existing 6” mains with new 8” PVC mains. Greenbriar Dhve Started November 29] 2Q18 Ongoing
W2. Brady Drive Replacement of water service lines Started: April 15. 2019 Completed May 13, 2019
W3. Service and main taps 1 - 1” tap and 1 - 314”tap (300 Rhodes - residential redevelopment)
W4. Well 17 Removed pump and motor to diagnose reduced pumping capacity. Willbe installing new pump and motor. Started March 5, 2019 Ongoing
MPUAI MoPEP UPDATE
1. MoPEP - Servces and Rates Subcommittee meeting Columbia. MO Attended by Chad Davis May 17, 2019
2. Missoun Public UtilityAlüance - Linework Advisory and Mjtu’al A:d Comn’.ttees Columbia, MO Attended by: Eric Lcr.ning May22 2019
TRAININGI PERSONNEL
Missouri Water and Wastewater - Water and Wastewater Operator Special Event Conference (MWWC) Midwest Attended by: Matt Dunn Section May 2,2019 Ashland, MO
Page 2 of 2 t1
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ir Rd/a Board of Pub/ic Works Board Meeting
REGULAR SESSION - April 2, 2019
— Meeting was held in the Board Room at RMUs Tucker Professiona/ Center at 4:30 p.m. —
The meeting was called to order at 4:33 p.m. by Rolla Board of Public Works (RBPW or ‘Board”) President Nick Barrack presidng. The tollowing were present: Board members: Vice President Albert Crump Jr. Secretary Matthew Z. Williams Vice Secretary Dr. Wm. E. Showaller RMUStaff: General Manager Rodney P. Bourne, P.E. Business/Finance Manager Dennis Roberts
Minutes submitted, according to Agenda, by RMUS Executive Administrative Assistant, Nicole Affo/ter
APPROVAL OF MINUTES Williams made a motion, seconded by Showalter, the minutes of the February 26. 2019, Board meeting Regular session, be approved as presented. Motion passed unanimously.
CITIZENCOMMUNICATION (None)
Ill. SPECIAL PRESENTATION (None)
IV. STAFF REPORTS A. BUSINESS/FINANCE MANAGER’S REPORT (Roberts) 1. The Board received the Statement of /ncome & Expenses reports for February 2019 (FY19). Roberts reviewed the February 2019 report (FY19), with the following comparisons: Month-to-Date comparison of February 2019 to February 2018 Operating Income increased $52,552. Purchased Power expense increased $46,248; Operating Expenses decreased $341,336 resulting in an Operating Income of $578,300.17 which showed an increased income of $393,888; Total Other Income increased $14,048. Total Net /ncome for February 2Ol9was $633,003.82 which showed an increased income of$407,936 incomparison to February 2018. Roberts noted that a large portion of this comparison is due to a $389K early lease termination fee that was paid offthis time last year and is shown in our Administrative and General account. Year-to-Date (YTD)FY2019 and FY2018 Operating Income increased $220,340. Purchased Power expense increased $522,697: Operating Expenses increased $99,573 resulting in an Operating /noome of $469,523.37 which showed an increased income of $120,767; Total Other /ncome increased $120,512. Total Net Income was $81 3,788.60, an increased income of $241,279 in comparison to 2018. 2. Roberts presented RMU’s Financial Statement, Statistics report, and the Disbursement Summaty for February 2019 which included the following public utilityaccount checks and transfers
Public utility checks Phelps Co Bank - Super Now Checks #26316
First State Community Bank - General Fund Checks #31264-31360
Transfer of funds First State Community Bank - Electronic Pmt Acct Check #1 024
Central Federal Savings & Loan Check #1 239
Citizens Bank of Newburg Check #1238
Town & Country Bank Check #1239
Barrack asked ‘Are the reserves S2M underfunded?’ Barrack stated see tenth line from the bottom. Roberts replied, “Coned, that willbounce back as our General Funds increase, we wi!Icontinue to move mofley into the underfunded account.’
Crurnp made a motion, seconded by Showalter, the reports be approved as presented and forwarded to the City. Motion passed unanimously.
3. Miscellaneous. Roberts reported that the upgraded software package for our Customer Information System. including a secure cloud-based solution was a success. April 1, 2019, was our first day on the new system. For the Rolla Board of Public Works Regular Session Apni2, 2019 page 2
most part, everything went well. There are a few issues that we are working through. The old system will be disabled within a week or so. Barrack asked, WiHthere be any Servers for sale or willthey be reusedT Roberts replied both servers are quite old and due to the maintenance needed theywill not have a value and hard drives willbe destroyed.
B. OPERATION MANAGER’S REPORT (Bourne reported in Davis absence) Bourne announced that Davis is at the APPA Engineering & Operations Conference in Colorado to oe recognized for RMUreceiving the RP3 designation. Bourne stated that he willdiscuss the RP3 designation later in the meeting. Bourne stated that there is an Operation Manager’s memo included in each Board packet. Complete details are as follows: Updates on: a. Development Review Committee. The development reviewcommittee did not meetin February or March. b. Contractor Mains. There was no activity for installation of contractor mains in February or March but we continue to communicate with the developers of Sonic and St. Maria’s since they will likely be starting installation of some contractor mains in the near future. c. GIS Mapping Project. The consultants are continuing to review the information collected and develop the system. Sourne highlighted portions of the Operation Manager’s report. Complete details are as follows: d. Current RMU proiects ELECTRIC DEPARTMENT- (El) Lodges at Rolla - White Columns Road (8 multi-unit residential apartment buildings and clubhouse). Installation of underground primary conductor, transformers, and meters. Started, June 2, 2017. Ongoing. (E2) Electric System Improvements associated with Highway 72 extension. 1) Elimination of overhead lines on Kingshighway between Bridge School Road and Fairgrounds Road. 2) Reconstruction of system on Gale Drive and HoJo Drive. 3) New system on Hwy 72 Southeast to Williams Road and Faulkner Avenue. Started, February 13, 2018. Ongoing. (E3) Sonic of Rola (log South Bishop) Relocaton of overhead electric to aliow for the construction of the new facility.Started, March 21. 2018 Ongoing. (E4) Dewng substation transformer. Failure causing the need to install spare transformer and diagnosislrepair this unit. Started, October 1, 2018. Shipped out for diagnosis on November 13, 2018. Ongoing. NOTE: Bourne reported that we are still in discussion with MIRMAregarding how much of the cost willbe reimbursed. Bourne reported that the Holloway Substation Transformer is scheduled to be moved and shipped out on April 9,201g. A spare until that we have in stock willbe set into place. (E5) Sigma Pi fraternity (206 East 121b Street), Relocate an existing pole at the request of the property owner and connect new underground primary to overhead primary remaining in place. Installation of underground primary conductor, transformer, and metering. Started, November i9, 2018. Completed, March 19. 2019. (E6) lG Street between south end of Walnut and Cedar Streets. Reconfigure overhead electric distribution to allow for construction of multi-unit residential housing to replace removed single- family housing. Started, November 29, 2018. Ongoing. (E7) Highway 0 at Winchester Drive. Replacement of three (3) (expanded to four) poles owned by CenturyLink. Started, February 12. 2019. Completed. March 22, 2019. (E8) 6’ Street between State and Park Streets, Relocate two (2) poles to accommodate City project to revise street and install new sidewalks. Started, February 19, 2019. CompIeled, March.8, 2019. (E9) Buehler Park. Modifications to electric distribution system to service new restroom being installed in park. Started, February 20,2019. Ongoing. (ElO) Equipment maintenance. Preventative maintenance reviews of aerial units and dielectric testing of aerial units and field equipment. Started, February 4, 2019. Completed. March 28, 2019.
F;BERISCADA - (Fl) Reconfiguring fber system to allow for removal of fiber on Kinqshighway and oortion of Faulkner Street that is benq abandoned. Installation of equipment to reconfigure existing fiber system to allow for short-term deletion of that portion of the system along Kingshighway and in the area of Faulkner Street. Started, January 3, 2019, Ongoing. NOTE: Bourne reported on the Highway 72 project and the relocation necessary for the new Sonic location along with the installation of fiber splicing cabinets at well #7 and #9. Splicing activity has Roha Board of Public Works Regular Session April 2, 2019 page 3
- *1 also started to eliminate fiber in the Lucky House to Tater Patch area
WATER DEPARTMENT - I,’ (Wi) Whitney LaneMakefield Drive/GreenbriarDrive Replacement of existing 6”mainswith new8’ PVC mains. Started, November 29,2018. Ongoing (W2) Belotta Drive. Replacement of water service tines. Started, January 3,2019. Completed, March 12, 2019. (W3) Service and main taps. 3/4 service at 104 East 4’ Street. (W4) Well #17. Remove pump and motor to diagnose reduced pumping capacity. Will be installing new pump and motor. Started, March 5,2019. Ongoing. Bourne noted we are near 100% completion of the 5/8” meters (now have radio read technology in place). Next month there willbe a request to order both 1” and 2” water meters which willccmplete the water meter replacement project.
MPUAMoPEP UPDATE 1) Missouri Public UtilityAlliance - Linework Advisory and Mutual Committees (Columbia, MO). Attended by Eric Lonning. February 27, 2019.
TRAINING/PERSONNEL 1) Missouri Public UtilityAlliance - Spring Tech Workshop (Waynseville, MO). Attended by Eric Lonning, Jeremy Arthur, Rick Booker, Kyle Malone, Brandon Skyles, and Rusty MacCash. March 13, 2019. 2) Service department staff. George Hartinger (Purchasing Agent/Warehouseman) retired, April 1,2010. 3) American Public PowerAssociation - APPA Engineering &Operations Conference (Colorado Springs). Attended by Chad Davis. April 1-3, 2019. 4) Siemens College of Knowledge - Voltage Regulator and Circuit Breaker Training (Jackson, MS). Attended by Eric Lonning and Eric Seest. April 2-4, 2019.
MlSCELLANECUS 1) Street repairs for RMU water main repairs. • Total quanti:y: 16.12 ton • Cost: $1,515.28 Boume stated that ne would be happy to answerquestions regardng anything listed in Davis report or memo that was no: discussed. Barrac C. GENERAL MANAGER’S REPORT (Bourne) 1. MPUA/M0PEP Update. - Bourne reported the APPA Legislative Rally he attended in D.C. was a success, The Missouri delegation met with Senator Hawley, Senator Blunt, Representative Jason Smith, along with a few other Representatives and staff members, Topics included municipal financing, cyber security, LIHEAP funding, EPA, and FCC issues, Wireless attachments have created issues with FCC and a lawsuit will be pending on it. • Bourne reported that RMU will be required to complete a Community Water System Risk and Resilience Assessment by June 30’. 2021.as required by S.3021. American’s Water Infrastructure Act of 2018. RMU will continue to work with MPUA on it. Bourne reported that RMU will be hosting an Arborist Training early April which we have made available to the entire Association membership to defray cost. 2. Gr&n Belt Express Transmission Line Update. • Bourne reported as a reminder the Grain Belt Express transmission lines wcuid corrie trorn western Kansas towards the east coast. The Public Service Commission approval came on March 20, 2019 with a lot of restrictions. In each Board packet there is a copy of MPUA’s press release on the news. Ifthe projects work out. RMU could see a $1 Mi- reduction in wholesale costs when the project goes on line. Bourne reported that the Commission, in their order, also listed multiple ways that it plans to protect and compensate landowners who would be affected by the construction and operation of the transmission line, Their order states, “Any negative impacts of the Project on the land and landowners will be mitigated by (a) a landowner protocol to protect landowners; (b) superior compensation payments; (c) a binding arbitration option for easement negotiations; (d) a decommissioning fund; and (e) an agricultural impact mitigation protocol...” Bourne attended the HB1062 hearing at the capital to testify. This is another effort to stop tie project from Iandcwners concerned about :her property rights. Bourne announcedto anyonewatching the meeting ontetevisicn, iftheyhave questions orconcerns regarding H31062 and possible low cost wind power coming to Rolla, contact Senator Mayhew or Senator Brown. Barrack stated that ten to fifteen years ago everyone called the legislative to stop renewable energy and now it is the complete opposite which is very interesting to see. Bourne stated that wind energy offers many advantages but can also be an economic challenge whrch is where the j Rot/a Board of Public Works Regular Session April2, 2019 page4 Grain Belt Express project willbe very beneficial in the long run to pullwindfrom Western Kansas to the East coast and also supply to our pool and customers. 3. Platinum RP3 Designation. Bourne reported that Davis is attending the APPA Engineering & Operations Conference to be recognized for RMUreceiving the RP3 designation. This round RMUimproved ourscorefrom a Gold to Platinum level. Being recognized by the RP3 program demonstrates to community leaders, governing Board members, suppliers and service providers, a utility’scommitment to its employees, customers, and community. Additionally, an RP3 designation is a sign of a utility’sdedication to operating an efficient, safe, and reliable distribution system. Currently 254 of the nation’s more than 2,000 public power utilities hold an RP3 designation. This recognizes the utilityfor providing its community with high quality, reliable, and safe electric system. 4. Capital Expenditures and Fees. A few significant line item accounts include: • (3353) Electric Department - Station Equipment - $70,000 FY19 projected and $375,000 FY20 Budget. Changes required at Alfermann Substation for the Ameren project, we have some maintenance to perform on two of the large transformers at the substation and some spare components to purchase. • (4362) Electric Distribution - Station Equipment -$550,000 FY19 Budget, $310,000 FY19 projected, and $940,000 FY20 Budget. RMUcontinues discussions with Phelps Health regarding a new substation fortheir facility.They currently are performing long term planning which willextend our planned schedule. RMUalso needs to purchase some spare pad mounted switches for our distribution system as replacements. RMUis budgeting more funds for street lightning improvements assuming we can finalize cost issues with the City. • (4392) Transportation Equipment -$28,000 FY19 Budget, $138,000 FY19 projected, and $397,000 FY20 Budget. RMUvehicle replacement continues. As we start to approach a run where we will begin to replace ourfleet of line trucks over the nexl few years at a significant cost. Please keep in mind, these line trucks can range from $250K-$300K. • (4396) Power Operated Equipment -$167,500 FY19 Budget, $194,500 FY19 projected. and $180,000 FY20 Budget. RMUis requesting authorization to procure a line clearance aerial liftfor use in backyards. Please see attached photo in Board packet. Williams asked, “Howoften does the backyard aerial liftneed to be moved?” Williams asked, “Willthis slow the crew down?” Bourne replied you would be surprised how far lhe machine can move side to side without being moved. Williams asked, “Is this something they willuse every day?” Bourne replied maybe not every day, but when working in backyards this equipment willbe invaluable and reduce the possibility of occupational injuries. Also. this willprevent us from driving our trucks on the lawn. Williams asked, “Howlong does equipment like this last?” Bourne replied it should followthe line truck schedule which should be ten to twelve years. Williams asked, “Is this a gas, diesel engine or electric?” Williams stated by the picture is looks like there is a cord running from the machine. Bourne replied Iwould assume a gas or diesel rig and it could be operated by remote control. Bourne stated that the picture attached is only an example from an online source. Staff willrequest Board approval for purchase at a later date. Showalter stated that from a safety standpoint this purchase makes sense. • Water Department - RMU is budgeting higher than normal funds for water main replacement anticipating Kingshighway improvements where we will most likely contract the work. In addition, Public Works is modifying their requirements for rock backfill which willincrease our expenses. Bourne reported the rest of the accounts are fairly typical with RMU’snormal activities, • As far as fees, Bourne added proposed changes include Miscellaneous Fees, Deposits, Net Metering Service, and Equipment Rate Schedule. Redlines are included in each Board packet. Barrack stated that Net Metering under Metering Payment the sixlh line down this should read “MoPEP Avoided Cost” and not RMU’sAvoided Cost”, Bourne replied that this information is coming off of MoPEP billto us. We take RMU’savoided cost from our MoPEP billand that is what is shown on a customer’s bill. Barrack stated that technically our avoided cost is roughly 7 cents. Bourne replied no, it is usually your fuel cost. Barrack stated that could be argued this way and something to think about. Barrack stated that it could read “RMU’ssupplier avoided cost”. Bourne replied that we willlook into changes to make that clearer. V. OLD BUSINESS (None) VI. NEW BUSINESS A. Receive the Followinq bids: 1. RFB #19-108E: Transformers. Bourne reported this RFB is the annual purchase to stock order transformers ahead of anticipated needs. Staff recommends low bid from Irby Co. to purchase transformers. After a brief discussion, Williams made a motion, seconded by Showalter, that a purchase order be issued to Irby HZ.r q Aol/a Board of Public Works Regular Session April 2, 2019 page 5 Company in the amount of $30,995. Motion passed unanimously. 2. RFB #19-109E Steel Poles. Bourne reported this RFB isle purchase poles for the Kingsh:ghway relocaton projecL Staff recommends ow bid from Tapp Inc to purchase poles and management may slightly change quantity to fbIa truck to reduce transportation costs. Snowalter stated there is a big difference in price. Barrack asked, Do these poles still need to be guyed?’ Bourne replied, ‘Yes. These are not self-supporting poles.’ After a bief discussion. Crump made a motion, seconded by Williams, that a purchase order be issued to Tapp Inc. in the amount of $50,360. Motion passed unanimously. Williams asked, ‘These will be tne poles for behind Kingsnighway businesses?’ Bourne yes, to the south side Williams asked, “Why do they need to be steel poles?” Bourne replied for a few portions of this project we will end up with a few risers for at least four businesses and once these are set it will be much more difficult to go back to replace. 3. RFB #19-110: Well #17 Pump Replacement. Bourne reported this RFB will replace Well #17 pumping equipment and convert to a submersible pump with all new casing. There were two (2) bids received. Staff recommends low bid from Layne to purchase pump and casing. After a brief discussion, Showalter made a motion, seconded by Williams, that a purchase order be issued to Layne in the amount of $99,925. Motion passed unanimously. B. Modifications to Water Specifications, Bourne reported that these changes are an effort to clarify expectations in these specifications. A couple of areas where there are some notable changes include, supply meter box, lid, and ring in Water District territory and updating requirements for separating water services to multi-tenant properties. Aftera brief discussion, Crump made a motion, seconded by Showalter, thatthe Board approve modifications to Water Specifications. Motion passed unanimously. Williams made a motion, seconded by Showalter, thatthe Board adjourn to Executive Session to discuss Real Estate under RSMo (Supp. 1997) Section 610.021 (2). Roll call vote was taken 5:15 p.m. Votes: Barrack, yes; Albert. yes; Williams, yes; Showalter, yes. VII, EXECUTIVE SESSION A. Real Estate under RSMo (Supp. 1997) Sechon 610 021 (2). Williams made a motion, seconded by Crump, that the meeting return to open session. Roll call vote taken at 5:32 p.m. Votes: Barrack, yes; Albert, yes; Williams, yes; Showalter, yes. Bourne reported that Board discussed Real Estate matters with formal achon taken VIII. ADJOURNMENT With no further business appearing. Williams made a motion, seconded by Showalter, to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 5:36 p.m. Matthew Z. VVHliams,Secretary The Board’s next meeting is scheduled for Tuesday: ApdI 3”, at 4:30 p.m. M19Re9,1 90402 wpO Re/la Board of Public Works Board Meeting REGULAR SESSION -April 30. 2019 — Meeting was held in the Board Room at RMU’s Tucker Professional Center at 4:30 p.m. — The meeUng was called to order at 4:37 p.m by Rolla Board of Public Works (RBPW” or Board) Vice President Aibert Crump Jr. presiding. The foNowingwere present: Board members: President Nick Barrack (by phone) Secretary Matthew Z. Williams Vice Secretary Dr. Wm. F. Showalter RMU Staff: General Manager Rodney P. Bourne. P.E. Operations Manager Chad Davis, P.E. BusinesslFinance Manager Dennis Roberts Roila City Council Member: Ann Murphy, Ward II Minutes submitted, according to Agenda, by RMUs Executive Administrative Assistant, Nicole Affolter. * * * * * APPROVAL OF MINUTES Showalter made a motion, seconded by Williams, the minutes of the April 2,2019, Board meeting Regular and Executive sessions, be approved as presented. Motion passed unanimously. II. CITIZENCOMMUNICATION (None) IN. SPECIAL PRESENTATION Bourne announced that Eric Crawford, Director of Financial Services and Project Development with MPUAis here to present RMUwith a Certificate of Excellence in Reliability from APPA. A. Eric Crawford, DirectorS Financial Services and Project Development MPUA 1. APPA eReliabi!ity Award • Eric Crawford reported that RMUreceived a Cert1icate of Excellence in ReNabitityfrom American Public Power Association (APPA) for electric reliability. APPA is a trade group that represents more than 2.000 not-for-profit,community-owned electric utilities. The Association helps members track power outage and restoration data through its subscription-based eReliabhty Tracker service and then compares the data to national statistics tracked by the U.S Energy Information Administration for all types of electric utilities. This award signfies RMUbeing in the top 25% of public utilities that participate in the eReliability program. This year. there were twelve (12) municipal systems in Missouri to receive this certificate. WlUarns congratulated RMU. Bourne thanked staff for all their hard work in helping RMUreceive another Certificate of Excellence in Reliability. Davis noted that these efforts to improve reliabilityare not only made by current staff and management, but are jn a large part due to past staff members and management efforts. Over the years, RMUhas continued to rebuild lines and improve our electric system to receive this type of recognition. IV. STAFF REPORTS A. BUSINESSIFINANCE MANAGER’S REPORT (Roberts) 1. The Board received the Statement of Income & Expenses reports for March 2019 (FY19). Roberts reviewed the March 2019 report (FY19), with the following comparisons: Month-to-Date comparison of March 2019 to March 2018 Operating Income increased $266,311. Purchased Power expense increased $177,308; Operating Expenses increased $197928 resulting in an Operating Income of $276,922.71 which showed an increased income of $68,383; Total Other Income increased $36,092. Total Net Income for March 2019 was $344,467.94 which showed an increased income of $104,475 in comparison to March 2018 Year-to-Date (YTD)FY2019 and FY2018 Operating Income increased $486651. Purchased Power expense increased $730,005: Operating Expenses increased $297,501 resulting in an Operating Income of $746,446.08 which showed an increased income of $189,150; Total Other Income increased $156,604, Total Net Income was $1.158,256.54, an increased income of $345,754 in comparison to 2018. 2. Roberts presented RMU’s Financial Statemegj. Statistics report. and the Disbursement Summary for March 2019 which included the following public utlity account checks and transfers: Public utilitychecks Phelps Co Sank - Super Now Checks #26317 [ First State Community Bank - General Fund Checks #31361-31460 Transfer of funds First State Community Bank - Electronic Pmt Acct Check #1025 Central Federal Savings & Loan Check #1240 Rolla Board of Public Works Regular Session April 30, 2019 page 2 Citizens Bank of Newburg Check #1239 Town & Country Bank Check #1240 Williams stated for b&ng 6-month into this year. the water losses have decreased to a more acceptable level. Bourne reported that the majority of customer water meters have been replaced. along with replacement of meters at two production wells. There has been a significant improvement. Davis reported that since the two production well meters were only completed in January and February, RMU should ccntinue to tower the water loss percentage. Showalter made a motion, seconded by Williams, the reports be approved as presented and forwarded to the City. Motion passed unanimously. Roberts reported the handout provided to the Board shows Waterand Power Cost adjustments provided through March 2019. Bourne reported this is $800K in year-to-date rate relief to our customer& B. OPERATION MANAGER’S REPORT (Davis) Updates Oil: a. Development Review Committee. Davis reported that the development review committee did not meet in March. b. Contractor Mains. Davis reported that RMUwillbe coordinating installation of new water mains forJoyner Estates (Robyn Leanne Drive), Sonic Drive-Inn, and St. Marias Tatandra when the developer or their contractors initiates the work. c. GIS Mapping Project. Davis reported that work continues to develop 015 Davis highlighted portions of the Operation Manager’s report. Complete details are as follows: d. Current RMU projects ELECTRIC DEPARTMENT - (El) Lodges atRolla-White Columns Road (8 multi-unitresidential apartmentbuildingsand clubhouse). Installation of underground primary conductor, transformers, and meters, Started. June 2. 2017. Cngoing. (E2) Electric System Improvements associated with Highway 72 extension. 1) Elimination of overhead lines on Kingshighway between Bridge School Road and Fairgrounds Road. 2) Reconstruction of system on Gale Drive and HoJo Drive. 3) New system on H’’ 72 Southeast to Williams Road and Faulkner Avenue. Started, February 13. 2018. Ongoing. (E3) Sonic of RolIa (109 South Bishop). Relocation of overhead electric to allow for the construction of the new facility. Started, March21, 2018.Completed, April 12, 2019. NOTE: Overhead electric lines have been relocated. (E4) Dewing substation transformer. Failure causing the need to install spare transformer and diagnosis/repair this unit, Started. October 1, 2018. Shipped out for diagnosis on November 13, 2018. Ongoing. (E5) 18h Street between south end of Walnut and Cedar Streets. Reconfigure overhead electric distribution to allow for construction of multi-unit residential housing to replace removed single- family housing. Started, November 29, 2018. Ongoing. (E6) Buehler Park. Modifications to electric distribution system to serve new restroom being installed in park. Started, February 20, 2019. Completed, April 11, 2019. (E7) Dollar General (533 Cottonwood Drive . New overhead electric line across Highway 63 to provide service to new development. Started, Aprit 15, 2019. Ongoing. (ES) McCutchen Road north of Liberty Drive. Relocation of anchors to allow for sidewalk improvements and relocation of poles to allow for new street into subdivision being constructed Started, April22, 2319. Ongoing. (E9) Ho::lowaysubstation. Removal of transformer for repairs. Started. April8, 2019. Shipped, April9. 2019 Completed. April 10, 2019. NOTE: Davis reported that the spare has been set irto place. improve (ElO) 11 to 14 Streets and Bardslev to Holloway Streets. Dis:ribution system modificatons to how some of this area is served. Started. April 12, 2019. Completed, April15 2019. FIBER/SCADA - (Fl) Reconfiguring fiber system to allow for removal of fiber on Kingshighway and portion of Fauikner Streetthatis being abandoned. Installation of some equipment to reconflgure existing fiber system to allow for short-term deletion of that portion of the system along Kingshighway and in the area of Rolia Board of Public VVor*s Regular Session April 30. 2019 pageS Faulkner Street. Started. January 3, 2019. Ongoing. WATER DEPARTMENT - (‘Wi) Whitney Lanewakefield Drive/GreenbriarDrive. Replacement of existing 6”mains with newS” PVC mains. Started, November 29. 2018. Ongoing. (W2) Brady Drive. Replacement of water service lines. Started, April 15, 2019. Ongoing. (W3) Service and main taps. taps • 2 - 1 at 401 East 16t Street (residential development) • 2- 1 laps at 409 East 16thStreet (residential development) • 2-4 taps at 1107 North Pine (commercial redevelopment) • 1 - 314”taps at 533 Cottonwood (Dollar General) (W4) Well #17. Remove pump and motor to diagnose reduced pumping capacity. Willbe instaiiing new pump and motor. Started, March 5, 2019. Ongoing. TRAINING/PERSONNEL 1) ACRT (Rolia. MO). Line ClearanceArborist Certitcation attended by Carl Heimbauch. Brian Brnham, Bruce Light,Justin Evans, and Jacob Dobkins (and one other staff member from Salem, MO) ApIl 8- 11,2019. 2) Missouri Public UtilityAlliance - Apprentice Lineman Training Program (Paragould, AR). • Rubber Glove School (2 year) - Attended by Jay Roberts, April ‘10-11,2019. • CT/PT Metering andAdvanced Grounding (3 year) -Attended byJeremy Brown.April 17-18,2019. (4th • Three-Phase Transformer Banking year) - Attended by Tom Carroll, April24-25, 2019. 3) Fletcher-Reinhardt Company - Advanced Form 6 Training (Bridgeton, MO).Attended by Eric Seest and Nathan Randolph. April 16-17, 2019. 4) MissouriWater and Wastewater Conference - Chemistry and Chlorination forWaterNIastewater (Rolla, MZ Attended by Robert Castle and Kent Sbabo. April23, 2019. 5) Service Department Staff. Josh McBride (Journeyman Lineman) resigned April25, 2019 Williams asked, “What does Three-Phase Transformer Banking mean?’ Davis replied for three-phase services you can install a single unit or buy three single-phase transformers and group all three together. C. GENERAL MANAGER’S REPORT (Boume) 1. Comparative Rates. Bourne reported that the comparative rates summary survey is held annually and indicates water and electric rates within a 60-mile radius of the Rolla area. The annual survey looks at municipal utUities,rural electric cooperatives and the investor-owned electric utilities. There is one city lower on electric rates than ours and RMUwater rates are in the lower 40 percent when compared to adjacent utilities. RMUrates remain steady and discounts are ri place as we continue to improve our water and electric systems. This report will be presented to Rolla City Council at Sourne’s next quarterly report. Bourne noted that in the end, it is not only about the rates you charge. it is also about the services you provide for the rates you charge. RMUwillcontnue to provide improved service as we replace service lines, water meters, etc. There are many benefits provided when it comes to water service. 2. Earth Day Participation. • Bourne reported that RMU has participated in this event at Missouri S&T for several years. This year. staff members provided give-a-ways and information regarding RMU’sSolar Program. along with handing out several solar applications. There are pictures included in Board packet. 3 National Lineman Appreciation Day. • Bourne reported that Americare invited both Intercounty Electric and RMU linemen to their facility on April 18,2019, to recognize their accomplishments. One resident was a former Union Electric lineman and a staff member’s fatherwas a retired RMUlineman. The residents and staff spoke about their experiences. Ourstaff had time to interact and share stories with the residents on their daily activities, There are pictures included in Board packet. 4 Grain Belt Express Transmission Line Update. Bourne reported that the Grain Belt Express transmission line is intended to transport lowcost wind energy from Western Kansas towards the east coast. MPUAinvolvement started a few years back. Since March, the Missouri House approved HB1062 on April 18, 2019, and the bill headstothe Senate. A senate PublicHeahng is scheduled forwednesday, May 1,2019, at noonwhich Bourne willattend to testify. Also. there wi9be a dozen of other municpal leaders thatwill be present showing support. There is still support needed to oppose HB1062 tc allow ow cost energy to flowmb Missouri for over 350,000 Missourians. Bourne noted the significantsavingsfornunicipal utilities lies in the costsaving projections. Roughly, a $12.8M savings annually for municipal utiLties. For just RMU. roughly. $1.2M annual cost savings which means rate stabilization, rate reductions, and/or reinvesting without going to customers for more money. RMUis the biggest Cityin our power pool, but 25 of our 35 cittes have a 5K or less population and are mostly located in Northern Rolla Board of Public Works Regular Session April30, 2019 page4 MO. Many are located in economically depressed areas with stagnant population and growth opportunities. A flve percent reduction in whoiesaie cost is a big deal, especially for these smaller communities. 5. Budget Committee Meeting Update. Bourne reports that during the February Board meeting there were two Board members appointed to discuss budgetconsiderationsforFY2o2o andfuture budgetswith management. Since then, the Committee has met twice in April. First meeting focused on Salary Scales and Benefits with some preliminary direction to management to refine both of those items with future financial impacts. The second meeting focused on refining proposed salary scates, future COLA and Merit increases. Management was d rected to develop a draft transition plan and incorporate into the next three fiscal year budgets. Bourne reported that proposed changes to benefits, hiring practices, and lineman training were discussed. Proposed Rate Changes were also discussed for the FY2020 budget. In general, discussion focused on preliminary direction to: • Suspend Power and Water Cost Adjustments (PCA &WCA); • Decrease kWh rates while increasing electric SAFs; • Separate Area and Street lighting rate classes with an increase to street lighting rates to pay for capital improvements; and • Increase water T-gal (consumption rates) to cover water capital expenditures. The next budget meeting is scheduled for Thursday, May 2,2019 to review the preliminary budget and review all financial impacts ofthe proposed recommendations. The draft FY2020 budget willbe presented to the full Board at our May meeting. V. OLD BUSINESS (None) VI. NEW BUSINESS A. Engineering Services for Alfermann Modifications. Davis reported that RMU has been in contact with Leidos Engineering to develop plans to modify the Alfermann Substation to accommodate the transit on of ownership of the 136kV portion to Ameren. A draft scope is included in the Board packet. Pricing Is $97,750 based upon the scope of services provioed. RMU will receive reimbursement from Ameren for improvement costs incurred to accommodate changes due to the sale to Ameren Leidos is the successor to RW Beck Engineering which designed the Alfermann Substation. Davis noted that the project manager with Leidos is stilt the same as RMU used when designing Alfermann Substation. Staff recommends approval from Board to accept modifications and allow RMU to move forward with Leidos. Crump asked, “Does Ameren need to approve any changes?” Davis replied yes, all willbe coordinated with Ameren. Williams made a motion, seconded by Showalter, the Board accept engineering contract with Leidos to perform modifications for Alfermann Substation. Motion passed unanimously. B. Memo of Understanding (MOIJ) with City of Rolla - Asphalt Repairs. Davis reported that this is an annual patching MOU for water line replacement program or any underground electric primary lines. Staff is requesting approval of this year’s MOU with regards to asphalt repair costs performed by the City of Rolla or their contractor. Pierce Asphat: is the low bid of $2.38/SF + $6,000 moblization fee. Davis noted that over the years. asphalt square footage unit price has gone down. however. mobilizaPon fee has inceased significantly. The City wIllbe hiring the contractor. The City is working with RMU to give us time to incorporate changes regiring new materials for backfilling. Davis noted that RMUand the CitywHlfine tune some details andwill issue us a right-of-way permit this year RMU recommends approval. Showalter asked, ‘When the request for proposals goes out is it written up this way estimating at 12K square ‘oot with 3 mobilization fees’?’ Davis replied yes and that is just an estimate Showalter asked, “Does the city estimate 4,000 sq. feet per mobilization as typical?” Davis replied the contractor is used for both repairs for RMU, as well as the City. Showalter made a motion, seconded by Williams to accept MOU with City of Rolla. Motion passed unanimously. Williams made a motion, seconded by Showaltar, thatthe Board adjourn to Executive Session to discuss Real Estate under RSMo (Supp. 1997) Section 610.021 (2). Roll call vote was taken 5:15 p.m. Votes: Albert, yes; Barrack, yes; Williams, yes; Showalter, yes. VII. EXECUTIVE SESSION A. Real Estate under RSMo (Supp 1997) Section 610 021 (2) Showalter made a motion, seconded by Williams, that the meeting return to open session. Roll call vote taken at 5:24 p.m. Votes: Barrack, yes; Albert, yes; Williams, yes; Showalter, yes. Bourne reported that Board discussed Real Estate matters with forma action taken. Ext April VIII. Rofla Motion 30. With ADJOURNMENT Board 2019 no of passed further Public business unanimously. Works The Board’s appearing, next Meeting meeting Williams adjourned is scheduled made at a 5:26 motion, for p.m. Tuesday, seconded Albdtru Matthew May Z. 29”, by Williams, Showalter, at 4:30 e pm. Secretary President to adjourn M,gReg Regular the 190430 meeting. Session nca page wpd 5 1 DEVELOPMENT REVIEW COMMITTEE MINUTES TUESDAY, APRIL 30, 2019 1:30 PM MEMBERS AND OTHERS IN ATTENDANCE Steve Flowers, Corn. Dev. Floyd Jemigan, Parks & Rec. Brady Wilson, Environmental Services Steve Hargis, Public Work Chad Davis, RMIJ Rick Williams, Police Department Darin Pryor, Public Works Everett Briggs, Public Works Madelyn Brown, Corn. Dev. NEW BUSINESS: 1. A request to rezone Lots 4 and 5. Block 20. Holloway FRC, which is, as currently configured. the parcel identified with the Phelps County Assessor Account Number of 666101 and the address of 509 East 10th Street, from the Multi-Family (Zoning) District (R-3) to the Office (Zoning) District (C-O). (Allergy & Asthma) Steve Flowers explained that there is a request to rezone a lot on the Northeast corner of lot” Maple and Street. GIS shows that the building is overlapping two lots and that the parcel is listed under two addresses, 507 and 509 East 10th Street. Since the parcel is not continuous with the surrounding four lots, the decision was tnade to separate it from the others. Flowers initially thought that the reason for the rezoning request was to extend the building out towards the front, but the owner intends on building on the other four lots. Essentially, the request to rezone is to clean up the parcel that is not continuous with the other buildings located on the property. Darrin Pryor asked if there were any intentions of keeping one parcel as a parking lot and building something new on the other four lots. Flowers explained that there are not any plans to do anything with the lot, other than to rezone it from R-3 to C-O. Flowers asked if anyone had any questions or concerns regarding the rezone. Being none, the meeting moved on to the next agenda item. 2. A request to rezone Lots 5 through 8, Block 19, Holloway FRC, which is, as currently configured, the parcel identified with the Phelps County Assessor Account Number of 6652.00 and the address of 601 East 10th Street, from the Multi-Family (Zoning) District (R-3) to the Office (Zoning) District (C-O). (Allergy & Asthma) Flowers explained that there are currently no development plans for this project. He does not expect for them to go through the expense of developing plans until their request for rezoning has been approved. He explained that the FLUM indicates that the front portion of the parcel on Highway lOis neighborhood commercial, and the rear part of the lots are M- J.’ 2 high-density multifamily. Even though they are going from residential to commercial, R 11to C-O is less dense than what the R-Ill is as far as population goes. Flowers highlighted a concern sent in from a neighbor. She sent in a letter explaining that with the lot being so low in elevation, it catches a lot of water during storms from the upper lots. She asks that the city consider keeping the lots and maintain them for water retention, but understands why the owner would want to develop this. Flowers mentioned that he had spoken to Pryor, and that he believes that there is a storm sewer on the property that crosses the corner. Pryor confirmed that the storm sewer was located there. Flowers suggested that once he receives development plans, one of the requirements could be to put in an inlet and direct all water towards that area. Pryor explained that all post runoff has to mimic pre-construction run off and without looking at development plan, his guess is that they would have to do on sight detention and tie it into the existing storm sewer. Adjourned 2:17 p.m. Minutes prepared by Madelyn Brown MINUTES ROLLA PLANNING AND ZONING COMMISSION MEETING 1 ROLLA CITY HALL COUNCIL CHAMBERS TUESDAY, MAY 14, 2019 Presiding: Don Brown, Chairperson Commission Members Present: Robert Anderson, Walt Bowe, Jody Eberly, Monty Jordan, Janece Martin, Russell Schmidt, Monte Shields, and Steven Shields City Officials in Attendance: John Butz, City Administrator, Steve Flowers, Community Development Director, Niadelyn Brown and Karen Fagan, Community Development APPROVE MINUTES: Review of the Minutes from the Planning and Zoning Commission meeting held on Tuesday, February 12, 2018. H. REPORT ON RECENT CITY COUNCIL ACTIONS: I. A request to rezone theparcel identified with the Phelps County Assessor Account Number of 12849 from the Rural Residential (Zoning) District (R-R) to the Highway Commercial (Zoning) District (C-3). On February 19, 2019, the City Council conducted a public hearing of this ordinance. This request was withdrawn by the applicant. (Intercounty Electric) 2. A request to rename the West End of 12th Street that is situated between 14th Street and the vacated section of l2 Street. which is currently part of the parcel identified by the Phelps County Assessor Account Number of 7071, to Fitch Street. February 19,2019, the City Council conducted the final reading of this ordinance. The ordinance passed 10:1 with one absent. (12th to Fitch Street) 3. A request to approve the Final Plat of Cottonwood Drive Addition, which is a plat that will, through the minor subdivision process, consolidate the parcels identified with the Phelps County Assessor Account Numbers of 10731, 10732, 10733, 10734, 10735,and part of 10725 into a 1.53-acre lot. On February 19, 2019, the City Council conducted the first reading of this ordinance. On March 4,2019, the City Council conducted the final reading of this ordinance. It was approved unani,nouslj’. (Cottonwood Drive Addition) 4. A request to approve the Final Plat of Joyner Acres, which is currently platted as Lot 4 of the Final Plat of Moutray Acres. On February 19,2019, the City Council conducted the first reading of this ordinance. On March 4,2019, the City Council conducted the final reading of this ordinance. It was approved unanimously. (Joyner) 5. A request for the City of Rolla to vacate the entire alley that connects Rolla Street to the northeastern end of Houston Road. On February 19, 2019, the City Council conducted the first reading of this ordinance. On March 4,2019, the City Council conducted the final reading of this ordinance. It was approved unanimously. ([-louston/Rolla Alley Vacation) III. PUBLIC HEARING: I. A request to rezone Lots 5 through 8, Block 19, Holloway FRC, which is, as currently configured, the parcel identified with the Phelps County Assessor Account Number of 6652.00 and the address of 601 East 10h Street, from the Multi-Family (Zoning) District (R-3) to the Office (Zoning) District (C-O). (Allergy & Asthma) Steve Flowers began by explaining the request to rezone Lots 5-8 located on Block 19 of Holloway FRC which is currently configured as account number 6652 and the address of 601 East lO Street from Multi-Family (R-3) District to Office (Zoning) District (C-O). The applicant, Allergy & Asthma Consultants, own the property which is 5.58 acres, 255 ft. deep and 100 ft. wide. There is currently no struciure on the site, and it is currently vacant. All requircmcnts for the rezoning are mct. The FLUM shows that the front portion 10th 1ih of the parcel along Street is Commercial Office, and the back end along I Street is High-Density Residential. Flowers explained that most would assume that rezoning from R-3 to C-O would be intense, but it is less dense because of what they can do with it. The owners want to eventually expand their business, which is across the street on Maple. Flowers confirmed that there were no petitioners or protestors, but there was one email from a citizen expressing her concern with a water issue near the location. The lot on the site is low and collects a lot of runoff. City staff went out to view the lot, and it didn’t appear to have any spring on it. An engineer did confirm that there is a stormwater sewer inlet on the lot. Naturally, the applicant would not want to spend money on development plans until the request for rezoning had been approved, but once we have reviewed development plans from the applicant, they will be responsible for taking care of all of the surface water on the lot and making sure it ties into the sewer drainage. Russell Schmidt asked if there was anything ever built at this location. Flowers has no record of any buildings at this location. Jody Eberly asked Flowers what the yellow portion between the two parcels on the map was. Flowers explained that it used to be an alley, but it has since been vacated. Don Brown asked if there were any questions or comments since there were none the meeting proceeded with the Public Hearing. Brown asked for anyone who wishes to speak to come forward and state their name and address. Barbara Wilkins of 102 W /4” Street representing Spring Properties LLC explained that she was the resident that expressed her concern over the water issue. She owns the adjacent property in which she rents out a duplex. She is also concerned about how the additional light and traffic brought on by construction will affect her tenants. She asks that they are required to have a significant privacy fence to protect her tenants from any disturbances during their construction. She also spoke to an older couple that has lived there since the ‘40s, and they claim that they never have to water their garden due to the excessive amount of run-off and that there is a significant water issue there that needs to he addressed. Michael Soizer of 420 East jpl Street expressed his concerns about parking and disturbance issues that will be brought on by construction. Street parking is already very limited near this location. He is also expecting a baby soon, and he is worried that the loud construction noises will disturb the newborn. Brown asked if any other citizens would like to speak. Since there were none, Brown closed the Public Hearing. Monty Jordan asked if there is a required buffer yard for R-3 to C-O in regards to the privacy fence, Flowers confirmed that there is not a required buffer yard. Flowers mentioned that the amount of street parking required is based on the size of the building on the lot and that there are codes that will help to regulate this. Brown asked if the applicants own the property to the west of the location. Flowers confirmed that they do. Brown said that this should give them ample parking opportunity between the locations. Flowers mentioned that each building would be required to meet the parking code requirements for each building regardless of owning multiplc properties. Schmidt asked if the water issue will be dealt with in the next phase. Flowers confirmed that this was true and that when the applicants present their development plans to him, he will coordinate with the engineering department to make sure that the plans accommodate runoff for onsight water. A motion was made by Russell Sclunidt seconded by Monte Shields to approve the request to rezone Lots 5 through 8, Block 19, Holloway FRC, which is, as currently configured, the parcel identified with the Phelps County Assessor Account Number of 6652.00 and the address of 601 East 10” Street. front Multi-Family (Zoning) District (R 3) to the Office (Zoning) District (C-O). Motion approved. The Ordinance passed unanimously. 2. An ordinance amending Chapter 42, Article Ill regarding Medical Marijuana. (City of Rolla) John Butz starts by giving background information on Amendment 2 and medical marijuana. The amendment passed 70% in Rolla, 59% statewide and allows for qualified patients with debilitating medical conditions to use medical marijuana under the supervision of their doctors. The passing of this amendment creates facilities for cultivation, manufacturing and dispensing of medical marijuana. 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Monty Jordan asked if retail businesses could put in a dispensary and if they would have to shut down if the dispensary were not allowed. Butz explained that in order for a retail business to open a dispensary, they must have a separate storefront and entrance. Janece Martin asked if only a small portion of the downtown area would be acceptable locations if the setbacks were set to 750 feet. Brown said that if you rule out all R-l, R-2, and R-3 on the map and then scale it down to 750 feet, it greatly limits the available areas. Butz added that even at 600 feet, there is a very limited area for these facilities to exist, If we set the setbacks to 750 feet. it would virtually take out all available areas. There is no law saying that it has been downtown, but it’s going to be allowed in C-3 and C-C. Bowe mentioned that several citizens are concerned with how these dispensaries will affect their property values. Butz said that it would be hard to determine that, hut the dispensaries are legitimate businesses that require a lot of investment. He has a hard time seeing how it would have any adverse impact on property values. Schmidt asked if this were zoned to C-2 with a buffer would allow more locations outside of the downtown area. He believes that by doing so it could open up excellcnt access for patients, parking and would cause fewer problems. Butz explained that most of the C-2 areas are along Kingshighway, Forum Drive, and a few pocket areas near Highway 72. These areas are generally closer to residential areas. To move the dispensary away from the downtown area, another option is to zone conditional use in C-I and permitted use ofC-2. All current phannacies in the city operate that way. Brown said that since 60% of the population voted for this so he feels that the City should work to make it accessible for patients to get to. Butz agreed and pointed out that the Amendment says that we must work to make the dispensaries accessible for patients. Brown asked if there were any questions or comments since there were none the meeting proceeded with the Public Hearing. He asked for anyone who wishes to speak to come forward and state their name and address. Don Morris of 208 VictoriaLane pointed out that the other pharmacies in the community are not located in the downtown area, so he is unsure of why a dispensary should be. There have been ongoing parking issues for years and allowing something of this nature to exist downtown would only create more parking issues. Jonathan Hines of 621 Salem Avenue suggests that the City make the setbacks greater, rather than smaller. He agrees that there is a use for medical marijuana and from a zoning standpoint he does not agree with putting it downtown. He suggests going with 500 feet setbacks. of without she them Steven Jaiiece do voicing Bowe community them on Schmidt but friendly. operating or the that Schmidt days they Some closed Brown Sunday Butt of businesses. Association, friendly Kim consider more Dale spacing have have money the believes independently community Friday have what a Morgan addressed Wands asked parking communities He town, week, Shields the Martin harming their to the 8 asked area. If mentioned asked 1000 hours, AM the and travel so medical believes Public and dispensaries ability needs that what concern he that and but authority She of issues — time if feet. Saturday suggested of mentioned operate Butz we doesn’t 8 those but the to 606 any she lesser he kind Hearing. to owned PM, asks to 1121 marijuana get to need that are there taken that hours doesn’t downtown, regulate on why owns Penny other the families of to with that to on setbacks allowing Sycamore are know this are how to there signage pharmacies the that downtown is do. that Sunday into of Sunday. figure a Rolla citizens open extended extended no Lane feel issue. business facility. is, signage, we operation we has she how consideration. that reason She then in that air until will consider for out allow thinks had been was Drive Parents the frequent walking Butz would on agrees area, their They may a we hours hours that be but at to received 8 future way included the a that PM medical allowed do should 116 that is explained lot it is and choose dispensaries 1000 side have of like that to to on is so. a the by reasonable Rolla during West of can if young proud make not make it Friday numerous of Schmidt it the to downtown we concern feet take the in is from be is marijuana not necessary caution speak. important 8th is the window have beneficial that these it authority the setbacks amended children member advantage to proposing and more Street. the hour to time for be pharmacies about asked an locations calls Since and Saturday be dispensaries. area. open Rolla, accessible since of opportunity of to where to The to open who to of and as shoot and keeping a operation. if them protect of be exclude there on Monday needed. the dispensary any we association it’s necessary that. will emails 24 accessible presented from that most for are Downtown have that other just for were hours have the downtown the He Butt day. open to Sunday 8 families those it - from Butt codes something AM nature asks larger pharmacies avoid Thursday stays none, to would for a said puts for on within day, explain the who to explained some that in from Business patients Sunday, a amount creating of that are Brown II in family public family place. effect seven work these Rolla a PM. that hut our and out we the to lot in Butz expressed that he does not expect these locations to have a high turnover or for them to bring in high volumes of traffic. This needs to be approached as we would any other new business, and we don’t want to put out the message that new businesses aren’t welcome due to parking and traffic downtown. The City of Rolla wants all of the available storefronts open and operating if possible. Brown explained that the more we limit the hours of operation, the more difficult it would be for someone who works during the day to get their prescription. No one should have to suffer because of the restrictions placed on the facilities in the community. Jordan pointed out that there are phannacies that deliver. Butt said that although some states allow for it, Missouri will not allow for the delivery or mail order of medical marijuana. Brown suggested that the commission make a motion on each subject matter separately. A motion was made by Walt Rowe seconded by Montj’ Jordan to approve the request to an ordinance regarding zoning amending Chapter 42 Article III and inedical mariluan a. A roll call vote on the motion showed the following: Ayes: Anderson, Eberly, Jordan, Martin, Schmidt, Monte Shields. and Steven Shields. The motion passed unanimously. A motion was made by Monte Jordan, seconded by Russell Schmidt to approve the request to reduce the set buffer zone to 500 fret. A roll call vote on the motion showed the following: Ayes: Anderson, Rowe, Marlin, Monte Shields. Ste yen Shields. Nays: Eberly. The motion passed 7-1. A motion was made by Russell Schmidt seconded by Monty Jordan to approve the request to set the operating hours of dispensaries to 8AM — 8 PM, seven days out of the week.A roll call vote on the motion showed the following: Ayes: Anderson, Bowe, Jordan, Martin. Schmidt, Monte Shields, Steven Shields. Nays: Eberly. The motion passes 7-1. V. NEW BUSINESS: NONE VI. REPORT FROM THE CHAIRPERSON, COMMITTEE, OR STAFF: NONE VII. OTHER BUSINESS! CITIZEN COMMENTS: VI. REPORT FROM THE CHAIRPERSON, COMMITTEE, OR STAFF: NONE VII. OTHER BUSINESS / CITIZEN COMMENTS: NONE Meeting adjourned 6:40 p.m. Minutes prepared by Madelyn Brown JJK7• CITY OF ROLLA PLANNING AND ZONING AGENDA DEPARTMENT HEAD: John Butity Administrator ACTION REQUESTED: Final Reading ITEM/SUBJECT: Amending Chapter 42 — Division 3 Regarding Medical Marijuana BUDGET APPROPRIATION (IF APPLICABLE) N/A DATE: June 3,2019 * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * COMMENTARY: Last November Missouri voters overwhelmingly approved medical marijuana — the 32”’ state to do so. Medical use is limited to qualified patients when approved by a physician for such ailments as cancer, epilepsy, glaucoma, serious migraines, severe persistent pain, seizures, etc. The constitutional amendment establishes four licenses subject to local regulation: I) Medical Marijuana Dispensary — a licensed facility to sell/dispense prescription marijuana and paraphernalia to quali’ing patients or caregiver. 2) Medical Marijuana Testing Facility a licensed facility to tcst/certii marijuana 3) Medical Marijuana Cultivation Facility — a licensed facility to grow and process marijuana. 4) Medical Marijuana Infused Products Facility—a licensed facility to manufacture marijuana infused products. Amendment 2 also specifies: Unless allowed by the local government no new (medical marijuana facility) shall be initially sited within l,000’of a “then-existing” school, daycare center, or church. No local government shall prohibit (medical marijuana facilities) either expressly or through the enactment of regulations that make their operation unduly burdensome. However, local governments can enact regulations governing the time, place, and manner of operation. The attached ordinance includes modifications made by the Planning and Zoning 4th Commission at their meeting on May I P&Z recommended the zoning classifications as initially proposed by Staff but made 2 modifications: I) Increased the spacing requirement between dispensaries and churches, schools and daycare centers from 30Y to 500’; 2) Modified proposed hours of operation to 8 am —8 pm Monday thru Sunday; 3) PHZ affirmed the 500’ separation between dispensaries. The Missouri Department of Health and Senior Services is currently issuing draft rules for certifications and licenses with an opening date of accepting 4th business applications for medical marijuana facilities on August It will be very helpful to finalize local regulations by June so preparation of applications including location can be filed. R-R R-1 R-2 R-3 C-0 C-I C-2 C-3 C-C M-l M-2 MMDispensingFacility X X X X X X C P P X X MMTestingFacility X X X X X X C P p p p MM Infused Products Facility X X X X X X X C P P p MMCultivationFacility X X X X X x x X X p p X not permitted, C Condttional Use. P + Permitted Use Proposed Separation Requirements: 1) MM Dispensing —500’from any “then existing” school, childcare center or church - 500’ from another Medical Marijuana Dispensary 2) MM Testing Facility/Lab — no additional restriction 3) MM Infused Products Facility—500’ from any school, childcare center, or church 4) MM Cultivation Facility — 1,000’ from any “then existing” school, daycare center or church - L000’ from any residentially zoned property The attached ordinance incorporates the modifications made by the Planning and Zoning Commission and is subject to final approval by City Council. Recommendation: Final reading of the attached ordinance regulating Medical Marijuana facilities. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 42, ARTICLE III OF THE CITY OF ROLLA ORDINANCES OF THE CITY OF ROLLA, MISSOURI REGARDING MEDICAL MARIJUANA. WHEREAS, the City of Rolla, Missouri acknowledges voters passed an Amendment to Article XIV of the Missouri Constitution enabling licensed citizens the right to the use, cultivation, manufacturing, dispensing, testing, transportation, administration and storage of Medical Marijuana (MMJ) and Medical Marijuana-Infused Products; and WHEREAS, the Planning and Zoning Commission of the City of Rolla was adopted for the purpose of promoting the public health, safety, comfort, morals, convenience, and general welfare of the City; and WHEREAS, the City desires to protect the public health and safety by establishing reasonable regulations on MMJ related businesses regarding noise, air quality, neighborhood safety, security, other health and safety concerns, and time, place and manner restrictions on MMJ facility operations; and WHEREAS, the City has tasked the Planning and Zoning Commission to amend the existing City of Rolla Zoning Ordinances to include applicable ordinances regarding the implementation of MMJ regulations consistent with the State Constitution; and VHEREAS, the Planning and Zoning Commission conducted a public hearing on the MMJ regulations on Tuesday, May 14, 2019 and recommended approval of the ordinance with minor modifications to the MMJ Dispensary distance from schools, churches and daycare centers (500’) and hours of operation (8 am to 8 pm Monday thru Sunday). NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROLLA AS FOLLOWS: Section 1: Section 42 -141 “Definitions” of the Code of Rolla, Missouri is amended to add the following definitions. If any of the new definitions adopted herein conflict with any preexisting definitions, the definitions in this Ordinance shall supersede any preexisting definitions: Child Daycare Center: A child daycare center or centers, licensed by the Department of Health and Senior Services of the State of Missouri where care is provided for children not related to the child care provider for any part of the twenty-four (24) hour day. Church: A building or structure(s) which by design are primarily intended for the conducting of religious services and associated accessory uses. At a minimum, a church includes a body of believers or communicants that assembles regularly in order to worship and reasonably available to the public. Marijuana or Marihuana: Cannabis Indica, Cannabis sativa, and Cannabis ruderals, hybrids of such species, and any other strains commonly understood within the scientific community to constitute marijuana, as well as seed thereof and resin extracted from the plant and marijuana-infused products. Marijuana does not include industrial hemp containing a crop-wide average tetrahydrocannabinol concentration that does not exceed three-tenths of one percent on a dry weight basis, or commodities or products manufactured from industrial hcmp. Marijuana-Infused Products: products that are infused with marijuana or an extract thereof and are intended for use or consumption other than by smoking. including, but not limited to, edible products, ointments, tinctures, and concentrates. Medical Marijuana Cultivation Facility: a facility licensed by the Stale of Missouri to acquire, cultivate, process, store, transport, and sell marijuana to a Medical Dispensary Facility, Medical Marijuana Testing Facility, or to a Medical Marijuana-Infused Products Manufacturing Facility. Medical Marijuana Dispensary Facility: a facility licensed by the State of Missouri to acquire, store, sell, transport, and deliver marijuana, marijuana-infused products and drug paraphernalia used to administer marijuana as provided for in this section to a qualifying patient, a primary caregiver, another Medical Marijuana Dispensary Facility, a Medical Marijuana Testing Facility, or a Medical Marijuana-Infused Projects Manufhcturing Facility. Medical Marijuana-Infused Products Facility: a facility licensed by the State of Missouri, to acquire, store, manufacture, transport. and sell marijuana-infused products to a Medical Marijuana Dispensary Facility, a Medical Marijuana Test Facility, or to another Medical Marijuana-Infused Projects Facility. Medical Marijuana: marijuana that is available only by prescription and used to treat a variety of medical conditions. Medical Marijuana Testing Facility: a facility certified by the State of Missouri, to acquire, test, certify, and transport marijuana. Qualifying Patient: a Missouri resident diagnosed with at least one qualifying medical condition. School: any building which is regularly used as a public, private or parochial elementary and/or secondary school or high school. Section 2: Section 42-189.2 “Conditional Uses” “C-2” General Retail District of the Code of Rolla, Missouri is hereby amended to add Subsections 42-1892 (h) and (i), which shall hereafter be read as follows: h. Medical Marijuana Dispensaries i. Medical Marijuana Testing Facility Section 3: Section 42-192.2 “Conditional Uses” “C-3” Highway Commercial District of the Code of Rolla, Missouri is hereby amended to add Subsections 42-192.2 ), which shall hereafter be read as follows: j. Medical Marijuana-Infused Products Facility. Section 4: Section 42-194.1 “CC” Center City District, “Uses Permitted” of the Code of Rolla, Missouri is hereby amended to add subsection 42-194.1 (4) which shall hereafter be read as follows: (4) Medical Marijuana Dispensary Facility Section 5: Section 42-196.1 “Permitted Use” “M-l” Light Manufacturing District of the Code of Rolla. Missouri is hereby amended to add Subsection 42-196.1 (54), which shall hereafter be read as follows: (54) Medical Marijuana Cultivation Facility; Medical Marijuana-Infused Products Facility. Section 6: Section 42-233 “Supplementa Regulations” of the Code of Rolla, Missouri is hereby amended to add a new Section 42-233 “Standards for Medical Marijuana Dispensary Facility”, “Standards for Medical Marijuana-Infused Products Facility” and “Standards for Medical Marijuana Cultivation Facility” which Subsections shall read as follows: 42-233.01 - Standard for Medical Marijuana Dispensaries No Building shall he constructed, altered or used for a Medical Marijuana Dispensary without complying with the following regulations in this subchapter: A. No Medical Marijuana Dispensary shall be located within 500’ (five hundred feet) of a then existing elementary or secondary school, child daycare center, or churcht. Measurement shall be in a method consistent with the city’s existing liquor license measurement standard. * “Then existing” shall mean any school, child day-care center, or church with a written building permit from the city to be constructed, or under construction, or completed and in use at the time the prospective state applicant for a Medical Marijuana Dispensary first notifies the City of Rolla of the applicant’s contingent legal right to operate at the proposed location by putting the subject property under contract. B. Onsite Usage Prohibited. No marijuana may be smoked, ingested, or otherwise consumed on the premises of a Medical Marijuana Dispensary building. C. Hours of Operationt All sales or distribution of Medical Marijuana and any other products sold to the public through a Medical Marijuana Dispensary shall take place between the hours of 8:00 am. and 8:00 p.m.. Monday — Sunday. Medical Marijuana Dispensaries shall be secured and closed to the public after the hours listed in this subsection and no persons not employed by the Medical Marijuana Dispensary maybe present in such a facility at any time it is closed to the public. D. Display of License Required. The Medical Marijuana Dispensary license issued by the State of Missouri shall be prominently displayed in a highly visible location, easily seen by patients on the dispensary’s sales floor. F. Site Plan Review. Any plans for a Medical Marijuana Dispensary shall meet the standard new construction requirements. F. Spacing. No Medical Marijuana Dispensary shall be operated or maintained within 500’ (five-hundred feet) of another Medical Marijuana Dispensary except when marijuana sales represent less than 5% of the dollar volume of a state or federally licensed pharmacy. 42-233.02 - Standards for Medical Marijuana-Infused Products Facility No building shall be constructed, altered or used for a Medical Marijuana-Infused Products Facility without complying with the following regulations: A. Distance Requirement. No Medical Marijuana-Infused Products Facility using any shall he located within 500’ (five-hundred feet) of a then existing elementary or secondary school, licensed child day care center, or church*. B. Outdoor Operations or Storage. All operations and all storage of materials, products, or equipment shall be within a hilly secured area inside the building structure or outdoors on thc property in an area enclosed by a razor wire fence at least ten (10) feet in height, not including the razor wire. C. Onsite Usage Prohibited. No marijuana may be smoked, ingested, or otherwise consumed on the premises of any Medical Marijuana-Infused Products Facility during regular business hours. ID. Hours of Operation. All Medical Marijuana-Infused Products Facilities shall be closed to the public, between the hours of 10:00 p.m. and 8:00 am. No persons not employed by the business shall be on the premises at any time without being approved entry and logged in by building security personnel and are required to obtain a visitor pass. E. Display of License Required. The Medical Marijuana-Infused Products Facility license issued by the State of Missouri shall be displayed in a prominent place in plain view near the front desk of the facility. F. Site Plan Review Required. Any plans for a Medical Marijuana-Infused Products Facility shall meet standard new construction requirements. 46. 42-233.03 Standards for Medical Marijuana Cultivation Facilities No building shall be constructed, altered or used for a Medical Marijuana Cultivation Facility without complying with the following regulations: A. Distance requirement. No Medical Marijuana Cultivation Facility shall be located within 1,000’ (one thousand feet) of a then existing elementary or secondary school, state-licensed child daycare center or church*. B. Outdoor Operations or Storage. All operations and all storage of materials, products, or equipment shall be within a fifily secured area inside the building structure or outdoors on the property in an area enclosed by a razor wire fence at least 10 feet in height, not including the razor wire. C. Onsite Usage Prohibited. No marijuana may be smoked, ingested, or otherwise consumed on the premises of any Medical Marijuana Cultivation Facility during rcgular business hours. D. Hours of Operation. All Medical Marijuana Cultivation Facilities shall be closed to the public, between the hours of 10:00 p.m. and 8:00 a.m. No persons not employed by the business shall be on the premises at any time without being approved entry and logged in by building security personnel and are required to obtain a visitor pass. E. Display of Licenses Required. The Medical Marijuana Cultivation Facility license issued by the State of Missouri shall be displayed in a prominent place in plain view near the front entrance of the facility. F. Site Plan Review Required. Any plans for an indoor “Medical Marijuana Cultivation Facility” shall meet the standard new construction requirements of the “Heavy Manufacturing District” outlined in this Title. Any outdoor “Medical Marijuana Cultivation Facility” shall meet the standard requirements for any other crop, except as otherwise set forth herein. No outdoor “Medical Marijuana Cultivation Facility” shall be permitted within 1,000’ (one thousand feet) of a then existing elementary or secondary school, state-licensed child daycare center or church* or within 1,000’ (one thousand feet) from any residentially zoned property. Section 7: Severability, The sections, paragraphs, sentences, clauses and phrases of this ordinance shall be severable unless the ordinance is found by a court of competent jurisdiction to be invalid. Section 8: Governing Law. This ordinance shall be governed exclusively by and construed in accordance with the applicable laws of the State of Missouri. Section 9; It is intended that Section 1-6 of this ordinance be incorporated into The Code of Ordinances of Rolla, Missouri. Section 10: This Ordinance shall be in liii! force and effect from and after its passage, approval, and publication according to law. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND APPROVED BY THE MAYOR THIS 3R DAY OF JUNE 2019. APPROVED: Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Counselor • What • AMENDMENT • • What AMENDMENT disoensary Allow Put purc seed ca’-d marijuana rarijuana physicians Legalize Senior Creates Requires Allows medical medical a Arnerulnent ‘rorn d Amendment ase w fur spensary Seivices. qualified sa marijuana any each facilities marijuana marjuana DHSS states, under rigorous z and licenses e 2 Awl tr0ck. unreg: mon registered on and Aniendme-i ICLE 2 experts Hi patients Does [or use ? Al. testing ) lated very even Xlv regulated under Does: system. approximately MANIJL1ANA cultivation, generally. NOT OVERVIEW ekpect corner. wth sales. that with the and 2. Patients the would Based by All supervision only OVERVIEW debilitating labeling The Only Department. the commercial rnantifacturing, one take Department 23% on will qualified Missouri for patient some of be of every of medical Missouri’s medical united may sales panents, time their counts Department can 32,000 legal:y and will to doctors. restrict marijuana coFidittons how from to be certified dispensing Missouri use possess tracked much the other o[ medical number Health products. hy they to residents. medical a ny patient of use a can & of ‘4 h 5/15/2019 fl 1 5/15/2019 TIME[ (NE FUR lMl’LEMENIUlON Rereiviirgpp?rtuIsoiilee Dyer MissouriVeterans’Healthend(areund BeuinAueptingPolien/(orrqivei DeodlheIaiApproval UnderSlr4eJinasurerSeeSenior4(21 ID4pptuolions oFAug3Akais • Jul4 701$ 20)9 — L Jun (i)Dm6 tL 3 EFfediveDote AllAiplkoliorFormsend Be9irrAueplingFadlily lactrothoniPostedBooedon [mooseApplrtah505 FinalliedRules ArvIENDMEN 1 7 LOCALc;OvERNMKNT’s ROLE Missouri Constitution Article XIV Section 7 (11) Unless allowed by the local tovernment no new Medical Marjrsana Culhvation Faciley Medcal Marguana Testing Facility, Medical Madjuana DIslJensar Facilny or Medical Marijuana- infused Producis Manufacturing Facdity shall e initially sited within enuhg EfL2fy Then: existine elementary orçQndajy schooj, child da3-care nten or church. No ipcal government shall prohibit Medical H ai juana Culls’.-marl Facilities Medic U Marura na Test i i icilitics Med cal Maruuana—infused Products Manufacturing I at’ lines or Medical Mar1juana tuispensary Facilities. or entities with a transportation certification ciilicr pfesly or through the enactment of ordinances or regulations that make their operation unduly burdensome n the jurisdiction,. Howevej. local q[uvernnlenns may enact ordinances or regs.Iatiorrs not in conflict mcli this section on with regulations eriactçd pursuant .ch Scc!cFt qQQfflnq I Lim jsiace1and miringr .Q QkcJ4llpn such faclisies usLftPIocahty. A oc& governirent may establish crvil penalties for ;oiation of art or reyL.larruns gr.veFr.:ny rho time p ace, and mariner f operation cia McI iitTOa Cultivation Farsirty. Me a Mcrjuan Iestirj Eaclsty Medical Margtaria Infused Pre4octsManuracturmrg Facrlity. 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StudIos, privote essons. Aornm Off ce5. etc. • C - I NeIghborhood Business District Pemnted Uses Shops, Banks, Restastreous, Crjfr’e Sho’,s, CI.irches, €( Cerid ‘I ojal Li Cs Pba rmacies Crole r STe ‘Ps, HI ru’F’nr 5 • C 2 General Retail DIstrict Per’r ted is’s F,er:nno oh ) C Auto Rpja’ K’i;hnc Ai_15, Fri IIo’:s, oral rm.ai Uses B,s’s. Convenience Sac es, Psi kage L quo, a bo’a. p, el. • C— Highway Commercial Dstrict Ins-s ,‘Pryr).qg ri - .1’-; -ucu;r So cs, unilie Va Is Feed Soe Reui. ‘1aroo Paniors Fe n;e’ii 5-u& Rita (SOBs r5o spac’99 etc Coiijt.oiiat Uses M,s.-itens;-, Soos Fer:p Con eta PqI PnivaI I.I’ liNe •c-c:Ceier C!tv [)sI rict N, .tninig - i),sIrt: kC’ Rollas ‘ropised t’Jedical Niat’tjtijriaRegulations RR R R2 R3 C0 I c 2 C-3 c-C M I M 2 MM *S[CflSflcJ Facility x x x x c i’ P x > • riM Tcstnç lacility x x x x x x c p p p • MM Infused PoJocrs Facility x x x x x x x C p p p • MM Cultivation Facilii x x x x x x x x x p ‘it 4 • • • • • • or Note Proposed an church 4) 3) 2) horized I) MM mendment MM MM MM Rolla’s hot Separation Cultivation Testing Infused Dispensing to specifica reguate Proposed Products Facility/Lab 2 p Requirements. Facility — - ovides ly ‘time, P&Z 5u0’ childcare providcs Facility recommendation from - - place Medical for — 1,000’ 1 or no 000 1,000. center church for another - and additional 500 reduced from from Marijuana manner”) spaci or from Medical any any church ng is restriction separation any then residentially fl from Marijoana school, Spacing from existing” ‘then requirements any childcare existing’ zoned Dispensary J school, “then property existing center school, daycare by cities or daycare school, center church -. it’, 4.,’!. 5/1S/2019 5 ______ zt C, (a S • ‘r’I r1f1’_iii; — I N STATEST :1 STATEST 4 — cm LH In___ g 00 r L SCHRENK 1.1 ) /1 12øztr HALL 0 H—I’ I 4!’ ROLLA ST c!tt ROLLA ST rn \it ST NEi ri PINE ST 0 >1 H C r [tfffE0 >0 ELMST z [Q_j) -t C C H frec i; i Htx C z f;&;E. z 0 IVE T :OLIVEsT -o 52 ‘ ‘— f — LLa’ I I r 1r’ !m°>‘ z -< c - I—•j -.r- - r CC rC’ Ci li-rn N) —4_ m Zm IC r19 !C rn u 10 a * ax Ir S I I I I I i.’nf:$rII’ ilk! ) U 4— 2 UI 0 -‘0 D 4 2 a. 4 ir:N LsasvLs [ ______- isflYis N rn1SE 9’ I I C2Zin.erest _1’C-2I Pz2J jc3’.,R3 c- RiD 6TH ST tIChurches S bIll A -- I J i rir’ii1 L I c-311 u6 c-c SOO’Buffer PUD C-2 J1cJ j N )-c-c C-3 17 Legend c-i U11. c-2 I - FE II c-31 I 1 C.—. 