Notice Inviting e-Tender

Government of Office of the Deputy Director of Fisheries (Microbiology & Parasitology) Pailan, Road , Kolkata – 700 104, Tele-Fax: (033) 24978209 e-mail: [email protected]/[email protected]

Memo No.: 225 Dated: 05.6.13 NOTICE INVITING e-TENDER

Notice Inviting Tender No. WBDOF/DDF (M and P) /PAILAN/NIT-02(e)/2015-16 of The Deputy Director of Fisheries (Microbiology & Parasitology), Pailan, South 24 Parganas invites e-tender for the work detailed in the table below. (Submission of Bid through online )

Earnest Sl. Estimated Period of Name of the work Money Eligibility of the Agency No Amount (Rs.) Completion (2%)(Rs.)

Supply of 177 (One hundred Seventy Seven) nos. of Dissolve Oxygen Meter (Model: DO- 5509 of Lutron made) Departmental/ outside for 18 (Eighteen) bonafied Contractor having different Districts of experience in execution in West Bengal as similar nature work not mentioned in less than 40% of the 1. 22,12,500.00 44,250.00 30 Days ANNEXURE I. estimated amount put to After supply of the tender in single work said DO meter, the executed during last three Agency has to give the years, prior to the date of demonstration to the issue of this NIT. Fishery Extension Officer (In a Group) in each 18 (Eighteen) District separately. Pl. Refer Annexure -II

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

In the event of e-filling, intending bidder may download the tender documents from the website http://wbtenders.gov.in directly with the help of Digital Signature Certificate (DSC). Necessary cost of tender documents (Tender fees) to be given only by the Successful Bidder (L1) after Tender Process. Earnest Money must be remitted through Demand Draft/Pay Order issued from any Nationalized Bank in favour of “The Deputy Director of Fisheries (Microbiology & Parasitology), Pailan” payable at Kolkata and also to be documented through e-filling. The original Demand Draft / Pay Order Earnest Money Deposit (EMD) should be submitted physically to the Office of the “ The Deputy Director of Fisheries (Microbiology & Parasitology), Pailan, South 24 Parganas ” under sealed cover on or before 23.6.15.

Terms and Condition

1. Both Technical Bid and Financial Bid are to be submitted concurrently duly digitally signed in the website http://wbtenders.gov.in 2. Tender documents may be downloaded from website and submission of Technical Bid and Financial Bid will be done as per Time Schedule stated in Sl. No. 18. 3. The FINANCIAL OFFER of the prospective tenderer will be considered only if the TECHNICAL BID of the tenderer is found qualified by the ‘Tender Evaluation Committee’ formed by the Department of Fisheries, Government of West Bengal. The decision of the ‘Tender Evaluation Committee’ will be final and absolute in this respect. The list of Qualified Bidders will be displayed in the website.

4. Eligibility criteria for participation in the tender. The Bidder must be well establish and experience in undertaking similar nature of work having credential in similar nature of work @ 40% of work value in a single job for last three years. Capability statement in separate sheet should be submitted along with technical bid. Bidder whose tender is accepted shall supply the item within 30 (thirty) days from the date of issue of supply order ensuring quality and description as per tender. Supply order shall however be placed in different Districts as mentioned in the Annexure-I.

5. Earnest Money: The amount of Earnest Money have to submit @ 2 % (Two Percent) of the estimated amount put to tender i.e. Rs. 44,250.00 in the shape of Demand Draft/ Banker’s Cheque issued from any Nationalized Bank in favour of the “Deputy Director of Fisheries (Microbiology & Parasitology), Pailan payable

