Promoter and Event Planning Guide
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YOUR SEAT IS WAITING. PROMOTER AND EVENT PLANNING GUIDE 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 | Phone: (865) 215-8900 www.knoxvillecoliseum.com Thank you for considering Knoxville as the WELCOME destination for your event or show. The Knoxville Civic Auditorium and Coliseum (KCAC) is a multipurpose event venue owned by the City of Knoxville and managed by SMG, the recognized global industry leader in public assembly facility management. The venue features several options for entertainment. The Coliseum is the largest space and seats more than 6,500 for concerts and public events. The Auditorium’s 2,500 seats allow for a more intimate experience for performances. A 10,000-square-foot exhibit hall, 4,800-square- foot reception hall and outdoor performance lawn with capacity for 10,000 guests also are available at the KCAC. You will receive the highest level of customer service to ensure the event is a success in the space that best suits your needs. This Promoter and Event Planning Guide is designed as a handbook for holding an event at our facility by providing information about services, guidelines and event-related topics. You will be contacted by the event management team member assigned to your event. The event manager will be available throughout the planning process to answer questions and provide assistance. The event manager will provide a cost estimate associated with the event, assist with development of floor plans, provide lists of preferred vendors and personally supervise your event from the first day through its conclusion. Thank you again for considering the KCAC for your event. After you have had an opportunity to review this guide, please do not hesitate to call 865-215-8900 if you need any additional information. We look forward to serving you. The Knoxville Civic Coliseum and Auditorium Staff 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 | Phone: (865) 215-8900 www.knoxvillecoliseum.com EVENT PLANNING GUIDE Table of Contents 1-2 About the Knoxville Civic Auditorium and Coliseum 3 Knoxville at a Glance 4-5 Our Team 6-7 Our Partners 8-13 Our Spaces: Coliseum 14-16 Our Spaces: Auditorium 17 Our Spaces: Exhibit Hall and Reception Hall 18-20 Rental Rates 21-30 Facilities Guidelines and Services 31 Directions and Loading Areas 32-33 Labor Union Rates 34 Digital Media and Public Relations 35-39 Knoxville Media Market Overview 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 | Phone: (865) 215-8900 www.knoxvillecoliseum.com ABOUT THE KNOXVILLE CIVIC AUDITORIUM AND COLISEUM Since opening its doors in 1961, the Knoxville Civic Auditorium and Coliseum (KCAC) has been an important part of the city’s entertainment scene. The venue has hosted musicals, theatrical productions, sporting events, circuses and concerts featuring such notable performers as the Rolling Stones, Stevie Wonder and Jimmy Buffett. The KCAC, conveniently located near the junction of Interstates 40 and 75, is in downtown Knoxville near the University of Tennessee campus. The city’s vibrant and walkable downtown is home to a variety of hotels and is a food lover’s paradise with local, authentic restaurants and award-winning festivals, live entertainment, eclectic shopping and a community dedicated to hospitality. The facility draws an eclectic crowd of more than 250,000 people per year through a wide array of events. It is home to the Knoxville Ice Bears, four-time Southern Professional Hockey League champions. It also hosts Disney on Ice, Disney Live!, the Knoxville Symphony Orchestra Pops Series and a variety of musicals and concerts suited to large and small audiences. Comprising a 6,500-capacity coliseum with 22,000 square feet of exhibit space; 2,500-capacity auditorium; 10,000-square-foot exhibit hall; 4,800 square-foot reception hall; and performance lawn with a capacity of 10,000, the facility’s size makes it a complementary companion to Knoxville’s 500,000-square-foot Convention Center. The KCAC also has three parking garages with 2,500 total spaces – a coveted commodity in downtown Knoxville and on University of Tennessee football game days. The garages also offer six electric vehicle charging stations and two accompanying solar arrays. Knoxville provides the perfect balance of outdoor adventure and sophisticated downtown urban culture. After a night out enjoying great food, local music and art, guests can spend the morning hiking or biking in Knoxville’s nearby Urban Wilderness or travel to the majestic Great Smoky Mountains National Park, a 45-minute drive from downtown. Choose Knoxville and the Knoxville Civic Auditorium and Coliseum for your next successful event or performance. 