1. I • icc$? • R-3 ,VINEYARDCHIJRCH 111-1sT 4 -- -- -J F. (r7&7’ CHURCH -‘ BAPTIST FIRST — A .i8THST r k __ 8THST -— - L9 r 4 9TT c-i__9R-3tjc-C WNa- iiV I 9Tit-J 7M1 JI[J 1/ 0 ROLLA - I nNl1 - 4 rcçp // Is HAIJ ia GI - METHODISTCHURCH GI ilFccji BAPTISTCHURCH FIRST —c-c [1 — UNITED FIRST r I 1 c-c cil1 4 T lUll-f - RQLLAJ OF 1 c c R-3 c-c c-c / GI HALLW, R-3 flc-c 1 /R-31 IFLL I rrM1-1 — - - CASTLEMAN- R-3L — 1’flI IINtIWIRPoIca,I ‘ — I “R3 ii i - - CHURCH — 1ST I IE CHRTERSCOPAL I! iIR3 • :7 •tl1, LSR1:z1 c-cIE- cc R GI UMVERSflE ‘j_ •_ c-i. - a — - (DOWNTOWN) MAP MARIJUANA MEDICAL ______ ______ ______ _____ ______ ______ __ ______ _____ ______ ______CITY OF ROLLA CITY COUNCIL AGENDA DEPARTMENT: CommunityDevelopment ACTION REQUESTED: Final Reading SUBJECT: A request to rezone Lots 5 through 8, Block 19, Holloway FRC. which is, as currently configured, the parcel identified with the Phelps County Assessor Account Number of 6652.00 and the address of 601 East 10th Street, from the Multi-Family (Zoning) District (R-3) to the Office (Zoning) District (C-O). (Allery & Asthma) MEETING DATE: 06-03-20 19 GENERAL INFORMATION: CASE NUMBER: ZONI9-03 SUBMISSION DATE: 04-08-20 19 LEGAL AD DATE: 04-26-20 19 300 FOOT NOTICE: 04-26-2019 APPLICANT/AGENT: Allery & Asthma Consultants own the parcel subject to the proposed ordinance (the subject parcel). CURRENT USE/PARCEL/ZONING/FLUM DETAILS: The subject parcel is approximately .58 acres in size. The subject parcel is approximately 255 feet deep and 100 feet wide according to the GIS map. The lot is currently vacant. All area requirements for the Office (Zoning) District (C-O) are met (e.g. mm.lot size, max. lot coverage, mm.open space). The Future Land Use Map (FLUM) designation along 10th Street shows Neighborhood Commercial. The parcels along l Street show Medium to High Density Residential. PROJECT DESCRIPTION: The applicant proposes to amend the Official Zoning Map in a way that will locate the subject parcel within the Office Zoning District (C-O) to permit the use of additional office space as listed in the permitted uses of the Office Zoning District (C-O). This rezoning would permit the applicant to apply for a permit to expand the current office building. SITUATION, CURRENT USE, ZONING, & FLUM: Surrounding the subiect parcels to the north and east are zoned R-3, and have a mix of single-family and multi-family homes located on them. To the south is Rolla High School. PUBLIC & INTERNAL COMMENTS: No protests or petitions have been filed with the Community Development Department. The department did receive one e-mail concerning the water problem. The lots sit low and there is a lot of runoff City employees inspected the subject parcels and the lots did not appear to have a spring located on them. There is a storm sewer inlet and the property owners will be responsible to take of all on site surface water, and they will be required to tie into the storm sewer. At the Platming and Zoning meeting there was one citizen who was concerned about the noise level. His wife is pregnant and he is concerned that after the baby is born the level of noise will disturb the baby. ACTION REQUIRED: The Planning and Zoning Commission unanimously voted to recommend the approval of the proposal. The action requested from the City Council is to conduct the first reading of and the public hearing on the applicant’s proposal to rezone 0.58-acres, known as 601 East 10h Street, from the Multi-Family District Zoning (R-3) to Office District Zoning (C-O). ORDINANCE NO.______ AN ORDINANCE APPROVING THE REZONING OF 601 EAST 10th STREET, FROM R-3 (MULTI FAMILY DISTRICT) ZONING TO C-O (OFFICE DISTRICT) ZONING, CITY OF ROLLA, PHELPS COUNTY, MISSOURI (Allergy & Asthma). WHEREAS, an application for a rezoiiing was duly filed with the Community Development Department on April 8,2019, by the property owner requesting a .58 acre tract be rezoned according to the Basic Zoning Ordinance of the City of Rolia, Missouri, so as to allow the rezoning of 601 East 10th Street to pennit the expansion of a medical office business; and WHEREAS, a public notice was published on April 26,2019 in the Rolla Daily News for the rezoning of 601 East 10 Street according to law which notice provided that a public hearing would be held at Rolla City Hall, 901 N. Elm, Rolla, Missouri; and WHEREAS, the City of Rolla Planning and Zoning Commission met on Tuesday, May 14, 2019, at 5:30 p.m. in the City Council Chambers to conduct a public hearing and the Rolla City Council met on Monday, May 20, 20] 9, at 6:30 pin, to conduct a public hearing; and NYHEREAS, after consideration of all the facts, opinions, and evidence offered to the Planning and Zoning Commission and City Council at said hearings by those citizens favoring the rezoning as described and by those citizens opposing said change, the Rolla City Council found the proposed rezoning would promote public health, safety, morals, and the general welfare of the City of Rolla, Missouri, and would be for the best interest of said City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI AS FOLLOWS: Section I: That the Basic Zoning Ordinance No. 3414, Chapter 42 of the Code of the City of Rolla, Missouri which zoning ordinances adopts zoning regulations, use districts, and a zoning map in accordance with comprehensive plan is hereby amended by changing the zoning classification of certain property situated within 10h the City of Rolla, Missouri, at 601 East Street from R-3 (Multi-Family District) zoning to C-O (Office District) zoning. Section 2: This Ordinance shall be in full force and effect from and afier the date of its passage and approval. Building penniEs may not be issued by the Community Development Department until the revised plat has been filed with the Pheips County Recorder of Deeds. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI AND APPROVED BY THE MAYOR THIS 3rd DAY OF JUNE 2019. APPROVED: Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Counselor , gL IVN3N3D 5 ?4011V301 V ---I JVK b ii SITE MAP CITY OF ROLLA CITY COUNCIL AGENDA DEPARTMENT HEAD: Floyd Jernigan, ACTION REQUESTED: Parks and Recreation Director Approve as Amended Second & Final Reading ITEM/SUBJECT: An ordinance adding Article VII to Chapter 31 (Parks and Recreation) of the Rolla City Code regulating the planting, maintenance, and removal of trees, shrubs and other plants upon city property. *t*** * * ******************************* ************ COMMENTARY: It is the purpose of this ordinance to promote and protect the public health, safety and welfare by providing for the management of the planting, maintenance and removal of trees, shrubs and other woody plants within the City of Rolla located on city property. It is also to manage Rolla’s Public Community Forest in a strong, healthy condition for today and the future of Rolla. The ordinance seeks to promote public education and the use of best practices in the planting and maintenance of desirable native trees, shrubs and other plants and the preventionlspread of invasive trees, shrubs, and vegetation on public land. The ordinance will serve as one of the four standards (requirements) for the application process for the City of RoHato be designated as a Tree City USA city. A second standard, the formation of a tree board or department, will be attained through the Parks Advisory Commission serving in this capacity. The Commission voted at its May 8 meeting to accept this responsibility. The Commission also voted at that meeting to recommend to City Council the addition of a sixth member to the commission with a background as a tree expert. Tree City USA standards 3 and 4 require a community forestry program commitment of an annual budget of at least $2 per capita and an annual Arbor Day proclamation and observance. Note: Tworevisions were made to the initial reading. Thefirst adds a requirement that tree plantings relative to overhead utilities befrom the pitblic tree list, and the second is language correcting a reference point to the appropriate section. ITEMNO. ORDINANCE NO. AN ORDINANCE ENACTING ARTICLE VII, CHAPTER 31, PARKS AND RECREATION, OF THE ROLLA CITY CODE REGULATING THE PLANTING, MAINTENANCE, AND REMOVAL OF TREES, SHRUBS AND OTHER PLANTS UPON CITY PROPERTY [N ROLLA, MISSOURI. NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROLLA, MISSOURI, AS FOLLOWS: Section 1: That Article VII., Chapter 31, Parks and Recreation, of the Rolla City Code is hereby enacted to read as follows: Sec. 31-73. Definitions City: “City” as referenced herein also includes Rolla Municipal Utilities. Street trees: “Street trees” are defined as trees, shrubs, bushes and all other woody vegetation on public land lying between the private property lines on either side of all streets and avenues with the city/village. Park Trees: “Park trees” are defined as trees, shrubs, bushes and all other woody vegetation in public parks. Public Trees or Public Community Forest: “Public Trees” or “Public Community Forest” is defined as all street and park trees, and other trees owned by the city as a total resource, and may be referred to as public trees. Community Forest Manager: Community Forest Manager is defined as the official (public employee) representative of the Parks Department and as such is responsible for administration of the community forest program. Sec. 31-74. Purpose It is the purpose of this ordinance to promote and protect the public health, safety, and welfare by providing for the management of the planting, maintenance and removal of trees, shrubs and other woody plants within the City of Rolla located on city property. It is also to manage Rolla’s Public Community Forest in a strong, healthy condition for today and the future of Rolla. Intent: It is the intent of the City Council of the City of Rolla that the terms of this ordinance shall be construed so as to promote: 1. The planting, maintenance, restoration, and survival of desirable native trees, shrubs and other plants within the city on public property. 2. The protection of community residents from personal injury and property damage and the protection of the City of Rolla from properly damage, caused or threatened by the lack of or improper planting, maintenance or removal of trees, shrubs or other woody plants located on public property within the community. 3. Public education of best practices on the planting and maintenance of desirable native trees, shrubs and other plants and the prevention/spread of invasive trees, shrubs, and vegetation throughout the community. 4. The scope of this ordinance does not include trees on private land. Sec. 31-75. Grant authority to the Parks Advisory Commission to function as the City of Rolla Tree Board This expands the duties of the Parks Advisory Commission for the City of Rolla to act as the city’s Tree Board. Rolla City Ordinance Chapter 31, article IV, sections 31-23 through 31-28, establishes the composition of the advisory commission, the ten of office, duties and responsibilities, operation, officers, meetings, other ordinances pertaining to Parks and Recreation activities, and any and all limitations. Sec. 31-76. Street tree species to be planted The City of Rolla shall maintain an extensive list ofrecommended street trees and a list for park trees for planting in these respective areas. The purpose of this listing will be to maintain diversity of native species in the total tree population. The list ofrecornmended trees shall be updated periodically by the Community Forest Manager and approved by Parks and Recreation Director, with advice from the Parks Advisory Commission, to reflect new developments of species that wilt affect the population of the community forest. A separate Listof recommended trees will be available to residents of the city upon request to aid in their own selection. Sec. 31-77. Prepare budget proposal The Parks and Recreation Director will include tree planting and maintenance activities on public property, utilizing the combined efforts of the City and RMU, and reflecting the minimum amount required by Arbor Day Foundation of $2 per capita expenditure to maintain Rolla as a Tree City USA, The Parks Advisory Commission, acting as the Tree Board. will provide input on the budget and the financial reporting requirements. Sec. 31-78. Public education and promotion The Parks Advisory Commission will assist with the public educational outreach on the advantages of trees and the proper planting and maintenance of all trees, including information on invasive trees and other vegetation. The Advisory Commission shall assist the Parks Department and the City in preparing for the annual Arbor Day proclamation and observation and with becoming and maintaining the city’s status as a Tree City USA. Sec. 31-79. Distances and clearances for planting of all trees on public property Recommendations for street trees: (a) May be planted in the median at a minimum of six feet and no closer than three feet from a sidewalk, driveway or street. Tree plantings should take into consideration root development to minimize lifting of adjacent curbs/and or sidewalks. (b) Should not be planted closer than 10 feet from any street corner, measured from the point of the nearest intersection of curbs or curb lines. (c) Should not be planted closer than 10 feet from any fire hydrant. (d) Should not be planted closer than 10 feet from any underground utility in the right-of-way. (e,)Treesplanted within 10feet of any point on a line on the ground immediately below any overhead utility wire must befrom list the approved public trees specfled as suitable for being under power lines. Sec. 31-80. Public tree care The City shall have the right to plant, prune, maintain, and remove trees, plants and shrubs within the rights-of-way or bounds of all streets, alleys, lanes, squares and public grounds, as maybe necessary to ensure public safety. The City may remove or cause or order to be removed by a qualifying third party that meets Section 31-88 of this ordinance any tree of part thereof which is in an unsafe condition or which by reason of its nature is injurious to electric power lines or other public, improvements or is seriously affected with any fatal disease. Tree pruning and removal should be done with familiarity of and training in the most current ANSI A300 (generally accepted industry standards for tree care practices) found at www.tcia.org (Tree Care Industry Association). Property owners abutting rights-of-way may perform normal tree care on all street trees in a manner, which promotes safe and healthy plants. Such care must be done in a manner, which protects the health, safety, and welfare of the public. Sec. 31-81. Permits required It shall be unlawful for any person other than officials, agents and employees of the City to remove public trees or to remove or plant trees in City parks or on city-owned land without first obtaining a permit from the Community Forest Manager and receiving written approval from the Parks and Recreation Department, There will be no fee for such permit. A permit is not required of a utility when trimming must be completed to comply with applicable standards for line clearance. Sec. 31-82. Compensatory payments If a permit is granted by the Community Forest Manager for tree removal, the tree must be replaced with a tree or trees of equivalent dollar in the vicinity of the removed tree, as specified by the Community Forest Manager. Public utilities and city departments arc exempt from this clause. The value of trees shall be detennined by the Community Forest Manager in accordance with regulations considering the species location, size and condition of trees adopted by the Parks Advisory Commission. If no suitable location exists in the vicinity of the tree removed or if the replacement tree is of lesser value, the person causing the tree to he removed shall make a compensatory payment to the city equal to the difference in value between the tree removed and any replacement tree. Such compensatory payment shall be paid into a fund established the Director of Finance and used solely by the Parks Director for the purpose of enhancing the community forest. Sec. 31-83. Abuse of public and parks trees No person shall intentionally damage, cut, carve, transplant or remove any public tree, unless authorized specifically by this ordinance; attach any rope, wire, nails, advertisements, posters, signs or other contrivance to any tree: allow any gaseous liquid or solid substance which is harmful to such trees to come into contact with them: or set fire or permit any fire to bum when such fire or the heat thereof will injure any portion of any tree. Sec. 31-84. Tree topping It shall be unlawful as a normal practice for any person, finn or city department to top any street tree, park tree, or other tree on public property. Topping, rounding off or pollarding is defined as the systematic cutting back of limbs within the tree’s crown to such a degree as to remove the normal canopy and disfigure the tree. Trees determined by the city or by public utility to be severely damaged by storms or other causes, or certain trees under utility wires or other obstructions where other pruning practices are impractical, are exempted from this section. Sec. 31-85. Clearance over streets and walkways Clearance over streets and walkways shall be the responsibility of the abutting property owner. A clearance of 8 feet must be maintained over walk ways and a clearance of 15 feet must be maintained over streets and alleys. Sec. 31-86. Dead or hazard tree removal The city shall have the right to remove any tree on city property that is dead or has been declared hazardous to public safety by the Community Forest Manager. Hazard trees are defined as trees with severe structural defects or splits. Such trees are determined by the recommendation of the Community Forest Manager to the Parks Director. Sec. 31-87. Interference with the ordinance It shall be unlawftfl for any person to prevent, delay or interfere with the Community Forest Manager, the Parks Advisory Commission, city staff, or any of its representatives or agents, while engaging in and about the planting, cultivating, muLching,pruning. spraying or removing of any trees with the public community forest, trees on right-of-ways or any tree deemed a threat by the city administrator to the safety of the public. Sec. 31-88. Arborist certification and insurance Persons or firms engaged by the city in the business or occupation of pruning, treating or removing any street tree, park tree or public tree should be recognized by the International Society of Arboriculture as a certified arborist or certified tree worker. All persons or firms must carry evidence of liability insurance and workmen’s compensation. Such persons or firms must have also have a business license with the city. Sec. 31-89. When operative This ordinance shall he in ffill force and effect from and after its passage, approval and publication according to law. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND APPROVED BY THE MAYOR THIS 3 DAY OF JUNE 2019. APPROVED: Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Counselor CITYOF ROLLA CITYCOUNCIL AGENDA DEPARTMENT HEAD: DARINPRYOR ACTION REQUESTED: Ordinance Final Reading ITEM/SUBJECT: Stop and Yield Ordinance BUDGET APPROPRIATION (IF APPLICABLE) $ DATE: 06/03119 *** **** ***** * ** * * * ** * * * * * ** * ** *** * * ** * ***** * ** * * ** * * * ***** COMMENTARY: Staff has received a request from Phelps Health to create a new stop condition on 11th street. A letter requesting this change and a map depicting the change is attached. JL ORDINANCE NO AN ORDINANCE AMENDING SECTION 27-89 OF THE GENERAL ORDINANCES OF THE CITY OF ROLLA. MISSOURI, KNOWN AS THE CODE OF THE CITY OF ROLLA. MISSOURI, PERTAINING TO STOP INTERSECTIONS. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI AS FOLLOWS: Section 1: That Section 27-89, Stop intersections - Enumerated generally, of the General Ordinances of the City of Rolla, Missouri, known as the Code of the City of Rolla, Missouri is hereby amended by adding the following: (Ord. 4197) Sec. 27-89. Stop intersections - Enumerated generally. The driver of a vehicle shall cause his vehicle to come to a full and complete stop before entering the intersections named below, and he shall then proceed cautiously. yielding the right of way to any pedestnan within any crosswalk adjacent to the intersection and to any vehicle either in the intersection or approaching so closely thereto, when not required to stop, as to constitute an immediate hazard. At those intersections labeled Yield,’ the driver of a vehicle shaU yield the right of way to any ehicle in either the intersection or approaching so closely thereto, when not required to stop, as to constitute an immediate hazaid. Eleventh Street, on the south side, at a point two hundred sixty feet east of the intersection of the vacated Asher Street, to the west intersection of a Private Drive owned by Phelps Health. Eleventh Street, on the north side, at a point two hundred twenty-five feet west of the intersection of the Powell Avenue, to the east intersection of a Private Drive owned by Phelps Health. Section 2: That this ordinance shall be in Ml force and effect from and after the date of its passage and approval. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND APPROVED BY THE MAYOR THIS 3 DAY OF JUNE 2019. APPROVED AttEST: MAYOR CITY CLERK APPROVED AS TO FORM: CITY COUNSELOR Section 27-89 Stop intersections N Eleventh Street, on the south side, at a point two hundred sixty A feet east of the intersection of the vacated Asher Street, to the west intersection of a Private Drive owned by Phelps Health. Eleventh Street, on the north side, at a point two hundred twenty- five feet west of the intersection of the Powell Avenue, to the east intersection of a Private Drive owned by Phelps Health. C) a L ‘I I— C a) a) 4- Cu 41 -1. 0- t I ‘1- —‘ I PC -. - j : Stop Sign added here .‘t — - ‘n :tr. .._.._ - •-,,. Stop Sign- added here llthStiéêt - -1 - I c c. r. 2-w r r - p,-r: j: CITYOF ROLLA CITY COUNCIL AGENDA DEPARTMENT HEAD: Steve Hargis Final Reading ACTION REQUESTED: Ordinance ITEMISUBJECT: IDAHO STOP LAW BUDGET APPROPRIATION (IF APPLICABLE) DATE: 0610312019 COMMENTARY: Attached is an ordinance amending Chapter 27 of the General Ordinances of the City of Rolla to allow bicycles to make an Idaho stop. The Idaho stop is the common name for a law that allows cyclists to treat a stop sign as a yield sign, and a red light as a stop sign. It first became law in Idaho in 1982, but was not adopted elsewhere until Delaware adopted a limited stop-as-yield law in 2017. In 2018, Colorado passed a law standardizing the language municipalities or counties would use for a local Idaho Stop or Stop as Yield law, with certain statewide limits. Arkansas adopted the Idaho Stop law in April 2019. “Stop as Yield”, a version that deals only with stop signs, has also expanded to parts of Colorado and been considered in several other states. Advocates argue that current law criminalizes normal cycling behavior, and that the Idaho stop makes cycling easier and safer and places the focus where it should be: on yielding the right-of-way. Advocates for IdahO stop laws argue that they improve safety. Two studies of the Idaho stop show that it is measurably safer. One study showed that it resulted in 14% fewer crashes and another indicated that Idaho has less severe crashes. Similarly, tests of a modified form of the Idaho Stop in Paris “found that allowing the cyclists to move more freely cut down the chances of collisions with cars, including accidents involvingthe car’s blind spot.” And, less definitively, a study of rolling stops in Seattle determined that ‘these results support the theoretical assertion that bicyclists are capable of making safe decisions regarding rolling stop,” while a 2013 survey of stop as yield in Colorado localities where it is legal reported no increase in crashes. Another study done in Chicago showed that compliance with stop signs and stop lights by cyclists was low when cross- traffic was not present, but that most were still performing an Idaho Stop; and therefore “enforcing existing rules at these intersections would seem arbitrary and capricious” Some supporters maintain that changing the legal duties of cyclists provides direction to law enforcement to focus attention where it belongs—on unsafe cyclists (and motorists). Additionally, some claim that, because bicycle laws should be designed to allow cyclists to travel swiftlyand easily, the Idaho stop provision allows for the conservation of energy. Opponents of the law maintain that a uniform, unambiguous set of laws that apply to all road users is easier for children to understand and allowing cyclists to behave by a separate set of rules than drivers makes them less predictable and thus, less safe. Jack Gillette, former president of the Boise Bicycle Commuters Association, argued that bicyclists should not have greater freedoms than drivers. “Bicyclistswant the same rights as drivers, and maybe they should have the same duties,” he said. San Francisco Mayor Edwin M. Lee argued that the law “directly endangers pedestrians and cyclists” in his veto of a similar law in his city. Many states, including Missouri, have laws allowing cyclists (and motorcyclists) to stop at and then proceed through a red light ifthe light doesn’t change due to the inabilityof the embedded sensors in the ground to detect them. Such laws often require that the cyclist stop, confirm that there is no oncoming traffic, and proceed after waiting a certain amount of time or cycles of the light. These are known as “Dead Red” laws. Since 2003, Idaho stop style bills, or resolutions asking the state to pass one, have been introduced in Oregon, San Francisco, Minnesota, Arizona, Montana, Utah, Washington DC, New York City, Santa Fe, Oklahoma, Edmonton, Colorado, and California, with various levels of success. Arkansas governor Asa Hutchinson signed the Arkansas “Idaho stop” law in April2019. The Rolla Bicycle and Pedestrian Committee recommend approval of the ordinance. ORDINANCENO. AN ORDINANCE AMENDINGARTICLE III, CHAPTER 27 OF THE GENERAL ORDINANCES OF THE CITY OF ROLLA, MISSOURI, KNOWNAS THE CODE OF THE CITY OF ROLLA, MISSOURI RELATINGTO TRAFFIC. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURIAS FOLLOWS: Section 1: That Section 27 is hereby amended to read: Sec. 27-38. Pedestrian and bicycles (1) A person operating a bicycle or human-powered vehicle approaching a stop sign shall slow down and, if required for safety, stop before entering the intersection. Alter slowing to a reasonable speed or stopping, the person shall yield the right-of-way to any vehicle in the intersection or approaching on another highway so closely as to constitute an immediate hazard during the time the person is moving across or within the intersection or junction of highways, except that a person after slowing to a reasonable speed and yielding the right-of-way if required, may cautiously make a turn or proceed through the ntersection without stopping. (2) A person operating a bicycle or human-powered vehicle approaching a steady red traffic control light shall stop before entering the intersection and shall yield to all other traffic. Once the person has yielded, he may proceed through the steady red light with caution. Provided however, that a person after slowing to a reasonable speed and yielding the right-of-way if required, may cautiously make a right-hand turn. A left-hand turn onto a one-way highway may be made on a red light after stopping and yielding to other traffic. (3) A signal of intention to turn right or left shall be given during not less than the last one hundred (100) feet traveled by the bicycle before turning, provided that a signal by hand and arm need not be given if the hand is needed in the control or operation of the bicycle. Section 2: That this ordinance sha!l be in full force and effect from and after the date of its passage and approval. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND APPROVED BY THE MAYOR THIS 3rd DAYOF JUNE, 2019. APPROVED: ATTEST: Mayor City Clerk APPROVED AS TO FORM: City Counselor 3— CITYOF ROLLA CITYCOUNCIL AGENDA DEPARTMENT HEAD: Steve Hargis Final Reading ACTION REQUESTED: Ordinance ITEMISUBJECT: Rolla National Airport Aviation Project Consultant Agreement BUDGET APPROPRIATION (IF APPLICABLE) DATE: 0610312019 *** * *** * ** * ** *** *** ** * ****** * ** * * ** * ** * * ******** ** * **** *** COMMENTARY: The attached ordinance would authorize the Mayor to enter into an Aviation Project Consultant Agreement. The project is to prepare plans and contract documents to rehabilitate Runway 4/22 at the Rolla National Airport. MODOTrequires an independent fee estimate for airport engineering services. We engaged Rood & Associates of Arvada, Colorado to perform this review. This review was submitted to MODOT and they have authorized the City of Rolla to proceed with the consultant agreement. The fee for design services is not to exceed $176,610.13. This will be funded 90% Federal/MODOT and 10% City of Rolla. Staff recommends approval of the ordinance. ______ ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OF THE CITY OF ROLLA, MISSOURI A CERTAIN AGREEMENT BETWEEN THE CITY OF ROLLA, MISSOURI AND JVIATION, INC. FOR CONSULTING SERVICES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AS FOLLOWS: Section 1: That the Mayor of the City of RoIla, Missouri be and is hereby authorized and directed to execute on behalf of the City of Rolla, Missouri a base agreement between the City of Rolla, Missouri and JViation, Inc, for Consulting Services, a copy of said agreement being attached hereto and marked Exhibit ‘A’. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI AND APPROVED BY THE MAYOR THIS 3 DAYOF JUNE 2019. APPROVED: MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM: CITY COUNSELOR EXHIBIT‘A” Airport: Rolla Nkuional MoDOT Project No.: I9-056A-2 Airport Name: Rolla National Project No.: 19-056A-2 County: Manes/Phelps AVIATIONPROJECT CONSULTANTAGREEMENT (FEDERALASSISTANCE) (Revision 04/11/2018) THIS AGREEMENT is entered into by Jviation, Inc. (hereinafter the “Consultant”), and the City of Rolla, Missouri, (hereinafter the “Sponsor”). WITNESSETH: WHEREAS, the Sponsor has selected the Consultant to perform professional services to accomplish a project at the Rolla National Airport;and WHEREAS, while neither the Missouri Department of Transportation (MoDOT) nor the Federal Aviation Administration (FAA) is a party to this Agreement, MoDOT and/or FAA land acquisition, environmental, planning, design and construction criteria and other requirements willbe utilized unless specifically approved otherwise by MoDOT; and WHEREAS, the Sponsor intends to accomplish a project at the Rolla National Airport as listed in Exhibit I of this Agreement, entitled “Project Description”, which is attached hereto and made a part of this Agreement. NOW, THEREFORE, in consideration of the payments to be made and the covenants set forth in this Agreement to be performed by the Sponsor, the Consultant hereby agrees that it shall faithfully perform the professional services called for by this Agreement in the manner and under the conditions described in this Agreement. (1) DEFINITIONS: The following definitions apply to these terms, as used in this Agreement: (A) “SPONSOR” means the owner of the airport referenced above. (B) “SPONSOR’S REPRESENTATIVE” means the person or persons designated in Section (23)(A) of this agreement by the Sponsor to represent the Sponsor in negotiations, communications, and various other contract administration dealings with the Consultant. (C) “MoDOT” means the Missouri Department of Transportation, an executive branch agency of state government, which acts on behalf of the Missouri Highways and Transportation Commission. rr. Rev 04/11/2018 EXHIBITA” Airport: I{cI a Naliullal MeDOT Projeci No.: 9-I)56\-2 (D) “CONSULTANT’means the firm providing professional services to the Sponsor as a party to this Agreement. (E) “CONSULTANT’S REPRESENTATIVE” means the person or persons designated in Section (23)(B) of this agreement by the Consultant to represent that firm in negotiations, communications, and various other contract administration dealings with the Sponsor. (F) “DELIVERABLES”means all drawings and documents prepared in performance of this Agreement, to be delivered to and become the property of the Sponsor pursuant to the terms and conditions set out in Section (12) of this Agreement. (G) “DISADVANTAGEDBUSINESS ENTERPRISE (DBE)” means an entity owned and controlled by a socially and economically disadvantaged individual as defined in 49 Code of Federal Regulations (CFR) Part 26, which is certified as a DBE firm in Missouri by MoDOT. Appropriate businesses owned and controlled by women are included in this definition. (H) “FAA” means the Federal Aviation Administration within the United States Department of Transportation (USDOT), headquartered at Washington, D.C., which acts through its authorized representatives. (I) “INTELLECTUALPROPERTY” consists of copyrights, patents, and any other form of intellectual property rights covering any data bases, software, inventions, training manuals! systems design or other proprietary information in any form or medium. (J) “SUBCONSULTANT” means any individual, partnership, corporation, or joint venture to which the Consultant, with the written consent of the Sponsor, subcontracts any part of the professional services under this Agreement but shall not include those entities which supply only materials or supplies to the Consultant. (K) “SUSPEND” the services means that the services as contemplated herein shall be stopped on a temporary basis. This stoppage will continue until the Sponsor either decides to terminate the project or reactivate the services under the conditions then existing. (L) “TERMINATE”. in the context of this Agreement, means the cessation or quitting of this Agreement based upon the action or inaction of the Consultant, or the unilateral cancellation of this Agreement by the Sponsor. (M) “USDOT” means the United States Department of Transportation, headquartered at Washington, D.C., which acts through its authorized representatives. (N) “SERVICES” includes all professional engineering and related services and the furnishing of all equipment, supplies, and materials in conjunction with 2 Rev 04/1112013 EXHIBIT“A” Airport: Rolla National MoDOT Project No.: 9-0564.2 such services as are required to achieve the broad purposes and general objectives of this Agreement. (2) SCOPE OF SERVICES: (A) The services covered by this Agreement shall include furnishing the professional, technical, and other personnel and the equipment, material and all other things necessary to accomplish the proposed project detailed in Exhibit I of this Agreement. (B) The specific services to be provided by the Consultant are set forth in Exhibit IIof this Agreement, entitled “Scope of Services’ which is attached hereto and made a part of this Agreement. (3) ADDITIONAL SERVICES: The Sponsor reserves the right to direct additional services not described in Exhibit II as changed or unforeseen conditions may require. Such direction by the Sponsor shall not be a breach of this Agreement. In this event, a Supplemental Agreement willbe negotiated and executed prior to the Consultant performing the additional or changed services, or incurring any additional cost for those additional services. Any changes in the maximum compensation and fee, or time and schedule of completion, willbe covered in the Supplemental Agreement. Supplemental Agreements must be approved by MoDOTto ensure additional funding is available. (4) INFORMATIONAND SERVICES PROVIDED BYTHE SPONSOR: (A) At no cost to the Consultant and in a timely manner, the Sponsor will provide available information of record which is pertinent to this project to the Consultant upon request. In addition, the Sponsor willprovide the Consultant with the specific items or services set forth in Exhibit Ill of this Agreement, entitled ‘Services Provided by the Sponsor”, which is attached hereto and made a part of this Agreement. The Consultant shall be entitled to rely upon the accuracy and completeness of such information, and the Consultant may use such information in performing services under this Agreement. (B) The Consultant shall review the information provided by the Sponsor and willas expeditiously as possible advise the Sponsor of any of that information which the Consultant believes is inaccurate or inadequate or would otherwise have an effect on its design or any of its other activities under this Agreement. In such case, the Consultant shall provide new or verified data or information as necessary to meet the standards required under this Agreement. Any additional work required of the Consultant as the result of inaccurate or inadequate information provided by the Sponsor willbe addressed per the provisions of Section (3) of this Agreement. The Consultant shall not be liable for any errors, omissions, or deficiencies resulting from inaccurate or inadequate information furnished by the Sponsor which inaccuracies or inadequacies are not detected by the Consultant, unless the errors should have been detected by the Consultant through reasonable diligence. 3 Rev 04/I 1/2018 EXHIBITW Airport: Rol a Nauoiial MoDOT Project No.: 1-n56i\2 (5) RESPONSIBILITY OF THE CONSULTANT: (A) The Consultant shall comply with apphcable local! state and federal laws and regulations governing these services, as published and in effect on the date of this Agreement. The Consultant shall provide the services in accordance with the criteria and requirements established and adopted by the Sponsor; and if none are expressly established in this Agreement, published manuals and policies of MoDOT and FAAwhich shall be furnished by the Sponsor upon request; and, absent the foregoing, manuals and policies of the FAA, as published and in effect on the date of this Agreement. (8) Without limiting the foregoing, land acquisition, environmental, planning. design and construction criteria will be in accordance with the information set out in Exhibit IIof this Agreement. (C) The Consultant shall be responsible for the professional quality, technical accuracy! and the coordination of designs, drawings, specifications! and other services furnished under this Agreement. At any time during construction of the Sponsor project associated with this Agreement or during any phase of work performed by others on said project that is based upon data, plans, designs, or specifications provided by the Consultant, the Consultant shall prepare any data! plans, designs, or specifications needed to correct any negligent acts, errors, or omissions of the Consultant or anyone for whom it is legally responsible in failing to comply with the foregoing standard. The services necessary to correct such negligent acts! errors! or omissions shall be performed without additional compensation, even though final payment may have been received by the Consultant. The Consultant shall provide such services as expeditiously as is consistent with professional performance. Acceptance of the services will not relieve the Consultant of the responsibility to correct such negligent acts! errors! or omissions. (D) Completed design reports, plans and specifications, plans and specifications submitted for review by permit authorities, and plans and specifications issued for construction shall be signed, sealed, and dated by a Professional Engineer registered in the State of Missouri. Incomplete or preliminary plans or other documents, when submitted for review by others, shall not be sealed, but the name of the responsible engineer! along with the engineer’s Missouri registration number, shall be indicated on the design report, plans and specifications or included in the transmittal document. In addition, the phrase “Preliminary - Not for Construction!’ or similar language, shall be placed on the incomplete or preliminary plan(s) in an obvious location where it can readily be found, easily read! and not obscured by other markings, as a disclosure to others that the design report, plans and specifications are incomplete or preliminary. When the design report, plans and specifications are completed, the phrase “Preliminary - Not for Construction” or similar language shall be removed and the design report, plans and specifications shall thereupon be sealed. (E) The Consultant shall cooperate fully with the Sponsor’s activities on adjacent projects as may be directed by the Sponsor. This shall include attendance at meetings! discussions, and hearings as requested by the Sponsor. The minimum number and location of meetings shall be defined in Exhibit II. 4 Rev 04/11/2018 EXHIBIT“A Airpoil: Rd a National MoDOT Project No.: I9-OSGA-2 (F) In the event any lawsuit or court proceeding of any kind is brought against the Sponsor, arising out of or relating to the Consultant’s activities or services performed under this Agreement or any project of construction undertaken employing the deliverables provided by the Consultant in performing this Agreement, the Consultant shall have the affirmative duty to assist the Sponsor in preparing the Sponsor’s defense, including, but not limited to, production of documents, trials, depositions, or court testimony. Any assistance given to the Sponsor by the Consultant willbe compensated at an amount or rate negotiated between the Sponsor and the Consultant as will be identified in a separate agreement between the Sponsor and the Consultant. To the extent the assistance given to the Sponsor by the Consultant was necessary for the Sponsor to defend claims and liabilitydue to the Consultants negligent acts, errors, or omissions, the compensation paid by the Sponsor to the Consultant willbe reimbursed to the Sponsor. / (6) NO SOLICiTATIONWARRANTY: The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working for the Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the Sponsor willhave the right to terminate this Agreement without liability,or at its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the fullamount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee, plus costs of collection including reasonable attorney’s fees. (7) DISADVANTAGEDBUSINESS ENTERPRISE (DBE) REQUIREMENTS: (A) DBE Goal: The following DBE goal has been established for this Agreement. The dollar value of services and related equipment, supplies, and materials used in furtherance thereof which is credited toward this goal willbe based on the amount actually paid to DBE firms. The goal for the percentage of services to be awarded to DBE firms is 0% of the total Agreement dollar value. (B) Eligibilityof DBE’s: Only those firms currently certified as DBE’s by MoDOT, City of St. Louis/Lambert Airport Authority, Metro, City of Kansas City, and Kansas City Area Transportation Authority are eligible to participate as DBEs on this contract, A list of these firms is available on MoDOT’s Office of External Civil Rights webpage at the followingaddress under the MRCC DBE Directory: http://www.modot.org/business/contractor_resources/External_Civil_Rights/DBE_progra m.htm (C) Consultant’s Certification Regarding DBE Participation: The Consultant’s signature on this Agreement constitutes the execution of all DBE certifications which are a part of this Agreement. The Consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Agreement.Vr7. 5 Rev 04111,2018 EXHIBITA” Airport: Rolla Naioiial NIoDOT Project No,: IQ-O5bA-2 The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the Consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy as the Sponsor deems appropriate, which may include, but is not limited to: withholding monthly progress payments; assessing sanctions; liquidated damages; and/or disqualifying the Consultant from future bidding as non-responsible. 1. Policy: It is the policy of the USDOT and the Sponsor that businesses owned by socially and economically disadvantaged individuals (DBEs) as defined in 49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds. Thus, the requirements of 49 CFR Part 26 apply to this Agreement. 2. Obligation of the Consultant to DBEs: The Consultant agrees to assure that DBEs have the maximum opportunity to participate in the performance of this Agreement and any subconsultant agreement financed in whole or in part with federal funds. In this regard the Consultant shall take all necessary and reasonable steps to assure that DBEs have the maximum opportunity to compete for and perform services. The Consultant shall not discriminate on the basis of race. color, religion, creed, disability, sex, age, or national origin in the performance of this Agreement or in the award of any subsequent subconsultant agreement. The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT assisted agreements and contracts. Failure by the Consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy, as the recipient deems appropriate. 3. Geographic Area for Solicitation of DBEs: The Consultant shall seek DBEs in the same geographic area in which the solicitation for other Subconsultants is made. Ifthe Consultant cannot meet the DBE goal using DBEs from that geographic area, the Consultant shall, as a part of the effort to meet the goal, expand the search to a reasonably wider geographic area. 4. Determination of Participation Toward Meeting the DEE Goal: DEE participation shall be counted toward meeting the goal as follows: A. Once a firm is determined to be a certified DEE, the total dollar value of the subconsultant agreement awarded to that DEE is counted toward the DEE goal set forth above. B. The Consultant may count toward the DEE goal a portion of the total dollar value of a subconsultant agreement with a joint venture eligible under the DEE standards equal to the percentage of the ownership and control of the DEE partner in the joint venture. C. The Consultant may count toward the DEE goal expenditures to DBEs who perform a commercially useful function in the completion of 6 Rev 04/I 112018 EXHIBIT“A” Airport: Rol Ia National N1oDOTProject No.: IO-056A-2 services required in this Agreement. A OBE is considered to perform a commercially useful function when the DBE is responsible for the execution of a distinct element of the services specified in the Agreement and the carrying out of those responsibilities by actually performing, managing and supervising the services involved and providing the desired product. D. A Consultant may count toward the DBE goal its expenditures to DBE firms consisting of fees or commissions charged for providing a bona fide service, such as professional, technical, consultant, or managerial services and assistance in the procurement of essential personnel, facilities, equipment, materials or supplies required for the performance of this Agreement, provided that the fee or commission is determined by the Sponsor to be reasonable and not excessive as compared with fees customarily allowed for similar services. E. The Consultant is encouraged to use the services of banks owned and controlled by socially and economically disadvantaged individuals. 5. Replacement of DBE Subconsultants: The Consultant shall make good faith efforts to replace a DBE Subconsultant who is unable to perform satisfactorily with another DBE Subconsultant. Replacement firms must be approved by the Sponsor and M0DOT. 6. Verification of DBE Participation: Prior to the release of the retained percentage by the Sponsor, the Consultant shall file a list with the Sponsor showing the DBEs used and the services performed. The list shall show the actual dollar amount paid to each DBE that is applicable to the percentage participation established in this Agreement. Failure on the part of the Consultant to achieve the DBE participation specified in this Agreement may result in sanctions being imposed on the Sponsor for noncompliance with 49 CFR Part 26. Ifthe total DBE participation is less than the goal amount stated by the Sponsor, the Sponsor may sustain damages, the exact extent of which would be difficultor impossible to ascertain. Therefore, in order to liquidate such damages, the monetary difference between the amount of the DBE goal dollar amount and the amount actually paid to the DBEs for performing a commercially useful function will be deducted from the Consultant’s payments as liquidated damages. If this Agreement is awarded with less than the goal amount stated above by the Sponsor, that lesser amount shall become the goal amount and shall be used to determine liquidated damages. No such deduction willbe made when, for reasons beyond the control of the Consultant, the DBE goal amount is not met. 7. Documentation of Good Faith Efforts to Meet the OBE Goal: The Agreement goal established by the Sponsor is stated above in Subsection (7)(A). The Consultant must document the good faith efforts it made to achieve that DBE goal, if the agreed percentage specified in Subsection (7)(C)(8) below is less than the percentage stated in Subsection (7)(A). Good faith efforts to meet this DBE goal amount may include such items as, but are not limitedto, the following: 7 Rev 04/1112018 EXHIBIT“A’ 4.irport: RuIkiNuE coal rvtoDOTProjectNo.: I )-056A-2 A. Attended a meeting scheduled by the Sponsor to inform DBEs of contracting or consulting opportunities. S. Advertised in general circulation trade association and socially and economically disadvantaged business directed media concerning DBE subcontracting opportunities. C. Provided written notices to a reasonable number of specific DBEs that their interest in a subconsultant agreement is solicited in sufficient time to allow the DREs to participate effectively. D. Followed up on initial solicitations of interest by contacting DBEs to determine with certainty whether the DBEs were interested in subconsulting work for this Agreement. E. Selected portions of the services to be performed by DBEs in order to increase the likelihood of meeting the DSE goal (including, where appropriate, breaking down subconsultant agreements into economically feasible units to facilitate DBE participation). F. Provided interested DBEs with adequate information about plans, specifications and requirements of this Agreement. C. Negotiated in good faith with interested DBEs, and did not reject OBEs as unqualified without sound reasons based on a thorough investigation of their capabilities. H. Made efforts to assist interested DBEs in obtaining any bonding, lines of credit or insurance required by the Sponsor or by the Consultant. Made effective use of the services of avaflable disadvantaged business organizations, minority contractors groups, disadvantaged business assistance offices, and other or9anizations that provide assistance in the recruitment and placement of DBE firms. 8. DBE Participation Obtained by Consultant: The Consultant has obtained DBE participation and agrees to use DBE firms to complete at least 14% of the total services to be performed under this Agreement, by dollar value. All DBE firms which the Consultant intends to use, including DBE firm participation above and beyond the goal established in Subsection (7)(A), and the type and dollar value of the services each DBE will perform, is as follows: 8 Rev 04!] /2018 EXHIBIT Airport: Rn ha National MoDOT Project No.: I9-056A-2 (E) (D) (C) DOLLAR (F) , PERCENT (A) (B) DOLLAR AMOUNT PERCENT OF TOTAl, APPLICABL DRE NAME AND TYPE OF DBE VALUE OF APPLICABLE CONTRACT E TO DBE ADDRESS SERVICE DBE SUB- TODBE (C/TOTAL CONTRACT GOAL CONTRACT GOAL AMOUNT) (100%,60%) (CxD) SubsurFace TSi Geotechnical, Inc. Exploration and 1340 North Price Road Geotechnical $25,380.00 100% $25,380.00 14% St. Louis, Mo 63132 Engineering Evaluation TOTALDBEPARTICIPATION $25,380.00 14% 9. Good Faith Efforts to Obtain DBE Particiøation: If the Consultant’s agreed DBE goal amount as specified in Subsection (7)(C)(8) is less than the Sponsor’s DBE goal given in Subsection (7)(A), then the Consultant certifies good faith efforts were taken by Consultant in an attempt to obtain the level of DBE participation set by the Sponsor in Subsection (7)(A). Documentation of the Consultant’s good faith efforts is to be submitted with this Agreement to the Sponsor and a copy submitted to MoDOT. (8) SUBCONSULTANTS: (A) The Consultant agrees that except for those firms and for those services listed below, there shall be no transfer of engineering services performed under this Agreement without the written consent of the Sponsor. Subletting, assignment, or transfer of the services or any part thereof to any other corporation, partnership, or individual is expressly prohibited. Any violation of this clause will be deemed cause for termination of this Agreement. EXCEPTIONS (Subconsultant information): List all Subcorisultant(s) to be used for any piece of work outlined in this agreement, excluding DBE Firms listed in the DBE Participation Subsection (7)(C)(8), DBE Participation Obtained by Consultant, in this agreement. If none, write “N/A”in the first row of the first column. SUBCONTRACT FIRM NAME COMPLETE ADDRESS NATURE OF SERVICES AMOUNT Whirxx 5001 I” Ave. SE, Suite 105 #119 UAS data processing $1,000 Cedar Rapids, IA 62402 services (B) The Consultant agrees and shall require the sebected’.r. Subconsultants to maintain books, documents, papers, accounting records, and other 9 tIZm Rev 04/0/2018 EXHIBIT“A” Airport: Rofla National MoDOT Project No,: Ir)056A_2 evidence pertaining to direct costs and expenses incurred under the Agreement and to make such materials available at their offices at reasonable times during the Agreement period and for three (3) years from the date of final payment under the Agreement for inspection by the Sponsor or any of its authorized representatives (or any authorized representative of MoDOT or the federal government), and copies thereof shall be furnished. (C) Unless waived or modified by the Sponsor, the Consultant agrees to require, and shall provide evidence to the Sponsor, that those Subconsultants shall maintain commercial general liability, automobile liability, professional liability and worker’s compensation and employer’s liability insurance, or alternatively, a comparable umbrella insurance policy submitted to and approved by MoDOT, for not less than the period of services under such subconsultant agreements, and in an amount equal to the Sponsor’s sovereign immunity caps as stated in section 537.600 RSMo and subsequently adjusted by the Missouri Department of Insurance. If the statutory limit of liabilityfor a type of liability specified in this section is repealed or does not exist, the minimum coverage shall not be less than the following amounts: / 1. Commercial General Liability: $500,000.00 per person up to $3,000,000.00 per occurrence; 2. Automobile Liability; $500,000.00 per person up to $3,000,000.00 per occurrence; 3. Worker’s Compensation in accordance with the statutory limits; and Employer’s Liability: $1,000,000.00; and 4. Professional Liability: $1,000,000.00, each claim and in the annual aggregate. (D) The subletting of the services willin no way relieve the Consultant of its primary responsibility for the quality and performance of the services to be performed hereunder, and the Consultant shall assume full liabilityfor the services performed by its Subconsultants. (E) The payment for the services of any Subconsultants will be reimbursed at cost by the Sponsor in accordance with the submitted invoices for such services, as set forth in Section (9), entitled “Fees and Payments”. (F) The Consultant agrees to furnish a list of any MoDOT-approved DBE Subconsultants under this Agreement upon the request of the Sponsor or MoDOT. Further, the Consultant agrees to report to the Sponsor on a monthly basis the actual payments made by the Consultant to such DBE Subconsultants. (G) The Consultant agrees that any agreement between the Consultant and any Subconsultant shall be an actual cost plus fixed fee agreement if the amount of the agreement between the Consultant and Subconsultant exceeds Twenty-Five 10 Rev 04/I i/Dolt EXHIBIT“A” Airport: Rolla National \{oDOT Project No.: I9-056A-2 Thousand Dollars ($25,000). Subconsultant agreements for amounts of $25,000 or Tess may be lump sum or actual cost plus fixed fee as directed by the Sponsor. (9) FEES AND PAYMENTS: (A) The Consultant shall not proceed with the services described herein until the Consultant receives written authorization in the form of a Notice to Proceed from the Sponsor. (B) The amount to be paid to the Consultant by the Sponsor as full remuneration for the performance of all services called for in this Agreement will be on the following basis, except that the lump sum fee for labor, overhead and profit plus other costs will not exceed a maximum amount payable of $176,610.13, which is shown in Exhibit IV, “Derivation of Consultant Project Costs”, and Exhibit V, “Engineering Basic and Special Services-Cost Breakdown” attached hereto and made a part of this Agreement. Payment under the provisions of this Agreement is limited to those costs incurred in accordance with generally accepted accounting principles to the extent they are considered necessary to the execution of the item of service. (C) The Consultant’s fee shall include the hourly salary of each associate and employee, salary-related expenses, general overhead, and direct non-salary costs as allowed by 48 CER Part 31, the Federal Acquisition Regulations (FAR), and 23 CFR 172, Procurement, Management, and Administration of Engineering and Design Related Services. The hourly salary of each associate and employee is defined as the actual productive salaries expended to perform the services, The other billable costs for the project are defined as follows: 1. Salary-related expenses are additions to payroll cost for holidays, sick leave, vacation, group insurance, worker’s compensation insurance, social security taxes (FICA), unemployment insurance, disability taxes, retirement benefits, and other related items. 2. General overhead cost additions are for administrative salaries (including non-productive salaries of associates and employees), equipment rental and maintenance, office rent and utilities, office maintenance, office supplies, insurance, taxes, professional development expenses, legal and audit fees, professional dues and licenses, use of electronic computer for accounting, and other related items, 3. Direct non-salary costs incurred in fulfillingthe terms of this Agreement, such as but not limited to travel and subsistence, subcontract services, reproductions, computer charges, materials and supplies, and other related items, willbe charged at actual cost without any override or additives. 4. The additions to productive salaries for Items in Subsections (9)(C) 1 and 2 will be established based on the latest audit. ,.. C. j B. II Rev 04/I 1/2018 EXHIBIT A Airport: R11a Naticital MoDOT Project No.: I9-I)56A-2 5. The Consultant shall provide a detailed man hour/cost breakdown for each phase of the project indicating each job classification with base wage rates and the number of hours associated with each phase. The breakdown shall include work activities and be in sufficient detail to reflect the level of effort involved. This information shall be attached hereto and made a part of this Agreement as Exhibit V “Engineering Basic and Special Services -Cost Breakdown”. 6. The Consultant shall provide a detailed breakdown of all Subconsultant fees, including overhead and profit, when requested by the Sponsor and/or MoDOT. Once the cumulative amount to be paid to a Subconsultant by the Consultant, as full remuneration for the performance of services, as called for in this Agreement and any supplemental agreements hereafter, equals or exceeds Twenty-Five Thousand Dollars ($25,000), submittal of a separate Exhibit IV, “Derivation of Consultant Project Costs” and Exhibit V. “Engineering Basic and Special Services-Cost Breakdown”, prepared to solely reflect the Subconsultant’s fees shall be attached hereto and made a part of this Agreement, subject to the process described in Section (3) of this Agreement. These Exhibits prepared to reflect the Subconsultant’s fees shall be labeled Exhibit IV-A and Exhibit V-A, respectively. 7. The Consultant shall provide a detailed breakdown of all travel expense! living expense, reproduction expense, and any other expense that may be incurred throughout the project. These expenses must be project specific and not covered in or by an overhead rate. 8. The property and equipment used on this project such as automotive vehicles, survey equipment, office equipment, etc., shall be owned, rented, or leased by the Consultant! and charges will be made to the project for the use of such property at the rate established by company policies and practices. Approval of the Sponsor and M0DOT will be required prior to acquisition of reimbursable special equipment. 9. The Consultant agrees to pay each Subconsultant under this Agreement for satisfactory performance of its contract no later than 15 days from the Consultants receipt of each payment the Consultant receives from the Sponsor. The Consultant agrees further to return retainage payments to each Subconsultant within 15 days after the Subconsultants work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the Sponsor. This clause applies to both DBE and non-DBE Subconsultants. (D) The Consultant shall submit an invoice for services rendered to the Sponsor not more than once every month, A progress summary indicating the current status of the services shall be submitted along with each invoice. Upon receipt of the invoice and progress summary, the Sponsor will, as soon as practical, but not later than 30 days from receipt, pay the Consultant for the services rendered, including the proportion of the fixed fee earned as reflected by the estimate of the portion of the services completed as shown by the progress summary, less partial payments previously made. 12 rrdq. Rev 04/11/2018 EXHIBIT‘A’ Airport: Rolla Nat iona MoDOT Project No.: IO-056A-2 A late payment charge of one and one half percent (1.5%) per month shall be assessed for those invoiced amounts not paid, through no fault of the Consultant, within 30 days after the Sponsor’s receipt of the Consultant’s invoice. The Sponsor willnot be liable for the late payment charge on any invoice which requests payment for costs which exceed the proportion of the maximum amount payable earned as reflected by the estimate of the portion of the services completed, as shown by the progress summary. The payment, other than the fixed fee, will be subject to final audit of actual expenses incurred during the period of the Agreement. (E) The Sponsor may hold a percentage of the amount earned by the Consultant, not to exceed twopercent (2%), until 100% of services as required by Section (2), “Scope of Services,” of this Agreement are completed and have been received and approved by the Sponsor and MoDOT. The payment willbe subject to final audit of actual expenses during the period of the Agreement. Upon completion and acceptance of all services required by Section (2), “Scope of Services,” the two percent (2%) retainage will be paid to the Consultant. As an alternative to withholding twopercent (2%) retainage as set forth above, the Sponsor may accept a letter of credit or the establishment of an escrow account inthe amount of said retainage and upon such other terms and conditions as may be acceptable to the Sponsor and the Consultant. Ifa letter of credit or escrow account is not acceptable to the Sponsor, then the percent retainage willcontrol. (10) PERIOD OF SERVICE: (A) The services, and if more than one, then each phase thereof, shall be completed in accordance with the schedule contained in Exhibit VI, “Performance Schedule,” attached hereto and made a part of this Agreement. The Consultant and the Sponsor willbe required to meet this schedule. (B) The Consultant and Sponsor willbe required to meet the schedules in this Agreement. The Sponsor will grant time extensions for delays due to unforeseeable causes beyond the control of and without fault or negligence of the Consultant and no claim for damage shall be made by either party. Requests for extensions of time shall be made in writing by the Consultant before that phase of work is scheduled to be completed, stating fully the events giving rise to the request and lustification for the time extension requested. The anticipated date of completion of the work, including review time, is stated in Exhibit VI of this Agreement. An extension of time shall be the sole allowable compensation for any such delays, except as otherwise provided in Section (3) for additional/changed work and differing/unforeseen conditions. Any extensions or additional costs shall be subject to MoDOT approval. (C) As used in this provision, the term “delays due to unforeseeable causes” include but are not limited to the following: 1. War or acts of war, declared or undeclared; 13 Rev 04/11/2018 EXHIBIT‘A’ Airport: Rolla National N4oDOT Project No.: I9-056A-2 2. Flooding, earthquake, or other major natural disaster preventing the Consultant from performing necessary services at the project site, or in the Consultant’s offices, at the time such services must be performed; 3. The discovery on the project of differing site conditions, hazardous substances, or other conditions which, in the sole judgment of the Sponsor, justifies a suspension of the services or necessitates modifications of the project design or plans by the Consultant; 4. Court proceedings; 5. Changes in services or extra services. (11) TERMINATION OF AGREEMENT —2 CFR 200 Appendix 11(B): (A) Termination for Convenience: 1. The Sponsor may, by written notice to the Consultant, terminate this Agreement for its convenience and without cause or default on the part of the Consultant. Upon receipt of the notice of termination, except as explicitly directed by the Sponsor, the Consultant must immediately discontinue all services affected. 2. Upon termination of the Agreement, the Consultant must deliver to the Sponsor all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Consultant under this Agreement, whether complete or partially complete. 3. The Sponsor agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through the date the Consultant receives the termination notice. Compensation willnot include anticipated profit on non- performed services. 4. The Sponsor further agrees to hold the Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. (B) Termination for Default: 1. Either party may terminate this Agreement for cause if the other party fails to fulfillits obligations that are essential to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination action must allow the breaching party an opportunity to dispute or cure the breach. 2. The terminating party must provide the breaching party seven days advance written notice of its intent to terminate the Agreement. The notice must specify the nature and extent of the breach, the conditions necessary to cure the breach, r /d.. 14 r Rev 04/I 1/2018 EXHIBIT“A” Atiport: Rulla National MoDOT Project No.: I and the effective date of the termination action. The rights and remedies in this clause are in addition to any other rights and remedies provided by law or under this agreement. 3. Termination by the Sponsor: a. The Sponsor may terminate this Agreement, in whole or in part, for the failure of the Consultant to: Perform the services within the time specified in this Agreement or by Sponsor-approved extension; ii. Make adequate progress so as to endanger satisfactory performance of the Project; or Hi. Fulfillthe obligations of the Agreement that are essential to the completion of the Project. b. Upon receipt of the notice of termination, the Consultant must immediately discontinue all services affected unless the notice directs otherwise. Upon termination of the Agreement, the Consultant must deliver to the Sponsor all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries and other documents and materials prepared by the Consultant under this Agreement, whether complete or partially complete. c. The Sponsor agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through the date the Consultant receives the termination notice. Compensation will not include anticipated profit on non-performed services. d. The Sponsor further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. e. If, after finalization of the termination action, the Sponsor determines the Consultant was not in default of the Agreement, the rights and obligations of the parties shall be the same as if the Sponsor issued the termination for the convenience of the Sponsor. 4. Termination by Consultant: a. The Consultant may terminate this Agreement inwhole or in part, ifthe Sponsor: Defaults on its obligations under this Agreement; 15 Rev 04111/2018 EXHIBIT“A” Airport; Rolla Nauonal MoDOT Project No.: )O56A2 ii. Fails to make payment to the Consultant in accordance with the terms of this Agreement; or iU. Suspends the Project for more than one hundred eighty (180) days due to reasons beyond the control of the Consultant, b. Upon receipt of a notice of termination from the Consultant, the Sponsor agrees to cooperate with the Consultant for the purpose of terminating the Agreement or a portion thereof, by mutual consent. If the Sponsor and Consultant cannot reach mutual agreement on the termination settlement, the Consultant may, without prejudice to any rights and remedies it may have, proceed with terminating all or parts of this Agreement based upon the Sponsor’s breach of the Agreement. c. In the event of termination due to Sponsor breach, the Consultant is entitled to invoice the Sponsor and to receive full payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable expenses incurred by the Consultant through the effective date of termination action. The Sponsor agrees to hold the Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. (12) OWNERSHIP OF DRAWINGS AND DOCUMENTS: (A) All drawings and documents prepared in performance of this Agreement shall be delivered to and become the property of the Sponsor upon suspension, abandonment, cancellation, termination, or completion of the Consultant’s services hereunder; provided, however, 1. The Consultant shall have the right to their future use with written permission of the Sponsor: 2. The Consultant shall retain its rights in its standard drawing details, designs, specifications, CADD files, databases, computer software, and any other proprietary property; and 3. The Consultant shall retain its rights to intellectual property developed, utilized, or modified in the performance of the services subject to the following: A. Copyrights. Sponsor, as the contracting agency, reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Governmental purposes: The copyright in any works developed under this Agreement, or under a subgrant or contract under this Agreement; and rn, 16 Rev 04/I I/201S EXHIBIT‘A’ Airport: [<(lila r’Jai‘nal MoDOT Project No: I9-056A-2 II. Any rights of copyright to which Sponsor! its Consultant or Subconsultant purchases ownership with payments provided by this Agreement. B. Patents. Rights to inventions made under this Agreement shall be determined in accordance with 37 CFR Part 401. The standard patent rights clause at 37 CFR § 401.14, as modified below! is hereby incorporated by reference. The terms “to be performed by a small business firm or domestic nonprofit organization” shall be deleted from paragraph (g)(1) of the clause; II. Paragraphs(g)(2) and (g)(3) of the clause shall be deleted; and Ill. Subsection (I) of the clause, entitled “communication” shall read as follows: “(I)Communication. All notifications required by this clause shall be submitted to the Sponsor IV. The following terms in 37 CFR 401.14 shall for the purpose of this Agreement have the followingmeaning: Contractor - Consultant Government and Federal Agency - Sponsor Subcontractor - Subconsultant 4. Basic survey notes, design computations, and other data prepared under this Agreement shall be made available for use by the Sponsor without further compensation and without restriction or limitation on their use. (B) Electronically Produced Documents: 1. Electronically produced documents will be submitted to the Sponsor, MoDOT, and/or FAA in data files compatible with Aut0CAD 2018 and Adobe PDF. The Consultant makes no warranty as to the compatibility of the data files beyond the above specified release or version of the stated software. 2. Because data stored on electronic media can deteriorate undetected or be modified without the Consultant’s knowledge, the electronic data files submitted to the Sponsor willhave an acceptance period of 60 calendar days after receipt by the Sponsor. If during that period the Sponsor finds any errors or omissions in the files, the Consultant will correct the errors or omissions as a part of this Agreement. However, any changes requested by the Sponsor during the 60 calendar day acceptance period that constitute Additional Services under Section (3) shall be compensated in Rev 04111/2018 EXHISIT“A” Airport: Ru Ia Natiu na MoDOT Project No.: I accordance with the terms of the Agreement. The Consultant will not be responsible for maintaining copies of the submitted electronic data files after the acceptance period. 3, Any changes requested after the acceptance period will be considered additional services for which the Consultant shall be reimbursed at the hourly rates established herein plus the cost of materials. 4. The data on the electronic media shall not be considered the Consultant’s instrument of service. Only the submitted hard copy documents with the Consultant Engineer’s seal on them will be considered the instrument of service. The Consultant’s nameplate shall be removed from all electronic media provided to the Sponsor. (C) The Sponsor may incorporate any portion of the dehverables into a project other than that for which they were performed, without further compensation to the Consultant; provided however, that (1) such deliverables shall thereupon be deemed to be the work product of the Sponsor, and the Sponsor shall use same at its sole risk and expense; and (2) the Sponsor shall remove the Consultant’s name, seal, endorsement, and all other indices of authorship from the deliverables. (13) DECISIONS UNDER THIS AGREEMENT AND DISPUTES: (A) The Sponsor will determine the acceptability of the drawings, specifications, and estimates and all other deliverables to be furnished, and will decide the questions that may arise relative to the proper performance of this Agreement. The determination of acceptable deliverables may occur following final payment, and as late as during the construction of the project which decisions shall be conclusive, binding and incontestable, if not arbitrary. capricious or the result of fraud. (B) The Sponsor will decide all questions which may arise as to the quality, quantity, and acceptability of services performed by Consultant and as to the rate of progress of the services; all questions which may arise as to the interpretation of the plans and specifications; all questions as to the acceptable fulfillment of the Agreement on the part of the Consultant; the proper compensation for performance or breach of the Agreement; and all claims of any character whatsoever in connection with or growing out of the services of the Consultant, whether claims under this Agreement or otherwise. The Sponsor’s decisions shall be conclusive, binding and incontestable if not arbitrary, capricious or the result of fraud. (C) Ifthe Consultant has a claim for payment against the Sponsor which in any way arises out of the provisions of this Agreement or the performance or non performance hereunder, written notice of such claim must be made within sixty (60) days of the Consultant’s receipt of payment for the retained percentage. Notwithstanding Section (23) of this Agreement, the notice of claim shall be personally delivered or sent by certified mail to the Sponsor. The notice of claim shall contain an itemized statement 18 Rev 01/11/2018 EXHIBITA” Airport: RulIa Nauoiial MoDOT Projec No lt)O5&\2 showing completely and fully the items and amounts forming the basis of the claim and the factual and legal basis of the claim, (D) Any claim for payment or an item of any such claim not included in the notice of claim and itemized statement, or any such claim not filed within the time provided by this provision shall be forever waived, and shall neither constitute the basis of nor be included in any legal action, counterclaim, set-off, or arbitration against the Sponsor. (E) The claims procedure in Subsections (13)(C) and (D) does not apply to any claims of the Sponsor against the Consultant. Further, any claims of the Sponsor against the Consultant under this Agreement are not waived or estopped by the claims procedure in Subsections (13)(C) and (0). (F) Notwithstanding Subsections (13)(A)through (E) above, inthe event of any material dispute hereunder, both parties agree to pursue, diligently and in good faith, a mutually acceptable resolution. (14) SUCCESSORS AND ASSIGNS: The Sponsor and the Consultant agree that this Agreement and all agreements entered into under the provisions of this Agreement shall be binding upon the parties hereto and their successors and assigns. (15) INDEMNIFICATIONRESPONSIBILITY: (A) The Consultant agrees to save harmless the Sponsor, MoDOT, and the FAA from all liability, losses, damages, and judgments for bodily injury, including death and property damage to the extent due to the Consultant’s negligent acts, errors, or omissions in the services performed or to be performed under this Agreement, including those negligent acts, errors, or omissions of the Consultant’s employees, agents, and Subconsultants. (B) The Consultant shall be responsible for the direct damages incurred by the Sponsor as result of the negligent acts, errors! or omissions of the Consultant or anyone for whom the Consultant is legally responsible, and for any losses or costs to repair or remedy construction as a result of such negligent acts! errors or omissions; provided, however, the Consultant shall not be liable to the Sponsor for such losses, costs, repairs and/or remedies which constitute betterment of or an addition of value to the construction or the project. (C) Neither the Sponsor’s review, approval or acceptance of or payment for any services required under this Agreement, nor the termination of this Agreement prior to its completion, will be construed to operate as a waiver of any right under this Agreement or any cause of action arising out of the performance of this Agreement. This indemnification responsibility survives the completion of this Agreement, as well as the construction of the project at some later date, and remains as long as the construction contractor may file or has pending a claim or lawsuit against the Sponsor on this project arising out of the Consultant’s services hereunder. :tr:. ç. 19 . Re 04/11/2018 EXHIBIT‘A’ Airport: Rot Ia NatIonal MoDOT Project No,: I9-056A-2 (16) INSURANCE: (A) The Consultant shall maintain commercial general liability, automobile liability,and worker’s compensation and employer’s liabilityinsurance in full force and effect to protect the Consultant from claims under Worker’s Compensation Acts, claims for damages for personal injury or death, and for damages to property from the negligent acts, errors, or omissions of the Consultant and its employees, agents, and Subconsultants in the performance of the services covered by this Agreement, including, without limitation, risks insured against in commercial general liabilitypolicies. (B) The Consultant shall also maintain professional liabilityinsurance to protect the Consultant against the negligent acts, errors, or omissions of the Consultant and those for whom it is legally responsible, arising out of the performance of professional services under this Agreement. (C) The Consultant’s insurance coverages shall be for not less than the following limits of liability: 1. Commercial General Liability: $500,000.00 per person up to $3,000,000.00 per occurrence; 2. Automobile Liability: $500,000.00 per person up to $3,000,000.00 per occurrence: 3. Worker’s Compensation in accordance with the statutory limits; and Employer’s Liability: $1,000,000.00; and 4. Professional (“Errors and Omissions”) Liability: $1,000,000.00, each claim and in the annual aggregate. (D) In lieu of the minimum coverage stated in Subsections (16)(C)(1) and (C)(2) above, the Consultant may obtain insurance at all times in an amount equal to the Sponsor’s sovereign immunity caps as stated in section 537.600 RSMo and subsequently adjusted by the Missouri Department of Insurance. Ifthe statutory limitof liability for a type of liability specified in this section is repealed or does not exist, the Consultant shall obtain insurance with the minimum coverage stated in Subsections (16)(C)(1) and (C)(2) above. (E) The Consultant shall, upon request at any time, provide the Sponsor with certificates of insurance evidencing the Consultant’s commercial general or professional liability(“Errors and Omissions”) policies and evidencing that they and all other required insurance is in effect, as to the services under this Agreement. (F) Any insurance policy required as specified in Section (16) shall be written by a company which is incorporated in the United States of America or is based in the United States of America. Each insurance policy must be issued by a company authorized to issue such insurance in the State of Missouri. . . ii’. 