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Association for Tertiary Education Management Inc ABN 72 682 233 729

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Association for Tertiary Education Management Inc ABN 72 682 233 729 Association for Tertiary Education Management Inc ABN 72 682 233 729 Council AGENDA There will be a meeting of the ATEM Council on Friday 24 July 2009 from 10.30 am to 3.30 pm in the L H Martin Institute, Level 1, 715 Swanston Street, at the University of Melbourne. You have been booked into the Carlton Rydges Motel adjacent to the Martin Institute for the night of 23 July. There will be a Council Dinner there at 6.30 for 7.00 pm. Delegates Stephen Weller President Linda McLain Vice-President Chris Pepper Vice-President Toni Hodge Association Secretary Rex Jones Association Treasurer Heather Davis ATEM Councillor Tony Heywood ATEM Councillor Ali Hughes Chair, Aotearoa Region Joanne Austin Chair, Bass Region Judy Szekeres Chair, Central Region Jennifer Till Chair, NSW/ACT Region John Swinton Chair, South-east Queensland/Northern Rivers Region Jo Miller Chair, Tropical Region Ken McCluskey Chair, Western Region In Attendance Maree Conway EO, ATEM Secretariat Giles Pickford ATEM Secretariat Peter Scardoni ATEM Secretariat 1. Apologies Apologies have been received from RC Judy Szekeres (Central) 2 Starring of Items The President will invited members to star or unstar agenda items. He will then moved that all unstarred items be resolved in the affirmative. 3 Minutes The Minutes of the meeting held on Wednesday 11 March in the Crowne Plaza Motel, Sydney are attached. For confirmation Pages 5-14 4. Business Arising from the Minutes 4.1 The ATEM Action Sheet ATEM Council July 2009 Page 1 The Action sheet is attached. It was agreed at the last meeting that the figures from the last Census should be added as a 3rd column in item 1 of the Action Sheet. Pages 15-16 5 Reports 5.1 President‟s Report The President's Report is attached. Page 17 5.2 Budget and Financial Management The Treasurer's report is attached. Pages 18-20 5.2.1 Quarterly Financial Report The quarterly financial report is attached. Pages 21-24 5.3 Report from the Executive Director A report from Maree Conway is attached. Pages 25-33 5.4 Corporate Membership Options Paper A report from Tony Heywood is attached. Pages 34-36 5.5 Institutional Coordinators A report from VP Linda McLain, Heather Davis, and Tony Heywood is attached. Pages 37-47 5.6 Branding and Marketing Maree Conway will make a presentation on the ATEM Logo. 5.7 Awards and Grants Committee Report A report from VP Chris Pepper is attached. Pages 48-54 5.8 Risk Management Group Report A report from VP Chris Pepper will be tabled. ATEM Council July 2009 Page 2 5.9 Report from the Editor of the Journal A report from Ian Dobson is attached. Pages 55-61 5.9 Report from the Secretariat – University World News e-Book Giles Pickford will report on a plan to distribute the UWN e-Book to those ATEM members who order it. "Reports from the Frontier: a global view of the key issues confronting higher education" is as 2.06 megabyte e-book written by HE Correspondents around the world. The cost was a deposit of $500 plus $2 per member who places an order. The project is an enhancement to ATEM's PD Programs. 6. International and Local Affiliations The following expressions of interest have been received. Affiliate ATEM delegate Affiliate‟s Delegate to TEMC ACCRAO 21-24 April Ali Hughes (Aotearoa) 2010 New Orleans Ken McCluskey (Western) Linda McLain (Aotearoa) AAUA 5-7 November Linda McLain (Aotearoa) Arlington Virginia AUA 29-31 March 2010 Joanne Austin (Bass) Warwick Ali Hughes (Aotearoa) Ken McCluskey (Western) Stephen Weller (Bass) ACHEA (no date yet) AFR Conference June ? 2010 Giles Pickford (self-funded) UA Conference (no date yet) 7. Conferences 7.1 TEMC Conferences 7.1.0 2008 TEMC The TEMC 2008 Conference Accounts are attached. Pages 62-77 7.1.1 2009 TEM Conference A report from Jo Miller was attached to the e-mail carrying the Council Agenda ATEM Council July 2009 Page 3 7.1.2 2010 TEM Conference A report from Joanne Austin will be in tabled papers 7.1.3 2011 TEM Conference A report from John Swinton will be in tabled papers. 7.1.4 PCO Contract Renewal Council will discuss options related to the renewal of the contract for the current PCO. The contract ends in 2011 (Gold Coast). This is a joint contract with TEFMA. The contract that expired this year is attached. It was renewed for 2009. Pages 81-91 7.1.5 Future Conferences Council should note the following schedule of future conferences: Darwin 12-16 September 2009, Melbourne 3-6 October 2010, Gold Coast 2011 and Alice Springs 2012, Hobart 2013, Perth 2014, Sydney 2015 8. Other Business 8.1 Professional Staff Leadership Framework VP Linda McLain will discuss a meeting with Professor Geoff Scott and the development of a professional staff leadership framework in ATEM. 8.2 Nomenclature – Professional Staff A report from Susan Hudson (UWS) and Giles Pickford is attached. Pages 92-97 It is recommended that ATEM make a submission to DEEWR to change the words used in the Award the next time it is revised. It has been reported that the use of "General Staff" in the award is holding back some universities which might otherwise move to "Professional Staff". 