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 | Phone: (865) 215-8900 www.knoxvillecoliseum.com 1 ABOUT THE KNOXVILLE CIVIC AUDITORIUM AND COLISEUM OUR FACILITY • Distinct spaces with performance and exhibit space: coliseum, auditorium, reception hall, exhibit hall, Mary Costa Plaza and performance lawn • 6,500-seat coliseum with flexible layout, including dividing curtain and 22,000 square feet of exhibit space • 2,500-seat auditorium with 57-by-54-foot stage and orchestra pit • 10,000-square-foot exhibit hall • 4,800-square-foot reception hall • Ample parking with three dedicated parking garages totaling 2,500-plus spaces • Natural performance lawn with capacity of 10,000 visitors • On-site box office service available and Knoxville Tickets outlets • High-speed internet (wired and wireless options) • Knoxville Marriott, the city’s largest hotel with 378 rooms, connected to facility; several downtown hotels located nearby 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 | Phone: (865) 215-8900 www.knoxvillecoliseum.com 2 KNOXVILLE AT A GLANCE » The City of Knoxville is in the heart of East BY THE RANKINGS Tennessee where the splendor of the Experts agree Knoxville is a great place great outdoors combines with Southern to be hospitality as soon as you arrive. It is undoubtedly one of the most beautiful » Ranked in Top 5 of “America’s Most and livable areas in the United States. Affordable Cities” by Forbes.com, 2014 » Knoxville is centrally located in the » Amazon selected Knoxville #3 “Most Well Southeast and easily reachable by Read Cities,” 2014 interstate from key cities such as » “Most Romantic City” by Amazon, 2012, Chattanooga, Nashville, Atlanta, Asheville, 2013, 2015 N.C, Greenville, S.C., and Lexington, Ky. » Ranked No. #2 “Happiest Cities to Work in » The city is located in the foothills of the Right Now” by Forbes, 2013 Smoky Mountains, and guests of the » “Top 100 Best Places to Live” by KCAC can drive to the most popular Liveability.com, 2013 national park in the country in less than » “Top 10 Places to Retire” by an hour. Knoxville’s revitalized urban Liveability.com, 2013 center is teeming with eclectic local shops, restaurants and entertainment » “Best Sports Cities in the South” by venues, all within easy walking distance bleacherreport.com, 2012 of our facility. » Downtown Knoxville’s Gay Street named one of “America’s Great Streets” by American Planning Association, 2012 » Named one of “20 Best Vacation Destinations” by Frommers.com, 2012 For directions to our facility and parking » Top 10 cities for economic growth instructions, please visit our website at www.knoxvillecoliseum.com/parking. potential by Business Facilities Magazine, 2012 For hotels and information about what to do while in Knoxville, visit our tourism » One of the “10 Fastest Growing U.S. partner, Visit Knoxville, at Cities” by CNN, 2012 www.visitknoxville.com » “Most Dog-friendly City in the Southeast” by Dog Fancy Magazine, 2011 » One of the “Nation’s Fastest Growing Area for ‘Green’ Jobs” by Brookings Institute Report, 2011 » #1 Food Festival in America (International Biscuit Festival), Livability.com, 2011 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 | Phone: (865) 215-8900 www.knoxvillecoliseum.com 3 MEET OUR MANAGEMENT TEAM The Knoxville Civic Auditorium and Coliseum has a dedicated and passionate staff with years of experience planning and executing events and performances. Our team members will be with you every step of the way to help plan your next successful event. Mary Bogert General Manager | 865-215-8910 office | 865-251-6001 office | [email protected] Mary Bogert oversees operations and sales at all facilities. Bogert has more than 25 years of experience in the hospitality industry with more than 14 years of managing facilities in the Knoxville area. Mitch List Assistant General Manager | 865-659-9899 | [email protected] Mitch List assists in managing operations and sales for all facilities. Brent Lackey Event Manager | 865-215-8911 | [email protected] Brent Lackey works with clients and promoters planning events and performances at our facility. Lackey is the direct liaison with the client ensuring that all needs are met and exceeded. Jason Bourgoyne Director of Operations | 865-261-6007 office | [email protected] Jason Bourgoyne oversees operations at the KCAC and the City of Knoxville’s other major event venues. Bourgoyne specializes in building management efficiencies and has managed operations at the Knoxville Convention Center since 2001. 500 Howard Baker Jr. Avenue, Knoxville, TN 37915 | Phone: (865) 215-8900 www.knoxvillecoliseum.com 4 MEET OUR MANAGEMENT TEAM Scott McKnight Operations Manager | 865-215-8911 office | [email protected] Scott McKnight manages operations at the KCAC in conjunction with the director of operations. Phillip Crawford Stage Manager | 865-215-8970 | [email protected] Phillip Crawford assists performers and promoters in organizing and coordinating a smooth production during their time at the KCAC. Throughout the day of the event, Crawford is on hand to manage details. Robby Scheuermann Box Office Manager | 865-215-8922 | [email protected] Robby Scheuermann oversees all aspects of ticket sales and customer service at the KCAC. Jamie Cunningham Office Manager | 865-215-8914 office | [email protected] Jamie Cunningham oversees the administrative and office functions for the KCAC.