20 Rev 04/11/2018 EXHIBIT ‘A’ Airport: Rolla National MoDOT Project No,: I9-056A-2 (17) CONSTRUCTION PHASE OF THE PROJECT: (A) This Agreement does not include construction phase services. Review of shop drawings and other construction phase services can be added by Supplemental Agreement after design has been completed and the construction contract period has been determined. (B) Because the Consultant has no control over the cost of labor, materials, equipment, or services furnished by others, or over the construction contractor(s)’ methods of determining prices, or over competitive bidding or market conditions, any of the Consultant’s opinions of probable project costs and/or construction cost, if provided for herein, are to be made on the basis of the Consultant’s experience and qualifications and represent the Consultant’s best judgment as an experienced and qualified design professional, familiar with the construction industry, but the Consultant cannot and does not guarantee that proposals, bids, or actual total project costs and/or construction costs will not vary from opinions of probable costs prepared by the Consultant. (C) The Consultant shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the construction work, since these are solely the construction contractor(s)’ responsibility under the construction contract(s). The Consultant shall not be responsible for the construction contractor(s)’ schedules or failure to carry out the construction work in accordance with the construction contract(s). The Consultant shall not have control over or charge of acts of omissions of the construction contractor(s), or any of its or their subcontractors, agents, or employees, or of any other persons performing portions of the construction work. (18) NONDISCRIMINATIONASSURANCE: During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the “Consultant”) agrees as follows: (A) Compliance With Regulations: The Consultant will comply with the “Title VI List of Pertinent Nondiscrimination Acts and Authorities”, as they may be amended from time to time, which are herein incorporated by reference and made a part of this Agreement. In addition, the Consultant shall comply with all state statutes related to nondiscrimination. (B) Nondiscrimination: The Consultant, with regard to the work performed by it during the Agreement, willnot discriminate on the grounds of race, color, or national origin in the selection and retention of Subconsultants, including procurements of materials and leases of equipment. The Consultant will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. rr. € 21 Rev 04/11/2018 EXHIBIT“A Airport: Rol Ia National MoDOT Project No.: I (C) Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential Subconsultant or supplier willbe notified by the Consultant of the Consultant’s obligations under this Agreement and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin. (D) Information and Reports: The Consultant willprovide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and willpermit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor, MoDOTor the FAAto be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of the Consultant is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant willso certify to the Sponsor, MoDOT or the FAA, as appropriate, and willset forth what efforts it has made to obtain the information. (E) Sanctions for Noncompliance: In the event of a Consultant’s noncompliance with the nondiscrimination provisions of this Agreement, the Sponsor will impose such contract sanctions as it, MoDOT, or the FAA may determine to be appropriate, including, but not limited to: 1. Withholding payments to the Consultant under this Agreement until the Consultant complies; and/or 2. Cancelling, terminating, or suspending this Agreement, in whole or in part. (F) Incorporation of Provisions: The Consultant will include these nondiscrimination provisions in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant willtake action with respect to any subcontract or procurement as the Sponsor, MoDOTor the FAAmay direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, that if the Consultant becomes involved in, or is threatened with litigation by a Subconsultant or supplier because of such direction, the Consultant may request the Sponsor or the United States to enter into such litigation to protect the interests of the Sponsor or United States. (H) Title VI List of Pertinent Nondiscrimination Acts and Authorities: During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the “Consultant”) agrees to comply with the followingnondiscrimination statutes and authorities, including, but not limited to: 1. Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); 22 Rev 04/I I’2018 EXHIBIT“A” Airport: Rolía Nat ionaI MoDOT Project No.: I9-056A-2 2. 49 CFR Part 21 (Non-Discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VIof the CivilRights Act of 1964); 3. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); 4. Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 etseg.), as amended (prohibits discrimination on the basis of disability); and 49 CFR Part 27; 5. The Age Discrimination Act of 1975, as amended (42 USC § 6101 etseq.) (prohibits discrimination on the basis of age); 6. Airport and Airway Improvement Act of 1982 (49 USC § 471, Section 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); 7. The Civil Rights Restoration Act of 1987 (PL 100-209) (Broadened the scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); 8. Titles land Ill of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 USC § 12131-12189) as implemented by U.S. Department of Transportation regulations at 49 CFR Parts 37 and 38; 9. The FAA’s nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); 10. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and abtivities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; 11. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To 23 Rev 04/I 1/2018 EXHIBITA” Airport: Rn a Nat nia I NIoDOT Project No,: I‘i-056A-2 ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); and 12. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 usc § 1681 etseq.). (19) APPROVAL: This Agreement is made and entered into subject to the approval of MoDOT. (20) AVIATIONFEDERAL AND STATE CLAUSES: (A) Civil Rights — 49 USC § 47123: The consultant agrees to comply with pertinent statutes, Executive Orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision binds the Consultant and any subconsultants from the solicitation period through the completion of the Agreement. This provision is in addition to that required of Title VI of the Civil Rights Act of 1964. (B) Trade Restriction Certification —49 U.S.C. § 50104,49 CFR Part 30: 1. By execution of this Agreement, the consultant certifies that with respect to this Agreement, the Consultant: A. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR); B. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and C. has not entered into any subcontract for any product to be used on the project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR. 2. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001. 3. The Consultant must provide immediate written notice to the Sponsor if the Consultant learns that its certification or that of a subconsultant was erroneous when submitted or has become erroneous by reason of changed 24 Rev 04/11/2018 EXHIBITW Airport: RoIJaNational MoDOT Project No.: I9-056A-2 circumstances. The Consultant must require subconsultants provide immediate written notice to the Consultant if at any time it learns that its certification was erroneous by reason of changed circumstances. 4. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a Consultant or subconsultant: A, who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or B. whose subconsultants are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or C. who incorporates in the public works project any product of a foreign country on such USTR list. 5. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a Consultant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 6. The Consultant agrees that it willincorporate this provision for certification without modification in all lower tier subcontracts. The Consultant may rely on the certification of a prospective subconsultant that it is not a firmfrom a foreign country included on the listof countries that discriminate against U.S. firms as published by USTR, unless the Consultant has knowledge that the certification is erroneous. 7. This certification is a material representation of fact upon which reliance was placed when entering into this Agreement. Ifit is later determined that the Consultant or subconsultant knowingly rendered an erroneous certification, MoDOT or the FAA may direct through the Sponsor cancellation of the Agreement for default at no cost to the Sponsor, MoDOT or the FAA. (C) Eligible Employees - Executive Order 07-13: 1. The Consultant shall comply with all the provisions of Executive Order 07-13, issued by the Honorable Matt Blunt, Governor of Missouri, on the sixth (6th) day of March, 2007. This Executive Order, which promulgates the State of Missouri’s position to not tolerate persons who contract with the state engaging in or supporting illegal activities of employing individuals who are not eligible to work in the United States, is incorporated herein by reference and made a part of this Agreement. By signing this Agreement, the Consultant hereby certifies that any employee of the Consultant assigned to perform services under this Agreement is eligible and authorized to work in the United States in compliance with federal law. In the event the Consultant fails to comply with the provisions of Executive Order 07-13, or in the event the Sponsor 25 Rez 04/I 1/1018 EXHIBtT‘W Airport: [<‘Ilt National MoDOT Projeci No has reasonable cause to believe that the Consultant has knowingly employed individuals who are not eligible to work in the United States in violation of federal law, the Sponsor reserves the right to impose such contract sanctions as it may determine to be appropriate, including but not limited to contract cancellation, termination or suspension in whole or in part or both. 2. The Consultant shall include the above-provision concerning said Executive Order within every subcontract. The Consultant shall take such action with respect to any subcontract as the Sponsor may direct as a means of enforcing such provisions, including sanctions for noncompliance. (D) Texting While Driving — Executive Order 13513, DOT Order 3902.10: 1. In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving” (10/1/2009) and DOT Order 3902.10 “Text Messaging While Driving” (12/30/2009), FAA encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or sub-grant. 2. In support of this initiative, the Sponsor encourages the Consultant to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Consultant must include the substance of this clause in all sub-tier contracts exceeding Three Thousand Five Hundred Dollars ($3,500) and involve driving a motor vehicle in performance of work activities associated with the project. (E) Veteran’s Preference — 49 USC § 47112(c): In the employment of labor (except in executive, administrative, and supervisory positions), the Consultant and all subconsultants must give preference to covered veterans as defined within Title 49 U.S.C. § 47112, Covered veterans include Vietnam era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by 15 U.S.C. § 632) owned and controlled by disabled veterans. This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates. (F) Federal Fair Labor Standards Act (Federal Minimum Wage) — 29 USC § 201, et seq.: All contracts and subcontracts that result from this Agreement incorporate by reference the provisions of 29 CFR Part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers. The Consultant has full responsibility to monitor compliance to the above-referenced statute and regulation. The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor — Wage and Hour Division. (G) Occupational Safety and Health Act of 1970—20 CFR Part 1910: All contracts and subcontracts that result from this Agreement incorporate by reference the 26 Rev 04/0/2018 EXHIBIT‘A” Airport: Rolía National MoDOT Project No.: I9-O56A-2 requirements of 29 CFR Part 1910 with the same force and effect as ifgiven in fulltext. The Consultant must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Consultant retains full responsibility to monitor its compliance and its subconsultants’ compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). The Consultant must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor — Occupational Safety and Health Administration. (H) Energy Conservation Requirements —2 CFR 200, Appendix 11(H): The Consultant and any subconsultants agree to comply with mandatory standards and policies relating to energy efficiency as contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201 et seq.). (I) Debarment and Suspension (Non-Procurement) — 2 CFR Part 180 (Subpart C), 2 CFR Part 1200. DOT Order 4200.5 DOT Suspension & Debarment Procedures & Ineligibility: 1. By executing this Agreement, the Consultant certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this Agreement. 2. The Consultant, by administering each lower tier subconsultant agreement that exceeds $25,000 as a “covered transaction”, must verify each lower tier Subconsultant participant of a “covered transaction” under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The Consultant willaccomplish this by: A. Checking the System for Award Management at website: https://www.sam.gov. B. Collecting a certification statement similar to the statement in Subsection (20)(l)1. C. Inserting a clause or condition in the covered transaction with the lower tier Subcontractor. 3. If the Sponsor, MoDOT or the FAA later determines that a lower tier participant failed to disclose to a higher tier that it was excluded or disqualified at the time it entered the covered transaction, the Sponsor, MoDOT or the FAA may pursue any available remedy, including suspension or debarment of the non-compliant participant. (J) Lobbying and Influencing Federal Employees —31 U.S.C. 1352. 2 CFR § 200, Appendix 11(J),49 CFR Part 20, Appendix A: 27 Rev 04ilIi2018 EXHIBIT“A” Airport: Rol a i1ioII MoDOT Project No.: I9-056A-2 1. The Consultant certifies by execution of this Agreement, to the best of its knowledge and belief, that: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or willbe paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Consultant shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,’ in accordance with its instructions. C. The Consultant shall require that the language of this Subsection (20)(F) be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. 2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisitive for making or entering into this transaction imposed by Section 1352, Title 31, United States Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than Ten Thousand Dollars ($10,000) and not more than One Hundred Thousand Dollars ($100,000) for each such failure. (K) Contract Workhours and Safety Standards Act Requirements—2 CFR § 200 Appendix 11(E)): 1. Overtime Requirements: No contractor or subcontractor contracting for any part of the Agreement work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 2. Violation; Liabilityfor Unpaid Wages; Liquidated Damages: In the event of any violation of the clause set forth in Subsection (20)(K)1. above, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the Sponsor 28 Rev 04/11,2018 EXHIBIT ‘A’ Airport: Ro Ia National rvIoDOT Project No.: IQ-056A-2 and/or the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in Subsection (20)(K)1. above, in the sum of Ten Dollars ($10) for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in Subsection (20)(K)1 above. 3. Withholding for Unpaid Wages and Liquidated Damages: The FAA, MoDOT or the Sponsor shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from any monies payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other Federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilitiesof such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in Subsection (20)(K)2. above. 4. Subcontractors: The contractor or subcontractor shall insert in any subcontracts the clauses set forth in this Subsection (20) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in this Subsection (20). (L) Breach of Contract Terms Sanctions - 2 CFR §200 Appendix 11(A): Any violation or breach of the terms of this Agreement on the part of the Consultant or any Subconsultant may result in the suspension or termination of this Agreement or such other action that may be necessary to enforce the rights of the parties of this Agreement. The Sponsor will provide the Consultant written notice that describes the nature of the breach and corrective actions the Consultant must undertake in order to avoid termination of this Agreement. The Sponsor reserves the right to withhold payments to the Consultant until such time the Consultant corrects the breach or the Sponsor elects to terminate this Agreement. The Sponsor’s notice will identify a specific date by which the Consultant must correct the breach, The Sponsor may proceed with termination of this Agreement if the Consultant fails to correct the breach by deadline indicated in the Sponsor’s notice. The duties and obligations imposed by the Agreement and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law, (M) Clean Air and Water Pollution Control —2 CFR 200 § 200, Appendix jjjj: The Consultant agrees: 1. To comply with all applicable standards, orders, and regulations issued pursuant to the Clean AirAct (42 U.S.C. § 740-7671q) and the Federal Water Pollution Control Act, as amended (33 U.S.C. § 1251-1387); and r r.s. 29 Rev 04/I 1/2018 EXHIBIT‘A’ Airport: Rolla NatlonHi MoDOT Project No : I‘)-056A_2 2. To report any violation to the Sponsor immediately upon discovery. The Sponsor assumes responsibility for notifyingthe Environmental Protection Agency and the FAA. (N) Right to Inventions - 2 CFR 200 Appendix 11(F),37 CFR 401: Contracts or agreements that include the performance of experimental, developmental, or research work must provide for the rights of the Federal Government and the Sponsor in any resulting invention as established by 37 CFR Part 401, Rights to Inventions Made by Non-Profit Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative Agreements. This Agreement incorporates by reference the patent and inventions rights as specified within 37 CFR § 401.14. The Consultant must include this requirement in all sub-tier contracts involving experimental, developmental or research work. (0) Certification of Consultant Regarding Tax Delinquency and Felony Convictions: The Consultant certifies that it is not a corporation that: 1. Has any unpaid Federal tax liabilitythat has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability: or 2. Was convicted of a criminal violation under any Federal law within the preceding twenty-four (24) months. (21) ACTIONS: No action may be brought by either party hereto concerning any matter, thing, or dispute arising out of or relating to the terms, performance, non- performance, or otherwise of this Agreement except in the Circuit Court of Phelps County, Missouri. The parties agree that this Agreement is entered into at Rolla, Missouri and substantial elements of its performance willtake place or be delivered at Rolla, Missouri, by reason of which the Consultant consents to venue of any action against it in Phelps County, Missouri. The Consultant shall cause this provision to be incorporated into all of its agreements with, and to be binding upon, all Subconsultants of the Consultant in the performance of this Agreement. (22) AUDIT OF RECORDS: For purpose of an audit, the Consultant shall maintain all those records relating to direct costs and expenses incurred under this Agreement, including but not limited to invoices, payrolls, bills, receipts, etc. These records must be available at all reasonable times to the Sponsor, MoDOT, the FAA, and the Comptroller General of the United States or their designees and representatives, at the Consultant’s offices, at no charge, during the Agreement period and any extension thereof, and for the three (3) year period following the date of final payment made under this Agreement. If the Sponsor has notice of a potential claim against the Consultant and/or the Sponsor based on the Consultant’s services under this Agreement, the Consultant, upon written request of the Sponsor, shall retain and preserve its records until the Sponsor has advised the Consultant in writing that the disputed claim is resolved.rr.n. 30 Rev 04/I I/201S EXHIBITR’ Airport: Rolla Naliorial MoDOT ProjectNo.: I9-056A-2 (23) NOTICETO THE PARTIES: Allnotices or communications required by this Agreement shall be made in writing and shall be effective upon receipt by the Sponsor or the Consultant at their respective addresses of record. Letters or other documents which are prepared in 8.5 x 11 inch format may be delivered by telefax, provided that an original is received at the same address as that to which that telefax message was sent, within three (3) business days of the telefax transmission. Either party may change its address of record by written notice to the other party. (A) Notice to the Sponsor: Notices to the Sponsor shall be addressed and delivered to the following Sponsor’s representative, who is hereby designated by the Sponsor as its primary authorized representative for administration, interpretation, review, and enforcement of this Agreement and the services of the Consultant hereunder: NAMEAND TITLEOF SPONSOR’S REPRESENTATIVE Mr.John Butz, CityAdministrator SPONSOR’S NAME City of Rolla 901 North Elm Street SPONSORS ADDRESS Rolla, MO 65401 PHONE 1-573.426.7948 FM E-MAILADDRESS jbutz©rollacity.org The Sponsor reserves the right to substitute another person for the individual named at any time, and to designate one or more other representatives to have authority to act upon its behalf generally or in limited capacities, as the Sponsor may now or hereafter deem appropriate. Such substitution or designations shall be made by the Sponsor in a written notice to the Consultant. (B) Notice to the Consultant: Notices to Consultant shall be addressed and delivered to Consultant’s representative, as follows: 31 Rev 04/I 1/2018 EXHIBIT A• Airport: Ruin Natinal MoDOT Project No.: I-O56A-2 NAMEANDTITLE OF CONSULTANT’SREPRESENTATIVEJoseph Pestka, Sr. Program Manager/Office Manager CONSULTANTS NAME Jviation, Inc. 931 Wildwood Drive, Suite 101 CONSULTANTS ADDRESS Jefferson City, MO 65109 PHONE 1-573-636-3200 FAJ( 1-573-636-3201 E-MAILADDRESS [email protected] The Consultant reserves the right to substitute another person for the individual named at any time, and to designate one or more other representatives to have authority to act upon its behalf generally or in limited capacities, as the Consultant may now or hereafter deem appropriate. Such substitutions or designations shall be made by the Consultant’s president or chief executive officer in a written notice to the Sponsor. (24) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. The Consultant shall comply with all local, state, and federal laws and regulations which govern the performance of this Agreement. (25) CONFIDENTIALITY: The Consultant agrees that the Consultant’s services under this Agreement are a confidential matter between the Consultant and the Sponsor. The Consultant shall not disclose any aspect of the Consultant’s services under this Agreement to any other person, corporation, governmental entity, or news media, excepting only to Consultant’s lawyers, accountants, insurers, and such employees, Subconsultants, and agents as may be necessary to allow them to perform services for the Consultant in the furtherance of this Agreement, without the prior approval of the Sponsor; provided, however, that any confidentiality and non-disclosure requirements set out herein shall not apply to any of the Consultant’s services or to any information which (1) is already in the public domain or is already in the Consultant’s possession at the time the Consultant performs the services or comes into possession of the information; (2) is received from a third party without any confidentiality obligations; or (3) is required to be disclosed by governmental or judicial order. Any disclosure pursuant to a request to the Sponsor under Chapter 610, RSMo. shall not constitute a breach of this Agreement. The content and extent of any authorized disclosure shall be coordinated fullywith and under the direction of the Sponsor, in advance. (26) SOLE BENEFICIARY: This Agreement is made for the sole benefit of the parties hereto and nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the Sponsor and the Consultant. (27) SEVERABILITYAND SURVIVAL: (A) Any provision or part of this Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the Sponsor and the Consultant. 32 Rev 04/I I1201S EXHIBIT‘A’ Airport: Rolla National MoDOT Project No.: I9-056A-2 (B) Allexpress representations, indemnifications, or limitations of liability made or given in this Agreement will survive the completion of all services by the Consultant under this Agreement or the termination of this Agreement for any reason. (28) PAYMENT BOND: In the event that any subconsultants are used to supply at least fifty thousand dollars ($50,000) worth of materials and/or labor not within the scope of environmental assessment services or licensed professional services as defined by chapter 327, RSMo, the Consultant shall require any such subconsultants to provide laborers and materialmen with adequate bond security. Payment bonds shall be executed by any such subconsultants with the subconsultant as principal and a surety company authorized to do business in the State of Missouri as surety, and any agent executing the same on behalf of a subconsultant or surety company must attach a current Power of Attorney setting forth sufficient execution authority. Said payment bonds must be acceptable to the Sponsor to cover all materials used, all labor performed, and all insurance premiums necessary to comply with Section 107.170, RSMo, and must be provided to the Sponsor prior to the performance of such subconsultant services under this Agreement. (29) AMENDMENTS: Any change in this Agreement, whether by modification or supplementation, must be accomplished by a formal contract amendment signed and approved by the duly authorized representative of the Sponsor and the Consultant. (30) ATTACHMENTS: The following Exhibits and other documents are attached to and made a part of this Agreement: (A) Exhibit I: Project Description. (B) Exhibit II: Scope of Services. (C) Exhibit IIA: Current FAAAdvisory Circulars, Standards, Guidance and MoDOT Standards (D) Exhibit Ill: Services Provided by the Sponsor. (E) Exhibit IV: Derivation of Consultant Project Costs. (F) Exhibit V: Engineering Basic and Special Services - Cost Breakdown. (G) Exhibit VI: Performance Schedule 33 Rev 04)0/2018 ______ EXHIBIT“A’ Airport: RollaNational MoDOT Project No.: I9-056A-2 IN WITNESS WHEREOF, the parties hereto have entered into this Agreement, executed by their respective proper officials, on the date last written below. Executed by the Consultant the / ‘ day of 2019 Executed by the Sponsor the day of 20 Consultant: Sponsor: Jviation,Inc. Cityof Rolla,Missouri By: By: Signature Signature — I Title: OfficeManager Title: Mayor ATTEST: ATTEST: By: By: Itu re Signature Title: Project Coordinator Title: 34 Rev. 04/I 1/2018 EXHIBIT A Airport: Rilla iNational MoDOT Project No.: I9-056A-2 EXHIBITI PROJECT DESCRIPTION 1 Rehabilitation of Runway 4/22 including milling,major and minor crack repairs and asphalt paving. Ic. ExhibitIl-I 37. Roth1NationalAirport EXHIBIT“A” Project No I9-056A- I Runway4/22 Rehabibration May 1,2019 EXHIBITII SCOPE OF WORK FOR ROLLA NATIONAL AIRPORT Vichy, Missouri Project No. 19-056A-1 Runway 4/22 Rehabilitation This project will consul of preparing Construction Plans, Contract Documents, Techrncal Specifications, and Engineer’s Design Report ior the Runway 4/22 Rehabilitation project. For the purpose of this scope, the Rolla National Airport is indicated as “Sponsor” and Jviauon, Inc. is indicated as ‘Engineer” This scope of work is for the design sen’ices provided by tile Engineer for die Sponsor. The estimated construction cost of this project is approxnnately Si 800,000 See Exhibit No 1 below for the project location EXHIBIT NO. 1 DESCRIPTION ilais pruiect will consist of the tehabihtation of Runway 4/22 and include mifing, major and minor crack repairs -andasphalt paving. This pro’ect will also include a Runway 4i’22 safen’ area (RSA) determination to verift the current RSA meets the current FAA standards. If it is determined that grading !n the RSA to meet current FAA standards is required, grading will also be a main component of this protect. The proposed geciteclanacalinvestigation will include the geological reconnaissance, suhsurface explrararrcn and pavertaeor analysis for use tn the evaluation of the appropriate level of runway rehabilitation Storni\vater inftastructure will not be evaluned as patt of this project since the main purpose of this project is to rehabilitate the pavement of Runway 4/22 If RSA grading becomes required, grading tvtll surface flow to existing drainage uifrasrnicture. Approxiiiiatcly 43 acres will [iced to be topographically surveyed to determine the existing grades arid infrastructure located within the project area. The existing RSA for Runway 4/22 is 151)feet wide and extends 300 feet beyond the runway end Since any grading for the RSA wdl have to tie into existing grades, the survey area will be 300 feet wide, centered on the runway centerline and extend 325-feet past each runway end for a total length of 6,130 feet long Page1 of 12 REV 2010.01 Roiia National Airport EXHIBIT ‘A Pro1cciNo l9-056A-l Runway4/22 Rehabilararion January 28, 2019 Obstacles vill be surveyed and evaluated off all four runway ends as a part of this project. The surveyor will utilize aerial survey equipment to produce a dense point cloud of the areas under the RPZs. The point cloud will be analyzed to identify penetrations to the Part 77 approach and departure surfaces. The engineering fees for this project will be broken into two parts, Part A-Basic Services; I) Preliminary Design Phase, 2) Design Phase, 3) Bidding Phase and Reimbursable Costs during Design and Bidding, and Part B-Special Services; 4)Survey Phase, and Reimbursable Costs during Sun’ey. Additional design services that will be completed by sub-consultants to the Engineer, including the proposed geotechnical investigation, will be included in Part B-Special Services. Parts A and B and the four phases are described in more detail below. PART A - BASIC SERVICES will consist of the preliminary design phase, design phase and bidding phase, all invoiced on a Lump Sum Basis except for the survey phase and reimbursable costs which wiil be invoiced on a not-to-exceed basis. .10 Preli.rninary Desien Phase 1.1Coordinate and Attend Meetings with the Sponsor and MoDOT. Meetings with the Sponsor and the MoDOT will take place to determine critical dates, establish the proposed design schedule, AlP development schedule and scope meeting schedule, and determine the feasibilityof the proposed project and to establish the need for topographical surveying and pavement investigarion/georechnical testing. Various meetings during the design phase will also be conducted to review the progress of the design and discuss construction details, ptoposed time frame of the construction, and special requirements of the project. It is anticipated that there will be a minimum of three meetings with the Sponsor and/or MoDOT throughout the course of the project. 1.2 Prepare Project Scope of Work and Contract, This task incltides esrabhslung the scope of work through meetings with the Sponsor and MoDOT. This also includes drafting the contract for the work to be completed by the Engineer for the Sponsor. 1.3 Provide Project Coordination. ‘the Engineer provides project management and coordination services to ensure the completion of the design. These duties include items such as: + The Engineer will utilize the project budget to determine the appropriate staffing required to complete the design. + The Engineer will analyze the budget hi-monthly to ensure budget and staffing are on track to meet design schedules within budget. + Providing project instructions to staff to complete the design. + Prepare and submit monthly invoicing. The Engineer will conduct the following tasks: + Provide the Sponsor with a monthly Project Status Report (PSR), in writing, reporting on Engineer’s progress and any problems in performing the work of which the Engineer becomes aware. The PSR shall include an update of the project schedule as described in this section, when schedule changes are expected. + The Engineer shall submit for acceptance and maintain, a design schedule derailing the Engineer’s scheduled performance of the work. + The Engineer shall create and maintain a Quality Control Checklist (QCC) for the project. The QCC shall include personnel, project milestone checking and peer review procedures at each phase of the project. 1.4 Review Existing Documents. The Engineer will gather and review existing available documentation that might be relevant to this project including but not limited to; record drawings (as-builts), design reports, final Page2ofi2 REV 20i9.OirP.se Roth National Airport EXHIBIT“A” I’rw’jecN’’ i9-OSSA-1 R as 4/22 Rehabilitation January25,20i9 reports, utility reports/maps, and previous surveys. The Engineer may use relevant information from this review to coordinate design and survey for the project. 1.5Coordinate Topographical Survey. This task includes preparing the requirements, establishing the limits of the work area, and scheduling time for the survey to be completed. Design sun’ey will be performed in- house under Item 4.1. The Project Manager is expected to visit the site for coordination with the Sponsor and Surveyors, and answer any questions the Surveyor may have During design, the need may arise to verify other existing sun-es’ information or to extend the limits of the existing aurvey. 1.6 Coordinate Geoteclinical Investigation. This task includes preparing the requrreineilts for soils testing, limits of work, and scheduling a time for testing to be completed Negotiating with rite geotechnical engineering firm for a cost to perform the work, and for providing the on-sire Project Engineer during geotechnical investigation, is also mcluded in this item. 1.7 Prepare Grant Application. This task consists of preparing tIle grant application. The application will be submitted during the initial portion of the proect. Preparation of the application will include the following: + Pteoare MoDOT Aviation Funding Apphcar:on form + lurcparc Project Funding Summary + Prepare Program Narrative, discussing the Purpose and Need of the work and the Method of Accomp hslime nr + ProjectSketch(ll”x17”) + Prepare Preliminary Cost Estimate + Include the existing Exh:bir “A” Property Map + Environmental Checklist (CA’fEX See Item 1.8 below) + Prcpare the Sponsors Certifications + Attach the current Grant Assurances The Engineer will submit the grant apphcation to the Sponsor for approval and signatures. After obta;nmngthe necessary signatures, the Sponsor will forward a copy of the signed application to MoDOT for further processing. 1.8 Prepare Environmental Checklist. MoDOl determined that “it is ikeiv that this project v’.ll require an Lmndocuniented Categorical Exclusion (C:\TEX), initiated h an environmental cearance letter” Thus, a CATEX should apply to the proposed oroject according to FAA orders 1050.IF and 5050-lB. An environmental clearance letter requesting a CATEX will be prepared and submitted to MoDOT, with a copy to the Sponsor. Coordination beyond a documented CATEX is outside of this scope of work. TO TASK I DELIVERABLES: TO SPONSOR MoDOT I I Prepare pro1ect checklist, agenda, meeting minutes from Pre-Design / Meeting 1.2 Prepare Project Scope of \‘(‘orkand blank man-hour spreadsheet to V use for_1FF,_Draft Contract_by_the_Engineer_forthe_Sponsor 1.3 Prepare design schedule, monthly invoice, monthly PSR / 1.5 Coordinate on airport survey schedule 1.6 Coordinate on airport georechnical investigation schedule 1.7 Prepare Grant Application 1,8 Prepare Environmental Checklist V V l’agc3ofI2 RFA20100i 3r P.,Io. itnila National Arport EXHIBIT“A’ l’rr,jcccNo l9056A- I Runway 4/22 Rehabibiasun anuarv 28. 2019 2.0 Design Phase 2.1 Analyze Topographic Survey Data. This work includes analyzing the topngraohicai suneving data and preparing the data lot use vnh computer modeling. Included are the following separate tasks: + Input rawsurvey data into Autul)esk Civil 3D in order to sort data into the Engineer’s standard layers for efficient analysis. + \‘crify surveyor horizontal and vertical control. + Verify survey data from as-built conditions. + Sort all data points by layers and descriptions for computer modeling. + Prepare Triangulated Integrated Network CIIN - surface model) of existing ground contours, pavement edges, roadways, electrical equipment, drainage features, buildings, fences and other rmscclianeous entities. + Generate three-dimensional contour model from TIN. + Prepare and process data lot spot elevations, grading and/or paving cross sections TIns work viil also include the Runway 4/22 Safety Area Determination (RSAD) and supporting documentation, as required by l*/L4 Order5200.8, R,,na..t SafeArea I°ro,gram,and FAA Order 5200.9, Hnaniva/ Feaszbehyand E:quiva/enyofRunwajSaft Area Impivvernentsand En2,neen’dMa/ma/i Arre.c/e.v4Sj.c/etnc.Procedures identified In the Of/iceof Aiportc (APP) Standa,’d O/ieralne,gP,vpdure (SOP) No. 8.00 will also be followed as appropriate Included are the following separate tasks: + Conduct RSA Inventory + RSA Evaluation for Compliance + If non-compliant, perform Improvement Practicality Assessment and possible Safety Eiiliancenient Review + Compile RSAD for Runway 4/22 2.2 Analyze Geotechnical Investigation Data. This task includes analyzing the geotechnical investigation, consisting of the following + Review Georechntcal Engineer recommendations. + Determine on-site sources and quantities of suitable material for embankment. + Determine appropriate data for benching design. + Determine appropriate data for the pavement design foim(s). + lnpt:t data for computer modeling with topographical survey data. + Prepare soil information for incorporation on the construction plans + Coordinate with Structural Engineer on geotecluuca! findings 2.3 Prepare Pavenieni Design. After receiving the geotechnical rnvesugauon darn, the Engineer will analyze the data, and prepare a pavement section using current FAA design software (FAARFIELD). In addition to determining the pavement section for the current and anticipated traffic, a PCN analysiswill also be performed to determine the runway PCN classification based on the expected traffic mix The Engineer will submit the FAARFIELD computet printouts with a narrative to the MoDOT. + Determine appropriate data for pavement design + Input data for computer modeling with topographical survey data. + Prcpare an exhibit showing the existing pavement and base course thickness. + Prepare pavement and sods information for incorporation on the construction drawings + Elevation of water table checked. + Airport f:leet mix. + Input data into FAARFIELD. I’agc 4 oFi2 REV 2019.01 RoulaNational Airport EXHIBIT A i’rujecl No 9-056k-I Runwav 4/22 Rehabilitation Januan’ 28, 2019 + Run Pavement Design Scenarios. + Analyze output from FAARFIELD. + Select preferred pavement section. + Comparepavement section to FAA AC 150/5320 - 6F. + Verify Frost Design. + Repair Area Requirements if needed. 