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

at Kolkata against the work. This clause is also applicable for all categories of applicants. 6. The bidder should submit the tender in the following two bids: • Technical Bid: it should contain the following and same are to be uploaded. I. Income Tax Clearance Certificate and PAN Card. II. Vat Registration Certificate with quarterly Return. III. Profession Tax Clearance Certificate. IV. Trade License No. V. Cooperative Registration No. (For Co-operative Societies). VI. Scanned copy of Earnest Money. VII. Experience and past performance on similar contracts in Govt. Department, PSU for last 3 (Three) years. VIII. Registered Power of Attorney (if any). IX. Others documents if applicable. • Financial Bid: It should have only prices/rates inclusive applicable taxes and delivery charges to the District Assistant Director of Fisheries Office and demonstration regarding how to use the Dissolved Oxygen Meter to the Fishery Extension Officer (In a Group) in each 18 districts in separately (Referrer Annexure I) of the West Bengal quoted by the Tenderer. Financial bid of the tendrer will be opened if he is found qualified technical bid. 7. No mobilization advance and secured advance will be allowed. 8. Payment Terms: The bidder shall prepare and submit the bill in duplicate to the Deputy Director of Fisheries (Microbiology & Parasitology), Pailan, South 24 Parganas along with sign challan and certificate for completion of the Demonstration etc. issued by the respective District Assistant Director of Fisheries (Please Refer Annexure II). The payment will be made after deduction of income tax etc. as per applicable rate of Govt. 9. Security Deposit: Retention money towards performance Security amounting to 10% ( ten percent ) of the value of the work shall be deducted from the running account bill of the tenderer as per prevailing order. No interest will be paid on Security Deposit. The security money will be refunded after six months from the completion of supply.

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

10. Bid shall remain valid for a period not less than 120 ( one hundred twenty ) days from the last date of submission of Financial Bid / Sealed Bid. If the bidder withdraws the bid during the validity period of bid, the earnest money as deposited will be forfeited forthwith without assigning any reason thereof. 11. In case of any unscheduled holidays on the aforesaid dates, the next working days will be treated as Schedule/prescribed date for the same purpose. 12. All tenderers or his/her authorized representative are required to be present personally during the opening of the tender positively. If considered, necessary instant bid may be conducted immediately after opening of the tender to lower down the rates. In case it will be presumed that the bid can be conducted in presence of all participating tenderers and in no case his absence will stand in any way in conducting the instant bid. 13. Acceptance of the Tender rate with the Deputy Director of Fisheries (Microbiology & parasitology), Pailan, South 24 Parganas who does not bind himself to accept the tender and reserves the right to reject any or all the tenders without assigning any reason thereof. There shall be no provisions for Arbitration. 14. The work must be completed within stipulated time mentioned in the tender schedule from the date of issue of supply order. No extension time will be granted except valid reason. 15. Admissible payment/part payment will be made when fund will be available. 16. The tenderer will not be allowed, in any case to get the supply done through any sub-contractor, in case it is detected the tender will be cancelled and the earnest money and security money deposited for the work will be forfeited. 17. No claim for enhancement of rates on those items of work which will be executed on the ground of fluctuation of market rates will be entertained during currency of the contract. 18. Date and Time Schedule: Sl. No. Particulars Date & Ti me

1 Date of uploading of N.I.T. & other Documents (online) 05 .0 6.2015 (Publishing Date)

2 Documents download/sale start date (Online) 05.06.2015 & 5.00 P.M.

3 Documents download/sale end date (Online) 22 .0 6.2015 & 5:00 P.M

4 Bid submission start date (On line) 05.06.2015 & 5.00 P.M.

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

5 Bid submission closing date (On line) 22.06.2015 & 5:00 P.M

6 Last Date of submission of original copies for the pre - 23 .0 6.2015 & 12:00 NOON qualification application and Earnest Money Deposit (Off Line)

7 Bid opening date for Technical Proposals (Online) 24.06.15 & 2:00 P.M

8 Verification with the original Documents 29 .0 6.2015 & 12:00 NOON

9 Date of uploading list for Technically Qualified TO BE NOTIF IED LATER Bidder(online)

10 Date of uploading the final lis t of Technically Qualified TO BE NOTIF IED LATER Bidder (online) after disposal of appeals, if any.

11 Date and Place for opening of Financial Proposal (Online) TO BE NOTIF IED LATER

12 Date of uploading of list of Bidders along with the offered TO BE NOTIFIED LATER rates through online, also if necessary for further negotiation through offline for final rate

19. The Bidder, at his own responsibility and risk is encouraged to visit and examine the site of supply place and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for the work as mentioned in the Notice Inviting Tender, before submitting offer with full satisfaction, the cost of visiting the site shall be at his own expense.