8.3 Trade Marks – Protecting the ATEM name There will be a discussion on the options of registration or trade mark to protect the ATEM name. Our lawyers have said that registration is unnecessary. 8.4 ATEM Secretariat – Renewal of 2-Year Contract Giles Pickford's contract will expire after the Council Meeting. Peter Scardoni's expires in July 2010. Giles (68) will have a discussion with the President and Treasurer who will make a recommendation to Council on the day. 9. Annual General Meeting of the ATEM Foundation Pty Ltd Council will reconvene as the Annual General Meeting of the ATEM Foundation Pty Ltd. The report from the Foundation's Board of Directors is attached. Pages 98-109 ATEM Council July 2009 Page 4 10. Next Meetings in 2009 Council will meet in September and December 2009 Date Meeting Time Place Sun 13 September 09 Council 9.30 am Darwin Tue 15 September 08 Awards Breakfast & 8.00 am Darwin Members' Forum 8.15 am Wednesday 16 September Ghosts' Lunch 12.30 pm Char Restaurant, Darwin Friday 11 December 2009 Council 9.30 am Crowne Plaza Sydney GP 20/5/09 ATEM Council July 2009 Page 5 Association for Tertiary Education Management Inc. ABN 72 682 233 729 Council Minutes Minutes of a meeting of the ATEM Council held on Wednesday 11 March 2009 from 11.00 am to 3.30 pm in the Blackwattle 1 Room, Level R, Crowne Plaza Hotel, Day Street, Darling Harbour. PRESENT Stephen Weller President-Elect Linda McLain Vice-President Elect Toni Hodge Association Secretary Rex Jones Association Treasurer Heather Davis ATEM Councillor Ali Hughes Chair, Aotearoa Region Tracey Thomas Deputy Chair, Bass Region Judy Szekeres Chair, Central Region Jennifer Till Chair, NSW/ACT Region John Swinton Chair, South-east Queensland/Northern Rivers Region Jo Miller Chair, Tropical Region Ken McCluskey Chair, Western Region In Attendance Maree Conway EO, ATEM Secretariat Giles Pickford ATEM Secretariat 1. Apologies Stephen Weller opened the meeting as President-Elect and was greeted with acclaim. The following apologies were accepted Tom Gregg (President) RC Joanne Austin (Bass), Peter Scardoni (ATEM Secretariat) VP Chris Pepper. 2 Starring of Items The President-Elect invited members to star or unstar agenda items. He then moved that all unstarred items be resolved in the affirmative. Motion Carried 3 Minutes The Minutes of the meeting held on 11 December in the Crowne Plaza, Sydney were discussed at length with members seeking clarification on a wide number of items. The Minutes were then confirmed without amendment. 4. Business Arising from the Minutes 4.1 The ATEM Action Sheet ATEM Council July 2009 Page 6 The Action sheet was noted and the Regional Chairs entered their membership targets for 2009. It was agreed that the figures from the last Census should be added as a 3rd column in item 1 of the Action Sheet. Action: Secretariat 4.2 UNESCO World Conference on Higher Education. Heather Davis reported that there was no further information on this matter. 4.3 Institutional Coordinators Council noted that it had resolved in September 2008 as follows: “that Council revises the ATEM Constitution to require Regional Committees to meet at least twice a year with all Institutional Co-ordinators in the region. It noted that in some regions which are geographically dispersed these meetings might need to be by video link or teleconference”. There was an open discussion on this topic. It was agreed as follows: That the requirement for the Regional Committee to meet the ICs twice a year should be included in the Policy Document rather than legislated. That it be noted that the waiving of membership fees for ICs is currently costing $A8,470 per annum That membership fees be waived immediately an IC is appointed, and not after a year‟s service That the right to a fee waiver be re-visited. It is currently dependent on having 5 members from the Institution in ATEM. Some Institutions meet this requirement without effort and others will never meet it. That one way around the fee waiver issue might be that all ICs should be regarded as Corporate Members. This would cover all but three ICs, two in New Zealand and one in Australia. It was seen as particularly desirable that this change be made as one of the key roles for the IC is to engage with the corporate members.
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