2.4 Prepare Existing Utility Inventory. This task includes reviewing record drawings and consulting with the local utility companies to identify all utilities within the project site 2.5 Prepare Preliminary Contract Documents. This task will include preparing the preliminary Contract Documents including Contract Proposal, Bid Bond, Contractor Information Sheet, Subcontractor/Material Supplier list, Disadvantaged Business Utilization Commitment, DBE Participation Form, Certification of Non-Scgrcgatcd Facilities, Equal Employment Oppotruntty Report Statement, Buy America Certification, Buy America Waiver Request, Buy America Conformance Listing, Certification Statement Regarding Undocumented Individuals, Bid Proposal, Contract, Payment Bond, Performance Bond, Notice of Award, Notice to Proceed, Notice of Contractor’s Settlement, General Ptovisions, Operational Safety on Airports During Construction Advisory Cuctilar, and \\‘age Rates- The wage rates will be updated at the time of advertisement to reflect the most current wage rates for the project. Preparation will include establishing the location for the bid opening, dates for advertisement, and description of the work schedule. Also included in the Preliminary Contract Documents and covered in separate tasks below are the Consrniction Safety and Phasing Plan (CSPP), Technical Specifications, and Special Provisions. Preliminary Contract Documents will be prepared as early as possible during the design phase and submitted to the Sponsot for review. 2.6 Prepare Construction Safety and Phasing Plan (CSPP). This task involves meeting with the Sponsor to discuss the operations of the airport to help determine how the construction phasing of the project will affect these operations. From these meetings, a complete Construction Safety and Phasing Plan (CSPP) will be developed to ensure safety compliance when coordinating construction activities and auaport operations. lhe CSPP will be developed in accordance with the requirements of J’AA Adv/jo,;: Ce,ru/ar -4Q IW/5370-2G Operatthna/SaJe on /li,ports dthns Constnirteon.” A construction phasing plan that meets the requirements of the AC and operational needs of the airport willbe developed as parr of the CSPP and included in the Contract Documents for bidding. The CSPP will thoroughly discuss the operations of the airport and safety requirements during the project. This plan will also identify any nighttime work, continuous working times, or other unusual conditions that could affect the Contractor’s normal progress on the project. The draft 390 CSPP will be submitted at complete for revie’v and at 93° a complete for ADO review, and upon approval from the ADO, throtigh Oh/AAA for coordination. 2.7 Prepare Preliminary Plans. The following is a list of anticipated construction plans for the project. Additional plans may be added during the design phase if required: + Cover Sheet (I Sheet) —. Project title, project/grant numbers, funding agencies. + Index of Drawings, Summary of Approximate Quantities, and General Notes (I Sheet) — Lists all the drawings in the plan set, approximate quantities, general notes and legends where applicable. + Construction Layout Plan (I Sheet — Depicts the overall airport layout and schematically identifies key project elements including Contractor access, storage and staging areas. + Suwey Control l’lan (I Sheet) — Depicts survey control for the project. + Safety Plan (I Sheet) — Identifies the safety procedures for the project. + Geotechnical Investigation Plan (8 Sheets) — Identifies geotechnical data relevant to the project + Construction Phasing/Operations Plan (4 Sheets) — Identifies to the Contractor the phasing requirements and operating procedures for the project. + Demolition Plan (6 Sheets) — Depicts the demolition limits for the project. + Geometric layout Plan (6 Sheets) — Depicts the geometry for the project. Pages oF 12 REV 2019.01 VE RoIii NationalA rpnrr EXHIBIT ‘A t’rojeciNo I9-056A-1 Runway 4/22 Rehabilitation January 28, 2019 + Overall Grading and Drainage Plan (1 Sheet) — Depicts the overall grading and drainage for the prolect. + Grading and Drainage Plans (8 Sheets) — Depicts site gradmg for associated areas of the project. + Spot Elevation Plans (6 Sheets) — Depicts the spot elevations for the project including RSA, if applicable. + Pavement Plan and Profile (6 Sheets) — Depicts the left, center, and right profiles fot the project pavement. + Extended Safety Area Plan and Profile (2 Sheets) — Depicts the left, center, and tight profiles of the extended safety area. + Typical Sections (4 Sheets) — Depicts the typical sections for the grading and extended safety area, and crack repair plan view for the project. + Pavement Crack Repair Plan (4 Sheets) — Depicts the layout of various crack repairs. + Pavement Repai.rDetails (I Sheer) — Depicts the pavement repair types for the project. + Pavement Markings and Detail Sheets (7 Sheets) — Depicts the locations and markings for the project. + Seeding and Erosion Control Plan (2 Sheets) — Depicts the layout of various secding and crosion control measures. + Seeding and Erosion Control Details (1 Sheets) — Depicts the details for all seeding and erosion control ineasures. PLAN SET TOTALING 71 SHEETS 2.8 Prepare Preliminary Technical Specifications. This task includes assembling the technical specifications necessar for the intended work. Standard FAA specifications will be uiihzed where possible; wirh the guidance from the current edition of the 1L4 Idvisotycir-uIar /50/5370-/OH, Standard S,tecficationi Jbr (onstnaiion oJAhporis. . \dditiona] specifications willbe prepared to address work items for materials that are not covered by the standard FAA specifications. The standard specifications to be utilized will include, but not be limited to, the following: + Item C-lOO Contractor Quality Control Program (CQCP) + Item C-102 Temporary Air and \\‘ater Pollution, Soil Erosion, and Siltation Control (IF RSr\ Gtading is required) + Item C-los Mobihzation + Item C- 110 Method of Estimating Percentage of Material Within Specification Limits (PWL) + Item P- lOl Preparation/Removal of Existing Pavements + Item P-151 Cleating and Grubbing (IF RSA Grading is required) + Item P-l52 Excavation and Embankment (IF RSA Grading is required) + Item P-209 Crushed Aggregate Base Course + Item P-401 Asphalt Mix Pavement + Item P-603 Emulsified Asphalt Tack Coat + Item P-608 Emulsified Asphalt Seal Coar - + Item P-620 Runway and Taxiwav Painting + Item T-901 Seeding (IF RSA Grading is required) The added specifications may include, hut not he lunited to, the following items: + Item P-310 Geosynthetic Fabrics + Item P-3I3 Structural Geogtid 2.9 Prepare Preliminary Special Provisions. This task includes preparing the preluninary Special Provisions to addtess, or expound on, conditions that require additional clarification. They will include, but are not limited to Haul Roads, Airport Security, Radio Communications, Work Schedule, Contractor’s Quality Control Pagc 6 of 12 REV -r2019.Oi pqg. Rita National Airport EXHIBIT“A” Project No. i9.t}56A-I Runway 4/22 Rchabilannon january 28, 2019 Program, Sequencing of the Work, Closure of Air Operations Areas, Accident Prevention, Underground Cables/l.’tdities, Insurance, Indemnification, Sales and Use Taxes, Permits and Compliance with Laws, Executed Contracts, Subletting or Assigning of Contracts, Qualification of Disadvantaged Business Enterprises, Liquidated Damages, Acceptance Testing, Grade Control and Surface Tolerance, Construction Management Plan, Instruction Manuals. 2.10 Compile/Submit Permits. Special use permits that can be identified during the design phase of the project will also be identified in the Special Provisions of the Contract Documents for the Contractor’s benefit. The Contractor ‘viii be responsible for any special use permits including any surface discharge requirements, including the stormwarer management construction plan permit (SWMP). 2.11 Compile/Submit FAA Form 7460. This task includes preparing and submitting the required FAA Form 7460 on the Sponsor’s behalf. The anticipated use of equipment during construction will require an FAA Form 7460 to be sent tn the l”AA a mnurnum of 45 days prior to the start of construction for approval The Engineer will prepare exhibits to illustrate the haul routes, staging area, batch plants, project hinirs, cranes and equipment areas. 2.12 Calculate Estimated Quantities. This task includes calculating all necessary quantities for the various work items. Quantities will be consistent with the specifications and acceptable quantity calculation practices. 2.13 Prepare Estimate of Probable Construction Cost. Using the final quantities calculated following the completion of the plans and specifications, the Engineer will prepare the construction cost estimate. The estimate will be based on information obtained from previous projects, contractors, material suppliers, and other databases available. 2.14 Prepare Engineer’s Design Report and Modification of Standards. During the preparation of the plans and specificauons, an Engineer’s design report will be prepared in accordance with the current FAA Central Region Design Report guidelines. The Engineer’s design report will include a detailed summary of the project, photographs and descriptions of existing site conditions, pavement life cycle cosr analysis, recycling and material availability analysis, estimate of project costs, and a schedule For the completion of the design, bidding and construction. Modifications of the FAA standards, as necessary, for the project will be prepared for preliminary review. The Modifications of Standards will be included in the Engineer’s design report and submitted on the MOS websire (See Item 2.15 below) to the FAA and Sponsor. The Engineer’s design report will also contain any alternative design concepts that were investigated and evaluated. 2.15 Submit Modification of Standards on MOS Website. This will include MOS websire access coordination with the Sponsor and FAA. Modifications of the FAA standards, as necessary, for the project will be compiled and submitted to the MOS vebsite for approval Revisions will be completed until the modification is accepted by the Sponsor and FAA. 2.16 Review Plans at 60% and 900/o Complete. During various stages of completion of the design, the Engineer will submit a set of Contract Documents, Special Provisions, Specifications, (Zonstruction Plans, Engineer’s Report and Cost Estimate to the Sponsor for then’ review. Meetings will be scheduled for petiodic reviews, including a 9O°c plans-rn-hand review, The project will be reviewed with MoDOT to obtain their concurrence with the design. 2.17 Provide In-House Quality Control. The Engineer has an established quality control program that will provide both experienced and thorough reviews of all project submittals, and will also provide engineering guidance to the design team throughout design development from an experienced senior-level Professional Engineer. Prior to each review set of Construction Plans, Specifications and Contract Documents being submitted to the Sponsor and FAA, a thorough in-house quality control revie’v of the documents will be conducted. This process I’agc7ofl2 REV2OIV,0i xr r-iq. RoliaNaiionaiAirport EXHIBIT“A” i’rojertNo. i9-056A-i Runway 4/22 Rehabibiarian January 28, 2019 will include an independent review of the Construction Plans, Specifications and Contract Documents being submitted, by a licensed Professional Engineer, other than the Engineer whom performed the design of the project, comments offercd by the Engineer that performed the review and revisions to the Construction Plans, Specifications and Contract Documents accordingly. in addition to the 60° o and 90 o reviews of all plans, specifications, and Engineer’s design teports, tile Engineer m-horise quality control progtam also provides engineering guidance to tile design team throughout the project design in attempt to steer the project in a manner that provides the best sound engineering judgment. 2.18 Prepare and Submit Final Plans and Specifications. A final set of Construction Plans (ii” x 17”), Technical Specifications, Contract Documents and Engineer’s Design Report ‘viii be prepared and submitted to the Sponsor, and MoDOT. These documents will incorporate all revisions, modifications and corrections determined during tile Sponsor and MoDOT final review. h&*.W ‘1’0r. TASK 2 DELIVERABLES: TO SPONSOR MoDOT 2.3 Submit PCN Analysis and FAARFIELD computer printouts with a v narrative. 2.5 Submit Preliminary Contract Documents for Sponsor’s Review / 2.6 Submit CSPP at 30° o and 95° i V V 2.11 Submit FAA Form 7460 and FAA Form 7480 V V 2.15 Coordinate MOS \X’ebsite and submittals V V 2.16 Submit 3O°o,60° o, and 90 i Contract Documents, Special Provisions, V V Specifications, Plans, Engineers Design Report, Cost Estimate and Project Review meeting imnutes. 2.18 Submit Final Contract Documents, Special Provisions, Specifications, V V Cost Estimate, Plans, Engineers Design Report, and CSPP for Bidding 3.0 Biddffig Phase 3.1 Provide Bid Assistance, The Engineer ‘viii assist the Sponsor, as needed, with any required bidding documents such as projecr advertisement in the Ro//a Da14’News and solicit for bids to potential contractors. The Sponsor will front the cost for project advertisement(s). 3.2 Prepare/Conduct Pre-Bid Meeting. The Engineer will conduct the pre-bid meeting and pre-bid site visit in concert with the Sponsor’s requirements. 3.3 Prepare Addenda. Any necessary addenda will be issued to clarify and modify the project, as required, based on questions or comments that may arise from potential contracrors during the bidding process. Any necessary addenda will be reviewed with the Sponsor and FAA prior to being issued. Thc addenda will meet all design and construction standards, as required. 3.4 Consult with Prospective Bidders. During the bidding process, the Engineer will be available to clarify bidding issues with contractors and suppliers, and for consultation with the various entities associated with the project. 3.5 Attend Bid Opening. The Engineer will attend the bid opening for the project, which will be run by tile Sponsor. 3.6 Review Bid Proposals. Upon the opening of submitted bid proposals by the Sponsor, the Engineer vilI review all the bid proposals submitted An analysis of the bid prices will be tabulated and the Contractor’s quahfication for the work including review of Suspension and Debarment rules on the www.Sam.gov website, ‘age 8 of 12 RFV 2019.01 mlii National .Urport EXHIBIT “A” Project N,, 19.056,\. Runway4/22 Rrhabil,raoon January 28, 2019 verification of proposed DBE Subcontractors, inclusion of bid guarantee, addenda acknowledged, and licensure in Missouri vil1 be completed. 3.7 Prepare Recommendation of Award. The Engineer will prepare a Recommendation of Award for the Sponsor to accept or reject the bids, as subnntted. If rejecnon is recommended, the Engineer will supply an explanation for their recommendation arid possible alternative actions the Sponsor can pnrsue to complete the project. TO TASK 3 DELIVERABLES: TO SPONSOR MoDOT 3.1 Provide Required Bidding Documents V / 3.2 Prepare Pre-Bid Meeting Agenda & Pre-Bid Meeting Minutes V V 3.3 Prepare Addenda V / 3.6 Review Bid Proposals V V 3.7 Prepare Recommendation of Award / EX Reimbursable Costs during Des jgn This section includes reimbursable items such as auto rental, mileage, lodging and per diem, travel and other miscellaneous costs incurred in order to complete Part A —Basic Services. PART B - SPECIAL SERVICES vill consist of survey phase (invoiced on a not-ru-exceed basis. Also included is the direct subcontract cost for the geotechnical investigation. 4.0 Desi Survey Phase 4.1 Coordinate and Perform Topographical Survey. ‘This task includes providing design survey services within the area defuied as the RunwaySa/iy ‘Irea Determinationlimits, including aURunway 4/22 pavement, to support rhe design ream for this projecr Work items associated with this task will include the following: + The ground survey area is approxunately 43 acres. + Preparation of a survey plan that will determine the appropriate sun ey methods and equipment to he utilized. Unmanned Aircraft Systems may he used on this project to assist with densifving data and providing design teams with updated high-resolution aerial imagery. If UAS is used during this project coordination with the FAA Air Traffic Control and Sponsor will be required. + Verification of existing Primary Airport Control Station (PACS) and Secondary Airport Control Stations (SACS). Jr is assumed that the PACS and SACS located on the airport arc in good condition and can be verified; however, if it is found that the PACS and SACS are compromised then establishment of teniporarv airport control will be cotnplered and tied to the NSRS via static GPS observations. Following airport control verification/establishment, temporary project control, based upon the airport control PACS and SACS or temporary airport control, will be placed near the project area at intervals nor to exceed 500 feet to control the project. + Ground topography of non-pavement areas to be surveyed at 50-foot stations with associated cross sections having no greater than of 25-foot spacing and willinclude additional shots necessary to accurately depict breaklincs. These ground topography areas will be surveyed with verncal accuracies not to exceed +\- 0.10 feet. + I lard surface pavements for the runway and connectors will be surveyed at 25-foot stations as well as all vertical and horizontal points of tangent/curve with associated cross sections having no greater than 25-foot spacing. All hard surface pavement will he surveyed with vertical accuracies not to exceed +/- 0.04 feet, PCC joints will also be sun-eyed if they exist. + Coordination with design staff to determine pavement tie-in locations, These locations \vill be surveyed with vertical accuracies of at least +\- 0.02 feet. + Coordinate location and field marking of all existing utilities in the project limits with one-call ‘age 9 of 12 REV 2019.01 RoSaNarional Airport EXHIBIT ‘A’ Proccr No i9-056A-i Ruowav4/22 Rchabiliraiion January 28, 2019 services, airport operations staff, and/or private utility locators as necessary. Review of existing as-bruit and other construction records as necessary. All utility Locateswill be surveyed as marked by utility locators in the field. Points of utilities to be surveyed include but not hunted to all paint marks, hydrants, valves, hand holes, manholes, inlets, cleanouts, culverts, pipes, pedestals, meters, transformers, utility poles, and other reasonably visible existing utility infrastructure components. Invert elevations of structures will be surveyed. + Hangars and other buildings willbe surveyed including budding footprint, finished floor elevations at the openings plus 5 feet mterior of the opening, and concrete aprons associated with door openings at intervals not to exceed 25 feet. + Other airfield elements that will be located include aircraft tie-downs, guidance signs, taxiwa\ and apron lighting and markings, NAVAIDS within the project area (if any), End farm, fences, gates, and other airport features as requrred. + During design, there may be the need to verif other existing survey information or extend the hums of the existing survey + Reduce all field notes and pictures into a topographic survey report to he used by the Engrneer + Create an Auto CAD drawing \XG) using the sunned data that will include symbols, hnevork, hreakiinnes,notes, details, and a surface model 4.2 Coordinate and Perform Aerial Obstruction Survey This task includes providing unmanned aerial survey sen-aces and obstacle analysis within areas of the Part 77 20:1 approach surface 0f all four iiinway ends ç4/22 and 13/31) within the area shown on Exhibit No. 2. \Xork items associated ‘vith this task will include the following: + The aerial snin-evarea is approximately 200 acres. + Coordination with FAA Air ‘l’raffic Control to obtain the proper vaivcis for n,nin-annedaitciaft flight within Class E Surface arrspace. + Preparation of a flight and safet’: plan. + Establishment and location of ground control to support data processing of aerial imagery. + Processing aerial imagery into dcnsified po:nr clouds of the surveyed area + Processing aerial imagery frames into an ortho-rectifled photo for use in identifying penetrations. + Analysis of point cloud data in relation to the Part 77 surfaces for each rnimiw-aiend + Preparation of penetration files to distribute to the FAA, MoIJOT and airport sponsor for rise in estabhslrnig an obstruction removal plan. + Addmuonal field survey to precisely layout and mark dentified penetrations for removal. + Completion of a Fan-alReport. TASK 4 DELIVERABLES: TO FAA TO SPONSOR 4.1 Perform ‘Topographical Survey V 4.2 Penetration Report showing existing Obstacles V EX Reimbursable Costs during Survey lhis section includes reimbursable items such as auto rental, mileage, lodging and per diem, travel and other miscellaneous costs incurred in order to complete Part B — Special Services Section 4 is invoiced on a not.to exceed basis Spec/al Considerations The following special considerations are required for this project but will be completed by sub-consultants to the Engineer. The cost for this work will be included in the engineering contract agreement with the Sponsor and the costs are in addition to the engineering fees outlined above. I’agcIOofi2 RF’’20- 19.01 R lilaNational Arrporr EXHIBIT A Projeri No l9-OSSA-i Rcmvav 4/22 Rchabmlianon January 28 21)19 Geotechnical Investigation: S0i1 samples for analysis will be taken for both the project site. Investigation and testing will also he performed to facilitate the design. As mentioned under the pro1ect description, the gcotechnical investigation will be performed in two phases and will include the following: + In-situ density, moisture content, soil description and ciassificauon (LJSCS). + CBR of underlying stbgrade material (ASTM D 1883). + Gtoundwater and typical depth. + Swell/consolidation potential for the undetlying soils. + Typical frost dcpth. + Gradation of subgrade materials includog percent finer than 0.02mm. + .Atterberg limits of subgrade materials. + Proctor test results ASTM D 1557. + Geotechmcal considerations and recommendations for the pavement section. + Geotechnical considerations and recommendations for surrounding soils in the R5\ including compaction recommendations in case grading the area surrounding tile runway is required. Assumptions The scope of sen’ices described in the foregoing is based on several assumptions of responsibilities by the Engineer and Sponsor. It is anticipated there will be a minimum number of trips and site visits to the airport to facilitate the completion of the various phases hsted in this scope. Each trip is anticipated to be a one-day tnp, and the number of trips for each phase are as follows: + Preliminary Design Phase: 1hree (3) Trips + Design Phase: Three (3) Trips + Bidding Phase: Two (2) Trips 2. The Sponsor will provide existing mapping data in the project area including but not hniited to: as-builts as available for the project areas, aerial orthotrnagerv, stibsurface conditions information such as prior geotechnicai investigations in the project area, and other available information in the possession of the Sponsor. 3. The Sponsut ‘viii provide an electronic copy of the current ALP to allow for tipdating of the plan upon completion of the project. 4. The Engineer ‘viii provide additional base mapping of existing topography, planimetric features, and underground utilities needed in the design phase of the project. 5. The Sponsor will furnish escorts as needed for the Engineer to conduct field work. 6. The Sponsor ‘viii coordinate with tenants as requrred to facilitate field.. 7. This scope and fee assumes that the project will be designed as one bid package. Splitting the project into two bid packages will result in additional costs. 8. :11 engineering work will be performed using accepted engineering principles and practices and provide quality products that meet or exceed industry standards. Dimensional criteria will be in accordance with E44 Adviso Gnu/ar /50/ flOO-/i-l Airport Dea/gn and related circulars. Construction specifications will be in accordance with .4C /50/5370-10!!, StcindardSpedjimationcJor Constructionof-lzrports and related ci.rculars, Project planning, design, and construction will further conform to all applicable standards including all applicable current FAA Advisory Circuiars and Page Iii 12 REV 2019.01 C’),. Roiia NannoM Airport EXHIBIT “A i’rnjccrNC) i9-056A.i Runway4/22 Rehabilitation January 28, 20i9 Orders required for use in AlP funded projects, and other national, state, or local regulations and standards as identified and relevant to an airfield design and construction project. 9. 1’heEngineer will utthze the following computer software for the pro;ect: + AutoCAD Civil 3D + Microsoft Office Suite 10. The Engineer will utilize the following plan standards for the project: + Plan will be prepared using the Enginecr’s standards unless the Sponsor provides its own standards upon Notice ro Proceed. + Plan elevations will be vertical datum NAVD 88 derived from the existing control network. + Plan coordinates will be based on horizontal datum NAD 83/2011 State Plane Coordinates derived from the existing control network. Plan coordinates will he provided in Runway 4/22 station and offset format. + All plans will be stamped and signed by a registered Missouri Professional Engineer, or Professional Land Surveyor as required. + Plans prepared by subconsultants will be prepared using the sante base maps, the same coordinate systems, and the same plan layout and format as plans prepared by the Engineer. II. The Engineer willutilize the following assumptions when preparing the project manual for bidding and construction of the project: + The project manual Contract Documents will be developed jointly by the Sponsor and the Engineer. + The Engineer is responsible for developing the contents of the document and including the Front End documents which will be supplied by the Sponsor. + FAA General Provisions and required contract language will be used. 12. The Engineer will maintain records of design analyses and calculations consistent with typical industry standards as required by the FU\ for a period of three years after the project is closed by MnDOT. These will he included in the Engineer’s Design Report. 13. Because the Engineer has no control over the cost of cnnsrrucrion-related labor, materials, or eqLnpitaent,the Engineer’s opinions of probable construction costs will be made on the basis of experience and qualifications as a practitioner of its profession. I’he Engineer does not guarantee that proposals for construction, construction bids, or actual project construction costs will not vary from Engineer’s estimates of construction cost. 14. It is assumed that a project audit will not happen. If a project audit happens, the Engineer is prepared to assist the Sponsor gathering and prepanng the required materials for the audit. This work will be negotiated with the Sponsor at that tune and payment will be on a time and material basis. This work may not be eligible for federal funding. Page 12n1 12 REV 2019.01 EXHIBIT“A” Airport: Rut Ia Nat ona I MoDOT Project No.: I9-056A-2 EXHIBIT IIA CURRENT FAA ADVISORY CIRCULARS REQUIRED FOR USE IN AlP FUNDED PROJECTS Updated March 1, 2019 View the most current versions of these ACs and any associated changes at http://www,faa.gov/airports/resources/advisory circulars/ and https://www.faa.gov/regulations policies/advisory circulars/. NUMBER TITLE 70/7460-iL Obstruction Markingand Lighting - I Change 1 150/5020-1 Noise Control and CompatibilityPlanning for Airports :150/5070-6B AirportMaster Plans Changes 1-2 150/5070-7 The AirportSystem Planning Progress Change 1 150/5100-i 3B Development of State Standards for Non Primary Airports 150/5200-28F Notices to Airmen (NOTAMS)for AirportOperations 150/5200-30D AirportField Condition Assessments and Winter Operations Safety 150/5200-31C AirportEmergency Plan Changes 1-2 150/5210-5D Painting. Marking and Lightingof Vehicles Used on an Airport 150/5210-7D AircraftRescue and Fire Fighting Communications 150/5210-13C AirportWater Rescue Plans and Equipment 150/5210-14B AirportRescue Fire Fighting Equipment, Tools and Clothing 150/5210-iSA AirportRescue and FirefightingStation BuildingDesign 15015210-18A Systems for Interactive Training of Airport Personnel 150/5210-19A Driver’sEnhanced Vision System (DEV5) 150/5220-bE Guide Specification for Aircraft Rescue and Fire Fighting (ARFF)Vehicles i50/5220-16E Automated Weather Observing Systems (AWOS) for Non-Federal Applications 150/5220-17B AircraftRescue and Fire Fighting (ARFF)Training Facilities Exhibit IIA-1 ç7 EXHIBITA Airport: I MoDOT Project No.: I9-056A-2 150/5220-18A Buildingsfor Storage and Maintenance of AirportSnow and Ice Control Equipment and Materials 15015220-20A AirportShow and Ice Control Equipment 150/5220-21C AircraftBoarding Equipment 150/5220-226 Engineered Materials Arresting Systems (EMAS)for AircraftOverruns 150/5220-23 Frangible Connections 150/5220-24 Foreign Object Debris Detection Equipment 150/5220-25 AirportAvian Radar Systems 150/5220-26 AirportGround Vehicle Automatic Dependent Surveillance — Broadcast Changes 1-2 (ADS-B)Out Squitter Equipment 150/5300-76 FAAPolicy on Facility Relocations Occasioned by Airport Improvements or Changes 150/5300-13A AirportDesign Change 1 150/5300-14C Design of Aircraft Deicing Facilities 150/5300-16A General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey 150/5300-17C Standards for Using Remote Sensing Technologies in AirportSurveys 150/5300-18B Survey and Data Standards for Submission of Aeronautical Data Using Change 1 Airports GIS 105/5320-SD Airport Drainage Design 150/5320-6F AirportPavement Design and Evaluation 150/5320-12C Measurement, Construction, and Maintenance of Skid Resistant Airport Changes 1-8 Pavement Surfaces 150/5320-15A Management of AirportIndustrial Waste 150/5235-4B Runway Length Requirements for Airport Design 150/5335-SC Standardized Method of Reporting AirportPavement Strength-PCN 150/5340-1L Standards for Airport Markings 150/5340-5D Segmented Circle AirportMarker System 150/5340-18F Standards for AirportSign Systems 150/5340-26C Maintenance of AirportVisual Aid Facilities Exhibit IA-2 EXHIBIT“A” 4irport: Rd Nat uni I MoDOT ProjectNo I9-056A-2 150/5340-30H Design and Installation Details for Airport Visual Aids 150/5345-3G Specification for L-821, Panels for the Control of Airport Lighting 150/5345-SB Circuit Selector Switch 15015345-7F Specification for L-824 Underground Electrical Cable for Airport Lighting Circuits 150/5345-1OH Specification for Constant Current Regulators and Regulator Monitors 150/5345-1 2F Specification for Airport and Heliport Beacons 150/5345-1 3B Specification for L-841 Auxiliary Relay Cabinet Assembly for Pilot Control of Airport Lighting Circuits 150/5345-26D FAA Specification for L-823 Plug and Receptacle, Cable Connectors 15015345-27E Specification for Wind Cone Assemblies 150/5345-28G Precision Approach Path Indicator (PAPI) Systems 150/5345-39D Specification for L-853, Runway and Taxiway Retroreflective Markers 150/5345-42H Specification for Airport Light Bases, Transformer Housings, Junction Boxes. and Accessories 15015345-43J Specification for Obstruction Lighting Equipment 150/5345-44K Specification for Runway and Taxiway Signs 150/5345-450 Low-Impact Resistant (LIR) Structures 150/5345-46E Specification for Runway and Taxiway Light Fixtures 150/5345-470 Specification for Series to Series Isolation Transformers for Airport Lighting Systems 150/5345-49D Specification L-854. Radio Control Equipment 150/5345-SOB Specification for Portable Runway and Taxiway Lights 150/5345-51 B Specification for Discharge-Type Flasher Equipment 150/5345-52A Generic Visual Glideslope Indicators (GVGI) 150/5345-53D Airport Lighting Equipment Certification Program 150/5345-54B Specification for L-884, Power and Control Unit for Land and Hold Short Lighting Systems 150/5345-55A Specification for L-893, Lighted Visual Aid to Indicate Temporary Runway Closure 150/5345-56B Specification for L-890 Airport Lighting Control and Monitoring System (ALCMS) Exhibit lA-3 w.rs0i EXHIBIT A Airport: R01 a National MoDOT Project No.: 9-056/-\-2 150/5360-12F Airport Signing &Graphics — 150/5360-13A Airport Terminal Planning 150/5360-14 Access to Airportsby Individualswith Disabilities 150/5370-2AG Operational Safety on Airports DuringConstruction 150/5370-100 Standards for Specifying Construction of Airports 150/5370-11 B Use of Nondestructive Testing in the Evaluation of AirportPavements 150/5370-13A Off-Peak Construction of Airport Pavements Using Hot-MixAsphalt 150/5370-15B Airside Applications for ArtificialTurf 150/5370-16 Rapid Construction of Rigid (Portland Cement Concrete) AirfieldPavements 150/5370-17 Airside Use of Heated Pavement Systems 150/5390-2C Heliport Design 150/5395-lA Seaplane Bases 150/5100-14E Architectural, Engineering, and Planning Consultant Services for Airport Change 1 Grant Projects 150/5100-17 Land Acquisition and Relocation Assistance for Airport Improvement Changes 1 —6 Program Assisted Projects 150/5300-15A Use of Value Engineering for Engineering Design of AirportGrant Projects 150/5320-17A AirfieldPavement Surface Evaluation and Rating Manuals 150-5370-12B Quality Management for Federally Funded AirportConstruction Projects 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements 150/5380-7B Airport Pavement Management Program 150/5380-9 Guidelines and Procedures for Measuring AirfieldPavement Roughness MoDOT MoDOTDBE Program- http://www.modot.org/ecr/index.htrn Exhibit IlA -4 p EXHIBITA Airport: Rolla Nat Ofla I MoE)OTProject No.: I9-056A-2 EXHIBITIll SERVICES PROVIDED BY THE SPONSOR The Sponsor, as a part of this Agreement, shall provide the following: 1. Assist the Consultant in arranging to enter upon public and private property as required for the Consultant to perform his services. 2. Obtain approvals and permits from all governmental entities having jurisdiction over the project and such approvals and consents from others as may be necessary for completion of the project. 3. Prompt written notice to the Consultant whenever the Sponsor observes or knows of any development that affects the scope or timing of the Consultant’s services. 4. One (1) copy of existing plans, standard drawings, bid item numbers, reports or other data the Sponsor may have on file with regard to this project. 5. All payments to landowners or tenants associated with the acquisition of the required property rights prior to or concurrent with closing. 6. All staff, procedures and activities related to acquiring the property , including but not limitedto appraisals, reviews, negotiations, relocation assistance and eminent domain 7. Pay all publishing costs for advertisements of notices, public hearings, request for proposals and other similar items. The Sponsor shall pay for all permits and licenses that may be required by local, state or federal authorities, and shall secure the necessary land easements and/or rights-of-way required for the project. 8. Issue Notice to Airmen (NOTAM’s) through the applicable FAA Flight Service Station. 9. Disadvantaged business enterprise (DBE) goals for the project based upon proposed bid items, quantities and opinions of construction costs. 10. Guidance for assembling bid package to meet Sponsor’s bid letting requirements. 11. Designate contact person (see Section (23)(A)). 12. Pay costs for title searches. Exhibit Ill-I .. P S’k EXHIBIT“A” ,kirport: RiiIIuNational MoDOT Project No.: I9-056A-2 EXHIBITIV DERIVATIONOF CONSULTANT PROJECT COSTS EXHIBITV ENGINEERING BASIC AND SPECIAL SERVICES-COST BREAKDOWN Exhibits IV and V - I j4. ,tss EXHIBIT A EXHIBIT IV - SAl DERIVATIONOF CONSULTANT PROJECT COSTS (CONSTRUCTION) ROLLA NATIciNA[AIRPORT ROLLA, MISSOURI DESIGN SERVICES May 1,2019 1 DIRECT SALARY COSTS: TITLE HOURS RATE/HOUR COST ($1 Princpal $80. ao $160.00 Sr. Consultant I 3 ‘6 20 228.00 Quality Control Manager 50 69.00 3,450.00 Survey Manager 48 . ao 3.312,00 Sr. Project Manager 7 69.30 483.00 Project Manager 1 26 55 .30 1430.00 Engineer 309 45 20 13,905.00 Designer II i26 40. oo 5.040 00 Associate Enginee’ I & II ss 30.00 10,743.00 GIS Analyst 32 24 .00 768.00 Project Coordinator 26. 00 1,092.00 Support 32 28 00 896.00 Surveyor 106 26.00 2,756.00 1138.00 Total Direct Salary Costs = $44260.00 2 LABOR AND GENERAL ADMINISTRATIVEOVERHEAD: 2a Percentage of Direct Salary Costs @ xesi % = $79,908.23 2b FCCM Rate (Optional) ao.s $0.00 3 SUBTOTAL: Items 1 and 2a = $124,168.23 4 PROFIT: 15% of Item 3 Subtotal = $18,625 24 Subtotal $142,793.47 OUT-OF-POCKET EXPENSES: a. Mileage 2152 Mites @ $0.58 (Mile = $1,248.16 b. Meals Days @ $55.00 (Day = $220.00 c Meals i’n&6a5s; Days @ $41.25 / Day = $247.50 d Lodging Nights @ $94.00 / N;ght $752.00 e. Survey Suspl:es $4519.00 4. M:scel!aneous = $450.00 Total Out-of-Pocket Expenses = $7,436 66 Not to exceed 6 SUBCONTRACT COSTS: a. TSi Geotechnical Inc.: Geotechnical = $25,380.00 b. Whirxx UAS data p’ocessing for obstruction surv $1,000.00 c. Name affirm: type of work = $0.00 = $26,380.00 Not to exceed 7 MAXIMUMTOTAL FEE: Items 1 2.34.5and6 = $176,610.13 Not to exceed Exhibit IV- 1 Updated 8/2018 TSI - EXHIBITIV EXHIBITA” Geotechnical Study Cost Estimate 2019 ProposalNo.: SLMI9OI4.00_REV I Date:2-4-2019 p. I of2 ProjectName: ProposedImprovements— RollaNationalAirport By: NRL No. Borings: 27 bormgsto 10feet or augerrefusal,whicheveroccurs first,27 pavementcores PLANNFNGSTARTUP Principal Gq,. Mgr. Engr.VI Engr. II Eng Crech Clencal Fee 2 I $0.00 EtELDINVESTIGATION Engineering Meetings - Scope,Various 2 ReviewInfoand Utilities 4 Site Visit and BoringLocation I 10 DrillingSupervisio&Observation 2 40 Mileage 240 0.58 Subtotal $139.20 @ I UnitDrillingPrices Dull Rig and Crew, Detailedestimateon Sheet2 $9,519.50 City Permit (Veds Cost) @ $125.00 each $0.00 MoDNR Piezo Pennit @ $135.00 each $0.00 Piezo Wellproiecion @ $168.00 each for slick up $000 Mean/Wellprotector @ $300.00 each for flush noun $0.00 Per Diem @ $120.00 per day $0.00 Safely Conesand Signage ( S200.00 per day . 50.00 Traffic Control: Per MoDOTstd. $1,050.00 day $0.00 SublotalDnjjkRj 59,539,50 LAORATORV TESTING Supervision 2 I I I 4 I I (:Iassification 108 d’ $5.00 $540.00 MoistureContent 108 @: $4.50 5486 00 Peneorneler 108 ‘, $4.00 5432.00 Extrusion 27 @ $15.00 5405.00 Unit Weighl 27 S25. 