20. The intending Bidders shall clearly understand that whatever may be the out come of the present invitation of Bids, no cost of Bidding shall be reimbursable by the Department. The Tender committee of the said tender reserves the right to accept or reject any offer without assigning any reason whatsoever and is not liable for any cost that might have been incurred by any Tenderer at the stage of Bidding. 21. Prospective applicants are advised to note carefully the minimum qualification criteria as mentioned in ‘Instructions to Bidders ’ stated in Section – ‘A’ before tendering the bids. 22. Conditional / Incomplete tender will not be accepted under any circumstances. 23. The intending tenderers are required to quote the rate online. 24. During scrutiny, if it comes to the notice of the tender inviting authority that the credential or any other paper found incorrect / manufactured / fabricated, that bidder would not be allowed to participate in the

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender tender and that application will be rejected without any prejudice. Tender committee may ask the original documents at the time of scrutiny. 25. The Tender committee of the said work reserves the right to cancel the N.I.T. due to unavoidable circumstances and no claim in this respect will be entertained. 26. If there be any objection regarding prequalifying the Agency that should be lodged on line to the Chairman of Tender Evaluation Committee within 2 ( two ) days from the date of publication of list of qualified agencies and beyond that time schedule no objection will be entertained by the Tender Evaluation Committee. 27. Before issuance of the SUPPLY ORDER, the tender inviting authority may verify the credential and other documents of the lowest tenderer if found necessary. After verification if it is found that the documents submitted by the lowest tenderer is either manufactured or false in that case work order will not be issued in favour of the said Tenderer under any circumstances. 28.Qualification criteria: The tender inviting and Accepting Authority through a “Tender Evaluation Committee” will determine the eligibility of each bidder. The bidders shall have to meet all the minimum criteria regarding:

1) Financial Capacity 2) Technical Capability comprising of personnel & equipment capability 3) Experience / Credential The eligibility of a bidder will be ascertained on the basis of the document(s) in support of the minimum criteria as mentioned in (1), (2) & (3) above and the declaration executed through prescribed affidavit in non-judicial stamp paper of appropriate value duly notariz ed. If any document submitted by a bidder is either manufactured or false, in such cases the eligibility of the bidder / tenderer will be rejected at any stage without any prejudice.

Deputy Director of Fisheries

(Microbiology & Parasitology), Pailan

Memo no. 225/1(11)/dt. 05.6.15

Copy forwarded for information and necessary to: 1) The Director of Fisheries, Govt. of West Bengal. 2) The Additional Director of Fisheries (Tech.), DoF 3) The Deputy Director of Fisheries (FTR), DoF 4) The Sabhadhipati, South 24 Parganas Zilla Parishad. 5) The District Magistrate, South 24 Parganas.

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

6) The Deputy Director of Fisheries, Kolkata Zone. 7) The Chief Executive Officer, FFDA, South 24 Parganas 8) The District Information & Cultural Officer, South 24 Parganas for wide publicity. 9) The Sub-Assistant Engineer, South 24 Parganas. 10) The Establishment Section. 11) The Notice Board.

Deputy Director of Fisheries,

(Microbiology & Parasitology), Pailan

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

SECTION - A

INSTRUCTION TO BIDDERS

General guidance for e-Tendering:

Instructions / Guidelines for electronic submission of the tenders have been annexed for assisting the contractors to participate in e-Tendering. a. Registration of Contractor: Any contractor willing to take part in the process of e-Tendering will have to be enrolled & registered with the Government e-Procurement System; through logging on to https://wbtenders.gov.in (the web portal of Public Works Department) the contractor is to click on the link for e-Tendering site as given on the web portal. b. Digital Signature certificate (DSC): Each contractor is required to obtain a Class-II or Class-III Digital Signature Certificate (DSC) for submission of tenders from the approved service provider of the National Informatics Centre (NIC) on payment of requisite amount. Details are available at the Web Site stated in Clause A.1. above. DSC is given as a USB e-Token. c. The contractor can search & download N.I.T. & Tender Document(s) electronically from computer once he logs on to the website mentioned in Clause A.1. using the Digital Signature Certificate. This is the only mode of collection of Tender Documents. d. Participation in more than one work: A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner of a firm. If found to have applied severally in a single job all his applications will be rejected for that job. e. Submission of Tenders: Tenders are to be submitted through online to the website stated in Clause A.1. in two folders at a time for each work, one in Technical Proposal & the other is Financial Proposal before the prescribed date & time using the Digital Signature Certificate (DSC). The documents are to be uploaded virus scanned copy duly Digitally Signed. The documents will get encrypted (transformed into non readable formats).