5675.00 UnconfmedCompression 4 6 $55.00 $220.00 Atterberg Limits 6 Q $70.00 $420.00 Sieve (no hydrometer) 2 .5 $70.00 $140.00 Voumethe Swell 2 ‘ii $30.00 $60.00 Hydrometer 2 6 $70.00 5140.00 CBR Test 2 4$ $550.00 $110000 Core Photos 27 @. $35.00 5945.00 Sub4oqal/Lab: $5,563.00 I ANALYSISAND REPORTPREPARATION ReportDo:uinenis \‘icinity Map Site and BoringLocationPlan 2 Borag Logs 2 10 Subsui’faceProfiles IgINT) Tables Analysis Pavement DesingConsideralions 2 4 Settlement Lpite Pas’anseiers LaieralEanh Pressures Consbuction Considerations 2 4 RetamningWallConsideralions DewaieringConsiderations ReportPreparation ManhoLars !. 3 4 0 4 GEOTECHNICALSTUDYTOTAL ManisourTotal I I II 23 77 5 HourlyEec 5160.00 5155.00 $125.00 $105.00 $75.00 $52.00 Total Fee $16000 $155.00 $1,375.00 $2,415.00 $5,775.00 $260.00 SubtotalEngr. Cost 510,140.00 PROJECTTOTAL: : \\tsRprojects\STL\Proposals\Proposals - Geotechnical\201 9 PROPOSALS\6LM19014.00 Rolla National Airport - Runway 422\TSi GEQ Cost Est Sheet Runway 422 Improvements REV I Page I EXHIBIT ‘A p.2 of 2 TSi GEOTECHNICAL, INC. Proposed Improvements — Rolla National Airport 2OI9PRICINtJ SLMI9OI4.00 REV I TASK QUANTITY COST EXTENSION Mob Demob, Local, within 60 miles one-way of TSi Office @ 535000 tiaanp Sum $000 Mob/Demob, Local, within 60 miles one-way ofTSi Office ATV Rig I @ $500.00 1_ump Sum $500.00 Mob Demob, long dist. Each way, beyond 60 miles @ $4.75 ImIIe $0.00 Daily Rig Usage Charge ATV @ $600.00 (day $0.00 Daily Truck Usage Charge Support Truck 4 @ $95.00 /day $380.00 Linle Beaver Auger Rig @ $125.00 /day $0.00 2-person Drill Crew @ $180.00 / hour $0.00 PerDiem $120.00. /day $0.00 Concrete coring © 514.75 / inch $0.00 Asphalt coring 216 © $9.00 finch $1,944.00 Coring Machine and Generator © $125.00 / day $0.00 Continuous Flight Augering 0 to 50’ @1 $7.50 / feel $0.00 Continuous Flight Augering SI to 100’ © $8.50 / feet $0.00 Hollow Stem Augering (11SA) ... 0 to 50’ 270 © $11.00 / feet $2,970.00 Hollow Stem Augering (lISA) .. St to 00 @ $3.00 7 feel $0.00 1 Hollow Stem Augering (HSA) . below 100’ @ $16.50 feet $0.00 Hard Dril]ing, Fill, rubble, etc © $16.50 1 feet $0.00 Scrup to mud rotary or core @ $120.00 / each $0.00 1 Mud Rotary . .0 to 50’ © $13.00 feet $0.00 Mud Rotary 5 to 00 @ $15.00 / feet $0.00 Mud Rotary, bedrock © $18.50 / fcet $0.00 Split Spoon Sample (SS) DIn 50’ 81 © $14.00 each $1,134.00 Split Spoon Sample (SSj. . . SI to 75’ © S2 1.00 each $0.00 Split Spoon Sample tSS) 7610 tOO’ © $39.00 each £0.00 Split Spoon Sample (SS) below tOO’ © $43.00 each £0.00 Shelby Tube Sample 1ST) .. . . 010 50’ 27 © $32.00 each $864.00 Shelby Tube Sample 1ST) SIlo 75’ © $38.00 each £0.00 Shelby Tube Sample (ST) 76’ to 100’ © $45.00 each $0.00 Shelby Tube Sample tST) below 100’ @2 $48.00 each $0.00 Setup on borings 0’ or less 27 @2 $25.00 each $675.00 Asphalt repair, remove cuttings @2 $45.00 each $0.00 Rock Coring Ole 50’ @2 $35.00 feet $0.00 Rock Coring . . SI to 100’ @2 $46.50 .‘ feet $0.00 Rock Coring . . . . below 100’ @2 $4800 / feet $0.00 Core Boxes @2 $12.50 / feet $0.00 Standby, Haul Water, Access, Backfill Borings 4 @2 $180.00 / hour $720.00 Grout borings @2 $180.00 /hour $0.00 Piezometer Installation @2 $180.00 / hour $0.00 7 2 PVC SCREEN @2 55.25 feet $0.00 2” PVC Riser @2 $775 / feet. $0.00 Flush mount and lock @2 $300.00 each $0.00 Bmnper post - 5 feet long, steel @2 $104.50 each $0.00 BentoniteChips @2 $17.75 bag $0.00 Filter Sand 20 @2 $13.50 bag $270.00 Ready Mix ID @2 $8.25 bag $82.50 Packer lest Equipment @2 $210.00 day $0.00 / Local Travel @2 $1.35 mile $0.00 2” Cenb’ifugal Trash Pump @2 $40.00 / thy $0.00 Chainsaw Rental @2 $65.00 /thy $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total $9,539.50 P-s-I- Wtsi\projects\STL\Proposals\Proposals - Geotechnical\20l9 PROPOSALS\SLMI9OI 4.00 Rota National Airport - Runway 422\TSir GEQCOsI_Est_Sheet_ Runway 422 _lmprovements_ REV 1 Page 2 z 0 5 4 x x Lii t I g S § S S EXHIBITA EXHIBITVI PERFORMANCE SCHEDULE The Consultant agrees to proceed with services immediately upon receipt of written Notice to Proceed (NTP) by the Sponsor and to employ such personnel as required to complete the scope of services in accordance with the followingtime schedule: BASIC SERVICES A. Preliminary Phase As Required B. Design Phase 1. Submittal of Preliminary Design Report 45 calendar days after receipt of NTP 2. Plans & Specifications a. Submittal of 100% Plans and Contract 90 calendar days Documents/Specifications for review after receipt of NTP (allow 45 days for M0DOT review) b. Submittal of Final Design Report and Plans 21 calendar days and Contract Documents/Specifications after receipt of for bidding review comments (M0DOT, FAA& Sponsor) C. Bidding Phase As Required CONSTRUCTION SERVICES 1. Construction Services As Required SPECIAL SERVICES A. Field Survey - Design Survey 30 calendar days after receipt of NTP after receipt of NTP B. Geotechnical 30 calendar days after receipt of NTP ExhibitVI - I ..—_ pa CITY OF ROLLA CITYCOUNCIL AGENDA DEPARTMENT HEAD: Steve Hargis ACTION REQUESTED: Bid Award/Ordinance Final Reading ITEMISUBJECT: Project #492 DATE: 0610312019 2019 Parking Lot Overlays BUDGET APPROPRIATION (IF APPLICABLE): Parks - $20,700.00 Centre - $30,265.00 ** ***** ** * * * ** *** * * * * *** * *** * ** * * ** * ** * **** ** * * ** ** * * * * * * * COMMENTARY: Citystaff asked for and received bids for Project #492-2019 Parking LotOverlays. Council approved the $42271.35 bid from Pierce Asphalt, LLC at the May 20, 2019 council meeting. Staff recommends final reading of the ordinance authorizing the Mayor to enter into the contract with Pierce Asphalt! LLC for S42,271 .35. ______ ORDINANCE NO. AN ORDINANCE AUTHORIZINGTHE MAYOROF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OF THE CITY OF ROLLA, MISSOURI A CERTAIN AGREEMENT BETWEEN THE CITY OF ROLLA. MISSOURI AND PIERCE ASPHALT, LLC FOR 2019 PARKING LOT OVERLAYS, PROJECT #492. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AS FOLLOWS: Section 1: That the Mayorof the Cityof RolIa, Missouri be and is hereby authorized and directed to execute on behalf of the City of Rolla, Missouri an agreement between the Cityof RoIla, Missouri and Pierce Asphalt, LLC,for 2019 Parking Lot Overlays, Project #492, a copy of said agreement being attached hereto and marked Exhibit A. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI AND APPROVED BYTHE MAYORTHIS 3rd DAYOF JUNE 2019. APPROVED: MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM: CITY COUNSELOR ______ EXHIBIT“A’ CONTRACT AGREEMENT THIS AGREEMENT, made and entered into this Day of by and between the City of Rolla, Missouri, Party of the First Part and hereinafter called Owner, and Pierce Asphalt, LLC Party of the second Part and hereinafter called the Contractor. WITNESSETH: THAT WHEREAS, the Owner has caused to be prepared, in accordance with law, specifications, plans, and other Contract Documents for the work herein described, and has approved and adopted said documents, and has caused to be published and advertised for and in connection with the construction of: 2019 Parking Lot Overlays, PROJECT 492, in complete accord with the Contract Documents and the said plans and specifications; and WHEREAS, the said Contractor, in response to such advertisement, has submitted to the Owner, in the manner and at the time specified, a sealed proposal in accordance with the terms of said advertisement; and WHEREAS, the Owner, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted in response to the published invitation therefore, and as a result of such canvass has determined and declared the aforesaid Contractor to be lowest and best bidder for the said work and has duly awarded to the said Contractor a contract therefore, for the sum or sums named in the Contractor’s proposal, a copy thereof being attached to and made a part of this contract. NOW THEREFORE, in consideration of the compensation to be paid to the Contractor and of the mutual agreement herein contained, the parties to these presents have agreed and hereby agree, the Owner for itself and its successors, and the Contractor for itself, himself, or themselves, or its, his or their successors and assigns, or its, his, or their executors and administrators, as follows: ARTICLE 1. That the Contractor shall (a) furnish all tools, equipment, supplies, superintendent, transportation, and other constmction accessories, services and facilities; (b) furnish all materials, supplies, and equipment specified and required to be incorporated in, and form a permanent part of the completed work except the items specified to be furnished by the Owner; (c) provide and perform all necessary labor, and (d) in a good, substantial, and workmanlike manner, and in accordance with the provisions of the General Conditions and the Special Conditions of the Contract, which are attached hereto and made a part hereof, and in conformity with the Contract Plans and Specifications designated and identified therein, execute, constnict, and complete all work included in, and covered by the Owner’s official award of this Contract to the said Contractor, such award being based on the acceptance by the Owner of the Contractor’s proposal, for the construction of 2019 Parking Lot Overlays, PROJECT 492. rd. EXHIBIT“A” It is further stipulated that not less than the prevailing hourly rate of wages as found by the Department of Labor and Industrial Relations of the State of Missouri, or determined by the Court of Appeal shall be paid to all workers performing work under this Contract. ARTICLE II. Contractor acknowledges that Section 285.530. R.S.Mo. prohibits any business entity or employer from knowingly employing, hiring for employment, or continuing to employ an unauthorized alien to perform work within the State of Missouri. Contractor therefore covenants that it is not knowingly in violation of Subsection 1 of Section 285.530, R.S.Mo, and that it will not knowingly employ, hire for employment, or continue to employ any unauthorized aliens to perform work on the Project, and that its employees are lawfully eligible to work in the United States. ARTICLE Ill. Occupational Safety and Health Administration (051-IA) Safety Training: a. Contractor shall provide a ten (10) hour Occupational Safety and Health Administration (OSHA) construction safety program for all employees who will be on-site at the project. The construction safety program shall include a course in construction safety and health that is approved by OSHA or a similar program approved by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program as required by Section 292.675, R.S.Mo. b. Contractor shall require its on-site employees to complete a construction safety program within sixty (60) days after the date work on the project commences. c. Contractor acknowledges and agrees that any of Contractor’s employees found on the project site without the documentation of the successful completion of a construction safety program shall be required to produce such documentation within twenty (20) days, or will be subject to removal from the project. d. Contractor shall require all of its subcontractors to comply with the requirements of this Section and Section 292.675, R.S.Mo. Notice of Penalties for Failure to Provide Safety Training a. Pursuant to Section 292.675, R,S.Mo, Contractor shall forfeit to City as a penalty two thousand five hundred dollars (52,500.00), plus one hundred dollars (S100.00) for each on- site employee employed by Contractor or its Subcontractor, for each calendar day, or portion thereof, such on-site employee is employed without the construction safety training required in Safety Training section of Article Ill above. b. The penalty described in above subsection A of this section shall not begin to accrue until the time periods described in Sections B and C Safety Training of Article III above have elapsed. c. Violations of Article Ill — Safety Training above and imposition of the penalty described in this Section shall be investigated and determined by the Missouri Department of Labor and Industrial Relations. ARTICLE IV. That the Contractor shall construct and complete the work designated and described in the foregoing proposal and attached specifications in accordance with the Notice to Bidders, Instruction to Bidders, Proposal, Bond, General Conditions, Special Conditions, General Specifications, Drawings, Addenda, and other component parts of the Contract Documents hereto EXHIBIT ‘A’ attached, all of which documents from the Contract and are as fully a part hereto as if repeated verbatim herein. ARTICLE V. That the Owner shall pay to the Contractor for the performance of the work described as follows: Complete construction of the improvements in accordance with plans and specifications; and the Contractor will accept as full compensation therefore, the sum (subject to adjustment as provided by the Contract) of $42,271.35 for All work covered by and included in the contract award and designated in the foregoing Article I. Payment therefore shall he made in the manner provided in the General Conditions attached hereto. ARTICLE VI. That the Contractor shall begin assembly of materials and equipment within ten (10) days after receipt from the Owner of executed copies of the Contract. Liquidated Damages - Should the contractor fail to complete the work on or before the completion date specified the contractor will be charged liquidated damages in the amount of $100.00 per calendar day for each full calcndar day that thc work is not hilly completed. Liquidated damages will not be charged for weekends and holidays. ARTICLE VII. Before the final payment can be made to the Contractor on the project, the Contractor must complete and return the Affidavit Compliance with the Prevailing Wage Law form furnished at thc cod of the Special Conditions section. ARTICLE VIII. Before the final payment can be made on the project to the Contractor, the Contractor must complete and return the Contractor’s Affidavit Regarding Settlement of Claims form furnished at the end of the Special Conditions section. ARTICLE IX. This Contract will not be binding and effective until confirmed by the Owner. ______ EXHIBIT“A” IN WITNESS-WHEREOF: The parties have executed this Contract as of the day and year first above written. CITY OF ROLLA, MISSOURI CONTRACTOR BY BY Mayor, Owner, Party of the First Part Printed Name Printed Name/Title STATE OF MISSOURI 55 ) County of Phelps On this day of -______before inc appeared to me personally known, who, being by me duly sworn, did say that he is the Mayor of the City of Rolla, Missouri, a municipal corporation, and the seal affixed to said instrument is the corporate seal of said municipal corporation and that said instrument is the corporate seal of said municipal corporation and that said instrument was signed under authority of the City Council of of the City of Rolla, Missouri; and the said Acknowledged said instrument to be the free act and deed of said municipal corporation. My commission expires: Notary Public STATE OF MISSOURI ) 55 ) County of Phelps On this day of before me appeared to me personally known, who, being by me duly sworn, did say that (s)he is the of and that the seal affixed to said instrument is the corporate seal of said corporation by authority of its hoard of directors; and the said — acknowledged said instrument to be the free act and deed of said corporation. My commission expires: Notary Public CITY OF ROLLA CITY COUNCIL AGENDA DEPARTMENT HEAD: STEVE HARGIS ACTION REQUESTED: MOTION ITEM/SUBJECT: Street Closure Jacques Thibaud String Trio Evening Event BUDGET APPROPRIATION (IF APPLICABLE) DATE: 06/03/19 * * * **** * * * * * ** ** * *** ** * ****** ** * * * * *** * ** ** * ********* * * *** COMMENTARY: A request has been received from Loretta Wallis of Brewer Science to block off Cedar Street from 7th to 8th Street for Jacques Thibaud String Trio Evening Event at the Ozark Actors Theatre/Cedar Street Play House, 701 North Cedar. This portion of Cedar Street will be blocked August 17, 2019 from 11:30 a.m. until midnight. The organizers plan to have Party Professionals install tents, set up tables and chairs under the tent with a barrier around the tent. This will serve as a reception area prior to an evening concert which features the Jacques Thibaud String Trio. Under the tent Peaceful Bend Winery will be selling wine by the glass and Cuba Lakes Catering will be providing appetizers. In addition to Council approval, the organizers will be required to provide liability insurance and to obtain a City liquor license for the event. Staff recommends approval of the request. CITYOF ROLLA CITYCOUNCIL AGENDA DEPARTMENT HEAD: Steve Hargis ACTION REQUESTED: Ordinance 1st Reading ITEM/SUBJECT: Parking Ordinance 9th Street BUDGET APPROPRIATION (IF APPLICABLE) $ DATE: 06/03/19 ***************************** ************** **************k COMMENTARY: At the last council meeting, Councilman Jim Williams asked that we contact the owner of the house adjacent to the public parking lot between RollalMain and 9th/1 01h Streets. The individual had contacted him regarding a sight distance issue impeding egress from the drive at this dwelling. The owner of the property is Brooks Reed. The house was unoccupied for several years before Mr. Reed purchased the property. He is requesting that we at least eliminate the on street parking space directly adjacent to the house. Occupants of the house cannot see to safely back into the street from the driveway. Mr. Reed’s full request is to eliminate all on street parking on the north side of Ninth Street from Rolla Street to Main Street. He cited that Ninth Street from Main Street to Bishop Avenue has no parking on the north side. If parking cannot be eliminated Mr. Reed has requested removal of a tree at the east entrance of the parking lot. If all parking is removed a total of five parking spaces would be eliminated. We have prepared an ordinance removing the parking. If directed, we will remove the tree. Staff recommends approval. ______ ORDINANCE NO. AN ORDINANCE AMENDING SECTION 27-92 OF THE GENERAL ORDINANCES OF THE CITY OF ROLLA, MISSOURI KNOWN AS THE CODE OF THE CITY OF ROLLA, MISSOURI, RELATING TO PARKING. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI AS FOLLOWS: Section 1: That Section 27-92 of the Code of the City of Rolla, Missouri, pertaining to parking is hereby amended by deleting the following: Sec. 27-92 Parking Prohibited — On certain streets or parts of streets. It shall be unlawful for any person to cause or permit any motor vehicle registered in his/her name to be unlawfully parked as set out in this section. Ninth Street, on the north side, between State Street and Main Street Section 2: That Section 27-92 of the Code of the City of Rolla, Missouri, pertaining to parking is hereby amended by adding the following: Sec. 27-92 Parking Prohibited — On certain streets or parts of streets. It shall be unlawful for any person to cause or permit any motor vehicle registered in his/her name to be unlawfully parked as set out in this section. Ninth Street, on the north side, between State Street and Rolls Street. PASSED BY THE CITY COUNCIL OFTHE CITY OF ROLLA, MISSOURI, AND APPROVED BY THE MAYOR THIS 17TH DAYOF JUNE 2019. APPROVED: MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM: CITY COUNSELOR I 1 Section 27-92 Parking prohibited- Delete: Ninth Street! on the north side, between State Street and Main Street. on the north side, between Street and Rolla Street. .Me -- itH STREET/ROUTE BB rt a we e we “- -. C rrrfl nra 3-’ - iUniversity• - rl’rrr Parking’n— 1Public Paikini ‘t”1r. ‘ - 4 - -, -. c —r -- — §TH.S7EET Add: No Parking on North Side of Street • ._.i ‘_‘; I 1• ..€- t; 3 - RsAAm. R9. CITY OF ROLLA CITYCOUNCIL AGENDA DEPARTMENT HEAD: Darin Pryor ACTION REQUESTED: Ordinance 1st Reading ITEMISUBJECT: Stop and Yield Ordinance BUDGET APPROPRIATION (IF APPLICABLE) $ DATE: 06103119 COMMENTARY: At the last council meeting staff was instructed to review the yield condition at the intersection of Powell Avenue and 12th Street. Staff also reviewed all other yield controlled intersections in this area. We recommend changing all yield controlled intersections in this area to stop intersections. The changes are detailed on the attached map. Staff recommends approval. ORDINANCE NO AN ORDINANCE AMENDINGSECTION 27-89 OF THE GENERAL ORDINANCES OF THE CITYOF ROLLA,MISSOURI, KNOWNAS THE CODE OF THE CITYOF ROLLA, MISSOURI, PERTAININGTO STOP INTERSECTIONS. NOW, THEREFORE, BE IT ORDAINED BY THE CITYCOUNCIL OF THE CITY OF ROLLA,MISSOURI AS FOLLOWS: Section 1: That Section 27-89, Stop intersections - Enumerated generally, of the General Ordinances of the Cityof Rolla, Missouri, known as the Code of the Cityof Rolla, Missouri is hereby amended by deleting the following:(Ord. 4197) Sec. 27-89. Stop intersections - Enumerated generally. The driver of a vehicle shall cause his vehicle to come to a fulland complete stop before entering the intersections named below, and he shall then proceed cautiously, yielding the right of way to any pedestrian within any crosswalk adjacent to the intersection and to any vehicle either in the intersection or approaching so closely thereto, when not required to stop, as to constitute an immediate hazard. Atthose intersections labeled “Yield,” the driver of a vehicle shall yield the right of way to any vehicle in either the intersection or approaching so closely thereto, when not required to stop, as to constitute an immediate hazard. Twelfth Street, at Fourteenth Street, at Powell Avenue (Yield), at Poole Avenue, at Spring Avenue, at Bishop Avenue (Highway 63), Bardsley Road, at Holloway Street. Thirteenth Street, at Powell Avenue (Yield), at Poole Avenue, at Spring Avenue, at Bishop Avenue (Highway 63) at Pine Street, at Elm Street, at Oak Street, at Bardsley Road, at Iowa Street, at Holloway Street. Duane Avenue, at Twelfth Street (Yield). Joyce Avenue, at Eleventh Street (Yield). Section 2: That Section 27-89, Stop intersections - Enumerated generally, of the General Ordinances of the City of Rolla, Missouri, known as the Code of the Cityof Rolla, Missouri is hereby amended by adding the following: Ordinance No. Page 2 of 2 Sec. 27-89. Stop intersections - Enumerated generally. The driver of a vehicle shall cause his vehicle to come to a fulland complete stop before entering the intersections named below, and he shall then proceed cautiously, yielding the right of way to any pedestrian within any crosswalk adjacent to the intersection and to any vehicle either in the intersection or approaching so closely thereto, when not required to stop, as to constitute an immediate hazard. Atthose intersections labeled Yield” the driver of a vehicle shall yield the right of way to any vehicle in either the intersection or approaching so closely thereto, when not required to stop, as to constitute an immediate hazard. Twelfth Street, at Fourteenth Street, at Powell Avenue, at Poole Avenue, at Spring Avenue, at Bishop Avenue (Highway 63), Bardsley Road, at Holloway Street. Thirteenth Street, at Powell Avenue, at Poole Avenue, at Spring Avenue, at Bishop Avenue (Highway 63)at Pine Street, at Elm Street, at Oak Street, at Bardsley Road, at Iowa Street, at Holloway Street. Duane Avenue, at Twelfth Street. Section 3: That this ordinance shall be in full force and effect from and after the date of its passage and approval. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AND 7TH APPROVED BY THE MAYOR THIS 1 DAYOF JUNE 2019. APPROVED: MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM: CITYCOUNSELOR - I •$gctin_27-89_Stop Jntersections A Delete: Twelfth Street! at Fourteenth Street! at Powell Avenue (Yield), at Poole Avenue! at Spring Avenue! at Bishop Avenue (Highway 63). Bardsley Road! at Holloway Street. Aod: Twelfth Street! at Fourteenth Street! at PoweM Avenue! at Poole Avei,ue, at Spring Avenue! at Bishop Avenue (Highway 63)! Bardstey Road! at Holloway Street. Delete: Thirteenth Street. at Powell Avenue (Yield), at Poole Avenue, at Spring Avenue. at Bishop Avenue (Highway 63) at Pine Steet, at Elm Street. at Oak Street. at Bardsley Road. Change Yieid Sign to Stop Sign at Iowa Street. at Holloway Street. Add: Thirteenth Street! at Powell Avenue! at Poole *j Avenue! at Spring Avenue! at Bishop Avenue (Highway 63) at Pine Street! at Elm Street! at Oak Street, at Bardsley Road. at Iowa Street! at Holloway Street. tH Change Yield Sign to Stop Sign Delete: Duane Avenue! at Twelfth Street (Yield) Add: Duane Avenue, at Twelfth Street ‘ate Drive Delete: Joyce Avenue, at Eleventh Street (Yield) I: Change Yield Sign to Stop Sign ThedPh’ I,,,: _do’ 0-Il’ 7- Change Yield Sign to Stop Sign Rarkir C. p CITY OF ROLLA CITY COUNCIL AGENDA DEPARTMENT HEAD: Rodney Bourne. P.R ACTION REqUESTED: First Reading RMU General Manager SUBJECT: Ordinance Authorizing Execution of Contract for Sale of Real Estate related to the sale of Lot I of Municipal Acres No, 4 BUDGET APPROPRIATION: N/A DATE: June 3,2019 * *********************** * ************* ************* COMMENTARY: The Rolla Board of Public Works has completed negotiations with Missouri Southern Seed for the sale of Lot 1 of Municipal Acres No. 4. The attached Contract for Sale of Real Estate has been developed by local R\4U counsel. The attached Ordinance would authorize tile final execution of the document, which the Rolla Board of Public Works has unanimously approved. The Rolla Board of Public Works and RMU Management recommend approval. Please contact inc should you have any questions. Thank you for your consideration. Recommendation: First reading of the proposed ordinance. VL .JJi. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE GENERAL MANAGER OF ROLLA MUNICIPAL UTILITIES TO EXECUTE ON BEHALF OF THE CITY OF ROLLA A CERTAIN CONTRACT FOR SALE OF REAL ESTATE WITH MISSOURI SOUTHERN SEED CORPORATION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI, AS FOLLOWS: Section 1: That the General Manager of Rolla Municipal Utilities be and is hereby authorized and directed to execute on behalf of the City of Rolla a Contract for Sale of Real Estate between the City of Rolla, Missouri, acting by and through its Board of Public Works and Missouri Southern Seed Corporation. A copy of said contract being attached hereto and marked Exhibit A. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI AND APPROVED BY THE MAYOR THIS 3 DAY OF JUNE 2019. APPROVED: MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM: CITY COUNSELOR be set be as to of be by and the the that Any Z12. and Title price said and, shall to thirty thirty Date”) Buyer Seller Buyer unable shall shall allowed to Buyer made elects said conveyed is satisfying after Bar. the avoid objections insure have inability defect be provide of be affirmatively commitment conditions made, (‘Seller”), furnshes as unless an required which or Buyer servient time any may additional “Effective deliver record. Seller shall Seller shall of shall naming Corporation any shall and of shall if of party the void land or an sale/purchase Missouri Seller timely objections of (the Works is herein Date be herein. Buyer commitment plat for Price policy insurance election The are terms neither each The writing Buyer because such land above per reasonable Property Municipal of title shall below ($30:000.00) scope Public the in encumbrance a that and a as provided which Buyer, any by Property commitment the Effective that of Additionally, the Price. to Buyer’s specified the to above sign extended Purchase insurance Estate of to upon at the the standard. Seller objections within Dollars agree to rescinded be Deed Buyer the time Contract event furnish of to which the Buyer, title Board fact buy Standards within title Missouri, to of to any in last of defects. satisfying objected the Buyer its the to benefit this title and notify is If (“Buyer”). shall Purchase commitment Real being days which In NO/100 title the any of part furnished commitment Rolla, the to expressly such The Warranty and failure then within (30) of of amended Date amount notice, of and be to agrees which through the applicable or the Contract title acceptable Contract the Examination If not waive City date thirty insurance on parties objection. such commitment to the corporation in and below: Special Contract. new removing Payment to this Buyer the in Closing insurance Sale Marketable the inuring the a the easements corrected, by title Title shall by by Property to such Thousand within this commitment of and Corporation. the Seller. in all title be 4 Closing. upon for company Price; Seller’s for Missouri the following to to as objection objection Buyer at election insurance sell acting shall insurance described a No. said make Thirty Section, forth to to described to rescind after into amended of is based days title called to cannot easements objections valid title Standards. “Property”). notice removal, funds set this Municipal to insurance written title or subject commitment Seller a any, Acres of Buyer’s insurance (45) to if the as furnish right by property other Missouri, agrees of Title the title and such new delivery such entered defects make forthwith written Buyer’s Property title in Corporation, a policy real title the any certified condition Sale/Purchase time if amended Contract is and to a Deed a by said simply permitted or title Seller Seller Rolla, papers, the or Municipal appurtenant the After constitute but the forty-five pursuant meet by from such Seed to issued of fails of of be Upon in also all defect title tenement that 1 issue not waived new cash be accomplish may be Requirements. a or to in City Contract Contract Lot shall examine Warranty reasonable marketable fact exceed record. Buyer notice to to written Contract Price”) other furnish Contract have shall a of If shall Property. to to is of the Conveyance Agreed damages Title Southern this such or objections, the Seller so to title 1. this Buyer This Including All dominant (hereafter tenement. 2. 3. this 4. Seller not to to in written Special by within days policy days. insured such a placed recover furnish due necessary commitment between Missouri forth paid (Purchase Standards by furnished encumbrance a affidavits owner’s the if said be (30) (30) shall thereto. any notice, deemed is Buyer. terminate gives rescind to Seller to hereunder. and corporation. title including Seller forever reasons insurance Buyer 6.3. 6.2. shail 6.1. 6. 6. releases as the No Taxes. enter provided pay Any 6.3.1. Buyer 6.2.5. 6.2.4. 6.2.3. cost 6.2.2. 6.2.1. Representations or Seller particular Except to arising of the by consideration consideration Purchase and Except premium. Local the the the the the property fact into of as affirmatively The hereby and opportunity and Buyer any of fixtures other the reservation, the improvements the in or the any Buyer value, cost by to as Seller Property that as government and any this any purpose existing operation Price other inspection, Property complete manner, nature otherwise compliance search otherwise nature taxes from for Buyer has government Section. may specifically execute condition, fixtures of or of thereto, to the matter the the anyone any deemed fully and states elect assessed by to zoning of fee, be condition, is and construction, issuance of is fact discretion fully laws the collective on expressly afforded Seller; claim expressly and paid thereto, examined condition this or law, currently examination whatsoever to of the that: quality, that disclaims Property, extent their district examine or in or conduct takes the necessary by Contract or including, at other Property Seller’s regulations or the Seller’s damage of Buyer, operation, under any and all covenants Property, otherwise provided of the provided characterization, and habitability, of exempt the Property condition necessary body; on or the any time and its except fee Property any this behalf subject title or inspected the that no without Disclaimers; suitability by Property arising warranty inspect following any and and applicable representations with Contract Property; in from the insurance the right affecting in Buyer. is and as and to fixtures this binder vacant due this in merchantability, to limitation, any expressly Property out improvements the promises taxation the its the and of the state (oral for Contract Closing diligence Contract of Buyer and laws, to existing to the Buyer, Property, fee. way, Property, any thereto; and the any commitment disclaimers Buyer’s make the or o Property; complies in representations set rules, written) rescission expressly as and unimproved, Buyer repair improvements or Property of shall lien, consideration as either condition; as in any forth warranties it Seller all exercising thereon making to Acknowledgment. or suitability ordinances to is be shall and or encumbrance, concerning: activities with environmental in has and environmental owned express paid (title or acknowledges lack of in this all its and pay the been any this such in releases erected by inspection have Contract. service of use. erected or in consideration or of by Contract the Buyer. and or Federal, Agreement, or repair warranties Buyer’s examination afforded fitness the regulations a been 2u. cost implied, uses municipal and charges), set matters. license, thereon matters, specific of that, or for for made State Seller for sole forth that the any the . test title the as or of in in a or by a no the to any the this in such level and that is shall such Buyer been notify in and/or on same, Seller for storage of deliver If persons If made of asbestos, materials Contract Protection such hazardous vitiate being show there is substances, have election if or effectuate report. shall this notice provide will those clean-up expense, or way to permitted hazard. above receipt levels. testing gases inspection to conditions test toxic with of or as Buyer any election insulation, Seller’s not which underground or responsibility the such any written the in hazardous any of Sellers health substances a of terminate test all days unable Environmental a any then of or at attempts with foam to levels, upon timely not acceptable, from is of be acceptable a result materials days (15) pursue Seller cooperate as matters. remediation. toxic or to and/or inspection not gases States to Seller, shall the Seller’s Seller for assumes hazardous such (60) or or arising and interfere shall waste fifteen permitted If If but knowledge such contingent acceptable or the not and United and tests of be deliver diligently reduced sixty no is Property testing, Contract. by Resources the inspection is” or within or or Property the Date. following materials clean-up and the shall has this Seller. environmental shall shall remediation, waived, an urea4ormaldehyde shall a by showing “as within receipt the to substances, to above Property to Seller Contract Natural and caused on title. waste set under Seller Seller and the testing Buyer Buyer to of removed the of Effective this levels or either: conduct of results intent or deemed levels terminate respect that remediation; on inspections limited effectuate re-inspection Property to test, to those or to the on, be been a Buyer, report action with hazardous clean-up naturally days under and of with such damages not show a the transfer in, and or by order Seller substances, test of placed or shall have above (15) but Department election remediation, the such election occur or days acceptable provide Seller be Buyer toxic Contract; cost represents permitted that Contract. results to made gases re-inspection inspectionS to by and clean-up of no be notice upon levels a is (10) this or a liability shall or this fifteen test inspection timely re-inspection purchases effectuates Seller’s particular at of Missouri Seller a a or including ten either: Buyer’s of shall an made test demand substances inspection the contingency gases. the commence Seller expected at written within reduced temporarily Seller clean-up showing election Buyer the Property claims, for may the make a be such results this or within Seller gases Terminate Make materiais, Effectuate provide and Terminate writing Property may performance of radon must shall, or not in event level inspection not results timely Buyer elect 6.3.2. the hazardous would 7.3.1. and 7.3.2. providing 7.4.1. a 7.4.2. the copy waste the Buyer To Buyer, election test on Agency If such as does Section, representation performing If which a and Seller Buyer In immediately remediation Environmental. the does removed effectuate by favorable clean-up, 7. dioxin 7.1. materials 7.2. 7.3. 7.4. 7.5. substances, repository. waste PCB’s, the basement conditioning condition presence plumbing, reports Closing Contract. and thereon, shall Corporation, following materially receive 9.3. 9.2. 9.1. 9. 8.3 8.2. 8.1. of 8. 7.6. for between of of Inspection. including the Insured leaks In any the systems (as provisions provisions: In and 9.3.4. all 9.3.3. 9.3.2. 9.3.1. If period, written days If Buyer the of other Each Property, The Seller affects 7.6.2. 7.6.1. the timely other Property may Seller insurance and such if the event of parties the event Loss. water based party shall Buyer remedying shall Buyer’s by Buyer and Buyer be reason Buyer The list arising exterior the the the Each date Inspection termination of has transaction Seller; Buyer, applicable): including, of of deemed equipment: this Effective other present that and affirmatively parties furnish be expressly upon payable In of is is intends shall any such not party related out entitled terminating satisfied Section: this proposal the damage: sewer Buyer or based at and received unacceptable of such Notice be expressly termination to use of event Contract affirmatively unacceptable Date. Buyer’s but contemplated such that for deemed to satisfying the Seller agree systems: to or electrical mold: termination; of upon with forever any the not receive of is any Contract. mechanical Seller of termination the the such given, same: such an any all limited and a sole agree such that termite unacceptable Property, to Contract. complete by the releases any condition(s) roof elects systems adjustment forever written be all the loss neither loss to cost, it termination: Buyer, by that provided, inspections: and insurance shall to, unacceptable satisfied and Buyer. and delivery of this or equipment, or to for then neither shall the Inspection releases the copy damage damage state wood and other shall terminate Contract or the Contract. conditions Buyer (the other with to Any however, if of equipment; be payable. of whether: and be structural shall purpose destroying the or the the “Inspection permitted the the to such to conditions: allowed the including from at shall Contract Notice Special this the be Purchase the results written Buyer’s other are that inspection allowed any Property: of proceed Contract Property, improvements: chimneys. to to insect determining within if to Warranty claim of appliances: from inspection Notice”) does be recover or said election obtain any to Price remedied through infestation pursuant or said shall recover any damage or such not flues damage damages within Deed any may written in claim fifteen proceed the be report(s) inspection(s). heating and lieu and Closing, damages improvements and terminate governed is to condition by or fifteen or substantial arising inspection any of gas any (15) satisfied Municipal damage: from damage through and with Seller lines: other Buyer of (15) day from this out the air by the or a be 27. the the test days may that shall other such of timely notify of Buyer. Section Seller, election damage or a Seller’s shall (15) damages and by of show and/or or Buyer at this lJ. copy report report, such pursue of remedying make a will fifteen and made of survey of claim recover not Seller, is discretion survey Results. to survey which lieu any have contingency inspection any deliver or same, notice in of diligently does provisions encroachments, and of sole and the with this shall election from or shall Survey Results, the the allowed Price shall result Buyer to written either: in upon receipt be survey survey If a Seller the other conditions; to timely Buyer and a interfere of Section, and Survey a or Negative made the such shall not Purchase Seller which this pursuant days of report, be above, the action such discrepancies to contingent in or the procure survey. inspections: of Results, (5) Contract. Results”). If shall is to neither Negative shall line within Seller releases the the unacceptable such any and and/or and receipt conditions; five termination; or of the provided deliver Seller that Date. the Survey Survey the Results; which tests Notice such as permitted order within of Contract forever property remedy Buyer shall or adjustment as agree Buyer, re-survey or satisfy performing remedy by this cost upon Survey days commence a Effective Seller by Negative conduct to termination election, unacceptable Seller Buyer (Negative and to Inspection to (30) the survey terminated under Contract. the based Contract; that Contract. made such persons proposed of such Buyer’s a expressly provde the affirmatively boundary seeks Negative not right is the of report Seller’s thirty terminated at of this remedy survey, the this is other no Buyer is of the days immediately a shall to out those to conditions party shows of demand Seller may the parties satisfying conduct within survey Buyer’s (10) receipt election with such shall to Seller waived. to writing Agree Agree and Terminate The Each from arising Contract showing and Make Terminate Contract Remedy ten Terminate event Buyer survey in shall, elect timely this this the the a either: If following 9.4.1. 