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

Technical Proposal:

The Technical proposal should contain scanned copies of the following in two covers (folders).

(A). Statutory Cover Containing the following documents:

1) Prequalification Application (Application to be addressed to the Tender publishing authority mentioning Name of Work, NIT No., tender ID with the list of supporting documents submitted online in his letter Head duly signed by appropriate authority) 2) Demand Draft / Banker’s Cheque towards Earnest Money (EMD) as prescribed in the N.I.T. against each of the serial of work in favour of the “Deputy Director of Fisheries (Microbiology & Parasitology), Pailan, South 24 Parganas, payable at Kolkata . 3) No bidder is exempted from payment of Earnest Money Deposit. 4) Tender Form No. 2911(ii) & N.I.T. (download properly and upload the same digitally Signed). The rate will be quoted in the B.O.Q. Quoted rate will be encrypted in the B.O.Q. under Financial Bid. In case quoting any rate in Tender Form No. 2911(ii), the tender is liable to be summarily rejected . (B). Non-statutory Cover Containing the following documents:

i. Income Tax Clearance Certificate and PAN Card. ii. Vat Registration Certificate with quarterly Return. iii. Profession Tax Clearance Certificate. iv. Trade License No. (With Copy). v. Cooperative Registration No. (For Co-operative Societies). vi. Scanned copy of Earnest Money. vii. Experience and past performance on similar contracts in Govt. department, PSU for last 3 (three) years. viii. Registered Power of Attorney (if any). ix. Others documents if applicable. i. N.B.: Failure of submission of any of the above mentioned documents as stated in Sl. No. 5A and and Sl. No. A.5. (b). will render the tenderer liable to be rejected for both statutory & non statutory cover. x. THE ABOVE STATED NON-STATUTORY/TECHNICAL DOCUMENTS

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

xi. SHOULD BE ARRANGED IN THE FOLLOWING MANNER

xii. Click the check boxes beside the necessary documents in the My Document list and then click the tab “ Submit Non Statutory documents ” to send the selected documents to Non-Statutory folder. xiii. Next Click the tab “ Click to Encrypt and upload ” and then click the “ Technical ” Folder to upload the Technical Documents.

1. Tender Evaluation Committee (TEC) 1. Tender Committee will function as Evaluation Committee for selection of technically qualified contractors. 2. Opening & evaluation of tender: If any contractor is exempted from payment of EMD, copy of relevant Government Order needs to be furnished.

3. Opening of Technical Proposal: Technical proposals will be opened by the Tender Committee electronically from the website using their Digital Signature Certificate (DSC).

4. Intending tenderers may remain present if they so desire. 5. Cover (folder) for Statutory Documents will be opened first and if found in order, cover (folder) for Non-Statutory Documents will be opened. If there is any deficiency in the Statutory Documents the tender will summarily be rejected. 6. Decrypted (transformed into readable formats) documents of the non-statutory cover will be downloaded & handed over to the Tender Evaluation Committee. 7. Summary list of technically qualified tenderers will be uploaded online. 8. Pursuant to scrutiny & decision of the Tender Evaluation Committee the summary list of eligible tenderers & the serial number of work for which their proposal will be considered will be uploaded in the web portals. 9. During evaluation the committee may summon of the tenderers & seek clarification / information or additional documents or original hard copy of any of the documents already submitted & if these are not produced within the stipulated time frame, their proposals will be liable for rejection.

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

2. Financial Proposal i. The financial proposal should contain the following documents in one cover (folder) i.e. Bill of Quantities (BOQ). The contractor is to quote the rate (Presenting Above / Below / At per) online through computer in the space marked for quoting rate in the BOQ. Above rate in BOQ shall not be accepted. Only downloaded copies of the above documents are to be uploaded virus scanned & Digitally Signed by the contractor. ii. Penalty for suppression / distortion of facts: If any tenderer fails to produce the original hard copies of the documents like Completion Certificates and any other documents on demand of the Tender Evaluation Committee within a specified time frame or if any deviation is detected in the hard copies from the uploaded soft copies, it may be treated as submission of false documents by the tenderer and action may be referred to the appropriate authority for prosecution as per relevant IT Act. iii. Rejection of Bid: Employer reserves the right to accept or reject any Bid and to cancel the Bidding processes and reject all Bids at any time prior to the award of Contract without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the ground for Employer’s action. iv. Award of Contract The Bidder whose Bid has been accepted will be notified by the Tender Inviting & Accepting Authority through acceptance letter / Letter of Acceptance.