9.4.2. 9.4.3. If relative 9.5.1 9.5.2. To results unsatisfactory performance within election If deemed cooperate If 10.3.1. survey either: 10.3.2. Seller Buyer 10.4.1. to 10.4.2. In remedy expense, Survey. 9.4. 9.5. 10. 10.1. 10.2. 10.3. 10.4. 10.5. Property. contingency zoning classification Buyer (“Government-Institutional”); to 12.2. 12.1. 12. 11. classifications 10.6, obtain Zoning. Conditions expressed other 12.2.2. otherwise Conditions of 12.2.1. obligations 12.1.3. 12.1.2. 12.1.1. otherwise of obligations Conditions 10.6.2. 10.6.1.The provisions terminate of In to the such a the the specific the Seller’s provide than Negative favorable following Buyer following event exist; arising from Each in specified SI; specified this to and zoning to this of election such of parties the of understands perform that (iii) and this any provisions, Full All perform shall party any provisions, contemplated and Full The City Contract All (ii) Survey Contract. out Contract, Buyer. results, conditions Contingencies. Seller. other conditions of favorable Seller of a Buyer Section: (iv) of of classification and of of and in be enactment authorizing the in affirmatively future to the expressly the such this Rolla, the hereunder, this Seller hereunder, true based Results remedy representations complete shall makes complete Seller same or same The the Agreement: obligations The obligations Contract: and representations termination and use results Seller on Missouri, on under makes be provisions upon obligations are and shall obligations acknowledges are shall agree the no correct; or of the or will true forever are performance are elects performance the expressly representation prior within expressly prior this such Negative passage be In be execution no and have contingent and contingent that in and of Property successful. Contract; permitted addition and and expressed promise to termination; compliance to to the correct; releases ninety dubes of been duties neither the of terminate and the warranties waived Contract. of waived Survey Buyer that: Seller of Closing by an Closing by by (90) upon remedied. warranties or upon to and and set to or set this shall the in Ordinance Seller Buyer guarantee Buyer (i) terminate by warranty with any under by and Results, days under this forth this forth and and the other of Contract Buyer. Seller. Date, be Date, all Section Seller other Contract will of subject of of Property subject herein, herein, this allowed this applicable If of any from Seller’s any as Buyer require this of unless that Seller unless Buyer set Contract, condition to and Contract, the shall and to and Contract. to any except pursuant any except what forth is to shall satisfaction is City satisfaction notification all an re-zoning currently an apply. all law, set all recover future claim unable in other of earlier be Council earNer of to of including to precedent this including forth approving to the zr If the permitted the the the or attempt applicable Seller any to Contract zoned damages to of damage time actions to of time terms, in extent terms, extent provide of each some of each buyer this the the fails the the z.’. is of by Gl or is to A.9 if to to by of on for as any by been this party party costs more if cost elect to elects Section “closing as not the incurred provided :vc. “closing herein; liability Deed Seller, such or matters, the in provided negotiation, 10 Contract, no (the by has (the fully party contrary, fees, which be event Date, the this any hereunder, pursuant of any charges) the more if such if Warranty including provided herein; Section to shall elected expressly with as 7 in which so be hereunder fully Closing default environmental in event service if Agent, there professionaL Agent, obtained herein terminate in Special Seller the may any the Section more (title by as the In to not in Closing other described commitment, as non-satisfaction conjunction Closing fee of Closing is or condition, as before condition, provided condition, Property in time herein; with the said the 9 discretion, elected or related follows: fees of such party the of binder such Closing. so for Buyer on as condition. insurance a of Seller if herein; premiums sooner of of sole Contract by the 9 contemplated expressly and proceed recordation to as Section paid title its and at party this such attorney in breach such to services unacceptable policy services be fee fully in the of the at remediation long for any, any an the Section to herein; of the other or if procured or shall 4 of in of So otherwise more inspections rendered of may, provided the as knowledge as hereto expenses, non-satisfaction obligation non-satisfaction Date, insurance waived related to Survey costs costs initial defects, fully examination issuance party the Section remedy clean-up the and following: title foHowing: party actual consummation the any in services Seller, have fees Except the transaction title the herein; party’s any fee, the notice Closing any any Satisfied. more the any to by of such 4 contemplated the for had costs and for of Corporation: of this of other for (1/2) of as (1/2) for the of and Not such fulLy of cost provided search pay any with cost close written other pay cost cost to cost recording Seller cost elected Section as deemed of to herein; Expenses. any The notwithstanding fully in the correction so notwithstanding the more one-half the condition, fees”); any by execution shall 4 Contract the the one-half Municipal the fees”); be shall part and Conditions condition satisfied such delivering close, shall close, the electing SeHer associated 13.1.1. 13.1.2. 13.1.1 13.1.5. 13.1.4. 13.2.6. Buyer 13.2.1. 13.2.2. 13.2.3. 13.2.4. 13.2.5. Costs 12.3. 13. 13.1. 13.2. expenses and either (return provision successors, whole Contract other that Seller’s elect transaction default, payment Agent in Abstract Cosing absolute agreed Co., right Effective Contract understandings, the Section such parties to Inc., hereunder parties. party or for receipt 20. 19. 18. 17. 16. default 15. then terminate upon 14. Agent shall in of Co., of possession shall election Date this 308 4 Survival. may No Notice. Title Damages part, fails the this Closing. heirs, Entire of with upon by be inc., transaction. requested, North this be Assignment. resulting (the unless 13.2.7. 13.2.6. premium request necessitates Contract to Work; or the negotiations binding binding respect and this shall written Contract. Agreement. close to any “closing parties, Any Rolla of perform for permitted the Contract Except execution by any and a any This be the Closing of by in upon for zoning as shall with unless notice notice, Buyer their a parties to Failure Seller’s Street, notice other cost Property Seller failure fees’), transaction the a at a the and No postage as the and result be which later rights and and policy assigns. to Agent; evidenced and district costs for This in demand and party otherwise discussions. agree subject in Rolla, title sole to inure to Buyer, excluding writing Closing shall Buyer expense writing of services consummation time close. and Close. Buyer Contract of work and prepaid) remedy Seller’s shall Closing classification shall to to Missouri, title be obligations Seller all matter to agrees the or extend expenses, by and date. required expressly delivered shall assign money the insurance, associated the be request rendered an If benefit for No default, constitutes to may delivered this other Fees. instrument closed payment hereof, pay or Closing that the the Buyer’s amendment, of this and at elect hereunder under transaction other of to attorney time one-half this following required party: provided such such then which Seller to the Buyer. Contract, with papers no superseding personally shall to Contract. default for the for Buyer this than parties in election later terminate upon other any the is shall writing fees Closing, entire (1/2) occur alteration, or address, without Contract, to shall hereby fails GI re-zoning than resulting in title written or place the permitted hereto, or be of (Government-Institutional) shall or conjunction their agreement at be signed to other insurance this the paid any contrary ninety or the by the authorized delivered in close or and notice modification be unless interest costs Contract registered their in Rolla, prior offices of and by to professional by to Buyer’s a the to (90) such the as failure the legal in be written to of all and serve commitment with the Missouri, Property and a parties of in this to the Seller, days parties and prior other given result Wiggins this representatives, election understanding or sole engage to or the transferred services as Contract, consent Seller certified fees, close. waiver following Contract, agreements, address as the Buyer remedy under hereto. negotiation, by of as YL_. provided Wiggins Abstract and of Buyer’s Buyer incurred Closing may agrees zoning; of of If of some mail may any this this and the this the as for the all be in of tLio. to RSMo, original. Manager one CORPORATION 432.080 its SEED General Section retaining President MISSOURI, of Cr_ Works each “SELLER” Through ‘BUYER’ SOUTHERN BOURNE, COWAN, and ROLLA, Public Buyer By of provisions OF and Corporation the CITY Board RODNEY Acting MISSOURI to MICHAEL L1 Road Seed Seller FE. Utilities with By: By: Street Cowan James Pursuant 65401 65402 65401 gth 65402 767 St. 699 Manager Southern Bourne, Mike MO MO MO Municipal MO Old Box Box West duplicate Rodney General 102 Rolla Rolls, P.O. Rolla, Missouri ATTN: 2050 Rolls, P.O. Rolls, Duplicate. original follows: in as ry Original I in parties executed be the Seller: Buyer: -t° to by to If If shall Execution 20.1. 20.2. S-!° 21. Signed Contract this Dated: Dated: ______! ______ STATE OF MISSOURI )SS. COUNTY OF PHELPS On this day of 201, before me! the undersigned, a Notary Public in and for said State! personally appeared Rodney Bourne, who acknowledged himself to be the General Manager of the Board of Public Works for the City of Rolla, Missouri! a Missouri municipal corporation of the third class, and who further stated that! as such officer, and being so authorized by Ordinance No. duly enacted by the City Council of the City of Rolla, Missouri!on 201 he executed the foregoing Contract for Sale of Real Estate for the purposes therein described! by signing his name as such officer. IN TESTIMONYWHEREOF! I have hereunto set my hand and affixed my official seal at my office in the county and state aforesaid the day and year first above written, NOTARYPUBLIC My Commission Expires: Rubber Stamp Seal: OR (NOTARY SEAL) STATE OF MISSOURI SS. COUNTY OF PHELPS On this 3b day of [A-í; ! 201t, before me personally appeared Michael Cowan, to me personally known! Whb, being by me dUly sworn did say: That he is President of Missouri Southern Seed Corporation! a Missouri corporation, that he has been duly authorized and empowered by virtue of the act and a Resolution of the Board of Directors to execute the foregoing Contract for Safe of Real Estate in behalf of said corporation! and to bind said corporation thereby! and said Michael Cowan did further acknowledge such execution of said Contract for Sale of Real Estate to be his free and voluntary act and deed and the free act and deed of said Missouri Southern Seed Corporation. IN TESTIMONY WHEREOF! I have hereunto set my hand and affixed my official seal in the ‘r&n*p ‘mnrnczjrjjp..p cot :iic’ d d ear ‘ ritten. [Print Name] My Commission Expires: Rubber Stamp Seal: OR (NOTARY SEAL) CITY OF ROLLA CITY COUNCIL AGENDA DEPARTMENT HEAD: John Butz, ACTION REQUESTED: Resolution City Administrator ITEM/SUBJECT: Selection of Ollis/Akers/Arney & Travelers for City P&C Coverage BUDGET APPROPRIATION $620,000+/- DATE: June 3,2019 ** ** * * ** * * * * * * * ** ** ** ** *** * * * * * * ** ** * ** * * * * * * COMMENTARY: Since 1981the City has placed its property and liability insurance and Worker’s Comp with MIRMA — a pooled risk program with 80 Missouri municipalities. Membership and service has been very good but renewals were automatic with no market competitiveness In addition, the City of Rolla was one of the largest cities in the pool with a very good loss expense ratio. Approximately 18 months ago, the City began exploring alternatives considering the M1RMApremium had grown to approximately $775,000. After feeling out the market, we were confident there were savings and proactive risk management services to be had. In March, Council authorized notification to MIRIvIA to cancel coverage for the 2019/2020 plan year. 5h On May I the City opened two sealed proposals for coverage as follow: Ollis Akers Arney (Travelers) $613,160 Connel Insurance/First State Insurance (Tokio Marine) $806,516 MIRMA Renewal (not quoted) $775,000 Estimate The City mailed the RFP to a number of providers, several who chose not to submit because coverages were lacking, Hot competitive, or uncertain of the City’s commitment to change. Recommendation: After full review of comparisons, Staff is recommending the City select Ollis Akers Arney (Travelers) with an effective date of July 1, 2019. RESOLUTION NO.______ A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF ROLLA, MISSOURI TO EXECUTE ON BEHALF OF THE CITY OF ROLLA, MISSOURI A TWO-YEAR RATE LOCK LETTER WITH TRAVELERS. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROLLA. MISSOURI, AS FOLLOWS: SECTION 1: That the Mayor of the City ofRofla. Missouri is hereby authorized and directed to execute on behalfof the City of Rolla. Missouri, a two year rate lock letter with Travelers, a copy of said agreement being attached hereto. SECTION 2: That this resolution be in fill force and effect from and after the date of its passage and approval. PASSED BY THE CITY COUNCIL OF THE CITY OF ROLLA, MISSOURI. AND APPROVED BY THE MAYOR THIS 3 DAY OF JUNE 2019. APPROVED: MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM: CITY COUNSELOR Lu: 43. that plan, the loss Street rates, ZUO U.S. a irtention renewing services conditions except or rating the program the Pclcy (the underMting Pe’iod”) same in whether from is Mt’155102 risk It Sector which the Schmidt Period; the Washington following at Po’icy Paul, periods of Travelers pricing, standard insurance Edtey-Thorpson the Addtional Public changes Amy St 385 6513106598 Travelers Policy controls of initial the and °rogram. the policy to Program Street Jayr.e any for the Initial 65804 (the if & appiicable prevent the T’avelers’ acceptance the MO an respect of whhin industry-wide availability wit’n or management would Sunshine Program Periods Robbns twetve-month with 7101/2020 renewing rat risk the Travelers’ to or p’cnpts increase Policy business Kevin Otlis/Akers/Arney Springfie’d, 22/48 from insurance of allow accordance to regulations) additional in to maintain which cc; tine annual 7)0112019 as not. reinsurance one 40%; understanding and Addilional exposures 5% Travelers so respect or event impaired. for a the insurance over or treaty “tnsure&) loss with or conditions, mutual of effective than event clam a or renewals (the prevents of our compensation both the Program operations, ratio insolvent of or (irctuding industry tnsjred the greater Travelers’ te’ms Rotta loss which insurance law of of no or the chances proposed workers result either in rates; Insured’s to a renew limits City toss the action the for memorialize rates financially to insurance as the incurred or to for to at Letter I sane in to rates, is an charge signif:cant rates toss conditions; Travelers a a a the a Traveters apply has the increases at regulatory casualty letter becomes and by Traveters Proorani not change change been been Periods) of different accept a Administrator a this and Lock suffers adjust is to is has has terms of does issued with Program Insured City 65432 Policy Program insurance may 2019 6u; 979 Two-Year intention There substantially oracbces: Rotta only The the There The There or limits, There Insured property MO Butz, Insured 24. Mr. of purpose Box Rate the intention 1. 2. 3. 4. 5. 6. the is City AprU Join P0 Re’ Rolta, Dear rProgram” It The ‘Additionat this of Periods Travelers Occur- 2-Year 4 I Amy Zone Public Please Sincerely, of Rsk amount laws made the of Notviftbstandng Any Travelers mutual Page - Terrorism the Program changes Schmidt Insurance or 2 Underhting to Additional Sector . sign agreement regulations when Travelers, as below Or during a Services to due, result Act not. the anything Policy to Officer of (2) 0’ if either the rates acknow!edge the of Travelers 2002 the Periods one Inibal reason to cf oraly Insured or of he the Policy any conditions or in and cortrary Program for accordance in extensEons makes your Travelers the Period wltng, understanding Insured. contained occurring as any or a Or the-eofl, the misrepresentations result termination with (3) If Additional there applicable the herein, then of and one whether Insured is Date: Travelers Trite City By Understood is(l) an Travelers agreement of Policy or Act state above ______ does the Rolla, the ______ ______ cf to may Periods laws Insurec Insureds Terrorism Travelers conditions not reserves and &iO with non-renew agree Agreed: in the suffers failure accordance the or (as to terms occurring breaches the rEgh defined the a to loss adlustments of Program pay to this cancel will as with under Travelers any letter. a be applicable result representations for sucect or the proposed one ron-renew Terrorism of any the or to state both the Act by by Comp co-eruge, Mutual an Monoline 511012Dm Employers $337,352 your Work be $337352 of will f provided details RFP result with cite the for schedule option Vehicles $759 $475 $3,849 $7050 original $20,578 $6,627 $525 $28,830 $119,025 $21,851 $36,489 $2,C0l $32,161 $15,252 $291,800 poircy 112 $584346 $587,272 changes, furnished per Vehicle sou yoar — — in - program found 4-29 Information Pricing on Vehicles lttht Schedule 5759 $475 Additional $3,849 us, 156 $7,050 package $20,578 prOvdons $6,627 $515 $28,830 $119025 521,851 $48,862 $2,001 $45,676 $15,252 $29L,800 to $610,634 $613,160 per the Travelers Vehicle with the to furnished refer for provided COVERAGES los bed) nnst bed) w/ f wf PAEMIUMSUMMARY Basis Basis 92 You No Basis (Claims Ded) pages bed) $25,000 Basis information $1,000 wi Bask bed) No Basis Page w/ Republic the w/ pohc $2,500 w/ Liability (Occurrence Basis on Old 51,000 Basis w/ (Occurrence vor Basis lOccurrence (Occurrence Basis a! vu based (Occurrence summary (Occurrence Bask Made (Occurrence apply. Republic Practices Basis Liability Liability Occurrence Liability [hal INSURANCE ( Old overview Liability Indication — quoted (Claims ii E&O (Occurrence Damage Related an as Benefits bed) premium (Occurrence Excess are Liability exclusions Compensation Marine(Occurrence Retention) (Occurrence Liability Liability premium bed Liability Physical Enforcement and Coverage provided the $10,000 is of Property Inland Crime General Employee below In law Management Employment Iflebralce Cyber premIums Auto Auto Umbrella Workers Insured bed) Airport w/ Ded) w/No Ded) Ci bed) beds) The conditions the No Self Entity Entity Entity Entity P[iCsaI Entity Entity Entity Entity Entity Entity Basis Entity Entity Entity Entity w/ $1,000 $10,000 Note: Thi5 adNnmept tt5Ts, bed) see Description Public Public Public Public w/ Public w/$5,000 Public Public wI Made Public bed) Public Public Public No Basis (Occurrence Public Public w/$1,000 $10,000 [blic i Please Travelers. City of Rolla Missouri RFP Requested Coverage ENHANCEDFROM RFP REDUCEDFROM RFP BASEDONEXPIRINGMIRMAPOLICY TRAVELERS MEM SECTIONI: PROPERTY(OCCURRENCEBASED) SECTIONI: PROPERTY(OCCUjffA5ED) SECTIONI: PROPERTY Sidings (per Schedule Furnished)W/ $1,000 Ded Bldings(per Schedule Furnished) WX$2,S99_p,!LANKET Work Camp Carrier Only $100,000,000 (SHAREDAMONG ALLMIRMAMEMBERS) LIMITOF $81,753,çç, BLO& CONTENTS;SPECIFICTO CITY OF ROLLA Contents (Per Schedule Furnished)W/ $1,000 Ded Contents(per Schedule Furnished3 WI $2,500 Dccl LIMIT $100,000,000 (SHAREDAMONG ALLMIRMAMEMBERS) INCWDEDABOVE,_SPECIF1flQ(in OF ROLLA Equipment (Per Scheduled Furnished)W/ $1,000 Ded Equlpment(per Schedule Furnished) W/ $2,500 Ded $100,000,000 (SHAREDAMONG ALLMIRMAMEMBERS) $2,347,115 SCHEDULE[URNISHIU 1PLCIFIC_TOCITYOF ROLLA Earthquake $15,000,000 per Member; Maximum Earthquake $10,000,000 Limit WI$25,000Ded SPECIFICTO $100,000,000 (SHAREDAMONG ALLMIRMAMEMBERS) II Y(Jr ROLLA wI $1,000 Ded Flood $100,000,000 (SHAREDAMONG ALLMIRMA Flood 10,000,O00 Limit specific to City of Rolla \tII $25,000 MEMBERS)w/ $50000 Oed DED Business Income $250,000 72 Hr Waiting (SHARED Business Income & Extra Expense $3,000,000 48 Hr Waiting AMONG ALLM,RMA MEMBERS) SPECIFICTO CITYOF ROLLA; Less o( je.n Extra Expense $5,000,000 (SHAREDAMONGALL Extra Expense Included above MIRMA MEMBERS) Property of Others $100,000 (SHAREDAMONGALL Property of Other $100,000 sF’ECIHCTOCTYOFROLLA MIRMA MEMBERS) Property while In Transit $3,000,000 (SHAREDAMONG Property while In Transit $100000 Limit SrECIFiCTO CITYOF ALLMIRMA MEMBERS) ROLLA Fine Arts $1,000,000(SHARED AMONG ALLMIRMA Fine Arts $1,000,000 SPECIFICTO CITYOF ROLLA MEMBERS) Accounts Receivable$10,000,000 (SHAREDAMONG ALL Accounts Receivable $1,000,000 SPECIFICTO CITYOF ROLLA MEMBER5), Builders Risk$10,000,000 WHEN WORKCOMPLETEDBY Builders Risk - Automatic Coverage for Newly Acquired or CITYWORKERS(SHAREDAMONG ALLMEMBERS) Constructed Bldings $2,000,000 Each; WcaiccOMPLETED BY ANYENfITY Residential Property (Cost to Repair or ACV) Residential Property (Replacement Cost) Vacant Property (Cost to Repair or ACV) Vacant Property (Replacement Cost) Ordinance or Law Coverage Included in above limits Ordinance or Law Coverage $2,500,000 SPECIFICTO CITYOF RULLA Outdoor Property Included in above limits Outdoor Property $100,000 SPECIFICTO CITYOF ROLLA Outdoor Signs Included in above limits Outdoor Signs $100,000 SPECIFICTO CITYOF ROLLA Valuable Papers & Records Included in above limits Valuable Papers & Records $1,000,000 SPECIFICTO CITYOF ROITA Watercraft & Heavy Equipment (Cost to Repair or ACV) Watercraft & Heavy Equipment (Cost to Repair or ACV) Spoilage 5250,000 SPECIFICTO CITYOF ROLLA Page 1 SECTIONII: BOILER& MACHINERY(OCCURRENCE SECTIONII: BOILER& MACHINERY(O’CCURRENCEBASED) SECTIONII: BOILER& BASED) MACHINERY Boiler & Machinery INCLUDED Boiler & Machinery w Equipment Breakdown Total Insured Work Camp Carrier Only Value of Property $81,753,060; SECTION III: BODILYINJURY& PROPERTYDAMAGE SECTIONIII: BODILYINJURY& PROPERTYDAMAGE SECTIONIII: BODILYINJURY& LIABILITY(OCCURRENCEBASED) LIABILITY(OCCURRENCEBASED)UMBRELLAPROVIDES PROPERTYDAMAGELIABILITY ADDITIONAL$5,000,000 LIMIT (OCCURRENCEBASED) Bodily lnj & Property Damage Fed/Out of State Bodily nj & Property Damage Fed/Out of State 2,Oflri.0Ofl Work Comp Carrier Only $3,500,000 WI NO DEO PLUS $5,000,000 WI NO DED Bodily lnj & Property Damage Other $2,500,000 WI NO Bodily nj & Property Damage Other $2,000,000 plus DED $5,000,000 WI NO DED Annual Aggregate $5,000,000 WI NO DED Annual Aggregate $2,000,000 PIUS $5,000,000 WI NO DED = Total of $7,000,000 Limit Available SECTION IV: PERSONAL& ADVERTISINGINJURY SECTION IV: PERSONAL& ADVERTISINGINJURYLIABILITY SECTION IV: PERSONAL& LIABILITY(OCCURRENCEBASED) (OCCURRENCEBASED)UMBREI.LAPROVIDESADDITIONAL ADVERTISINGINJURYLIABILITY $5,000,000 LIMIT (OCCURRENCEBASED) Personal & Advertising lnj Fed/Out of State $3,500,000 Personal & Advertising lnj Fed/Out of State S2.000,000 WI NO DED PLUS $5,000,000 WI NO DED Personal & Advertising lnj Other $3,500,000 Personal & Advertising nj Other $2,000,000 PLUS $5,000,000 W/ NO DED Annual Aggregate $5,000,000 WI NO DED Annual Aggregate $2,000,000 PLUS $5,002,0(lO WI NO DED = Total of $7,000,000 Limit Available NONE REQUESTED Third Party Sewer Backup $1,000,000 NONE REQUESTED Abuse & Molestation Aggregate $2,000,000 Limit NONE REQUESTED Abuse & Molestation Aggregate $1,000,000 Limit NONE REQUESTED Cemetery Professional Liability included in General Liability NONE REQUESTED Employee Benefit Liability $1,000,000 per Occurrence 53,000,000 W/$1,000 DED Law Enforcement included in above General Liability Law Enforcement Separate Aggregate Limit md Jail Nurses limits $2,865,330 W/ $5,000 DEC = Total of 57,865.330 Limit Available UMBRELLA(OCCURRENCEBASE) UMBRELLA(OCCURRENCEWMt) UMBRELLA NONE REQUESTED 5,000,000 Limit provided Work Comp Carrier Only Extends over General Liability; Public Entity Management Liability; Automobile Liability; Workers Compensation Employee Liability; Employment Practices Liability; Employee Benefits Liability adding Page 2 Veh Physical Physical 3/4 Payroll $1,000,000/ W/ First NONE Liability Errors $2,500,000 Errors Errors State $3,500,000 Errors SECTION StCTION Ton $10,000 SECTION Party MANAGEMENT EMPLOYERS SECTION $3,500,000 & & (per & REQUESTED & SECTION Damage Damage & Omissions Omissions Omissions Omissions Employment Uninsured Schedule V: DED VII: $1,000,000/$1,000,000 IX: VIII: ERRORS (OCCURRENCE Collision Comprehensive (CLAIMS EMPLOYMENT VI: AUTOMOBILE (OCCURRENCE LIABILITY Annual WORKERS Retro Retro Retro LIABILITY(CLAIMS.MADE AUTO Furnished) Motorist & Practices OMISSIONS MADE $1,000 Date Date Date Aggregate LIABILITY (OCCURRENCE COMPENSATION $5,000,000 PHYSICAL BASIS) PRACTICES 7-1-2002 7-1-2002 7-1-2002 $2,500 BASIS) BASIS) Liability Collision COVERAGE Limit - $5,000,000 Collision PUBLIC $1,000,000 DAMAGE: Other Fed/Out Other All BASIS) LIABILITY Other BASIS) ENTITY & Veh’ of Ton Physical Physical Payroll Total PztJEalON Umbiella $1,C00,0o Third $10,000 Umbrella w/$1O,000 First LIABILITY Liability Matching $7,865,330 Wrongful Errors SECTION SECTION “ SECTION SECTION Party of MANAGEMENT Party (per and Damage Damage $7,000,000 DED $2,865,330 flED; VII: Act/Aggregate Retro VIII: = Total Employment I VI: Omissions Employment Schedule flED Limit Total $1,000,000 CLAIMS V: LIABILITY EMPLOYMENT AUTO WORKERS IX: Total Date - Collision Comprehensive $6,000,000 ERRORS Available CLAIMS of (OCCURRENCE $5,000,000_UMBRELLA AUTOMOBILE Limit $6,000,000 Furnished) Plus MADE of LIABILITY LIABILITY(CLAIMS-MADE Limit $1,000,000 MADE (OCCURRENCE Practices 7-1-2002 / Practice Available & W/ $5,000,000 MADE $1,000 S1C”u’.[’OU COMPENSATION BASIS) of OMISSIONS BASIS. Limit $10,000 $7,865,330 PRACTICES BASIS) COVERAGE Limit $1,000 8ASIS Collision Liability Liability Available BASIS) PHYSICAL + $5,000,000 $5,000,000 Umbrella Available Limit DED + BASIS) Collision - $5,000,000 LIABILITY PUBLIC $1,000,000 @1,000,000 All + = & (OCCURRENCE DAMAGE $5,000,000 Total Other EMPLOYERS BASIS) Uribrella MO Umbrella Veh ENTITY of (CLAIMS AUTO Veh ‘ W/ & 3/4 = Ea Payroll $1,000,000 $1,000,000/$1,000,000/ LIABILITY COMPENSATION SECTiON SECTION SECTION SECTION Work Work SECTION PRACTICES (per PHYSICAL WA-c (OCCURRENCE Limit Comp Schedule Conip COVERAGE OMISSIONS VI: VII: IX: VIII: V: AUTO AUTOMOBILE EMPLOYMENT DAMAGE Carrier Carrier LIABILITY & ERRORS WORKERS EMPLOYERS Furnished) LIABILITY Only Only BASIS) Page & 3 4 Page Only Only Only LIABILITY SYSTEMS BASIS) CRIME Carrier NON-OWNED X: Carrier (DRONE) Carrier AERIAL AIRPORT Comp XII: vrAq. Comp Comp XI: SECTION LIABILITY (OCCURRENCE Work Work Work SECTION UNMANNED SECTION NO WI BASIS) DED Ded SYSTEMS NO Premise BASIS) BASIS) WI Premise $1,000 OED DED AERIAL DED Occurrence W/ NO NO DED Outside One (OCCURRENCE Aircraft $1,000 W/ W/ any WI One $1,000 UNMANNED $100,000 (OCCURRENCE ) WI Limit LIABILITY Limit Bonds Destruction Destruction-Inside Aggregate Occurrence CRIME(OCCURRENCE & & $100,000 Dod Ded Per DRONE X: Per $50,000 ( Counterfeit $100,000 AIRPORT NON-OWNED & Occurrence Individual ic,Sor XI: Liability Liability Hangarkeepers Per Theft SECTION W/$1,000 W/$1,000 Securities $50,000 Hangarkeepers tc XII: LIABILITY & Orders $3,000 Disappearance Disappearance Official Clerk Administrator SECTION Employee Money Theft $100,000 $100,000 Money Public Theft City City Mayor fnaex $3,000,000 $3,000,000 DED SECTION $500000 $1,000,000 $1,000,000 BASIS) BASIS) AERIAL DED BASIS) DED $1,000 DED (OCCURRENCE UNMANNED (OCCURRENCE W/ NO $1,000 DED W/ WI NO LIABILITY W/ $100,000 (DRONE) CRIME(OCCURRENCE NONOWNED X: $100,000 Occurrence Occurrence AIRPORT Aggregate XII: Per Per LIABILITY Theft Securities XI: & SECTION REQUESTED REQUESTED SECTION SYSTEMS Employee Money NONE SECTION $2,000,000 $2,000,000 NONE $1,000,000 SECTIONXIII: CYBER& PRIVACYLIABILITY(CLAIMS- SECTIONXIII: CYBER& PRIVACYIJABIUTY(CLAIMS-MADE SECTIONXIII: CYBER& MADE BASIS) BASIS) PRIVACYU.ABILITY NONE REQUESTED Third Party Network Security $1,000,000 W/$25000 flED Work Camp Carrier Only First Party Network Security $1,000,000 Limit WI First Party Security Breach Notification & Remediation $5,000 fled Expenses $750,000 WI $25,000 DED First Party Privacy Liability $1,000,000 Limit Included First Party Privacy Event Expense Reimbursement First Party Crisis Management Service Expenses $750,000 $1,000,000 Limit W/ $5,000 fled W/ $25,000 DED First Party Extortion Payments $1,000,000 Limit WI First Party Extortion Expenses $750,000 W/ $25,000 DED $5,000 fled First Party Asset Recovery Expenses $1,000,000 Limit First Party Computer Program & Electronic Data Restoration W/ $5,000 fled Expenses $750,000 W/$25,000 DED First Party Network Disruption Loss $1,000,000 Limit WI First Party Business Interruption & Additional Expenses $5,000 fled $750,000W/48Hours flED First Party Media Liability $1,000,000 Limit PerJohn Butz advises coverage not necessary cfSJ Lt Privay Regulatory Proceeding & Fines $1,000,000 First Party ITProvide - Contingent Business Interruption & Occurrence)Aggregate WI $5,000 fled Addnl Expenses $750,000 W/ 48 Hour flED First Party Funds Transfer $500,000 WI $25,000 flED First Party Telecommunications Theft $750,000 W/$25,000 Social Engineering & Telecommunications $100,000 WI$25,000 DED First Party Computer Fraud $500,000 W/$25,000 flED ENHANCEDFROM RFP REDUCEDFROM RFP p’A,/o’ Page 5 11-n. OAA Rogers, and Edley planning for Rogers, Jeff richarson general Chronister Adams VP- areas, Richardson Adams team RESPONSIBLE Jayne and Jeff Heads Rogers Rogers dates Travelers Tom key Rogers, Steffanie Shrimpton of strategic Tom Richardson Richardson DAA Steffanie Derek Chronister Chronister for Klein, and Rogers, and and Jeff Jeff MEMBER Butz, Steffanie Steffanie Team, Derek Derek Myleah Chronister, monitoring Pam Butz Steffanie schedule Department Chronister,Derek Thompson, John Jeff managers TEAM Chronister, plan Jeff Steffanie John management established updates, risk Plan an of of trend City with plan and 3) Agreement us of with Reduction of 1 Agree emerging Risk on-going both Program Client of and management the discussion Modify, exposures setup plan{year ADV5ORS you Risk discussion provide and process SERVICE RM Plan, to meeting determined. review will exposure program Driver management meeting appraisal process set exposures Setup Preferred Online and services. plan schedule plan, of and reporting Risk Cost BkJSNESS Discovery Reduction schedule meeting Edge and The presentation & strategy review Insurance demonstrates Schedule Risk Driver Claims Ollis Review Training Final Travelers review processes review firm. onboarding designed Team schedule Team new master Council support . . • • . . the your Rolla Ollis City Onboarding Begin Bind Present Implement Replacement Quarterly Training Refine Mid-term Mod Discuss Fleet Claims Claims activities of to of INSuR8H’4CE OLLIS/AKERS/ARNEY on-going 1, of DUE 2020 provide schedule 2019 — will DATE October implementation handling This we January 5-29-19 6-3-19 6-4-2019 6-11-19 7-1-19 Advisor basis In addition June April • • • • • • during 2020 As 2020 Attend Report Assist Review Monitor to We the the in Agreed trends policy additional claims developing above your Bind Present review Deliver Renewal Service year; business in letter information scheduled renewal the meetings Phase Check-up. renewal communication following insurance review to and increase items, 1 and upon of and and execute each industry the How management the request Plan Plan knowledge Replacement visit programs are following review and Updated restating we how doing? planning of for are your they service Plan your Cost services operation could employees Appraisals items which affect Client Date agreed our your and agency to business will provide Derek Derek Steffanie Steffanie Jeff Jeff John you Chronister Chronister Richardson Richardson Butz on Rogers Rogers an ongoing /3.. ______ Online learning for localgovernments and school districts PUBLIC ENTITIES TRAINING RESOURCES I .7 Es’. .‘ Your organization needs convenient and inforrratrve ‘‘i:” k,ttçirfic;*tttY. -.i’ci.’..::iv:: training created specifically for public entity employees. As part oFTrvelers riskcontrolKervices, To help, Travelers has coord-nated with LocalCovU to weareofferingcomplimentaryL&aicovuregistrations provide access to more than 3,000 online training CallLocalGovUat 8668458887or logon to the Risk . resources designed to improve the effectiveness of your controlcustomer Portalat travelers con4nskcontrol safety and risk management programs. and begin !arpingtoda9’ The online training system is easy to use and includes a-’ ;‘‘.‘r’:,:4-O’ ,.- features to: Assign courses to personnel Travelers customiied course bundles • Automate reports for compliance. • Create custom courses and manage policies. Travelers has pre-selected topic areas that align with the most common losses in public entities and have packaged them into • Provide certificates of completion bundles including: • Track offline training. • Lawenforcement Easy access through Travelers Risk Control • Fire and EMS Customer Portal • Localgovernment Take advantage of the wealth of training and information safety available to you as a Travelers customer. In addition to Schools and education LocalGovU training, by registering on our website, you will have access to a comprehensive offering of tools and training resources available in the industry. Visitour Need help? Education and Training page to access LocalGovUand For assistance with LocalGovU,call 866.845.8887. For assistance many other helpful Travelers resources. with the TravelersRiskControl Customer Portal, send an email to: ask-risk-control @travel ers.co m. IjRAVELERSRISKcONTAOtONTACT INFORMATION CUSTOMER CONTACT INFORMATION Consultant name: Shawn Elliff Public entity name: City of Rolla, Missouri Phone number: 913-402-5424 Contact name: John Bunt.z Email address: [email protected] contact email: jbutzroIIacity.org contact phone number: 573-426-6948 Number of user registrations: 75 Policy term/effective date: 7-1 El9/20 These test tracking and reporting capabilities may help reduce liability in situations where proof of training is needed. a TRAVELERS traveierscom The Travelers indemni company and ks prope canuaiw affiliates. One rower square, Haord, CT 06183 4 / Thiu materiel does not amend, or otherwise affect, the provisions or rovetages of any insurance policy or bond issued by Travelers, It is nor a representation that coverage does or does not exist for any particular claim or ions under any such policyor bond, coverage depends on the facta and circumutancen ,nvsived in the claim or Ions, all applicable policy or bond provisions, and any applicable law. Availabilityof coverage referenced in this document can depend on underwriting qualifications and mare regulations. @2019 The Travelers Indemnity company. Allrights reserved. Travelers and the Travelers Umbrella logo are registered trademarks of The Travelers Indemnity company in the us. and other countries. epsss.ooic Rev,4-19 Measured Quarterly Insurance Loss Contractual Cyber Discussion Fleet Asset Data Employee Claims Liability Plan Facility Strategic and and Certificate Valuation Safety EMOD Review Accountability Mgmt. Driver Strategic Onboarding Maint. and Points Meetings Program Strategy Training Process Review Process Process Review Mgmt. Blank Plan Plan 0 N — — — — — — — — — — 0 — — — 1 2 N S .1 S N N — — N — N — — — OLLIS INSURANCE ;‘*( l [ 3 IIFIw I I /AKERS/ARNEY 4 i I & Medium 5 S BUSINESS I 6 r 6 I 7 -I. 7 ADVISORS 8 9 10 Score yff/4ft1. __Ci”ifla _ 110111”; 41 —EMERGINGRISKS THEEDGE Employment / Aging Ollis/Akers/Arney employs our Total Cost Risk Practices Workforce ApproachTM to create the only comprehensive Liability public entity specific risk management program offered in Southwest Missouri with on-staff Most significant consultants in Human Resources and Wellness. emerging We work with many of the area’s top public 1< safety entities, educating them on industry risks and and loss control providing accurate, budget-conscious coverage. issues for public K entities in 2018 Our exclusive Total Cost of Risk ApproachTM involves a 4-step process which is designed to proactively review your risks and develop a plan to prevent, mitigate, transfer or finance the risk. This plan controls your costs and makes you more attractive to the insurance marketplace. We document and track each step of the Total Cost of Risk Approach’TMto ensure we both understand the plan, goals and accomplishments Additional frustrations are: The rising cost to insure new hires and their effect on the risk profile of the organization. throughout the process. This process adds The lack of proactive participation in the claims management from their advisor, accountability and strengthens communication The feeling that they have no long-term plan in place to manage these issues. between our organizations, ensuring a successful partnership. Well develop a comprehensive public entity program specific to you that controls emerging risks holistically. Public entity claims resulting in awards over $1 million has been continuaHy increasing over the last decade. (% 1.DISCOVER:TOTALCOSTOFRISKWORKSHOP’ Investigateyourpotential riskby askingquestions to DISCOVER determine yourspecificneeds “ 2.DESIGN:TOTALCOSTOFRISKPLANtm Designa custom planto controlyour TotalCost of RiskTM MONITOR DESIGN 3.IMPLEMENT:TOTALCOSTOFRISKSYSTEM5 Executethe plan “ 4.MONITOR:THEACCOUNTABILITYPROCESS5 IMPLEMENT Continuewithaccountabilityand managing yourchanging needs OLLIS/AKERS/ARNEYI ‘NsuRA2cE & eus’NEss AO’flSORS