The notification of award will constitute the formation of the Contract.

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

ANNEXTURE -1

Name of the Office where Dissolved Oxygen Meter to be supply

Sl. Name of the office where Dissolved Oxygen Meter Quantity of the No. to be supplied Dissolved oxygen meter to be Demonstration for use of supplied Dissolve Oxygen Meter

1. Assistant Director of Fisheries, Meen Bhavan, 13 After supply of the Burdwan Dissolved Oxygen Meter in the respective District 2. Assistant Director of Fisheries, Meen Bhavan, 10 Assistant of Fisheries Hooghly Office, the Agency has to give the demonstration to 3. Assistant Director of Fisheries, Meen Bhavan, 6 the Fishery Extension Howrah Officer (in a Group) who 4. Assistant Director of Fisheries, Meen Bhavan, North 12 will actually use the said 24 Pgs Oxygen Meter. The date for demonstration will be 5. Assistant Director of Fisheries, Meen Bhavan, South 12 decided after consultation 24 Pgs with respective District Assistant Director of 6. Assistant Director of Fisheries, Meen Bhavan, Purulia 13 Fisheries. 7. Assistant Director of Fisheries, Meen Bhavan, 12 After demonstration, they Bankura will issue a certificate 8. Assistant Director of Fisheries, Meen Bhavan, 16 declaring that they are Paschim Medinipur satisfied the Instrument as well as for demonstration, 9. Assistant Director of Fisheries, Meen Bhavan, Purba 16 which is one of the criteria Medinipur for payment.

10. Assistant Director of Fisheries, Meen Bhavan, Nadia 10

11. Assistant Director of Fisheries, Meen Bhavan, 12 Birbhum

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

12. Assistant Director of Fisheries, Meen Bhavan, 12 Murshidabad

13. Assistant Director of Fisheries, Meen Bhavan, Malda 7

14. Assistant Director of Fisheries, Meen Bhavan, Uttar 5 Dinajpur

15. Assistant Director of Fisheries, Meen Bhavan, 5 Dakshin Dinajpur

16. Assistant Director of Fisheries, Meen Bhavan, 8 Coochbehar

17. Assistant Director of Fisheries, Meen Bhavan, 5 Jalpaiguri

18. District Fisheries Officer (Hq. Siliguri), Darjeeling 2

19. Deputy Dir ector of Fisheries Microbiology & 1 Parasitology), Meen Bhavan, Pailan, South 24 Pgs.

Total 177

ANNEXTURE –II

Model Challan and certificate which will be issued by the respective District Assistant Director of Fisheries

This is to certify that the Office of the ______has received ______nos. (in words ______) only of Dissolved Oxygen Meter in a good condition from ______( name of the supplier). Furthermore, they (supplier) gave demonstration to the Fishery Extension of Officer (in a Group), who will actually handle DO meter.

Signature Assistant Director of Fisheries ______District

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.

Notice Inviting e-Tender

APPLICATION To The Deputy Director of Fisheries (Microbiology & Parasitology) Pailan, South 24 Parganas Kolkata - 700104

Ref: ______(Name of work)______

N.I.T. No. ______Sl. No. (______) of 2015-16 the Deputy Director of Fisheries (Microbiology & Parasitology), Pailan, South 24 Parganas..

Dear Sir,

Having examined the Statutory, Non Statutory & NIT Documents, We hereby submit all the necessary information and relevant documents for evaluation.

The Application is made by me/us on behalf of ______in the capacity ______duly authorized to submit the offer. The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group of firms for application and for completion of the contract documents is attached herewith.

We are interested in bidding for the works given in enclosure to this letter. We understand that.

I. Quotation Inviting & Accepting Authority/Engineer-in-Charge can amend the scope & value of the contract bid under this project.

II. Quotation Inviting & Accepting Authority/Engineer-in-Charge reserve the right to reject any application without assigning any reason.

Enclo: - e-Filling: a. Statutory Documents b. Non Statutory Documents

Signature of the Applicant including title Date: - And capacity in which application is made

Deputy Director of Fisheries (M&P), Pailan

Government of West Bengal

(Signature of Tender Accepting Authority) Seal and Signature of the Tenderer.